001Oh, okay. >> Good evening, ladies and gentlemen. Um, following this committee meeting to order at 6:36, um, present with me this evening is trustee Megan Westman. Um, superintendent Dr. Gina Talbert, assistant superintendent of curriculum and instruction Mary Stevens, and assistant superintendent of business and finance Richard Schneider. Um tonight we will be reviewing uh the policy for student personal students and personal electronic devices and if we have time we will also review district goals. U thank you for joining us. >> So good evening. Uh we do have for your review as we go through the student and personal electronic devices the community forum survey. There were 19 um responses to the Google survey. And if you flip through it, you'll see that it's um the numbers are indicated in the upper right hand corner indicating that
002each survey was two pages. And then it may be a it's an easier layout, but this the font is really small and that would be the compilation of the surveys for your review, but it's really small. So that's why we gave you copies of the actual surveys. So you can compare them and see staff members, community members, parents who did respond and their responses across the board to help us complete the uh areas on the policy that states the board will decide. >> Okay. So can we just take a minute to like review the survey feedback? This is the first time I'm seeing Um, we updating the score files made of the self policy. Yes. So, just because we don't have a word about, right? Like I'm saying like should we just type our updates
003to me as we go if if do we have access to this? >> I haven't seen it but so I know this was the NISBA um I don't think we have it Microsoft Word but we can type our notes and make the inserts like paragraph one optional board the sides. Oh, we had already had the second reading where we had >> recommendation, >> right? We had talked about uh lockers, storing the lockers. So, that hasn't been updated on here. And we had also talked about some of the stuff up front here that we would include all those devices. I don't have my notes. I don't know if I have my notes from that second reading. So, it hasn't even been updated per our second reading. >> Who has the additional problems at all? >> Well,
004I I remember asking Lisa like, you know, who's going to do it? And she was like, we'll figure that out. And then nothing was done. So, we like literally and we need this for Wednesday. >> Yes. So all I have is the copy that I got as a cover from that meeting. >> So it's right. So then it's not it doesn't address our comments from the second reading. >> Yep. >> So what board meeting was the second reading? >> The 18th June 18th. New York meeting >> the forum. >> No, we had a discussion. I think we were sitting in this room. I guess I ask because I'm concerned. I just want to, you know, obviously we're under a time crunch to have the file ready for Wednesday. Um, and I'm confused like so we
005don't have a word file. And that whole that's like confusing to me because I it seems like there's a delay in getting the policies updated and up on the website. So is that what's happening? Like we don't actually have gor files of our policies. >> This particular one came >> yeah electronically from NISDA. Um >> I have >> is it in PDF or word? >> In word but it's not empty. It's the original one that we got. >> Okay. >> So maybe we should use that tonight. So, does it have the insert in yellow >> um >> that we have here in our Yeah. Does it have the optional sentences, >> but they're not correct. [Music] Yeah. >> Yes. So that's they're not saying that there's no we do have it. >> Okay. Um do
006you want to do you want to do the edits or do you want you're going to do it? Okay. Thank you. Um, >> so the did you have any notes on the first paragraph, Megan? I'm trying to remember um what we had discussed during the second meeting because I thought right this was definitely the end of June because I thought that we had different districts samples in front of us and we said oh we'll take some language from this one >> at the last meeting we had one from or um have some >> and Franklin Square is a B6 district. So I could have only adopt those strategy. >> Yeah. No, they don't have secondary program. Right. >> Right. >> It's just >> right. But what Okay. So, trusting you're saying what's in here now
007does not reflect the actual updated changes, >> right? We had talked about these like fill in these optional sentences. So, I do. So, we it's not up to you. So if we looked here at the bottom where it says device access and storage >> um at the elementary level students are discouraged from bringing devices to school. Any device that is brought to school must be silenced and kept in. We can choose the class the classroom teacher storage container, the student's personal cubby or the school office. I don't think we made a decision about that one the last time we met. So >> I think no I think we did I thought we said that at the elementary level students were discouraged from bringing devices to school. was >> right. But if they >> and then
008we repeated that sentence for the middle school level, students are discouraged from bringing the device to school, right? Like we were going to insert that there and then if they were if elementary was going to bring it, >> we just had kept. >> Yeah. Where it was going to be kept. And I thought, so I was looking at the new one of the New York State websites now to see the districts that have already uploaded their policies or submitted their policies and I thought that I read that the students can't are not allowed to carry it in their backs. >> They're not. Yeah. >> Right. So I think that we did talk about that for the elementary school kids. So I I did read that. Um, so and then we also said for middle school
009and high school, we were talking about lockers last time around, but then we had the forum and we have, you know, feedback from the community. Um, so I have a couple of thoughts from that forum. So I, um, I guess, oh, and let me just say like I don't know if you've seen this, Chris, like there's a website You know, I guess like 150 of the districts so far have been submitting their policies and I was reviewing who what they were deciding and it looked like just a mixed bag. Like it's just like some were saying lockers, some were saying pouches, some were saying lockers with, you know, the option to implement pouches if needed. Uh so it's really just kind of like everyone's just kind of not sure and it's going to be like
010that. a work in progress and we're just gonna have to figure it out as we go. >> Yes. >> And it changes >> and and it seems like a lot have just used this sort of template >> and they just say some of them even say as per the building administration like figures out works >> like it more open >> leaving it more open. No, it's just interesting. I was just reading like what what were other districts deciding to do, >> right? >> Of so from there, but now based on what the forum some of my questions were that weren't addressed was what are we doing when our high school students have their free periods and they leave and come back and then what are we doing about when they go to Boseies? That was
011brought up. Do we know what the Bosey's policy is? >> Same as ours. Charge schools, Boseies, public schools must adhere to the cell phone ban. >> I guess I just mean like are they going to do pouches or are they going to do locks? Do we know? >> I've read somewhere that that's really a bo issue to wrestle when you have multiple students. >> Oh, coming from all different policies that have forced sex. unknown and I think some of that just keep it so wide open that as the regulations presumably change past August 1, you have the ability to sort of recreate policy and administrative procedure. as >> I have. >> So would it make the more sense to kind of broad in the policy and then as we go along and have a regulation?
012>> I Yeah, I was literally going there too, Chris. I already was thinking regulation, but if we can just get the policy, adopt the policy, and then we're going to like create a regulation and be more specific as far as addressing some of these things like well now we need to indicate something about what's the policy and I don't know, right? How are we going to address free periods? So there are certain requirements in the policy that we must adhere to like the storage component, the communication component. >> We do have to put something there. >> In terms of after school, if it's instructional um they cannot have the cell phones. If it's not instructional, we can decide if they can have the cell phones. So it's from bail to bail bad, >> right? So
013free periods after school they can have. >> Well, don't they have free periods in the middle of the day sometimes? So, >> hello Lisa. >> Oh, no. >> Oh, um sometimes first >> I just put on speaker. Or so it's just like the start or the end of the day is shortened or this is me. >> Okay. But I guess it's still something to think about because if you're staffing the front door >> to close pouches, >> we'll have to do that for like first and second period or first, second, third, I don't know how long >> what when does the seniors come in? I don't know. >> If I could just tell you we check IDs, right? they've disc entrance where we accommodate a large number of students and then there's a certain time
014where that station moves to the front door because fewer people coming to Lisa is joining us on speaker what you just said I just >> I was just saying that as far as volume you haven't had students either currently the high school checks IDs by the cafeteria entrance where everybody is directed to come in at a certain time. They shift that station to the main entrance and then there are fewer people coming in at one time. So if there are students who are coming in late or don't have a first period, they'll be fewer of them at the main entrance. >> Okay. Yeah, because I was questioning like if students can leave during their period. So they either come in late or they leave early. So it just like extends that period of closing pouches
015if we go with pouches. So yeah, I was just mentioning that as a >> that's a logistical thing. Um >> so the high school is there a limit to when they're able to access their lockers? >> Is that correct? I know middle school, >> right? >> Do we don't have any of them actually use their locker anymore? Any guess on rolling? >> No, I would guess between a third and a >> half. we >> so I have so um I also was wondering can we like block the cell service because I was in a high school for like entire weekends recently for a competition and the phones just did not work >> the phones just didn't work the >> and I think that private schools do that so how do we do that we know
016>> so that would be that All cell phones, you know, >> so students, >> all cell phones would not have reception. >> But we have But didn't we budget to have a landline in each room? Like I know we were replacing some landlines that maybe weren't reliable, too. >> Yeah, there are landlines. There are landlines. Yes. >> So that would address the question of like I know and what about an emergency always comes up and I guess what about an emergency? There's a landline in the room, right? >> There are landlines. >> Yes. >> Yeah. >> And I know we're also going to like that door locking system eventually when we can afford it from the health and safety committee. Um, so okay, I guess I'm those were just some of my followup questions. Um,
017and as far as like a regulation goes too, I was thinking that again like to so that we could get this policy and adopt it for August 1 and submit it. >> Yes. >> That we can follow up with the regulation, right? >> Yes. as it seems like. >> But I think it's important though that the community or parents rather and students would know what the procedures will be because we will have to message this repeatedly until school opens. So they'll know elementary students should not bring phones. You're discouraged. But if you if they're here then they will have to be turned into example the school office. >> Yep. So, we would need to define how we're going to store them so we can communicate to the parent. >> Understood. And and that's what I
018was seeing on the other district's websites that it's just right there. >> Boom boom boom at the different grade level. So, I and I was just thinking with the regulation that we can build on, you know, if there's like a sign off or, you know, anything like that that we decide is necessary to write there. >> Yes. Um, so I guess to your point, getting back to just the policy. >> Yeah. >> Um, I guess I'm thinking that maybe it does make sense to go with some sort of pouch. I you know even though we spoke about lockers last time um based on some of the discussions at the forum um looking at what other districts are look you know leaning towards >> uh you know acknowledging that you know if we start the year
019with just saying put them in the lockers and then we have to change and switch gears that that would be you know sort of an inconvenience. like let's just >> decide what we're going to do and just do it and try to get it embedded in the day. >> Yeah. >> Um and I'm thinking that if they, >> you know, if we're, you know, seeing each kid come in and they're swiping their badges and they're dropping their cell phone in a pouch, you know, maybe that's an opportunity, I don't know, to like confiscate anything else that needs to be confiscated. But that, you know, um kind of links to a different sort of disciplinary issue with vaping. Um but that, you know, again, I'm jumping around, but >> should we just go through the paragraphs?
020Go ahead. >> Megan was speaking to us as well as Dr. schools and I say um also looking at other sites and other school districts as well and we just got to see what their policy ends up being. But I think that for for us that we should just definitely stay for the elementary school that um the if if a child brings a phone to school that taken at a secured location in in the main office and for the middle school and the length should be the same that the must be silenced and stored in a couch and from both the high school and so that's my recommendation for the device and access storage area of the policy similar to what was already spoken about when it comes to locking or students who anticipated that
021the locks are not so I believe that I say middle school and high school that they should be stored in a couch and for the um it's silenced for the middle school is silenced and is turned over to um to appropriate personnel at the school. >> So I yeah I I mean I agree with those thoughts, Lisa. And I was thinking too like as far as like the main office, I guess two thoughts as far as the main office for the elementary school kids, like would that look like those storage lockers? And then how do you how do you know which elementary school kid is coming in with a cell phone in their backpack? How, you know, we're not doing that at the elementary school. We're not scanning badges at the front door. Um, and
022if we I was also thinking that maybe we wanted some of those cell phone lockers in the main office at the middle school and the high school for those situations where a phone does need to be collected. um so that the phone is just you know safely stored in a certain locked location and maybe limits the chance of well my phone disappeared. Um, so it's kind of like, you know, you have the pouch for everybody that's going to cooperate and then if there's students that aren't cooperating and the phone does have to go to the main office, then you also have another storage location, not like somebody's desk drawer. >> Correct. that language that needs to go outside that no cell phones are allowed in school and to point sension if it is port to
023the school then the cell phone be secure office whether with the couch the main office is secure location secure container whatever one of you like that's where the couch plac >> so we can work through that but particular through the regulations for an example just to connect with what you're saying the student if the phone is discovered that the student has a phone then the student is you know taken to the office and only the student can handle the phone he would put it into the secured location if it's a a little mini locker and then it would be locked and at the end of the day either the student gets the phone, he's the only one who touches it or the parent comes up and is the only one who touches it. And that
024would alleviate concerns of if a phone is not working properly or if it's broken, no one touches it but the student and the student's parent, >> right? So now what about for students that might be at park gaming? There might be more that have cell phones that might be walking home that their parents would want them to have a cell phone. >> Then these parents are going to think that they're not allowed to send their children child to school to get the phone. >> It says >> well the law says >> no it it's discouraged. >> It doesn't say that it's >> you're saying you're speaking to like who's going to claim the phone at the end of the day. Is that kind of like And I'm sure there are parents that might be home
025when the kid goes to school, but then isn't home when they are leaving school, so they want them to have a cell phone so they can track them as they're walking home. >> Yeah. Um, so with that, I would >> I would think that having it in the classroom, like in a storage area in the classroom might be >> better, >> easier for um for everything to be kept like on track. So that way they're not these children piling up at the main office at the end of the day, in the beginning of the day. So maybe >> cell phone in the classroom and if we don't have a proper type store in the classroom for them to store that cell phone that's my own reluctance I think we move forward to modify the policy
026as we move along >> not this year but this year we have to see what happens and modify it to keep state verdict or secure that the cell phone's taken if it's an average west whatever the cell's taken it's security notify the cell phon and we'll give it back to the child they go home >> so I I I'm listening to you Lisa but I'm kind of leaning towards what Chris is suggesting because um I'm thinking of all the fourth and fifth graders that have cell phones even the third graders Um, but to the kids that are going to walk home in fourth and fifth grade, you know, maybe having those cell phone lockers in each classroom at least, I know it's an investment and I know it's something additional for the teachers to deal
027with, but we're trying to balance everyone's, you know, uh, desires here. People want their kid to have a phone. They want to be reachable. They want to be able to track them. you know, it's just like the world we live in and you know, >> I guess I >> go ahead >> and I guess I just but I didn't mention this like I you didn't hear everything I said at the beginning, Lisa, but another thought that I had had was like, you know, educating parents as to how to block their students phone during the, you know, 8 to two window. you can actually like do parental controls on a cell phone so that it's not working. It's, you know, with the exception of like 911. Um, and you know, I think that that I was
028kind of like, oh, why can't we just do that? Why can't we just have all the parents agree that they're going to do that and it's going to be, you know, signed off on every day that they did that? And you know that's a whole different like sort of logistical you know tracking everybody down and that's when my mind went back to just doing the couches. But I but I wanted to share that as food for thought because >> that you know we could you know there is like as part of using this $14,000 as part of like educating the parents as to why this is important and like maybe giving them that information that like hey you can do this. you can actually go in and isolate the the phone's capabilities which would you
029know further deter like tampering with the pouches for example because the phone's not going to do anything >> you know what I'm saying? So maybe that is something to be considered. I know we're like just trying to get down to like what do we want to fill in these blanks? Um, but again, that might be something that kind of fills into a regulation or just or just how we go about like rolling this out and with the forums and the powerpoints or whatever that are you excuse me. How about we just go through the actual paragraphs and see what we want to keep and change. >> on I like I agree. I think we just need to go what the looking at the current policy and keep in mind everything that everyone has said that
030one of the things that students have mentioned over and not only students but other people about meeting with the parents um like month or two afterwards and I think that's going to be important and that's where some of the changes can go get take place maybe for for next year but I think for this year the policy end let's start with the beginning of the policy we're talking It's a little it's highlighted in yellow on page one that talks about that optional sentence the board decides. So do we want to include all that language in there? Do we want to take anything out? >> I want to keep some language but add where it says I'll just read the sentence. other personal electronic devices includes devices which are not capable of connecting to the internet
031and access to content on the internet. Um and then hold on there's another spot not includes but not limit so other personal electronic devices includes but is not limited to I didn't want to add but is not limited to because >> there's always going to be something new. There's already the meta glasses that >> I don't even know what they do other than you could talk to them and take pictures. >> But there's always going to be something else that we're that we're not going to know is coming. That's the only change I had in the first paragraph. Lisa device. >> Lisa, we um did a second reading for this uh policy at the end of June and the updates were not incorporated in this version. Do you recall that we had like you know
032various districts policies in front of us and we talked about you know you grabbing some language from different districts. Yeah, I have to um square cell phone policy. They were different things that we look at. I don't have those that um square one. >> I think that was the copy that kind of circulated. As we as we move forward, if I could just ask everyone to keep in mind that as a district, we are required to adhere to the education law 2803, which means cell phones are prohibited in the elementary school and restricted in the secondary schools. >> And so whatever processes parents may come up with, that's one thing. But in terms of the school, we have to ensure our policy adheres to education law 2803. >> Right. >> Restricted versus prohibited. >> Yes.
033>> So for example, >> Yeah. >> Right. In the elementary school, they're not supposed to have them at all. So if it's discovered or if they have one and it's taken out of a bag, then we just need to decide what is that student what are we going to do with that particular phone because they're not supposed to have them anyway. >> We go down to device or anything with communicate past persons and parental relation. >> Yes. Okay. I will just read the paragraph. During the school day to minimize distractions, parents which for purpose of this policy includes persons in parental relation may contact their children via the following methods. Calling the school office andor the district provided email address. What email address would this be referring to? >> So in the regulation we can
034map out what email address they should email for each school. So I think we're okay to say it here district approved and or the district approved email address and then each school we would have to get the email address and we will put it in the regulation >> and the phone numbers just for ease. >> Yes. >> And should we include communication apps >> as well? Should we include the communication apps whatever we're using and not I don't want to specify which app because if we're going to change it in the future. >> Well, if the teachers are teaching and a parent par square is a teacher they may not see it. >> Yeah. >> Because they usually get it on their phone. So if we wanted to maybe avoid that direct interruption of instructional
035time, it may be wise to just say call the school office >> or the email address because if the teacher doesn't see, she can't respond in a timely fashion, >> right? >> Okay. >> He or she. >> So enter the phone number and email address. Um, and that says students may contact their parents by the same methods above, but I believe the student addresses email addresses can only go to other internal accounts, >> right? >> So, we kind of talked about the pros and cons of making that available outside. >> I think it's better that they're limited to that. I don't think they should be able to >> Yeah. do all that cuz >> not only does add a distraction of, you know, basically instant messaging to parents, but then you're opening up it security
036reasons where they could get >> spam and all these other things. >> Yes. So maybe we should say students may contact their parents by uh utilizing a school phone >> um >> to go to the main office, right? We don't want that happening in the classroom. >> Right. Right. They contact their parents above the phone school office or the district or the district provided email address. >> Well, >> but then how are the students going to use that provided email address >> at present? It doesn't email outside, >> right? It doesn't email outside of the district. >> Contact their parents from the school office, right? What's that? >> Yeah. >> You can contact parents from the school office. >> Yes. From the school office, which mean could be guidance, could be main office, could be
037an attendance office. So, contact their parents from a school office. >> Yes. >> Okay. phone. >> Yes, >> sure. anything about that >> probably the phone >> that can get sticky >> that's going to be a whole other game >> so we can >> I don't know how many phone calls or texts kids send during the day to their parents >> so in the regulation we can specify or you know emergency purposes. >> Emergency regulation. Yeah. >> Yeah. Or regulations federal laws. >> Yes. >> But this we just have to get >> Yes. Post and for parents who are ending the sentence with email address. We're taking out that happen. Is that okay? >> I didn't have anything in the next paragraph. So up to vice George. >> Yes. Um so when we post these
038online that would it be possible on the where is it educational 2803 to add a like a hyperlink to the website that has that. So if somebody's looking at it online, they just click the link and then it'll take them to the law. >> Yes. Yeah, that's a good idea. I link it in the policy. >> Yes. >> Stop. that first. >> Um, is there >> two? >> How many different Boseies buildings do we send students to? >> Several. We have different special education. >> Are they going to have we know if they're going to have different policies? >> Be just the three post, right? They should each have the same for each of their buildings. So that's what I was asking earlier. >> Yeah. So we look back. So, they're going to communicate, of
039course, to us what the expectations are when the students get off the bus and they go into their school. They'll know what their procedure is that they would have to adhere to if it's a pouch or a locker or >> they're saying the same thing where in this paragraph we're talking about adding a hyperlink to their policy. If we could move student facility, something like that >> because it could vary depending on the facility. >> I'm just trying to think of ways to make it easier for parents, >> right? >> But they'll they'll communicate. They're very communicative to their parents. Yeah. >> Well, can I ask some So, as far as like the student handbook goes, like we'll be making an update to the student handbook as well. >> Yes. >> Do we should we
040incorporate like having parents acknowledge the student handbook? Sign up on the student handbook at the beginning of the year. Like, that'd be great, >> right? >> Yeah, that'd be great. Well, we've been talking through some of this and the way to do it um to be determined, but yes. >> Okay. Yes. >> I just Yeah. I mean, I think we want to try to encourage that like parents are aware like this is these are the expectations and and you know, everything in this handbook will come to light more with the dress code, the behavior, whatever is in there, the vaping. Yeah. Okay. >> Lisa, you have anything else that you want to move on to? just go down to one two month. >> Okay. >> I think we kind of talked about already. So heard
041my feeling. My feeling is that um if the child brings the um to school that I like the idea that's taken child comes to the office goes to go to church location at the office and at the end of the day they get it back and the parent is not fine. Um, so when I was reading the the policies that had already been published or submitted to the state, um, some districts said, you know, to be determined, like not to be determined, but like could change, right? So you're saying like next year, Lisa, but like I don't know why we couldn't be more flexible. And then if this idea if we have, you know, a 100 cell phones coming down to the main like we don't know, right, from Park Avenue coming down to the
042main office every day, you know, maybe we do have to go to the classroom locker systems in each classroom. I I don't know how many Park Avenue students have cell phones. I'm willing to obviously best be flexible. I think there's a move forward. I would say let's go with the pouches right now. um determines your location in the main office and if it doesn't work to your point Megan if there's a 100 kids who come in with cell phones every day and it's not declining then we have to come to come back and determine how can the cell be secured and then we get some insight for that building to say I think it's best but I think >> I'm sorry >> just put the pouch secured in the main office >> and I'll give
043it give it back to the child at the end of school >> well putting it in the main office. Is there a need for the pouch? [Music] >> I didn't think we were talking about buying pouches for the elementary school level. That's where I think we're getting the >> Yeah, that's >> so if we say school uh office then we can provide each office with maybe a mini locker or something device that locks. >> Yes, >> we don't anticipate a lot of phones from the elementary school. They're usually they indicated they don't have a large concern or problem with children taking out phones on the elementary level. Well, they I think it says that they can't have them in the backpack, Lisa. >> They just left them in their backpack and they didn't take them
044out to the school. That was my make policy, but that what was happening, right? Right. So the recommendation is what some type of device >> office you know I think with what Dr. were saying where they don't they're not too concerned with the number of students that have it. I'd say in the school in a secure location in the school office sounds in a secure location. >> So I have seen like these like cell phone lockers. You seen it right? You're shaking your I don't know 20 30 little slots type of thing and it's ready to go. Okay. So, we're ending at location. >> Yes. >> All right. or Jan said, >> well, we had I know last time we had >> I know last time we had modified that sentence that you know it's
045still to include the students are still discouraged from bringing the devices to school. Um if you remember that um and then we Yes, I think I'm I think couches too for middle school. Uh, and I think we shouldn't limit it to the word pouch because I was looking online and there's different types of storage things, other pouches, but then there's some like card cases. >> There's a whole variety now. >> Yeah. So, I'd say >> school supplied storage container, something along those lines. Well, we can look at like what other people are doing. taking so they did a school secure device, >> a secure case provided by the district. >> I'm okay with the word pouches. secure such as pouches. >> Why? >> Such as Yeah. >> such as >> Why? So, Chris like like
046pouch I think is being kind of like generic now. I think because there are so many different like suppliers and types like there's just velcro, there's magnetic, there's >> you know it's a whole industry now. I think it's booming. So I think like >> we just stick with case like a that could be considered many different things. >> A secure an individualized secure case >> storage. >> Oh yeah. >> What' you say? storage. >> Storage lockers right now. The ones we're seeing, they come with phone chargers, which is nice. >> I saw that. >> Yeah. >> But to find them without storage so that they're cheaper. Maybe they offices after this whole thing kind of settles down. There are hundreds of kids phones. secondary level. >> Everybody >> little lockers that are there and generally
047work or we buy historic devices for the office that be I would think just my opinion take care of as it calms down be able to do procedure. You're saying like do the lockers too in the >> I spoke to our director of facilities today. The lockers to the best of our knowledge are all now completely function. They major financial investment two years ago right >> into the lockers. So they're working. I'll just put that on the table for you. Those lockers are working [Music] as well. I think we need to go for some type of call. I think we need to go in that direction. Not anything. Could we say >> Thank you. Sorry about that. Lisa, could we say individual storage units such as pouches? >> That's fine. >> Individual storage units. Are
048we going individual? >> I think so. I think that's >> okay. Are we okay with that? Individual storage units such as pouches. >> Sure. >> If that works for the state. I mean, I'm okay with how just to just think about >> individual. >> I wrote school supplied right in front of it. >> Yes, that's good. >> School supplied, >> individual storage units such as pouches. That gives us some leverage to explore. But it also when a parent reads this, they'll say, "Okay, well, they're going to be individually stored. But I'm not concerned that they're a group store and someone takes my job >> or >> Right. Well, the student is going to keep the patch all day. >> Yeah. >> Right. >> So, when we finish this, I guess can we the board be
049given um the update on the cost for everything? >> Of course, because we I know we have some money in the budget. Um >> so once we see how many we have to buy Yeah. the money from the state and then you know so that we can give consideration to buying the um cell phone lockers in the main office then and how many do we want to start with because we don't again we don't know how many are going to need to be turned in >> on a daily basis and >> I think those are a little bit more expensive I know you said there's different >> ranges >> I know you were securing quotes on various um storage items to get an idea of what the cost out would be. So I guess what
050what we have by Friday, we could update the board on what the estimated cost. >> Yeah, it's an estimate, right? Yeah, >> that would be great. Thank you. >> So for number three, it would be the same thing. >> Yeah. Yes. >> So for number two, you were saying that using language in number one students are discouraged from bringing the phone to school. >> Yeah. Just to repeat that. I mean it's still discouraged, right? Because it's still that's what I think we talked about during our second reading when the entire board was commenting on this policy. Mhm. So for two and three one or three students are discouraged. Yeah, put it in. >> I mean, it's not. It's just >> Yeah, >> it doesn't show with >> Yeah. >> Yes. Then we'll go down to
051page two. Anything in exceptions for specific purposes? Anyone section? >> Now what would be considered a onetoone device at the bottom of that section? So some students um may have based upon their needs a a onetoone device that helps them to learn or communicates to them. >> Okay. >> Um as a instructional tool, >> okay? or a Chromebook is a onetoone device where where the district provides students with onetoone devices personal electronic devices are not permitted. Yeah. So like the Chromebook would be a one. >> Okay. >> I um for number four the in the event of an emergency I would suggest to course out as determined by the school or district. Yeah. >> Well, >> you you might have somebody saying that what I can't even think of an example, but an emergency to
052somebody else might not be really relevant to emergency to the district. If >> you got a kid that forgets his baseball glove, it's not necessarily an emergency. Yeah, I yeah, I mean I was looking at the again I was looking at the first of all we talked about that during the second reading too with the entire board but >> we did talk about crossing out and um again I was looking at ones that are finalized and I saw others that just say in the event of an emergency it's hard to say um is it going to be taken advantage of you know it's hard to guess right but to say that if there's true emergency and the student really truly believes there's an emergency that they they could be penalized if they didn't obtain approval,
053you know? I mean, that's hard to say like, >> but basically they need the approval of the district to even open the the pouch. >> Oh, I know. I was thinking that too because if it's the magnetic device like and I don't know which pouches we're buying but if it's magnetic and they only have that at the front door, right? They don't have that in every class, >> right? But I looked online you can buy one of those bandits for like $10 on Amazon. >> Oh, so that so then it's like you could just buy a Velcro voucher. >> Yeah. And I saw other ways where you can Yeah. Um, Miss Stevens, cover your door is yours. >> Um, yeah, there's I mean there's always going to be ways to get around everything. Um, >>
054but feel like if we leave in as determined by the school or district, it at the very least gives the school the backing to say, "I'm sorry, you can't access your phone right now." And obviously if it's a true emergency, it's not going to really be an issue, but at least leaving the language in there to give the the school or whatever the staff number is. >> Yeah. >> Right. >> So maybe we should just bring it to the board. Yeah. It is locked. Um circumstances. So that means child's down. I'll just do an example. Child's coming to a teacher ministry said I need I need my child because of X Y and Z. you know, I've got my grips and my my um my cleats home for soccer practice. I need to call someone
055who comes, you know, to to bring to the school. So, that may not be said as emergency by the school district for that child. They don't have to come to >> Well, it does say under number six, parents may request an exception for their children to use internet enabled devices during the school day as listed above. Requests must be made to the building principal and for health care exceptions must include documentation from the appropriate health care professional. So, it's not something that necessarily happens on the spur of the moment, but it has to be requested beforehand. >> And really, if the student has a genuine need of something that they forgot at home, they would then go to the main office to contact their parent. >> Okay. right now. We'll just see what >> So,
056to the point of the magnets, I mean, should we be looking at like Velcro pouches that just block the cell service again? >> Because maybe it's maybe it's less of an investment and maybe it's >> and it will help with the concern of the bottlenecking. I mean, it's some maybe that's something that's considered when you're looking at, you know, the cost of implementing this. Again, I don't know how many thousands of these things we have to buy. >> Elro then wouldn't they just be able to open it themselves? >> They would, but it's sort of like the concept of leaving it in the locker, right? So, like previously we were talking about, oh, just leave it in the locker, but they'll just run back to the locker and use it. So, you know, it's hard
057like you're gonna buy a $20 pouch and it's gonna get tampered with. >> Maybe you bring up some really good points. Um, and kind of we said before, we may have to come back to the policy to revise it again. It may mean that may have to look at if we block everything in the school, what does that mean? out of there. So I need to get more information on how other schools block the cell phone usage but not impact instruction within the classroom. So I think right now let's just stay focused on finishing up the policy and then we can continue to explore other options and if we're able to go that other direction block go that direction. That's just my points. >> Well I so I brought it up because we're talking about
058an emergency, right? So it it came to my mind as we're talking about an emergency and if for whatever reason somebody felt like they needed to use their phone now they have their device in a magnetic pouch. There was also discussion of oh you can just easily buy a magnet to tamper with the pouch you can break the pouch. So I just wanted to mention out loud that you know let's make sure that we're looking at all of the options out there for a pouch. Uh, and yes, like would there be some element of an honor system? Like, yeah, but there's also an element of an honor system to the $20 some pouch, too, because they could just cut it open and take their phone out. So, uh, you know, maybe a lower horse option
059would still do the trick. get the phone out, block the service to the phone, put it in their on their personal bag or where wherever they're going to carry it. Um, and then the emergency concern, which is also reflected in the survey feedback, would maybe be lesser of a concern. >> So, I I would just put it, if I'm hearing you correctly, I have no problem looking at how some can be blocked. Is it support in the entire school that every single cell phone is blocked how how does and I that was just my point um if there's a method where an individual cell phone can be blocked but not everything within the school then sometime that's just my >> that's what I was saying too at the beginning I which I don't know if
060you heard but I did say like let's look at blocking the cell service for the entire building >> but also apparent parent can actually set their child's phone to not have service between certain hours of the day, then the only service that they have is to call 911. But, you know, then there's also like policing that, you know, it's almost like now you need this parent to say almost like when they check their kid off to come to school, they didn't have a hundred a fever of 100 or whatever during COVID. You'd almost need to do that on a daily basis and say, "Yeah, I locked my kids phone, >> right?" >> You know, so regardless, there's it's just going to be a a work in progress and drawing vote. >> Yeah. >> Great. So,
061can we move down to fourth consequences? We had it highlighted in yellow in the second paragraph. Honestly, it's just my perspective. I think we should just leave that language as is until we get better guidance um how it wants to be forced. I think it'll take a little bit more time to flush it out, but at least it existed and we should always modify. That's just my perspective of it. >> I like it as stated. I'm all right with that. >> I think it makes sense and especially if we're able to if we do invest in the lockable, you know, the lockers in the main office and there's no question of a doubt that your phone went into this slot and then you retrieve it at the end of the day and there's no like
062stories being made >> for me. I didn't have anything else policy. Did anyone have anything else in other sections of policy? The paragraph below it, administrators will also discuss the aims of this policy with students and their parents. Is this meeting before the policy gets in place or it as part of the enforcement when the the device gets confiscated? >> So at the student orientation. >> Oh actually sorry I can't answer my the reasons for the the student have difficulty following this policy. So that means this is as part of the enforcement >> the courts again. >> Yeah. But do we need to specify when they're going to go over this? Like do they need to go over it with the parents the day that they're picking up the phone or like how are we
063supposed to go about it? Do we leave it like that? >> Nothing. >> Okay. I just didn't know if we needed to specify it more. >> Okay. else just changing the policy. >> I'm just reading to the end right now. remember that form that that the communication with the students and the parents is going to be important whether it's going to be the end of October September or middle of October that the communication continues with the parents. >> Yes. >> No, I'm sorry. I just said they would have it in a pouch and then in like on their played with them. Is that not allowed? Because we also talked at the beginning of the this meeting that they can't carry it in the in their backpacks >> or they can carry it in the backpack
064if they have it in the pouch. >> Okay. Yes. Okay. Thank you. >> Uh are we up to electronic devices and testing? >> Yes. >> Okay. Um, so third paragraph, to ensure the integrity of testing in accordance with state guidelines, students may not bring cell phones or other electronic devices into the classroom or other exam locations during state assessments. So is that does that mean all of this section is just for state testing? >> Yes. Yeah. >> So in the template it gave a choice of all testing or state assessments. So there must have been the decision. >> Okay. So we're not so basically we're not requiring teachers to take away cell phones during just regular testing. Right. They won't have it, >> right? But I mean like >> to me this this state testing
065they can't even have it in a package. That's what that that's what I'm taking from that. I take I that's my take away too from >> like they're not even allowed to it in all other circumstances they're allowed to bring it into the classroom in a pouch but for state testing they're not allowed to bring it in the classroom at all. Well, they say they have the right to collect that we don't have to we have the right >> to collect cell phon >> and to hold them. >> Well, it's it's saying they may not bring cell phones. Thanks for >> not bring a question right now. What do they do in regards to cell phones? >> They collect them and put them in ziplockc bags with the students names on a piece of paper
066and keep them in the front of their testing. biggest regenc. >> Okay. Anything else? >> Well, that makes me think of how does say I have a Apple Watch that I can communicate with my phone that's sitting across the room. >> So, it's part of the there's a statement we have to read at the beginning of testing and it includes all of those devices. information. >> Well, you want to finish the the last section first. >> Policy distribution and translation >> policy. Okay. Sorry about that. >> Uh I don't have any changes to make there. >> Sorry about that. We're gonna we're going to translate to 12 languages upon request. >> Okay. >> Any any of the 12 most common >> as Yes. >> Okay. >> We at least have this translated. >> Oh, for
067sure. Yeah. Oh, no. No. I But I saw as well. >> Okay. So going back to page one, not too sure the best and if someone wants to do the lead on it, make sure we have the same notes. >> Um the one change I had in the first paragraph was in the optional sentence making adding afterwards devices includes putting but not limited to. So it's Other personal electronic devices includes but is not limited to devices which are not capable of connecting to the internet. Blah blah blah. >> Yes. >> Okay. Um and then in the communications with parents and the sentence students may contact their parents from a school office phone. >> I think we had added something off to that same method of office address from schools >> for the regulation. >> Yeah,
068we said we'll we'll do it in the regulation. >> Okay. >> And then the also we said we talked about how do they get permission to use the office wall but that would be addressed in the regulation as well. >> Yeah. Okay. That's what I was thinking of specifically. Um, okay. Going down to device access and storage on number one. We're leaving the first sentence and then we're it'll be in a secure location in the school office. >> Wait, which one are you on? I'm sorry. um device access and storage going down to number one. I didn't have any changes in the paragraph before that. >> You just add a hyperlink. >> Then you hyperlink. >> Oh, right. Hyperlink. Uh, a any device that is brought into school must be silenced and kept in a
069secure location within the main office. >> Yeah, that's what I >> agreed. Or do we should we specify main office or will there be circumstances where there might be a different office that makes more sense? >> Main office. Okay. What do you have for number two, Chris? >> At the middle school level, student devices must be silenced and stored in school supplied individual storage devices such as pouches. >> Oh, yeah. Sorry. I I forgot. >> Yes. Yes, that's what I >> But I changed. >> Yeah. At the middle school level, students are discouraged from bringing devices to school. Any device that is brought to school must be silenced and kept in a school supplied individual storage unit such as pouches. >> Yes. Okay. We didn't talk about >> we didn't talk about uh are we
070turning in these school supply pouches at the end of each day or we >> we didn't talk about that. We'll work that out. >> Yeah, that is the assumption. >> That is the assumption. Okay. >> But I guess not necessary for the policy. >> I don't think so. >> Okay. >> That's more implementation. >> Yeah. >> Yes. >> Um are we including for the high school level students are discouraged from bringing devices to school or we just >> I don't see why not both >> okay so then we'll just repeat >> the same >> number two >> okay going to exceptions for specific purposes um I didn't have any changes but we're going to just mentioned in number four as determined by the school or district. >> Okay. I didn't and moving on to enforcement
071consequences and reporting. I didn't have any changes noted there. and electronic devices and testing. >> Um, >> we're going to add the how to to the >> we'll add the how to to the regulation. >> Okay. Yeah. I didn't have any other changes. I just had some questions that might not be part of the actual policy. [Music] Miss Stevens is cleaning it up as we're going through it. So closing out that >> Well, I guess I just have some >> Yeah, I I just have some questions that I guess would be for the regulation or things like that. Are we thinking we should do a parent waiver or agreement >> or >> like if a student >> say my child does not have a phone >> that Yeah. um or an agreement that they're acknowledging
072that they're including in that if they do have a phone that the possibilities of it being confiscated and just acknowledging that they know that there is a cell phone policy or would we just have that covered in the >> handbook sign of >> Yeah. And it's the law, you know what I mean? Sometimes we may not, we want to do everything we can to inform our parents of the law, but um we'll be informing them of the policy and the regulation and we think they need to sign off on it. >> I like the idea of signing off on the handbook. I mean, I did I always incorporated. >> Yeah. I guess if we just shout it out so intro. >> Yes. >> Because this is the first year. >> Yeah. >> We have to
073do a lot of that. >> Yeah. >> Yes. >> Um like if the pouch is used as we said who would takes ownership of it. It'll be the school collecting all them or it be the students responsibility. um consequences of damaging the pouch or the storage device. >> Yeah. All of that would have to be in the regulation. And the insurance for something that is still an unknown >> the insurance of what happens to a couch or any kind of storage device that is damaged by the district student will still be and then >> opening it without authorization because you could get these open without necessarily damaging them. So, you wouldn't really be breaking any policy of damaging school property, but um and I'm sure this might only impact maybe a small amount, but I've
074seen some like crazy phone cases that have like weird ears and things on it that might not necessarily fit into these generic pouches. >> How you would handle that? that that might be a way some students try to get around it, get some new cases for their phones. >> Um, and would we be owning these pouches or leasing them? I saw that those were options a little more problematic under state law. You can you can do it. Board has the authority without the resolution and contract. Why? Why is it this is special needs to come before the board? Okay, that be >> okay. I'm not suggesting one or the other. >> But I think there's a way to go. There's some procedures for us to go through items. >> Oh, and those magnets that you
075can buy on Amazon, they're only about an inch and a half. So, it's not like a giant thing. It could be easily hit in somebody's pocket. I think that's all I had on my notes. >> Yeah, that's why I like we said earlier just to kind of evaluate the options for pouches, right? Maybe the magnetic isn't even the way to go. I don't like from the videos I was looking at on YouTube, it looked like at least my most of them are just like this pin that something clos like when you buy clothes they have security tag on it. It's like that pin that goes through there and so people like shoving a pen in there like hitting it on something and it kind of cried open. >> Wow. And chances are we whatever we're
076going to purchase, if it's not $50 a pouch, there's going to be easy ways to get around it. Obviously, I don't know. I I saw that there were pouches that were secured, but then also did block the uh the sell signal, which I I'm only assuming those are out of our price range. They're not explorable. >> Yeah. We have $14,600. >> But I think that's why we have to look at how do you block the cell service for the building and then can you get around like connecting the devices that need to be connected? >> I mean they would be just connected to Wi-Fi. Right. >> Right. That's what I'm thinking that the the law says that they can have a cell phone that doesn't have internet access. So blocking cell service is in need.
077>> Okay. Great. Yeah, that's true. It's true. >> Also wonder emergency services, police, fire, not light >> blocking services in schools. I saw some literature, but we have to research that. Correct. Is that would that also kind of communications that they would have if they're responding to something? But just in that vein and again in the health and safety committee we were talking about that app that would be Wi-Fi enabled that the teacher can just press and contact the local authorities. >> Right. Yes. So that I thought was something that was still being considered and maybe acceptable. So I had that kind of in my head too when I was saying like can you just block the service? But uh you know there's a lot of challenges with this and >> all right um you
078have comments or questions on this comments on the regulation portion of it. I guess just with the regulation because I do have like six bullets like we would just you know look to tackle that regulation in at the August policy meeting. does occur in the past with the regulation come up regulation the templates for it give it to the policy committee prior to the meeting we look at it and we can add it revise it revise it and adjust it as as needed so they're not going to be creating the regulation policy regulation of the policy meeting but the template is provided to us and then review it and reise Yes. >> Okay. Sure. >> But I would assume we want to try to do that before school starts. So, right. >> Some suggestions. Anyone
079has suggestions, I would say regulation comes out. What are you going to do? >> We'll get it out. >> Okay. I think I mean I can send my bullets, but we did talk about all the bullets. So, >> okay. So >> you're not via email. [Music] So maybe I don't mind if I can just do some updates and come up with some case. I'll look at policies that we have to review for the school year that required those out the way in August. And then also I know you missed about district goals and the goals were district books were established last December to meet. So I'm not too sure if there's been review. That was my question I had to do on that district. Yes, I thought we had discussed looking at them again and
080just you know re reading uh so as a board if there were any tweaks that we wanted to incorporate that we would do them now because then the goals and objectives kind of funnel down and that I know Dr. Tab, you were talking about wanting to do that and now, >> right? >> Yes. So, last year there were four goals >> and um the policy committee came together to and the board came together to look at them after the school year has started. But being that they're intent and they do address, you know, first one academics, the second one culture, the third one fiscal, the fourth one um collaborative partnerships, and the fifth one communication. If that's the essence of keeping that as is, we're able to move forward, you know, in making sure we
081align to these five goals. That's why I figured like let's just get it on the agenda for Wednesday. So if there was anything that needed to be tweaked out, we just do it. That's what that was my thought. It is changes now. I think that really hard as a board last year with these different goals and took the time and discussed modified and came up with them collectively. So I I look at it as I'm not too sure how much so it's just bottom line let's kind of bring them down. I same feeling you have pretty satisfied with how we came up with with how we formulated these goals last year. I don't have any suggested changes. >> I don't have anything right now, Lisa. I just I mean the board does change, right? It
082changes with each election cycle and here we are at the you know forefront of setting polls for this whole year. So just might as well my thought was just might as well bring it again to the board and if there was any other thought that we capture it now agenda to say the district goals policy committee has no recommended changes at this point in time what council do is maybe pass the go on Friday just to pass those to take look at the district goals and if any recommended changes requires meeting so that discussion suggest >> okay >> wait so which mean suggesting getting it on to >> me ask the board now >> there's only one trustee that wasn't involved and creating this containment. >> Yeah. >> So really, if we just communicate out
083to the the rest of the trustees that we're going to be adding this on, it's a very short document. It should be more than enough time for it to be reviewed. >> That's how she >> Yes. So if I would agree that we add it on for Wednesday and then Dr. Taber can be assured that the district goals are not changing and she can then plan accordingly. >> Right. >> Okay. >> I think for the for one I think that we need to uh meet August to look at the 3000 policy but we are to raise their policies. Some districts policies um as needed and if they set policies they will prioritize the policies for different sections and they bank that way. Um other districts but they do they go section by section and go
084section by section. They just get all the entire policies in that particular section. Um everyone knows how to play. So there's different ways that we can do it. I'm not so decided right now, but I would ask them to think about how we're going to do it. So when we go to have a policy meeting that we establish that prior to the policy meeting in advance these are the policies that we're going to do that meeting review the policies that need them ahead of time and suggest changes and and submit them in years ago previous submit suggestion suggested changes for particular policies they will merge it all into that particular policy and at the policy meeting make the final decisions of what we wanted to put in. So something some type of process that we
085could utilize. Therefore, we get through all the policies this year and I would love to get through all the policies by November and I've done it before and we got through every single one because some don't require much others require more struggle certain sections of the policies that section that whatever we need to do let's just let's decide how we're going to do it simply that's my suggestion to hear what So, in that vein, Lisa, what do we not have all of the policies as word files? >> Um, that's a good question, Megan. Um, I would have to when the nutrition comes in have her own drug on the computer. I think they're on all I think they're all in word. I think some of that was the challenges in the past that all the
086policies that had been in not to locate policies. So that could be one of the task of addition. >> Yeah, I would. Yeah, I would. That's where I was going like just like just have her just if we don't have it in word just convert them all to Word or whatever she has to do because anybody proficient in word processing can just again get these all ready to go and then that would help streamline our ability to review and up to I agree. I wait and for me personally and know what I'm going to request that once she converts a role or whatever she has to create I always have a policy menu but I just get update my own policy not update man but I've had policy manual back 2017 but instead of creating
087the whole policy man for me just update was there if anyone else runs a policy man but has all the policies in it then people can make one in one or the entire board then that can be great as well. It just makes it positive for me. For me, it was very we were having policy fantastic. But for me, I had different papers from all different directions. Every time I came to the policy, but if I have one manual, then it just makes it easier and I can show you guys the manage signal at the top. It has a manual spot. I I did receive and I don't know if >> we printed it last year when we joined the board, >> but when I was going through it, it wasn't all there. Some things
088were just printed and >> it wasn't perfect. >> Okay. All right. So, organize that and make sure that everyone has a clean up. for me. >> So, I had asked that sounds good. And so, I had asked for the um 3000 one more so like to talk about the goals for Dr. Talbert and I I'm realizing that this it doesn't we don't have a policy that does that. We just do that outside of policies and we establish them and then we document them in the superintendent review. the tool that we use for the midyear and final year review. Um, so that's why like that's where that stems from. Um, >> okay. >> But I agree like we don't have to do it right now. Um, but I also thought that we wanted to in July
089make sure that we were in agreement on the annual goals for Dr. power because they also flow down to the building level everyone center central level administrators and building level administrators. So uh we haven't established a day to do that yet. So we need to establish a date and I know that one of the things we're talking about we have to get that date in because if we find the district goals district all the superintendent her goals >> his her goals but more importantly we're if and maybe it differently we do need to get together as a board to establish what's going to be utilized for the superintendent valuation unless I misunderstand No, I mean as far as the tool I'm talking about like the five the four or five goals, right? Like I just
090want to like we need to establish those uh as a priority. So if we can just use time on Wednesday to talk about those, I don't see why we necessarily need >> Yes. >> the superintendent goals. >> The superintendent establishes her goals. district goals district goals >> I think we're supposed to do collaboratively but I this I guess becomes more of a board decision I was I was thinking it was >> I may be wrong but steps to this >> well I establish them in collaboration with the board but I will be ready on Wednesday to really robustly talk about [Music] the town meeting for for that assessment done and then also for the assessment. >> Well, why can't it just be like a you know a new business or something and we just say
091like evaluation tool and we just just try to like evaluation tool what will what will be used for the evaluation for for sorry >> documents thank you >> okay that's >> because I thought we had to file [Music] required. >> Well, is that something >> is that something when Dr. Albert's going over with us her goals and then she can kind of speak about what documents that she believes um will be able to, you know, kind of showcase those goals and how they're met. And then >> it sounds like maybe the August work session probably, right? And then that becomes >> and then that and then we would still meet the September of like filing the tool, right? >> So, okay. All right. So that's where I was coming from when they asked for the
0923000. Um was really just to help move that part along, you know. Um >> No, no, I agree with that as well. I agree with that as well. >> Okay. >> All right. I think I think it was on. >> Yes. Did you all want to set a date for the next policy meeting or do that later? >> Okay. Sounds good. >> Sounds good. Okay. All right. Thank you. Bye. We all done? >> All done. >> All right. Thank you for joining us, everyone. We are now closing the meeting at 8:17 p.m. Have a good evening.