001ready all right speak the appointed time and place and see formed pres go and call this meeting to order if you can all please rise and join in the pledge United States stands thank you then will you please take Tony here Mike Higgins here Lorie Holland here BR Yan here Diana Johnson here Tina Johnson here David Shader here David Smith here Craig Portman here thank you so previewing the agenda we do have one change to the meeting this evening we will not be having the closed session at the end that item should not have appeared there sorry for that it stays with HR for right now okay so next we any other changes yes um our student board representative graceand Walter will not be here this evening so letter A under announcements thank [Music] you
002all right next under public input this is one of two times the meeting which members of the audience May address the board ask that you step up to the podium if you're here in present make sure to put your name address in the log we have there and keep your remarks brief and if you're online please use the raise your hand feature is there anyone who' like to be recognized in this time please hello everybody my name is Elizabeth boxel I live at 809 KC drive here in the lovely town of Watertown and for those of you who do not know me I am also o one of five multilingual Educators in the Watertown Unified School District fun fact we have over 250 students from uh kindergarten on up to senior including in Discovery Academy
003who are identified as multilingual Learners also in the past ESL elll that might sound kind of familiar basically it's talking about students who have been identified by the state as learning a language other than English initially and who need some extra push help guidance to be able to get to where uh native English language speakers are and I'm here because I want to brag about something that we did last week by we I mea five teachers and our coordinator Ashley pyck who you may also known for the first time in I think the history of our yel department because it used to be a lot fewer we held what we call the multilingual family night at the library the public library last Tuesday um from from 6:30 to 7:00 6:00 to 7:30 somewhere in there
004why do I want to brag about it let me tell you why we collaborated with the Chamber of Commerce we attracted over 20 businesses and organizations to come to the community room at the library and we had over 50 families well over a hundred students from our district attend to eat pizza to participate in crafts for the kids and for the families to be able to feel the support and understand what it means to be a part of the Watertown Community we had organizations such as the fire department who eagerly handed out their little fire hats that was so much fun to see MATC or now I think they're referred to is Madison College they had a lot of inquiries because they have free English language classes they got inquiries about associates degree bachelor's degree
005how to attain a GED so a lot of help for our families there we had the family help La L and Jefferson County Human Services among many many others it was really really neat um we also had the National Honor Society both art and Spanish seniors they were all seniors trying to get in their hours they kill me uh they were there to help guide the students for the Arts and Crafts portion they were there the whole night they helped us clean up they were incredible so shout out to those people and it was just a wonderful night superintendent Burke was there for quite bit a time we certainly appreciate you being there and our families gave really good feedback they felt like they were able to connect with each other they understood more the
006resources that are available within the town and the businesses and organizations gave really good feedback that we were all able to gather together so much so that um MATC that gentleman said hey anytime anytime you have uh a school event we want to be there whether it's for our multilingual families or not CU they a ton of resources for all of our families um we had the library of course it was at the library we had at least five students getting library cards for their very first time one student okay I'm going to be brief I promise one student Nolan he is in first grade actually left his library card behind and on Monday he was in quite the panic but I had it for him and he reminded me every time he saw me
007in the hallway Miss boxel do you have my library card do you have my library card so he's super excited to use the library too so big things are happening within our district and our community big integration is happening and I'm really really proud of that and I'm proud of our department thank you guys for continuing to support the multilingual Department as we continue to grow because our multiable population is also growing almost by the week so thank you for letting me share that with you thank you thank you anyone else uh Jesse doer 879 Oakwood Lane also a teacher in the district and CTE department head for the high school I want to apologize I did not catch this last month at first read for policies I want to just bring up something on
008policy 9190 for the second read today if you want to look at what I'm talking about maybe this was an old policy and the language was still there I just I want to bring up where it says patrons shall be charged only for the actual cost of materials used in completing instructional projects I understand the intent of what I think this is for is that we're not upcharging students for a birdhouse in our classes which I completely get but I wonder if this has a gray area where we also can't do a project where we're doing something for a local business and putting money back into the program or even going as far as the lawnmower tuneup uh fundraiser for our classes where we are putting money back into our programs through something that we
009are doing so I wasn't at the meetings for the discussions I just see where it says patrons wonder if that should be student and maybe that word's been there for 20 years so just wanted to bring up as we're in second all right thank you anyone else like to address the board this time anyone on line no all right there will be another opportunity at the end of the meeting this brings us to announcements and recognition Communications first up would be our student board representative but she is not here this evening so our next one up is our spring election Board of Education board candidate introductions and we will have each person step up to the podium in the order in which they appear on the ballot so we will start with Julie Jan I
010ask that you keep your remarks to three minutes please 900 Harvey Avenue Water um hello thank you for giving me the opportunity to speak with you tonight my name is Julie J and I grew up land of the raccoons and I have now lived in the land of theese for the last three years my educational Endeavors include Bachelor of Science and chemical engineering an NBA in entrepreneurship and a certificate in geographic information assistance I spent 24 years as an engineer in various roles at B meter and now I'm a realtor at first we um I am also a participant in this year's leadership Watertown class my campaign for seat on the school board stems from a belief in the critical role a robust board play Community I firmly believe that our District's residents rely on
011the school board to facilitate fair and Equitable opportunities for every student Central to my vision is the understanding that the primary duty of the school board is to Foster an environment where all students upon graduating from Watertown High School emerge as compassionate informed and industrious contributors to the economy this mission is entertained by empowering our Administration and Educators with the necessary resources it's about ensuring that every child is provided with the tools essential for their success I trust that I have demonstrated my commitment to being a considerate cooperative and receptive member of the school board thank you for your attentive here and I appreciate your FS thank you next up is Tina Johnson if you want to stay where you are I'm Tina Johnson I've served for the past three years on the school board
012and the last year as board clerk my passion for Education was born out of my experience as a volunteer a parent and as a USD employee as a substitute teacher and a special education par professional for about a combin of seven years my positive Energy Fuels my drive to keep us moving forward especially in the areas of board development and Human Resources I successfully coordinated I successfully led the coordination of the board retreat and have contributed to board training and creating more positive working relationships my leadership with human resources has brought forth more education and information to help help us make more informed decisions we have robust meetings with meaningful content um I have monthly meetings with Administration and I've worked to develop structure and follow process my willingness to connect with others and listen
013allows me to gather information from stakeholders and bring forward to committee awareness and positive change I'm proud of the work we've done as a board in working together to develop more processes to become more effective with board operations I look forward to Contin continuing the work for even more progress I appreciate the trust stakeholders have had in me the past three years and I ask for your vote in continuing to serve for another three years thank you next up is Dan bolman I am Dan wner and I'm here with my my wife Kathy uh we've been married for 45 years and uh we have three children eight and a half grandchildren and we're expecting two foster grandchildren soon I I taught in a district for over 30 years including subbing at both the middle school
014and high school the uh we believe in strong families and we believe that strong families make strong communities I try to make all my decisions based on a Christian world you I would like to see our district be a destination for great teachers and to stop the departure of students seeking safer and serer schools if all the anecdotes anecdotes I've heard are true we need change uh the lack of discipline en Courage by a previous superintendent has caused us to lose some great teachers some whom I taught with some whom I sub for they left with early retirements and some moved to other schools we also need to hire and retain effective principles who will support these teachers and have the courage to discipline teachers need an effective outlet for disruptive students I spoken to
015teachers who left substitutes Who Won't Go Back Lunch Ladies custodians same story the Friday after school detentions worked according to team at the middle school the blue slip program used to work for substitutes are pretty much handcuffed without the support from the office I would also like to States and programs that have been lost over the years we need to expand opportunities for those students who know they want to go into a career in the trades we try to push everybody to college not everybody's right for college we used to build houses in Watertown if you go to Davis Street today you'll find two houses that we built schools around us even schools in a Milwaukee area Building Homes we're not that was not the big loss we're blue col town we have contractors who
016are short-handed waiting for apprentices they tell me that there's our students get out the last hour of the day and by the time they get over to them they're packing up to go home that's not working Jesse Dober does a great job with skills USA but we need to supplement that with a Building Trades program since Co we haven't had the elementary Reading Program utilizing volunteers to read to ele elementary students instituted by Nancy Zimmer it allowed students to uh teachers to hand off kids who needed one-on-one help it didn't cost the district ascent and it gave retired teachers an opportunity to stay connected I also believe that new programs and really anything that costs the district money should come with a sunset Clause if the program is working keep it if not it it
017will automatically relx and I would also like to see exit interviews with District employees to get ideas on how they would improve our schools and I and I do want to add that uh Sam alneel will not be speaking tonight he got the uh announcement from the district Saturday and he couldn't change his work schedule so um he won't be with us thank you and next is Charity Chandler hi everyone I'm charity Chandler I have had Educators in my family for over a 100 years staying back to my great-grandparents my grandparents so education is something that's always been important to me so much so that I went to get my PhD in educational leadership and policy and I actually completed the Wisconsin idea superintendent cohort because I thought maybe at some point in my career
018I might sit in the chair similar to Jared you know as I as I look around the table I want to thank Dave and Tina and Tony for your service and as well as everybody who's running alongside me um I feel having five people raise their hand to try and run for these three seats is inspirational and it just shows the importance of our community I'll I'll even say seeing Mr and Mrs wolner here I Babys set for Seth and Andy and Lindy when I was a kid and so it's it's nice to be able to see them again Mr bter is my ninth grade English teacher and one of the things that we studied in English class was Romeo and Juliet and what I what really stuck with me with that was that when
019two sides are approaching a situation and bringing politics to a situation it's only the students who suffer and only the kids who suffer and so for me I think what what really resonates with me is the idea of advocating for all of our students you know leaning on our board members and our teachers the people in our Administration that we are entrusting with our district listening to the parents who care about their students my mom is here tonight with me because even as a 45y old woman she still cares enough to sit alongside me um I think from a board standpoint some of the skills I can bring are active listening a learner's mindset I know I have a lot to learn when it comes to the board and I know that those of you
020who are remaining will teach me uh relationship development and collaboration because I think the more that we can collaborate the stronger that we will be I want to create an environment like what I did I moved away I went to college and I chose to come home opened a business here in town reinvested in the community joined the Education Foundation became a chamber of commerce Ambassador and I did that because Watertown is a HomeTown that I was proud to come home to and I want that for our students in the future I don't want it to be we've all heard the phrase I don't want it to be water talkie I want it to be coming home to Watertown because this is a place they want to be they want to be those Future Leaders
021in our community and I guess in closing I'd like to do a shout out to my 10th grade English teacher Jen Bella she took a student who had absolutely no interest in becoming a public speaker and she empowered me to join forensics and my voice and I can only hope that given the opportunity on the school board that I can make a difference the way she did for me thank you our last candidate was unable to attend all right then thank you all candidates good luck to you and we will now move on to the last item under announcements and recognition communication and that is the board of canvassers so we need volunteers for thatte four of us and can't be one so needs to be three board members and yeah that's typically includ in
022a court before okay April 8 Monday April 8 so BR David I'm on the hook I'm available I'm available so many volunteers usually I have to rustle them up for this one gotta be able to count to 20 Lori knows better do not want it's Mike okay with that all right we have a time for that or four o' o' are there any other items under announcements and Communications none that I have all right then we will move on to strategic discussion and our first item up is Leap Elementary and I'll turn this over to the superintendent yes so um I was uh given some information at the end of last year around this time um that there was a historical decision made um to give leap um five years to uh show some data
023in order to make a decision on whether or not we were going to continue to keep leap open or to close that as a school um and so wanted to have some discussion tonight because I'm supposed to be making a recommendation uh on whether or not to close it or not I find myself making the recommendation that I'd like to have two more years to make that decision my recommendation follows along these lines one as superintendent I'm unclear as to what the direction of the historic board really wanted me to look at and what data I was to be um Gathering to make the such of a decision um and so I'd like to clarify that with the the board as we move forward into the summer we have a strategic plan um that is
024coming to fruition this spring as well as a facility study I believe that those two areas will give us some direction as to help make a good decision one that's based on um good information as we move forward also there have been some impacts over the last five years that have been impacts that are worldwide impacts and local impacts that may have changed the trajectory of such a decision and I think we need to pause a little bit to understand and discuss what those impacts may have had um to what was previously discussed so with that my recommendation is to look at um making a decision um at the end of the um 20 uh 627 school year jar question if if we were able to make a decision I'll say tonight which I'm not
025advocating but if we did it two years from today when would that become effective would it become effective The Following fall or would become effective about 15 months later yeah so I didn't want to confuse you um what I'm what I'm suggesting is that you're right two years from today we would be making the decision at that point in time the recommendation will come with a timeline as to how soon or how not soon okay we it wouldn't be say a decision in uh March for the following September four months later it could be a decision in March for a decision 16 months later to keep it open or shut it's really up to the board at that time yeah to make that uh okay well how much time do you think you would need
026by the way I mean b if if it were obviously stay open it stays open but if you if the board at that time at any time said this is Impractical or we didn't hit our benchmarks our goals what what have you how long do you think it would take to shutter uh a facility like that you have an experience from Richland Center doing that and about how long did you have so we've we effectively shutter a school in three months that's not recommended and it was not easy okay um but what I'm suggesting is that I have these next two years to make a good plan for if that were to happen we could move quicker okay um uh right now I don't I don't even have a plan is in place to if
027we were to close it you know for the start of the next school year I wouldn't have a plan I would have to drop everything make a plan and you know those plans aren't very good right okay uh and so this will give us some time to discuss have have a lot of conversations about what that looks like our facility stud is going to give us a lot of good information about enrollments spaces available or not available all all those kinds of things you know um whether that's a facility that needs closing or some other facility needs closing I don't know I don't know what I I don't have the data for um and so I'd like to take the time to be able to do assessment of not only that school but all of
028our schools to determine what our next steps are good um dude on that basic train of thought what I'm hearing you say re if I'm wrong is that it's not in your mind it is not so much of a a close or stay open of Lebanon but it's that you we we've got a lot of things in motion to be reviewing our buildings our spaces our how we deploy um the education the systems we have in place a lot of structural things that we're going to take a look at and everything is on the table Yeah so where I would because going living through it before when you put something on a timeline in a Chopping Block M it is extremely demotivating for that group of people that are invested in that you feel like
029you're on the edge of everything and that's not right if that's not what we're saying we shouldn't put a we shouldn't have a time frame on one particular thing everybody should be on the same playing field and saying that hey yes in this same time of time frame we're looking at everything and everything's up to grabs whether there is Cuts there isn't Cuts there's additions there's shifts there's changes it's all it's all out there and we want to find the best solution to move our district forward and put a plan in place to so it would be more of my tune to foot to say it's not it's not leap no leap it's what are we doing structurally the organization Craig um couple of things um to that point um I I feel like unfortunately
030that had done that there was a 5-year timeline by which to evaluate the situation so uh my question is along the lines of uh why two years uh why not one why not three why why did you choose two yeah so I chose to uh for these reasons one we know that we're going to have some kind of a change on the board especially within leadership on the board um Tony's no longer coming back he spend board president for a number of years we're going to have new leadership we're going have new board members we're also Gathering a lot of data right now on the school district through a facility study enrollment study um and through a strategic planning process we're not going to be at the end of a strategic plan um that was
031disrupted quite a bit by a worldwide pandemic and other issues um namely that of superintendent turn turnover other administrative turn um and other things that have greatly impacted the functioning of the total District but also we will be in a place where we understand where we're going it'll give me the time to understand this community better it's hard for me to make that kind of a decision when I wasn't given the impact of figures as to what I was supposed to be looking at and for me to not really even know the district very well I want to make a decision that is within my contract period I was extended a two-year contract so therefore it will be done within my contract period okay so that I don't move on and then somebody else has
032to try to make a decision and they'll come to you and say the same thing I don't know the community where's the data what was I supposed to be looking at and outside of lack of a clear voice it becomes hard to make that decision I hope you understand why I'm saying this is what I would require Tina um a lot of different thoughts come to mind regarding this um first I we just have the line item strategic discussion and we don't have any other information to provided to us as a board to be able to support or not support your decision so that makes it difficult as far as not having any information um all just seeing that line item the things that I know about it um is that I believe it was
0335 years ago and there was a resolution now I don't know the details because I didn't research it that closely because I didn't know what was going to be discussed um I don't even believe there was resolution there was in February of 2020 that's as much as I know as far as I know it was brought up at a meeting and there was a resolution but we're I remember seeing somewhere along the line that there were goals I believe as far as like when I first came on the board three years ago there were goals as far as like you needed to meet certain enrollment requirements and they needed to be new enrollments to the district um you know and things related to moving towards you know like the agricultural curriculum you know I I
034don't have the goals Miz but there were goals with that and so we don't have that information and where is the progress that has taken place on those or not maybe they've exceeded the goals and so you know being asked to support something without you know data we keep talking about data um this is the first that you know that it's even been brought up and I you know I think it was supposed to be talked about and decided on in the school year of 2320 or 23 24 I think it was um you know and I can I can understand you want to gain more information and I know that there's the building study going on um but I also you know whether or not there's board leadership change I mean it's a nine-person
035board you know it's not just a one person um the other thing I guess that concerns me is that and that hope I'm not speaking out of turn here I know it's been said but you know it's been brought up as far as like okay there may be a future you know a referendum in our future and I take a look at that and I'm like okay so why do we have all the you know what I'm saying like if I'm taking a look at this and I'm like okay well we're supposed to be making some decisions on this but we don't have data but yet if we're going to ask for more money but we're keeping things open like I'm you know so I'm having a hard time supporting the ask because I it
036doesn't look like we have the information or the work has been done with it so let me clarify a couple things from a historical perspective so resolution 8899 from February 24th 2020 the board approved a fiveyear I'll use the term initial 5year period Pro Lebanon that's the language use five so mind you 5 years from February 2020 is February 2025 so at that point in time the board did not Envision nor set forth a plan that would call for Lebanon to be closed for next fall that was never on the table from this perspective what it called for go through the 20 2425 school year and what do we do after after that so there's already one year there's already one more to your question why why not one year already one one more year
037on the books per the board's previous resolution and the intent was we come superintendent come back to the board a year ahead of that and tell us where we think it is so just some clarification on timing okay 5 Years From the end of 2020 school year so that takes you through through 2425 that's through next year you're already we're already there so clarify the superintendent's ask it's a year beyond that it is fair to say and I'll read you exactly what it says so we directed the administration to prepare a plan for Lebanon the enactment of the plan shall include development of the curriculum and acquisition of material to support the environment environment education Focus necessary investment in the building and grounds for the next 5 years marketing to attract new students not currently
038involved in the district pursuit of Grants and fundraising to support the new program and building grounds improvements that was extend so right from there into be F further resolve intent of the launch date is and it sets that period so actually let me let me go back up on the on the launch date here okay launch date the new program is 2021 2022 so that is year one so let me do my new map that means fiveyear period is through 2026 do you have said plan then there was a subsequent presentation to the board to go back and find it that outlined the educational plan it was focused on that point number one that was the focus of the following presentation to the board and I was asking for essentially curriculum approval in essence yeah
039so actually I'm going back [Music] here the date of the new program is 2021 2022 so that's year one so so year 2 is 2223 year 3 is where we are right now year 4 is next year 2425 year five is 2526 two years from where we are right now and we had in the middle of that much in year one so just clarifying he's asking for a continuation the remaining of the two years right continue what he's doing the remaining two years years of the 5e initial plan a comment is that one thank you for finding that and Jared thanks for the update thanks for bringing it to our attention um I would concur with Dave sentiments on this which is between all the irons we have in the fire and between keeping all
040options on the table and whether or not we knew that we were extending it or we weren't extending it is largely irrelevant as Tony just briefed us on we're exactly where we're supposed to be and this is a nice update because you're not asking for two years on top of what the board in 2020 asked for and with the facilities plan the Strategic plan and the referendum all options are on the table anyway in which case maybe Lebanon does get closed but maybe it doesn't and you know what it's going to be in line with our our plan for all the other facilities buildings and grounds so I'll say thanks for the update Jared and there isn't ask because it's important to note it did originally ask for sh revisit it no later than the
0412023 2024 school year to determine any changes in Direction at the conclusion of that 5year period so he is asking right for you the likeliest impact here is some extension of the time period but so and if you guys have any other historical information that will guide me I I'll do my best to find it but I don't believe and clear were you there Fred I think so he did made so Fred and I are the only ones present that were there uh at the time and I do not recall any other specific goals identified Beyond this and Tina asked the question who was principal was it Kaya went time or who was no I believe that at that time and I could be wrong and I here Brad were you doing double duty at
04211 out at that time because you used to I think we had switched I think Kayla took over from so question yes uh and I'm looking at this again and one of the things that I would like to know um you been two years SP um is that I don't remember in the time that we've since we've done this um any significant investment in the building the ground at Lebanon um marketing specific to Le um or any I like to know if there's any specific grants and fundraising anything like that um part of my point is is if if uh um as a board if we have not not um looked to um make the investment of ourselves into this program we should not be looking for the you know what are the outcomes right
043now um so I think again I would go with the um Jared's idea of the extra two years one of the things with that too is we're not getting the facilities plan information until full run until December November I think this been plan for that yeah so that is going to drive a lot of what our information is on this and again strategic plan there's a you know the other information to drive that that would be a big ask to get that in December and make a full plan and everything by February so I I'm in favor of the year Well clarification Fred is Jared asking for an extra two years or is he just giving an update in the middle of this and from the way Tony read it they're they they're current let
044let me let me restate then I'm in favor of the continuation of the current plan I would tonight has given me a lot more clarity than I've had on this issue so I really do appreciate the discussion and if you have any other information on the the plan that was produced I would greatly appreciate that I don't have that I've done a lot of searching even for you to be able to pull that up but when I went to to boards and leap Lebanon I mean yeah going through old minutes I mean unless I unless I had that date I will pull the folder would have been difficult board archives please um in all due respect FR my concern is that if we enabled the board enabled Administration say three and a half years ago
045whatever the duration is to come up with a plan plan double down on marketing um attract new students whatever it was and there was a I hate to say a failure but they didn't achieve those steps maybe because of Co stopped them but to say that well because you didn't achieve the steps that you said you were going to achieve so we're going to give you two more years that doesn't seem like it's the right reward for not doing the work that the administration at their time agreed to do okay now I I I appreciate the fact that they were distracted by Co we all were nobody had a plan in the beginning of 2020 uh by the way March 18th we were going to announce the the capital campaign for the new YMCA that
046got canceled two days later and two and a half years later we picked up the capital campaign for the YMCA I get it things got delayed and on that one point alone I would be in favor of extending it because this just got buried nobody was looking at it on the flip side I don't want to reward a or to to say well you didn't complete the steps so we're going to give you more time well why didn't you complete the steps that was your job to complete the steps that's part of accountability so I don't mind extending it but I like the fact what Dave said earlier when you look at the Strategic plan when you look at the facilities plan I think it lines up pretty nicely with this as it stands right
047now that no extension or additional board action is required because I think it lines up with the date in this from my perspective but I could unless somebody can correct me on the lineup of the Strategic plan and the facilities plan I think it's fairly congruent that we're going to end up in the same timeline but maybe I'm missing something damn well that's what I was just going to clarify because both of you have used the word extending it so is it an extension or is it concurrent so we first need to have that secondly since Jared's Tak over we become more data driven and we're getting more valuable than maybe what's been there before to make a decision even in the next year with what and then additionally with what planned so many things
048we have uncovered have not had uh structure not had follow through so to make a decision or even begin to think about that right now um makes me a little bit nervous because you just get bits and pieces so I like what Dave said earlier or no I think it was you David that it said um we're looking at everything everything is on the table and everything would be falling in this right now we just have so many different things that I don't think were predicted five years ago and I wouldn't be ready to make a decision right now especially knowing that sitting around the table we can't even dig up half of a conversation of so what what I'm hearing I think I have a motion to bring Clarity around it would be beneficial
049to Jared but I'm hearing there's no reason to have a Target on lebanon's back at the moment everything is everything is going through a review process over the next year plus here and anything is could be chopped at any time added to at any time invested in more at any time there's Lebanon the leag program is up and running it's got traction under it it is not it it's no different than any other than the stem program than the you know discover Academy than anything I mean so why does it have a I we have this point in time in which we're we're bringing up things see if any course of action needs to be changing I think we're saying there's no course of action needs to be changing let it run let it bring
050let it move into the street strategic plan and so forth I don't know how to put that into a clear motion but it's that's what I'm hearing out of the so you want to spin this out of and if I'm want to hear is we want to take this resolution and and bake it into the larger District strategic plan which within the same time frame I want to close and remove a Target off of Leons back that is any different than a Target off of any any programs back at this point in time I'm saying we have a larger strategic plan that's in in process we have the Strategic plan we also have the facilities plan and we've got the um uh student enrollment study right you've got these different pieces in place that are
051for the entire District Lebanon is a piece of that we still have what's the time the time frame are those are those within that two year window all right so why would we why would this be any different than anything else within that two-year window it to to um if it falls within that two-year window then just let it be part of the the larger plan we have for the entire District the reason this is different is a a board previous board in 2020 gave this direction I'm trying to understand it and what the ask was from that board my I'm saying why would this situation today be any different for the Lar District then for Lebanon then for the larger District which means from my perspective we should take this and then bake it
052into a larger Mo as Dave motion for an entire District which we are already do Craig is um just for clarification purposes is is Le is Leap structured as a charter not okay investigate that at one time but did not okay but yeah we do have we do have charter schools within our district that we do evaluate every five years not the say not to say that we putting we're putting a Target on those particular backs but it's just that's just the process of evaluation those particular U entities all all entities all programs should always be under continuous valuation mine is a process question yeah so what is the process then of changing or amending a resolution that board has given directive on when we can't just say oh we want to change it so
053what's the process to go through that because I think we've made some very valid points but now I'm not saying I want to set a president but what's the legitimate process to do it appropriately this is the learning part of me what do we need to do how about a motion that would say that we uh was the wording used in here we uh affirm the direction of leap uh and at this time we affirm the direction of leap and um get the time B bounding out of it and and commit and recommit to it without any time constraints what are we affirming on I want data well I mean it's that we shall revisit and determine if a change of Direction and conclusion at the end of so we so if I may it
054can I'm sorry please if one were to U read the original resolution in a from a certain point of view shall R visit it no later than 2023 2024 school year determining change in the direction of the conclusion of the initial 5-year period that statement does not in any way indicate that is the one and only checkpoint for this process it does not limit the administration board to come back and AD it just set one mile marker along the road we've reached the mile marker is the collective interest of the board this time to say we still want to come back to it at the end of the 5e there's nothing preventing us from doing this and it's going to continue it's only it has by this resolution is a 5year program approval the board
055can let that run and the administration will have to bring it back obviously before that end of that 5year period for either reapprovals some sort of change so the statement was put in here again was it's not a one and only one checkpoint Thou shalt make a decision by this point in time it called for a checkpoint in the process we got that checkpoint we can say just let it continue running and it's so we are not extending the time period it's a 5year the original 5year timeline approval is in place and we look forward to hearing from the administration as to what should be done at the conclusion of that 5-year period take Craigs first come personally my my perspective would be that I'd like to see this play out the way that it
056is written and I I don't see that there's any further board action required here just just know di piggy backing on that exact sentence the second sentence under be it further resolved yeah um if we're a visit it right now yeah that gives us the latitude to do as someone had adjusted I would say to open it up to all Lebanon is part of all of the schools and therefore we can look at it along with the facilities and the Strategic plan and whatever that that gives the latitude then to take as Dave said the Target off 11 lebanon's back does it not in that sentence well the other work has already started and Lebanon is a part of that it's not like we're running a strategic plan separ understand what this ising those five
057items are supposed to be done for Lebanon and Lebanon only and that's the data that's supposed to be utilized to make a decision and that's the part that's missing is the data is supposed to be utilized I'm just saying this sets out a 5-year program period which currently concludes at the end of the 2025 2026 school year that's what I'm saying like we we we not you the board approved a 5year period it's got another two years left to go right let it run does it does it need and have the administration come back I'm I'm saying there's nothing else required in your interpretation at the end of five years does it need a any action or it just it has a fiveyear approval has a 5-year approval there's no ultimatum in but there's no
058unapproved that is default if if it never comes up for a discussion again it just continues that's what I'm saying there's no alatum in this document correct it doesn't say it will close at the end of five years if the board takes no action so it's absent which means it doesn't so Jared does not have to put on his agenda that two years from now he has to make sure he has a conclusive conversation about about Le this this can be as conclusive as it is it can be that's right it can be weaved in if he needs to or weaved out if he wants to right the only thing that would happen during that 5year period daav is somebody could stand up and say wait a second you gave me five years corre if
059we tried to make a motioned to do something in six months if we tried to do something rational irrational we could say we had five years that's that's exactly the point it gives no indication what to do after five years it just says hey let's just pull back let's give me give us five years to get this straightened out and then after that we'll revisit it but there's no ultimatum it was just a grace period of 5 years to get it straightened down no but also if somebody asked me to produce any one of those for [Music] um I can I can say yes I mean I know that Mark and his team out at leave are working on a lot of those well I don't know that there's an official plan I don't know
060if there's any other markers that were to go make a decision uh and by reading this I don't even know that there was a decision that need to be made other than to come here and say here we are and then here we are is in a place that I I don't have information for you and that puts me in a not great spot I consider this I guess more of a discussion versus a checkpoint because if we don't have any information we can't make it I mean decision or agree with you recommendation on that I I agree I think to be honest with you having my on the document having been here before um be admin ministrative changes and I mean that at the building and at the office the uh office level here
061uh as well as unintended things such as the Pandemic part of the problem when we wrote this and part of the the the intent of this document was to gather that data we didn't know what we didn't know back then and I'll be honest with you I don't know if I'm any better now than I was three years ago I still don't know what I don't and again no fault no fault on anyone for that but I think the we have wheels in motion to get that information the facilities plan and the other things that we have have those wheels in motion if I was going to make any recommendation it would be let's get the data first but that data is holistic through the through the entire District it's not it's not just data
062here which is which is this is piece of that larger puzzle and let's see what we got and again I I don't I don't have the information here as much as I didn't have information three years ago I'm just looking for some clear Direction and if and if the direction is is this then I I will go back and do some check-ins for a plan and recreate uh something uh I will inform ed services as to where we're going um but then I I believe we've done due diligence to this resolution would agree with that I think the key here is that determine any change in the direction I don't think we have discussed the need for any change at this point so if I'm hearing the board right the direction that I'm supposed to
063have is to make sure that we have one through four in place and that I can share that with the board and I'll do that through ed services uh and we'll do that you know hopefully within the next six months here is to finalize and bring that forward I would say though that it doesn't have to be and I'll look to the other board members I don't necessarily know that if you need to make sure that one through four are in place so much as speak to one through four and if they're not in place walk all right Mark yeah my divided attention but I was try [Music] to I'm not looking at [Laughter] Facebook I believe I have Direction then which is to do a review of this with Mark and the staff at
064leap as well as our central office team share the information that we have at service and then I've met the conditions of the resolution and assuming that there's no recommendation no no board action needs to take place now or into the future based upon thank you for the clear guidance I appreciate it good okay see sufficient descent to represent the majority of the V we don't need that all right okay so our other item under strategic discussion is enrollment projections so with that we have Sarah um Duncan online and I believe she's going to speak to go ahead um yes so in bardex there is the chart which shows the enrollment projection for the next couple of years um this is using a method that the district has used for several years called the cohort
065survival method which looks at six years of data and then projects forward based on the average number of students that would carry over to the next year and so using this model you can see that um for the 20242 school year there is a projection of a decrease of 66 students um I think that the most important thing to remember I always say this but that this is a projection and it's really a tool that we can use to help us um make some Financial projections as well but it will certainly change it's not an exact science um but it just is looking at these averages carrying them over and then carrying them out five years I don't know if anyone has any questions I did put the head count as well as resident enrollment
066in um this chart so the top chart shows the headcount and the bottom chart is the um resident enrollment what they call membership and the membership number is what we use in the revenue limit to determine how uh how much revenue the district can raise through property taxes and Equalization Aid a question yes friend the formula that you have at the top are we looking at the headcount minus the summation of the opt-ins and opt outs open R in and open Roman out yes okay so yeah way I'm reading this as it is written is it's minus open enrollment in Plus open enrollment out if it's we have parentheses around those because it's isn't it's it's the summation of those this sounds like we're subtracting the open AR R many so when you turn the
067that's you're saying the first one which is headcount is looking at resident students in the district all right regardless of what school they are currently attending at this moment okay for the purpose of this calculation we're trying to figure out how many Resident students do we have so for that we take here's who are currently enrolled we subtract from that students from other districts who have come here that's why we take out and we add in students who live here but are going to school elsewhere so that is why those that's why it seems illogical that we're subtracting the open Moment In and adding the open Moment out because this calculation is about trying to figure out what's your resident number of students regardless of which district they are currently attending that's what I need
068to clarify you um Sarah David Shader um uh we've seen this or something similar to this for at least the three years I've been on the board by you and your predecessors can we resurrect any of those and uh give us a feel for how accurate this model is this methodology are we talking about a 99% curv fit are we talking about an 80% I mean are we good it are we good at is this model a good model I mean we must know what we predicted in 23 4 probably back in 16 and 17 how close were we can we find that that's a great question and I could find those for at least like the last four years and do that for sure I don't have that right now um I do know
069between last year what what we were predicting for this current school year um ended up being just a little bit different the resident enrollment went down a little bit more than what we projected but then the head count went up because of open enrollment so we had had more students open and roll in than anticipated so it it wasn't exact for sure but it was fairly close but I think it's a fair question to say what is the um percentage of accuracy over the last few years take all that data and kick it over to Chris Malloy so she has some data to look at give us some R but I would like you said one year out you expect to be within a percent two years out probably 4% 5 years out maybe 10%
070but I'm just interested if we're going to be basing any decisions off of these project S I just want to know is 2973 is at plus or minus 10% or have we been really really accurate with this methodology and we that's exactly what it's going to be no twins it's very difficult to predict because if you look at the last few years that are on this chart between um 201819 and 201920 we changed 44 students and then the next year was 281 students and so I don't think any any model would have guessed that we would go down by 281 students that year don't try to take anything prior to 2020 and use it but the last three years then I agree uh Sarah if we could yeah I just wanted to feel for this
071methodology and how accurate it's been since 2020 right yes I can definitely look at that just another U just cautionary tale those kind of along lines of what you're trying to do to understand the data too um for inance if you look at that 2018 to 20 um 23 24 um in the FTE column you'll see that we went down 405 FTE right and some people will say well gez that's a lot of students certainly a lot of money right um but it's not a whole accurate description of where we truly are with students and student need for instance in that same period our special rate went up as well as our El rate um both highly intensive Staffing programs right so I mean you can't just take it alone you have to look at
072that in a broader picture and part of the enrollment study that we're doing is part of the facilities uh study is going to help us parsel out what really happened with all of our populations within what we're doing in servicing and are we right sized and doing it efficiently to serve those we need to serve and the other complexity with this model for this district is given its larger number of private school options most of which run through the 8th grade I would say that prior to co we had a fair understanding of what to expect students moving up into the high school from the private school options in the community it was a fairly predictable pattern it was then disrupted for a few years and what's interesting to me is we're actually seeing in
073some ways some larger jumps at that period than we saw prior to co so it's a bit of a settling out of this curve from that extraordinary event and again it is different for Watertown than many other districts because of that large number of private school options that go through eight and then they go here or they go to limited number Craig I just I'm just kind of confused a little bit because know we've looked at these enrollment projections as part of U the budget yes um why is this on our agenda here tonight I mean what am I missing historically we look at it this time of year okay um and it really is one small part of like the larger Staffing discussions that we're having administratively um and looking at Staffing for next
074year slowly waiting into the data that's going to inform decisions we make about the budget and Staffing over the next two months good question okay any comments any comments or questions on this thank you then we will move into reports and have the superintendent report I think historically the clicker thing hasn't gone well we'll try it again superintendent report um got uh some uh students here uh shes uh doing some bridges map this was a cute little picture we thought we' put in there um want to go through some celebrations with you uh we we um are welcoming to the district a new Communications position um that Communications person is a specialist uh Melissa lampy um she came to the team a soft start on Monday um and uh first full day will April 1st
075after we're done with Spring Break um she is already moving forward and and and getting things done and really appreciate uh her being added to the team I think our Communications are going to get much stronger not only internally but externally as well also a celebration uh Watertown Varsity dance team uh was D1 champions in hipop here they are uh displayed for you uh with their trophy also uh we had um our German Honor Society and Spanish Honor Society students uh were inducted uh and um in order to be inducted they must have be enrolled high level language courses uh meet a uh a minimum GPA requirement and commit to carrying out service uh projects within the community uh you heard Miss boxel talk about some of those students um and getting some of their
076community service hours um at our multilingual family night um another celebration is the National Honor Society members put together goodie bags uh to show appreciation to our our maintenance and custodial staff here you can see Jerry at the high school being a recipient of that um very appreciative of the snacks uh and the special banners that were put forth by the National Honor Society I want to thank them uh for uh doing that because um I know how hard they work um to have things done um I don't have to say any more about the multilingual family night because Miss boxel did a great job but here's a picture of us celebrating by the entry um there was a a bunch of balloons there some of the kids got to take balloons you can see
077the pizza on the floor um and we we did we had a good time um talking with people in the community support agencies financial institutions uh universities um were there um along with County Health and some other support agencies it was just a really good um parent Outreach activity and I want to thank them very much for what they did it was really nice um this is uh me uh at leap uh we were introducing to the students in Mr Stock's classroom how matter changes both physically and chemically we are playing with dry ice you can see me uh pouring a cloud of gas carbon over his head Mr Stock's head um and then Mr stock was doing a chemical change uh to Co Gas by doing a baking soda vinegar solution and I was
078doing a um a physical change by uh uh changing it from a solid uh to a gas and we were seeing which balloon won the race mine W but that's because I was also shaking and warming up with my hands and doing everything I could to increase the physical reaction so that I could get more gas to come up um and so um I I cheated but I what's that no I I don't know if it's cheating if you just have good knowledge barely adapted yeah additions that's I mean just because I knew what was coming doesn't mean I was a cheater so but it was it was a fun activity we had a great time uh and we did all sorts of other experiments with it um had it you know just on on
079on the students desks and had them blow on it to see who could you know have their little chunk uh disappeared faster those kinds of things uh it was just it was really good fun um don't often get invited to classrooms but when I do I try to make every opportunity I can to have a good fun time with the kids um remember there's opportunities for everybody in the district to go out and vote we've got three open seats for school board on the April 2nd spring election five candidates are running uh whom you've heard from earlier in the meeting so please um do your civic duty and go out and vote uh and then um here are some important reminders as it stands right now I'm pretty excited because April there are no additional
080meetings it's a regular meeting impact month um so that's different than we've had for a number of months so I appreciate that um and if something changes we'll let you know uh March 25th through 29th is spring break and April 26th is the staff development day any questions that's all I have for you hearing none then we will move on to fisal management thank you uh the fiscal team met at 5:30 on March 13 uh committee members were present myself uh Craig Warman David Smith uh Mike Higgins was absent also present was Sarah Duncan director Business Services uh Miss Duncan uh discussed potentially changing the per trimester parking fee for high school students from $40 per trimester to 34 per trimester there's been some discussion and um issue with having the higher fee um for
081and then we wanted to make it more pro rated uh the fee for a full year is $100 committee will review um all student fees at its May meeting um also uh we talked about the districtwide purchasing um cut off is April 15th so we know that the purchasing will still take place but after that um it will diminish precipitously um then we've looked forward to the calendar uh we have U it's regening a running agenda item um we was noted that and I'm going to make a motion to change this language here when we get up to the consent agenda it noted that states here for student Athletics and clubs I'm U this was for all extracurricular activities not just these so I want to make sure that we have that correct um uh
082will be reviewed in the April fiscal committee meeting um and the committee will hear an update on the facilities Master planning process at the same time uh we had no questions on the monthly reports and uh no further business we adjourned at 5:42 p.m. uh our next meeting will be on April 17th uh at 5:30 comment or questions will you have the review of fees on your annual calendar for that month on a moving forward basis yes all right then we will move on to HR yes we met on Monday March 11th to which I was not present um and that's all I got um I I appreciated um Mike stepping in as chairperson um for the meeting in my absence um and uh I'll I'll go through what was covered and then feel free
083any members or anything like that that need to add in anything um as far as there was um the regular consent agenda as far as staff appointment resignations and terminations um and then we do have it separated out um this year as far as summer school consent agenda or maybe we've had it that way in the past as well um the summer school consent agenda is um up for resolution as far as for tonight as well um we had a substitute Staffing update and um Margaret reported that the district has hired 10 additional substitute staff members nine teachers one PA professional since January 15th weekly substitute staff bill rates for teachers varied from 73% to 92% with most weeks running above 80% um special education per professional weekly fill rate varied from 14% to 61%
084weekly and 30 special education bonus payments have been paid to substitute staff um thank you Margaret for the the update on that I know you know that's really been a a a serious um issue as far as having um substitute fill and so we're we're working on some of those um solutions to see what the impact is there um future meeting planning April um we are anticipating the Staffing plan teacher contract renewals health insurance planning um a vendor response from the RFP for the educator compensation model and an employee Wellness committee update um we did also have a closed session um that met the rules there no decisions were made while inclosed session um the meeting adjourned at 6:35 next meeting is April 18th comments or questions on the report nice job for not even
085being here that you guys did a good job way you go team thank you ed services sure head Services met on March 5th all committee members were present along with several other distinguished guests we had presentations uh from Miss fors Mr Bull Miss uden Hoven and then uh miss pyck miss bargan and Mr K um with the only continued or uh what you going say follow-up item is that uh again to summer school there's a resolution for the staffing plan as discussed in late uh 23 uh due to timing we were going to beef up uh this summer um those uh notes are listed here that uh behind besides the um enrichment um there there are several courses but uh focused on U education or Classic Education but it's not a requirement per se um
086and I think also per same as Fred uh Jenny that we may have one edit in here uh Mr ke's going to bring that up again in June to July and for the fall of 2 for the fall of 24 and any recommendation brought before board by December of 24 not or December of 25 yeah um so all the presentations are in the meeting minutes um and then we adjourned at uh roughly 9:00 roughly 908 I'm [Laughter] nice comments or questions I checked your 12 minutes that's impossible it was only it was only because uh showed up a little bit late we had to rewind right hearing none we move on to policy we met March uh March 7th Thursday March 7th um seven board members started the meeting together with us um including Tina
087myself as the chair and David Trader uh Lori was absent uh other board members present U Tony ernette red yant uh Diana Johnson virtually uh David Smith and superintendent jar Burg uh we did uh Tina Johnson uh was sponsoring the extracurricular activity we started out with with that particular policy um which we got a brief overview of the policy um regarding uh since since February uh Miss Johnson developed a series of questions for Dr Burke and to ask Neola and to seek some guidance uh that will move the committee forward with policy work um Dr Burke received those responses from Neola uh which worked diligently to turn around on that information um for us to uh have this discussion at the committee level and it was recommended by Mr Brown uh to stick with the
088ne policy as much as possible so the committee agreed that that was the a best um best approach and determined uh to bring together a subcommittee uh hopefully in April to um prepare for first read the possibility of a first read recommendation at the April committee meeting uh with these other with the other policies despite our best efforts we um there's a there's a little bit of um a learning curve regarding Neola in a sense that we had a condensed month and uh the turnaround uh that is required as part of the Neola process requires that Neola reviews uh those particular changes that we put forth as um uh recommendation for first read and that's why um a number of those policies that we had discussed didn't make it to the agenda for first read
089tonight so um again it's kind of a function of the quick turnaround this month um again we're all learning in that process so thank you for your patience regarding that but that is that is particularly the reason uh we also did discuss um uh the public comment um policy that U um the public has been a vocal about that we've been uh having a discussion about um from time to time uh and you'll see that on the agenda later tonight um basically um there was um some some collective discussion uh to to um make some adjustment to the verbage of the policy um and to remove some line items um so after some discussion it was to determin to make Mr Smith's recommend recommended changes uh to the verbage is to the verion line D
090remove portion of line J5 and bring the policy back as a second read at uh the regular board meeting tonight so that that was um that almost didn't make it to the to the meeting agenda tonight um so that's why you see it as a a late ad and we do realize as a committee that there's there may still be um differing perspectives on this that's why we're hoping to can finish that conversation tonight while board members have an opportunity to weigh in on that um the then we also had the first reading of the um the Neola 1000 series um there are three admin thousand Administration Neola policies that have been aligned with the district policies this group of policies were easily assigned with the current District policies after it was discussed Minor Adjustments
091were made um and those will hopefully um be at the first read for April then uh the Neil the we had the first read of um the Neo 1000 relation policies that didn't have a district match this group of seven were discussed with policy TW uh 12301 development of administrative guidelines being discussed at Lane um and then um policy 1110 assessment of District goals along with the related um board forms uh that was actually going to be forwarded over to the planning committee for more discussion it had uh to do with a little bit more of the Strategic plan as well as um how how we evaluate ourselves as a board so we felt that that um kind of felt like that was a good home for it because we be discussing that regularly the
092committee also suggested some minor updates to policy uh um and um all of those updates have been made the policy 1260 um with the exception of policy um it was determined by the committee that the group of District policy that didn't have any El match uh would be set aside as usual um but also um I as a chairman I I'll make this brief comment I did ask that policy 12 30.01 would be um considering that there was uh the possibility that significant cultural changes are being brought forward with that particular policy in conjunction with only two committee members remaining present at the end of the meeting I ask that that be placed on the agenda for the April 10th committee meeting um uh I'm Desiring a more diverse discussion um at the committee level
093so as to avoid some of the issues that we had had previously with um with other previous policies I feel like that's really hopefully where the heavy lifting can occur is at the policy level so that's why I requested it that way um I'm trying to avoid some some conflict that way um so if you have a desire to weigh in in regard to the um delegation of authority to the superintendent specifically regarding um administrative uh guidelines handbooks and administrative staff handbooks uh please feel free to attend the April 10th meeting regarding that so uh our next meeting is Wednesday April 10 at 5:30 thank then did you get note on the 111 Z to be discussed at our next planning meeting okay great okay any other comments or questions on the report no all
094right thank you very much then we'll move on to planning committee um Committee Member will met on March 6 committee members present myself Lorie Holland Fred Tina Johnson no one was absent and we had Dave Smith Dr Burke um Jason Bull and Brady as well we kicked off the meeting inove first all a close session and looked at the Strategic plan RFP submissions had discussion on those and then the rest of our meeting really went into a lot of process type things um the first pillar of board development we looked at the onboarding process and trying to put together some documents um for board members especially for our new board members looking at what the previous administration used to do on boarding compared to what we hope and plan to do um moving forward we
095also looked at um roles and responsibilities and things discussed from the board retreat um that too will go along with that board member handbook and then we spent um a great deal of time talking about that qu quarterly evaluation process that we use for our superintendent and put some of those things into motion our next meeting is May 8th at 5:30 which yes we will discuss that um policy was referred to earlier as well as some additional board development things and Fred did suggest that we do um a strategic Plan update and a referendum type update at every meeting there may not be a whole lot of information but at least here's a quick snapshot of where we're at and where we're going so um I don't know how detailed that will be here moving
096forward but at least what we know we will share okay comments or questions on the report thank you very much then we will move on to the consent agenda resolution 9278 consent agenda includes our board meeting minutes the committee summaries personnel and Staffing which includes both appointments and retirements and resignations the approval bills the first and second reading of policies there are no first readings up for this evening there are number of second readings do I hear a motion on the consent agenda 9278 yeah so you a voice second yes please second okay comments or questions on the motion I'd like to make a motion to make an a adjustment to the fiscal management committee uh meeting minutes and the nature of that adjustment is um in the underneath the planning calendar it says this
097is um it was noted the funding for students Athletics and clubs will be renewed will be reviewed that should read for extracurricular activities so I'll suggest that that is in the scope of what we call grammatical and if the Mover and the seconder will accept that as a friendly Amendment then we don't need to do a separate motion on that accept yes okay I have an adjustment to the ed services uh the very last date and the very last paragraph says December of 25 which should be December of 24 again grammatical in nature will the Mover and seconder accept that as a friendly okay I have another [Laughter] one um I've got possibly a grammatical one um and then a comment um the first grammatical one or whatever we're thought spite as um would be
098as far as the um meting minutes for the letter A minutes um on page two um it says under committee and board meetings the last item March 18th um should not read special board meeting data It should read monthly board monthly board meeting yeah we'll get that um again okay okay all right what else do you have a grammatical one or I do have a grammatical one okay then I'd like to come back to my comment after the grammatic um uh policy 9160 it says at the beginning of it on the board welcomes the attend of members of the community at athletic and other public events I'd like to strike athletic and other and just say community at public events is that for the second reading that is for the second right we're on committee
099minutes right now right or is that all part of I'm I'm fine with that yes would there be a motion for that well do you consider that to be of a material change I don't actually okay then I don't think it's necessary so okay all right okay Tina um as far as um the second reading of the have a comment and then then that question as far as the second reading and um as far as the public comment at board at um board meetings um I don't necessarily agree with changing this like I think that we need to trust Neola because they are the experts as far as that that's concerned um you know as far as their representation their professionalism and things like that um however in the interest of building cons consensus I
100can support it it's just not my first choice um and then um I know there was a I kind of asked um but I'm looking for further clarification um like I know the public comment at board meetings um that was just added in this afternoon so how I'm just I'm looking for clarification as far as when something can be added kind of last minute versus when it needs to be you know what I mean versus when it needs to be to the next meeting and I did reply to your email so particular to this item so generally speaking in there is policy regarding the addition of clarify I'm speaking strictly to adding action items to the agenda I'm not not talking about adding additional materials in support of items that are on the agenda but
101adding action items to the agenda so here a policy was not originally included in the released draft agenda from last Friday but here it is it was added to the agenda in that is since we have policy regarding that in the end it is the board president's role to determine if it is Justified to add it at this late of an hour speaking for myself in this role I have typically said no in that instance in this particular case there were two things that stood out number one this was not a new item this came to for us in its first form back in February we all talked about it considerable length I'm guilty of that as much as anybody else not a new item you all seen it before secondly at that meeting the
102board set a clear expectation of that to come back at this meeting here in March not in April but in March so seeing that the scope of changes that were included in this were consist consistent with what had been previously discussed not necessarily agreed to but previously discussed at that board meeting and keeping in mind with the direction that you all had set of wanting to have it back at this meeting I therefore said it was appropriate to add it at the late hour for tonight's meeting but that was my that was my reasoning and again very particular evaluating each item that come to along thank you uh second reading 9190 I think Jesse had a question on that uh before the meeting started uh so the last s p patrons shall be charged only
103for the actual cost of materials used in completing instructional projects uh just wondering if Jesse got his clarification on that and if not can we get clarification before we vote on well I think we should if you wanted to make a motion to strike that I take that as a friendly amendment that one would be mature enough change we should just break it out break off 9190 stke it or change it to do you want it I would make I would make a motion to strike that last time entirely it's yeah patrons to I think he was instead of patrons students shall be Char you're Paul tell the intent of that statement is is to limit schools turning in certain sections of their program into profit [Music] centers and that of course unfortunately dates from
104practices in other governmental bodies not schools that did do work on the side and charge lots of money for it um we're not at the same milk but that is that is the intent of that is to limit the possibility of that kind of profit making becoming the primary focus as compared to educational Focus so I'm just clarifying that's That's the basis for that perfectly understood but from laser engraving coasters to making Banners To doing tuneups and and treating it as a fundraiser for skills or Tech seems to make sense so how do we separate in classroom fundraisers from charging patrons more than the actual cost of materials if otherwise it just caps it as I I mean you could start monetizing their labor which they don't get paid per hour so is it and
105that's what's there to control that aspect of it yeah I in the previous sentence says we can't exploit the students child laborers so but this is this is also for in class Cor educational time and resources is not extracurricular so skills USA doing tuneups is not covered by this policy so you know not that there's not some things that probably cross but if we're printing banners or coasters during school does that mean there have to be printed after hours if you're going to charge more than your material costs so just to be clear there's nothing in this language of this that stocks about things being Within or without a class there's no reference in here there's no there's no reference to here at all and all it simply says is charges for Career and Technical
106education projects so there's nothing here that says we're only talking about things done during school hours or things instruction once again Tony then what's your thought on charging for posters and Banners you can't do it because we're not allowed to charge more than the actual you can't charge more than the actual cost material I would simply explaining the basis for that statement so if one wants to strike it one should have consideration of that I think to make sure you have a suitable replacement so perhaps if this if this is of sufficient interest maybe n returning for some yes I for some proper wordsmithing so we have a motion like we have a motion we have a motion on the table could I withdraw that motion or you could yeah yeah but then I would
107like to send it back for you'd like to make a mtion so a motion to refer right yeah second 9190 back to policies Craig said except yeah than so I have a motion to refer by Mike do I have a second than second by Dave comments or questions on the motion to refer 9190 back to the policy committee I appreciate seeing our uh teachers and other staff engaged in the policy process good to see in future I would suggest things like that if they do to be able to send emails to the board ahead of time would help I have I wait i' got a comment to okay um when's the meeting April 10 Jesse I would recommend you we can I would love to talk to somebody about any policy that ever relates to
108CP without it coming to you first but I'm at USA State M another so could I have a roll call vote on the motion to refer please yes uh Tony ernette yes mikee Higgins yes Lorie Holland yes Fred y yes Diana Johnson yes David Trader yes David Smith yes Craig yes and a motion yes Sor and all right so with that removed we return to the remaining portion of the consent agenda now M at 9190 any other comments or questions on the motion I'll just say I appreciate the work of the policy committee and other members of the board in revisiting the policy regarding public comment and I fully support the changes that have been made thank you anyone else roll call vote sorry I I do appreciate your comments Dina regarding um trying to
109um come together on particular policy um I I was hoping you'd say that because I feel EX the same way I think other board members have also vocalized the same type of thing so I what you're saying is wasn't your first choice but you're agreeing to agree correct okay roll call vote on the consent agenda please Tony ernette yes Mike Higgins yes Lori Holland yes Fred y yes Tina J Diana J yes Hina Johnson yes David Traer yes David Smith yes Craig Morman yes and the motion carries don't put those next to each other our only action item this evening is resolution 9279 which is a 2024 summer school staff do I hear a motion on 9279 motion second by Fred seconded by Diana comments or questions on the motion hearing none roll call book
110please Tony ernette yes Mike Higgins yes Lorie Holland Fred yant yeah dianaa Johnson yes Tina Johnson yes David Shader yes David Smith yes Craig Wartman yes yes all right that motion carries this brings us to agenda planning I did not hear anything that I need to capture for future board meetings there were a couple items for committees but not for board do I miss all right then that brings us with public input this second time in the agenda where members of the public May address the board is there anyone who like to address the board at this time anyone on mine nope then I will entertain a motion to adjourn you have to make that motion I do not mooved by Fred seconded by me second cig all those in favor sign by saying I
111I stand at