001Statement is hereby made that adequate notice of this meeting was given by the prominent posting of said notice in all district schools and Other public places the mailing and or hand delivery of said notice to the designated newspapers the Asbury Park Press and the Menil can patch Filing with the clerk of an elephant township and the clerk of English Town Borough. I will call the roll Mr. Ferber. Yeah, mr. Green here. This is her here Mr. Kane here. Mrs. Lucas. Yeah, mrs. Parisi here. Mr. Santoro is absent this evening Mr. Seti here and dr. Wallace is also absent at this moment We do have a quorum. Please rise for the flag salute I pledge allegiance to the flag of the United States of America and to the republic for which it stands nation under God
002indivisible of liberty and justice for all Good evening, everybody We are going to jump right into executive session for a few matters If I can have a motion to go into executive Jesse and Jamie, thank you Okay, we're gonna go into executive session for four matters The first one being HIV executive summaries the second matter being a parent appeal for student number three nine zero three four Third matter being a student matter involving student number three seven one nine six and the fourth matter being a student matter Involving student number four five zero five one All in favor of going into a closed session at 732. All right, anyone opposed? We're in closed session. Yes Motion to go back into open. Okay. No, we're good I thought we already did that. Sorry. We're in open
003for the board's up for the board's information All right item C changes and revisions Yes, we do have two items We added items Administrative three resolution affirming the district's action pursuant to policy 2464 regarding student number three nine Oh three four and number f4 under administration Superintendents report harassment intimidation and bullying Thank you item D public comment Dr. Siri anything Okay, public comment is now closed Item E for the board's information any Questions or comments regarding items? E1 through each who right? E1 No, there's four. I'm sorry Yeah, he won three four anyone I did have a comment or question related to regulation 84 67 on firearms and weapons But I know This is in item F also be voted on so I better up leaving it for them or talking about it now I
004Mean there's nothing the only the only change that I see is they added firearms and To the title I don't see any other substantive changes at all They just adjusted the title it was it was just weapons and now it's firearms and weapons. That's the only change I see Okay, I'll bring it up in F Moving on action items F. Can I have a motion and a second on items f1 through f2? Miss her and mr. Green Any questions on anything? No anyone else so related to policy 84 67 my Question was related to the language in terms of the order of procedures In the instance of a firearm being identified on the school by a staff member and that staff member You know is then supposed to contact I guess the superintendent who's done
005and based on how I read it. It seems to me like there's an extra step in Contacting each other before law enforcement is contacted in a situation like that Which seems to me like the logical thing to do like the first person on staff who comes across something that could be dangerous is Reaching out to law enforcement Not adding an extra step in the process If everyone wants to maybe look at that quickly and see if you read it the same way That maybe with the Right This says pursuant to that statute the superintendent shall promptly notify so it may be just literally how the statues are written Right. Okay, but yeah, they're calling Okay. All right. That was my only question Okay Ronnie, okay Mr. Ferber, yes, mr. Green Yes, this is her. Yes,
006mr. Kane. Yes, mrs. Lucas. Yes, mrs. Preecy. Yes, mr. Tosetti. Yes that is approved Thank you business items G 1 through 26 can I have a motion and a second please motion Kelly. Yeah, I'm sorry and Christine. Thank you. Any questions comments No questions Okay, anyone else I just wanted to thank Milford Burke PTO for their donation substantial donation thirty thousand dollars and And also thank you to Multi Sports Kingdom for their agreement in working with us on our evacuation plan or reunification plan Should ever be needed. Hopefully not and and for red ram power washing for their donation of services To our district. Thank you Mr. Green. Yes, this is her. Yes, mr. Kane. Yes, mrs. Lucas. This is Preecy. Yes, mr. Tosetti Yes, and mr. Ferber. Yes, those are successful Thank you. I
007have a motion a second on curriculum items one through H one through H four, please. Mr. Kane and Mrs. Herr Any questions guys? Yeah, I have a question on the curriculum trips, I don't see anything for grades two three and four Are we planning in the future to do that? So our curricular field trips are spread out purposely to accommodate the way in the calendar We've tried to spread it out somewhat amongst the grades where possible. It's grades one Then we do grade five Because it's the end of their conclusion with Sandy Hook grade one is aligned with science curriculum Then obviously six is business town biz town and seven is to the local State Park Right now we are not planning for grades two three and four. We continue to look at what opportunities
008do exist However, I don't want to say it's a no forever, but we do have to juggle different calendars The costs with budget and we are looking to see what's out there. That's free So, mrs. Marsalis is specifically looking for science and social studies because those are areas we always feel we need further enrichment Right. We are hoping to bring more assemblies and which gives that on-site experience as well But there are many different limitations as we have explained in the past, right? I know I was hoping for something local, right? I know with the budget restraints, it's challenging But hopefully in the near future we can find something to incorporate in every grade at least once a year She is eager. I know especially with revolution 250 with all the local historical sites She
009has been researching there was one that we were interested in but it wasn't exactly in an ideal spot to bring children within Trenton there were some different parameters for safety where we had concerns But it is something we're continuously looking into so it's not a no It's just not a right now as we continue to research. Okay. Okay. Thank you Okay, right. This is her. Yes. Mr. Kane. Yes, this is Lucas. Yes, this is precy. Yes, mr Tissetti. Yes, mr. Ferber. Yes, and mr. Green Yes, those are successful Thank you. Can I have a motion in a second, please on personnel items? I won through 17 Christine and Jessie Any questions guys? No questions Kelly I know we had a lot of retirements this year. Are we now fully staffed for a September? We are
010not a shadow. Do you want to talk a little bit more? Right now we have several tenure-track positions that are still available Where people have taken the position and then declined the position after they were board approved? So that's why we have had many resins on the last agenda and a few on this agenda Currently right now we have a few instructional assistant positions Open and we have a few replacement teachers open and the kindergarten position, right that we just post it Yes Yeah, I specifically we are looking for a tenure-track resource teacher. So special education and the kindergarten So anybody out there, please apply postings are out Replacement tends to get harder Because persons will accept the position and then they rightfully find something long-term and tenure-track. So they go with that offer if
011needed we do hold Persons who have signed their contract to 60 days though. So the classes that we haven't filled they're starting with subs it's possible we're hoping to meet be able to move quickly and Dr. Santora does have hiring rights, which we haven't had to use yet because we've been able to get everybody on to an agenda We fortunately do have an agenda September 2nd. So we are hopeful In the worst-case scenario, we will procure a sub to the best of our ability that is in for a long term until that person can start I have a question related to that too, so in in the Off chance that we somehow between now and the next two weeks don't get that kindergarten position Being that kindergarten such a foundational year. Is there any thoughts
012on? shifting to put to put a teacher that's maybe assigned to a Different grade level or we just start the year off with a son not to do a forced transfer It would be a forced transfer with at this time during the school year because you're telling a teacher a week before school starts You're not teaching a different grade With no, so I think we should be able to find someone kindergarten is usually a position where we get More applicants and and dr. Santora. I believe that current position that is open doesn't actually become available until the return That is correct. I'm sorry member. So we are okay. Okay, good What we did? Yes, we're giving that position to someone that was a replacement and yes, nope We have a teacher whose retirement becomes I
013believe effective November 1st So we were able to we hired for that is now going to start in September. Okay, and then We have to hire for that one. So we are back. So that works out for okay. Yes Thank you Mr. King Yes, mrs. Lucas. Yes, mrs. Precy. Yes, mr. Tosetti. Yes, mr. Ferber. Yes, mr. Green Yes, and mrs. Her yes, those motions are successful Thank you. Can I have a motion and a second on? student matters item j1, please Jamie and Dave Anything guys? No Anyone else? mrs. Lucas Yes, mrs. Precy. Yes, mr. Tosetti. Yes, mr. Ferber. Yes, mr. Green. Yes. This is her Yes, mr. King. Yes That's successful. Thank you the agenda and that concludes our action items We'll move on to items K other board business, and I will start
014with Kelly Green I just like to Say quickly that I thought the groundbreaking ceremony at MEMS on August 6 was a huge success. I Appreciate being able to participate in that just like to thank dr Santora and the administrative team who did an excellent job with the entire presentation I thought it looked great. It was a very nice ceremony We had a county superintendent of schools present people from an Alapin English town Board members. It really was a nice morning. So thank you for putting that together and Looking forward to the continued progress on the referendum Thank you mrs. Her anything Yes, I just wanted to give an update. I don't know if you Do this is I know you have liaison updates on here, so I don't know if you want to wait until
015we go around Yeah, maybe we'll let's go around and then we'll go back and then we can leave on up here with Ryan I do think the groundbreaking was a good success I think we had a lot of fun, you know climbing up on the machine with our little hats Bless you and the weather was great. So that was nice It was nice to see everybody's hard work come to fruition and to be able to share that moment as a community and To you know, thank the parents that you know, really or the stakeholders I should say not all of them were parents that really worked hard to help us get this referendum Approved at the election. So I do I think it was a nice moment for us all to you know, celebrate everything
016We were able to do with that Great. Thank you mr. Thasetti, I just Are I know we just talked about personnel being able to are all the buildings online to open on time I know like if you drive by a couple like they look like they're ready to go and then some you're like There's no way this is coming together. I'll discuss that on my update I just want to say that the groundbreaking ceremony was a success and I was happy to be part of it I want to thank everyone for that and I just want to wish our students and staff a very Successful first day of school. It's here before you know it. So good luck to everyone Thank you Thank you Yeah, I'll just echo the remarks regarding the groundbreaking ceremony was
017fantastic at well put together Well orchestrated well attended And and just overall on all the referendum projects throughout the district just you know, great work by all Obviously our internal staff as well as the contractors that are you know making things happen and moving pretty quickly through a lot of these Projects and getting things done. So it's great. It's great to see Ryan I want to thank you and commend you as you've really been, you know, a good driving force throughout the referendum and and certainly helping to Keep us in line and kind of on point with you know where we're at And tracking that very well. So thank you for doing that And and just a big, you know Thank you to our staff for all the hard work they put in throughout the
018summer and our board as well because you know It doesn't stop when the school year ends the staff is still working and preparing and you know Getting ready for the new year and and the board continues to meet and continue moving things along so I want to thank everybody for their hard work over the summer and doing a great job and That is all I have I had about the groundbreaking as well, but I think you've all said all those sentiments So I'll just add with it is on our referendum site So if you missed it and you're like I missed that ceremony and I want to catch it check it out on our website Started school. We are very busy getting ready for the start of school. We're still completing some of the last
019minute hires We're getting our buildings ready, but we're excited to welcome children back This is an interesting time of year because you don't really know what happened to the summer and then you're like it's not enough time There's still so much to be done But we are getting really excited to welcome back our staff and our students which brings us to the referendum and the current progress so We meet weekly with we meet bi-weekly with all the different contractors They're saying that all the projects should be complete or very near completion by the start of school Basically, if they're not complete the schools will still be able to open there's just some last-minute touches that'll be done during the second shift That being said the gyms at memes and the music room at Pinebrook We
020had not anticipated them being done till probably maybe mid-october And now looks like we may only be like two weeks into school before they're ready. So They're not going to be ready But we seem further ahead than we thought we were going to be when the equipment came in early due to the hurricane tornado Was it? tornado That being said so schools will be able to open with the weather the next few days We're kind of getting a little concerned with some of these roofing projects because if they can't work on the roof It's going to delay I think the one I'm most concerned about is probably what Jesse's referring to is Taylor Mills Taylor Mills does not look anywhere ready to open. I did email today. What they're saying is with the weather by
021Sunday Right now because they're working on the roof. They're laying tarp in all the hallways because the the The floors have already been cleaned. So they're laying down tarp to not ruin the floors So they're saying by Monday all that should be taken up probably Sunday it was supposed to be done by Saturday But now with the weather predicting rain again, they're saying by Sunday Our teachers are allowed to come back into the building on Monday some in some buildings. They've been able to come back earlier We've asked them to wait to some of this construction is better underway We also have parents due to come to Taylor Mills on Wednesday. And if you look at it right now There's nowhere for them to park But we did speak with the contractors was that this
022week or last week this week Thursday So we did meet with them on Thursday and they're saying that they should have everything up on the roof by Wednesday And anything they couldn't put up on the roof. They'll move further back next Wednesday next Wednesday So any anything that they couldn't boom up that they would probably move it further around the back So it wouldn't be so intrusive in the parking area. So that that's kind of where we are fingers crossed You know what I've learned about construction is you're putting a lot of trust into people and you can't do it yourself Even if you want to and you can't make it go faster, even if you want to But that's the only building where I think I have a little Hesitation, but we've been promised
023many things. So our fingers are crossed I do want to also share this is kind of Cool news the work on the men's edition has begun this week So that's exciting, please note that that work will take place while schools in session because if they're working outside of the building But yeah, we should be ready to go So that's my update. But yes, I understand your concern because I drive past that building two times every day and I too Hold my breath. It's actually hard to believe though that the first phase of in our paving the HVAC the roofing It's coming to a close. You know, we were through phase one already It went quick and it was such a long time planning and getting it going but I think that it now that it's
024gonna be done It'll be good Rest of the work now for the wintertime will be done interior and I'll be second shift type stuff where they'll be working at night Cleaning up every every evening before they leave and making sure that the rooms and all are clean enough for the staff and students in the morning Thank you. Anyone you know what? Actually, I did forget one thing I wanted to touch on which I brought up at the last meeting with a board goals and I spoke with Nicole and she made a very great suggestion related to having our field rep from engines from school boards Come in and could kind of help sort of guide us through that process and give us some good Direction and it was a process that was utilized typically year
025after year by the board for Years past and then a couple of years ago. It was kind of abandoned So, but I thought it was a good idea for us to you know, bring him in Tim and And help get us back on that track so we can you know update our board goals So we're gonna I'm gonna look to schedule that with him and we'll plan that for some time probably if not late September early October That was it Just while you're on that topic are we going to be scheduling any training for the board? To earn our credits this year the school year like from Tim He offers the training we usually Schedule it every year. I Think I scheduled it with him I can double-check but I do believe I usually schedule
026the two a year. I Usually reach out to him when we're doing the calendar I'm not sure if I did so I will definitely reach out to him now to schedule. I'm on it Anyone else anything Ted Jodi all right. I've shared this already and I shared it with the board staff as and the community as well The NJ DOE surprised us all last Wednesday on August 13th that they are changing the NJ SLA ELA English language arts and mathematics assessment surprise They are going to be implemented this spring and there will be a field test as well in October And or November pending the calendar I don't have additional information and as soon as I do I promise to share it out with everybody who needs to know It is adaptive. So Jodi. I
027have a quick question So the field test is that going to be mandatory for all the districts or is it going to be just sporadic like? My initial read through I think I was trying to think very logically of what has been done with field tests or it's some Upon further reading it appears that it's everybody grades 4 through 10 as Opposed to 3 through 9 which is what will happen in the spring I am making a lot of assumptions and because I did not hear those directly from the state I don't want to say what I think is happening But based on what I've read I do believe it's likely all in those grade levels And that is what is written on the assessment calendar with a big TBD Okay, thank you. You're welcome
028While we're just talking um Don't forget the portal opened so parents can be getting filling out their form so they can get access to their children's schedule So if you haven't got on your documents get on them, right? But right now just the access right now is just to the forms. Yeah, right, you know, you're not able to see schedule Yeah, I think some people may have been confused and expecting to see that and Friday That'll come live get those get your forms get those forms done All right, anything else Ted? anyone Okay, I'm gonna turn it over to Jamie for our as she is our CPAC liaison and for some updates Okay, so I met with CPAC on Friday for our initial meeting and it was productive During that time they provided me with
029an overview of their goals for this upcoming year And they offered some insights into like the structure and operations of how CPAC has been run and is being run They also Tried to share the results from the survey Lisa Marie and Jeanine are the only two that have access to that so they brought their computer over But for some reason you can't click down on the drop-down menus. So she emailed Michael The technology guy She asked him to share the results with me to get to give me access as well And to see if he can fix it because she used to be able to drop down So what happened was when I was trying to read the results it was cutting off Like if it was like a long sentence, I'd only get like
030four words in so you can't really read what people were saying Unless it was really short What I will share is that I think there were maybe 18 responses out of you know I think there's almost 700 kids with IEPs and other almost 200 with 504 So the number of responses was abysmal So if we're trying to if they were trying if their goal with that survey was to try to assess You know, I think one of the questions they asked were what are some tops of topics? You'd like to see covered this this upcoming school year. And then do you have any? Comments questions concerns or things that you'd like to share There were 18 results and of those 18, it also included staff. So some of that was like staff results and You
031know them their own answers as parents, so We didn't really get a great turnout with the survey. So that was a little disappointing However, I'm hoping that Michael will give me access so I can read through those what the response I don't know if I I I Didn't the email saying that you got access. Okay, I didn't get that email So I'll try to see if I can click on that link and see if it works now So then I'll be able to provide whatever feedback we did get at that point Then I just took notes, so I'm just trying to see what I have here Do you know how and or if not someone else how that survey was? Communicated to the parents. So I think that dr. Simms work and probably Speak to
032that better But it's my understanding that it went out through the district to parents of children with IEPs or 504s What are two emails? So and I do know that I Know that parents some parents received it because I did get a text from some of that I know that said is this legitimate should I be answering it? I said, yes, please So but that's only one person out of almost a thousand. So, you know, I I Don't know how we can get more people You know to respond but really the feedback would be you know instrumental in in one what they offer to the to the families in the community and in the different programs that they or Different workshops that they can have throughout the year, but then also, you know, whatever the
033if they have You know issues and if we want to address certain things, we'll only know that if they fill out this survey Police just sent it to the entire district. Yes on June 4th The other thing I shared with them that the board is committed with supporting CPEGs continued success and That the role of liaison was pretty much designed to facilitate more clear and consistent communication between CPEG and the board and just making sure that we have that communication and that it's You know, it's a moving process, right? so there I believe going to be meeting monthly with Dr. Santora and the like she meets with the PTA presidents and stuff like that So they're gonna be joining that meeting and then I'm gonna sync up with them and they'll let me know if
034there's any you know Anything that came of it so that we can you know, just constantly be in touch and then I'll update the rest of the board Once I speak with them So hopefully we'll get more more frequent updates Do you think a survey like that might get a better response at the beginning of the school year as opposed to the end Of the school year. Well, that was one of the things we talked about You know like on a back-to-school night like when all those kind of things go out That might be a better time when parents are in that like checking your email checking all the documents and stuff like that So there was discussion about maybe trying it again at the beginning of the school year I don't know what the
035final resolution was on that so I can circle back with them and see If they're looking to do that I do believe there's gonna be a newsletter going out from them early in September and it will have you know Wealth of information in it what they do what the goals are how to get in touch with them if you're interested in being on CPEG how to apply to be on it you know, it's Like a wealth of information so that will be going out as well I think it was like September 9th or something like that. Yeah, please she will send it out September 9th Jamie In your discussion with them during the meeting today as an organization seem open to the idea of Trying to maybe work more throughout the year to try to
036solicit feedback from parents I mean a survey is one thing but like when you look at our actual CPEG policy The purpose of CPEG is to provide Feedback to the board. Yes, you know sort of representative of what they're hearing from the parents So I would hope they'd be amenable to some sort of process where they can get feedback from parents So that they can share it with us. Yes, so that is something that did come up and I know one of the things That they were discussing doing at their meetings was to do to have like a literal suggestion box So at the conclusion of a meeting if parents have any kind of input or feedback it can go in there We talked about other ways to express You know parent concerns and issues
037like that and and we kind of talked about a few different solutions or how they can go about doing that and I think that's a work in progress because I do think There is this realization that we need to have some kind of Or they need to have some kind of format to be able to do that within their role as parent volunteers, right? So because they don't work for the district But they are there to support the families. So there's just finding that nice balance so they are starting from what my knowledge is to going to have a like a suggestion box for for parents that come to the workshops whether it's the full forum with with the whole staff or They have their meetings throughout the year where parents can then put something
038in that box for them to look into and address further The newsletter also says to email them with their email address of any Yeah, I mean I think it'd be good if we as the board kind of try to keep that idea present throughout the year just to try to Make it an avenue because I mean i've seen it work Yes Where you know if there are sort of these broad more systemic issues or questions That comes to the attention of the administrative team and the board it can lead to some positive outcomes So i'm glad they're they're they're up for that And I think the conversation was more No one expects them to to remedy the situation but more to be able to bring it to light If it's not already done so so
039that it can and and get it on the right path I guess the awareness of it and then it should play out from there Great. Thank you Nicole, did you want to add anything else related to that? Um, yeah, so the newsletter will be coming out. I'm glad you liked it. Um The other part is that I did invite them to our meetings Um, and I think that's something that we looked at is I meet with the pta regularly I go to the foundation meeting regularly And um with talking to some other districts they combined it all that into one Meeting where you meet with all the different organizations and i'm looking at kelly because she attends those meetings So, um, I had asked cpeg would you like to come to the pta meetings and
040I say pta and please let please note That it's just a shortcut. It's the pta pto booster club meetings Pta is the first one in the alphabet line unless they go booster club But it's all three and I recognize all three are different units, but they all meet together Um, and we're going to change the name actually So I asked them would you like to meet separately with me once a month or would you like to come to that meeting? And they were elated to be invited to that meeting what they said was that there's a lot of times They do want to collaborate with the pta pto booster clubs and you know Make sure that their students have representation In some of the activities that are put together and that they would love to
041be part of that meeting Which then inspired me to invite the foundation to have a representative at that meeting as well Um, so this way everybody can kind of talk and the foundation had been asking for their contact information, too Because they wanted to talk about a few things and I look at dr. Siri because she attends those meetings um So I invite them they said that they would absolutely love to send a representative as well So those meetings are going to turn more into parent organization meetings and it's everyone that's working as a parent group Or community group with the school to be able to share what they're doing collaborate and work together and I am Truly am excited for this and I think it's going to be a great process Yeah, I like
042the idea of that. I like the collaboration So I think that could be really productive. That's good to hear We have a lot of groups working in isolation and I think getting everyone together and and being on one team is awesome Excellent Cool. All right. Anyone else anything else? All right Can I have a motion to adjourn? jesse jamie Okay, um all in favor of adjourning at 9 52 pm aye Anyone opposed? And noted we are adjourned. That's a wrap Thank you