001um and then that board president will take on the rest of the duties of the meeting to run the meeting um and so I just wanted to share that with you before we get started any questions that anybody has on that we've got a minute or so before we get call the order okay well that being said call the meeting of order school board I thank you Lynn will you roll call our members Mike Higgins here Lorie Holland here frad y here Diana Johnson here Tina Johnson here Sam aeno here David Shader here Dan here Craig Forman here okay looks like we're all present preview of the agenda I know it's a lengthy agenda because of our reorganization and other things but uh was there any changes or anything that we need to the agenda
002for this evening okay hearing none I'll move forward uh our next step is board reorganization I'll ask for um the election the board president I'll ask um four candidates um and we take names uh I have to do two asks to make sure that we have any elections from the field uh and then once we have the names we can go U by a secret ballot if there's more than one are there any candidates for board president nominations any nominations I nominate Craig Wardman for president okay any other nominations I nominate BR y I nominate David Traer okay any go ahead I uh will respectfully decline that nomination there any other nominations are there any other nominations okay nominations are closed we will pass all ballot you are to vote for either CG Wartman or
003Fred yant or president pick him up with I well I'll pick them up it e hey a close one um congratulations Fred y president Fred yat conations let's give y um a few minutes to get re situated so he can take the rest of the meeting forward it'll take about uh two or three minute recess till there a couple things happen that we usually do just before the meeting starts hey that's okay good it's not good all right first uh thank you everyone uh for your guidance and commitment to the mission of the district uh both of those will be valuable to me as I take on this role uh I appreciate that and looking forward to your collaboration support as we move forward all right next item of business election of the board vice
004president do I have any nominations I nominate David Traer right I nominate greig W okay do have any other nominations one twice all right hey David trer I don't know I just that's last two districts Wonder f so congratulations David Trader elected vice president of the school board thank you David all right uh next item on the agenda would be the election of the board clerk I nominate Tina right meet everyone else to that we have any any other nominations one twice not hearing anyone you accept I accept all righty we do get to S together didn't think that was okay moving on election of the board Treasurer nominations Mike di any other nominations once right Mike do you accept yes sir thank you I think all right the next action would be to appoint
005a deputy clerk in the past this has been in to do a roll call vote on that I don't know what the process is for that one do we have to do a nomination I I would say yeah a nomination and resolution motion Motion in a second I'll make a motion on that President second so we got a motion on the floor to nominate Lynn as a deputy clerk we got a second um let's get a roll call vote oh I suppose no um these are secret B for the other ones should be just um General acceptance on this or uh well we can just do voice acclamation it's not money or that's fine all in favor okay uh board committee assignments and representatives um I will send out an email to all of you
006um asking about um your preferences for committee assignments uh and we'll get that out tonight or tomorrow uh if you are a current chair um if you wish to stay as a chair uh if uh you of that committee or if you're interested in any other committee you'd like to be a chair of let me know uh in that same email um there will be uh an opening on fiscal because I'm not there so we'll have to make that determination on that so um and then once everyone get back to me I will let everyone know what we been for committee assignments all right uh I will just say everyone's doing a pretty good job so far so we we also um at this time of year uh get information to you from you as
007well as to whether or not you'd want to serve on the Educational Foundation or the Watertown Family Center boards um those are appointments to that our board President appoints to those two areas um so if you are you say those again yeah the educ uh the Watertown Education Foundation and uh the uh Watertown uh Family Center boards family connection family connection connection that's right it's family connections for can I make a suggestion yeah when you may want to include in that when they meetings the annual meetings are so people are aware before they commit yeah we'll help Fred with his email out to you just giving him some information to send out I can tell you the family connections meet um the third the fourth Tuesday of every month at 8 a.m. and Tina do
008you know when the foundation meets it's quarterly um we just had one I'm so sorry I don't I think it was Wednesday youate the next one's in September September but I can't remember it's usually on Wednesday at 6:m BR is our past most recent family connections representative is that one that you think you can continue with uh board presidency that you're intent I mean otherwi we could take volunteers but if you're going to be there it's a good organ it's a great organization in the community and I would recommend anyone if you're interested taking place in the board I have been on the board for the family connections for 12 years um I'm the current Treasurer um so but I've been in different roles but I've been and I was the member from this board
009on there in the last year um I intend on staying on the board but I welcome the others of you to join the board as well and so they do a lot of good work in the community tip so if you're interested he said those are on Tuesday Morning Tuesdays the last Tuesday of the month at 8 amm yeah and you can do it virtual or in person they at the library so the meetings are at the library all right so we need to appoint a representative for cisa number two delegate Dave was this you last year right are you interested in doing this again is that a nomination I'll accept I nominate you and I yes sure why not all right unless anyone else is interested all right so then all in favor all
010right and the last item on this part of the agenda is to appoint a wasby delegate I also double dyed on that which isn't difficult that's really only one day a year that you're required to do anything for wasby where the cesa meetings happen about every other month so but uh anybody wants to go to the delegate convention next January raise your hand otherwise I'll probably show up there cease to two anyway I not an Traer I'm gonna be there so I just we appreciate your service that's just efficiency right there efficien any other nominations all right all in favor I all right that brings us to First of two sessions for tonight for public comment uh anyone is willing to comment uh please uh take your space to the podium say your name and
011address for the record U please speak clear so that Lynn can write this down um and uh limit your comments to be brief if possible um and we'll go from there my name is Linda celd I live at w870 Long Road Watertown wison and I just want to come here thanking the three new or Tina thank you for your position again you're returning this schol board member and I just wanted to extend my appreciation to Dan bolner I believe that he will be a great asset to this board seeing that he's a retired English teacher forever in Watertown right and coach and so I believe that you have a lot to offer and I thank you for that and Sam working with kids I know your love for kids I know your passion for education
012so um just thank you for the three of you for returning and thank you for everyone else on the board for your hard of work and I just hope that we keep it all academic Focus thank you so much anyone else um my name is stac stud I live at 1002 East Main Street and I came to say congratulations and welcome welcome to the new school board members um I'm very excited to have Mr wolner and Mr owenneil on the board and um I appreciate uh that they integrate the parents and the family into education as a lot of times there is a separation and um their love for academics and and the community and I just want to say congratulations to you too Tina um I look forward to seeing what the new board
013has to has to offer thank you thank you anyone else have anyone online no one more oh my name is spring Reed I'm at 218 Margaret Street here in town and I had said earlier once before that I'm going to be a squeaky wheel so here I am sweet week um I would love to see peras go fulltime I know the budget and everything like that maybe you can a referendum but like they're a wonderful asset to the schools they're a wonderful asset to the teachers and to the students um it's a good way to get parents involved because a lot of times it is parents that become uh the Paras and like for myself personally and I do speak just for myself I find myself finding it really hard to keep track of my
014hours because while I'm there I'm needed for the first class all the way to the end of the last class so I find myself struggling to like keep track of my hours when I know that like the Temptation is very strong it doesn't happen but the Temptation is strong to just clock out and stay because there's need for me to be there there's just not the budget for me to be there and this I kind of think that goes for a lot of Paras that I speak to also that there's a big need for us in the schools and we are a more financially uh better fit because we don't require as much pay we don't have we don't have the certification so we kind of are like I know I like to say that
015the teachers are um are the performers we are VIP backstage you know we're the Roes we help out and we get access and the students are the audience and I think that the performers can't do as well if they don't have a good support system with them the other part is and this kind of plays into this a little bit is I'm wondering if there's something that maybe can be brought up about just us passing through kids through the middle school that kind of don't participate at all it breaks my heart to see every year that we push kids through sometimes because they there's nothing we can do they know that they can't be held back at Middle School level so there's no incentive for them to try or anything like that I mean they
016they can I know there's like certain aspects but it's a very sorry it's a very high bar to reach in order to hold somebody back but I feel like we're sending a lot of kids to that I don't speak ill I apologize but like I feel like sometimes we're sending through students that are lacking skills for the high school and it's just feeling like we're sending up behaviors because there's no mandatory like summer school or extra I don't know just some I don't have the answer I just know that it breaks my heart to see kids not try and there's nothing that I can really say to motivate them because they know that the next year they're just going to get sent up they're just going to keep getting sent up so Paras for full-time
017please and then uh I'm like let's try to do a little bit more to like maybe find ways to get them more engaged or something thank you thank you anyone else [Music] no all right thank you everyone we will have another opportunity to speak at the end of today's meeting uh next we have announcements recognitions and Communications uh first we have is our student board representative Elizabeth eers I'm G try to be loud I'm a very quiet person go great um I'm Elizabeth thever I am currently a senior at Watertown High School and I'm secretary assistant for student council so I'm going to do like a little recap of what's been going on and talk about some upcoming events so the whhs Academic Decathlon team recently completed in the Wisconsin Academic Decathlon state championships in
018Green Bay they won the division one state championship for a maral sixth time in the program history and the goling won 13 teams and individual medals um the visual arts classic team from Waterton High School competed in a state W Madison last month took third place out of 62 teams and the team brought home 14 gold medals in individual art making categories and took third place in team art history quiz Bowl uh whhs art student Ray H was selected as the grand prize best show Award winner of the year's State youth art month exhibit for her painting all Trails lead to you uh for the 12th year running the Waterton High School Musical department has earned a slot among the best committees in the music education from the National Association of Music Merchants Foundation uh
01912 Watertown High School students took part in the 2024 National German exam and over half are winning Awards uh the new initiative at Waterton High School designed to recognize students and staff who EX by the godling Spirit by going above and beyond to be good citizens are given wings um each week all nominees will be included in a raffle with five names drawn to win a certificate in prizes uh PR will be on May 4th from 8: to 11:30 at the high school Court will be announced at 9:30 post prom starts at 11:30 p.m. and until like 2: a.m. at the elex lot and then lastly uh there is a WS WTS Exchange program starting up where students can get the opportunity to open up their homes to have the German student the letters from
020the German students will be coming by at the end of the year and the students will get to send in paperwork to secure their German student for their choosing than uh next we have board member recognition for our two departing board members so we have resolution uh 9280 so whereas Tony Arnett has served as a member of the Board of Education of the Watertown Unified School District for the past nine years and whereas he has served with distinction and dedication while representing and promoting the best educational interests of the Youth of the wsd and whereas he has also served as board president for the last six years as well as on a number of special Committees of the Board of Education therefore be it resolved that the Board of Education of the Watertown Unified School
021District hereby expresses its appreciation and gratitude to Tony Arnett for his unselfish public service and for the significant contributions he has made to the wsd and public education so it's a resolution oh sorry roll call vote Mike Higgins yes Lor Holland Fred y yes Diana Johnson Tina Johnson yes Sam AEL yes David shreder yes Dan bolner yes Craig Wartman yes all right right resolution and that passes resolution 9281 David Smith whereas David Smith has served as a member of the Board of Education of the Watertown Unified School District for the past four years and whereas he has served with distinction and dedication while representing and promoting the best educational interests of the Youth of the wsd and whereas he has also served as treasurer for the last three years as well as on number of
022special Committees of the Board of Education therefore be it resolved that the Board of Education of the Watertown Unified School District does hereby express its appreciation and gratitude to David Smith for his unselfish public service and for the significant contributions he has made to the wsd and public education motion second roll call vote please Mike Higgins yes Lori Howen Fred y yes Diana Johnson yes Tina Johnson yes Sam o yes David Sher yes Dan bolner yes Craig Wharton yes right and that is approved next item in the agenda we have several generous donations yes I have um two donations here for skills USA one uh for $200 for components plus and another for $500 from sewer ninjas we'll pass those around for you to viw uh and then I have a third um donation uh
023this is from the Channeler House Bakery it's $4,225 um and this is going to pay off student lunch debt and address food insecurity uh for wsd students we have what we talk about internally is What's called the angel fund so uh students are having a hard time uh with their student launch um that and or making those arrangements we have some funds that we can do and this will help replenish that account so serious thanks to those businesses who support the school district couldn't do it without them all right uh the next item we have on the agenda is there strategic planning update and I believe we have Jason bull who is um here virtually uh to talk to us about that so are you helping them get ready work on okay yes thank you
024for the opportunity and uh board docs you should have a document called strategic Plan update April 2024 that will serve as as a guide for uh the conversations and so first want to highlight um uh this should not be uh we'll revisit this throughout our time strategic planning but we always want to ground ourselves in our why and so the why of our our strategic planning work is really to get some collective agreements on our founding principles uh what's important to us and what uh will drive us forward in our district and community we also want to have a focus on continuous Improvement we've talked about building action plans and some of the action plan work uh the ESC leadership has completed this will solidify that work and and really push it forward as well
025uh strategic planning really supports uh decision making and the actions that are are attached to those decisions and then finally our last wire around strategic planning is really some measures of success clear measures of success uh with the ability for us to monitor evaluate and adjust uh if needed so though I'm going to I would like to revisit those wise every time we talk about strategic planning just because I think it's very important next I just want to give you a quick update uh as it relates to kind of four steps that we've been uh taking uh undertaking the last couple weeks planning communication groups and survey says and so around the planning a couple things that I want to highlight first is that our partner Lori Miller from the donam group has provided us
026a road map with dates and action items and Dr Burke and number of other stakeholders have taken a look at this road map and this road map will provide us uh with with a guide from uh start to finish for our strategic planning work today we had a quick uh session with Lori Miller and we got to see some insights around our branding for the Strategic plan and a tagline that would go along with our branding and so uh Donovan group will be finalizing uh this branding and tagline and that will really uh support next steps as Rel to communication which I'll touch on in a moment and then the final piece around planning thus far is we're Gathering materials and data uh for the Donovan group so we have shared a number of data
027sets including our engagement surveys uh some star data assessment data some report card data we've also shared some documents that have really guided our work this year and years past uh just to get a comprehensive look at where we're at where we've been and where we want to go pause there any questions related to planning doesn't look like any questions thank you Dr Burke uh I'm going to move along to communication uh these are just uh five steps as relates to communication that will be forthcoming really quickly as I mentioned in the plan our friends at the Donovan group are finalizing our our branding and tagline that's the final step in really pushing out some of these pieces here the news release some emails that will go to families and staff members uh we'll leverage
028our our social media presence We'll add a a section on the website specific to strategic planning and then we'll we'll begin to push out some invitations to uh folks that will engage in some of our focus groups and work groups I'm going to move along to groups and then I'll pause there before we get to surveys um there's a number of groups that will be uh navigated throughout our process and so the internal team is like that Advisory Group and so uh Lori Miller has suggested a pretty small group I think we have uh she suggested eight I think we're up to 11 and so uh we have an internal team that's been identified and that team will start meeting really quickly here to advise Lori to be in the loop but also support the
029process from start to finish we'll have a larger internal group a work group that's that group that uh Lori presented about I think her idea was around 50 people some districts have been up to 855 but we'll begin to uh put together some ideas of who that is and look for uh that invitations from our communication to drive the membership of that team we'll hold I believe four focus groups uh over a two-day period and those are hour-long sessions six to eight people in each focus group really the beginning stages of getting feedback from all stakeholders so we'll send some invites there and then with all the work that is going on in our district around planning and visioning we've also coordinate at a time for Donovan group Lori Miller and our friends from P
030the facilities group to collaborate and be on the same page I think we're meeting next week just to make sure that uh we're on the same page any questions about communication or groups Jason I'd just like to put one ask out to the board before you move further um my ask is that uh each one of you um send uh L um one idea of a person that you think would be a good invite to um at least the external group if not um part of the focus group um teams um so that way we can make sure that you as a board member um have an idea of at least somebody you could reach out to on our behalf uh who can share thoughts um discussion points um that that you know be a
031good part of the process so if you could please send l i an email just giving us a name or or a name in a backup of somebody you think that would be good an instrumental person in that process that would be wonderful appreciate that we can send more than one you can but uh make sure you highlight which is the the one that you know or put them in a a list of you know first this one then this one I'm trying to get an idea for um those people who you know you we can't have everybody in the community but I want high value um and people who are going to really be you know engaged in the process really um share thoughts about where they are and you are a representative group
032of our community and I know that all of you have connections throughout our community and um if we start getting you know people who are you know well I shared that for some while I Shar that well then we can go on to the next one that's why I said one or two um but to tell you write an exhaustive list of 10 people it would be difficult we would have more than our 80 just with your representative lists you know and um 80 is on the very high end uh of of that because it gets to be not a not as good of a working group I will tell you that our our community is going to have many opportunities outside of the external team and focus groups there's going to be a couple
033opportunities for us to gain information so um we're already doing that through other survey work we're doing with our facilities plan and some all the other surveys that we're putting out there um so we are getting some data already but just a person that you can think of um maybe to um that we might reach out to just curious without any specific details time commitments about once a month you just wondering what if they are willing to do this what they're committed to so um we I will that Dr Burke what's that I could speak to that if that's helpful yeah you can thank you um depends on the grouping so uh the focus group work would really be a onour session in early may there's some early staff for Community engagement uh uh opportunities
034that would be really uh one and done in May uh and then the the community strategic planning work group that's the group that will really uh work hard to uh create the Strategic plan uh that group would have about a two-hour commitment uh one four times over the months of June and July and so that that would be the greatest time commitment as it far as far as a um um Community or invol it thank you I could also add uh uh one more request to Dr Burks um it would be very helpful uh as you're uh forwarding names if you could just help us with the role or connection to the district or Community uh that would just be helpful as we're planning to make sure that we're getting a representation from uh from
035a crosssection a complete crosssection of our Community um move on to the last piece here um survey says um I think we talked about this when Lori joined the uh board meeting last time um there is a concern about survey fatigue so in a typical process Lori navigates we do a survey here pretty early as Dr Burke mentioned uh p is doing a survey we have a staff engagement Sur survey out right now and so the decision has been made not to do another strategic plan specific survey but Lori has access to the engagement survey data and we'll certainly have access to the P data when that comes in as well questions I'd be happy to answer what does p stand foret R and they are the architectural firm who doing our facility study okay
036yeah plunket raets and Associates it's hard to say all of it together but that's why they say p Jason I do have a question um as far as the surveys go um did I did I see somewhere are there going to be parent surveys or was that we'll have a parent survey uh that the same survey that we've provided in the past through uh stutter but we will not have a specific uh survey for strategic planning for our parents are we getting parent input or is it through these groups only we will have parents on each of these focus groups um and Community uh teams and the work group as well for sure okay thank you you're welcome thank you for the opportunity I look forward to keeping in the loop uh every month thank
037you Jason all right next item on the agenda are our reports and we will start off tonight with the superintendent report you get this is always a this is a monthly challenge for me um that I don't know if I'll ever Master but we'll keep going so uh these are some students at Douglas um one of the uh first shots that our communication specialist Melissa lampy took um so just thought we include in the slide thank you Melissa um some celebrations you you heard from um our our student report that we had 12 students whs on the NA national German exam over half of them are winning Awards I just wanted to recognize that uh for you as part of our celebrations another celebration we have two herb coal Education Foundation Award recipients this year
038uh Jacob Johnson and Addison shook um and want to congratulate them for being named herb Cole Educational Foundation Award recipients with that comes um not only the distinction of being a herb Co scholar but a monetary award for each of them so congratulations to them was had a go okay next uh uh we uh for the 12th year running have been honored to be a n National Association of Music Merchants Foundation um community that supports education we are one of the best communities that has sports that not many communities can share they have won this award for the 12th year running just goes to show you how much we really support our music education and not only our music education staff but especially our students are are who are participants so congratulations uh to our
039school district for that another um celebration um we had over 80 uh High School seniors who are recognized in their participation in the career recogn or excuse me the apprenticeship program uh 90 area business business uh provided ership opportunities to our high school so again thank you to our businesses because without you we couldn't have this many and I can say this that we um in our region we are by far the most supportive school district for apprenticeships and when I when I say that it's not just us um and the students and the families because the students have specific things that they have to do to be an apprentice and earn their apprenticeship um by making sure that they're doing the educational work and the work hours that are at the facility um but
040also being in good standing with the facility um as an employee um while they're learning all of those skills right that provides something to our businesses but really we couldn't do any of this without them employing our youth in an apprenticeship and helping to Mentor them and to work through that and help them with the job skills training that they are and I will say that um to get this many students on a year-over-year basis in any school district no matter how big or how small that really shows the commitment of our community our parents and um those businesses and especially the students you can see them all there uh a number of them are with their families couple of employers uh and I want to thank Sarah tarpy um who helps run that program
041for us and I know she's very humble about it because she does recognize that it takes a whole village to do this but really without her it it wouldn't shine as well as it is so again congratulations to her and the students and all the businesses in that program next uh we had an opportunity uh that comes uh very few times in a lifetime to be in an area geographically located to see any kind of eclipse and we had a a a very uh almost full eclipse here and our our St staff uh at Lincoln um took their students up the opportunity many of our schools and and the students at the schools had some opportunity we even at the ESC took a opportunity to go out a couple of times take a look up
042um and uh we also included a local business in our our Venture we saw some people out at Mario wanting to try to take a look and so we brought them over some glasses and then once they put those on it was fun to see that because every time you have the opportunity to do that um it's amazing especially when you get the classes and put them on so um just wanted to shout out that opportunity we had another successful um Children's Day fair that was held this last Saturday uh there were 35 booths we had everything for 4K speech and language um you know leap was there skills USA they're all up on the side you can take a look um and again another huge thank you to uh not only Jenny Boris who's
043here today but her assistant Cheryl hollitz without them this doesn't happen so chery I take zero credit I will take zero credit yeah it is Cher but there are also a lot of other staff uh who volunteer and help out and again with the the student organizations uh again another shining star for our community um that we were able to do this for kids um and it also helps us to do child find and and take a look at not only have the parents see the programs that we we offer but to take a look at kids and see what what their needs are so really appreciate that um also another opportunity is our summer school registration opened on the 11th uh as of last Friday there were 795 students enrolled a lot of the
044teachers have been hired um and the letters of employment will go out mid maish uh and we're currently working on the per professional and special education per professionals um it looks like we've done a really good push to get some good enrollment for the summer and so just wanted to share that um again another Cheryl hollz and Jenny B um LED activity they're helping out quite a bit with uh Jamie K Jamie K who um runs this program as the administrator that summer schill program another opportunity uh work continues with our facility study these are um not only some of our Administration but members of p uh Punk at rits and Associates um who uh have come uh and are doing our facility study one of the things that they're doing um in these uh
045pictures is to talk a little bit about our educational adequacy if you can see here uh Jesse dolmer uh is uh going through some ideas or plans that he has for thinking about um not only his area but the tech area about expansion and trying to meet the needs if you've ever been down to his wing lately um you you know that we're using every available space and we still don't have enough for all of our day programming and after school programming life skills USA um but that's part of why we're doing this study we're looking at not only his areas uh and and the other teachers in that tead area but we're looking at all of our facilities all over the place and we're combining this facility study with a facility study that we're
046doing with Upper 90 Upper 90 focuses on energ efficiency and those kinds of things um so we can take a look at any Avenue that we have to try to realize dollars and or move forward uh to get some of these things done so you'll be seeing some of those studies come back with real data for us to make good decisions on and then um last opportunity I wanted to share with you is uh we have an event tomorrow night uh April 23rd from 6:00 to 8 called knowledge is power uh this is a substance misuse education series that's put on collaboration with Jefferson County Health Department uh the El club drug awareness program and our high school um it's free to the community and it's very informative for parents um and you can learn
047a lot from survivors individuals and recovery and medical professionals more um about this kind of activity so if you have some time please go check it out uh from 6:00 to 8:00 pm tomorrow evening um and then lastly here are our important reminders we have no school on Monday May 27th because of the holiday and because it's Memorial Day all of our other meetings in May tend to get pushed up so Ed servic is on May 7th uh May 8th's planning committee May 13th Human Resources fiscal management and so on I do want to share that um at Educational Services one of the things that um I'm asking to be put on your calendar for that day um is for p to do um a overview of the rough rough draft of the educational adequacy
048part of the facility study and at fiscal management a week later uh is uh on May 15th they're going to go through the rest of the rough rough draft of the facility study to just talk a little bit about some of the high highend scope things they found so far um and then at the uh May 18th regular board meeting they will have all of those kind of put together in a um shorter presentation um just as an overview for our public um so that we um we can have that so if you are interested in the educational adequacy portion or just in general all of the study then the best place to find those uh the information and an engaging conversation would be at ed services and fiscal management on those two dates May
04918 Sunday can we verify yes what what did we miss May Saturday May 18 is the Saturday so May 20th should have been May 20th sorry okay May 20th thank you we we'll uh change that I'm never perfect I try I never perfect any other thoughts or questions all right thank you superintendent uh next item up is the board of canvassers report yes and uh Jared asked that I give the update you have the two documents in front of you uh former board board member Tony Arnett Uh current Mike Higgins Fred J and myself along with Lynn met and collected all or Lyn collected all the receipts tickets and paperwork from all of The Village City Town clerks and we went through them meticulously with our calculators and adding machines and pencils and papers and
050we came up with the vote totals as are listed on both of the documents and then there is a oh I don't want to call it exactly attestation at the top but uh you can read through that and the U as noted the three highest vote gets were uh Tina Johnson Dan volner and I'm going to just say sam because I'm not practicing you yet at your last name so yeah there you go thank you Sam um and uh I'll say that concluded the uh meeting for the board of canvers unless there was any questions thank you much uh next item is the fiscal committee Comm meeting uh all committee members were present um and I will bring this up when we get to the minutes section um also present we had uh Sarah Duncan
051Director of Business Services Dave lockin supervisor of Technology supervisor building grounds Kevin suo athletic D Jamie cap we also had virtually um superintendent Jared Burke uh Lori Holland and we had Stacy rle as well as well so we'll have to adjust that in the minute um Kevin provided us this the facility Master Plan update uh talked about the uh here the walkthroughs have been completed um they've done some topography talked about how they were doing that with drones was very interesting um how he was doing that they met with the building principls and did walk throughs of those um we're still on time for phase one Jared had alluded to there uh and we should have our drafts for the committee meetings coming up here next month so going good there for that that um
052we moved a couple items around to accommodate folks um so the first item that we moved was uh Dave lockstein was talking about the purchase of a new firewall for the district um Dave walked through the bidding process for this uh for this one of the things is our firewall needs to be replaced um uh and he looked at we have different options and um what was presented was a managed service agreement rather than buying a new one outright um and we had some conversation on one of the benefits of doing this is a managed service agreement is that um they will be updating the firewall so any updates that come in their tax will handle it for us their cyber security people will handle that for us any incidents that come through their cyber
053security people will be handling it for us um and if there is an issue and an update was missed that means that the liability will be on them and not on us um for this um for the recommendation for this um the committee discussed this we decided to bring this forth uh tonight um I having the conversation and being in that uh business having um dedicated professionals doing this um is key um and the difference while not um small I think the difference was about $150,000 um that is is not uh that is less than the salary of one cyber security individual for a year um and for the length of this and I believe this is a five-year contract uh it is well worth the cost if we were ever to have an incident
054or a breach uh having that I you know I think that's well worth the extra cost there um and then you we don't have Dave and that team making these adjustments so um the item two was proposal for MD rawers um in response to our enrollment and demographic study um this is working in conjunction with the facility master plan um correct me if I'm wrong Sarah but I believe they were the only one that um replied to this our RSP on this had others replied but they uh replied as that they didn't have the Staffing to complete such a scope okay um and as we said uh it's a direct input into the facilities plan and uh p uh is waiting on this to as part of finishing up their plan um and item three
055what we talked about um we're going to Market on property insurance uh this is going to be U just kind of a heads up on that this will be part of the agenda for the May meeting for vcll then we talked to this why we things around a little bit so uh we've spent the bulk of the rest of the meeting talking about extracurriculars um the if you and I'm Craig will touch on it for the policy committee but we had a policy suggestion came out about um new language for extracurriculars uh what the fiscal committee's portion of this was is understanding the component of the economic components of extracurriculars this broke down breaks down largely to and for fiscal as we I put forward to Sarah and we started working with this is that
056we needed a fact finding mission on this first we didn't you didn't we didn't understand what we didn't know on this so that was where this this discussion started with the intent of being that we can follow up in subsequent meetings with more specifics um what we discussed in large about this was the the breakdown between fund 10 which are district own funds and F fund 21 which are are um group owned funds effectively um the with the exception of three groups everyone that is getting funding is from uh in fund 10 were Athletics um so we had a lengthy discussion with Jamie and how that Jamie cap on how athletic stiens were signed how the budgets were handled the different pieces with that um I'm trying to remember it's student council um forensics and
057math club make the C on that's it those are the three um groups uh it is um not surpris we we did make the take notice that both Academic Decathlon and um the um brain short here uh two of those three are have comp competitions forensics they do have competitions so there might have been a contributing factor there um so um the fund 21 that is funds that the district um we're the fiduciary on for these groups but these are those groups funds they raise them fundraising and use them spend them as they will we have no say in the response um and you will see if you look at the uh documents that were there for the meeting that there are certain groups that make a fair amount in their fund 21 one of
058the things that Jamie pointed out um which was of interest is that uh largely the fund tends for athletics goes to um uh Transportation this is a big bulk of that we do not pay for uniforms um for our athletic teams so you see those in the fun 21 a lot of that is going to be from that or um a booster club will'll donate money for that too so um so then I said the the U committee decided that we've had that information and then um looking forward to the next meeting we would Dive In further into the specific aspects of that and as I said um I'll let uh Craig talk about the the policy and how this aligns with what we're doing work that's being done in policy but we are working
059in concert with a policy uh committee on that so um and the FIS and then um for upcoming meetings we're going to look at the liability insurance student fees CA contracts and its May meaning as well as anything coming out as far as the extracurriculars so no questions on the monthly reports any questions there all right so next item on the agenda was the human resources okay yes all right Human Resources we had our meeting on Monday April 15th um we started a bit earlier um at 5:00 pm we had all of our committee members there um and then for uh portion of it for the first um portion of the meeting we also had um the representatives of United Lakewood Educators um which is the certified teachers union um of course Margaret our administrator
060she she was there um and then once that section was done others were brought in and stuff like that um so we started out with a um bargaining proposal exchange and then when went into closed session as you can see the state statute um would support our reasonings for that um and then at 609 um we um concluded that business um in which you will see you will see a resolution um tonight for um certified staff compensation and then also another resol for um other non-represented um employees so that was the business that was taken care of there so represented with a resolution um and then we went into um we started our regular board meeting at um 609 or a regular committee meeting at 609 and went into um called session for the reasons
061stated there as far as for the purposes of discussing um Staffing plan health insurance plans succession planning and CPI for represented staff um and so we do have um some resolutions a lot of HR resolutions we accomplished a lot of work we had a lot of good work um and then of course we also had the then we went back into open session we had our consent agenda which you will see for resolution and then um we did also for our future meeting planning um we have consent agenda the employee Wellness committee update for May and then may is also our our another compensation month um and so we will have the compensation study for support staff and we will also have a request for proposal for the educator compensation model that we will be
062taking a look at there um you know it was a it was a great meeting where we we got a lot of people working together and things like that um you know Margaret and I had a lot of you know agenda planning as far as that goes um for things to come to together and then things we also um needed to move to May then we adjourned around 7:49 our next meeting is May 13 at 5:30 all right thank you Tina David Ed Services report sure Ed service has met on April 9th with all committee members and several distinguished guests present uh the first uh update was from uh Mr Bull regarding act 20 and uh guess what there's more testing coming mandated by the state um and right now that screener as they call
063it is not yet specified but uh it should be announced by July 1st and then that all has to do with how implementing act 20 um so more to come um and maybe at longer discussion for ed services and the rest of the administration with how much we want to test or what we get out of it uh next to was just a sort of reading report um as I think Jared already mentioned April 26 is a professional development day um Sarah had an update on the special education student services and has uh presented a document or uh presented a summary of that document during the Ed service meeting that document has since been attached to the ed Service meeting minutes uh for background on all the numbers she was given us uh some good
064information there and if you have additional questions I'm sure she'd be happy to feel them and then lastly is a science update which will result in a resolution this evening because an aggregate between Webster Douglas insures it does exceed $20,000 for the three of them although individually not over $20,000 for any of them and this has to do with streamlining and uh trying out um amplify science as part of the uh K12 uh curriculum review process and uh we're looking forward to that and Jenny that's going to hit the ground so the amplify um pilot is happening right now the middle school will bring a proposal on May 7th to move potentially move forward with amplify and the resolution tonight has specifically to do with just the support materials for the mystery science already for
065the mystery science that we're already using correct sorry I got those mixed up um and then we adjourned at 9:07 and the next meeting is on May 7 all right thank you much can I yes um the are there three elementary schools named in that uh there are Webster Douglas and shs the other two Lincoln uses project leway and Lebanon has more of a Project based learning type approach and they're not using those Street okay thank you any other questions CHR B report ready uh we met Wednesday April 10th um we had all committee members present and we have two other board members FR and Diana as well as Burke Tina Johnson is uh sponsoring the uh extracurricular policy um this this particular policy we actually ended up changing the name of the policy uh
066to endorse activities U so in a nutshell I could try to get the streight we we have endorsed and non-end activities of those activities they are either going to be sponsored or non-sponsored um so of the I guess non- indorsed policies they're not going to be uh a sponsored by SP by the district they're just they exist people ask to use the facility we may offer a space and maybe a supervisor of that particular space just to make sure the kids are um supervisor are safe uh but of the endorsed uh activities there will be sponsored and non-sponsored sponsored will be um you know have some sort of a Financial um contingent to it non-sponsored might be much lesser of a degree um possibly fund fun 21 funds right so uh so that is how
067the policy is structured in a n nutshell um schools who move away from activities being labeled as sponsored non-sponsored do this in order to guide the decision to delineate between budgeted or non-budget Ed activities so that was the intention behind this particular policy um after uh the April meeting um um Tina and Jared will meet with the high school and middle school principles as well as District athletic director to begin the process of working through administrative guidelines on this particular policy so that is where the rubber me me throw it in a way where um we're looking at the fiscal component of things as well as um where things need to be as far as our activities are concerned at like trors um there's still work to be done on the fiscal side of things
068as you had heard earlier but um we felt that as a committee at least that this particular structure of a policy still allows for the status quo yet still allows for some changes as administrative guidelines will soon determine um all right so then we moved on to the retention P of um retention and the procedures for retention of students uh through 8th grade fourth grade and eth grade uh promotion so I was the particular sponsor of this particular policy um and it soon was determined that uh we have this policy but we didn't necessarily um we weren't sure how it was being implemented if it was being implemented um according to what hopefully the the board saw um as appropriate so um we had a lot of discussion about this particular policy because we did
069have concerns about um you know the child um who me feel um that they uh they don't necessarily if they're not being engaged in the classroom and they're not um doing the work what measures are we putting in place to try to reach that child what interventions do we need to look at to try to um provide additional help and and uh resources for those children um so we felt like this was a starting point um doing nothing like we felt like was done in the past perhaps um not necessarily there may there was some effort being made but U but doing nothing is not an option I guess I should say so that's how that the that particular policy comes to you as a first read tonight um it's there may need be some
070tweaks yet um so the board can also bring their thoughts and edits or to Administration between first and second read if they find something disagreeable within the documents and that's that's also open to staff and administration we need to make a tweet to this we need to hear from you that that includes the uh fourth grade the administrative guidelines as well that that's also in the agenda then we moved on to uh the ne policy 9190 uh for charges for Career and Technical education um projects this particular um policy kind of was on U the regular reading process reading and it was pulled out of the first read during um during last month's uh meeting so that we could C take a closer look at that it was determined that we were going to move
071to a sponsored status and David Shader will graciously um volunteered to help sponsor that policy and worked with u RCT program and Dr Burke as well finally um we had a discussion uh I requested that the committee had a discussion about um the policy uh 12301 regarding the development of administrative guidelines for policies uh to reflect uh some of the change well to reflect perhaps um what current practice is and after some discussion it was determined to strike the first paragraph that we had in that policy and add the following verbage to the last sentence of the first paragraph and shall require adoption by the board so we added some language that would clarify the policy and that's how our committee was able to come together on that um you will notice that the March
0727th policies that the policies from the March 7th committee meeting have not made it to first read yet um we can expect those to show up on the May agenda and uh maybe that's that's good because that allows for new board members to also get ACC Ed with those particular policies for first read as well so um that is my report Mr chairman thank you uh I was just gonna ask there any questions I know I was W I was getting over there um Craig you mentioned May meeting May is typically planning do we have a date in mind for this policy meeting to put on the calendar at this point in time good question I did mention the me agenda for the reg board meeting I did not mention a um special committee I
073I guess if I'm blessed enough to be a chairman going for it in the future um I I guess might me make a good practice not necessarily to have it in a short and month because it's everything's crazy right now and we can have then we can have a uh you know kind of an introductory meeting for new board members that need end up on that you said you had the March ones you had the March items that come up for first read and any ones that passed tonight would come up for a second read so we'll have a full policy agenda anyway yeah for okay all right any other questions all right finally the planning committee Diana planning committee this was our month that we did not meet um Dr bur and I will
074be meeting later this week to discuss the agenda for the May meeting um one note is that at the meeting we will be throwing out some I shouldn't say throwing out we will be discussing the end of the year superintendent evaluation um so we will need to get some proposed dates so just kind of take a look at or keep that in mind in the back of your calendar that this will be coming your way um typically May is about the time when we start generating those dates and those dates last year came at the end of June and early July um I don't know what calendars will look like at this point in time this is mainly for the new board members that are there um we'll just kind of have to take a
075look and see comparing where things go I don't know if you had anything to add Dr No No all right questions all right that brings us to our consent agenda for the evening resolution number 9282 this is includes our minutes committee summaries personal Staffing up dates Ral bills in the first and second reading of policies have any questions about this uh Lynn I'd like to make an adjustment to the minutes for the fiscal committee we have do a motion and a second first am then we have a motion first all right so got a motion second okay second now discussion no that's great but you're cing uh discussion of uh changes so I'd like to we need to update the fiscal meeting minutes to include the virtual participants that was Jared Lori and Stacy yes
076that's what Sarah tell me I go with that Craig um not that it's a huge thing but um do we do we like a spelling mistake is that do we bring that up what is not really material yeah um if if there's a inmaterial change I just assume you email Lyn and I we we we'll make the change um as you guys know there's lots of documents that we put together every month and I told this to everybody we all are failable we all do make mistakes and so our best is to try to put our best foot forward when it goes to the public um and if that needs a correction if it's not a material change like it doesn't change the philosophy or the discussion points or whatever and it's simply grammatical just
077send it to us we'll we'll get it corrected in the in the final minutes so thank you yeah anything else all right roll call vote Mike Higgins yes Lorie Holland yes Fred y yes Diana Johnson yes Tina Johnson yes Sam ail yes David Sher yes Dan bolner yes Craig Wartman yes and it's approved thank you everyone uh next item we have our action items for tonight first is resolution number 9283 purchase of Mystery Science curriculum uh as David talked about when the services this is for the approval adoption purchase of mystery science materials for kindergarten through grade five beginning the 24 25 school year um this will come out of sr3 funds and this is for Sher Douglas and Webster do I have a motion so move second okay any questions questions comments concerns on
078this one all right roll call vote please Mike Higgins yes Lorie Holland yes BR YT yes Diana Johnson yes Tina Johnson yes Sam ail yes David Shader yes Dan bolner yes Craig Wartman yes and the motion passes next is resolution number 9284 approval of proposal from MD roer's Consulting for enrollment projections options analysis um this approves the bid for MD rawers Consulting for enrollment projections options analys report cost not to exceed $27,500 is revie reviewed by the fiscal management committee you have a motion so mov second comments questions concerns roll call vote please Mike Higgins yes Lori Holland yes Fred yant yes Diana Johnson yes Tina Johnson yes Sam O'Neal yes David Trader yes Dan bolner yes Craig Wartman yes passone next resolution number 9285 the 2425 certified staff contracts a motion motion second comments
079questions none roll call vote please Mike hins yes Lorie Holland yes Fred y yes Diana Johnson yes Tina Johnson yes Sam o yes David Sher say yes unless there's some name in there that I'm missing which Cas I got up it's not certified so I think I'm okay you're okay okay yes Dan wolner yes and Craig Wartman obstein all right that passes thank you everyone uh resolution 9286 425 non-represented employees CPI adjustment uh this is inclusive of non-represented employees July 1st through June 30th 25 2024 through June 30th 2025 this includes administrators clerical staff computer technicians custodians and cleaners executive assistants food and nutrition services staff instructional PA of professionals maintenance nutrition services production managers special education par professionals supervisors treny abatement officer uh the the resolved that the Waterton UniFi School District the pay
080schedule and base wage for each non-represented employee will be increased by 3.75% we have a motion so move second comments and questions on the resolution right sorry she get the Johnson and Johnson missing on little Middle School laughter here Happ got do business keep please Mike Higgin make me use that Lorie H Fred yes Diana Johnson yes Tina Johnson yes Sam o yes David Shader Dan bolner yes Craig Wartman yes that passes next we have resolution 9287 2425 certified staff compensation uh whereas the parties reached a 2425 Collective bargain agreement between the board and the UL therefore it is resolved to Waterton Unified School District Board of Education that the base wage the bargaining unit memb be increased by 3.75% do I have a motion so move second comments and questions on the resolution roll
081call vote please Mike Higgins yes Lor Holland yes Fred y yes Diana Johnson yes Tina Johnson yes Sam o Neil yes David Shader yes Dan bolner yes Craig Wartman obained right thank you everyone uh and finally resolution 9288 the 2425 Staffing plan you want to say anything on this um uh for uh the board members you have the administrative content that shows the um PowerPoint presentation that goes along with the resolution um and um the information that was held at the HR committee um the process for going through this um is we get your tentative approval um and then we uh work with the Staffing uh to move forward um and so we'll announce all those positions as they come open technically usually it's two or three positions that we end up talking about at
082HR committee um realizing that we need the bulk of our staff moving forward you've already approved those in the resolution prior um and the Staffing resolution that you had these are some just small changes that we're looking to do as we go into next year we have a motion second motion second comments or questions he none R Cote please then Mike Higgins yes Lorie Hollen yes Fred Yan yes Diana Johnson yes Tina Johnson yes Sam oil yes David Sher yes Dan Dan bolner yes Craig Wartman yes all right ends our action items for this evening agenda planning I don't have any future agenda items uh listed so anyone right this brings us to our second of our two areas for public comment for the evening as I said before uh if you're interested please take
083the podium and L your name and address for the record uh keep your items brief anyone like to speak right see none have anyone online all right then having no other agenda items for this evening I will make a motion toour got it all in favor hi we adjourned yes uh we'd like to get