001ready this being the appointed climb in place to seeing cor pres and call this meeting to order you all please rise and join me in the flag thank you would you please take the role Mike Higgins here Lori how here FR y here Diana Johnson here Tina Johnson here David Sher here David Smith here Craig whon here Tony ernette here you do the agenda do we have any changes we need to make um we do not have our student board representative here tonight so that will not be on the agenda all right do we noted anything else okay then this brings us to public input it's one of the one of the two times the agenda for members of the public to address the board if you would like to address the board I ask
002you to please step up to the podium please put your name and address on the log we have there also describing briefly the topics you want to address is there anyone like to be recognized at this time seeing none any online all right thank you then we will move on to announcements and recognition and Communications so uh we have first up Germany trip proposal for June 17th through the 30th K but that's our strategic excuse me recognition Communications I have no other sorry skip ahe all right then we'll move on to strategic discussion and first item up is there go for 2025 Miss Schneider thank you for taking a look at the proposal it is basically the same trip that I've run the last um two sessions that we've gone 2019 and 2023 um one
003change is that we'll be probably staying at a different Booth hostel this time just because of availability but other than that it should be pretty good the Germans are planning on coming in October with 20 students 14 girls and six boys so yeah comments or questions from board members thank you for doing it look like a fantastic afternoon there will be a resolution later on the agenda for approval of the trip thank you next up is Wisconsin State education convention Reflections this is an opportunity for members of the board who attended as well as superintendent to to share things that they heard that a particularly noteworthy who would like to go first fire was there um aside from attending the um wasby delegate uh convention which occurred relatively quickly there wasn't a lot of modifications
004that weren't ex uh or modifications proposed that weren't already uh sent out to everybody ahead of time which we discussed with uh I discussed with all of you maybe back in November before attending in January um and then the breakout session that I went to was from be and that had to do with um referendums and how to properly plan success rates um not exactly how to word them but uh just the possibility or the how the trends are going in Wisconsin regarding operational referendums Capital referendums election years uh or or presidential election years spring fall um several different data points I shared that with Jared and Tony but that presentation is available which I could make available to all as well uh if everybody was interested in it whenever that conversation comes up again
005but there's a lot of good data in that document so the the 45 minute breakout session you could have probably skipped the PowerPoint presentation is where the action is so um good stuff thank you who else would like to see I can share uh I went to look for a couple of different things and was surprised uh at one of the ones I went to was out of communication um and I was looking for you know ideas of what other school districts are doing for communication and um there was a Consortium of three school districts that um kind of were there um it was Mineral Point Waterford and oh I forget what the Third District was um but their communication specialist and their superintendents were their talking um but the most that I got out
006of that uh session was some of the parent engagement strategies that they were looking at and using and I'll be sharing those uh with our new communication specialist as she comes on board um and so that was pretty exciting uh because uh you never know what you're going to see from that I thought they were going to go more to what their strategic or what their communication plans for their District were but actually it was more of a practitioner based strategy based here's here's what we do that we found it works and so I like that it was really good um I went to a compensation a teacher compensation model uh study um didn't it's very far away from what we do so I don't know how that would that would um that would transition
007very well but it was interesting to see what else somebody else was doing out there uh went to the legislative update they talked a lot about what they were calling Silly Season a lot of bills going through um that didn't have a lot of uh sponsorships or groundwork but was I guess meant to just kind of keep people huming and busy but uh on Friday a number of things happened um this recently in the Senate that some of them that they were forecasting um and so we'll see if those have um some room as they go through the governor's office or not um and a lot of it was around teacher certification and licensing um parah certification and licensing to become a teacher um and some other things that were more Workforce driven interesting discussion
008and then lastly I I went to see if there was anything in the vendor fair or even U within some of what I saw for AI and what school districts are doing with AI but I think the all the presentations and and vendor stuff was uh it was too new for them on on that go around because um as I went to the uh uh Federal convention for aasa last well two weeks ago now um there was a lot and I've got a lot to update the board on um as it as it gets to that discussion point but there wasn't really much at the State Convention but I was looking for it and on that comment about the legislature there is an email out from wasby this afternoon summarizing the bills that were passed
009last Friday so if you have not looked at that already please make sure you look for it and take a look at those and yes some of them are silly border relevant but others have potentially significant implications yes others who want to speak um just real quickly I don't need to get to detail this kind of a while ago so um I went to a couple different sessions I think the key that I got out of probably two out of all of them I went to was um something that kind of stuck in my head was that you know whenever we're making decisions that they should always be based on what's best for the student and it's kind of just stuck in my head as obviously it's not always student focused for say but it's
010just something to kind of always think in your head um another one that was really good I went to it was a c uh Community engagement and it was really good about strategic planning and it was really based on how you can get the community involved in helping building a really good uh strategic plan uh I went to a policy development um kind of peaked into that legislative one too one thing I think I saw or heard when I was reading through it that board members can now be bus drivers so not that I'm offering because you don't want me driving a bus but um I did go through the venues and one cool thing was I got to talk and get a little um more information on the Smart Lab so I think it'll
011be really cool and it was you know when we I don't think I really understood what it was or what it was going to look like so I think it'll be I think we all need to go go check it out once it's done spring break yeah spring break yep Jason and his team are going to be working to get it up and going and unpacked we've got some work that uh Kevin and his team are are working on getting the rooms ready so yeah it'll be interesting to see mostly instruction will happen next year because there's a lot of training in other but but we'll have it up and ready we wanted to make sure there was a long run way for them to be able to have the materials get trained on them
012and get ready for next year yeah that be cool so I've got some files I've been working on still off my notes that kind of got sidetracked at the season but um I think I can bring it to committees when it pertains to the topic so all right anyone else would like to speak no all right then we will move on to our last item on theic discussion which is our annual presentation regarding achievement Gap reduction AGR sh so if you uh can pull open your uh shes AGR goals um this was gone through in very much detail um at Edge services but it is a requirement that the board um sees and understands and understands the work that we're doing towards the goals at you know every each semester and so um we just
013wanted to put it forward toward you see if there was any questions or any AD Services committee members who had further questions Jenny's here and she can kind of go through that with you if need to be Jenny burer wanted to be here tonight but was unable to I will be the channel to ask questions time so it's all there for you um this happens uh every semester so you you should be used to um could you please just remind me as far as if I'm looking on page two of the document um with like the font Andel data um when we're looking at um third grade for example and you see the fall is 65% and then grade three I'm sorry did I say that is 65% and winter progress you see 41% could
014you explain just sure so essentially the the Target on that one moved and so we expect to see growth from obviously the beginning of third grade to the mid of third grade um and so we didn't see the amount of progress we wanted to with those students um so you can see that there was a dip there um but during data team meetings that third grade team came together to determine like what can they do to help support the students to continue to make that growth to be able to try to get to the goal at the end of the year of that I believe it was um the total goal was at above at or above 60% so um the Target on that one moves and so that's why you probably saw the dip
015and like I said they met any data team meetings to determine what can I do to bolster that so that they don't see that again by the end of the year so again to clarify the goal in o October is based on hey a student in second month of third grade whereas the goal in January is based on what we expect to see for a student in month six of third grade exactly okay so it's not the same standard it's not just one grade three standard applies year round no this is what we expect to see at the beginning of the year mid year end of year absolutely okay in our typical growth area where we see the most growth is this period right now between winter break and spring break so um it's it
016might be you know good to notice that sometimes what's lagging right now might pick up again by Spring other comments or questions on the report Dave just uh comment I think had Services we talked about with that we got this this uh trajectory they have doing the data meetings as a board level data meetings and this is something we've always done for sure for the AGR uh Grant of trying to weave those two together versus having them be independent because a lot of the the data is similar uh with it there's things we have to do because we have the grant we' got to go through the motions of doing U try to get the data align with then Brad so Jenny this a may be a dumb question you may have gone this over
017this in Services how do we determine what the goal is and I wonder do we have like a we know that we're targeting a 10% increase that sort of thing I'm just wondering because we're shooting for 60% here and and I want to know I'm looking at okay is that based on where they came in and this is where we think we can get to or I would assume that we would want them at 100% you know and so why why do we have that down between so I think what what they do is they take a look at what their current reality is like when they come in in the fall what percent of testing where they're at they look at previous years how much growth they set and they try to set a
018goal that attainable yet um aggressive if you will and so that's where they determine those pieces I know that some um grade levels have already in certain cases there was a goal that they were exceeding where they thought they were going to go so they extended where that goal was so always trying to be attainable yet aggressive enough so that we're constantly pushing forward if we meet a goal that we want to continue to push forward with that that we're not just like okay we're done with that let's you know done instructing to receive the year that of course would never happen so always pushing to achieve more if they meet that goal in the year thank you all right thank you any other comments or questions on this report none we will then move
019on thank you very much next up on reports we will start with a superintendent report well on your hats it's a longer one than usual you got about 12 sides this time instead of four Co I am not touching that are you y so um some students at Douglas in a in a nice snow pile snow pile is now gone but uh oh there's lag okay um some celebrations we got a lot of celebrations to hold tight with so uh we had wiscons or the high school uh Visual Arts classic team um they took first in two areas they took uh the regional overall Champions and the regional quiz Bowl champions moving on to State uh they attended Whitewater for those competition had nine teams um again overall did a great job uh they're headed
020to W Madison in March so congratulations to them say why is it sound um also celebration the students uh leadership team at Lincoln stem uh they did this wonderful thing where they surprised all the rest of their classes uh uh on Valentine's Day uh with a stem puzzle uh for them to uh decorate and put together um and they talked about each student being part of the whole puzzle um and kind of you know kind of a Unity project with them thought that was interesting uh celebration gos leag and girls basketball team on regionals uh and uh against Wester they're going to be going against Beaver Dam this Thursday it's going to be at porridge at high school at 7 o'clock pm um we have an opportunity whoa sking a that is I know I'm
021skipping like let me go back yeah the acade yeah oh acadc recently placed second in W Whitewater Regional um state champion ships are in March that they're going to advance to uh so that's very good our um our Esports OverWatch 2 Team uh won their way to state division uh Champion um over the weekend uh so that was a really good um for them I I don't know if you guys know this but our Esports team is probably they're they're right up there with some of the highest rank teams in the state um and a number of uh universities have approached these fine young people about coming to play for their team and I know that's I mean I know that's not something that we're I mean it's pretty new stuff but they're they're getting
022scholarships to do that um also congratulations to a couple our wrestlers uh Owen and Bryson um I won in their divisions 190b and 106 PB uh third and fifth place uh Wu staff participated in a bunch of professional development last Friday on the 16th um not last Friday yeah on the 16th Friday the 16th um Elementary staff did a bunch of stuff on act 20 uh there was some stuff for our El teachers or English language development standards discussion math standards and bridges implementation um at the high school they had Avid training um and SK another slide in there yeah go back one there he is oh the Middle School okay here RMS participated in opportunities uh directly connected on the content area um they didl trainings uh science uh stuff was done at cesa
023cesa came in and helped them just a whole bunch of opportunities for staff on that Friday an opportunity for uh this Thursday the 29th the AE Mike Benson Memorial uh will have their uh whs uh assemblies program that we have annually this year's Donald Driver doors open at 5:00 overflow seating will be on the comments and we are expecting overflow seating we're expecting a lot of people to attend uh Mr driver's uh discussion and on Friday um he will be doing two uh presentations for uh the students so as board members you're also invited to uh see the the student LED ones um and then um important reminders we've got early release on March 8th no school uh for spring break on the 25th to the 29th noting that all of our other meetings are
024going to be pushed up a week uh earlier because of that um and uh you will see um on March 11th not only do we have human resources but it's also a superintendent quarterly um meeting so uh just make sure you have that on your calendars it's going to be a little bit longer night than usual any questions I know it was fast but questions all right thank you great stuff we'll move on to committee starting with fiscal management all right we met on feary 21st all committee members were present as we had a data meeting that night we also had one of other people there Sarah Duncan Director of Business Services U Springer Odin Hoven or Sarah Odin Hoven was there as well Jared was there other board members Tony ernette Lor Holland and
025Kevin suo the supervisor Grounds was there couple of different topics to discuss the first one which you will see um on the agenda for tonight is the fund 39 debt prepayment um Sarah presented the be proposed use of fund $39 to prepaid debt uh this allows us for a savings of approximately $298,000 in interest over the life of the loan um the plan would also allow for some mill rate relief in up coming years we discussed how uh These funds could we pay them down could we sit on them a little bit and have collect the interest on them uh Sarah checked with be and their response was that um the fund $39 need to be used within 13 months of being received uh and then there's Arbitrage restrictions with fund 39 um that means
026IRS restricts the interest the district can earn which is close to the rate on the debt uh if we earn more than the district yield it would get rebated to the IRS so if we make more money and you know with a good economy we would be making more money on this we just pay that back to the government so we can't really do anything with it so our best option is to use it for bitly prepay of debt um we had an update on the facilities master master plan work that is going on Kevin shared that P K was there for the kick off me it was a big success uh work has begun on phase one of the process uh we are hopeful that that will come in in the next couple months
027um and we've set it up so that we get regular updates with the fiscal committee as this project goes on because we know that it's ongoing with the phased process with it I want to make sure that we had regular updates so we will be getting those through fiscal as we move forward uh we have one purchase over $20,000 uh we have a proposed uh up fting package for the F550 truck that was purchased earlier this year um was purchased last year but we had to wait for a year to get it um for some snow removal and uh hauling uh equipment added to the truck uh we also discussed feasibility using different vendors for different parts and how to split that um and discussed whether that we would be cost effective um and we
028determined it POS um we also expressed the we wanted to discuss having a study about is it worthwhile to have a truck to do plowing versus you know could we get someone to save money by having a service do it a couple of things there one um we discussed having a vehicle replacement plan which we currently don't have and that anything like this probably should be part of that larger discussion and not just for this individual vehicle um the other uh part of that is if we have a service we are at Mercy of when they show up so if the service puts us third on their list and the buses get there before the Snows removed you know been able to do that for ourselves first is a benefit for that so again larger
029discussion I'm sure we'll be having that again as we start about other ways of budget savings um student enrollment projections came in um using the cohort survival method was presented both headcount and res res the enrollment the model projects a decrease of 66 students between 23 24 and the 2425 school years it was know the predicting enrollment is challenging this is an estimate to be used for planning purposes only however I would point out that if we look past that um we don't see that spring back it is a continued decline if we move forward which we've seen for a while now uh fiscal management planning calendar um there was nothing really new for April although we have um to Sarah and I talked to Jared uh and Jamie about this U we are going
030to coming out of the policy meeting we have put on the agenda for the April meeting a full review of all extracurricular activities this is inclusive of student Athletics and clubs to take an idea of we've talked in the past about equity and how do we do this with funding mechanisms between them we don't know what we don't know right now and that is the purpose of this discussion for the April meeting is to pull together everything what we're paying out how is this or balanced that sort of thing so we can kind of get a discussion on that and go from there anything that comes from that any ideas from that will be coming up and then we will as the committee will'll take a look and make discussions if we have any recommendations
031for the full board but it's a starting point for that and I should point out that that is going to be in parallel with any further uh policy work which Craig will be leading from the policy committee perspective um no questions on the monthly reports and uh that was it we adjourned at 6:28 p.m. our next meeting is the 13th of March at 5:30 thank you comments or questions on that report all right HR yes HR met on Monday February 19th um committee members we were were missing Friday um but we did have um uh athletic director uh Jamie cap um was a guest there for us to help us through some information um we had a regular consent agenda as far as staff appointments recognitions and terminations and you will see a resolution for
032that tonight um we did also receive an employee Wellness committee update um Margaret has met um with that group um a small But Mighty group um as far as in the fall and in January and um they've got some they've got some really great ideas it sounds like and uh they have their first district newsletter coming out and it includes a staff survey um requesting feedback on ideas on wellness and topics of interest um then um the employee Wellness committee will meet in March to begin to review the survey data um this um this group had come out of an idea um or out of discussions regarding like health insurance and wellness and you know those kinds of things so they're carrying that work for forward which is important um employee satisfaction survey timeline um
033Margaret is working with school perceptions uh at the committee meeting we took a look as far as what the um timeline looks like and um you know following the the basic same schedule as far as last year because it was successful for us and then um this one had more information for us um the educator compensation model request for proposal um Margaret is um has put together um an RFP that you will see tonight as a resolution um to take a look at the educator compensation model um we talked about the different um issues Margaret really provided us a lot of great information as far as you know what do school districts what are they looking at now the most recent research um and when you're looking at a compensation model for certified staff uh
034the different important things to consider as far as Financial Sy sustainability retention recruitment those kinds of things um so you'll see that um RFP tonight and so you'll just see the resolution for RFP tonight um but we don't have any dollar amounts attached with that um we'll put the RFP out there um Dr Burke had shared in the meeting that you know rfps are kind of coming back it's hard to predict what the ballpark for those are going to be um so then when we do receive RS rfps with dollar amounts attached to them um then that will come as another resolution the following month or however that works out there um and as far as negotiations planning process and timeline um we're going to be discussing that as far as preparations and things like
035that tonight in closed session um and then we did we did spend a significant amount of time also talking about the coach evaluation process um and this is where Mr K was able to to inform us as far as you know what's going on there the HR committee this last year has been talking about evaluations at different levels um there is a an evaluation for head coaches um that uh Mr K piloted last spring and then has implemented this year and so each head coach of the 24 seasons that we have um will be receiving an evaluation um we had some good discussion among um committee members and board members and different questions as far as you know what that looks like the intentions um into those kinds of things as far as our future
036meeting planning our next meeting is March 11th we'll of course have a consent agenda um and then part of a lengthy presentation will be the results and recommendations from the support staff salary review okay then we'll have an update on the wellness committee we'll also be talking about succession planning and then there's possibility for some summer school hiring agenda we returned at 659 um in our next meting March 11 thank you comments or questions on the report I do um so staff appointments we have some of those I'm assuming those are new contracts or contract extension all right also can we put a can we highlight those or separate somehow this because I missed staff appointments and I thought that was all resignations and thought had a stroke yeah the headers that that would be
037wonderful so was it all right Dave on the coach's evaluation process is is there a step after the evaluation with with most positions and other evaluations we do it's it goes into something of a development of a of a plan if they're not performing is there is there that next step or is are we just evaluating at this point as far as the evaluation then I mean it's you know I mean I know it's new um you know there's a lot of different questions and things like that um but as and there's um the initial correct me if I'm wrong anybody jump in but um there's the you know initial valuation and then there's like some check-in points and things like that along the way um and then there there is a process as far
038as okay you know if you're not not performing in those different areas and things like that it it is handled through um Mr K and through HR they work together as far as those are concerned um we talked a little bit too about um in going into year two of this new model thinking about there there are some um questions that get more towards uh like parent perspective and student perspective not about like which offense we should be running or defense we should be running or whatever else it's more about um communication those kind of things that they receive and so on so thinking about putting some of those in there but then we also kind of kind of got on a bigger topic of just that kind of feedback on program evaluation and you
039know uh because that might not necessarily be about the coach itself it might be about the total program and you know what we're doing and how we're working at and so trying to figure out how we're going to go in the future with those pieces trying to get better I do continue yeah is the evaluation process just new or just a new evalu it's a new process this year okay so they've done evaluation they they piloted it last spring and now this year they're doing with every head coach okay so a question prior to last spring did we have a process in place we did this seems like a little bit more of a formal process it's going to be a much better process yes okay any comments questions on the report okay then we'll
040move on to ed services sure ed services met on February 13th all uh committee members were present plus other several other distinguished guests had about six or seven uh items on the agenda uh pegged at 15 minutes a piece we didn't hit any of those um many of these you already either heard about or you will hear about uh the shures AGR semiannual report uh you've already heard about that earlier tonight that will um move towards a resolution I'm pretty sure it's a resolution right and then that was just a presentation sorry just has to be reviewed right um probably the uh one that we spent I don't want to say the most time on but it was the back and forth on the remaining eser dollars and fiscal gave the the put the ball
041in the court of uh ed services to identify the program which needed the or was going to get the last $100,000 and Jenny and her staff uh opted for the ACT 20 uh and that is on the agenda later tonight as a resolution uh entitled keys to literacy training um so that one is ready to go for board consideration um additionally we had a we had a brief update on the course proposal form uh that's been a standard form for some time but it Al it very often left for questions from the board and now those are memorialized in the document itself so hopefully many of those questions will be asked and answered uh during the consideration of a new a new course as opposed to waiting for it to show up at ed services
042or at the full board and then have those questions asked after the fact um the ly Lyn Gilbert gave a very good update um several slides on what her department does uh you can find that in the ed services uh meeting agenda and then the other ones uh had to do with the uh wsd math acceleration process which was mostly focused on aligning expectations between the parents and the teachers uh what you get what you don't get with accelerated map and then lastly was the um implementation review um regarding uh Bridges and number Corners um and how we're moving on that one um and Jenny can I'm sure speak to more detail but Jenny takes pretty good notes and puts them in the minutes so you can also read through that if uh before you
043ask any addition questions okay we adjourned in about two hours I'm working on it I was going to give you I I haven't I let you escape without having to say it it says 9:31 here I couldn't pull it to 9:29 any other comments or questions on the report all right then we will move on to policy all right we met Wednesday February 14th and we had Tina Johnson David Shader and myself as committee members present others that were present were Tony Arnett BR yant Jared Burke um principal Kerr AP balt and Tyler so we we began excuse me we began our meeting with uh with a discussion regarding uh an update with a personal electronic devices between uh Josh Kerr and Jennifer Bal we had a discussion about uh what this is looking like
044in the high school with uh escalating consequences and uh it it definitely appears as though it's a good tool for um the staff to feel a little bit set at ease when it comes to how uh electronic devices are are being forced and and becoming less of a thorn in their side so to speak uh so I think the the expectations have been set pretty well and I'm I felt like the committee the committee felt like it was a progressing pretty well so uh we had a discussion regarding the retention for uh 8th through well fourth through eth grade students um superintendent Burke actually provided the rough draft for us to have a a little bit of a discussion regarding uh it seemed to take into consideration a little bit of act 20 as well
045as the um the current niola policy and yet we're still trying to put together a mechanism by which we kind of have a measure on uh kids with a standardized test uh the uh previous policy us wkce which was eons ago and we need to have another type of standardized test or some sort of mechanism by which to try to monitor where kids are during that particular school year so that we could put put into place some of the interventions that are are hopefully needing to be put in place uh in order for those to be effective but all in all it felt like like the the committee felt like it was going in a good direction and the hopes would be that we have another discussion here coming forward in for the March committee
046uh for the March meeting here we also had a discussion regarding extracurricular activities uh we did have uh some discussion around uh finances however uh we wanted to take a look at we we tasked the administration to look at the Neola policy in relation to the work we've already had done on extracurriculars and we are also looking at having a March meeting to try to refine this a little better but yet uh it felt as though the committee was comfortable moving forward with with those possibilities as well with the Neola policy um regarding extra activities uh there's much more discussion to be had or not or we nowhere near where we need to be yet we also had the first read of the aligned NE neolo policies uh and there were several for the 9,000
047uh relations policies and then there were uh Neola 9,000 relations policies that didn't have um the Waterton match so we basically took that boiler PL plate that um Neil had and we basically adopted that with this first reading that you'll expect to see here so future meeting to be determined as far as the March meeting we're going to have to try to shoehorn that in somehow uh sounds like a pretty busy month uh but the next meeting would be Wednesday April 10th [Music] 20234 2024 that's wrong in here you read it correct sorry I just read what's in front of me so you are going toor we are going to try to set up something for yes okay comments or questions on the report two questions uh on the retention are we looking at doing
048anything different than we're currently doing today with the policy or are we has been any discussion on on and conclusion on that basically or are we just trying to get the policy aligned with our current practices no so so basically we have a little bit of a disconnect between what the what the written policy is and what it is in practice and basically we came to the table and wanted to try to understand why is there why is this disconnect what are we what do we need to do to either change our practice change our policy or or what have you so that it's going to be a useful tool for for children that are struggling with um some sort of a interventionary needs to be um helped I guess when it comes to those
049types of situations um yeah I think we're we're coming along on that I don't know if I may my general observation is that there's almost a catch 22 in existing policy and that the data that is built to rely upon comes too late to actually make a decision and so it's almost a useless policy is currently constructed because of the arrival the arrival when that data is available so therefore our current practice is we basically never we never retain a student and we're looking at a policy we're looking putting a policy in place that would result in some retention of students so we're not necessarily focused on whether the outcome is retention I mean because remember this is a retention and promotion policy so there are some things on the promotion side that you know
050uh have some questions to beg as well yeah what we're trying to do is we're trying to get a policy that interweaves our practices but also informs um what when we have certain meetings with parents and so on to make sure that the discussions happen and they happen with productive information that we have available and and have a good decision-making practice right now that's been stressful on both sides because if we're trying to follow what the policy has for us that doesn't work right and um there there's some other things that we're cleaning up um which is why uh I said to Craig um this is a very drafty draft and and as we learn more about what act 20 has for us right we're going to have to be flexible in it and so
051our goal is to try to have something by Midsummer that we can start going down the path in next year right and so it's not going to be very far off from our procedures right now like what I mean by that is our practice what we do in practice right now um but it's going to be very different than the policies that are in place right now we got like three policies that address this we're trying to get to one good one the other question I'm not sure this is the right time for it but we've got we've got now theola policies that are coming to Second read and will become policies if voted in and we are currently have all of our numbering and our existing policies are we how how do we navigate
052how do we navigate the time and understanding and how does the public navigate the time and understanding it's going to be a little clunky for a little bit it will be um here here's here's what we're we're going to do um you we'll have second reads but on some of those second reads the the implementation date is not going to be until the work is completed okay some of them where we think oh we it doesn't make a difference we still have to implement this now because we really our existing policy is not good we're not in a good spot with it then we'll just have it implemented ation dat that's sooner we've got a new policy adoption book that we're populating within niola within Bard that's going to have finished policies so we'll have
053those finished policies and our existing policies and where our existing policy gets overridden by a new policy that we said has to come in place right we'll take it out of the old one so we'll have two policy books that we will'll be working in but most of them will be like imple to Implement that this date and time because it really isn't here here or there so when we when we vote any of them later on to be approved on a second read none of them that that is not an act an act to implement that no it's an act to implement them unless we say to implement it later they they will go into that new booklet and we will take out the old ones that it replaced and they have clear proceeding
054of right and some of them are are are easy like some of the bylaws ones that we just went it's fine to go to the new one it's not going to make you know but but if there's something uh like some of the ones that we're working on that are going to take some uh different implementation or we need to wait on that timeline to be done with the whole book and we can but we we've got an interim booklet that we're going to be using so we'll be living into policy booklets for a little bit D um I have two questions thoughts wonderments whatever you want to call regarding the extracurricular policy first let me state that I put time in energy and not close to what the committee has but I have put
055some investment into that as well um but I'm wondering two major things number one with the way the policy is moving forward through committee has there been discussion on if this is more of a management implementation issue than a policy issue because as we look through it um we talked about how the definitions could provide some more clarity around it we talked about kicking that to the buildings at some point to see if that provides some clarity um there's been some conversation about sponsored versus non-sponsored if that helps clean things up or using the term extracurricular versus co-curricular versus clubs if that helps clean some things up up um a lot of the discussion was well what is it does it get this does it do that where does it fall and I guess I'm
056confused on if it's an issue with the policy or if it's an issue at the implementation stage another piece to that a large discussion piece at committee talked about sportsmanship and how to get sportsmanship to fit in that there is a co-curricular handbook on the the high school website for example that talks about co-curricular page three has all of them listed Athletics what we would call extracurricular it's all lumped into one it's a murky mess in there but again if that gets cleaned up does that clean up the policy the second piece to that is this policy in my humble opinion has become a bigger and bigger undertaking it's kind of duve tailing in a lot of different directions that no one had even begun to see at the beginning and I look at what
057we have on the table I mean we talked about multiple more meetings coming up we've got a referendum potentially coming up we've got a strategic plan coming we've got a lot of things coming to the Forefront my question is do we have the bandwidth to be able to continue this yes the work needs to be done but if you recall 6 8 n months ago I brought up a grading policy that also needs a lot of work but was tabled at that point in time because we didn't have the bandwidth to do it we talked about what are our big rocks what are those big things that we're looking at and I'm wondering do we see this to be that big rock that needs to be done right here right now when we have a
058lot of other big rocks on the table so I'm not saying abandon it I'm wondering does it need to be tabled for the time being so we can focus on some of the other super large things in front of us that's just some questions that I have great I like the you know I I hear what you're saying you know um management uh implementation of of the policy and I don't know I don't want to speak for everybody on the committee um and they're happy I'm happy to have them anybody can chime in on it but I just I had the feeling based on what we uh what we discussed with the Neola policy that it did those things where it was able to kind of uh compartmentalize a little bit more um into several
059little buckets that uh activities lie in so I I I felt like yeah there it's not perfect we're still kind of tweaking things when it comes to like the sportsmanship uh pieces that um gret had brought up in our meeting regarding co-curriculars and things of that nature um but I I I feel like it it's right where it needs to be but we still need we there's still some work when it comes to the finances because we we need to know um how that affects everything we don't know whether or not that's and and and really a policy um should have a small aspect to do with the finances when we when we push that forward but it really shouldn't it shouldn't be the defining factor for these particular groups so the rest of that
060conversation should belong in fiscal um at least that's the way I I thought we left it I speak to that so there were two things coming out that my opinion and I I'll speak to the fisal but for the policy perspective the shift the Neola policy the Neola policy did a lot of lifting that we were looking for the and what Craig talked about with sportsmanship there's a gap with the the split with the Neola policies where either we have to ship things to one of the policies where that they cover sportsmanship or we have to take the language of both sportsmanship and also address it in the other policy there's a gap that that's for the policy committee to discuss as far as the finances part of that we had a perfect window where
061we are not getting results from the master's facility planning until May at the best for phase one we we have uh no like financial information anything like this we're not waiting on anything no big projects and stuff so we have this April meeting for fiscal we had very few things on the agenda we had time let's address this now while we had that window of opportunity let's look at it find out what we're doing with this if we look under the rocks and this is the bigger deal and we have to you know and go with this we'll probably table it but at least we know what we're dealing with at this point we don't and while we have that window I think we should take it so what I'm hearing you say is that
062you're Gathering the information nothing is going to be done with it at this point in time other than what are we spending where how that's the point of the April fiscal meeting is to get that report to get that information and you know the committee looks at it and maybe there's something there that we're like hey look wait a minute this is a problem we need to address this now and there's a recommendation to the board but I'm not anticipating that and that's what I'm looking for right now as I said before we don't know what we don't know and until we have that we can't make any decisions on how to step forward so that's really what the focus of the 01 is is just give us the due diligence on this and I'll
063probably be mostly just reiterating what Craig and Fred just said but to answer your questions kind of in order Neola is going to do a lot of the heavy lifting so maybe we've somewhat or temporarily abandoned any major changes to it but we're going to get a lot of where we needed to go with that and your first point was we have a lot of big rocks out there this shouldn't be one of them and it has become one so whether because of Neola or whether because of that realization I'm not saying it's getting tabled I'm just saying it's we're going to let it end up where it is and once Fred gets the information from fiscal once Neola takes the policy to where it needs to be I think we'll kind of reassess if
064it still deserves the attention that it's been getting from policy just because of those other things but your other uh point and uh Craig I apologize I don't know if you specifically stated it but uh You' mentioned management and I just want to give kudos to Josh and his team regarding the cell phone policy there was one that didn't quite need a full overall revamping it required a couple of posters in a couple of the rooms in the high school to raise the awareness and so as we see those referrals as we see those expulsions as we see information about where the bad behaviors are coming I don't want to say that cell phone use was the early predictor but it didn't take a policy review it didn't take six months of debate it took
065a little bit of focus and so kudos to Josh and his team for putting the focus on it I think that we've seen some significant changes in the cell phone use in the high schools um or and the stats that they presented was the seniors are getting it just fine the Freshman still haven't quite figured it out that they got to keep it in their pocket but uh point that that addresses your other question you had wrapped in there and so uh yes agree with Greg agree with BR agree with Josh uh and maybe we table this but not until we find out just a little bit more and see where Neil takes us can I have clarification regarding the potential March meeting because it sounded like we're calling a March meeting to discuss the
066extracurricular policy it was uh yeah we it was something that we had discussed at our committee meeting just uh take a closer look one more time I don't know what we didn't come up we didn't come up with the date started just question if you're literally going to call just a meeting sorry just review that one single policy that's what I'm asking is it just to review that one policy we had we have the on the off on the off months we typically look at just Neola policies and then we would also this time around we had um retention policy got kind of got put on that so that we can kind of push that forward eventually as a first read hopefully um I was hoping that that would come for first read either here
067in uh February but it looks like it might be March or April and uh so that there's there's some discussion there yet I guess that needs to take place and then as well as U as well as the uh what's this the uh extracurricular policy so so again I'll try and get a clarification you're wanting to call an extra March meeting to continue work on new all policies which may include and retention but it's not just about those one or two y cuz I was going to again if it was going to be just about that one that's a very expensive meeting to have and that gets right to Diana's Point know we I could just say I know we had talked when we started this whole Miola process there was a lot of discussion
068that wouldn't make sense to do it monthly so yeah okay just looking for clarification pleas we're going to have about 10 10 more policies we've gotten into the next section um and we'll have those to be able to review so that then they keep going just keep going the hope is that that we're able to do it in a in a manageable bite size you know Chun right part of it is trying to remember what you did if it's every two months every other month you know and so I don't mind having a a shorter smaller kind of meeting on the off months just to keep it going the increase paace makes sense for that particular work stream yeah I got it okay other comments or questions on this report all right then we'll move
069on to P committee um we had our off well it's never an off month but it was not our month to meet um upcoming meeting I just last I at our next meeting which is March 6 um we're going to look at some RFP submissions from the strategic planning um Avenue in terms of board development we're going to focus on some onboarding processes so a little bit of a heavy lift there and then lastly um quarterly review for the superintendent is that same week so keep an eye out um kind of putting together and I'm going to we'll get some feedback from the committee first in terms of how do we pull together some board feedback to give to the superintendent this time around um so you guys should be getting that our meeting is
070on Wednesday the intention is committee will take a look pull some things together finalize it so you have it by Thursday for a meeting then the following Monday so just kind of keep an eye out for that it's going to look a little bit different than um potentially than what we've done in the P all right comments or questions on that okay then we'll move on to the consent agenda Revolution 9272 the consent agenda includes our meeting minutes our committee summaries Personnel Staffing that's appointments retirements the approval bills and the first and second reading of policies and there are a number of first and second readings this evening do I hear a motion on the consent agenda second move by questions on the motion Johnsonville over here how would you Tony like me to do
071a motion to pull out the you would make a motion to amend to amend um so I'd like to make a motion to amend uh polic for second read uh 01 67.3 public com for board meetings sh to Red Line with forward a couple of days ago um with that and like to make some changes that's noted L that all right there's a motion to amend is there a second I second that seconded by David and again could you go ahead and pull up the redline version and specifically describe for the record the changes that we are proposing yeah so uh uh the public expression the board will versus May provide two versus a period of public comment at all regular board meetings not any um so that's making a requirement for us to have
072public comment versus that we might if we so choose um and then uh striking Point C which is the attendance must register their intent to comment prior to the board's uh meeting and upon arrival at the meeting um and uh Point F in which no participation May swe more than once at the same topic at sa again stri in CNM CNF okay so there is a motion to amend on the table comments or questions on the motion um I guess I take a step back and yeah I do I do see where you're coming from when it comes to um these particular changes that you I I understand why you would um P forth I have I really don't have much of an issue with with that except for the fact that I think we
073wanted to try to um provide a a little bit more um Direction and try to be a little bit more concise as far as um people being prepared ahead of time for particular meetings and I I remember when I would speak in with public comment in the past myself I I always felt like I wanted to be prepared and I always felt like by if if um there was some sort of a a sign up at least I would know that I would likely not be lost as far as my comment is concerned I had I'd have my opportunity to speak uh and hopefully I get recognized as a result of that um so I feel I would make a mo an amendment to the amendment to include letter F into this I'm sorry not
074letter F letter letter C sorry I guess point of order Mr President is that right now I mean we're just we're going to vote on to separate it out we can then debate the merits of that policy independent and then vote on the other is not separated current motion is amending the consent agenda as presented okay with these changes got it okay thank you me a second um I I'm GNA say I Craig can you restate that you wanted to leave c in there or you wanted to leave F in I would I would like to leave c in there so that would be my Amendment to the amendment second I'm waiting for a [Music] second I I'll second that all right so now we're strictly talking about the motion to amend vcn comments or
075questions and that motion please and again strictly limited to leaving CN all right how did we get here a policy change to invoke a new procedural process for meetings has bogged down this board twice now since our president used the bully pulpit of his position to denounce it outright as is his right by having the last word on a topic what has me scratching my head about this process about this process what about it makes it suddenly a First Amendment issue is what we heard in our last board meeting a process I should point out that is so abhorent that it is in regular use by Boards such as ours across the state already we are asking people to fill out their name and address before they speak we do this already we are asking
076them to speak in one of two designated times in the agenda we do this already there are two real changes first is asking someone to sign up before we open the floor for public comment rather than doing it as they are trying to begin speaking we've all seen speakers writing as they are St starting to speak or the doy do between speakers as one is finishing writing their agend writing their address the other is waiting to write their name before they start speaking this change is intended to move the sign up to allow speakers to stand up and speak without having to deal with that in the moment the other change is limiting individuals from speaking on a given topic more than once in a given meeting I think we're hanging on the word limit
077here a little too much if I get up in speak about a policy the sorry if I may at the moment the amendment is the only thing we're discussing is the amendment of Le seea all right TR to give this on that let me be clear I'm not advocating for or against this change really we've already discussed this too much what I'm saying is that we can't be so hesitant to try a process because anecdotally my best friend's boyfriend's brother's girlfriend heard from this guy who knows this kid who is going with this girl who said another board made a similar change in havoc and suit this is a policy change yes however policy changes do not require more than a majority vote to enact them or remove them if we change our process and
078it doesn't work we can always undo it without fear you're being stuck with it forever and again we come back to the next Amendment any other comments or questions on the motion to am man to leave C in so to me it's it's key part of the process that has existed is that we now have we'll be I can get you can ask them to to state what they want to say at the beginning of the meeting because they should come prepared but at the point that we give them an opportunity at the end that is to be able to have a voice to respond to what we've been talking about they cannot know what we were going to be talking about what we have talked about for the entire meeting before they walked in
079the door here so it allows the opportunity for a public that we value more than than we give them a right to in this in a lot of ways value that voice and that ability to speak for three minutes at a topic all they're choosing at both the beginning and the end of the me Diana as a parent sitting there there were multiple meetings that I had no intention to speak and then after hearing certain comments felt the need to add on or clarify or something of the sort um if we limit this I'm just fearful that we're going to be limiting our public as well this we give them very few times to speak in front of the board and I don't think that we should limit that um I I understand your Dosey
080Do comment that it it's kind of cumbersome there can we just change the process does it have to be at the podium can you move that sign up sheet to maybe the table and then the next person in line is sitting there wait you know there's a way to clean that up but I don't believe that taking away that opportunity is the in the best interest of all other comments again on the motion to amend to leave C in to make sure anybody else wants to speak first so so what are we so at the moment there's a motion to amend to leave the in so we're just C we're not talking about F that's at the moment the only thing under discussion is leaving C in specifically leaving C in not taking it out
081leaving C in that is the motion currently on the floor okay thank you for that clarification I'm good okay in point of fact the policy is written gives the person overseeing the meeting the board president wide latitude in handling such items in this way same way it's handled today I've been in these meetings in the past where the board president has stated you know hey we're going to do it this way and we do it that way if we change make this change and we've got a house full of people the board president could say look we're going to do away with the signup sheet here and we're going to do it like this tonight that's the way the policy is written to give them that control over the meeting that way so if in
082the past where the board president has said I know you've already spoken on this topic please if you have already spoken please sit down let others have a chance to speak they can do the same thing in in reverse and say hey you have an opportunity you know you're the only one here yeah you can go ahead or you know what I know we've got a three minute limit but you know we don't have a lot of people here tonight go on talk for 10 minutes that Latitude is there and that is part of this is to give that to the board president to allow them to adjust as needed any again any other comments on the motion to amend we see in no but can you clarify where that Latitude is given and see
083I'm a very literal person under what is it Jay specifically citing j five J so I'll just briefly will not repeat my comments from yester from our last meeting but I will uh reemphasize that my reading of J5 is not in any way construed that it allows the presiding officer liberal interpretation of the rules in fact it allows them to further constrict them and there's no way that I would read that and say oh this means I get to basically set the rules aside when I want to not the way that reads and the intention of these is not about process this is about limiting public comment this is a wave underway across this country as a result to what happened during Co where meetings were overwhelmed and that's the Genesis of these types of
084rules and I realize they come to us from a from a board from a rules body just telling you that's the Genesis Le so I will leave my comments at that I'll just make a comment I can totally see both sides I can see coming into the meeting beginning of the meeting yeah you usually know you're coming and you're going to speak in the first first time I can understand that but like Dave said and Diana sitting throughout the meeting I don't think they want to restrict anyone from making a prise okay any of the last comments again on the motion to amend the previous Amendment and this is to leave CN that's the only thing we're voting on right now is a motion to amend that would leave C in what part of C
085restricts comment registering their intention prior so signing up before the meeting starts we do that now it requires it makes it a gate you have to get through that gate in order to speak you must register it to the public portion of the meeting upon their order to speak but we do that now we don't we don't require it and we don't set it up as you have to do it in order to be able to prior to speaking prior to speaking all right so then so then strike the word must if we're hanging on the word must register here for the process change it was we talked about as far as making it smoother for people for registration purposes if we're hanging on the fact that you have to register or you can't speak
086take must out and still go with the idea of the process of how do we make that registration process if they're going to do it better in instead of saying look if you don't you don't sign up you don't get to speak that's that's the point that I think we're hanging up on here is that must because okay so if I don't if I choose not to register then I don't get to speak we have name and registration we ask people to do it if they don't want to then we can take strike must but we can still adjust the process to make this cleaner I agree what you're describing in terms of its intent uh that is not the motion currently on the floor um but I agree with what you're saying in principle
087so I was I guess I'm reading the room a little different to correct me if I'm wrong anybody I don't think it's the must that everybody's hanging up on I think it's the timing but prior to getting to that part of our agenda well it's the combination of two if you take he correct if you take must out it's an encourage fa it's an encouragement but the the puts that all there you must recognize your president presiding officer with your comments anouncing your name address and group affiliation that that that summarizes what we all right I'm going to go ahead and call the question on the motion currently which is to amend the prior Amendment and to leave C in so right now if you vote Yes you're voting to keep C in as it
088currently is here on the screen if you're voting no then you're voting to take C out or go back the motion and then we return and then we will return to the original motion to amend which incorporates several changes amongst these okay so we're not talking about F at all not at the moment at the moment it's only about C no I'm ask for a vote on C to in I'd like to make another motion I'd like to make a motion that we table this we send this back to the policy committee to have further discussion on this before it goes to the full board for approval because we've now wasted two board meetings discussing this with and if it's this much discussion it should have never left policy is there a second on that
089motion to table second that second by Tina the motion to table does not have discussion we'll take a roll call vote on the motion to table please okay M yes Lorie Hollen yes FR Yesa Johnson yes Diana Johnson yes David Shader no David Smith yes Craig Wartman no Tony Arnette yes and the motion carries this item is table referred back to policy so was it tabled or was it referred back to policy ref back Toc policy move from the as a result of that is can I ask one question before we move on yes regarding this so will this go to the potential March agenda or the April agenda so that way we can get this taken care of um moving forward I guess it's policy decides to take it I that's just that's for
090theair person to address I'd like the current board to act on it so I would like to have it done before the March board meeting because I it's hard enough to have this conversation with this board spaned over the course of two boards and we have elections coming up I would not like to be in that position as the superintendent please help me with that make a decision before the comes up can I ask a question allow when this came as a first reading there was an opportunity to not allow it and to send it back to POS that no we could we could have we could okay and I know some wanted that I was just curious how this but come back as a second if you want that to happen it's got to
091come back as a second read so it will back a second read with the Chang go ahead I just wanted to thank Dave for putting your mark had a time and sending them out because it certainly helps it doesn't surprise any other board members it's the way a high functioning board should work there was no discussion that there shouldn't have been but at least we knew that this topic was going to be coming and we could have intelligent thoughts and discussion on the matter so I appreciate that Dave thank you all right so now we're back to our parent motion on the overall consent agenda now minus 0167 point3 under the second meeting still comments or questions on the motion for the remaining portion to consent agenda hearing none roll call vote please Mike Higgins
092yes Lorie hen yes Fredy yes Diana Johnson yes Tina Johnson yes David Sher yes David Smith yes Craig mortman yes Tony Arnette yes and the motion carries next under action items we have first up resolution 9273 which is the Germany trip do I hear a motion on 9273 so second Oh by Dave seconded by m mine da does matter okay any comments or questions on the motion all those in favor signify by saying I I opposed motion carries next is resolution 9274 which is prepayment on General obligation School Improvement bonds do I hear a motion so take it moved by Mike seconded by Fred this was discussed and reviewed by Fred and going over the fiscal management meeting minutes comments or questions on the motion just point up Clarity this now I with the email
093from Sarah I was still a little confused this is still being recommended by the administration and recommended by Barry that's correct that's correct okay any other comments or questions on the motion roll call vote please Mike Higgins yes Lorie Holland yes Brad y yes Diana Johnson yes Tina Johnson yes David strer yes David Smith yes Craig Wartman yes Tony Arnette yes and the motion carries next is resolution 9275 which is the RFP for the education educator compensation model study do I hear a motion so mov second moveed by Tina seconded by Mike comments or questions on the motion again this was reviewed by Tina and going through the HR committee meeting minutes last time this was performed was approximately when study with an update we did an update on any other comments or questions all
094those in favor signify by saying I I opposed motion carries next is resolution 9276 purchase of the keys to literacy training do I hear a motion move second mooved by Dave seconded by Diana comments or questions again this was mentioned in the Education Services committee meeting review hearing none roll call vote please Mike Higgins yes l h yes Fred y yes Diana Johnson yes Tina Johnson yes David Trader yes David Smith yes Craig Wartman yes Tony ernette yes and the motion carries next is resolution 9277 which is the acceptance of a $10,000 donation to the teched department from an anonymous donor do I hear motion so moved second moveed by Tina second and by Diana comments or questions other than if that Anonymous donor is somehow present or hears of this meeting uh thank you
095thank you wow hearing nothing else all those in favor signified by saying I I opposed and the motion carries is and our last resolution 9278 the purchase of the upfit package for the Ford f-55 Superduty truck do I hear a motion second move by Craig second by Mike comments or questions on the motion again this was reviewed and fiscal and Fred did go over that and reviewing that meeting comments questions hearing none roll call vote please Mike Higgins yes Lorie hen yes Fred y yes Diana Johnson yes Tina Johnson yes David Sher yes David Smith no Craig Wartman yes Tony Arnette yes and the motion carries this brings us to agenda planning I did not hear he anything this evening that has bearing on a future sorry future board meeting I know we had several
096items that have impact for committee meetings but not for the board am I correct I miss something okay um I believe that we do um still want to have a a short discussion about sucession planning um and I know that we have one more meeting um coming up with this current board all so if we're going to have that as a full board discussion we should have that much and by that you mean succession rather than rather than rather than leaving there times I want to remember I have disra you sometimes wrong thank you for double checking me on it no yes okay I couldn't I mean sometimes it happens and I think last session in the meeting I I apologize okay then this brings us to the second opportunity for members of the public
097to address the board again if you wish to do so and you're here present stay up to the podium and please leave your name and address for the record and if you're online we use to raise your hand at F is there anyone who' like to address the board this time go ahead please you go ahead and state your name and address for the record as well thank you absolutely just a second all right my name is jimwat I'm with the 213 North Church Street Watertown Wisconsin um I wanted to talk about public comment um policy I'm really pleased to see that you guys have Ted it for we need to kind of go over here as a concerned parent in Watertown I have four children three of which who are in our school district
098right now it really concerns me having my ability to speak getting limited I've been to many of these board meetings where I showed up I had no intention of speaking I just wanted to see what was going on in my children's School District but then you know we have a really diverse population here in Watertown we have a lot of people with a lot of different viewpoints and folks can be vocal at these meetings and I can totally relate to you guys feeling maybe overwhelmed stressed hearing the back and forth the back and forth it's a lot and I get that but being a parent and sitting up here and hearing people say something that maybe you don't agree with we should have the right and the ability at that moment to say no absolutely
099not as a citizen of Watertown as a parent of children in the school district what that person said is not representative of my beliefs not representative of what is right for my children and my family and so forcing people to sign up ahead of time I think is ridiculous I think that it it really infringes on our ability to give you the information that you need to be a successful School Bo and so I'm really pleased I spoke at the last meeting saying that I was disappointed at the end with so many guest votes I was kind of on pins and needles hearing the discussion tonight but I'm really glad that this kind of got table because regardless of what you believe if you're a parent of a child in this school district you deserve
100the right to come up here and speak talk about what you feel like is right for your child doesn't matter which side you're so thank you I really appreciate what you guys are doing all right thank you anyone else all right then I'll entertain a motion to go into close session CS the reasons stated in our agenda motion second move by Fred and seconded by oll call votes please Mike yes Lor Johnson Jonathan yes David Shader yes David Smith Tony arette yes and we are in close session at 7:31 p.m.