001all right time in place and see cor present I'll go ahead and call this meeting to order if you'd all please rise and join me in the pledge United States ofer stands na indivisible andice thank you then would you please take the role PR for here Mike Higgins here Lorie how here FR here Diana Johnson here tonette here Tina Johnson here David Trader here David Smith all right please view the agenda we have any changes we need to make in the order of items or inclusive items no I I do have some uh gifts uh that I need to report during strategic discussion or excuse me during announcements and recognition all right then we will move to public input this is is one of two times in the agenda or members of the public May
002address the board ask you to step up to the podum if you're here in person make sure you sign the log that is up there if you're attending virtually you can use the raise your hand function to be recognized and ask that you keep your remarks brief is there anyone who' like to be recognized at this time I Robert st91 Shamrock Lan um I had a I transferred from uh mope to leave three years ago now the sure before that went back to elementary school for a while and I uh one the teacher I worked with had uh made some stuff up I thought it be pretty interesting to share with you I think uh we were going to do a more formal presentation in April or so but want to share a couple things
003um uh I was at middle school about 10 10 11 years ago we got the big Gard in there and we have made a really large gar at at Lebanon now probably about about the same size or a little different layout chicken cou put in last year and uh got wired up to R any things that happen to the chickens um it's pretty neat see an incubator and we had some parents that have other animals there P gave us the chickens we learned that the chickens were at a high temperature you more roosters that way so our first batch we had um only one pen out of it got roosters a different farm and adopted four other ones were bigger we this year learn a little bit and were able to get five hens and
004three rooster instead so we kept the temperature lower which is pretty nice I did send um some photos to everybody earlier this morning so they knew something I was talking about a little bit and I over two minutes with me mret try that to okay um the uh the hens we had were laying eggs it was pretty cool to see the kids um eat eggs with egg salad orever we they add all hard eggs and the two three room had graft the eggs of the color they were I pretty cool gra the colors see these 78y olds doing that but they gra the the color of the shell the color the sh come from some part underneath I chicken that science for many years your kids T think they know about the animals um and
005they grafted it all up and was pretty neat but then seeing the kids they had they saw chickens get hatched and then seeing that chicken grow in develop and then have it weighing eggs which they collect stuff too and then eating those eggs was pretty pretty neat thing um all stuff was going on there I thought I want to share Missy Brasa has like on Facebook you go if you go to Facebook go to leave she put a video of the chicken that was like in a room she took a minute video of it in there um don't go by the um there's things of other teachers singing so avoid that one but want you look at the animals tickets gotta be calm kid BR real calm it's pretty interesting to watch um we sold
006a we had a vegetable garden so it was kind pumpkins we had some do by some Farmers too but a lot of the vegetables were picked we sold kind of there was just a box all lock box people just kind of put in whatever they want as a donation made $ off of that that was from the uh between a petale and then the Su Council [Music] um I learn like rabbits a lot although I can't bring him home because my cats probably not like the rabbit too much but through the class have a rabbit had a self- sustained aquarium that some parents put together is actually um ear email was retired know just passed away it was one of my science teachers at high school his daughter and her husband kind of set up
007so a Pond's kind of dark but there's no self sustained plants in there at the with it um I sent some pictures to FFA alumni donated some apple trees last year so my class second through fifth grade were plan them although I want to do more of that work than I wanted to but they learn out plant a little bit learn about apples a little bit um the f is also doing a shed to be soon which I'm hoping Mr Su knows about already but I think he does quite a bit um so I think that was about it I just wanted to share a couple things I saw m was taking these grass I like I got to share with some people I know some in the school board I kind of shared some
008stuff even I've seen you in town or something I some pictures myself I thought I want to show everybody a little bit what was going on but website Missy has a lot of stuff on there you go leave on Facebook there's all kinds of stuff on there positive I my phone number so some of you have already but if you ever want to go there or anything else my number need it okay hope okay good thank you thank you anyone else like to be recognized at this time all right anyone online okay then we will move to announcements and recognition Communications and we will start with our student board representative Miss Walter good evening I'm Grayson Walter whs's student council representative uh as the winter sports and SE uh Seasons continue teams continue to have
009wins and losses girls basketball is currently 12 to five boys basketball is 3 to8 and I don't know if it's completely accurate but um wrestling is one to one least last I heard um some upcoming events include dude be nice week that is host or um like arranged by student council trivia night and uh parent teacher conferences on February 1st and a jazz concert on February 5th at 7 p.m. so J would be nice week uh is February 26 through March 1st where whs student council encourages students um and staff uh to be kind and um like appreciate each other and then we also honor a selected staff member specifically for all their hard work for whhs and then trivia night is held on February 3rd in the whhs gym uh looking forward to what
010opportunity next month brings thank you very much super yeah so I just wanted to recognize some gifts um all these again are donations towards the skills USA program uh cusil equipment $500 um spuncast $1,000 towards skills USA Clon quality chocolates $1,500 Ryan's Auto Care $200 uh Metal Tech International $11,000 and seek careers and Staffing $1,100 again I want to thank them all for donating and uh making our skills USA program possible hand those around so you can see them anything else to cover under announcements and recognition and Communications no all right then we will move on to strategic discussion and our first item up is our annual audit report please refer to the document on your desks and Chuck is here virtually this evening okay hello everyone uh first time I've done this virtually uh
011given the Ever Changing weather I thought maybe this might be a good time to uh try this method out um but thank you for having me here tonight um I'm going to spend just a little time going over your financial statements um I'm going to start with the uh probably the larger of them uh would be labeled um finan statement with independent auditor report it's probably about 60 pages long so we will go in depth on every one of those pages or not um probably not okay let's start with the page three I'm assuming either you have it in hard copy or PDF we have it both yep okay so the the hard copy we're looking at Pages 3 to five uh PDF would be 4 to six uh this is the auditor's opinion it
012is um a couple of things to note uh independent Auditors report we are independent with regard to the district uh the only TI we have is you pay the fee for us do the audit um noting uh first part of the report is the opinion okay they have the opinion at the beginning of the report now they used to have it uh halfway through but they um uh it's at the beginning of the report and it is a clean opinion uh it's the best opinion you can get and it basically says that um the financial statements are presented fairly in all material respects um according to the rules that we have to audit by uh government Accounting Standards um and that type of thing again I always I always like to note it's materially correct
013that doesn't mean that we looked at every trans action um number one we would not have the time to do that for all the districts we audit and number two uh the cost of the audit would go up prohibitively so we we look enough to be comfortable with the numbers okay um talks about the basis of opinion uh mentions responsibilities of management yes management has some responsibility for the financial statement uh top of the next page then the Auditors have responsibility and there's some bullet points there uh um those are always items that we had considered but in the last about three years they've uh they put them in the body of the report so you everybody from a transparency aspect everybody's aware of some of the stuff that we do regarding um professional judgment
014and identifying risks and that type of thing and then they reference some other reports that are are part of the audit um supplementary information that type of thing so if we want to move on to the management discussion and Analysis that's the next section the next about seven or eight pages uh this is just a a recap of your activity for the year um numbers under the financial highlights um then an overview of the financials a lot of that boilerplate language uh moving to page nine um financial analysis of the district as a whole um and this is the only place where you're going to see comparative information is in the um management discussion analysis uh you can see the um you have information uh biggest thing is the current assets went down somewhat the
015fo inflows you have some of those um there really nothing you can access and then long-term liabilities other liabilities deferred outflows and inflows and then your net position and your net position is kind of what's left if you have had to sell everything and pay off your debt okay um and your net position went up for the current year so if you flip the page that shows you how your net position increased uh revenues primarily uh your revenues come from property taxes and state and federal aid you can see that 20 million of property taxes state and federal 8 is about 32 million and and those numbers U you know if you if you look the property taxes went down between 22 and 23 state and f federal aid went up okay those are not
016always a uh you know inverse relationship um and the state and federal went up somewhat more than the other property tax went down principally due to some of the pandemic and covid funding uh some of those programs that have extended for two and three years um that s programs uh expenditures went up some again a lot of this has to do with some of that asset funding um and if you look the increase in net position uh 2.9 Million moving on to um uh you can see the next page we're talking about some a ch um net cost of the instruction again the net cost typically is going to go up similarly to what your uh cost from the gross cost did from year to year uh net cost is just in some instances you
017have U USU fees um what I can think of is U stuff like um and and some grants so you might have U idea grants that are specifically associated with special education reduces your cost of special education um Food Service uh ch charges for for meals again reduces your cost of the of the Food Service program and at the bottom you see the graph on page 11 that kind of the a pie chart that gives you an idea of percentages from state federal property taxes operating grants and the charges for services um next page they they talk more about the um uh expenses you have struction in there um okay so from an a fund standpoint now this is this is government wide so the fund standpoint your instruction is over 50% which you would
018expect it to be because that's what you're in the U business of doing um and a pupil in instructional Services is not direct instruction but obviously that impacts um how the uh uh how the district operates okay and administrative and business a lot of that might be related to food service that's where the food service goes is the administrative and business and any you have debt outstanding s of interest on debt um you your general fund had an increase in fund balance Debt Service fund a slight decrease and the the other funds A an increase of about 500,000 um next section is capital assets and debt and I will uh I'll save some of this till we uh we get in the uh the rest of the statement not that I'm going to spend a
019lot of time on it but uh let's flip to page 15 statement of net position uh if you're looking at it via PDF uh that's going to be page 19 in your PDF uh just want to note a couple of items here um there's something about a third of the way down the page just before it says total assets it's labeled sub the assets being advertised uh this is one of those added this year uh we are required to add this due to a government auditing standards and what that is is it's the value current value of um uh access to it software that you do not own but somebody hosts it for you and you have let's say cloud access to it um these are only uh items that are are somewhat major uh
020expenses and again it's only basically $100,000 uh smaller ones we just excluded they're not worth worrying about but it would be like curriculum or um your Skyward Financial program Student Records that type of thing okay um now last year the Wisconsin retirement system had net asset position which meant um they were funded at more than 100% of what they expected to pay out obviously we all know that these markets kind of crash in 2022 and into early 23 so in the current year the the um asset in the disappeared from ws and now it's there's a liability uh as I said last year when you had an asset is not something you can go out and spend likewise this year it's a liability it's not something you're going to have to turn around and pay
021okay uh it's just strictly based on markets and even know it went down uh the WIS is still funded at almost 96% of the expected liabilities which uh for years they've been in the top five in the in the country for funding their retirement plan and many times they're first or second so it's not a concern I suspect next year at this time as I'm talking to you some of that will have bounced back since the the last half of 23 was relatively good for market so um just wanted to point that out um other than that um I do know if we flip to page um uh 17 and 18 you know this shows you fund statements which is what DPI is concerned with now your fund balance right now is is saying around
02230 million which is uh more than 50% of your of your one years's expenditures that was by Design as um um as I I recall uh with the idea that some of those uh um additional funding sources will disappear and you want to maintain uh the the educational stuff that you had had in place so you purposely built up that fund balance with the idea that it will take a hit someplace down road but you will not have to cut uh hopefully not have to cut programs like uh you may have had it had you not planned for it okay I see um superintendent not said so I I think we're on we're on the right track there with that with that idea um and after that you know Pages 20 on basically through the
023end uh footnotes um more detail on on the numbers up front uh I think I already mentioned anything I'm really uh wanted to point out uh regarding let's say WS being a liability now instead of a an asset uh you paying off long-term debt that you have standing uh you're down to about $12.5 million uh and your opab Healthcare which you do on a pay as you go basis um went down about uh $200,000 U last year it's still $9 million but it's still uh you're making payments as you go and uh um you know it's there's a limited number of years people get to the uh uh Medicare age they fall off your your schedule and you pay them some of those benefits have been changed over the last few years to eventually that
024that liability will go down uh more more dramatically as people uh age out of it so that's really about all I have I I wanted to kind of keep it short um any questions board members questions Chuck are you also going to address the other document at all yep I I can do that one one more thing at the end of this one I'm on page 54 55 yep terms of internal controls and I did note that you continue to note the one thing we've always recognized which is that we're not going to take on the expense of hiring somebody to do your job full-time for us so while that exists as a quote quote deficiency according to Gap we all understand that that's just the way we're doing business and violation yeah as I've
025mentioned uh uh for for many years to to all my my client really my clients um of the probably over 100 audits that we do out of a man talk office there's one or two that don't get this uh typically that means they have a CPA on staff who uh also keeps up with continuing education requirements and disclosure and and even someone that that may have staff that do that uh they still need a little nudge from our standpoint maybe uh some things they don't uh totally up on like the Sab stuff this year okay uh but again it's very typical I think if you talk to any audit firms they're going to have a vast majority of the those that that have that finding so again nothing to be concerned with it's uh um
026and and let me tell you DPI is is well aware of that uh they U again they don't put I don't think they put any U you know you get no Demaris for for having that because again if if you did I would say 90 plus percent of the seven 470 districts in the state would be on on their on their watch list so that that's not a concern thank you to Mees not so good yeah then we also issue a shorter letter uh talking about U Communications with those charg with governance um fancy title for communications to the board um it has a lot of standard verbage in items that we are required to to disclose to you um you know we're in compliance with ethics requirements regarding Independence I kind of alluded to
027that earlier um if you flip the page to page three of that report um significant risks now there are always a couple of risks that are are inherent in in almost any uh uh business now you may or may not consider yourself a small business or a small entity but u in a in a entity of your size and and U uh Personnel you can't separate everything entirely uh management is all always there that could override controls um an improper Revenue recognition is a I mean that's a a given in any IND in any business um you know that goes back to um Arthur Anderson and wicom and U where they were they were changing stuff just by moving it from one line to the other so you have significant risk but we have uh
028you know designed audit procedures to address that so so again not a not a major concern from your part um talks about estimates because there are estimates in your uh in your financial statements principally related to um Wisconsin retirement system and your um post employment benefits but it's based on on census of your people and the actuaries have to take a guess at how long people are going to live uh how long they're going to be available to you know that they're going to be uh tracking stuff um estimates of how long they remain employed in your District um and so then there's after the standard verbiage there's uh management advisory comments and um you know we only have one comment from a prior year and it's just getting the uh amended and original budget
029numbers in your software properly again not a big concern your final budget numbers are really the ones we're concerned with and that's what we uh we look at to kind of give an idea of how do things match up with where you thought they would be so um that is the extent of of that report I guess one other item we do attach the adjusting journal entries um there's not a a page label on there but you can see that it's only uh one two three four five entries um anything less than 10 entries we consider a pretty good U um information and you'll see a number of them are labeled adjustment made per client subsequent to importing the trial balance so we get the trial balance from your business uh Department if they come
030upon something as they're working through our information they say hey we we we got to make this entry yet so really uh we've got one two entries that we came up with on our own and the other three were from your staff uh so that that's excellent they really do a good job uh Stacy's been kind of the glue that's held it together uh uh as you transition from one business manager to the next to the next and we we hope certainly that Sarah's there for a good number of years um but uh everybody in business office very helpful uh uh and they just make our job easier now I think I'm done comments or questions from the board well done Financial te yeah second that all right thank you very much truck you're welcome
031thank you have a good evening you too please our next item on strategic discussion is G Trader sharing some things that he learned at the C2 conference I'm going to give a book report here if the clicker works I'll take it otherwise just try to keep up because all go fast what it's yeah I'm just going to stand next to this one because it'll make it even go faster so um of this uh I think it's 19 Pages only the first four are mine the rest are excerpts from several of the uh uh breakout sessions I attended much like wasby this was the AA Conference in Anaheim in early December um and so I went there as a uh guest or a paid guest of cesa 2 which I'm your representative on and forward goes
032too forward y okay so this actually got cut up a little bit for many of you in the room or maybe just the board members or maybe just me I wasn't aware of how all cees work so in Wisconsin they're called Cooperative education service agencies uh the rest of the country has Bas or isas Etc we have 11 of them we're in cisa 2 we are the largest by total number of school districts but we are not the largest by student population that's the Milwaukee School District but every state has something like this I shouldn't say every state many states have something like this and what I found out in Anaheim is that for example in Nebraska School Board member can't be on their ceases and they have to be on the general election so
033just like we run for the board here uh they have to run and that is not really a sought after seat uh it turns it turns out West West Virginia just uh funded there so they get no their cees get no uh funds from their states and it's a variety of things across the country I spent some time with Washington and Texas in Nebraska um of those breakout sessions I figured I'd just show you what ce's talk about uh the bulk of them were oh it didn't even show it cut me off there I forget what number one was uh but number two was student resiliency if you look at Innovation and Tech and Ai and data that made up 27 7% um I think this was oh this was cesa growth cesa growth so
034how to be a better and bigger cesa even though they are 501 c3s they operate let's say like a YMCA or a health Foundation or a Economic Development entity their goal is to get bigger and to have more influence they have to comply to open record laws like a school board but they decidedly have a very entrepreneurial uh vibe to them to have more influence and to get our districts like us to buy more services from them so this was focused on all of the cesas or isas throughout the country uh 12% on U uh professional development and teacher development uh leadership uh board development and then school safety so um what I wanted to talk to you about were these two this is roughly about 100 sessions so it comes up to exactly 14
035of them and I went to about eight in that category because those are what interested me um I'm going to now the rest of the slides are going to be from cisa in ABT Washington from Greensburg uh Pennsylvania and then one from Amazon web services so these are some pretty cool slides and that's why I just stole from somebody else because they spent a lot more time on their presentations than I did um mainly this has to do with chat GPT or open AI uh Microsoft has it Google has it uh there's four or five other suppliers you can get and type in information into Bots and get them to answer your questions we know the students are using it because I've been told my students or the you know my kids were students use
036it so what this first presentation had to deal with is how should principles in administrators in school boards be using it and then first of all how do you feel about it and this was just an interesting slide just because it had either the Terminator or somebody in The Sound of Music um your choice what you think uh AI is going to do to America to culture Etc so without getting into too much detail for boards uh boards are currently using it for strategic planning for policy creation and review and uh summarizing input uh superintendents enhancing communication predictive and analytical strategic planning and people processes principles creating efficiencies student interventions leading and coaching teachers for personalized learning analyze student work and unit lesson design we'll talk about that uh I think next so that was
037from Washington this next one came from the West Morland wiu using the magic of artificial intelligence and I will let you know that a lot of the titles use magic in it because we were in the shadow of Disneyland and everybody just figured Magic Kingdom let's put magic in the title um nonetheless uh this was from West Morland wi uh they call himself wiu West Marland uh Intermediate Unit and this was play and I can't even remember what play stands for somewhere on one of these slides doesn't matter it's professional learning and you I think it is um nonetheless this is the interface with chat GPT and what they were there to teach you is how you can insert a topic Define the audience uh that will be completed by and what it will give
038you is it gives you a professional development plan in about 20 minutes um I shared this with Jenny and Margaret and we've already sat through one more training on this from uh wiu and play professional learning Nu and ultimately this is to be more focused uh more relevant uh newer uh than what maybe you're familiar with with PD and you can you can ask the chat bot to knock it down to only 15 minutes you can integrate video Etc and what play really specializes in is teaching you how to make an appro prompt to these systems and turns out prompting is now a job okay you can go out there and get a job as a professional prompter if you know how to ask AI questions you will get better AI answers and there are
039people who are majoring in it and one of the presentations I attended showed you just how much you could make in Wisconsin as a prompter it's somewhere in the 60s just to know how to prompt AI to give you good answers uh but it' be something like this please create me a professional learning activity about blank for blank that teachers will be completed by an individual uh completion takes approximately 30 minutes uh Etc cut it paste it slap it in and the people at West Marland Intermediate Unit will help you create your own PDS so and then lastly um is information from AWS this is probably going to be more for Jason and Sarah um this uh AWS is out there to help you of course they expect to get your business uh predict 15
040School enrollment in Arizona school was paying $220,000 once a year for a manual report to predict School enrollment at 80% accuracy they switched to use an aws's AI system and now they're doing it with 90% accuracy run on demand for $600 a year they can give you cool graphs business intelligence with Amazon quick site uh test scores by burrow in New York if you were interested in it this gets to dashboards and how we want to interact with uh Ai and information as a school district School Board um here's all the things that they can do for you uh I think I was on a help site this morning and I was pretty sure my chat bot was an AI engine um it was kind of frustrating but uh at the same time the the
041more you use it the better we'll get um conversational search uh document processing Tech summarization school safety pretty much everything under the sun AWS will help you with and um specifically I'll say Jason uh this slide which is your K12 generative AI Readiness checklist I have the full slide decks on all three of these plus a few other ones um this will help our district learn what we where we are in the spectrum of using Ai and then the last one which I wasn't aware of uh Amazon's ready to give out $20 million if you apply for Grants uh related to Ai and the use of it in your District so once again I have all the slide decks on this I went through it fast only because each one of these three presenters was
042a 45 minute presentation um so I tried to knock them out in about two minutes each and give you the flavor for what was out there so that's all I got thank you comments people comments about it again you have all the presentation so somebody would like to see more details behind any of these they canly ask you that is true and then all the presenters were more than happy to continue talking after afterwards in fact if you call them they will talk to you even more so um for for I mean from a uh what does it mean for us there's a lot of things on the table uh I don't think that Ai and launching an entire initiative on that subject was something that we were looking for for teaching the kids however
043uh since I went to that I've used AI to well first I tried write me a poem about flannel shirts you do it it did it um write me a corrective action plan for a uh manager who is having some difficulties with his employees uh write me a key a key learnings guide so that when I sit down with my managers at our our recurring monthly or excuse me quarterly meeting I can get the key learnings from the book that I'm going to give them to read um and then there was oh I even said write me a strategic plan for a school district and in about 2 seconds I had an entirely new strategic plan so Diana off the hook so but buy or beware the biggest thing in any of this stuff is
044it's the example was give me a a two paragraph summary of uh the written word and it started you know 10,000 years ago the thing is it entirely eliminated uh Asian in influence it was entirely Western slanted because the Bots were searching Western Sur and so there was nothing in there about the Chinese influence on the written word or even sa Arabian or or Iranian or Syrian or Mesopotamian it was entirely about the Western perspective of the written word so be aware it's always a good starting point it can get you going in a particular direction but uh do not copy and paste so that's what I learned thanks right thank you this takes us to reports and our first item up is the superintendent report this was totally AI generated no exactly so uh
045welcome everybody um picture in the right hand corner our da students um they made those snowflakes out of paper bags and uh we just thought that was amazing you know being snower day um or might be rain maybe snow tomorrow morning we don't knowbly throw that in there um no now we will try oh you thank you wsd has been awarded National Association of Music Merchants uh 2023 um Tony iers uh Governor um gave us a nice little certificate I'll that around so congratulations again uh to our music department uh and those who support them um we truly do in this community support our music education so I just wanted to celebrate that um also opportunities um and you'll see the next few slides are full of opportunities from uh the board members and staff
046who uh attended uh this year's convention um couple of things in there uh that are important um it was uh 103rd annual it was on the 17th uh through the 19th just last this last week and we were um a number out of 300 uh or 3,300 people who attended so there quite a few people there um all with a lot of great ideas uh you may recognize the person on the left that is our Sarah outen Hoven and yes that is John konis John konis uh was one of the speakers this year Sean cvy um son of Stephen cvy who is also author and has extended his his father's work uh was there uh speaking Tony iers um Maya Payne smart who talked a lot about literacy and being literacy Advocates uh was there
047and of course uh State superintendent Dr Jill underly was there in attendance talking about um thinking about how we make decisions and how we make decisions that support students um also uh you may recognize um I am sitting in something with a very important person uh who rubs elbows with celebrities that again is sah aen oven on the right and then I we are in something called a Nook pod uh and um it was really interesting because we just walked by and I said wait what is that and and um the vendor was sitting where Sarah was and he said come on over and sit down and I I sat in there and all of the noise that was in that vendor Hall almost disappeared it was amazing how this thing was set up and
048developed um and um they um sell these um to um utilize in special education rooms um and regular education settings there's different kinds um they have them in libraries all over but Sarah and I once I got in there and I I couldn't believe the difference it made I said Sarah come on over here check this out and so we got some information on but um I just wanted to share with you like there are some things that you learn I never even knew these existed I don't know if we'll get one but I will tell you um it did make a mark on me enough to present to you today and to share some information with you um but we attended many breakout sessions um while we were there uh and I'm sure in
049February uh one of our our strategic discussions will be information that we learn from that uh that we can present to you in in detail some important reminders of meetings coming up our February 16th uh through is Staff Development Daye no no school uh and then we have our regular committee meetings I do want to add that on February 21st we do have a special board meeting on data that's matched up against the fiscal uh management uh meeting also that's that evening um and I I did hear that there was a request that if we were going to double up meetings um that we could try to bring in some sacks or food or something so we will make sure that for uh David we will do that for him uh so so that he
050won't be hungry say that uh the other thing that you did say that I took a note um the other thing I want to mention to you is yes it is uh that time of year again uh where uh our Education Foundation will be doing his jig jog again the dates are March uh the date is Saturday March 16th they are seriously looking for volunteers and people to participate so if you are free on the 16th or if you're not and you still have time to make your schedule free I suggest you try to make your schedule free and if you can volunteer or participate that's all I have any questions any questions no all right thank you very much then we will move on to fiscal management thank you Mr President uh fiscal committee
051met on January 11th all committee members were present also present were Sarah Duncan Jesse Domer and Kevin S suko um we talked about the facilities Master planning agreement you will see this is one of uh a couple uh items on the agenda tonight um the um Team met with different architect firms to discuss the planning RFP that was out um they came with a um a uh unanimous vote for buket Rish Architects um and talking to uh Sarah about this um sounded like everyone really liked what they were doing this wasn't the um lowest uh number from the different ones but really felt that this one um the lowest bid one a lot of the work would have been on our end so what are we paying them for so this one they would have
052people on on site um do the work themselves and really were impressed everyone with their responses to the questions and meetings on this so um the fiscal committee um approved bringing this forward to the board um there is a uh res resolution there was a resolution to purchase a Ford F F550 uh last January um but they were unable to um Ford was unable to provide us that vehicle um Tim they ran out um so we had to go with the next year's model which increase the cost by $3,400 um the committee recommended moving forward with the purchase regardless because we already have there also on the agenda for tonight is a resolution um Mr Domer don't see him here is Jesse hey Jesse um is generously um um suggesting to use the ACT 59
053funds that the CTE Department kind of oversees um to purchase a van for the district um and it would be primarily used by the CTE department but would be also in the rotation for the other areas to use as needed on this um the committee talked about this one of the things we thought is that yes there is a need for more Vans uh in the district and we thought that um that the fund should come from the district as a whole not just from the CTE area um but we welcome um the the um funds from the CTA area for this and we are setting this forward for approval as well on this um the memo of understanding resulting from the RFP for the financial off auditing Services was also presented at remember we
054only had one U group that came forward with the audit so um Sarah put that forward for ask so to go ahead with that and um we have the running agenda of calendar um and one of the big items coming up will be the student enrollment projections will be on the February agenda um and we also um took a recommendation to bring forth any items we noticed that there were kind of low on items for in March we said hey look is there anything that's coming up April May we want to have conversation on um one of the things that we're doing and Sarah and I working on this is planning out all of the items that we would have on a regular basis or things that we know contracts come up that um and
055when are they staged throughout the year so that we can back those up by two three months so that we can bring them to the group have those conversations even if we need them multiple months um so we're not brought up to the committee and then say hey look we need to vote on this tonight um so we have some more time on that so that's a process we've been working on here for the last six months or so um no questions about the monthly reports um in the meeting and we agend it at we um adjourned at 6:06 p.m. the next meeting will be February 21st at 5:30 um and your dinner reservations are due slightly before the meeting starts for that thank you any comments or questions on that report none HR all
056right here we go we met on Monday January 15th and um we went over the consent agenda which we do have as as a resolution tonight as far as staff appointments resignations and terminations um we had also discussed um as far as uh Margaret really brought forth as far as an update on the plan for developing the 2526 calendar um you know taking the information of which was shared at last month's meeting um in combination with us evaluating the process the information and feedback that Margaret receives um that process and the um communication and things like that will be um it started much earlier will be started in June it sounds like um we also talked about as far as the two-year rolling calendar that was recommended um and so that's going to kind of
057be put together as far as an in-depth process as far as getting input from all the stakeholders and being able to Dev velop something and communicate along the way and things like that so um that's going to be in process and I'll be looking for more information there um The Substitute Staffing update um as far as uh see as how we had had a major shortage it's only been in place for a short amount of time um that there were some wage increases there and 12 bonus payments have been paid to PA professional substitute staff members um and so then we're just kind of looking as far as um monthly updates on fill rates and seeing if that is making a difference for us and helping us to solve um the shortage issue there um
058much like didn't didn't consult with Fred but much like um fiscal we're getting our processes and things like that and so um one of the things that we're looking at doing is um if we see that something is going to be coming up in the the following month as far as a you know resolution will end up coming out of that we want to do like an education or an information piece the month prior to be able to give us that information so that we can all be um better prepared and operating efficiently and effectively as we can so with that being um said uh Margaret really wanted to share the educator compensation model RFP preparation documents and so if you're interested in those those were attached to our um um meeting minutes as far
059as we're able to review those um and those are different um information and different um recommendations and things like that for uh an educator compensation model as we will be meeing to do a review of that um so at our February meeting one of the things is that um we have pread those and then we're going to be deciding okay so our next compensation model you know what are the things that are important to us and how are we going to be developing on that is it based on you know retention performance um recruitment those kind of you know things so if you're interested there you join us um we also received a Bemo as far as summer school compensation adjustments um for educators and then that's going to be put in a regular re
060review process for Margaret and Sarah Duncan um and then we have the summer school Staffing review by Educational Services committee and so the HR committee only the HR committee has the Staffing for summer school um and so we just wanted to bring that up in cooperation with the education Educational Services committee as they are reviewing um the summer school that the needs as far as staffi is concerned will be housed there and then we just know that that's where it's going to be reviewed and it will just come to us um as far as information is concerned administrator performance standards that was um an information topic as that will be coming forth um next month as a resolution future meeting planning so February we're going to have consent agenda employee satisfaction survey timeline or RFP
061for education or compensation model negotiations planning and process for proposal and Coach evaluation process we adjourned at 6:35 our next meeting February 19th all right thank you comments or questions on that report none then we'll move to ed services um J would you like me to share sure I'd like you to okay at this time would you like all right so we started off with our continuing series on on act 20 updates from our director thank you very much and then we move to talking about the sixth grade elective updates and this is primarily referencing the Smart Lab acquisition being funded by the Benson Family Foundation and then just formally noting that we talked briefly about the eser updates you see that and moved on to talking about the science standards and again there is
062separate committee work that is occurring on the science standards we briefly discussed open enrollment seats because essentially the board's status continues to be we're open to as many as ever reg regular education and then pretty much closed from a special education perspective that's been our stand for several years and really the largest part of discussion of the last two items which were course course proposals one you had a hospitality and tourism elective course proposed at RMS and we discussed that through and agreed with moving that forward and then the why probably do the largest discussion actually was the last one which is the proposal for the honors Ela and slightly different in sense of what the commit reaction was was yes more more it really wasn't questions it was enthusiasm and can we get more
063and so as a result of that we appreciate the administration went back and looked at that and has now brought forward with the final form of The Proposal is for seventh and 8th grade not just 8th grade and both those items are included on our agenda and it's not noted here but I'm pretty sure our journ time was not noted there I'm pretty sure it was like about [Laughter] 806 remember it was virtual only it was thank you 8:36 I'm trying to stand up for you D what do you mean I I delegated and they're doing a good job that's right you're welcome you're welome 836 and and Dave Smith was present yeah and Dave Smith the number of variables down to one back in February all righty comments or questions in that report then
064we will move on to Poli all righty uh policy committee met uh Monday J January 15 at uh believe it was 6:30ish just shortly after we started a little bit late committee members present were myself Lor Holland Tina Johnson and and David Trader uh others present were Freddy Y and superintendent Jared burck uh the first read of the aligned NE policies and bylaws uh from the Wiscon from our Watertown Unified School District policies we're trying to combine the policies together as part of our um process here the committee discussed several Neo policies that have been aligned with the Watertown Unified School District policies this group of bylaw policies were easily aligned with the current Watertown Unified School District policies Dr bur shared that some of the ne policies were used as is to replace the
065the Watertown Unified School District policies with minor divisions made to the policies While others were hybrid of NE Neola and the Watertown New pis policy um we did have some questions and some discussion regarding a few uh policies put forth um here are some of the highlights of those um uh there was a question about policy uh 0 by5 which was um uh basically discussing uh committees committees yeah and we wanted to make the update to reflect the language of our previous policy which I noted that that has taken place um the um another another particular policy was policy 0122 board P powers the question came up um that uh language previously placed in the policy was to utilize data and information based on the Strategic plan and on student needs to make decisions and
066modify actions at the Watertown unip pip school district and board level and uh the minor change to that would be to strike the building level because we felt as though um the decision making process along the uh and modify actions along the uh strategic plan should for the board level as far as board Powers remain at the district level and administration should handle the building level so that was that change um policy 01 142.5 was actually pulled out of the order to correctly reflect the current practices behind filling vacancies uh policy 7.3 was uh a change that you'll probably see uh coming forward uh in the sense that it's discussing public comment uh some of the bigger points on that would be attendees attendees must register their intention to comment prior to the comment mment
067period so there's two opportunities for comment they would uh register their intention to speak prior to the first one and if they didn't make the first one they would register their um intent to speak for the second opportunity for public comment uh we also somewhat codified the com that comments should be limited to about 3 minutes by the Pres presiding officer um then as well we we also went with a language in Yola that said uh no participant may speak more than once on the same topic in the same meeting actually kind of mopi that a little bit so um can't just uh keep talking about the same you know it's not intended to be a debate among public comments and the another another change that we'll see uh coming up here in the future
068would be uh policy [Music] um officer of the board the chairman of the board for the period of reorganization that is basically going to change in the sense that the superintendent will open the meeting until presiding officer has been um elected so those are some of the other changes the we had discussion about the uh Neola policies within are the Neola bylaws that didn't have a previous Watertown Unified School District policy to match and we agreed that those would just be prepped for the um first board meet the the January board meeting here so if Neola had a policy uh by law that we didn't have have we're pushing that forward as a first read as a committee and then if it was a policy that we had that niola didn't have we're actually setting
069that aside temporarily you know um guess for like a better word is is being postponed for discussion until we can get through more of the process and then have more of a discussion around most particular uh topics and then you'll also see the first read of uh the 9,000 relations policies as well there's about seven of them and our next meeting will be Fe February 14 at 5:30 comments or questions again we do have a number of these policies that are including the consent agenda so if your comments about those I'd ask you please wait until that agenda item any other comments questions questions on the report all right thank you then we will move on to planning committee um as you probably remember planning has kind of restructured things this year where we have
070broken each meeting into three major pillars one being board development one being strategic planning and one being superintendent evaluation and within those three pillars we each kind of assumed some larger role RS in leadership taking forward so it's not just the committee chair doing that but kind of that divide and conquer um under board development Tina Johnson kind of updated us on or brought us up to speed in terms of our last board development session back in October the survey results um kind of just summarizing those things the big piece coming out of that um is something that we had all agreed to at the um board Retreat and that was that that roles and responsibilities activity should be a part of the onboarding process so that will come up at the March meeting and
071we'll do some review of that and kind of work on that to make that a more formalized document um in addition to that we talked about onboarding new members which was something that also came out of our board development session and with the next elction there are three um open and so with that there's potential for new members in terms of this board and so looking one of which would be a new board president and needing to kind of have some discussion as to what are we going to do in terms of a succession plan moving forward so that's another topic that we will um take a little bit deeper delve into at our next meeting in terms of strategic planning there are a lot of different initiatives going on throughout the district and Dr
072Bert has brought forth um a lucid document if you haven't um had a chance to read through some of the details and things on this we got to First Look at that and it's pretty amazing how organized for me who's very logical sequential is a road map that has links and things in it um very very user friendly very very informational based um so please take some time as that comes to our fingertips I don't know exactly when that's going to be right now it's in the very beginning process um but when that does come out it'll be very beneficial for us um Additionally the question came up and this is a sidebar as far as we have two different email systems going on right now one is Outlook and one is Google and those
073two don't play well together and they we are told that it's anticipated that by the end of the year we'll be to one platform so kind of keep an eye out for that also under strategic planning um gosh I want to give you an acronym Jason the director of innovation technology data and strategy but he does a lot wears a lot of hats um shared with us a draft of the RFP to find a group to help us with the Strategic plan um very indepth kind of look at things in there um we were very much intrigued by what he had to share um the committee will help to work through this process there will be a board member on that committee similar to what they did with advanc similar to what they did with
074the math curriculum adoption um so more of that will be forthcoming please note that this will then come back to planning committee and then the planning committee will then bring um the Top Choice ches before the board and then our last pillar was the superintendent um evaluation and we talked about the last quarterly evaluation process as well as the next steps and upcoming with that um that was kind of where my role was and there was a question that came up why was there a change in the process and what had happened there and the committee at a previous meeting if you you may or may not recall had asked for um some more information some more tangible pieces to kind of look at and work through the dapes model that we've been working at
075um started about 8 to 10 years ago and so trying to find something that would give us a little more tangible pieces there um in front of us to look at it was noted that how do I say this play that Dr Burke did a lot of sharing um and there wasn't a lot of board member sharing back that wasn't the you know as as was anticipated I'll just leave it at that um so with the form that was there on the very very bottom there was a spot for board feedback and so we will look um to hopefully have a little bit more board feedback in the future um the committee made a suggestion to um president Tony Arnette to provide some more of this more information on that would be forthcoming and then
076lastly because we have a new format this year we don't have a very formal calendar it's very fluid in nature um so if you have questions please reach out thank you comments or questions on that report none all right then we will move on to the consent agenda the consent agenda includes our meeting minutes committee summaries Personnel sta Staffing changes which includes retirements resignations and appointments the approval bills and the first and second reading policies there are a number of First readings coming out of that work with the Neil there are no second readings do I hear a motion for the consent agenda motion second or just close move by Fred seconded by David all right comments or questions on the motion so I'll to start with a comment I really sincerely appreciate the work
077done starting with the superintendent and our Deputy clerk in amalgamating all of these policies and then in the policy Committee in working through them other comments or questions I did have one comment on one policy that I failed to provide and Advance the policy meeting that I want to get to but everybody else go first too [Laughter] late yeah so I did neglect to make a comment on 167.5 which is the public comments policy so as someone who has sat in this chair for a number of years and managed this particular portion of our process the the addition of having attendees register their intention to comment prior to the public portion of the meeting I'm just not sure how practical that will be uh from several considerations one if I'm attending virtual how do I
078do that uh number two I as a presiding officer have no idea who has and hasn't signed up so are you going to ask me to stop every single person before they say and say did you register in advance and when they haven't say no then I'm sorry you can't speak no we're going to bring the piece of paper over to you and say here are the people who are speaking tonight who who have signed up so only the people who have signed up in advance and I'll basically called them in the order that are on the sheet and if you didn't sign up you're out of luck uh well logistically everything you're saying is correct and and we recognize the difficulty we leave a second sheet out there so that if somebody in the
079audience wanted to speak they would then sign up and then we collect that sheet at the end and then they'd be able to sign up for the second they could wait to the end yes correct yeah after probably the item they came for having already been deliberated I I I think this that item in particular is extremely problematic in terms of I think I'm not sure it's sending the message the board wants to send about public participation um that as as far as the the um the virtual part uh um that's going to have to be worked out somehow as far as being able to um provide advanced notice of of a um public com comment maybe that is a um a blurb in the chat box that has to be um you know read
080off at the meeting for that particular individual to U participate in public comment um I there was discussion about um about that type of limit being uh put put forward simply because you know uh it can be an intimidating process to speak before the board and and members of the public May uh may feel some comfort in having having a peer speak before them before public comment and yeah I I guess it wasn't really intended to be a um something to limit discussion but rather um to to limit the the uh debate that can happen where an individual may choose to pile on to a particular topic oh I just remembered this and um lengthen the meeting uh at that point so it's a it's a it's a tough one I wasn't at the meeting
081can you can someone please help me to understand what would be the rationale to um signing up in advance as opposed to attending a meeting as a parent that's attended meetings before I sat in this chair there are times that I came with my prewritten this is what I want to talk about this is what I want to address to the board there are other times where I attended virtually or sat in those seats and sometimes I waited till after the end you know topics came up and things I'm just curious as to what the purpose behind that would be because right now my brain is thinking well we're inhibiting some of the conversation or some of the voice that might be there and I don't want to jump to any conclusions so and I'll
082take one first answer to that first of all and I'm I'm not not going to say nea's best practice but remember we're inheriting what Neola recommends or uses elsewhere okay so then it's our choice to do we take it or do we not the policy committee didn't come up with us on her own and say hey we need to make a change this wasn't reviewed and and recommended internally this was for the ease of conversion it's better taking more of what neol offer than less um but that's answer number one which was not even really an answer to the question but but uh to to Craig's point if there are times and this is where the the policy committee uh discussed it and I think that Craig just hit on it was piling on if
083if you're coming here for a purpose to to speak on a topic and you're going to be articulate you're going to be organized you're going to be ready and you're not going to be reminded of something that happened because you heard somebody else talk and the purpose of public comment is obviously to inform the board of the thoughts of the public and we give them ample opportunity to do it do we need to have people in the audience who aren't 100% sure what they're going to say or when they're going to say it uh at the spur of the moment come up there and then take what could be um and and Tony I may be one of the few remaining that was on here during the end of Co I think laori and Tina
084of course as well um but um you know those things lasted for two hours of public comment and many of the comments were identical to somebody prior and we have the business of the board to conduct it doesn't mean that we don't open ourselves to emails or public comment at the end but how much is enough to inform the board of what the public view is we don't limit the number of signups so come prepared we come prepared the public can come prepared that's my rationale on the answer although Tony has done a good job of limited in it you can just be a you know be uh diligent from that seat and accomplish the same thing but then you run the risk of potentially looking like you're playing favorites in which case having a
085policy made sense so my two Sense on that discussion a couple things there too I was there with that um we Rec cognizant of the fact that um you come to the meeting um to couple things one you have somebody stands up the podium and they they spend a minute and they're writing down their address we wanted to move that ahead of time before they do that to shorten the process um two is you have those people who come to the meeting and somebody says something they say Okay I want to talk on this all we're asking for them to do is that if you haven't signed up prior to that session go fill sign up for the second session you still have your opportunity you still have it you just don't have it in
086the Heat of the Moment that being said the policies do um give quite a bit of latitude to the person in that seat the board president can adjust as needed for that meeting and they do give that board president that policy is running the meeting for that so we don't take that entirely away um and I and again I think it just formalizes the process a little bit more Hey look if you're going to be here you want to speak be sure you sign up I know there's going to be a transition process but I think as we formalize this and talk it through and say remind people to the meetings sign up before the meeting sign up before the meeting most of these people were here tonight before the meeting started you know just
087remember if you're going to speak tonight sign up um for this and then I think it's just going to be a bit of a transition process to that new process but I don't I don't see a Gris there a ton of that's going to happen if I may just for a moment I'm unclear in the policy where the latitude that you refer to exists because everything says shall and must shall and must shall the sign up was shall and must the duration and the number and the total duration thre I think is it going to be limited to 3 minutes or could you could the president let somebody go over was it going to be limited to a 45 minutes in aggregate or could the president let it go over but I think the signup
088was a require him I thinks you're right soor you're right Tony yeah that that part I think confusing the word at the top it says the presiding officer shall be guided by the following rules but there is some there is some leeway in there that FR alluded to just not in the signup and most others I I don't think that there's any harm in in informing the public that if you if you have any inkling to have public comment please do so in advance and if for some reason you have second uh thoughts about it that you can decline to comment and there's no harm in that we're not going to judge you for that we understand how that can be an intimidating process and or maybe maybe the comments that uh you were going
089to deliver have already been addressed um so just just a couple of things so in order towi this a bit um before we take the discussion further I'd like to move for the separation of 1673 to a separate motion is there a okay so then we can move forward with the rest and come back to this [Music] one but alternatively if there was not going to be any second and this motion fails then we don't need to bother this all right so there is a motion to separate moved by myself and seconded by David again this moves into a separate motion and not approving it one way or the other you're just saying hey we're going to vote on this one particular policy separately that's all you're being asked at this moment any questions on
090that okay roll call vote on the move to separate please craigman yes Mike Higgins yes yes BR y yes Diana Johnson yes Tony ER Yesa Johnson yes David trer yes and that motion carries so now let's refer to the rest of the consent agenda are there any other items that you would like to have question or comment on for the rest of the consent agenda including the rest of the policies up for first reading none all right let's take a roll call vote on the rest of the consent agenda please Craig Wharton yes Mike Higgins yes Lorie Holland yes BR young yes Diana Johnson yes Tony ernette Yesa Johnson yes David sh yes and that motion carries which leaves us then with the one 67.3 any other comments or questions on this policy one thing
091I never asked during policy when we do have someone virtually do we get an address from them we attemp to okay sometimes we don't sometimes it's difficult yeah yeah sometimes it's difficult to even have them really State who are who you know State fully who they are and that's you know problematic we will have another policy that just addresses that later that we are working through yeah there is a policy on Virtual attendance or virtual meetings yeah virtual attendance and virtual meetings is a separate policy which may duvail into the public comment discussion okay I um also uh want to want to touch a little bit on PR's comment about just how how wide of powers that the presiding officer has if you look to um the policy section J item five it gives the
092pide providing off presiding officer excuse me the ability to wave rules with the approval of the board when necessary for the protection or privacy of the administration of board business so if there is a particular topic and people are just there and they really want to speak and they didn't and that's felt by the board and the presiding officer they can wave that rule you know um I don't see that happening all that often but we have seen that happen I mean especially during Co it gives time to wave these rules any of those rules I don't interpret this even remotely like that this this says wave these rules when necessary for the protection of privacy or the administration of the board's business right or the administration of Bo don't I don't think that that
093that's intended you can you can narrow them uh that's not that's not my that one read me like that's perview to widen but I guess to show up to a lot of different board meetings uh for example plan commission meetings in Madison um they do this you have to sign up in order to speak it runs fairly smooth uh they keep a a pad and a piece of paper out there or a pen out in the hall people can sign up all the way up to the moment the meeting starts or that's collected it does run pretty smooth um but I do hear your L coming from say my only concern on it not to say that we won't act it or maybe if we do enact it and we give it a run and
094and we try it and there's issues we'll learn from it we could change it but my first concern on the policy is enacting it is is it logistically do we have a logistical plan to accomplish it we had lur you asked the question or somebody did about online that's one logistical hurdle that we don't exactly have uh Lynn the paperwork where it is outside where people can find it when it's collected when it's turned into the president when is the second one collected the those little details in here aren't in here and and we're going to have to figure it out by the time this becomes policy after the second read I'm not saying it's not possible I'm not saying it's an issue I'm just saying there's some details in there that we haven't quite
095hammered out because right now it's not how we're going to do it it's what we're going to do so um we need to be thinking about that when we're looking at this between first and second read should it pass first read tonight and sort of look at what that procedure is going to look like uh should we go forward but other than that I don't have any concerns and I would say that that this policy does what it should at a policy you're talking about a procedure document they would follow yeah so I'll make my final comment on this which is I recognize the committee did not bring this forward we're inheriting it from We're carrying it over from the um I understand the Genesis of this kind of policy um and is doing things
096in the name of efficiency which are not about efficiency and I just don't think it is consistent with the standards of openness that this board and other bodies should maintain any of the final comments before I call a question the motion the second carries over from the parties so roll call on this please Craig wman yes Mike Higgins yes L hen no Brad y yes Diana Johnson yes Tony Arnette no Tina Johnson yes David yes and the motion carries all right we will move on then to the five resolutions we have the for us this evening first one is 9267 open enrollment seat availability as described in the Ed Services report do I hear a motion on 9267 motion move by Fred and a second second second by Diana comments or questions on the motion
097hearing none roll call please Craig Mike Lor Holland Fred y yes Diana Johnson yes yes Tina Johnson yes D Trader yes all right 9268 is the order of the ballot for the spring election do I hear a motion so move mov by Craig and a second second seconded by Mike comments or questions on the motion all those in favor signify by saying I opposed motion carries next is 9269 the court sorry course additions for Riverside Middle School do I hear a motion iov by Tina second by Lori again these were as described in the Ed Services report and notes that the ELA while the document is labled a is for sth and 8th comments or questions on the motion Tina please I just want to say thank everybody I just want to thank everybody because
098um I although I didn't attend the committee meeting um it's a big yay I know that there it's um you know definitely needed and um I appreciate the the extra efforts especially um by Mr Whitaker and things like that it's very exciting very exciting so thank you all right there no other comments or questions all those in favor signify by saying I I opposed motion carries next is 9270 which is the purchase the Ford Transit passenger van do I hear a motion don't moved by Mike and a second second second by Tina this was covered in the fiscal management report comments or questions on the motion hearing none roll call please Craig W yes R Higgins yes Lori how FR yes Diana Johnson yes Tony ernette yes Tina Johnson yes David sh yes and the
099motion carries and lastly is 9271 which is the approval of the bid from plunket r Architects for the facilities master plan do I hear a [Music] motion move by David in a second second seconded by Mike comments or questions on the motion I want to share one comment from our absent member Dave Smith fully supports the motion he would just like to encourage this plan as delivered to be a living document that will be plausible for the district to do some maintenance on its own rather than be one that is one moment of time and we come back to the topic in three years you have to completely jettison it and start over so that was his one comment of is way to make this more of a living document that we can at least
100manage some updates as numbers change on our own I'll just make uh the comment from uh the administrative team who went through the review process and it was set out a little bit by Mr Y which is um we do know that um there this wasn't the the lowest bit but we do um at least our our administrative team who did the interviewing process thought that this was going to be the company that we would form a long lasting relationship with that could do exactly um what your comments were and so I appreciate the administrative team for their selection um as well as Sarah and um Kevin for your writing of the RFP that would help get us there I really appreciate that and I just like to note that I've always have the standard
101of its best and lowest not just lowest is best and lowest because they do need to meet the requirements that of the way we need to do business and so it's not always about low dollar because a low dollar may not meet the standard of work that you need so this is the opning the committee is the best and L all right any further comments or questions on the motion roll call vote please Craig wman yes Mike hi yes L BR yes Diane Johnson yes Tony ernette yes Tina Johnson yes David Trader yes and the motion carries that is the end of our action items under agenda planning I do not recall anything raised in the course ofer discussions this evening that needs to be loged for a future board meeting in terms of agenda
102items time's passed uh You' given opportunity for uh we board members who attended wasby to do any uh feedback that we wanted give both Lor and I were in attendance I'm not saying there are those typ things I just say that before the next one we we might have stuff I don't know if where you have anything I plan on kind of just sharing with okay committee that needed maybe that was my okay okay yeah I mean in the past we we maybe like last February it's on the February agenda that's what I'm saying so if that's on the that's the only one I bring up is that I went to a be me how to plan for operational referendums so um it was instructive all right anything else under that yeah I just want
103to recognize Dr Melissa Thompson is here from P so after the board meeting you have any questions or R want to just touch Spas with her um she did come to represent PR I'm Sor I just have from the I just wanted to make sure that we catch from the HR meeting that um um I suppose then will put that forth as far as um negotiations [Music] um I'm sorry negotiations planning perhaps like we how we did last year sure is that for the next meeting though I did not hear feary yeah um the committee want to get started right on that process started on that process and it was at at the end of our meeting so they' like to have some discussion about the start of that process all right thank you yeah
104and close session all right anything else then this brings us to the second opportunity for public input if you'd like to be recognized at this time step up to the podium make sure you you log your name address and area of concern is there anyone like to address the board this my name ISAC from 208 sou Street just want to say you're just I'm very disappointed in your vote on the public policy people get activated at different times they don't know coming in here that it's not going to run like a regular meeting and unless those of you who voted yes can stand in that Elco and instruct them of what it is I think that's a bad expectation to set I just wanted to say that I again I'm disappointed in the yes vks
105all right anyone else online sorry good evening my name is Jim dwater 2113 North Church Street water towns Council um I just kind of want to Second Ian just said pretty disappointed in the vote in the public comment um policy there's plenty of meetings that I've come to here where I don't intend to speak I didn't intend to speak tonight but you know listening to the things that are going on finding out what's going on in my children's School District sometimes you kind of get caught offu by things that people are bringing up by things that are being discussed and it leads you to want to say something um I don't think somebody should have to necessarily wait for the second public comment section to be able to say something if somebody comes up and
106says something that it feels kind of like egregious I get the idea that we don't want to have a debate but at the same time you know plan must work pretty early in the morning I got to wake up at 3:00 in the morning to get to work every day if I can just s my comment in the beginning and just say hey you know what that person just says is not representative of me my family many other residents Watertown and then I can get out of here and go to bed that's great stuff you know make it so we don't have to all stay here but you know I would hope that we would continue to be open with our community it seems like the school board has s really great job of doing
107that so far but tonight's vote seems like that's kind of a step in the opposite direction so thank you all right anyone else then I'll entertain a motion to adour motion second second By Di all those in favor signifi by saying I I post who standard Journey 7:38