001going to have Standing Room always so just come on filter in definitely have standing you want me to stand everyone America for stands Nation [Music] Craig Wartman mik pag here Lor Holland here Fred y Diana Johnson here Tina Johnson Sam aeno here David Sher here Dan bolner here of the agenda for tonight have a lot on it some really good stuff here at the front Chang yes we have a couple of agends yes that's a new word I I created um we have um a numbering uh SFU on the consent agenda the consent agenda number resolution should read 9305 in the materials that read 9223 also last month's summary should have bred y listed as uh board president and instead has um Tony Arnette still listed that President those were two U of the things
002that we C coming into today you may catch more and if you do we'll change when we get to um number seven on the consent agenda to um um pull the approval of the bills okay so we're going to start off tonight with the best thing you do here and uh staff retirement recognition all right well um this is how we're going to do us I will uh stand up here on on the left side and Mr y if you stand on the right uh I have some recognition to read uh out of our wonderful packet here uh and do my best to honor all of you but I will simply say this um within all of our retirees retiring at the end of the year or partway through the year um we've marked 450
003years of collective service right I will tell you there's no words to say how much intellectual loss the school district um gets when that happens uh and so wherever you can and however you can stay connected to us uh we would really appreciate and open our arms to that because uh with you uh goes a lot of collective knowledge and I know that that's difficult for some and I may get emotional because I'm just that kind of a guy so if I do I apologize it's not because I'm unprofessional it's because I care so with that um we'll move forward our first uh candidate uh Kelly Blue Pucket please come on Kelly how are you better and better about your 25 years of service uh Kelly Blue Pucket joined the Watertown Unified School District in
004January 1999 as a long-term substitute in August of that year she was hired for the speech and language ologist position at Sher Elementary School where she provided speech and language therapy for the last 25 years though based at shur she also provide homebound services to medican gradal students speech therapy in the parochial setting and worked Summers doing evaluations and therapy for students needing extended school year Services she served as a mentor for new staff and also coordinated the sh talent show the sh School Community is grateful for her years of service thank you your resolution as we before will be forever and uh I won't read everybody's but just so you know if you want to know your resolution number it's there and also it's part of your packet Christopher batterman Mr B so Chris
005has been with us for nine years has served at the Watertown High School since 2014 in his role as social studies teacher as a passionate educator Chris supported countless students through teaching social studies courses at Watertown High School including world history economics financial literacy and US History Chris Easy easily built relationships with students and staff alike and was known for doing whatever takes to ensure his students found success Chris with his calm demeanor always found ways to connect the content to the many life experiences and travel he brought to his students Chris was also extremely supportive of other staff and committed to the success of the building throughout his work with the Avid site team at whhs Chris will be clearly or will be dearly missed and we wish him all the best as he
006transitions to the world of retirement uh next on our list is uh Kathleen B B Bor what thank you Bor um Kathy is not here tonight but I will read this um for her years of service Kathy began her nutrition services career in wsd in August of 1994 in the past 30 years Kathy moved from position at Riverside Middle School and Douglas to eventually land at Webster where she worked alongside Mary LaVine she and Mary worked so well together and uh they each honored what skills and strengths the other brought to the table given their symbolic working relationship it's no surprise that c Kathy told me that she planned to retire when Mary retired because that's exactly what happened down to the very same day Cathy was always super dependable and rarely requested time off
007she handled all aspects of breakfast at Webster from meal preparation to setup and serving Kathy tended to be more quiet type letting Mary handle the day-to-day Communications and planning aspects Kathy would typically Auto typically automatically ask if she wanted to speak to Mary when I would call to check in on on in our shared pertinent information but upon visits to Webster you could sometimes see a different side of Kathy one in which she would occasionally showcase her sense of humor I always enjoyed when she would show that hidden piece of her personality we are losing many years of experience and commitment with Kathy's retirement but we wish her much joy in the next chapter okay Stacy I saw her here welcome Stacy Stacy with 36 years Stacy has been an SCP at Webster Elementary School
008for 36 years over the years she has worked with students in every grade with with every possible disability she has been tasked with working with our most involved students year after year Stacy is like a sponge when it comes to seeking information and professional development to help her students succeed she has shared her knowledge with others in the building and has been a mentor to many new Prof PA professionals a special education teacher that worked with Stacy had this to share Stacy doesn't see being a parah as a job but as her calling she always she's she was always looking to learn more about how to help kids and put what she learned to use Stacy didn't need much Direction and instinctively knew what to do to bring the best out of each child it
009was a joy to work in partnership with Stacy thank you Stacy the the one thing I'll share is the first time I met Stacy I thought she was actually a teacher that's how I mean like she like just she was running the show ly how you doing Lyn I will TR out here I'll hold you okay Lynn Frederick has been a familiar face in nutrition services since her hire in August of 1992 she has worked in a number of schools and positions throughout her 32 years in the WD Lynn began at Lebanon Elementary as a breakfast and lunch server before she transitioned to Webster and then onto cook position at Watertown High School in 2018 she stepped down into or she stepped down into fewer hours and accepted a general assistant position at Riverside Middle
010School where she would remain until her official retirement this June Lynn's unique blend of skills and experiences in various roles and schools within the department has been extremely valuable it has allowed us to utilize her talents in various positions and locations when coverage was needed thereby maintaining continuity and operate and and operating meal service and meeting program objectives we are so grateful for her flexibility over the years and helping us to fill the gaps when required Lynn's heart and graciousness is so very appreciated and has not been lost on us she has most certainly earned every second of her retirement and we wish her nothing but amazing time with family and brand new experiences thank you Richard Grady I believe is not in attendance tonight Rich Grady with 28 years of experience Rich has uh
011seen it all and done it all with the buildings and grounds Department over his 28 years with the district no matter if it's painting mowing snow removal plumbing repairs flooring fixtures rich is always there to make sure the schools are safe and ready for students not only does Rich take great care of the facilities but he also cares greatly about the people of the district finding solutions for problems providing great customer service and often going above and beyond with Personal Touch to recognize important events in people's lives Rich will be greatly missed as a person with a great historical knowledge of things happened or or where building components are located but he has definitely earned his retirement and will hopefully be able to sleep in the past or sleep in past 3 a congratulations to
012Rich Mar H next welcome sir oh I knew you suck don't make me cry right oh okay G hold on Brad write this yeah somebody did I didn't Gary has sure kept us laughing and singing at Webster School for a long time and who else would have an an entire African safari mounted on his classroom wall and dressed like a hippo for a Christmas program Gary has a heart of gold and will do whatever it takes to help wherever needed Gary has left his mark on Webster School in so many or in many ways Gary was one of the first to suggest that Webster School try looping with fourth and fifth grade teaching staff he brought the idea of egg drop from the gym roof these ideas have been greatly successful and will continue long
013after Gary has retired and I also learned if you give them m will show up Deborah Iverson Deb come on up 18 years of experience with the district Deb is a natural-born teacher she is gifted at working with kids she's extremely patient abundantly kind and unfailingly reliable she has an amazing talent for supporting every student she has worked with so they are great readers writers mathematicians and most importantly to become good people she has used her skills to work with students in every grade at Webster Elementary School Deb has even been a work mom helping with advice for younger staff members thank you Deb your help and advice will continue to benefit our staff and students at Don Johnson how are you I'm good you next up Don has been at Sher elementary school for
014her entire career of 24 years she's always been a pair professional in the kindergarten classroom working with Tracy Van Wright Vicky Allen and Christine Bethy excuse me she has been with Christine now for many years and has been an invaluable asset to the classroom each year Don took it upon herself to plan parent gifts every year for Christmas and Mother's Day and she worked with each child to make sure each gift was made with love for her families Don has special strength and discipline and always been able to implement firm but loving classroom management which has been an immense help to Christine in recent years Don especially loved discussing anything Disney with the students and always enjoyed telling them stories about their dogs and grandchildren Don will be missed to the to an astronomical degree
015excuse me and uh but she has already offered to return to make Christmas and Mother's Day gifts with future classes Mary line [Laughter] Gary I will use that right now because I'm I'm gonna lose my voice okay I know himx be careful wow oh first of all I'm gonna have to say I would have missed the two of you in webst little kitchen when I talks yeah you know I gotta find to complain to about my kids uh subday on Wednesday all right uh 24 years of service uh Mary LaVine has worked in nutrition services since October of 2000 she has been a beloved figure at Webster Elementary during her 24 tenure 24 year tenure she is known she was known as upbeat warm and welcoming in her daily interactions with others her love of
016the Webster students and staff was very evident and she had the respect of her school Community for her High level of commitment and care she always stroked to do her best Mary was very organized and did a fantastic job of staying on top of maintaining all federal and state nut required nutrition program documentation yeah that's this is you for Webster during her time there she works through the school closures during the pandemic helping nutrition services by preparing and distributing meals to students and children in the community to ensure continued access to meals and a time of great uncertainty and loss of income for many families Mary had a great rapport with Mr Clark at the Webster office she worked collaborating with him collaboratively with him uh to plan for upcoming field trips and scheduling changes
017affecting meal service we so appreciate Mary's commitment to the students and to her support of Webster Elementary in her time here the Watertown our time here in the Watertown Unified School District we wish her much happiness and her retirement losing my voice are how are you you well just stand close Okay 15 years Kathy always finds unique ways to talk with family like jumping into cars at dismissal time or catching them in the aisle at Walmart she worked tirelessly to get students to read at home or making sure parents sign up their students for extra support in summer school Kathy goes above and beyond to reach out to families and collaborate with staff to help her um students to become better readers thank you Kathy you've helped so many of the loud cats and and
018she saved the district a lot of money as I almost fell off the bouncy ball next to that would have been not good Gary just laughed at me instead Lori Salma um not here tonight 20 years of service for Lori if you look up hardworking in the dictionary You' find a picture of Lori Salo Lori has worked to help students become better readers in almost every Elementary School in the district Laura Lori is a highly trained and highly skilled PA professional Lori is the type of person you could always see hustling from place to place trying to fit in every minute to work with kids she was always willing to find a new find a few more minutes in her day to add another student when needed thank you Lori we can't begin to count
019how many students you helped across the wusd to become better readers next Stephanie ster 26 years Stephanie Stephanie most people call her Steph has served Watertown High School since 1998 her contributions are endless and an Innovative passionate educator in the classroom step has taught a variety of subjects to literally thousands of students over the course of her career including government economics psychology AP Psychology financial literacy and of course the Avid elective Steph easily built relationships with students and staff and helped countless struggling students find success in her classroom Steph was known by her Department as an educator that never stopped innovating modifying her practice excuse me and meet the needs of an evolving world when one walked by Stephanie's classroom you could always count on seeing students engaged in a fun experiment new uh instructional
020strategy or Innovative approach topic beyond the classroom step also supported students and staff through the mentoring program and being an active member of the Avid site team staff will be uh clearly missed and we wish her all the best as she transitions into the will of Arin you're next okay K in St event 35 years Karen is a compassionate dedicated and exceptional at remembering students names she's great listener and a true friend she frequently sends heartfelt notes of encouragement to graduating seniors at Watertown High School we are very excited that she figured out her Google Drive and her final I don't write them I just read them has our go to for so many student conflicts over the years she is truly gifted at getting students together and helping them work through their issues thank
021you Karen you will be missed Su who will 22 years after 22 years of inspiring minds and shaping Futures at Riverside Middle School Sue bids farewell to the classroom and she embarks on a new chapter of life's journey her impact remains clear in the growth of students colleagues and RMS as a whole Beyond imparting knowledge Sue instills values of compassionate or excuse me of compassion resilience and importance of lifelong learning in each student her impact extends far beyond the confines of math Ela social studies textbooks resonating in the achievements of countless individuals she has nurtured along the way as she bids farewell to grading papers crafting lesson plans Sue leaves behind an amazing collection of memories and a profound imprint on the lives she's touched retirement beckons promising new adventures and well-deserved D moments of
022relaxation and family time on June 6th when the disal bell rings for the last time Sue's work will continue to impact future Panthers students and colleagues are better students and colleagues because of their connection to sue here's to a retirement filled with joy fulfillment and gratitude of the RMS Community forever appreciate her service ell York is next I believe she's not Shelly York 13 years of experience shell will be remembered by all of the staff that she's worked with here at Lincoln Stem Elementary Miss Shell as the students refer to her would help any student who needed help in the lunchroom or the Halls missell always took the opportunity to say hello to any student or have a quick dance break with our 4K classroom Shelly was always happy to help with crossing guard duties
023and saying goodbye to all the students there will never be a custodian like her at Lincoln stem from all the students in staff at Lincoln stem we wish s a camping field and joyful retirement GL Lor wig has served 15 years at wsd glor has served wsd including Riverside Middle School and Watertown High School as a special education teacher and learning strategist since 2009 as a caring passionate educator in the classroom Lori has supported thousands of students across literally every subject area offered at wusd Lori easily built relationships with students and staff and help countless struggling students find success in her classroom Lor's positive demeanor and dedication to helping students was clear each and every day Lori was known by her Department as a fierce Advocate and supportive teammate by all in Lor's classroom you
024could always count on being met with a smile beyond the classroom Lori also supported students and staff through the mentoring program and was an active member of the lown community Lori will be dearly missed and we wish her all the best as she transitions to the World Retirement words we are without all thank you guys very much thank you EXC thank you thank right thank youler first we have resolution number 9289 Kelly Balo Pucket whereas Kelly Balo Pucket has served the water to un Unified School District for the past 25 years and whereas as an educator she's demonstrated the highest level of Professional Service and the best educational interests of the student entrusted to her now therefore be it resolved that the Board of Education the Watertown Unified School District here boy extend to Kelly
025Balo Pucket your sincere appreciation and best wishes on the occasion of retirement do I have a motion move second motion second we do a roll call on this all in favor and opposed right thank you everyone next number 9290 Christopher bman whereas Christopher bman has served the Watertown Unified School District for the past nine years and whereas as an educator he has demonstrated the highest level of Professional Service in the best educational interest of the students usted to him now therefore be it resolved that the board of education and want time Unified School District hereby extend to Christopher batterman the in sincere appreciation and best wishes on the occasion of retirement do I have a motion Dan second by mic sure all right all in favor I opposed all right 9291 Kathleen Bor thank you
026whereas Kathleen Bor has served the Watertown Unified School District for the past 30 years and whereas an educator she has demonstrated the highest level of Professional Service and the best educational interest the students entrusted to her now therefore be it resolved at the Board of Education in the wateran Unified School District hereby extend to Kathleen B with sincere appreciation best wishes on the occasion of retirement who have a motion so move second okay all in favor opposed right resolution number 9292 to Stacy bronz whereas Stacy BRZ has served at Watertown unine school district for the past 36 years and whereas as an educator she has demonstrated the highest level of Professional Service in the best educational interests of the students and trusted to her now therefore be it resolved that the Board of Education in
027the Watertown Unified School District hereby extend to Stacy BR the sincere appreciation and best wishes on the occasion of retirement do I have a motion so second okay all in favor now 293 Lynn Frederick whereas Lynn Frederick has served Watertown Unified School District for the past 32 years and whereas as an educator she has demonstrated the highest level of Professional Service in the best educational interest of the students entrusted to her now therefore be it resolved that the Board of Education and Watertown Unified School District hereby extend to Lyn Frederick there sincere appreciation and best wishes on the occasion of retirement do have a motion so move right all in favor opposed 9294 Richard Grady whereas Richard Grady has served the Watertown Unified School District for the past 28 years and whereas as an educator
028he's demonstrated the highest level of Professional Service and the best educational interest of the students and Trust to him they will therefore be it resolved that the Board of Education the Watertown Unified School District hereb extend to Richard Grady the sincere appreciation and best wishes on the occasion of retirement do I have a motion correct I'll second all right all in favor opposed all right you can't oppose Gary just let me know I don't get a vote I know my role 295 Gary H whereas Gary held has served Watertown Unified School District for the past 27 years and whereas as an educator he's demonstrated the highest level of Professional Service the the best educational interest of the students ATT trust to him now therefore be it result olved that the Board of Education Watertown Unified
029School District hereby extend to Gary held her sincere appreciation and best wishes on the occasion of retirement do I hear a motion so move second all in favor opposed right 9296 Deborah Iverson whereas Deborah Iverson has served the Waterton Unified School District for the past 18 years and whereas as an educator she has demonstrated the highest level of Professional Service and the best educ ational interest of the students entrusted to her now therefore be it resolved that the Board of Education and the Watertown Unified School District hereby extend to Deborah Iverson the sincere appreciation and best wishes on the occasion of retirement do I hear a motion h second by mik all in favor I opposed number 9297 Don Johnson whereas Don Johnson has served the Waterton Unified School District for the past 24 years
030and whereas as aned ucor she has demonstrated the highest level of Professional Service and the best educational interests of the students entrusted to her now therefore being resolved at the Board of Education a public school district hereby extend to Don Johnson the sincere appreciation and best wishes on the occasion of retirement we have a motion second Diana all in favor opposed number 9298 Mary LaVine whereas Mary LaVine has served the Unified School District for the past 24 years and whereas as an educator she's demonstrated the highest level of Professional Service and the best educational interest of the students of T her now therefore be it resolved that the Board of Education in the Watertown UniFi School District hereby extend to Mary leine a sincere appreciation and best wishes on the occasion of retirement we have
031a motion move second all in favor I opposed whereas is it m Myers all right Kathleen Meers has served the watert Unified School District for the past 15 years and whereas as an educator she has demonstrated the highest level Professional Service in the best educational interest of the students entrusted to her now therefore be it resolved that the Board of Education and Watertown Unified School District to hereby extend to Kathleen Meers their sincere appreciation and best wishes on the occasion of retirement do I have a motion second all in favor I opposed 9300 Lorie sell now whereas Lorie Sno has served Watertown Unified School District for the past 21 years and whereas as an educator she has demonstrated the highest level Professional Service and the best educational interests of the students entrusted to her now
032therefore be it resolved that the Board of Education in the Waterton Unified School District here by extendor S now the their sincere appreciation and best wishes on the occasion of retirement we have a motion second all in favor I opposed right whereas Stephanie stagger has served the Watertown Unified School District for the past 26 years and whereas as an educator she has demonstrated the highest level of Professional Service and the best educational interest of the students entrusted to her now therefore be it resolved that the Board of Education in Watertown Unified School District hereby extend to Stephanie stagger the sincere appreciation and best wishes of the occasion room retirement motion so move second all in favor I opposed all right number 9302 Karen stent whereas Karen Stant has served the water to Unified School District
033for the past 35 years and whereas as an educator she has demonstrated the highest level of Professional Service and the best educational interest of the students entrusted to her now therefore be at resolved at the Board of Education in the Watertown Unified School District hereby extend to care in in sincere appreci and best wishes on the occasion of retirement do I have a motion second all in favor opposed all right 9303 Sue will whereas Sue will has served the Watertown Unified School District for the past 22 years and whereas as an educator she has demonstrated the highest level Professional Service and the best educational interests of the students and Trust the tour now therefore be it resolved that the Board of Education the A on Unified School District hereby extend to sue well their sincere
034appreciation and best wishes on the occasion of retirement do I have a motion so move second all in favor I opposed all right 9304 Shelley York whereas shelle York has served the Watertown Unified School District for the past 13 years and whereas as an educator she demonstrated the highest level Professional Service and the best educational interest of the students entrusted now therefore being resolved that the Board of Education and the Watertown UniFi School District hereby extend to shelle York their sincere appreciation and best wishes on the occasion of retirement you have a motion second all in favor opposed all right resolution 9305 Lor Weg whereas Lori Weg has served the Watertown Unified School District for the past 15 years and whereas as an educator she demonstrated the highest level of Professional Service the best educational
035interests of the students entrusted to her now therefore be resolved that the Board of Education and Watertown Unified School District hereby extend to Lor's week their sincere appreciation and best wishes on the occasion of retirement I have a motion move second all in favor opposed all right thank you everyone and thank you again for all of our retirees for all of their work all right this brings us to the first of our two areas for public comment um if anyone would like to speak uh please uh come to the podium um and like to have you uh say your name and your address and please if you could write your name and address on the sheet that's on the podium uh for Lynn it saves us a lot of time with records and making sure
036of that so do we have anyone we have anyone online oh all right not seeing anyone going twice all right we will move on there will be a second option for you later at the end of the meeting so moving on to announcements and recognition and Communications uh first we have the whhs student board representative Elizabeth pavers all right so I'm Eliz I a senor high school and I'm the secretary assistant for student council so I'm here to recap everything that's been going on since the last meeting and talk about a couple upcoming events as well so our student council celebrated gohs teachers and staff during teacher appreciation week who sered a staff breakfast and coordinated teacher appreciation notes that students wrote for their teachers the badger conference recognized top 10 students at WS our
037top 10 are Ray H Jacob Johnson cine K Kayden Leonard Ava Roberts Addison shook Sophia Sullivan Riley wolf Lu hippy and Angela our WS forensic team went to the state competition several students earned gold and silver medals future health professional students competed in the HOSA State leadership competition they took fourth place for forensic science several whhs musicians participated in the state competition at w Whitewater last month uh F FCCLA students competed and medled at State students competed in various events such as culinary arts casri and bait Goods interior design and cake decorating where Claire jeno received a gold medal uh the goly marching band was invited and accepted to March and perform in the 2026 St Patrick's Day Parade in Dublin irelands uh AP testing was the beginning of the month we had 350 students
038taking total of 636 exams with National Honor societies inducted 42 new students and then our upcoming events are PA are invited to the whs orchestra concert performing performance highlighting graduating seniors and honoring former WS director Mark Leisure Mr leisure's wife Lori Leisure will graciously give us gifted us music T our program in its honor and we will be performing that work on Wednesday evening May 22nd at 7 pm. in the Peace Garden at the Ws um on the afternoon of May 28th the art department will host an art walk downtown to exploit students artwork several businesses in the public library are participating an awarding ceremony will be held in the Town Square at the end of the evening and finally graduation will be June 8th at 10 a all I thank you very much we
039right two administrative things first of which is the watert family center design appointment um so that should actually can late that correction as watert family connections uh watert family connections does birth to five Early Childhood uh training or uh education as well as parenting classes they have play groups they meet monthly at 8: a.m. on the Tuesday after the board meeting do I have anyone has an interest in being the designate from the board is it what two things Tuesday morning at 8:00 am on after the board meeting so it'll be tomorrow well normally would be tomorrow morning but because we moved up because of the holiday it be next Tuesday date and what is it uh it's at the library all right great we'll be our Point e all right uh the next is
040Waterton Educational Foundation appointment uh had Lynn reach out and got some information on this they meet Wednesdays at 6 pm at the collective um they meet quarterly the upcoming meetings are September 11th October 16th and January 22nd do I have did I have anyone who has an interest in Educational Foundation believe this is the uh nonprofit Foundation that we have that um raises funds for the district I would but I can't I have wedes are bad for anyone else I have with my kids you know so that's what time's on Wednesday Wednesdays at 6m but it's just quarterly it is quarterly yes okay because otherwise I would be willing to do it too if no one else can do it so let don't give me opportunities all right okay so Dan will be for our
041foundation all right thank you both thank you both appreciate that uh next is the facilities study update from p pull up your slideshow they use that one just get there seems to be a delay or or I'm delayed every time I use it goes forward so that's a good thing it doesn't go back but right well thank you very much it is wonderful to be joining you all this evening um my name is Melissa Thompson and I'm the Director of Education strategy for poet Rising Architects and joining me this evening are ni or excuse me Devin we're going to talk about Nick in a second uh Devin who is partner and architect on the project as well as de Cy who is also here as our project manager and Nick regretfully could not be here
042this evening he is in a different District doing a smaller event so um he sends his best regards he's got a ground breaking so yes F occas yes um so with that we want to just spend a few moments I know that over the past two board subcommittee meetings um most of us have seen most of you and so we're delighted to be back and also kind of pull the pieces together because like we said we know that not everybody has been at both things and also really start to delve into what comes next so with that we're going to spend a little bit of time together just talking about the process to date bringing everybody up to speed on a very high level overview of both so far the facilities condition assessment as well
043as educational adequacy and an executive summary of both of those things and then we're going to just refresh your memories on what you can expect in terms of the formal reports and then finally we're going to jump into a little bit more on what comes next and get some some thoughts Brewing on that together so with that I will pass L yeah and as Melissa mentioned um because we've done this presentation uh two of them now being combined into one we are going to accelerate through a couple portions of it but we will pause uh and go into some more detail uh overall um this is one of those slides that we're going to kind of move forward right we have a five-step process uh for overall planning uh process here really um we are
044fact finding in the first two steps and then we move into Visionary needs um moving forward beyond that we're going to go into a lot of uh not a lot of detail tonight but there's a lot of detail back in our report that you guys will be getting um so that that first step our facility condition assessment the second step is our space and programming needs assessment and here's where I'll pause for a minute because this is the work that we've completed today um we're going to be hearing about um the current state of our schools this evening but to be able to do that we've had a lot of work um with a lot of people in your District there's a great celebration for all those teachers um moving on to the next chapter
045here tonight and um we're here to kind of start maybe the next chapter here in Watertown so um really we set up and establish a core team um we've been meeting bi-weekly since we started those conversations collected and reviewed existing documentation from the team um led by Doug here our facility assessment process um we've learned about and walked uh nearly every square foot of all of your buildings um not only one time but in some instances a couple times um and that's going to allow us to create a prioritized maintenance list U that your facility will be able to utilize moving forward adequacy assessment that was really led by Mr Kent uh and also Melissa Johson um and here we learned about capacity programming um meeting with principles and also conducted a staff interview so
046so those all of this work is not done in isolation but it's done with many many conversations with people uh throughout the district hopefully you've all seen our U planning timeline as it sits uh so far right now we are at um the the fourth blue box down so it says 20 right there so we've been able to be in front of you for um that that step one as well as that step two in past uh weeks on the 7th and also on the 15th of May and here we find ourselves on the 20th um we will jump into the next step just briefly at the end of this presentation and I think it's good to point it out here um we are on track um in this current schedule but the schedule it
047it it can EV and really um step three depending on the approach that's taken um it can be a lengthy process um but there's a likelihood that the schedule will vary right it needs to be um curtailed or tailored to Watertown and that's that's why could we need to have some conversations and discussions there before moving forward so again here's our long range uh planning process we're going to talk about the first two steps uh here tonight briefly so step one and step two and again sharing out existing conditions I like to really say that this is the current state of the schools just how they're at today and uh here we go so step one really the outcome is that prioritized maintenance list but how and more in detail how do we get there
048so it starts by walking all the buildings doublas love it on LinkedIn shers Webster Riverside the high school as well as this building the district office that has performed its life in many different fun functions over time um so Doug L A Team um through the buildings with the facilities crew here uh let him through with Engineers from MEP mechanical electrical and plumbing we also had civil engineers walk the exterior of the building the the whole site we're doing asol and other conditions and just a note on our assessment and the overview this is a non-destructive review right so we can go in boiler rings and look at equipment we're not going up above uh ceilings we're not poking holes and walls um it's a it's a visual and non-destructive assessment of each of your
049facilities some things are easier to see than others on the left hand side here um well really this let me step back this slide um helps us understand helps the community understand how we rank buildings right so you've asked us to come in and um do a prioritize maintenance list well here's here's how we begin to do that work so on the left hand side com out of red light green light those are the conditions um and then you have categories on the right hand side so what are we reviewing um in Broad groups accessibility site exterior interior Safety and Security as well as systems building system so again NEP mechanic Electrical Plumbing you'll you'll hear those acronyms a lot from us um and then how do we assess the condition we need to make
050sure that someone in a brief snapshot who might not want to look at a big detailed maintenance list can understand what the current state of these buildings are so red um would be poor um right we can can ascertain what that means uh it it's got uh major immediate needs um components are at or nearly uh or nearing failure uh fair to core is um no major immediate needs U but components are likely past their expected service life uh so that's that's also called a level two and then fair is no major needs in the next 10 years components may be at or nearing um their expected service life and then good like that basically be like a new building right so we have the new building in in town the high school right it's
051new um right but it was built many many years ago so it still feels new but it was built many years ago um soly didn't see how that building uh ranks and and what public perception of it might be and how that aligns all right on the right hand side of this slide is a snapshot of that forever to's maintenance list I'll get my copy and hold it up for you later on in the presentation but just to go through it again we'll have um the syst systems you'll have a number for all the different items then it goes into an issue it goes into the proposed solution then it has a dollar value that's associated to it and it also has a level so the level is what gets us that prioritization and allows
052facilities team to be able to use this as really a living document um and check things off as they go I say a living document because maintenance just like in our own homes or on our cars um it it continues on right as soon as as you take a few things off there's the next to do thing uh kind of on there so as we go through time right it should be a living document level one is po uh that's 0 to 5 years that we want to identify those things for level two is fair to four 5 to 10 level three is fair uh 10 to 20 you might ask okay well how are you truly assessing these things right what are um what are your tools well we use industry standard Asm ashray
053or some other um uh industry standards um that our team works from uh they establish Building Systems again those MEP things their life expectancy now all the values up here these are not absolutes right so the um the the pping it doesn't bail in 15 years or it doesn't bail in 40 years the uh boiler doesn't fail in you're 35 exactly right a good example of this is a root we're not saying replace your roof in exactly the year that the warranty um or someone is saying the life expectancy might run out right you should patch it you should Patch It Again should patch it maybe another time let's make sure that we're getting the full life out of these things but if you don't plan for it in these kind of values then you
054won't have um the ability uh to go ahead and replace them when it is needed right if you just start saving when it has that first lead we're behind we're behind the ball when you have this many um buildings in your portfolio that can that can become problematic and click okay let me let me just make sure I'm on the right slide that's know you have to say it you have to say and clip works that's what you so um right I just kind of briefly went over um what step one is so step two um this is really the space and programming needs assess we like to call it educational space adequacy so in introduction what are we doing in this right we need to make sure that the buildings are set up to
055um be used for their core function to do that we need to make sure that the capacity is understood so how many kiddos can we fit in these buildings um what about though the educational space adequacy of them so are there existing spaces that are deficient that we should have um to best support our our students and our staff and then from a Visionary standpoint what would be required to accommodate those programs these might be things that are already happening um in in districts around you or perhaps even within the district here and then we offer this just as an example to that exact point so here we have um the the kind of overview snapshot of Douglas Elementary right three section school um current site it's on 6.4 Acres right it's it's um prel
056land locks right there originally built in 1960 did have a sizeable Edition in 2009 and serving EC and uh 4K through fifth grade so three section School building quite a few kiddos at that building um if we look at current versus best practice um for a three section now in our planning processes this would include a site that's about 14 acres um it would also include a building um that you can see is noticeable larger so from a site standpoint what are we talking about well we're talking about areas for play we're talking about separate parent and bus Loops so that everyone's getting to and from school in in the safest manner right and this is best practice right best just best practice this is like everywhere um and then when you look at sorry
057just quick question is that based on the uh the ever the students that that particular building is serving or is that b the average school this this would be based on um the number of students that serving okay yeah thank you for the question though I appreciate that someone else was probably thinking it as well um but why why would the building need to be bigger okay well it's kind of like the whole point of step two and what we're going at we're looking at right capacity and accuracy and then also the vision the building is bigger because there's additional spaces um right that have come online or that school districts um programs that school districts are needing to provide to their students in in terms of support that weren't around in 1960 um or
058that right might be difficult to fit on the site um but we want to make sure that the buildings um can operate and benefit staff and students in the most efficient and effective manner right so it might be a little not tracing all the way down to the front office to get some intervention or some additional support but having that that space more adjacent to them right thus having a few more of them or think about district office staff that might be coming in or someone coming into the building you might need some additional space for that so anyway that was too detailed but we'll get into it next slide it went um next we need to jump into how we calculate capacity so this is um keenly this is how the building is used
059today that's very important to understand how it's used today because buildings have been used differently over time and also the capacity that we go into um it's a mathematical equation um and it's not the code capacity right so when we share a maximum in a Target it's not that's not how many people can fit in your building it's that's what it's um good for for staff and students so that's calculated based on student gure ratio um the efficiency rates so we're more effici in an elementary school than we are in high school with um electives and choice uh and then also the number of learning spaces available so again if we're using a fullsize classroom for function that's not a for a classroom in an elementary school then that would be counted different if it
060were a for class hopefully that help turn it over to Melissa take us through all right well what we want so let's take what Devon was just talking about and let's actually have a peek at some um statistics and information for water toown so a couple things to point out at the very tippy top here yeah so at the very tippy top where it says District student occupants and boundaries just to be clear this chart is is not all enrollment so what's important for you to see because you might be noticing that down at the bottom where the totals are you might see that some of those numbers might look a little bit under particularly the te's enrollment number might not look like what you're expecting for the size of our district here in Watertown
061and the reason for that is because for the purposes of studying the brick and morar buildings we have used the students that attend the brick and War buildings so for instance your eCampus and and students who might not be full-time students in those buildings were not included in that count if that makes sense so you'll see that um something else it's a little bit unique as you um some of you I know have already seen this slide in one of our prior presentations the enrollment and the target capacity at your elementary schools is very very similar and Watertown as we know is very unique in the sense that the schools are not attendance-based school schools at the elementary level they are a lottery system based upon some different programs and and the choices that parents
062have and then the district trying to make sure that um you know enrollment is managed if you will amongst those sites to keep enrollment in line with what that capacity is you'll notice that um the therefore the enrollment patterns or maybe some changes across the district with where students are living might be a little bit Mass in looking at that first chart with the elementary but as we move on down when we look at the middle school and the high school um the the overall uh enrollment and in particular kind of what many many districts are facing right now in Wisconsin and well beyond is is declining enrollment because of declining birth rate and a variety of factors so you'll see that right now enrollment for instance at the middle school is significantly less than
063what its 10year high was um whereas for some of elementary schools you don't necessarily see such a such a difference there and so U that is that is something to keep in mind and and not all declining enrollment is we know it can present some challenges from a fysical standpoint but also May pres provide rather some opportunities in this context that we're talking about and so just if you are you know maybe you were on the educational um Services committee meeting and you didn't get a chance to see what was presented at fiscal management or vice versa the details slides from each of those presentations are relinked here for your convenience as a board member if you'd like to go in or any member of the public and that's particularly important because the fiscal management
064committee slide had each of those different categories you saw that Devon already listed with the facilities study side of things so for instance like your Safety and Security breakdown for each School Etc or your um mechanical engineering like all of that data for each school is broken out on those slides whereas this one we have streamlined the presentation and with that I will pass the the currency down thanks so Melissa and Devin have kind of set the framework for a lot of this and you've got seven schools in the district and then the district office so the next few slides I'm going to go through kind of quickly um pause and stop and ask me any questions if you'd like as we go I'm going to try to go quickly for for all of our
065sake there's more detail in the final report that's coming out and there's more detail in some of the previous presentations that we've had so Douglas um you can see here those colors that Devon was talking about the yellow the fair that's kind of the equivalent to your 100,000 mile car still working just fine maintenance will keep it going um good to fair is newer but fair to four is that maybe 200,000 mile car that still going but the maintenance costs are starting to get pretty high so before I go through each School some of the overarching comments for all of the schools is that the mechanical work that was done at most of the schools back in 2010 as Evan was kind of saying the high school is the is the new school the mechanical
066work that was done back in 2010 keep in mind that a lot of those mechanical systems that we saw on that life expectancy chart for about 30 years so a lot of the mechanical equipment that was once new is now about halfway or so through its life expectancy so a lot of the mechanical systems um I'm going to skip over all the schools because for the most part the mechanical systems are equal at all the schools Plumbing um all of the schools are all existing Plumbing piping so that's domestic water supply and that's underground sanitary drainage and that's above ground storm Drainage Systems it's all original piping LED lighting upgrades and automatic controls for all schools across the board are recommended um new Data Systems so a lot of the all of the buildings right
067now have cat 6 sorry they have Cat 5 not plenum rated so that basically means reping all of the data cabling at all of the schools would you recommend going to cat six or would you recommend using some sort of like Wireless um it it depends on what the end function is but generally we'll see cat 6 or cat 6A Plum rated cabling for General pulls and then f optic from rooms to M so PA systems Access Control Systems intrusion alarm systems and fire alarms they're all operational at all of the schools but they're ready for an upgrade and should there be a renovation at any one of those schools it would be difficult to find the components for those so therefore budgeting in advance for those systems U bathrooms generally um are are dated
068and there's accessible bathrooms at each school but not all bathrooms are accessible um and then kind of the the big one across the board at all schools is parking lots so the asphalt paving including the base under layment is is due for um for reconstruction so then getting in here at Douglas those are the grading systems that you see so accessibility is fair four uh the site conditions are also fair to four exterior spare interior so going back to those 2010 referendum work the interior finishes are good to fair at just about all of them um Safety and Security fair and the systems are are fair to P so some of the the key aspects at Douglas uh there's an exterior retaining wall that is failing and is due for reconstruction a little more minor
069but inside um as part of the accessibility and the Safety and Security the stero railings are not up the code and should be replaced um storm Water Management either gutters or snow guards for the roof there's there's water and snow dripping down on mechanical systems and the playground um and then the the main mechanical aspect that's still outstanding is the library air hand image of the site image of the floor plan and this is that capacity and enrollment study that describing fill please go next slide okay there it is um so Lebanon all of the same things that I said about all of the schools overall lebanon's unique aspects the library is not accessible so you have to go up steps to get to the library uh the exterior of the building um is due
070for a lot of Tuck pointing and Joint sealant work the electrical panel board throughout the school are due for Replacements the gyms air handling unit is due for replacement and the building is still on pneumatic controls instead of direct controls for BAS system site plan capacity and enrollment uh Lincoln so the art room is not accessible similar to Lebanon you have to go upstairs to get to it uh the library and the support spaces are in the basement um technically accessible to get down there but not accessible clearances once you get down there offices and heal room support spaces same thing um it's accessible to get into them but they're not accessible to maneuver around them to to being too tight um doors and Cabinetry throughout are in shape uh Port shape and do for
071replacement the corridors and public spaces are glaze block and plaster lockers which is super durable but also not conducive to any changes also here the the gym air handling unit in site plan rment and capacity shes um the rooftop units are due for replacement the electrical Main Service and distribution panels are due for replacement and there's some brick damage from some down spot work it appears the down spot work was completed but the brick damage plan capacity and then Webster so for accessibility there's there's a ramp from 2012 that was built that it's deteriorating really fast that should be addressed um the 1960s portion of this building is all demountable partitions um which reads they're not conducive to any kind of renovation work um they're also not good for sound transport doors in Cabinetry throughout
072this building are also due for replacement they're aged and original there's a chimney that is due for removal and then the electrical panel boards and the cafeteria airand for pass it so when we had a chance to take together um you know the the kind of calculation part that Nick was doing regarding educational space adequacy and looking at things um we also paired that with a process to talk very in depth already with many many of your staff that specifically included um this force and it's out moven and the chance to really talk in depth as well as some of the department chairs as we got to the middle in high school who maybe had super specific knowledge of specific programs and services to do a deep dive into curriculum what are we teaching now
073what are we trying how are we trying to approach this curriculum from an instructional standpoint in other words what are we trying to accomplish with the children in that space what did that look like what kind of space might that need what are some of the features of those spaces the same is true with Assessments in other words if we're trying to do an assessment does the SP is the space conducive to that or are we having to have children maybe sit sit in desks and rows I say for example when we're trying to assess them on we just heard like let's pretend like our champion gold medal cake baker right who just want something we can't assess that sitting at a desk or chair we need somebody to have a kitchen and have the
074supplies for that so getting into all of those pieces as well as intervention and extension what are the supplies resources materials we need for that do we have the space for those are we in a position then as a as a classroom is set up or these spaces we're talking about to how that material how about the kinds of spaces to sit and do that work or stand and do that work adults and students together and then last but not least what does that mean for professional development if we want to have these spaces or we want to have this program in place can we as adults are we trained and do we have the adequate spaces within our own District in order to provide that training so that was the backdrop to a great
075deal of conversation in each of our programs and services offered here in the district and that led to you're going to see again rolled up for this executive summary the elementary Slide the Middle School slide and the high school slide so just at the elementary level maybe something to kind of consider with this is I think overarching we really heard loud and clear that there are some specific means if I start in the bottom right corner rather support for the whole student so we have many spaces in many of our buildings as seven reference which you know are are being used for supporting maybe students with uh disabilities or varying um needs across many different learning spectrums however they're not necessarily made for those spaces and so the sound or the ability to support students
076fully in each of those spaces may not actually be ideal and and the same with the space it kind of goes back to what Devon said if you take a a room offline because you need a room for some other function than a a classroom with students directly a full classroom in it while you have to do that because that is what the lead says maybe to support uh students with disabilities or to do intervention in extent you don't actually need to take an entire classroom offline right so maybe a smaller space or recreating some of those spaces could be what is needed and actually best for the purpose of that space and provide those opportunities so when you stay support for the whole student you're actually going to see this echoed in the other
077two so I just want to spend a moment and explain that and what you're actually seeing here I know in this District we have a great deal of um the swings and things like that what you're actually seeing are you know we also have to be very sensitive to the the full spectrum of sensory needs that different individuals may have and benefit from and so one of the pieces that you're seeing in this picture is actually just differential lighting that can easily be created through LED lights where different um different colors can be chosen or needs based upon maybe what some children need so other spaces as we go around um you can see that a variety of small spaces if we go counterclockwise wise again a lot of this has to do with what
078we're trying to accomplish with um some of our small group work whether that is how we teach things like English language arts or things like reading what is it that we're trying to do it's not all whole group instruction so how do we have those right spaces to make sure that kids can focus when they're doing small group work or we as adults can work with them individually or directly in those settings and it's conducive to it maker in messy space for instance um you know it's noted that Lincoln our our stem School the elementary is also um you know among our oldest buildings in the district and a lot of stuff comes with doing stem um if you haven't had a chance to tour one of those classrooms you know it's great right but
079it's a lot of storage it's a lot of little kits of parts and that is all part of what makes stem impressive and important and very very intellectually challenging but at the same point in time we might be looking at some larger spaces which are more accommodating of both what the students need to function fully and maximize that programming as well as what the storage needs for a space like that looks like and then similarly in that vein collaboration space large group space so maybe having more than one class at the same time doing the same things or having those larger spaces again cafeteras and multi-purpose rooms and gyms can function in that way but often the Acoustics or other components of that actually make it very challenging to maximize what could be happening and
080last but not least as we come back to about six o'clock on the slide would be flexible Furniture so you can do a lot of things with changing out furniture with making it more flexible but you also are going to have to have you know to maximize what that investment is the space to use it so if we're using traditional classrooms that may be undersized or we have a lot of items that really should be stored someplace else we not might not get the full value of what flexible punishing can offer in that space so that is kind of a preview to some of the things that we're talking about um and with that we will continue on and learn more about our Middle School back to technal so um Middle School accessibility aspects um
081there's door clearances a lot of at a lot of the triangular shaped rooms that are not accessible um and there's some zones throughout the school that are not accessible such as the band um lower and upper levels you can't get to all of those levels if you were in a wheelchair they're they're separated by as well as the wrestling area there's kind of a a sunken lobby area um and and then the locker rooms um going to the exterior and the site um again there's some retaining walls around the exterior of the middle school that are are starting to fail um and then from a MEP standpoint it's the air handling units almost throughout there wasn't quite as much mechanical work done at the middle school back in 2010 as there was the elementary school
082to the air handling units and the pumps and then the electrical system almost throughout so the the main electrical service the switch gear and the electrical distribution panels are all P their life expectancies so I ask a question here um these items that you're listing are you um having a little trouble comparing this to the Chart you have here are these major would you consider these as major changes major uh items to update or not yes all right so the question I have then is so we have exterior here we have fair and it says no major needs in the next 10 years so you're saying that these would not need to be upgraded in the next 10 years so the way that the the colors work so the Middle School building itself is fair
083there there's a couple of things like the retaining wall that are are probably more of like an orange color um so that's the exterior once talking interior and the systems the systems are rated fair to for with the launch all right so then this you what you're saying is this is the collective for like exterior that there may be orange or red items within that will they be called out in those colors on the full report exactly all right thank you and I'm trying to give a couple of examples of each one of the categories to kind of set the you know what is the worst thing so the worst thing for the for the exterior is the retain W yeah and then now that I understand that this isn't effectively an average um I
084get that all right thank you yep and for the systems you know fair to four there's the the air handling units pumps in the electrical it's not red it's not failing it doesn't need urgent replacement but they are all all past their expected play um and then the big one for the the middle school is the pool um a major maintenance and upkeep cost plan and then as Melissa was saying before here you can start to see the more typical um declining enrollment line that we that we typically see in the schools you're back on in a second so um this is many of the same points that were made with the elementary schools so as Doug was mentioned triangular shaped um rooms classrooms and some other spaces within there are some limitations to you
085know some of the types of spaces and and maximizing those so many of these are very very similar I think one of the biggest ones that um is probably starts to look a little bit different here at the collabor or excuse me at the middle school level becomes what does that collaboration space look like and it can start to take maybe a little bit different form because middle school students are a little bit older and so while you still want to maintain your sight lines which becomes really really important you might achieve that through almost the imagery you see with that maker and Discovery Space there you're looking for more of those uh spaces where teachers can can have the same amount of supervision but they don't have to necessarily physically all be within a
086smaller space if you will because the children are old enough to handle them and with some of the programming that you're going to have at the middle school you'd want to have again that Discovery Space that kind of maker space or in other words just flexible space for some of the um Project Lead the Way or some of the kind of engineering and more Hands-On programming you guys are offering and desire to offer more of so so on to high school um generally exterior is in good shape but there are some minor things that are needed uh for maintenance and repair before they start to cause some major future costs so a couple examples um salt along the exterior of the building has deteriorated some of the castone bases on the walls if those aren't
087uh properly replaced within the next 5 to 10 years they could cause some significant costs to the entire exterior wall um same with the lentil flashing over some of the windows um right now the water is kind of instead of flashing out the way it's supposed to being redirected to the sides and it's causing some damage at the the the sides of a lot of window openings the jams um and then some roof and parapet and epis the the exterior plaster looking material um just basic maintenance to those things I would I would attribute a lot of these things to like sidings and siding and facia on your house starting to get to the end and if you don't do something soon and water starts getting into the walls it's going to cause a lot
088more damage whereas right now it's just an exterior material that's doing what it's supposed to do and just needs to be place for main um interior for the most part a lot of interior finishes are in really good condition there's just a lot of them so getting those on those long-term maintenance costs um air handling units Motors um good maintenance they'll last much longer than the life expectancy but they're all starting to approach their life expectancies um and then the exterior at the high school again it's in fair condition but there's a lot of asphalt parking lots and tracks so getting those major costs on those long right plan and enrolment and capacities and then this is very similar to a lot of the um conversation we've had kind of with the themes we experience
089from the elementary and middle school I think um one of the other pieces that you know when we talk about looking it how do these spaces all come together and function together some other pieces that we've heard and seen is you know when we look at that second level at the high school there are some really great opportunities there with the way the libraries positioned but also having a look at for instance you know the guidance Department kind of being up and on its own like is that a spot where maybe some things could be reconsidered and Stu that could be brought a little bit more into the fold in terms of a vibrant place where students could go and even the logistics within that space are a little bit tricky for some of the
090points we've already made um and then you know certainly last but not least is really just taking a look at the the programming that we have and that we are trying to continue to make sure is available for our students because there are some capacity issues with some of our most popular programming so when we look at the logistics of maybe where some of our students with disabilities and some of those programs are related to even where bathrooms are located the time it takes for students to get from point A to point B out of some of their elected classes you know some of that is the kind of thing that we're thinking about when we talk about educational space adequacy and so we'll be talking with or providing more of that detail this full
091report about maybe some some things to consider as uh district office so um all of the rooftop units and the controls in this building are are are just about due for replacement and the same electrical Mains and service panel um the site the parking lot is is more urgent that's one of the ones that's ranked as poor and in need of um almost immediate replacement um accessibility so there's maneuver ability but the um the the detail for the accessibility requirements around sinks is lacking accessibility and then just exterior maintenance so some damage to the front um wood faes and masonry CPL s and what to expect great thanks a lot Doug that's a lot of information everybody thanks for staying with us um one thing I want to mention on um what D just shared
092is you know what you just heard and what we heard at the committee level it it's it's not unique to Watertown okay you guys are not in this alone this is all over our state this is all over the country the reason that there are there is mechanical equipment um that's still performing up to or Beyond its useful land that's a good thing you're getting every dollar out of that piece of equipment that was paid for however many decades ago the testing it to the facilities team um so what to expect from a report this is an example this is a three building District I have a feeling we're going to need two volumes for our report because we really like to find it and have it available um this is I know I'm sorry
093you can't see it but it's a prop right um this is the prioritize maintenance list this is actually probably that threefold um that was in the beginning of the presentation again we've got um category Number issue proposed solution um and then priority right the prioritize maintenance list when are we going to need to address this one two or three and then what is the cost associated with it as well so that takes us to where we've been tonight and then we want to begin to take a little bit of a look forward so step one and two right that was existing state of the schools is kind of where we're doing a whole bunch of backs finding we're learning about the community here step three is we're moving into visioning that's where we take that
094existing Baseline and we're able to utilize it and move forward key to this step though and like I mentioned early on when we're looking at that schedule that schedule can change based on the amount of community engagement that we want to have here in Watertown right so we had it in steps one and two but that was mostly around the district leadership team as well as our staff um intently with the School principles but what does it look like as we begin to shape and look forward at our schools so I get to be guest speaker on the on the presentation tonight this is my slide um and it really talks about concept development as a board uh what's what's your focal point are we going to be focused on efficiencies um do you want
095to just tackle deferred maintenance or both are we going to be really looking at our educational programming and do some kind of conf reconfiguration of the district that's where we're going to need your help because without some direction the team can't propose solutions they can propose Solutions in all those areas though for us so what what is it that we want to get out of the facility study do we want a 10-year plan is there a referendum ask or is there part of it that's going to be referendum maybe and part of it that's going to be um just a 10-e plan that we're going to take the money that we have um and and start applying it to that um and then you you're going to have to ask you know who do we
096want at the table for that right so I'm GNA ask Devon to go over kind of who how they typically do this next step with you but I want you to know our timeline and deadline uh for all of this is October uh 2024 right and so it is almost June and we have to get moving on step three because after step three is definitely step four and then possibly possibly step five and step five comes if there's referendum planning in the discussion point right and we've left those open in our RFP to talk about uh as we move forward but we do need a little bit of input I'm not asking for the input tonight we are going to need to schedule a meeting and that probably needs to be a meeting of the
097whole just to have an hourd long discussion about where do we want to go with this right so that we're all on the same page and we know what it is moving forward of what we want with the facilities plan and where where we want the final product to be so with that um Devon will you go over what you typically do yeah with customers into the shaping Point absolutely um well every district is unique so I apologize but the typical is right kind of atypical almost because it has to be suited uh to your community right um with any project like this with any long range uh facility plan right we're going to we're going to end up seeing maintenance dollars and we're looking you know upwards of 20 years those are going to
098be healthy dollars um it some some districts do move forward with just um tackling the prioritized maintenance list um but many have to go and seek support from their community Through the uh a capital referendum um if that is the case then we want to make sure that there's a lot of uh Community Support so here on the slide and again no answers but uh um there's three different options each of them if it does go to a potential Capital referendum it would empower the community right in the in The Ballot Box but before you even get there it would Empower yourselves if you needed to go to a resolution for that referendum as we continue to back up you'll see a theme on this and and on the next slide I promise as we
099back up a little bit more to really where we are right now there's there's these three options District Le Community Le or a hybrid right so who are your leaders here at the table whether it's board whether it's District administration right what are their core responsibilities and their where's their core training in right so I'm here as an architect and also I specializing in K12 schools and doing this very thing um so who should be making the decisions to lead the community you know what's best for our kiddos and and for that Community right um so should uh so again um so District Le that could be um School Board in the district with the the leadership team uh generate options and review them multiple times providing a final plan for the community for information
100right so that would be largely The District administration possibly with some some school boards on members on that committee um or sharing back out to the board and getting some consensus building and then you would inform the community the other end of that spectrum is community Leed creating a facility advisory committee or a community impact committee you can follow a lot of different things um to review uh steps one and two of a report and we'll work with them work with them to create a plan um and they would recommend that to the board you can see the timeline on that then there's kind of a hybrid right where we marry the two together um and and communities are are I guess beginning to uh kind of maybe navigate toward this if they have the
101timeline for it because you want to make sure that going through a plan right you have experts here at the table you might want to get a pulse of what your community is feeling along that path so that hybrid approach can be can be four to six months um and uh those are those are three different options that you can go with but again it should be right for water toing it should include the right number of stakeholders that you would expect and along with that you know you might be thinking to your well how would we even think about these three different variations on a theme that we've just heard about you know if I'm trying to think about this before I get to my get to that Committee of the whole meeting that
102was just brought up by Jared so some other guide posts and things that you as board members may wish to consider in this so we find that the most successful long range plans so again we're talking about a long range plan even districts that go to a referendum whether that's in a year two years whenever that time frame might be or choose to use District dollars ultimately we're here trying to help you create a long range plan and then we can help you figure out phasing of that plan and to Jared's Point sometimes that looks like District dollars in the first round in the first phase or some you know combination or it's a referendum followed by District dollars or you can guess all the variations that could be so again when we say on
103that prior Slide the plan we're talking long range of plan and so things that we found are most successful to have in place from the district whichever of those three variations you would pick would to have and we know you're already getting off the ground with your District strategic planning but to make sure that whatever the final long range plan is it is hand inand with what your strategic plan is and same is true with the demographic study and I know that the district is is already working on that and so making sure that there's data you know solid plans are always rooted in Collective consensus around Vision Values and data and so these are some of those pieces that would help to guide um and ease the direction for long planning it also would
104take into account any non-negotiables or parameters so as a school board or a district you might be making decisions like Jared intimated around like what should grade level alignment in our school district look like moving forward um what should elementary school programming look like you know right now it's not an attendance-based system is that something that you know the district wishes to continue is it something that is negotiable is it something that is non-negotiable um you know just the future of certain buildings are there buildings the district would consider just being so expensive to maintain or repair that perhaps that's that's something you want to take off the table or eliminate and then the same is true with School boundaries so are there changes to that that the district is entertaining for any reason why
105would those change and so just letting who however the variation is like kind of setting those post so that there's Freedom within those but those are understood so that the time is maximized with whichever of those variations you would plan for and then again a timeline so if the board's you know we've talked about October being important we can go more into detail on why that might be as as meetings continue here but you know it's really looking at what is the time we have in the near term maybe to maximize and and get the best plan and then also looking longer ter at what that time line is so um with that I think um is there anything else Jared or bu or Devon you wanted to add if we ask your questions no
106other than we need to set a time and date for like I said a short one hour meeting just to make sure we're on the same page as to what we want to get out of the facility and what direction we want to take the data in and what kind of action steps we want to move towards Craig is it custom um or even practice at all of um school boards coming up with like plan a b and c and brainstorming that what if this is what we're bced with what if this is absolutely the time to do that okay right absolutely right and that might be you know kind of an example uh back here where there was a hybrid option yeah that's maybe a great example of where a school board might go
107ahead and do that and then you want to maybe get feedback from the community about a and C or you're planning for you know contingencies right like what if this happens in the next banal budget or what if this you know I mean we understand it's bigger than that but that's a great way to kind of think about how could different parts of this look if you're also looking at budgets right you can also get Frozen in that because there's always the next the next the next well what are we doing are we just waiting for it or what's what is the vision right for and part of the reason for the question it sounds like Community involvement is is is suggested along the way so that the community is um kind of embracing or
108um prepared for the possibility of um one of these scenarios that would likely work out hopefully okay thank you other questions right I will work with Jared to get the meeting scheduled for everyone uh do we have a timeline when we will get the full report uh we um Kevin we need to coordinate a couple things so that we can finalize the uh levels um and then we'll be able to share it as soon as that's okay good thank you for everything tonight will in touch yes it needs to come back this way and I will fail mly with it again you can stay and make fun of me if you want do you know how soon you're I want to make sure that we have the report in our hands at least a couple
109of days if not more I don't want to stay that meeting with that report just you know we need some time with it yeah so that's why I said we're not position to make that decision I'll make sure everyone time to read through it before we have a yeah all right next item on our agenda is the pupil non-discrimination report well I must say that my let's see 53 page document um I I'll briefly go through just some high leverage things um Tyler if you want to open it up and just go to page three we're going to focus three four and five for this evening the whole report is there for the board to view again in this um fiveyear self- evaluation it is taking a look from 2018 to 20 um spring of
1102023 okay and we really needed to take a look at those different Schoolboard policies and administrative procedures enrollment Trends methods practices curriculum and materials used in instruction counseling and pupil assessment and testing Trends and patterns of disciplinary AC including suspensions expulsions and handling of P harassment participation Trends and patterns and School District support of athletic extracurricular and recreational activities Trends and patterns in awarding scholarships and different forms of recognition School District efforts to achieve equality and educational opportunity of non-discrimination and School District technology including electronic communications by School staff out to our family so I must just say an enormous heartfelt thank you full of gratitude for the people and the teams the parents the students the staff that worked on this it was a labor of love by all members Chris Malloy is here
111thank you Chris for your labor of love um and it is all encompassing in the different areas within the district and so you'll see throughout the report um a lot of information a lot of data and is specific to what the state asked us to evaluate um so if you go to the next page there Tyler when it comes into our students um we've seen a lot of students and families community members participating in our strategic planning discussions um and these wonderful people were able to meet with me um as teams going through all of the data they were the ones that provided the feedback they are the ones that provided those celebrations those areas of success and those opportunities and we do pretty deep into not only our practices but what does this really
112look like sound like and feel like for students I will tell you if you ever want to know what's really going on in a building you bring a whole bunch of kids together with some questions and some snacks and you just let them talk and it was the best thre hour afternoon Monday um and I I cannot thank them enough so that was wonderful uh next page please Tyler when we go on to page number five here are the committee uh findings I ask them to come up with three successes and three opportunities for improvement those successes are that we have a fantastically robust ACP program including opportunities for youth apprenticeship Career and Technical education Pathways and career certifications at the secondary level preparing all participating students for Success After High School and that starts
113earlier than high school we are talking about different jobs and careers and opportunities in an elementary building um and so that is such a fantastic program and I know that we can be um even more robust in the future and they're looking to do that students in the water home Unified School District are afforded many opportunities to participate in those activities and rigorous academics uh we do seek to provide high quality instruction to with unique opportunities fited into different students needs inclusivity is present at all levels um within the district and this is one point of Pride that every group was adamant on they believe in that inclusivity they believe in um celebrating the diversity of all of our populations of kids and moving even further down that the students had Pro provided so many
114different opportunities and ideas of how they wanted that to be represented in our buildings um and again it's something that we're seeing along the lines of our strategic plan when we're talking with our families and our community members and our students as well there are some opportunities for growth here a review of the existing board education policies would ensure the effective governance of the Watertown Unified School District and would lend support to to the district's Mission V Vision priorities and values we are currently partnering with Neola to review current Board of Education policies in an effort to ensure that alignment with best practice and non-discrimination law and governance the next one is um considering crafting procedures and guidelines on how student discipline and discipline reports are to be addressed there are inconsistencies within our Skyward
115system there are also inconsistencies with our handbooks our handbooks are not always aligned with our board policies which then causes some disruption to um how are we really navigating every single day and how do we do business right one uh policy may say one thing handbook says another thing so we really need to work on aligning those great opportunity because we're working on our policies right now and then the last one should be tracking data specific to its Charter Schools eCampus and Endeavor um the data related to these two Charter Schools is a Time housed with the data of whs is not a standalone sometimes which is very difficult to navigate we also um during some of our just rounding sessions had talked to people from eCampus and they had stated that they would like
116data they would like to be able to know how they're being effective or ineffective with student populations and so we need to really take a look at that specifically and place them in their other areas did you have anything else to say about the data related to those two Charter Schools no it's just we just the way it's helded right now we can't pull it correctly and we're working on it correct correct we um really strive to be as friendly as possible with our language for our families and our parents so that anybody who would take a look at this um would be able to read it and understand and so that's why even when it went into star data what is it what does it mean how do you use it um how are
117your students assessed so we wanted to make sure that that was very clear to everyone I decided to color code a few things so that you could see where I like horizontal and vertical bleeds in data so you can see where a vertical bleed is and where a horizontal bleed is horizontal means that there is an area of growth um in that particular field a vertical bleed means maybe we're having a tough year that year and why let's take a look at some root cause analysis put together some action plans and then let's um do better the following year so there is some of that data for you but otherwise very comprehensive it came through a lens of um an objective lens um that is my role in this as well and uh we will
118end up posting it onto our um website and it will remain there now are there if there's changes that need to be made or updates we can Craig you were talking about doing this you know on more ongoing basis we can absolutely do that and I think that coming into next year one of the things that Jenny um I had suggested was that we do um a presentation on our um crdc our civil rights data collection report each year we have to do that and next year is another year that we have to put together that information and there will be a lot of discipline information bullying harassment it's a variety of information that we have to do Collective St questions Tina um I have three um how often is this done every five years
119every five years okay that's what I thought thank you for the clarifying that um number two is this or like how is this information or is it shared with the strategic planning team yeah everybody in everybody in the district will have access to this and yes okay like with the consultant that's working yes I actually shared it with okay okay okay all right great and then um third is um I'm not sure like when I'm looking at opportunities and I'm just kind of thinking about um you know like what we do with this information because like you said everybody works so hard on it um and bringing it all together and I think that there's a lot of different things you know that we can learn from this and you know tells us tells us
120a lot of things um I guess something that I'm that I'm thinking about that we may have updated information on um but when I take a look as far as the opportunities um in number two yes um now three years ago I I think it was um when I when I started on the board I was in the educational um Services committee and um I remember that being brought up at one of the meetings and so it just kind of lends me to question is there like a long-term plan that's followed for it or is it more of a wish list or and and I'm just I'm totally putting you on the spot so I already have the okay so um when we met as a Cabinet um and we took a look at what
121we really needed to do with some of our discipline practices some of our data surrounding that we need to be more um collaborative with how we are reporting our practices how we are reporting our student um disciplinary practices and behavior reports however we also need to be very proactive so that we don't get to that point so Jared graciously volunteered me um because it does fall under it does fall under my um my umbrella uh to work with uh the administration and to work with the staff to make sure that we are calibrating everything we are doing from Early Childhood all the way up through 12th grade if um let's say Bobby um does something at school a and let's say Bobby does something at school B it should be reported the same and it
122really should be um calibrated to be dealt with the same again really putting a focus on proactive though how are we creating a culture and a CL where all of our students feel that they belong there because what we know is when students feel they belong somewhere they're less likely to um act in a way that would be um seen as a disciplinary issue and so there's a lot of work that needs to be done Tina and we are all in agreement that there's a lot of work that needs to be done and especially when um you know I know that you had we there was a social media post I think on Friday um from a a parent and you had responded to that about the appropriate ways to you know contact the ESC
123and and and do and do whatnot I don't want to get to that point where families are frustrated and families are um seeking you know what do I do where do I go there should be very clear guidance for that but we should never get to that point how do we create a system and a culture where we don't get to that point so that's a lot of work and it's going to be more than one summer and it's going to be ongoing collaboration and calibration to get there okay so it's it's and I know you you weren't here you know years ago um but it was kind of this exact same conversation so it sounds like there's maybe more of a solid plan this time that there will be I think they did a
124lot of work you guys did a lot of work with doing that in the past and I think it's something that should be Revisited often so that it is on the Forefront of everyone's mind and as things transition and people transition and staff transition and systems for reporting it are different and they're confusing we to make it as simple as possible so that all of those other external pieces of well how do we put this in a system it's not even a question let's just get back to what the kids need what were you gonna say Chris yeah some of it is even like within Skyward like there's some of them that have changed what it's called and or there's two that now sound parallel to me so to make sure that we all decide
125what's bullying versus what's harassment I mean they're words that to many of us sound the same so to make sure that we all have clear because some of them didn't exist exist four years ago there's actually empty boxes in one of the graphs where I was like trying to figure out what's going on like can't I pull this oh it didn't exists so extra things were asked by the state the ne codes were added into Skyward and did we redefine them and then we hired a new principal and did we redefin them to them or were you just expecting them to know what they meant so there just things like that that we're noticing have been issues where it was clarified and then things changed and people changed and now we need to re clarify
126it and probably an ongoing forever process system y it's just about building those system making along with what Tina said there as we build out those processes are we building out the documentation so that we don't have a gap when someone leaves yeah we are definitely working at that not only within Skyward but within our data practices um and within our programmatic practices as you guys know we've talked about it many many times with the board you know restorative practices you know and and what that looks like the upper levels you know and um you know looking at um our other stuff with the responsive classroom at the elementary levels and what that looks like I me we're doing a lot of work in the area we just need to keep building on that work
127um and making sure that we continue to as we evolve have that piece move forward um but especially around the data pieces um and getting solid more solid on what uh you know an assault is or or whatever you want to call the infraction and that that Rings true to every building right uh and and so we're trying to get behind that so that our data means something uh and that it's reliable I can't say that so I can't say that all the data is reliable right now and that's a really good point especially around the discipline U because it varies the calibration isn't there at the system um they've tried but again um it is that consistent upkeep of it and let me clarify it's reliable to the building and the people who put
128it in not as it right but not as we try to coordinate what that means from building to building and and moving forward through the system that's the hard part to follow Trends with yeah um yeah but it's very meaningful within the building I mean it's very centralized to that building and how they've developed it how they work with both Fe in that building and it seems to be working for for that building we just need a system that incorporates our whole district and I'm asked this and I'm sure that I know the answer this already but we're using this as an input for the for the Strategic plan good all right other questions Craig um I I guess my my concern with hope sincere hope is that we can get get there a little
129bit sooner when it comes to um some of the Data Tracking regarding um you the thisp point uh simply because uh it's I know it's been a topic of discussion among the board of what is the most appropriate way to to approach some of these uh some of these things what is the most appropriate tool how are we supposed to determine that um and I guess the best way would be some information some supportive information about that data regarding whether or not ebis works better in the classroom or um the responsive classroom uh especially for elementary um aside from maybe we bring back love and logic type of discussions you know aside from maybe the restorative classroom uh I guess I'm we we're several years into restorative classroom and that discussion seems to be coming
130up well is this really working for us and that one not one system works for everybody all the time right so when I was doing work for CA one and I was speaking on um PBIS but I also am certified in responsive classroom I was blending pdis and responsive classroom together because PBIS didn't always work on its own and responsive classroom didn't always work on its own but elements of both worked for the majority right and you still had kiddos that would struggle just like in acad mics they would still struggle and then you do your say groups and your different interventions to really meet their needs which is what Panorama is providing us some data with and what they're doing um at the building level with different groups um which is always really important
131but it's keeping that data at the Forefront and then meeting the needs of students the proactive piece is so very important great just as you has as you had mentioned and you know um but again as a district as an umbrella we have to make sure that when we're reporting out on Behavior a in one building we're reporting out on the same behavior the same way so that we can comprehensively say okay here is where the really greatest area of need is how are we going to then craft an action plan and then um do better so thank you for your thoughts on behavior is there anything else in the document or or things that it touched upon because it's definitely wider than that topic that you have questions about s Sarah and Johnny maybe
132I know we've been talking about the curriculum review cycle is that something we're going to have more discussion because this obviously there's I think questions Le I have questions but I don't think we want to dig into it now I as a draft and I know that I'm I'm either June or July at I know coming I knew you were working on it and then can I just say one exra thing and this is very minute but I think especially when all the students start reading this when it's on the website oh no there are Athletics missing on the high school oh my gosh that's so interesting Lori because I had everybody tell me which Athletics and and the principles put them all in and the students were looking which one is let me get
133down there I'm pretty I know I'm pretty sure gymnastics and I think baseball if I remember I'm going off of what I looked at you were right and I don't know so I don't know that might have just been just have them all double check one more time you don't want anybody to goes live got it thank you anything else thank for that catch well gymastics is kind of my thing I just want to say a quick thank you for the data for the overview through all the work and efforts going into this um I read every single page looking through so excited I'm hoping that we have some discussion of this various topics in ad services with data as the Forefront um so not getting into specifics in any way shape or form here
134but oh this you know granted this is old information but then bring in some of the newer stuff and that then becomes um where this isn't something we see for the first time Y in five years but oh we talked about this you know and it it's in the forefronts of our minds as opposed to B but thank you for your work I know it's the first time through and a heavy learn from all of you so thank you for that you're welcome other questions all right we will move on to our next item of the Strategic discussion Administration rounding update so uh We've shared a document with you um I've shared with you that um it was very important for uh us as an administrative team to really continue in um improving communication at
135least going out and and doing some listening sessions throughout the year um we had another um listening session um that we we were able to add to this um the last updates that were kind of put out there were u in February when we talked about some of the things that we had heard earlier in the year and some of the um things that we've done as an administrative team around those uh and so you can look at those updates there but then um also where it says update from spring rounding very on the very far right of the document um uh in it I don't know if you're got it open or um or getting there but on the very far right of the document it talks about things we heard um this spring
136and I'll I'll go through those themes with you um on the first page um we talked about substitutes um and substitutes is a continued concern um you you can see in February we increase substitute pay we increased pay rate for substitute teachers um and by implementing a also a bonus program for per professionals um we also uh worked at increasing the rate of pay for our retirees or coming back um and and did a lot of work on that area um and uh we have 10 new Subs that we were able to add to the list um since that time and it's helped but it's not been the answer to our our needs we still have teachers who are frequently covering for one another uh in the classroom um as well as Administration and other
137people so uh I just want to share that that is something that we're going to continue to work at um but it's still a loud uh voice coming from uh our teaching community and and the rest of our staff if you uh go down uh lower um the the pillar of all in team or character education um still is uh Still Remains um updates from the spring rounding were some concerns about consistency dealing with uh student behaviors um concerns about enough support uh from student services area uh E camp has shared a concern about data on Effectiveness especially uh when attendance is an issue or concern what they mean by Effectiveness is uh the effectiveness of EC campus's team um for looking at student growth um when they're having such a um a hard time
138with um treny um they they feel that it's large enough um to affect their data side uh their data set for their size um and eCampus wanting to be included more uh in districtwide types of events right and so we're going to work hard at uh trying to include them more in those kinds of things um some current celebrations we heard uh were that Middle School behaviors are improving um that was loudly heard from the staff that they feel like this year um the types of behaviors are are fewer uh excuse me are are lesson severity and um are fewer and they contribute that to a lot of the work that they've been doing in the past few years uh over restorative practices um and the circles within the restorative practice but also um a
139tighter focus on the um instructional strategy and the instructional engagement that's happening in the classroom feel like have some some support uh for some of the discussion points that they put out there uh eCampus shared that they felt supported with PD and that that they could join the district if and and when needed uh and so that was some good feedback that we heard from them uh 2023 24 Action items um we are are looking at um moving into next year about looking into uh Co teaching the co- plan more uh we definitely have um a systemwide input of non-violent Crisis Intervention training that's the N nvci um we we really have to dig deep into that um we have um staff wondering um you know what will happen if they put hands on kids
140and what that looks like and and if they do put hands on kids and it happens in a way that isn't um you know how we were trained in nonviolent crisis because the situation became um a safety situation um I've been the first person to say that if there's a child who's running across uh the the sidewalk and aiming towards the street chasing a ball right nonviolent Crisis Intervention goes out the window tackle them and if you broke a tooth I'm going to hold a shield up and protect you right I mean that student safety is first right not that we're aiming to hurt kids like I don't want somebody to try to aim to hurt a kid but if it happens in the pursuit of safety for that child uh we will definitely as
141a district help support them but we do want to do it in a non-violent Crisis Intervention trained way right and we um need to make sure that we have those conventions districtwide many of our regular Ed staff has not been trained and we feel the need to um start doing that more often um with our crisis teams um and our regular education teachers uh we've heard about important uh dates document um you might hear about that coming around uh teachers ask for a clear plan for professional development and uh by the end of the month they'll get one for every date for next year scheduled on it um starting with uh our our welcome back times um and it'll have plans for a prayer of professionals everyone that's the first time that the district has
142seen that kind of planning um in detail for I don't know how many years because it's well before I was here um but they were asking for and looking for that um and that's something that our administrative team has worked hard on we're going to be putting together um we heard about adding uh par trainings for next year and the admin team um changed our prep professionals uh letters of intent uh for rehire to add four more dates of employment to their schedule for next year all for training purposes um we heard about um a vision and wanting to understand what the vision is and where are we going and what's coming from the board and the administration because they feel like there's a lack of vision uh we are definitely working on that through
143the strategic planning process that we are doing together as a team with the Donovan group um with the board and administration working together to provide a vision and next year we hope to have that uh for the start of the school year for them so that they don't have to ask where are we going they'll know um and then um we make we're making sure that um we are aiming towards more administrative mentoring okay we we know that that um a as a group we all could use more professional development as Administration um and that um strengthening one another in the administrative practices will lead to Stronger buildings uh so we're going to lean into that for uh 2024 and Beyond and then um the other thing that we heard about is Support Services you
144heard that earlier um we need to review our supporting services and align them better um to the buildings that they are needed in and most effective and then also um align student and teacher needs uh with the appropriate um places so those are a lot of the things that we heard and some of the things that we'll be working on in the next year um if you have any other questions you know please feel free to send them to me but I just wanted to let you know from an administrative standpoint what we've heard and so of the things that we're going to work on based on what we heard questions on the report as far as Subs are concerned have there been any Improvement supporting Subs disciplinary wise so um one of the things
145that we need to really start implementing more is uh deeper training for our substitutes when they come on board um we got a lot of substitutes now that have no background in education and we need to really focus on that then we don't have a plan like that I can share with you today here's what we're going to do but it's something that we know we have to work on okay other questions Tina do we have information as far as like how many people have so kind of looking at it from like the HR committee standpoint um and taking a look you know I know like we' kind of looked at it as far as like oh okay you know like employee satisfaction you know we've talked about you know rounding of you know perhaps
146being a piece of that or however it all came together um so do we have like like numbers of like people who have participated in each of them um and things like that as far as like as a whole is it you know going up or in those kinds of things we didn't take hard data on how many people came to us I I'm sure each of us can go back to our personal notes and and um do that uh data collection but um we haven't taken that data I'm mostly concerned about from an administrative standpoint being available and listening to those who want to come in and share there's also people who done it that via email said hey uh when I when I came uh so and so wasn't available can I set
147up a meeting with them and we each had some of those people do that um you know I I didn't set it up really to say I want to keep statistics on this I assume that as we keep keep going the more that we offer these listening sessions the more they see is getting done the more that it will gain the popularity and people will share their voice we do we have um repeat attendees or are we getting U getting a broader pool every time we do this I I would say both we have repeaters um and we have had new people and some people we had didn't come back you know um it's it's it's been a very kind of different group each time we've done our rounding great um just to follow up
148with the with's comment can we expect um like a rough plan when it comes to sub sometime in July so that we can um have something in place for the next school year you know we'll have to have a discussion about that at central office as we you know fill that in I don't know where the work's going to happen I do know that the work is necessary and I I don't have an answer for that right now um but but it sounds like staff is looking for answerers I'm just I'm just trying to see if we can try to come up with a time that would be appropriate that they can have some answers is that something that need to go to the HR commune you want to discuss it there is that probably
149the right place for it I mean if if the board wants to take the direction on this and and um lead that I'm I'm okay with that um if you're asking us to you know be responsive think about it and give you feedback I can do that as well so you just tell me what you prefer I guess my question is is that really a board directive or is that something that we've hired our superintendent and his team to do and then to bring back ideas to whatever subcommittee my question is more along the line of do we want to have that as a discussion with the HR committee first um to and then because that's probably the place we would have it and then bring it back to the full board rather then just
150bring it to the full board and then KCK it back to the administration so you're saying Administration to HR to full board yeah just to Hash it out because if we you know we come up to the full board and we say hey look we don't like this we kick it back to Margaret you know we could have that and she could get a sense of what the full board's going to be looking at at the Comm just asking just to share with you um again the two things one this was in administrative uh you know uh started process directed process we've shared with you uh we had the first listening session in the October area we shared with you things we implemented by February right um and so we're at the the next stage
151where we're hearing even some more this spring I'm sure that sometime this summer and I don't know when because we haven't had the the point of discussion right that's why I said I couldn't tell you but I'm sure that um following up on our process that we wanted to put in place so that we could be resp responsive we're going to be responsive I already showed you that we did that um if you want more input on it you you know come along if we need your help we definitely will ask and we have asked in some of these areas when it came to pay on substitutes and everything else I went through the HR committee took its Paces you know this is definitely a team but you you direct me on how you want
152us to move forward I'm just telling you how I'm going to move forward I'm going to move forward by continuing to have sessions continuing toen listen and share with you why here this isn't something that just Administration has to have you if I felt that way you it wouldn't even come this far to you right um I'm including you because you are our work Partners I want you to be aware of all the work that we're doing and definitely what the staff is saying so that um there is some accountability part of the part of the concern is that you know maybe maybe step is going to be making some decisions based you know possibly even the summer based on what do they come back um the sooner we can try to give them um
153some some support or or some reassurances that we're addressing the the um the sub isue that the better I think thank you Sam yeah I was just going to ask what are the current options that say a sub coming in would have to deal with uh issues in the classroom I mean I know that when I was there we used to have something and I think that subs and teachers had this option at the middle school to do blue slips if you were uh acting in a way that was not conducive to a healthy learning environment they could give you this slip and it would have negative ramifications on certain advantages that you had at school is that something that they still do so um first of all I going to say that's a very
154good question because your question gets at a bigger heart of you know what do the subs have available to them right how how do they handle this point yeah and so it does sound like that this is a larger discussion around subs and discipline one that I certainly haven't been prepared to come talk to you about the ins and outs of tonight um but if that's something that the C the board feels like it's raising now to the level of board administrative interactions um let me know like that's why that's why I'm here I mean if we want to put this somewhere put it in the committee right let me know what you want and we can do that otherwise I will come back to you and say here's what we did I think it
155sounds like it would be appropriate to review it at you know committee maybe it's you know it's something we can whatever month or however you know it ends up as far as um you know when you come up with the okay this is what we're going to do for a plan it can be a share out at HR we can ask our questions and things like that very either through um you know our meeting minutes or whatever it might be then we can kind of maybe do that as a share at the board I think you know um substitute hire and professional development and resources for substitutes is really a good place for HR and we can we can definitely put that have you and Margaret talk about when within your calendar that would work
156Margaret we share with the central office and don't mess with C which calendar are you talking about the HR calendar don't M with team as no I she she said it would be a good place just tell me when and then we'll align resources to help with that discussion um just real realize that um you know right now June is a really heavy busy month we've added facilities planning and strategic planning along to budget development hiring the other regular things that are going on I'm not saying that because I you know we're not prepared for the work or or want to discuss that but I just want you to know um you guys know we all have many many things on our plate right now um thank you yeah I have one final brief comment
157on the whole sub issue it's not something you need to water tone it's not something that's going to be fixed in a month in a year um there are districts that have been hitting this for the last 20 years and you try one or two things this year and one or two things the next year what may work for one District may not work for another District so we just have to kind of keep that in mind that there's going to be some trial and error there's going to be some outof the Box thinking so I look forward to the conversations that stem around but I also know it's not going to be a one and done I'll just say that I know this has been a pain Point I've heard this from staff several
158different times with this so I appreciate and taking this in you know the administration and working forward for this appreciate that all right anything else on the rounding update okay next item up are the reports we're starting with the superintendent report oh I'll try to be patient with it you talk to it I might I and no um so uh these are um some students iot Webster ex me um and they were um working with our our um city uh I'm going to get I lost the department name again refu and um sanitation public works there public works on um watching how uh they go about their duties uh picking up Recycling and and trash so just thought it was a cute picture um youth uh apprenticeships um some added information if you weren't at
159the youth apprenticeship meeting uh we got final numbers in um and I I want to thank uh our team Sarah tarpy for putting together the information for this slide uh the CTE team was able to register 114 youth um by March 30th that equates to $45,988 th000 students right compared to our 11 100 approximately students they only enrolled 38 youth apprenticeships that's a testament too again our businesses who hire these individuals our CTE program who gets them placed and then the continuing work upon them as well as our educational system ourselves the tech college and universities for those core um skills that they learn while on the apprenticeship so um you can see that that is very valued here in the school distri and I'm very impressed by that um more information can be found
160at the ya student participation dashboard it's link there in slide um a celebration on April 30th a number of us uh business and education Partners met at the high school um we had a welcome we talked about our why for the day and the time together our why was centered around um the city's by line which is opport Unity runs through it we talked about some of that CTE information that we had there uh you can see Senator jagler was there the mayor um as well as Mason Becker from the city over there Mason Becker is uh the uh development uh coordinator for uh the the city um and a bunch of people from all different sectors we had egg sectors are manufacturing um mechanics from a garage you name it where were in attendance
161we had um I don't know what the exact count was do you remember Melissa 25 25 different people uh that showed up um we had a good discussion around Career and Technical education we went through the numbers on the slides that I just talked to you about we talked about points of pride in the program and the different offered Pathways that we had I went through our financial forecast with them I talked to them about district and where we were right and how the referendum was has been managed and how far about we're going to get out before we have to really take a look at making major changes to our programming if we can't continue to fund it right then we also took a tour of the CTE facilities and we discussed feedback in
162a in a swap format um uh strength uh weaknesses opportunities and threats just like we did with our strategic planning groups that you were at um and we we had some feedback the main outcome is that we have a very invested community of business people who are very interested in helping us not only look at a plan for thinking about expansion in the areas of uh egg and um you know small and engines and large engines and everything we do Tech um in Jesse Do's area um but they also want to talk about how programming has changed one of the main discussion points that I heard as we were talking in different groups was about how GPS and EGS intersection really hasn't been focused on in the classroom setting and or how our shop isn't
163even set up to even start to discuss what that equipment needs or or looks like are and and or the equipment that goes along with that or drone technology that they do for their fields or whatever we are just really behind the curve in some of the places that we're offering um and in some other places we're right the curve but that's because we've had a lot of investment from our businesses anyway I just wanted to share that celebration with you it was a really excellent day and it got a lot of great feedback and a lot of welcome thank yous for even inviting people to have that discussion some other uh activities like I said so many activities there's no way I can capture them all um here you see the Douglas Dash uh
164you saw music programing in the middle at Webster and uh Fiesta night at sh on the right hand side this doesn't even include this you know the uh middle schoolers going to the Brewers game um HOSA going to stay at the high school or our Mass band uh um uh concert that we do each year with all the grade levels uh that have ban um there's so many activities I just wanted to share a couple with you uh for our celebrations some opportunities uh again were engaged in strategic planning we had four focus groups we had three staff engagement session and one Community engagement event coming up there will be Community work group sessions they were scheduled for June 5th June 20th July 10th and July 23rd I want you to notice that we highlighted
165June 10th Donovan group had to make a change uh they had some internal issues that they had to recover from and they asked us to reschedule the first meeting and so the first meeting will now instead of June 5th be June 10th but other dates will stay the same um but we are on a journey um and that journey is focused again around tradition Innovation and transformation and on that Journey we're going to discuss not only where we've been but what makes us strong and where we're going to go in the future so stay uh in tune to that and if you can um uh join us for some of the work group sessions as either a participant or a listener that would be well welcomed another opportunity that I wanted discussed with you I
166know in our staffing uh meeting I discussed the opportunity to hire an early childhood staff coordinator um and that that Coordinator would work on a lot of things with Early Childhood 4K um uh principal shipping uh and some of the other things that come along with the 50% position that you had hired I approached um those at the every child thrives initiative from the uh Watertown greater no greater am I get it right greater Watertown Community Health Foundation the foundation for no I don't want to I want to get it right I want to get it right it'll take me a while but it's it's uh um it's great every child thrives as part of the foundation um focus is just on that they focus on families support of families Equity issues access issues to
167education so on um the the the discussion point though is that is the foundation bringing entities together I've talked about a vision of the entities owning the work because what I know from foundation work is if funding changes or if their passion changes the work that is really well needed and serves us greatly as a school district can go away so I've asked the people at the County Head Start birth the three um The Family Center uh which is now Family connections has right has been um and um the why and some other partners to see if they would be interested in creating a Community Coalition for early Learners that would um we would take that halftime employee and make it to a full-time employee with their financial assistance and that the Coalition then would
168hire the other part of that 50% position that would be a full-time position half serving the school district for our specific child Early Childhood needs and half for the Coalition that can help further our larger communities efforts towards these youth okay and um there was some really good discussion points that we had there are other organizations that are interested in helping and we have another meeting of those who want to uh further that discussion Point um scheduled for a date in the future okay um we actually have a Google form out that that's starting to get gather date information so we're looking to talk about what that looks like um as we uh go into that field now I told people that um that's not a field that I'm really knowledgeable about like I'm I'm
169leaning into them and their knowledge points and it's certainly not a feeli that the school district wants to take over and be the Zar of everything early childhood right I am looking for this to be coalition Le a coalition with a vision and that Vision may be to bridge the work of every child thrives into whatever it is we want for our community but I'm highly interested in the supports that we can do for our earliest Learners as they come into our system and I think we need to be as equally invested in that as we are with the slide just shared with you about where they're going after our system right the high our school districts across the US and and locally have made a lot of investment in connecting with those entities within
170the community you know Department of Workforce Development our local businesses our postsecondary institutions we've spent a lot of time effort energy and money on that and that's become Statewide now right I'm H I'm hoping that this local vision for doing that for our earliest Learners becomes a Statewide initiative right and if we can be on the front end of that and we can talk about the successes that we gain from that leaning into those earliest Learners I really would appreciate that and so we're going to me meeting more um you know be open to the idea that that halftime position that you put into the budget for next year may expand to a full-time position with their help and Sport I just want to give you a heads up at that's some of the work
171I'm working on for you to think about also some important reminders we've got no school on Monday the 27th as a holiday uh districtwide early release uh last day of school is June 6th um at 11:30 we released last day for teachers is June 7th first day of summer schools June 18th lot of committee meetings are up there um we've had we have a couple of extra meetings in there so if you look at June 19th we have both fiscal management and planning happen simultaneously not together as a group fiscal planning will be in here uh excuse me Fiscal management will be in here planning committee will be in room three is that right um uh as you and Diana decided and that night um both of those meetings will lead into a board meeting
172on data so um if you were in the committee meetings you know about those meetings I just wanted to reiterate that out of here I also want you to know that I will be out of district June 11th through the 14th that's when I um take off my superintendent app for a week and I um go into Professor Burke mode um for the bbal University at someone of the weeks I'm I'm doing face to face with some students so I won't be in District during those dates any questions or thoughts that's all I have for you right thank you next up fiscal management report all right so everybody was present myself Dave uh Craig and Sam uh other board members present were Lori uh Dr Burke uh Sarah Duncan Kevin sual uh chill price Brett
173and Stacy real was virtual so we talked about nutritional service items um Sheila price reviews reviewed the wisnet 66.0 301 agreement uh same one we did last year uh and the department milk bid uh procurement she explained the Cooperative agreement has no changes from the agreement 23 and 24 uh she also recommend the district move forward with the lowest bid for milk which is provided by Kemps uh recommends moving forward with PO on the facilities master plan you guys saw a lot of that tonight uh we had a pretty much the exact same presentation uh on on our meeting night as well uh we had an S3 update um funds have to be spent or obligated by September 30th uh we are assured that that will happen uh student fees and facility use fees uh
174we uh increases the student lunch and breakfast prices as well as increases in the Middle School yearbook fee were proposed uh change in the High School per trimester parking fee was also proposed uh we recommended uh to move the feed to $35 per trimester instead of 34 per trimester uh there are not changes proposed to the facility use fees however uh district will be looking at the fee structure and process some more detail later this year we're recommending moving forward uh on both of those uh we looked at the cesa 2 contract um District proposed to utilize CES for the same services in 24 and 25 as were used this year we recommend moving forward uh the fiscal management planning calendar was looked at um you know some of the upcoming things to look at
175combook and phone purchases and some building and grounds items uh we're coming up in the June meeting uh over the monthly reports uh cig had some questions regarding the purchase of VR headsets on amazon uh the items were purchased using common School funds uh and Craig said he would like more detail uh on the building level budgets moving forward uh we did a journ at 7:35 I'd like to point out that it's minutes earlier than HR stop all right with that let's go to the HR well HR had a very productive and meaningful meeting um we yes we did start our meeting at 5:30 um the our full committee was present we had a lot of um distinguished guests if you will um and we spent a ma the majority of our time um until
1767:30 in a closed session um and one of those items one of those items is up for resolution tonight um that we discussed and let's see um and then we had our regular consent agenda that we have every single month as far as review of Staff appointment ments resignations and terminations um I noticed that there has been quite adds since the last um since since we had met so that's on a resolution for today um support staff notice of employment um that is a typical yearly thing as far as that's concerned so you'll see a resolution for that um the summer school consent agenda you will see a resolution for that um and the summer school consent agenda we had just kind of reviewed as far as um the educational services handles the lift of
177evaluating staffing needs um and the programming and then the HR committee um you know does kind of our usual as far as um approving the hiring and and bringing forth the resolution um we really had a great employee Wellness committee update um Margaret and her team have been working on evaluating different things that can bring more added value and they saw some themes in their informal but helpful survey as far as that goes um and then um we did talk about our future meeting planning um we have a full load for June so if there's anything more that you want to know more about there um you can join us then I know that we are going to be um sharing out as far as uh July will now be the um employee satisfaction service
178I know that can sometimes be um you know a point of Interest as far as that's concerned um and then we'll be taking a look as a committee as far as like you know what direction do we want to focus some of our efforts on um pardon me going back to the closed session section um I noticed that um for oh maybe maybe I need to save this um but for um one of the resolutions that came out of the closed session work um there's no information attached to resolution K but it was attached in our HR resources committee meeting under administrative content so that's I noticed that and also item H that material for the Camp's milk bid is on the fiscal committee can we get those ad that into both of those please
179anything else I think I captured it all unless there's something this right ed services sure ed services met on May 7th all committee members were present plus several others um first thing we've got an update about direct admit which is just how Juniors with parental enr or permission or enrollment opting into the program can bypass uh acts in order to get uh opportunities to get into University of Wisconsin uh universities um then we have the RMS adoption uh science adoption excuse me which will result in a uh you'll be hearing it later tonight on a resolution the whhs math adoption also uh going to be a resolution tonight and then we had updates which were precursors to the two updates you already heard today which was the pupil non-discrimination draft report as well as the
180P educational adequacy portion of their presentation which you already heard uh adjourned at about 9:50 and the next meetings the morning of June 11 all right so I'm going to apologize up front we're going to things a little bit differently because the planning committee has divided into pillars where each pillar is represented by a specific board member um I'm not sure it's right and fair that I'm the one that shares all of that all the time especially as we go into referendum planning strategic planning and we talk through discussion points that it is more directed toward that person that's kind of in charge of that so the teacher and me is going to try something a little bit different um learn to be on learn to be comfortable in the uncomfortable because that's when learning
181takes place and so for the next couple months we're going to try something where I'm not sharing the entire committee summary that each chairperson for the various pillars will be sharing it's a one to two minute blur but this is where conversation and dialogue will occur I know that it will take a little more time than what typically has been um alloted in the past but given where we are going for the next 3 6 8 months this is the time where that discussion occurs so it's a natural thing to try to do it may fail fail means first attempt in learning so if it fails we're going to fail forward what better way to model than what we expect of our staff so thanks for going along with me on the ride here we
182go um I am the chair but I'm also in charge of the superintendent evaluation portion and with that I had proposed some ideas to the committee because the committee the pillar chair's job is to do all the research and digging in things and then have it for committee discussion we kick around ideas and then make that a collective group not a single person and so one of the ideas that I brought forth was what if we changed the way that our current evaluation process looked slight change but again might be a little different for people and that would be that proposal and it's it's described in the minutes I'm not going to go through them specifically with you because we all can read the minutes we don't need word for word reading of that but
183the evaluation portion the summary evaluation would not occur in June the summary evaluation portion would occur in that December is time frame which is very much aligned with when his contract for the superintendent contract would be up for Renewal so it would make sense through this that okay talk about it work it through so aligned in there are you'll see quarter one quarter two quarter 3 quarter four kind of a framework to that um the committee did give the green light to go ahead let's let's try and see for this next cycle we're not up to change out of the dapes evaluation cycle right now that was a talk before became planning chair but now that we have strategic plan on board referendum on we have enough big rocks to deal with right now that
184if we do decide to go with something different it would be in a year or two and so right now how do we make work what we have to the best of our ability and then kind of do some reevaluating from that so what I need from you all right now if now is the appropriate time to do that is we need to set a June date or it's better for me to send out a Google form or whatever but but we need to set a June date for the quarterly evaluation note it's not three dates in June July like we typically do and it might be June or July notice now I didn't write down the dates you were gone but we'll have to coordinate those but we will need to set of time
185June July is to get that quarterly done again it's not three dates like we had done in the past that will be more two or three in the winter months um dates trying to keep this meeting to an hour to an hour and a half not two to two and a half half so again we're trying to streamline this has changed so any questions on that more detailed on um uh in case people decide that um vacation is like part of the summer routine um would perhaps the um superintendent evaluation be available the virtual I think we should always have that as an option when we especially when we have closed sessions like like this um so because I know schedules and things like this especially the summer begin the holiday things like that always
186have that virtual option on the table and you notice that in the previous um evaluation sessions that we've done there has been something that you could fill out I haded time to prepare and share that will still come the request is um that it come out even sooner so I try to have it anywhere from 5 to seven days the request has been more than a week being that it is summertime so I'm going to very hard to get that one to two weeks in advance for just those reasons so one one common sense thing that I have to remind people is if you're attending a closed session on any topic staff related or student related or whatever that when you're doing that you do so with headphones on so that we uh everybody in
187the room is assured that whatever they're saying is stays with you right um and so having that visible approach of having your headphones on and plugged in and not you know something that has speaker open and even if you're in your own room you know the the sensitiveness of that information goes beyond the walls sometimes so make sure that if you're in close session we have the we have that practice in place add on to that too we are in close session with that um we should have our cameras on if we're virtual as well um just to verify that it's you and you know you're alone in the room and those aren't my requests that what the com the School Board Association usually shares as common practice right then moving on to strategic Plan
188update so um I'm just going to kind of go brief because obviously since we had our planning committee meeting things have already been kind of happening so I'm not GNA go too detail just kind of give you a quick run and kind of um some of this will be repeative but it's part of the process so Mr Bull started by sharing um the with the committee the why for strategic planning and along with updates regarding the process so the process is broken down in planning communication and groups it's kind of I think that was part of the board um presentation we had gotten last month or whenever part of the planning process um there's going to be a evergoing road map um I think that's the term he calls it I don't know what it's
189actually titled but it'll help describe the process and the timeline um of the strategic planning so he explained again that it is a fluid document um and there were questions that we were a little bit off of our um timeline early on but um he explained that we are on track and there's no indication that we shouldn't mind goal for that um regarding communication Mr Bull shared more information regarding all the different stakeholders involved and how that information um since then has been communicated whether it's newspaper so on so forth um Mr Bill gave more information about the different groups in the process which is our internal our external groups our focus groups our work groups um and I think the most important thing is that you all know that document is in the planning
190committee um under strategic plan updates on board dos and there is a link that has that road map on there so if you haven't looked at it I suggest you do um I know it wasn't shared with the board in the past and it really gives you a good rundown on where we're going with this process and then again we're meeting June 19th that's not our normal planning but it's is it going to be just for strategic planning so strategic planning will not take the full hour okay but we did not get to talk to talk about one topic okay Ming so I'm going to pull that into the second part so we should be done with okay quick question on on the um link that's there this may be this is more of a
191jured and L question or whoever is it possible to put links in our summaries or do we advise against that like where it says here link and then click there because it's already in barduck it it depends on the what you're linking really okay so since it can't be consistent foret okay good thanks um referendum update R um we've talked about a lot of different things tonight with P um with the update for the facilities plan with the um our um demographics information with the Strategic plan all these things are feeding into the referendum and what we're doing with that we're waiting on some budget numbers as well for that so there's not a lot to talk about to it just yet but as we get into the June specially July time frame we'll be
192pulling that up and looking at that again all of those things are going to feed into that into that one of the things that we talked about and I talked to Jared and Sarah both about is that we have to look at this is not just hey here is what we're doing for referendum but we have to have um process and steps in place in casee in case this doesn't pass what happens if we we go out and doesn't pass what's what do we do then um what what does that look like for the budget what is it um and if we go back a second time it doesn't pass what does it look like that and we have to have those concrete plans in place prior to going out the first time on that's
193we have to have these steps in place fall backs um and be able to communicate on those um also looking at our budget as we've gone into we go into next year um we've got a budget we've got where we are with it what do we want to do as a board with the budget as we walk into next year um do we want to make any changes to the budget do we go ahead with the budget as we as it is these are all things that need to start thinking about um and like I said all of these um different pieces that we are working on right now and that are going to layer into the Strategic plan will also layer into this so um more to come the next month or two on
194this so any questions there thank you Fred for continuing to take that pillar role Fred as you know being president is no longer part of the planning committee but for consistency sake he has volunteered to stay as chair um person on that pillar to kind of continue to move that forward and so then Dan is gracious enough to say okay where do you need me and so Dan will be kind of jumping into a number of different things so this particular time he's tagging in with Tina so I'll let Tina start and then Dan can tag in under the board development okay um as far as board development is concerned um there was a couple of different things that came up um as far as um Jared had had a conversation with Drew who was
195our facilitator at the board retreat last fall um and just kind of taking a look as far as like okay it's great that we did that but what are we going to do with that in you know are we implementing it where is it being shared um where can people access that information um and so um I'm recommending that at you know as a planning committee we kind of come up with more of we talk about board development more often and it sounds like that's something that you know we want to continue in that direction so almost coming up with more of a a board development plan so to speak doesn't have to be a complicated formal thing um but you know as far as like okay if we're we're going to do this do
196these kinds of things where's that information going to be stored and how are we going to be using it um you know so a couple different things um we're kind of talked around as far as that goes um and then that leads into like what does board development look like does it look like a once a year um Retreat does it look like you know little Sher said board meetings or something you know something like that um no not the whole book of Robert's R of order um um we I know got it he can help us with the book report um but as far as that goes um and then um you know what are the the continued objectives going to be you know we kind of um like that there are some topics
197you know that are in our um summary here that we would still like to go ahead and focus on for next year um so I'm going to go ahead as far as um for our July meeting and kind of have a conversation with Drew and kind of recommend you know work with him as far as like what would he recommend as far as like a sequence in the learning and things like that um you know what makes the most sense kind of talked about maybe management versus government if that would fit together um as far as coming up with kind of more of a plan regarding that and then we went into um board self- evaluation yeah we uh decided we would benefit as a board from a type of self- evaluation and Tina and
198I are the subcommittee and they're going to start doing that Wednesday that's already posted up there is a subcommittee meeting so you may or may not know but board evaluation self and full board is board policy we have not been compliant for quite some time that was a focus from last year that we didn't get you know of the big rocks that was one of the Rocks we didn't quite get to that's why I was kind of on the Forefront this year when we talked at committee um we didn't solicit any new ideas this year because we didn't complete the work that needed to be done last year and we had enough work still on the docket from last year and there was nothing else that really took the headlight role and so we just
199figured we continue that moving forward so just kind of giving you an overview can I ask a quick question on that because I didn't I wasn't part of the discussion at the beginning um when you talk about self evaluation is that as a whole or individual or both yes to be determined deted I just wanted I didn't know if that had been ever really clarified or if it really is where it could be all of it so one of the examples I talked very briefly it was the the April was it wasby newsletter I think it was there was actually a link on there to a board evaluation it was like six pages not saying that that has to be done but here's a section on self evaluation questions here's full board tipe so that's
200going to be I gave that to them as a starting point not that you have to use it but we've never done this before so what do others do also the WB also gives a tool through school perceptions for the board to evaluate itself through a survey tool okay uh through school perceptions and then U you can use that data compared comparing your answers to other school districts of like size in their boards and how they've answered yeah right so this is very much in infancy stages at this point and it will evolve as the year progresses other questions thank you I should point out um policy 8170 during self evaluation the board shall evaluate itself as a whole and that's I I think I remember reading that that's where that question came in because
201I know there's been talking about salt so then I wasn't really sure if we were widening that but it also says board members are also encouraged to use the evaluation process has an opportunity to assess their own personal performance so the answer is yes right so I think that self that evaluation is referenced in a couple different policies not just one does doesn't say like doesn't give a frequency by how often um that's kind of why our subcommittee is going to take a look at those details so thank you all right next item we have we have our the consent agenda and yeah can I have a quick minute for policy oh yeah go ahead um basically what you see on the uh agenda you happen to have the first read from the March meeting
202and then you'll have a second read of course um and to kind of give a little bit of an update of what you might expect in the next poliy meeting um we will probably um further discussion regarding and also that that's the tech ed discussion um as well as the uh 5830 the student fundraising U policy that kind of accompanies what our intentions might be on that so uh that next meeting will be on June for those who might be interested in contributing to that what's the next section for y policies I don't have that off top of my head okay I can't actually we're on the 1 yeah can I ask a brief question for my own sake and for my two neighbors sake can we have a quick twom minute summary of first
203read what the expectations second read what are the expectations moving forward because I don't know if we've ever done that here so then what are we expecting to prepare as we move forward sure great question uh way the way that works for for first and second read is um if it's been recommended by the committee to move to the board then uh it will show up on the con first and consecutive um board meetings as the first and second read so the first read um once it is reviewed by the board um and then it goes back to the committee uh and then if there's any changes or not if not then it will come up to the board it goes in front of the board twice before it gets put into uh enacted all
204right um one of the things that we have um asked uh done is if there are things that are minor changes if we've got proof reading changes or things like this we call those out so that you can make the understanding of okay this one's got some minor changes so you don't necessarily have to spend you know I'm not going to spend the next 30 minutes reviewing this entire policy because they change the period on it so we've got that but otherwise the big difference between the two is um is you get that step of the first read really is your first cut at it as a board member if you're not in the policy committee to look at it see if there's any changes and those recommendations will go back to the policy committee
205the second one we're really looking at those as a final proof uh as a board and if we want to go forward with those um and then if the board approves the second read those and go and become full politic I think I think also the intention between the first and the second read is that if there are there are concerns or questions that that's when it's brought forward you and and granted the policy committee meets every other month um by practice we hopefully we can do it more frequently as needed but um that means that there are going to be months where you know polic is not going to me but if you if there's if there's significant amount amount of concerns coming from several individuals or well you know what staff or whatnot
206and then that should be probably push back to our committee so then one clarifying point or question going from first to second read questions comments whatever would much rather be dealt with at the committee level as opposed to here correct that's correct so just kind of clarifying for everyone it's always helpful for me just to hear that every sometimes um the board sends the question along with it back to the committee between reads you may read it for first reading and go we don't have any questions thank you for the work right um it'll have a much shorter review at the committee level and then come back for second read or it may come to first read and the board will say wait we have some questions on this we have some questions on that
207maybe some more work in this area right they do the work and they come back with it uh for second read if the work is substantial enough the committee chair may say I'm going to send this back when I'm sending it back as first read again because we made so many changes to it right so it doesn't always automatically go to a second read sometimes the committee chair and the administration will say you know we given the information and input they gave us we made large changes to this let have to go back for first reading again sometimes that happens that's pretty rare but when it does it's usually a a bigger topic subject that we're working on anyway questions yeah I do the if it's a second reading today like the uh F on
208the on the board here are we expected to vote on it today yes it'll be part of the consent agenda today okay and one thing we should add Dan and for the others is that um because we're doing a total conversion a lot of these things are being done at the pace and the speed that Lynn and Jared can undertake them and just because there may be some I don't want to say some portions that we may want to change doesn't mean that we shouldn't allow them to go to first to second read but then you get to Craig and get it in the parking lot so that we can go back and review it because what we don't want to do is hold up a policy because of one bad word that we really
209the goal is is to get it from what we have over to niola and then we say hey let's Circle back to that Lynn make sure that we review that and then we'll do a deep dive but what we don't want to do is hold up that process um because every policy does need to get reviewed it's just that right now when we're trying to do you know 300 of them we got to let them go through and then make sure we come back and and hit the ones that we uh need some edits and it's standard practice to go through them in a psychical manner of you know you know you work through all the policies up review and then go back to the beginning and do it again I will share that there's
210there's probably a sizable full parking lot of things we still have to Circle back to for for board clarification that might hands some have your have your conversation um so I think your intention has always been to try to get through what we have and try to match it up with what we closely to the intentions of our existing policy because we already know that there's there was agreement among board members when that particular policy was reviewed last and um as we Circle through again then then we'll have that discussion but I still think that you know if there's something that is just absolutely glaring that you're absolutely convicted about you know this probably probably time to mention it and then we discussion you know all right so I consent agenda which includes our minutes
211our committee summaries personnel and Staffing update which is our retirements as well as our appointments and pulling the approval of bills out for a separate discussion for tonight um and then a first and second reading of policies so this resolution number 9223 this does not again does not include the approval of build do I have a motion second by Mike second by Dave L to roll call vote please we have discussion first yeah you want have discussion yes go ahead so first read um 1211 The Whistleblower my question on that is how does this affect employees regarding protection they use the word administrator in there the word administrator is also used in policy 1213 student supervision and Welfare when they talk about administrator are they talking about a staff member and if so can we
212clarify that language does that make sense we on these policies especially these um 211 all all of these thousand policies these are actually um policies that Leola had that we did not we did not have in place at all um we all the community felt like they um should come before us as a um as a recommendation approval uh in that particular case if we need to uh if we need to clarify a language um I I guess it's been our practice to try to try to be as close toing all policy as possible so we're not making a lot of hybrid policies um but if if we feel strongly that uh that we need clarify some of that language so I guess I'd like the committee to reread 1211 regarding the Whistleblower through the
213lens of the verbage that's there and put yourself in the position of a staff member or an employee of the District would they have the same read to that that's all you know just read I understand what you're saying you don't want to make a hybrid but we're also making these policies for our use um so we just need to make sure that it's useful and to your earlier question Diana if it's a matter of switching administrator to employee or I don't want you call it semantics that could be a major change but if if the policy committee deems that that's just a change in a description and in order to be of more all-encompassing then I would think that this could go from first to second read with that change and then still be
214approved at the next meeting because we're not materially affecting The Whistleblower policy so that's exactly the type of question that we would expect to entertain at first read and then make minor changes without slowing down the process thank you other questions I have others for second read but not for first read anything else in the first read items all right Diana go ahead second read um policy 123 .01 development of administrative guidelines um it talks about there's board reference materials held at the difference at the district office we do we have that or is this something that we're going to be starting sorry paragraph 4 a copy of the wsd administrative guidelines manual and a copy of each handbook shall be made part of the board's reference materials maintain in the district office right um
215we don't even have to share District office because the tool allows us to have administrative guidelines within the tool um but they will be held right and the reason we say district office is if anybody wants to review them right they know the place where they can go to have and review I just that we talked about having things electronically and things so it's it's kind of a forth thinking question if it is there kind of goes to the next one paragraph five um an or chart I know that's been brought up a number of different times again where will that be stored just forward thinking if that's something that we are currently doing where is that accessible um those were minor then looking at policy 2430 wsd endorsed activities there's been a lot of
216conversation around this particular policy um a lot of work has gone into it thank you for all the energies and efforts um page two paragraph two is where I'd like to start and in that particular paragraph it talks about oh it's the third line to be eligible for any athletic or other Endor activity a student must not have of received a failing grade in any course for the trimester or grading period prior to the trimester or grading period in which they participate so for example a football player we're looking at the spring of the previous year based on what that says what about current grades and so I know we had talked very briefly um during the policy meeting that there are different guidelines and things through there I just want to make sure that
217this is not contradictory to that because grade checks are done with the current grade system this says it's done the trimester or semester prior and so first I want I'm just using football because there's a summer in between there other sports too you know goes with a distinct grading period I'm just wondering if that's the language we want are there grade requirements within wiia eligibility there are but there's also room for improvement if we look at the trimester prior how do you improve and it talks about their's intervention plans and so on if you look at the high school that grade's done and that's why typically they don't look at the grade um grading period prior because that's closed it's current it's what's happening right now grade checks are done periodically throughout the sport season
218right so that's that's know um this this instrument is talking about their participation on the team in general not the participation once they're on the team at the next upcoming event which is handled differently with the grading period checks this is your ability to even participate at all in an activity because of the grades you received at the prior grading period right so if if you're grades are okay the prior grading period right and you get on the team then the current grading checks and the uh handbook that they are under with that piece kicks into place as you're on the team this talks about prior to even getting on the team looking at the grade check before so they can't get on the team they is that what say if if the trimester grade
219before the current right they're going to use that as a determination of whether or not you can participate or not so I would refer to the the paragraph the second paragraph underneath that where it says students shall be fully informed of what um District to door activities available to them and eligibility standards established for participation in these activities so there are going to be other elig specific eligibility um requirements for this activity and that may involve progress reports and this is primarily an Athletics that appears within this paragraph I think this would be one of those items where this could be a good parking lot item bringing in J kep to talk about how does this work with the trimesters and that not something we can do we need to do right now um but
220I think that would be something that'd be worth a longer discussion on this and updated language if necessary and and it wasn't my intention to solve it just bring those up and it's not just Athletics because when we talk about Endor we're talking about all the other activities in there also so whether it be FFA music Club Debate Club any of that you know we're talking about how do we include more kids I just want to make sure we're being inclusive not exclusive you know and just how we do that so want to be sure that we're clear Dan to Diana's point a freshman football player could finish his season and be failing all of his classes so he wouldn't be able to participate in basketball but he had already finished his football but if
221he's failing a bunch of classes there's checks for that correct right again you know there there's um there there may be some consideration as to how we want to delineate this a little bit more clearly in the future I will go back to what um Neola has shared with us don't let good be the penalty of great right or vice versa vice versa um excuse me um let's move forward with what the intent of this is this is my recommendation let's see how that wording transpires how um the principles both at the middle school and high school how they are interpreting that and um moving that forward we can always come back and make tweaks later on I I don't want us to continue to hold up the great work that we've done on this
222and it's been over a year in the making um to to see if Clarity is needed or not and I would say too is that the devil's in the details here and I know that Jared is working with the principles at the um high school middle school and such to um want administrative guidelines for this um which will fill in a lot of the holes too and those thatle those guidelines will come in front of the committee for approval as well though all right quick comment um you know it might be a good practice that there there's a couple of um newer is policies that have been pretty heavily revised in this list and that have been through um you know discussion over the course of a couple well over the course of the year
223so I would I would think that would be a good practice that uh once we get through all of the Neola policies that that the commune maybe come back to and review um a couple of those other policies to see if if those significant changes are um effective or if there needs to be additional improvements to RS one quick thing also we may want to I don't know if that probably would be Jamie C if it is something that you know because I know the waa I know they just changed that it used to be different I know that just changed in the last year but if it is a requirement by waa we may not have no choice in the that right yeah again that's say so there's a lot of clarity guelin and
224again I I defer to to Jamie who has read through this in detail a number of times right if he was a little bit worried what I think I would have heard that um at least I hope I would have heard that for sure all right any other comments discussion points on the consent agenda the items I just wanted to ask um Margaret with the personel Staffing I know we have quite a fewers that were new since our last committee meeting as far as the summer cleers are those usual numbers on those okay they annual hiring cers and I mean we haven't done any cleaner hiring for quite a while six months or so and I mean cleer positions historically turn over but we have like paused on our hiring while um Kevin had a
225chance to get his feet on the ground and get started andess the building needs on the and both on an ongoing basis as well as on what do we need to do for summer basis so um we did do a we reopened all of our cleaner positions recently and just have started to replenish uh our our staff in that area some of which have been vacant for a several months and I think that was also a question that come up related to the overtime and so this is to start to offset some of the requirements are over time okay else all right we have a motion we have a second can we get a I'll call please Craig Ortman yes Mike Higgins yes Lor Holland yes Fred y yes Diana Johnson yes Tina Johnson yes
226Sam aen yes David Sher yes Dan M yes all right the motion to resolution passes so we pulled the approval of bills out on this your recommendation or your request Craig can you uh discuss what we what we want to talk about with approval bills here um the reason I I pull this out it goes back to a little bit of the Finance U report uh regarding like the uh the concern about the virtual reality headset purchase um it was it was a significant purchase and my intentions are not to single out anybody or um to try to um assume any intent that's never been my my intentions on this but um and there has been an explanation given via email on on some of the educational merits for the discussion um I I guess
227I don't expect I still feel uncomfortable with moving forward with that particular purchase um simply because um I'm not sure how the public will perceive that that we spend a chunk of change on on um virtual reality headsets when when um we have a number of different things like um you have a disconnect when it comes to I feel uh at certain buildings too when it comes to our standing um some some buildings still have um office supplies under lock and key um and some St work diligently to seek donations grants or even use their own compensation for classroom needs what what message does this disconnect send to our staff who never asked the district for dollars um I I I I really struggle with this because we're six months away from asking the public
228for additional dollars um and six months well in in December is six months okay but we're not looking to go to referendum until at leaste next year but we're going to be approaching the public by communicating the communications could start by as early as the end of the year right that's that's what I'm picturing um I I'm not sure that it's the role of the district to provide this particular learning experience if that's what we're after um I'm led to believe that I'm I'm not sure I'm led to believe that some of those experiences can be provided some other way [Music] um and um if there was ever a time to pass on something like this I feel like this would be that time um just because of um the image that it portrays why
229do we need why do we need it the virtual reality heads that's it's a tough cell to say this is a need this is actually more of a want than it is a need and um I think that we're really looking at our public as an example of where they at when it comes to spending I mean I've been working with the public um for the last 13 years and I can tell you everything about the frugality of our community um I I think that they they tend to want to spend money on things that we need like utilities electricity you know like um certain like supplies and materials for classrooms um this one is just a little bit of a stretch for me at this time other comments di I have a question is
230there a process in our district where significant purchas like this go through either a chairperson at the building or the principal for approval prior I know when I was teaching I could buy pens and pencils from Amazon or for whatever didn't need approval but over XYZ amount I had to delineate this is what I want this is the instructional value this is who it'll be used with and how it'll be used um so that way the school board isn't the one that's kind of being the blocking key gatekeeper it's coming at building levels do we have something like that in place because I don't feel comfortable saying I think we need this I don't need this because I don't know the context in which this will be used and so I'm hoping that there's a
231process is there a process there's a process that went through the the process um the the one thing I that I mentioned um in a response to questions uh was there was one step that um didn't happen the way it normally does usually when there's uh something that approaches that $220,000 Mark um and we have administrative sight over that right we we bring it so that there's no surprises whatever um this if you if you look at uh the Amazon order in detail and you start pulling these things together from all the purchase points right um because it was a decentralized purchase that happened in different buildings um yes uh Jason and bull was under the understanding that these were going to be purchased but the culmination of the total amount of number and then
232the having that in time enough to go to fiscal and say hey we're really close maybe you want to take this as a heads up and then having that move forward did come as kind of a surprise to fiscal it's not how we want to operate it just was one of those ones that because it wasn't in the general fund it was in the common school budget is you know definitely an item that um can be spent on common School funds right we can't buy pens and pencils unless of course they're for use in the library setting um we can't do it for General classrooms or anything out of that budget so all of those things kind of didn't make for an easy transition like most of our our work does but it still followed
233the process right still was within budget um still uh was went through a committee of need right and approved by the uh you know supervising administrator uh and then forward it on to the district office and then the office to the bills so yes the answer is it does have a procedure thank you other comments questions I guess um so are we looking to are you looking to excise this these individual purchases out of the um out of this uh and we would need to you are you looking to just remove these and reject this individual purches so it would be I would I would make a motion to um to return these um virtual reality headsets uh so that we can recoup as much money um as we can or other particular needs within
234the district so this common use f um can you give us a little bit more explanation on that yeah count School funds are set aside funds um that the state has put together to help purchase materials for our library and media programming uh and they can only be used for that um the it comes out after the tax allocation um so we tend to get those numbers in late January February as to what the whole school year is but we predicate those on um you know other dollar months that can give us a projected budget for the year um but a lot of the spending happens in the latter half of the year because of the late um the lateness of the actual funds being what happens to the funds if they're not spent that's
235a question that will lead Sarah they would have to be put at the end of the year they would go into restricted fund down just for use in the library in future years so it's not restricted right now for just Library it is it is it's actually very okay so it wouldn't really still use it would just still be restricted to the library yeah the fund Balan portion would be restricted to only Library use that it would go into okay okay because if it's unspent it goes into fund balance it can't go into general fund balance it has to be in the restrictive okay area so these were purchased for the library yes for the entire District every Library many of the schools the elementary school just a quick look through the bills here looks
236like 24 of them were purchased um and they were yeah so there's 24 of them purchased and there would be part of the reason that these were um they missed that catch and I think there's a learning opportunity here is that Amazon limited the amount that you could purchase it as in a group so there's a purchase of 10 there's a purchase of four and then there's a purchase of eight individual two like two of them like I think eight times something like that for those um and then I think that's part of the gr than it was there there is that again I said the learning opportunity there we do this for uh in the fiscal Committee of anything's 20,000 and as I you know I told told Mike when my practice when I
237was chair of the fiscal was uh if anything was between 15 and 20,000 we brought it to the committee and said hey you know what this doesn't need a give me approval but you should be aware of it um and on that one so like I said I wasn't paying attention to this one why this one didn't happen um maybe it's because it was again Library they weren't they're not as used to doing this as as the other areas of the company that have more larger purchases okay there's a couple other points worth noting um regarding these headsets no expense was spared on these particular headsets in the sense that they're the $650 um whereas an older generation can purchase for around 200 um Now by contract that means if you were to drop these
238depending on the supervision you know they can get easily damaged and there's $650 right down the to um so but I also have to go back to I have to believe that these departments have some sort of pre-planned list of needs and priorities um that they have ready to go as funding comes available and the Optics of this particular and I just I'm just not comfortable with that thoughts Ena um Craig I appreciate you bringing this to the attention because it didn't fit the usual procedure and things like that to be honest it makes me very uncomfortable that it didn't follow the procedure and as Bo I mean you know as a board member and things like that that it was you know you found that information as far as that goes um and I
239would look to well it does make me feel uncomfortable it sounds like you know they they followed through the other steps um but you know what can we do to make sure that people that do purchase things you know so that like you said like make sure that we have this as a learning opportunity not that just we're just going to say hey it's a learning opportunity but what you know what other things are going to be put in place to make sure that you know a different it doesn't happen with a different department you know those kinds of things I I'm not going to dispute the $200 versus the $600 I'm not going to research and evaluate that that's not my you know if they got what they need you know that's what it
240is but my my issue that makes me feel uncomfortable is you know missing a step because maybe they didn't know or maybe they didn't wanted to rush through the timeline whatever it was kind of going off of that I think like you said it missed the spot and I think I mean it looks like we're putting a bunch of gaming consoles into a library you know what I mean so it it looks it's not your typical big purchase without some discussion I think I know not big it's not over 20,000 but I think that's where I was kind of I think it throws a little bit of what are these being used for do we need to have there's a lot of question something they probably evaluate at fiscal committee two points there one the
241total is 15596 at least that's my estimate here Sarah will correct their numbers um which I should point out again we don't have the limit is 20,000 all right that was just you know an arbitrary limit that I had talked you know I had said when I was chair that maybe we should look at it but even still we're on the low end of that um as far as the VR uh use Jason bull provided this um VR uh VR headsets are in use in learning and teaching engagement and motivation research shows that VR can significantly enhance student engagement and motivation study by mccrensky and LOL 2018 found that VR increased students intr motivation compared to traditional learning methods due to its immersive nature enhanced understanding V can enhance understanding by providing experience learning opportunities
242for instance VR for Science Education show a better understanding of complex Concepts and higher retention rates compared to those who receive traditional instruction personalized learning V's ability to cater to diverse learning styles is supported by research indicating that personalized VR learning experiences can lead to improved academic performance VR environments are allow for self-paced learning which can uh accommodate different learning Paces spaces and preferences immersive Sim simulations the use of v and simulations particularly in medical and engineering education has been extensively documented in VR simulations provide effective training tools that enhance practical skills and knowledge retention um Virtual Field Trips Virtual Field Trips using VR headsets provide students with enriched learning experiences increased their cult awareness and understanding of global context immersion room the content being explored and finally Interactive Learning module Studies have shown that
243VR can transform traditional lessons into engaging interactive modules so from Jason these are we're using this Beyond just um for St and gaming purposes there are educational uh and what they're looking at from this I know nothing about this and there're going to be future purchases that are going to be need them like do you need these field trips and all these different I'm just wondering like at what then what does that look you know what I mean it could be like any other piece of software we you know how much how much do we go through laptops right I I just wanted to clarify I counted that there's there's actually the VR cases to again this is napkin math by my I'm looking to this as far as the total and I you know
244you know when it comes to the extra four um I think that's maybe where I made a mistake the four um E85 in um TV screens for that was $3,300 I mean I guess I wasn't sure if that was included with the VR setup or not um but uh there's yeah anyway like I say napkin math but I I go back to whether or not it is the role of the district to provide that that type of learning experience at this time and again I don't think your the public is going to understand this kind of purchase there's a lot right now that you're going to have to do to try to explain some of this St the people that are actually looking at this and um again it's not something I feel comfortable with
245if a mistake was made and I view it as a mistake um I would feel much more comfortable saying to a general public that yeah the sit the situation is with Finance it's not a perfect system but when we notice that something's a little off we take we take steps to fix it and um this is an example of that um so I'm I'm not at all comfortable with with moving forward with this purchase so I make a motion to return these particular VR headsets all right we have a motion can I continue the discussion we can continue the discussion we'll go back to cig motion a brief point that I appreciate you bringing up the cost piece I appreciate the now you know looking into and things like that um because my mind hadn't
246gone to that I was actually really excited when I saw the VR purchase because sorry I'm out my soap box for a minute we're so far behind in kids and 20 21st century things they're getting a Chromebook to take home for the first time other districts did that 10 15 20 years ago VR it's not here my assumption that's why I asked is there a process or a protocol the educational value behind it isn't to sit and play games imagine if they could go to China and take a look at something hands on there we can't send kids to China but oh my gosh it looks so real or to dissect a call for a second so for for further discussion okay okay so we got a motion on the table can I get a
247second second and can we have discussion we can have discussion continue pleas thank you sorry I was off key on that but anyway getting back to what I was saying is that we need to give kids opportunities where they're at most kids have these devices and they're engaged in things so far beyond what our classrooms are providing them at this point in time their learning is so quick from what they have here the accessibility that these could provide to kids again I'm going with the assump not even an assumption with the um confirmation that there was a process and some sort of curricular backing behind that if there wasn't that that's why I asked that question to begin with if there wasn't that then I would be wholehearted like what are we doing that that
248step should have come but I feel very comfortable moving forward I understand the monetary piece but I'm excited that hey we're giving kids opportunities that they wouldn't have otherwise thank you like you comments I I agree wholeheartedly I mean even for I'm a carpenter for God's sakes and we use VR for laying out buildings and for going in and and and seeing where Maps we were talking about Maps tonight where those are all going to be located in the buildings and all sorts of stuff and that's in carpentry what Diana is saying is 100% accurate we are so far behind it's it's incredible and this is an exciting PR right we are well in number of things that we're do you realize that in weld I mean that in welding for example they're watching videos
249to learn how we call question so can I make a couple of administrative points in the discussion topic please be brief I will first of all I want to just remind you that there is policy right and um you um having the decision to not have these would go against the policy of what is the $20,000 threshold I'm not saying you can't wait policy and we certainly have asked you to weigh policy in other regards just be mindful of that the more will we weigh policy um then clarify the policy um there were a lot of discussion points that circled around trust values we've actually last year went beyond the policy to implement some new procedures to to bring things that are getting close to that 20,000 just to build trust right this one fell
250outside of that but it wasn't with ill intent it was just part of a new procedure that had a whole different budget mechanism and discussion point right related to a purchase we're finding these holes and we're trying to fill them as we move forward so don't cast dispersion that people aren't doing their jobs WR here people we're actually trying to do our jobs better in cooperation with you as a board so please think about those things you gave us a job to do we asked you um to uh take our recommendation on these we gave you good educational value for why we're doing it so please take our recommendation and move it forward it's all I'd like to say um uh and before I think we the questions been called yes questions been called on
251this right um I'm just going to say one thing um I am concerned not on the the purchase I'm ambivalent of the purchase or not I'm concerned about us as a board setting precedent for uh line item detailing items in the budget that we approve that we approve or don't approve and that is what we're we're talking about here is an individual item so in the future if I like a purchase can I bring this up in line up and be I'm concerned we have a process and a policy in place on how to handle these things at a budgetary level so then will you please do a roll call vote on the motion to return the headsets Craig Mor yes Mike Higgins no laor Holland no BR Y no Diana Johnson no Dana Johnson
252no Sam o yes David Shader no Dan bman no right and the motion doesn't have um can we have a motion to approve the um approval of Bills second we move by Mike second and by David we have conversation on this at all all right roll call vote uh Craig Wartman no Mike Higgs yes Lorie Holland yes Fredy yes Diana Johnson Yesa Johnson yes Sam o David Trader yes and Dan bman yes all right the motion carries next item we have we're getting for action items first action item up is resolution 936 adoption and purchase of open up mathematics um this is to approve the adoption and purchase of open up mathematics is the new Mathematics curriculum for El algebra algebra uh geometry and Advance get late folks and advanced algebra at Watertown High School
253as recommended by the wsd math research team and presented to the ed services committee have a motion on this move second Mo by Dave second by Diana comments questions on the motion Tina um I just want to State Clarity this is just to propose or I'm sorry just to approve oh that's hard big words right now at 9:43 um for new for the curriculum it's not to change the structure of the classes just for the curriculum I would say that that's correct yeah I what do you mean by structure of the class there had been um to move away from the advance correct no this is not to do that this is just for the curriculum for the cour work thank you for the yes thank you other comments and questions Craig um I understand
254a major component of this particular particular um curriculum is to have more of a inquiry based uh I'm I'm I guess I I guess I don't know it's such a New Concept that I'm I'm not sure I'm completely on board with with the um notion that it's wholesale largely successful um what happens in a few years from now we start looking at our data numbers and you know um it turns out that inquiry based uh instruction isn't the way we're doing it um and the other concern that I guess the bigger question I have is um if we're going to be doing query based um instru struction in this particular curriculum because pretty much that's this curriculum it's inqu based um what professional development tools are available for the stamp to be able to um
255to to get better AED with that process because it really needs buying from stamp in order for it to be successful at all as as my understanding you go ahead J yeah absolutely thank you for your question um I do believe that um through the 4K or 12 math research study like the team set the vision as to what our mathematical instruction should look like um and they did that based on taking a look at the shifts and the standards for the Wisconsin um standards for mathematical uh practice and um through doing research into best practices with math instruction um there have been changes that have taken place at both the elementary and the Middle School level to move more towards the inquiry based instruction um and I very much appreciate your point Craig about
256um support for teachers and moving in that direction and we have committed to um supporting our teachers with uh coaching through CA in particular we've been working with a person named Molly reing who has worked for the middle and high school level um and over and over from those teachers they have uh really appreciated the support that they get with her and with that um exact concern that you brought forth um and so I do believe that that peing needs to be a key portion of it and if you can see um what we brought um would include so at the high school Alone um a significant in my mind investment in that cesa coaching for support of implementation of the inquiry based C so thank you for that question Craig um as a team
257we really did talk about um you know do we want to look at inquiry based and I will say as we talked about the net Services the high school team um definitely took their time to come to the conclusion of open up math um and we did discuss using um more of a traditional model and they very strongly felt like in was the direction I other comments questions I'd like to add a comment to that inquiry based education is not new it's evolved over the years it started with a constructivist approach 30 years ago we in this District have been direct instruction we're behind the eightball so this is going to take some efforts on all parts even getting parents on board and I made that comment to the committee because 30 years ago when
258I did constructivist that was the big part I didn't learn it this way we didn't do it this way the kids I don't know how to do this there's going to be some e and flow and like I said at at Services I'm very excited that we have a few years of coaching going in through cisa um high school is going to be the biggest challenge because by Nature they're more traditional they're more direct instruction that's how they're used to learning but when these kiddos come and they've now had this for three four six years for them to be traditional in nature and learning they're going to block at it because what do you mean we don't get to ask and and I have to sit and listen to the teacher the whole time so
259I just wanted to comment that this isn't something new that there are longitudinal studies that are out there District to District on how their scores have improved it's going to take us a little bit of time because we've had holes and gaps in the curriculum we haven't been as on board moving forward so it's going to take some time to get us where we need to be but with all of our other subject areas also becoming more I'm not going to say inquiry based but more communicative in classrooms this just by Nature flows with that can I quick question um something has kind of been in my mind since Ed Serv but if algebra geometry and advanced algebra are we doing inquiry based in all classes not just these you know three that we're buying
260the culum my understanding that has been happening and I just want to be sure that they're getting that they're going to be on the right the teachers are going to be getting the right training to make sure whatever class if it's not off of this curriculum right like our AP classes I'm assuming they have a different curriculum I I don't know but um I want to be sure that you know they're getting the the training also are we planning on doing INR based across the board so the way our math schedule works is that um each one of our Math teachers will be teaching one of these courses and so though we are not adapting different curriculum materials for things like AP uh pre- and Kel ab and BC um they will be involved in
261the pression development as it relates to the open up materials um and then obviously implementing that with their um other cours workk as well great was was doing some research on this um is my understanding that maybe I'm I guess I'm trying to understand this um that it's not 100% inquiry based there's still some there's still some um teacher um Direction provided in the in the instruction of these particular lessons um is that correct yes absolutely I you know they points of clarification as they're going um there is absolutely teacher guidance when it comes to like formulating your conclusions so that is included within the um curriculum as well all right Tina I appreciate the um ed services committee really diving into this and I trust their recommendations so if they brought this forward thank
262you very much all right I'm going call a question on this one can we get a roll call vote Craig pman yes Mike Higgins yes Lorie howand yeah bred y yes Diana Johnson yes Tina Johnson yes Sam o David Sher yes Dan bolner yes all right motion carries the resolution carries passes I'm getting tired uh resolution 9307 adoption and purchase of amplify science uh this is the adoption and purchase of Amplified science is the new science curriculum for Riverside middle school science recommended by the RMS science teachers are presented to the ex Services committee do I have a motion motion second second motion Martina second by Mike comments or questions hearing none roll call vote please Craig Wartman yes mik kins yes Lor hen Brad young yes Diana Johnson yes Tina Johnson yes Sam oil
263I'm David Trader yes Dan bman yes all right that carries next up resolution 9308 Wisconsin school nutrition purchasing Cooperative agreement this is for the co-op agreement for our food purchases for the school nutrition purchases we have a motion Move Motion second by mik all right okay listen please C yes Mike Higgins Lorie H Fred y yes Diana Johnson yes Tina Johnson Sam ow yes David Shader yes Dan bolner yes all right and that passes resolution 9309 building you speeds do I have a motion mik second minina roll call I have a question though we have discussion first please yes we can um my question on this one is where does youth basketball fit in if someone could provide a point of clarification is it class one or class two I know in years past they've
264been charged um I don't know $30 $40 for their time there their two hours whatever um is it a district sponsored activity because it's kind of like Park and wreck but it's middle school and High School aged but it says Class 2 is youth organizations not sponsored by the wsd so I'm just curious when a something like that goes in there would they be a class one or a class two um and do they get charged additionally for custodial Services being later I'm just wondering is this do it new policy Shar do you have any idea of which I don't have an idea where they are I mean I just is this a is this is this a significant jump from where it was in the past or is this pretty similar to okay but
265technically to answer the question if they were to be charged um they would be charged $80 so it's a it's two um two our minimum so 40 * 2 uh for custodial plus whatever the rental would not if they're CL I'll I'll look into this at a different point in time yeah I mean to understand how everybody is classified I get it I just know this new difference connect and the the new extracurricular policy will have an impact as we break down that endorsed versus non- indorsed and sponsored versus non-sponsored as well so that can have an impact on thank you all right roll call vote please Craig Wartman yes Mike hi yes L hen yes Fred y yes Diana Johnson yes Tina Johnson yes Sam oil yes David Shader yes Dan bolner yes and
266the motion carries all right next item up is uh 9310 the 2425 breakfast lunch and uh and milk prices do I have a mo second no conversation I will go for roll call [Laughter] please Lor H FR y yes Diana Johnson Yesa Johnson yes Sam o yes David Trader yes Dan yes all right resolution 9311 2425 School fee do I have a motion second Tina uh roll call oh any conversation Diana um hold on I gotta get there so seasonal parent pass it says seasonal parent pass which assumes it's for the season and then it says per home event can we just clean up that language before this is published but it's not a seasonal pass it's a per am I not on the right thing I think it clarifies like it's only for the
267home events during that season a home event but it's not a seasonal thing it's an individual single event ticket it's not $4 for all the games if you get a season pass that's for the entire season right those I think are at the all sports that's all sports that's 65 but the seon there's no there's nothing seasonal like I can't buy a seasonal pass for basketball this says seasonal parent pass which implies it's for the entire season but realistically it's game by game you all look confused this is what it it doesn't make sense so if we can just clarify that language and then secondly as this is published um wherever it's published can be made known to parents because if you did a survey I would venture 80 to 90% have no idea that
268there is a discount for parents they have no idea that there's a seasonal thing for parents it's not posted at any games or anything that way so as we look to be more transparent communicative that would just be a suggestion think that would we be seasonal and just call this a p fast or parent single event right now if you walk up to a ticket booth it's not posted anywhere that there's a discount for parents has to be done with parent pass I think we can capture it with just parent pass a parent pass but if it is something that's a card and you have to buy all of them you know if that's what it's incurring well then I can tell you that last year it was on a piece of card stock and
269you had to pay for all of them and it came down to $4 a game so you had to pay for it all up front so this pricing is not correct because the the overall cost is different so there just needs some clarity in that particular all right so can we go ahead with this modified um of for this motion um with the word seasonal Struck from parent pass can I get a motion on that all right second second right Diana Lori roll call Craig Wartman yes Mike Higgins yes hen yes BR y yes Mayana Johnson yes Tina Johnson yes Sam o yes David Shader yes Dan bolman yes all right next one up is 9312 cesa 2 contract for the following Services membership in cesa 2 dialogue with the attorney and the educational ideology
270another motion second questions comments hear none roll call vote please Craig Wartman yes Mike H yes Loren yes yes Diana Johnson Johnson yes Sam ail yes David sherain Dan bolner yes all right next item up is resolution 9313 approval of milk bid from cemps this came up in the finance or the fiscal committee um it's not attached here but I will read out the important parts to the board um we had four bids um in on this Prairie Farms dub payment at 108,000 in change Eco bid submission was at 93,00 865 eco came in at $1,057 and Kemps came in at 89,4 122 so we did get four bids and camps came in at the lowest on this do I have a motion motion by Mike second second by Dan comments questions roll call vote
271please okay Gman yes Mike Higgins yes Lor Hollard yes Fred y yes Diana Johnson yes yes Tina J yes Sam yes David Sher yes Dan B yes and then make sure we attach that resolution 9314 2425 support staff notice of continuing employment motion motion from second from Tina comments questions roll call vote please Craig Wartman yes Mike Higgins yes Lauren Hollen yes Fred y yes Diana Johnson yes Tina Johnson yes Sam o yes David Sher Dan Bolter yes all right next one up is item 9315 24 uh 2024 summer school staff you have a motion on that please motion right got roll call go please Craig Wartman yes Mike yes Lorie Holland yes Fred y yes Diana Johnson yes Team Johnson yes Sam a yes David Sher yes Dan B yes all right and then
272resolution 9316 support staff compensation structure Margaret can you give me the elevator pitch on this so the compensation support uh the compensation structure resolution is to adopt the modified program that was presented to the AAR committee on uh at last lead atar committee meeting the details associated with the cost and the structure of the program that will be adopted or will hopefully be adopted are posted in the administrative content section of last week's HR committee there is a a cost of a little over 100,000 I wanted to say 137 137,000 37,000 to implement the structure um to be effective as of July 1st 2024 and then the H committee had also made some recommendations for future review of the program um in order to implement and then continue to improve upon the structure as well
273as keep urrent with market and changing labor market conditions can to get a motion on this second by S comments questions hearing none roll call vote please Craig Wartman yes Mike Higgins yes Lorie Holland yes Fred y yes Diana Johnson yes Tina Johnson yes Sam yes David trator abstain yes all right this brings us you still here and awake our second public comment section do we have anyone for make a comment only none present do we have anyone online we have none online thank you Canna get a motion okay motion all in favor can we thank you for the gifts we never really had a conversation yes thank you thank remember