001We do got a little bit heavier. Uh and then we also have a meeting at 6:30 as well. So we'll try to push through uh get through everything that we can here tonight uh and get ready for our second meeting. So uh roll call. Um looks like we got uh Sam is here and and Craig is here. Uh and then I remember you took over, didn't you? Or did you're not here? You're just here. Okay. David, it was well Fred Yacht and then Dave Shrader was going to take over for Fred. Well, David David Shrader was on the committee. Yeah. Yeah. For for like a month or two. Yeah. No. No. Longer. Oh, no. Yeah. You're right. You're right. You're right. Uh so, anyways, we we got enough to to keep moving forward. So, we're
002going to start with a nutritional survey or services parent survey, I should say. And I will turn it over to the most important person in the room right now. Oh, wait. Okay, well we have Shayla Price here. She's our supervisor of nutrition services. You're right, the second most important person in the room right now. I appreciate that. So, we were we've been talking about doing some um different and new things with nutrition services. And as part of that, we wanted to survey parents and eventually students too, just to get like some information and some data to use. And so, turn it over to Sh. Yeah. So, um, tonight I'm bringing to you just a rough draft of a potential parent survey, um, just to kind of show you like where my thoughts and, um, ideas
003are as far as like what kinds of questions we may want to raise to parents um, to get feedback to help us kind of formulate some some um, longer range plans for improvements to the program. Um, forgive me. I do see that I I'm already noticing um with my questions like some of them that I have select all that apply and it's it's only choose one. So, I I did have a little bit of cleanup there, but the buttons are there to give you at least the format um and the look of it. Um and yeah, I mean I kind of covered a variety of things, you know, related to, you know, do they feel that they're getting um value for the price they're paying if they're paid meals? Um a little bit about like
004do they know how to access free and reduced the free and reduced program to more things more directly related to nutritional content and um things of that nature. dealing with food allergies, kind of an all-encompassing type of survey, but I'm definitely open to hearing um thoughts on um or questions that you may have. Any questions on this survey? Craig, how are you how is it going to be distributed to families? Um, so I did work, um, I reached out to Melissa Lampy and, um, discussed what options we had open to us, um, for that distribution. Um, and we're looking at a a variety of of avenues for doing that. Um, one being Skyward Message Center. Um, because we can we can tailor it directly to the students. Here's the thing. We have we have groups
005of students within our our Skyward database that don't actually have access to school meals such as eCampus or 4K community elig um community sites. Um so those we would need to not be providing the survey to. So, um, within Skyward, we can set those entities and those, um, grades, grad years, schools, um, a variety of of ways to tailor it just to the the families that have access to school meals for their children. Um, so that's one. Um, throw share is another option. um using either emails andor text messages where we could provide a link um to the survey or a QR code. So um we're looking at a variety of of mechanisms for making sure that all families are receiving and getting access to providing that feedback. Okay. Um so questions questions number 11
006and 15 um I see in the survey if it's my armchair feedback. Uh I'm just kind of considering uh maybe maybe you want to consider rewarding that in some particular way because right now it kind of sounds a little bit passive aggressive. you know, do you have an understanding of the required meal components that must be offered as part of your children's school menus? Um, most people would say no. Um, so what what are you really hoping to gather from that piece of information anyway? Um, you know, uh, maybe maybe a better question would be, would you like more information to have a better understanding of the required meal components as part of, you know, your child's school, children school? Okay. Uh, 15 would be similar. Are you familiar with how uh Most people are
007going to say no. Maybe would you like to be familiar with that specific information? Yeah. I think in both cases we were really just looking to determine like you know what is the current base like where where do people sit in those you know in those two arenas but you know certainly we can revisit that. Any further questions on the survey? Uh, when would you I guess I got one if nobody else has one. When is that looking to go out? I know you said you got some clean up to do and whatever. I I understand that, but uh um what did did we even set an actual date? I mean, I think we were just looking to bring it to the committee, get, you know, kind of get the feedback and blessing clean some
008things up and then as far as I'm concerned, you know, once that's accomplished. So, I mean, if we could get it out by the end of April, you know, that would be a great goal. Yeah. Quick turn around. Yeah. The other quick other one question. I'm sorry. I know we're on a schedule. Yeah. No, no, go ahead. Um whenever we put out surveys I think from now on question should always be asked what do we hope to gather from this information obviously are how is the survey going to I believe uh ideally used in this particular case I know you're gathering this information which I think is a a step in the right direction to get a good good idea from parents but um how do you how do you plan on using that information.
009So, I don't know if you read on and I don't mean to answer for you. If I'm wrong, yell at me, but it says right in here, the purpose is to gather information used to target improvements to WSD school nutrition program. So, I would imagine that's that's how you're using it is to figure out Sure. Yeah. Um, and if that and if I misunderstood your question, well, I mean like how how often is a survey going to be given? Is it an annual thing? Is it uh how are we going to measure success? Uh how are we going to implement those changes? Um yeah, I definitely think an annual at at a minimum would be a a great way. Then we would have ongoing data for you know where we started and you know you
010know are we seeing responses that are in a more positive direction um and you know therefore should you know mirror and and confirm that we're moving in the right direction I guess and is it just an internal survey or is this information going to be shared with the board I don't know yeah I mean we haven't done that but we are trying establish a baseline right now and we have ideas ourselves for different things that we would like to do to improve the department but we want to see if that lines up with what students and what parents are looking for. So I think that's really the intent of this is just to get a read on how do people feel generally about it and what are some things that we would get as feedback
011that would make be good improvement. So that's we're just really trying to establish a baseline right now. And then yeah, we will be using some of those things and start to implement some of those things. Some of them by the end of this year, but really next year is when most of that would start to happen. But yeah, an annual survey makes sense, I think. Well, I mean, particularly the the the questions that uh are open-ended that allow for feedback. I mean, I feel like that would be really valuable information to to know as a board member. uh how we how we can help improve the program, you know. So, and I would imagine next year once this comes back and everything gets lined up, there would probably if something's going to change, especially if
012it costs money or if it's something way out of the ordinary, it would be, you know, coming back eventually. So, um fair enough. Uh, I guess I'm just looking for uh unless Craig, you have more questions. Just trying to stay on time. Uh, just looking for the okay to move this forward. Uh, I guess a final draft you said would probably be for Monday night so we could the full board. Are you just looking for committee approval or Yeah, I wasn't really sure if we would need to take it as a resolution. We're doing this ourselves, so there's no money attached to it. So, I think it's really up to you if you want it to be a full resolution or just to be approved at committee. Unless I hear different from everybody else, I
013think it's it's not costing. Yeah. I think that I think it's a step in the right direction. I I do too. Yeah. So, yeah. Thank you very much. I appreciate it. I I like how all the questions are really relevant and targeted towards the subject of the survey. Yeah. Perfect. All right. Perfect. Thank you for Thank you for sharing with us. Uh going into the food service co-op agreement, I would imagine you're going to talk about that again as well. Sure. All right. So, um this is uh 60 what is it? 6603 agreement which is required to come for board approval on an annual basis for us to continue our membership in the cooperative purchasing group. um which as of this coming school year will um have a total of 63 school districts um dispersed
014throughout the state of Wisconsin. So, um it does allow us to um you know, keep our our food costs a little bit more in line by combining our collective um purchasing volume um to take advantage of those additional um cost savings. So, that's really all we're here to do is just to um uh get uh the blessing to move this forward for board approval. um to continue our membership which this would be that would next year would be year eight of us being in in this in this collective group. Now I here's a question if you don't have it I understand. Uh do you know roughly how much that saves us yearly? Not currently. I did I think a year or two ago kind of pull some numbers you did and I I can't remember
015what they were. Uh, I can look back and see if I have that information. At least it would give us a little bit of an inkling. Yeah, I I remember it was a cost savings. Uh, but I can't remember how much, but it did it did help. I remember that. Um, and I apologize for taking questions first. Do you guys have any questions on this? I do, but I mean I'd rather just keep moving up the meeting, but um I would be curious at some point to know like if if you know the food food choices that selections at the cooperative um are allowing for uh good quality selection and and that sort of thing. And if there are any other al alternatives to this in the future, um those are questions that I've always
016had. I don't think it's necessary to go into that discussion now because it, you know, that's if we if if you had an issue with the cooperative in any particular way, you probably would be bringing it forward to us for further discussion. Yeah. and Yeah. And just a just a note, um I am now on their advisory board um as a uh the medium school district rep. So, um I do have some direct involvement in some of those subcommittees um and and working through when we have when we're putting together uh request for proposals and um looking at at those um quotes that come back. So, um I will say that this group is um does offer a lot of leeway. It's not like we're we're pigeonholing districts into one pizza slice. There's quite a
017bit of variety that's offered. So, um, you know, as far as like having the flexibility, um, to offer something that's, you know, different from a neighboring school district that's also in the co-op isn't isn't an issue at all. And um you know we do when we put the bids together we we actually select and put things in there that are like preferred items or you know can be um think of the other term but preferred and and like um kind of like the premium I guess is the best way to put it. So there are different levels, different options um that are all being bid out so that districts have have um flexibility. Yeah. Thanks for your extra time on it. I appreciate that. Uh any further questions on the on the co-op? N go
018ahead, Carl. In the future, I just like to know what the vendors are to this co-op. Sure. And it's a yearly thing in the future. Yeah. So it's a yearly thing and my question back is so next year bringing that is okay. And do you need a list of every vendor or just like the high level vendors or the high level vendors? High level vendors. So are you are you asking for like who like the results of our RFPs because I mean whatever an RFP is. I mean to acronym you're going to learn that one soon, Carl. We put a prime vendor bid out. So it it's it's all the it's it's all the big distributors. So GFS, Cisco, all the big names um will will bid and we do kind of what's called like
019a um well it's prime vendor so you're looking at overall volume based on a certain um or pricing based on a certain volume that we're anticipating for the year. And so it it does change over time and we're not tied into one specific vendor. It just depends on who's awarded the RFP. Okay, very good. Thank you. Really quick actually as a clarification uh and you don't have to answer this as a question right now, just something that maybe you could maybe we can do this in the future. If there is any kind of uh like database or online resource or way that we can access that information instead of you guys having to specially compile it for us. That saves time on your end and it gives us the greatest degree of I guess uh
020ability to sift through the information and find what we're interested in. All right. Uh, so that one will need a motion to go uh before the board. We'll be looking motion. Uh, I'll second. I guess we're going to do that. I second the recommendation. All right. Uh, and just all in favor? I All right. Any opposed? All right. We're there. Thank you very much for your time on that. We are going to swift right over to uh purchases over 20,000. We got a few things to look at here. Yes, we have three things and first on the list is the last thing for Sheila. Um some refrigeration work at Riverside. So I will let you Yeah. So, um we have some aging aging walk-in cooler and freezer at the middle school um that um some
021issues with insulation and some condensation in the units. Um and they are like a combo box, but we're looking at replacing both at one time. Um, so we were able to um have um some vendors come out, take some measurements um and provide bids. Um, and I've got that kind of detailed in the recommendation memo um and have provided you with a kind of a summary and of comparison. Um the three vendors that we had were Belter, uh Cool Cis, and Moss refrigeration. Um Coolys we actually eliminated um pretty quickly um because of a lot of things that were missing from the bid, but also the size of the units just weren't they weren't even as as big as the current units, which was going to be problematic. Um and so in looking at the
022two remaining um Belter and Moss um Moss pretty much was turnkey and included included basically everything um where Belter, you know, there was dumpster fees that were not included. Um, and I believe the electrical connections um, and the KE2 monitors for temperature of those units and moving. But once with with the estimates that we added in um, for the Belter um, quote, they still did have an adjusted quote total that came in lower than pretty significantly. Um so that is the recommendation I am making um is to make that award to Belure. You say quite significantly. I'm saying um 10 11,000. Yeah. Okay. Um, did they So, they do have comparable warranties to them. Um, the reason for the replacement, the coolers have reached the end of their useful life. Yeah, they're I mean, I
023don't honestly even years they I would say so. Sure. Sure. Okay. Now, if I remember it last year, year before we talked about this as well, maybe for a different school, can't remember, but we replaced some refrigeration and there was uh one of the companies that we used uh had like storage for the food like it was here between Is this going to be a challenge here too or um No, I don't believe we're going to have too much of an issue. Um it's going to be done over the summer. Um, so we're going to coordinate that, you know, the best we can around summer school. Um, and the inventory should be down. We should be able to absorb anything needed as far as temporary storage up here at the high school. Perfect. All right.
024Um, and just one other note, of course, um this this would all be paid for out of um our excess 150 balance that we're carrying and actually required to spend down. So, that's good news. Yeah, it is good noise. Yeah. I mean, yeah. Uh, real quick, uh, between Moss and Bolter, are either of those local companies or are they both, uh, Moss is local? Yeah. And then Belter is what? Waka shop. I remember right. They were in Milwaukee. Were they in Milwaukee? Somewhere over there. I don't know. Okay. Can I ask a quick question about the belter and moss boat? So, it looks like the moss boat includes the electrical connections, but the belter quote does not. So, do did we quote out how much it would cost to have that separately? So, if you
025look at the very bottom, I have those additional costs um spelled out there. Okay. Okay. Thank you. Yeah. Dan, did you have a question? Yeah. Uh what do we do with the uh current freezers, the refrigerator, the ones that'll be removed? Yes. Um so Kevin has been working through that. Um we have we have a vendor that's willing to take um those panels um at no charge provided they're not like cut up and destroyed. So Okay, good. Yeah. Yeah. Were you looking at the fishing chain? it would work. Uh, does anybody have any challenges with going with Delta recommendations? I mean, I do have considerations about, you know, local versus non-local, but with what we have going on. I don't know. I mean, uh, this is out of a fund that we need to pay
026down, right? We're essentially we have a fund that we have excess funds right now. Yes. We also have a number of other large projects coming too. Got and just um you know we have used moss before last year that we did a high school um condensers for our walk-in cooler and freezer that both had to be replaced in MOS. Did that work? Gotcha. Gotcha. Well, the other thing too is the quote for um on the comparison sheet. it it indicates estimate for electrical, estimate for dumpster, estimate for roofing, estimate for monitors. Um, if we're going to extend a contract to Belter, I think it's only fair to extend it in such a way that it says not to exceed this dollar amount because if if those are estimates, then um, you know, if the we're
027asking for vendors to give us their best and final offer, not to have scope creep later on, you know, we'd be taking that pardon scope on. So that estimate talking to United Electric and this is what they would charge for the rehook fees and stuff like that that would not go to Belg. Yeah, we're we're holding that. Not so so how confident are you in these estimates? Very. I mean it's not uh when we had the electrical contractor look at it, it was, you know, verifying that the wires there can be reused, things like that. We're not talking about pulling new home runs or anything like that. It's really label labor to disconnected. So if we if we as a board say not to exceed that dollar amount, you're comfortable with that? Not to exceed
028the estimate for United or not to exceed the total. I'm sorry. Not to exceed the um the total um adjusted quote of $75,564.75. I I would Does that include those allowances or not? It it does. I mean, yeah, the the estimates that we talked about, electrical, I feel very confident that we're going to hit that one. I believe P was pretty high knowing that we didn't want to come in under um roofing, we should be able to reuse the curb and the ridges have that are already there. So, I don't think we were going to have too much there. The biggest variable really was to me was waste removal. And like I say, I think you've come up with a good solution to loops on that that might be able to observe that. So I
029feel pretty good. Okay. Sounds good. I recommend I used to do this. Sure. I used to work for Springman Brothers. Gotcha. And out of Milwaukee. And I'd really like a little more time with this. I've I haven't got much to say about it right now, but I wish I was aware of this prior to this. Now, if we did take more time, that's going to start cutting into not getting it done this summer and then start it is when I talked with Belter, they said like they need to know like after this meeting because in order to get the lead time on getting everything ordered and then getting it on their schedule, they're pushing it and I made them guarantee that um or I'm sorry, not by tonight, but by Monday by Monday night board
030meeting. um that that they could have it done by no later than mid August because we have deliveries that start in mid August in preparation for the school year. So Carl, can I ask you then? Uh when you say you'd like more time with it, do you have like an idea of how much more time with it you you I've dealt with belter too and I've never had any problems with belter. So I I know I know Andy personally Yeah. Yeah, probably I should stay out of this. Sure. You really think about it, you know, I I should stay silent about this, but I wish I'd have known this before because I could have take I would have really liked to look at this bit. Sure. I mean, what we could do if this is
031enough, and I think this is where Sam's going. I mean, we can still make the recommendation moving forward as a committee, but if you come up with something between now and Monday that you're like, "Hey, hold the boat. You could always bring it up at Monday's meeting." What it might do though to schedule and just kind of keep that in the back of your head is then that's going to be another month coming down. I completely understand that. I completely understand that. Um so using something major it's definitely something you can bring up and we have an opportunity to talk about that at the general board meeting. My lady here will show me where this bid is and everything from there. I also want to I also want to call attention to um the quote
032date. They say it's good for a minimum of 30 days. Thank you. No, no, there's there's probably a good chance that if we say, "Well, we we'd like to award you a contract for this dollar amount," they'll still honor that, but after a month later, but it's still one of those things where, you know, uh with with the market changing rapidly on a lot of different things and potentially tariffs and and things like that, that can affect, right? So, we're going to have to move. Yeah. Yeah. Yeah. It's only good till the 29th of this month. Well, they guaranteed a minimum of 30 days. They wouldn't go, you know, they wouldn't they wouldn't promise beyond that. So, yeah. And MAS has already told me that as of April 14th, they're expecting a price increase and
033we don't know how much that is. So it's so moss is already going to be higher than moss would potentially be higher than it already is. And I also also remind the committee that um when when we go out to RFP on stuff like this, it it we we're instructing the vendors to give us their best and final offer when it comes to their proposal. So if they lose out on a bid because they they were too high, that's that is a learning opportunity for them to make those adjustments in the future. And with MOSS, I guess my only question I still have then with with MOSS already saying that by the 14th uh they're expecting price increases and we just said uh not to exceed. Would you still feel comfortable with that, Kevin? Or
034if or if it's approved, but I I don't consider I guess the part that we're managing the the electrical, the roofing, the uh waste removal. I don't anticipate any issues on that side. I don't know about the equipment cost that's coming from. Right. Oh, well, so really the way that we should forward it is with the recommendation for the submitted quote total 65564.75 not to exceed that amount, not the adjusted quote total amount because correct. Yeah. Yeah. Yeah. Um, yeah, if you guys are comfortable. Uh, is that a everyone's comfortable with that? We got a couple more things in. I'm assuming we're to make a one resolution for Monday except for all things over 20 or do you want to make it? No, it has to be separate. Separate. Okay. So then a motion to
035make that the resolution a motion to recommend uh recommend that we go with the bolter quote uh not to exceed $65,564.75 second I keep looking at you I'm used to HR never mind I apologize I don't mean to be stopping you second that I second but I also I would ask what are we doing about the other incidentals to the project then that extra roughly $10,000 that that we did put a do not exceed on. You're right. I think that might need to be in that that approval because that that goes to the overall total cost of the project. Do you want to amend your motion? uh because those would be quote those would be uh quotes that we're or estimate estimates that we're taking with other companies, not with them. So, I don't know
036exactly how that would work. I'm open to it. Absolutely. It's a good point, but um um could we make that a separate item at the at the meeting? Could we say like could we say uh could we have like a like a motion to Yeah, I just don't know how that works. Looks to me like electrical, dumpster, roofing, and monitors are all going to be different groups that we're working with for their own separate fees on that. Maybe belter not to exceed your number. Yeah. Um and then just understanding because Kevin feels pretty pretty straightforward that we're not going to go over and above on any of the extras that that the school is holding for. So not to exceed belter can't exceed. Uh, and then just so everybody knows, the school is holding contracts
037for the remaining 10 or $11,000 of the work. Motion not to not to exceed exceed submitted quote total acknowledging the estimate of $10,000 in additional fees. Yes. Yeah. Um, I mean, I think that we generally don't come in over with with some of those smaller fees like that. I'd have a fair amount of confidence. And maybe if that does come in, then that's something that we talk about at another fiscal meeting in a month or something like that. I think you're going to be just fine. Yeah. I think All right. Does that make sense? And do you understand the motion? I have to get the motion again. Yeah. Okay. Yeah, I'll make the motion. Uh motion to uh put forward the recommendation to go with the bolter uh the bolter quote not to exceed the
038submitted quote total of $65,000,564.75. I second that. Yeah. I just keeping it simple like that. Yeah. Okay. Um all in favoring what I have. All right. That'll go to go to uh Thanks for the discussion on that. Um and next we've got the elevator. Otis or Yeah. Okay. And I'll let Kevin handle that one. So uh we have uh contract with Otis Elevator to be our service manager provider. They do our inspections and uh provide our monitoring services for our elevators. Uh they are manufacturers reps for Otis. We have four Otis elevators in the district at the high school Douglas uh Webster and the middle school. We have a nonotus um elevator at Lincoln that they also provide service on. Um what this what came to light was uh the elevators that they have in
039our building are are not brand new, right? They are mostly installed. I think the newest one was 2012 at Webster with the gym edition project that happened over there. I don't know that would have been 20. Um but uh one of the major components of the elevator is the door operator mechanism that opens and closes the door. Um, believe it or not, it's not just a simple like sliding mechanism. There's tons of electronics and tons of sensors built into it. And Otis end of life, the door operator that we have on our elevators uh a while ago, I think 2015 and uh we've been working with them and Otis has been able to get parts so it hasn't been an issue. What they brought to light was our our technician uh brought to light that
040he had a recent job where they had to fix a door operator. the parts were no longer available to come by. They were searching on eBay to find parts, uh, things like that to fix it. Um, and the problem with that is when an elevator goes down, that's a pretty critical component of a building. And what they, like he said, the the example that they have, the building is down almost six weeks without an elevator. So, this is kind of a proactive preventive thing that they brought to us saying we should look at replacing the door operator now while all our door operators are working. That way we could harness the parts off of the door operator that's still working. And then if we had elevator go the door operator go down at any of
041our three other schools, we could harness the parts from that operator to install to get us through the welding order to door um to to replace that and then kind of reuse the parts until we get to the point where they're all updated. Um so that's kind of what's up there. This is I'm not going to say this was not a plan expenditure. This is something that came out of the blue to me. Um, so we would have to budget for it. Um, and looking at where we are right now, I would anticipate that being in 25 26 budget, not this. Okay. The uh the spare parts are going to be um like a inventoried here at Yeah, we'd hold on to we would not give them back. I mean, it sounds like those things
042are gold right now. So I would not trust them touching the truck. So likely what would happen is the high school is the biggest elevator. The the elevator we have that gets used most often. Custodial staff students uh after school they get used a lot. So that would be the door that we would replace. We take the door operator and put it in the mechanical at the um at the high school that the elevator company has access to and then if something were to happen, they would know where it is and be able to get in there. Okay. Um, so this is [Music] uh how long is this quote? Uh, he didn't say it was end of life on this one. Um, I usually when they do give a quote out, it's 30 days. Um,
043but here's not said anything about like, hey, we need to get this updated or anything like that. So, I feel pretty good about it. Um, like I say too, it it they sprung it on us. So, so they're trying to be preventative. Yes. And and I think it is in a large part because it happened to this tech at another school and kind of experienced the the hardship of what being down was. So, he brought it to our attention. We have the same elevator that they do. Yes. Yeah. Well, I don't know that we have the same box. to use the same door operator if that makes sense. Uh so then you're seeking approval to budget this expense in the future. Well, I I'd like to move forward. I'm I don't know. I'm not even
044to the point where I'm saying this is a hill that I want to die on that we need to buy this right now, but I also don't want to be the person that didn't bring it to the attention if an elevator board were down for six kind of thing. Are you having lots of maintenance with the elevators currently or any of the elevators in the building? We average about maybe two or three calls per school per year on that. A lot of times what it is is a door gets jammed or kicked or something like that. So, it doesn't operate and it's not related to the operator. The thing that uh the thing that I worry about most is like electrical. I know that these things are highly sensored, you know, pieces of equipment. I
045worry about like power surface or power outages or something like that that might fry the equipment. Okay. Yeah. So, it's not like it's we can slowly see it dying and and we know it's time. What what I'm more worried about is that instin instant knockout thing. And so what I I guess what I'd ask is that we get approval to move forward with the purchase, but I would need to know that like it's not going to come out of this fiscal year. So, I just need to build that into my budget request for next year. And you wouldn't have seen it on the capital maintenance plan or anything like that to to know that it's come already. That's a tough one. Do we make an approval to sit on spare parts? Any opinions? Yeah, I'd
046say we do. It's that important really. I mean, it's getting it's we feel like it's coming to the end of its useful life and just know I mean based on on life expecties and stuff like that, you know, I I'm not an expert on elevators by any means. That's why we employ a company that is and I I don't feel I mean just doing some real basic internet searches, I don't feel that this is something out of the blue. I mean, there's if you look up uh uh bla door operators, you'll see tons of hips on we need to upgrade to this. What is it kind of thing for that reason? Um so it's I don't think that we're getting fleeced by any means, but and I also feel that the companies provided us pretty
047darn good service that they wouldn't feel the need to do it because they're going to get the repair job. Yeah, they got plenty of work. They don't exactly need to. Yeah. But Otis doesn't really have any competition, do they? Uh, they do. There's TKE. I mean, we do work with TKE at um with our wheelchair list. Like it's not like we're sold. This is the only company we work with. The problem is it's a it's a horse elevator. So, it's kind of like if you buy third party aftermarket parts and it goes down, we're not going to get factory support on anything. That's a different type. I support moving forward. If that's a you're looking for an official motion, right? Yeah, it's got to come uh for the full board. Yeah. So, yeah. I'll second
048it. Second. All in favor? And for just so you guys know, I think that's a good idea as well. Appreciate that. Uh I have it in this. Oh, yeah. This one is just a heads up because it comes close to the $20,000. Ed Services Committee um approved an additional component to AVID for this year which brought the total amount of that invoice to just $19,641. So it's just under 20,000. So I just put it on here as a heads up. You'll see that purchase coming through probably next month on the report. Any questions on the AVID invoice? Uh yeah, I mean not now because we're obviously running tight on time, but I would love to have a discussion about AVID and kind of what the what the picture is and what Abid is bringing to
049our I think that that would go through ED services, not fiscal. We we I just brought it to fiscal because it's the dollar amount. I know they had a conversation about it, but I I'm I'm guessing that they would definitely put that on the agenda again. Yeah. Yeah, they kicked that down. So the contract is for 24.5. I'm confused by this class is not 24 to 25. That's um No, it's not. And there some of it's already been paid for. No, they gave us some credits. Oh, this summer institute. It looks like maybe that was paid for. That probably was paid for at the beginning of the school year. I'm not really sure if that was paid for in this fiscal year. I could find out. And then they do give us a credit. Okay.
050Okay. Yeah, we can have more discussion at services on that one. Yeah, I'll ask about that. Y uh silo pits. I'm assuming Kevin will take that one again. Yeah. Um for capital maintenance in our capital maintenance plan, we identified uh projects for seal coding. Uh given the interest of time, I won't go deep into what seal coding is, unless you prefer uh to do so. Um it's basically a prevent preventative maintenance item for our asphalt parking lots. Um I do want to point out in the bid comparison um when I I made the boxes around which ones we are looking to accept and which ones we are not. There is one that is confusing. Um we are not looking to accept the pool parking lot at um RMS. Uh that's and then we also are
051not going to accept student lots at the high school. Uh we don't have the money budgeted to cover those. Uh, and I want to use the money or the budget as efficiently as possible. So, we're looking at the main drive at the high school. Uh, the staff parking lot and drive lane at the middle school. Douglas's upper teacher parking lot. And then SH would be the playground and the parking lot. There's also some unit work, some spot work uh, at uh, Lebanon here and at Douglas. Uh, we have a striping job to identify the bus parking area at the high school. And then we also asked for unit pricing and I am including uh 1,000 uh square feet of infrared patching which is used to like seal potholes and and dig cracks and then also
052um about 2500 lineal feet of striking. Uh this would be for the main drive at the high school. We're looking at adding some traffic control lanes to that drive lane to help give some semblance of control to the vehicle traffic moving through there. Uh, and because we don't have the lines on the parking on the out ready, uh, and we haven't fully worked through what they are, uh, we built in allowance for what those would be. So, um, removing all the quotes, uh, the low bid was, uh, from PLM uh, for $37,955. Um, and that is the the bid that we're recommending to accept. Any questions on that? So my only question, you know, I deal a lot with this stuff too and and and generally when I see three bids coming in at almost
053twice as much or or or half again as much and then one coming that low, what are they missing is is my question. I I don't think it's a miss. I think it's a a difference in philosophy. Um ASR was very upfront with us saying the like the student parking lot the student parking lot is in such bad condition that a seal code is not going to repair any of the damages or give us this the prevention that we're thinking we're going to get. So they wouldn't even give us a quote on that unless they included like basically tons of patching and tons of milling which you know I mean I understand where that's coming from. Um Johnson and Sons PLM Farer Bigger Outfits Farer and Rude pretty much do steel coding. That's what the
054I guess PLM does a lot of but Farer is steel coding only. That's all they do. So that probably um precedes there a little bit. Tracy Steel Coating is a local shop. They're awesome to us whenever we have like an emergency repair or something like that that we need. They helped us here at the ESC last year. Love working with them, but they're a smaller outfit, so that that has something to do. Um and then uh just comparing you know doing the best to get there is no apples to apples in this world. Everybody has a little bit different process or they use a different material. So comparing all the processes together um we feel that the one that PLM is using is is comparable to what everybody else is. Fair enough. There is a
055pretty big price there. And uh 100% wanted to make sure that the seal coding process is preventative. Um, it's trying to make sure that we those parking lots can last another three to five years. Some of the parking lots and drive lanes that we're sealing are probably already to the point where they need to be repaved in three to five years, but it's not going to fit in the budget to do that. Say we're doing this as an extension measure. It would be amazing to be getting to the point where the seal coding is actually truly preventive. But I I think right now all of the lots that we're recommending are mainly just let's get them through the next 3 to 5 years and hopefully we can get a paving um paving project coming up.
056All right. Looking for a motion to go forward. Sure. Motion second. All in favor? I I guess I don't know why I keep asking just the two first and second. It's unusual only having three people because there's really only two options. I know right. So, uh before we move too much further, I'd like to make a motion that we move the operational referendum debrief uh in lie of time. We've got 10 minutes before our next meeting starts and we still got two more things to get through to next month. Is anybody opposed to that? I agree. Sure. Okay. Um Johnson Controls contract. So, this is the uh renewal or proposal for renewal of our fire alarm contract. We do this in two-year chunks. This is the first time that I've been a part of it
057because I was lucky enough to come in um after the cycle had gone through last time. Um so, usually, I believe these contracts were brought to you to the board in like uh June or July for for the approval for the next year. Um, I wanted to just bring this one as soon as possible so that if there are concerns, we can get them taken care of before uh we go into the next year. Um, as I learned how we do contracts. Um, this one is a little bit simple because uh all of our buildings utilize Simplex fire alarm systems and simplex is a wholly owned um uh component of Johnson Controls. So the only company that can do work on simplex equipment that's factory approved in like carry manufacturers warranty and all that stuff
058is Johnson Controls. Um so we work with them on the repair and service of our uh our system. Uh this also includes the state required tests every year of our system. It requires the sprinkler and black flow tests and then it also includes monitoring service for the elementary school. All right. You looking for a motion on that one or the question? Do you have any questions? Craig? Um, I know we there was conversation on this committee before in the past where we wanted to try to move away from some of this as much as we can, but I mean, is it just impossible? It's I mean, it's not. Um, but the parts that we could the parts that you could pull up, we could pull monitoring off of them and move it to Milwaukee Alarm.
059Right now, our cost for monitoring for the year with Milwaukee Alarm is $588, and that was on last year's contract. They're proposing 600 bucks a month. For the cost to have them come in and put in all of their dialers and their controllers, I don't think we'd see the difference on that over two years. No. Um, and really the other the the big part is the simplex parts, the parts that actually deal with the fire alarm system. We really do need to work with them. uh you you can use a third party to do like the basic checks, but then what would happen is if anything needs is broken or needs to be repaired, you have to contract with JCI to repair it. And one of the things um going through uh them uh if
060we um we subscribe at the essential level at all the schools except for the high school. At the high school, we subscribe at the expert level. The essential level gives us a 20% discount in labor and parts. The expert level is a 100% discount on labor and parts. So, we're kind of buying a little bit of insurance there, too, that if I have a horn and strobe or a knack panel at the high school that goes down where we have, I mean, we have more devices at the high school than we have pretty much in the rest of our schools added up. Um, if it goes down at the high school, it's wholly covered as part of our preventative services. But what's the likelihood of that? Uh, I mean, we have We we probably average
061about uh maybe five six calls a year for service on on components. So I mean we do we do see that um like I know this year we had three troubles at the high school that were addressed couple with Webster. So but there but usually that's the like the whole system going down the the panel going down. All right. But we still have to have it repaired if it's if it's in an alarm state. We do the inspection. We build the inspection. Okay, I understand. What other choices are there? I mean, there are some, but but do they make sense? Uh, I'll move. I second. All right, eyes have it. Uh, monthly reports. We'll move into that since we will look at operation referendum. operational referendum next month. Right. And I know we don't have
062a whole lot of time. I wasn't I didn't really have anything that I wanted to specifically call out in the monthly reports. Um I don't know if anyone has any questions about anything. No, I will admit I was pretty busy today, but I did not see any come in. Any questions from Sam? Craig, any questions? Uh great. Um so we will move that forward to pay the bills. Future agenda planning. Yes. On our calendar for next month, we have liability insurance renewals which hopefully will be ready. Um that could end up being in June. We'll see. They'll review student fees and um CISA contracts and then we will do the operational referendum debrief that already. Well, I had gone twice. Oh, okay. Fair enough. That would have been pretty good. Um I was going to
063say I think we'll have a student food service survey ready to come to this committee and then um we're going to have a few purchases. So, the IT department requested coming in and previewing Chromebook purchases for next year. And then we'll have our Skyward renewal and um a common school fund purchase that will be over 20,000. That's what I know right now. Is there anything else anybody wants to add for next month? I did notice that in the earlier discussion about food service cooperative, uh, one of the bylaws was that you have to be I just see that we have a discussion about CISA contract coming up in May. It says that you have to be member of CISA and the bylaws of the food cooperative. Is that correct? Or I don't know that might
064be a little too in the weeds. I was just going to say that I wish we could talk about the next meeting. We could bring that up for sure. Uh, thank you for pointing that out. Yeah. Could we have that on the Could we have that as like a point of discussion about how CISA interacts with some of the other services that we engage with? Yes. Thank you. I mean, if I'm Yeah. Yeah. Same. Yeah. Same goes for everybody, right? Anything else? G, you got anything? Uh, not off the top of my head. And if not, we got all the action items written out for tonight. Wasn't a whole lot, but so we have a reservation to move forward with the vulture quote not to exceed um the Otis elevator quote and then um the
065seal voting and the bills. And the bills. All right. Sounds good. Looking for a motion to adjourn. So move. Second. All right, we are adjourned.