Amityville BOE Mtg 7/2/25

001Was this one? Good evening, ladies and gentlemen. Welcome to the Annville Union School District Board of Education um special meeting um which openly meeting now at 5:35 p.m. Please note the exits to wear where they're marked in the event of an emergency. Please silence all your cell phones. Currently at the meeting at this time is myself, President Johnson, Lisa Johnson, President Lisa Johnson. Um, first vice president Carol Suhawk, second vice president Megan Nesman, trustees Caroline Fanning and Chris Narren. It's anticipated that trustees Leslie Kretz and Jon Leon will be joining uh the meeting. Currently present at the time is um Dr. Talbert, our superintendent, and Mary Stevens, our assistant superintendent for curriculum instruction. It's anticipated that both these individuals will be leaving prior to right after us going into executive session at this point in

002time at 5:36. Okay, I have a motion. Oh, I'm sorry, ladies and gentlemen, just before I go into executive session, I just want to make you aware it's anticipated that um according to the meeting notice that we reopen roughly about 8:00 that we may be reopening a little bit early around 7:45. I have a motion to enter into executive session for the purpose of interviews for the district positions. So moved. Sorry. First second. All those in favor. I I motion carries 5 in progress. Hello. Um, good evening ladies and gentlemen. Thank you for joining us. We are resuming open now at 8:02 p.m. So what we have on the agenda is on the old business which was um for discussion of the July 15 2025 meeting. Um at our last school board meeting there was

003discussion that occurred in regards to meeting on July 15th. you'll discuss to allow community inputter regarding cell phone policy. So a question that I have for the school board. It says community input or agenda items. Oh, sorry. Any community input regarding agenda items? What is the agenda? Just the old business. Okay. So you're using because it was very confusing and misleading. You're using a boiler plate to post to the public, but you're not actually doing any of these items. Yeah. So, why wouldn't you do like I've seen before where you just do open whatever. Why are you using I mean, you know, if you're sitting at home looking at this, it says um approval of minutes committee board policy committee uh policies recommended PPS special education services. the average person sitting at home is going

004to think you're doing this tonight. It's your agenda. So, how do we translate that into we're not doing any of it. We're jumping right down to the end. All right. So, um to answer your your question regards so there was a question from committee member regarding why do we have this template for the agenda. And so one of the discussions that occurred with um the person who's been helping us as the consulting district clerk had stated that we should be utilizing this template of the agenda. So I know in sometimes in the past we didn't utilize the template. So we just we just we just put it up right now. Only thing that we we have on here is old business. And if and we have something about the district clerk consultant and we're going

005to talk about that in just a few. But we have nothing on here that we're going to I understand. But if you listen to what you just explained, a template generally is a secretarial thing or maybe you know somebody that says I can't forget any of these things cuz I have a template. Why would you post a template to the community? Because your agenda supporting documents are supposed to notify the community of what you're planning on doing, what you're planning on voting. So, if I look at this additional board action items recommended by the board of education, what could that possibly be? I, you know, I've been on a board, so I had a feeling it might have been a template, but why would you post a template? This is so the person creating it

006doesn't forget anything. Doesn't that make sense? So I understand what you're stating and as as I shared with you that this was a template that was provided to us as a board from our pre from the person who's worked with us district court. So as we move forward if we you want to remove the items depend we've done it in the past. I just think it's I hear what you're saying. Yeah. If you're not going to do any of these items, then it should state not planned, not intended, you know, maybe a policy that could be on the table that I read in supporting documents is important to me. I'm going to come to the meeting. Okay. So, a template I think is being used wrong. Okay. Thank you for your comment. Any other comments

007on the committee input? Yeah. On agenda items? I do. Agenda items you said? Yes. Okay. Um, two things. Um, the person who's helping you do this doesn't dictate what the board of education does and there was conversation and we've had special meetings where it's only been action items so the board of education makes these decisions and you should just have what business you're doing that's the first thing as far as the July 15th meeting there was um discussion for a forum for the cell phone policy being that it has to be adopted by August 1st and it's a work in progress which I recognize is tough that you have have input from everybody. The last conversation from last Thursday was it was going to be a standalone forum. Um, and hopefully it would be at

008a time when parents and students would come I think after work or something to be more accommodating. Um, I don't think having a meeting on top of a forum um would be conducive to parents or to students. um you know people that are coming for the forum you know will it gets pushed earlier must not be able to come at an earlier time and people that are coming for the meeting then you're going to be pushing the meeting later so I would think that that wouldn't be conducive I know that you've asked many times to accommodate your schedule but I don't think a meeting should be changed for one person and the last thing is the district clerk consultant I know that you met tonight and you did interviews for the district clerk I'm hoping

009that you to find somebody that work qualified people that 30 applicants. Um the district clerk just does the agenda, the minutes, and the postings. It's not a big job. There's no reason to have a consultant. Um the person has available resources through lister, through the attorneys, um through um other other administration. There's no reason to do that. I would hope that the the board would not waste taxpayers money and have two people for one position. Again, even if there's a small gap, you certainly can get through that. Um, and I certainly hope that if it is a consultant, it wouldn't be the person who used to work here who calls parents and community members racist on Facebook and who's made many mistakes in the past. Thank you. Any other um Hi, Margaret Bill. I I

010also had a comment regarding the district consultant again because we're at the juncture yet again two people doing one job and at one point at what point are you going to either you know do crossf functional training so that the if there is a gap that someone else inhouse already knows the job and then I just don't understand why the hiring process is not vetted in the fact that why aren't the right people in the right role and and to have two people doing one job. It you're not you're not in a financial situation where you have that luxury and you do it time and time again. And I when I saw that I I couldn't believe it. I said, "How many you just haven't consulted doing the same job as somebody else who's getting

011paid fulltime?" Like I just don't understand the logic and the reasonings of why you think that this is acceptable. What say you? All right. So any other I'm going to respond to everyone. too many input regarding agenda items. Um, no, but I do have the Facebook posting if you want to see that lady was required to. Right. So, in regards to um, so I I'm going to go down to the old business and I'll answer the question when it gets to the district clerk when I when I get to that particular section. So, let's um as a board for the July 15th, 2025 meeting, at our last school board meeting, there was a discussion that we had in public in regards to the July 15th meeting and having that meeting as an opportunity for the

012community to provide the input for the cell phone policy. So, at that particular meeting, it would in our discussion, the final discussion was that there will be some there will be a forum. So, I'm bringing it back to the table tonight. um just to ask them um to have a discussion on the July 15th. If for example we had the meeting starting um 1:30 we're having this meeting start at 5:30 like say 5:30 6:30 if we wanted to do um just kind of hear me out and say 5:30 6:30 this is just one option um if we did an executive session at that point in time and then starting at 6:30 6:30 to and I would say 7:30 right or we need to go longer make it to 8:00 whatever time is needed for the

013community to provide input report regarding this particular cell phone policy and it would be an opportunity for not for us as a board to discuss the cell phone policy but for community members to come up to share their opinion in regards to the cell phone policy and as a board we would take take notes therefore can help us to solidify the the cell phone policy. So, um, once again, I'm just, let's say 7:30, 6:30 to say 7:30, but if we need to go to 8 8:30, we go to 8 8:30 to make sure that we get everyone's input in regards to the the cell phone policy. Now, my suggestion was instead of um meeting on July 22nd that we would then go ahead and just I'm sorry, we would then just go ahead and have

014our meeting that particular night instead of returning back on July 22nd. So, um, just for clarification, um, to the community, there was a comment about changing the the meeting date to meet the needs. So, I did make a request to the board of education. I said I had something that was came up that was important to me on July 16. I asked the board if they would consider having the meeting moved to July 15th. So, that's where that came up. Just as with July 8th when we set that particular date, there was another board member who had other obligations and that's where we're meeting on July 8th instead of on July 9th. So there are times as a board we do try to accommodate the needs of various board members so therefore everyone could be

015in attendance to the meeting. So that would be so that what happened on July 15th. So I'm just proposing that as as a board now and that's going to bring it out into public. So therefore, we can make that final decision about what we're going to do on July 15th and then we can start to advertise to the community to let them know what's going to take place. So the question that I'm putting to the board, do we just want to make it a cell phone policy meeting or do we want to make it um we do the cell phone policy we can do it from 5:30 to 7:30 hypothetically and then we can have a meeting. So I'm just pulling out that way. All right. I asked a question the meeting is what is

016the agenda for the meeting? So for the go so I put several things in my phone at the last meeting for what's coming up in July the reorg on July 8 the cell phone policy forum on July 15. I also put that we might um select the hiring committee people on July 15th because we're going to be here anyway. And now perhaps that was recall that. Yeah. Okay. So that was like that was would be an agenda item or an action item for a meeting just to point these people who were already submitted their applications by the July 10th deadline. And so that we discussed that last week and then the regular session board meeting is going to be July 23rd. So no 23rd. I think you said the Wednesday is consistent with Wednesdays. It

017it's been switched a couple times. That's my keeping inconsistent. Yeah. So I have I have my phone because we finally did it July 8th, July 15th, July 23rd. So, as far as because Wendy just made a point about, you know, having a meet a board meeting the same day as a community forum, it's two things in one day. As I see it, the only action items on the 15th would be to appoint a hiring committee and now potentially to appoint a district clerk. So, it's not something that is going to it's almost like a special session kit. And that's why I'm bringing up just for I'm bringing up tonight just to have this discussion we're having now. So therefore we can make the final decision about what we're going to do. So therefore the advertisement

018can start in regards to the cell phone policy. Yeah. So yeah, I'll I'll weigh in for So for a couple things, it's my impression that we are hoping to appoint our clerk on the reor meeting, not the No, not the 15th, but on the 8th. Okay. All right. I just want to make sure we're on the same page. No, no problem. No problem. Okay. So, yes, I think what we wanted to do originally and I was in favor of is just a standalone forum to just keep focused on that. But what Caroline said is if it's possible for us to f, you know, to appoint the individuals that we want on the hiring committee and those are the only action items, I I think I I would be willing to do that. So that was

019the only action that when Lisa in your email you kind of suggested that it would be our combined meeting that night and I don't that's a lot because I thought we had the internal auditor presentation. I don't know there was presentations coming. Yeah that meeting I would go along with it but if there are I don't know what presentation but we already knew what our July monthly and presentations were. So so here I'll I'll just say my piece and then then I'm out. So I think the main focus of the 15th has to be the cell phone policy and if you want to meet an executive beforehand for things that are you know allowable by executive session that's fine and then the only action items that night should be to appoint individuals to that the

020first thing really is this the first purpose is the cell phone also because we need to get that we need to get the input from the community right and so I know I was using the word of of a forum. So what we need to make a decision is it going to be a forum or a board meeting that we're allowing people to come to the mic to discuss about the policy. If if we're going to take action on items, then you have to you have to open it up for public to discuss those things. Is that what you're saying? No, what I'm saying is that this two one is the cell phone policy discussion. So for the cell phone policy discussion, is that going to be a forum? Right. And then we have the

021form. If that's the case, then we do that and then we can go into a a board meeting to address any items that we need to address on the agenda. So, it's two separate things. There's a forum and then and then there could be item action items that we would address or or if or much more or or once again it's just going to be a board meeting where people come to the mic to share their perspective on the cell phone. So how how would that what you just described the item of the meeting? Yeah. How how would that differ from a forum? What do you mean forum wheels? The wheels for the people said in groups and whatnot. Oh okay being more constructed I think so people have discussions right keep it as not

022everybody wants to go to the podium right so that that's that's the reason that I'm doing the bring this back up for discussion so therefore we can now send out information to the community about this so now the question is what time do we want to start it do we want to start it at 5:30 want to start at 6 I don't think you're going people there at 5:30. I think we should make it a little like 7 o' 7 would be good. Yeah. So 700 p.m. we just do 7 to 9:00 p.m. You think you need two hours? I'm just putting it I think you do for this because for a public forum I think a lot of people are going to have opinions and want to talk and Right. So Lisa, are we

023going to have someone there on behalf of the district kind of just laying out some of, you know, the main pieces or components of the southern uh law that was passed to kind of like start the discussion up a little bit, give people things to talk about so they know that's what's going to have to happen in the beginning. The community needs to understand what the law is right now and most people have heard about the the law, but then I think more importantly, what are we asking from the community? And I think that should also be part of what's going to be distributed out to the community when you come to this particular forum. Be prepared to provide input on the file. So therefore, they're coming to the table with some information that could

024be utilized. Not to say that they can't present other things they can't, but it also allows them to at least kind of think ahead of time. Following the forum, we do have the one action item with the hiring committee. Could we do four? But we do six I think an hour that we would but then then the problem is that my my recommendation was that if we do like six to eight for the cell phone and then we said we just said seven to nine. No, but you we're asking about the action item. So I don't want the committee to be upset that we're doing the action item before before the forum. You see what I'm saying? Six, right? So if we do if we do that action item at at 6:00 to 6:30, then

025community members say that this may not be the normal time of of the board meeting. board meeting. It's a special meeting. I mean, but a special meeting. Yeah. No, it's a special session. It's not a regular meeting. I understand. But I'm just I'm just making the point that we've gotten um people have gotten complaints that we're taking even though it's a special meeting and we're doing a vote on the item that it's not in the time frame of of the normal meeting. Right. So what so what if what if we what if we take the action items at 7 and then immediately go into the forum to to vote on one item that's should be quick right that's that's my my I rather do it closer to 7:30 than 7 so okay so when does

026it start so do do seven for the action item as as if it's a regular board meeting public session right okay we as a board we need to discuss an exact date prior. So when does exact start? I would say 6 either 5:30 or 6. Yeah, six. I would say six. So 6 between 6 6 p.m. exact 6:00 to 7:00 p.m. We'll start up with the action item and then forum doesn't start till 7:30. Make the forum start at 7:30. Okay. And the forum is not a board meeting. So we're we're not going to like sit up at the deis. I'm just going to have Yeah. So 7:30 to 9:00 or 7:30 to 9:30. I would say depends. I would say 7:30 to 9:30. Sure. So just to summarize the executive session will be from

0276:00 to 7:00. Then the action item will be at 7 and then the form will be from 7:30 to 9:30. Okay. So that's July 15th. So now with just just on that topic, the selection committee application, what's the status of that and the distributing? I guess we wanted it back for July 10. I had that question too. Well, we want to talk. Yeah. um the application that we wanted to distribute. What's the status of it? What's that? Right. So, so we we decided that we wanted five community members on the administrative hiring committee and we have a deadline that we want by July 10th. Right. We set the deadline by July 10th to have service. So, how how do I tell how do we put it as a community? So, the question is was it?

028So, I think that honestly I think that um Wendy before she finished her term typed up the updates and distributed probably to I mean I I'll double check with that. Okay. But if not, I you know, if we need help filling out the application, I can help with that formatting, right? And then once the application's finished, I mean, it it is a quick turnaround. um obviously put it hopefully put it up on the website up to the board to decide if we think a robocall would be in order. Or how about I mean you can't really put it like in like the newspaper. Yeah. Like social media. Yeah. newspaper. So, well, yeah, I put it out there for consideration. That's something we feel like. Well, we have to decide that tonight because it's going to

029have to be done. All right. Yes. So today is the day of challenge. Okay. Okay. All right. Now, when is the next meeting going to be after the 15th? Is it the 22nd or the 23rd? 23rd. I thought we had to I thought it was 22nd. I thought I did too. Also the 22nd 22nd at the at the board meeting Wednesday. Whatever we decide on fing the 23rd. Okay. All right. So that's out. Now moving on to the district clerk um consulting contract. So um with the with the consultant contract for the district clerk, the district clerk only gets paid when they work. So it's not the person is going to be getting a consistent salary any partic salary, no set number of hours. And the hours that are work are looked at ahead of

030time before the person does the work. So, the reason that it is here on the agenda tonight is because yesterday we did have our interviews for the for the district clerk. Um, from this point, we have to contact the the district clerk candidates to see whether or not um we have to we have to do the next step. So, we're not too sure when the dis the the district clerk could start. So I had asked to put this onto the agenda as a discussion to cover any sort of overlap. Right now the current person is in the process of they've completed the the past minutes. So right now all the minutes are up to date and will be part of probably the July 8th meeting. And then um the person is completing the remaining policies.

031So I can find out from this this individual how much time would be needed to complete the remaining policies and get them all uploaded to the board docs. So I was just requesting if we could just hold on to the consultant. the consultant will not get paid will not get paid unless there's work done. I can communicate with the board um the work that needs to be done and the approximate amount of time that this person would take to to complete the work and if the board and so that that can be done. So that's the reason that I was putting out that message. I don't know if the person that we select if that individual when that person will be able to start. I'm not too sure if they can start right away or

032if there's a a week lag or two week lag. So this would allow the continuation of completing the minutes and and that's it. So if the policies are all done, it'll just be a matter of completing the minutes and that's it. So that's that was the thought process and that's why I'm bringing it to the board as a discussion. This is the only task that she's going to complete are the is the policy and minutes have been giving given to her. That's it. The the the individual would not be doing anything else would not be responding to any emails would not um have any other responsibility except for this. Therefore the timing the amount of work the person would be doing would be very limited and I have to find out how much time um

033is required to complete the remaining task. So we don't know how long the extension would be for um we can I we can make that decision as a board. We can say for another two weeks. We can say for another three weeks. I have to two things. I'm going to have to talk with the the individual for the position and if they if they don't need to give it two weeks notice then um you know we I would just say just make it for two weeks. If they need to give their job a two week notice then I would say make it into the end of the month. You got to remember we only have we have this meeting we have the meeting on July 8th and then we have the meeting on July 15th

034and then the 23rd. So I'm just looking at my calendar um sorry about this. So let's say hypothetically one two the person can start working the new person can start working on July 18th hypothetically right. So if that's the case then um we will just extend it until like I say either 18th or 25th. So that's I'm just kind of looking at. So this is a discussion. So I'm just going to hear the board when you spoke with the consultant. Was there any indication where she is in process right now? Is she at the end of doing the policy? She is very close to the I can find out exactly which policies are remaining but I can let the board know. So, Lisa, let me ask you this. What happens if the person, our next

035clerk, the person that we select is able to start sooner than two weeks? What if what if they're able to start in a couple of days? Is this still needed? Um, we would not need the services of a consultant. As a reminder, the consultant only the services only need them are only needed when we need them, right? And we'll only get paid when they when they do the work. Understood. So I feel like without knowing when our new clerk, whoever that is, can start, we we don't know how much this p time this person may need, if any, as as a consultant. But the only problem may not need it. Yeah. But the only problem is is that the person cannot do any additional work at this time because the contract ended on June 30th.

036So this person cannot do anything in terms of minutes, in terms of policies, and anything like that. So that's that's the only reason I'm just asking that if we will just consider um just renewing the consulting contract. If we don't need it, then we don't need it. I won't I won't task this person with anything until we know when the new person can start. Can we just share the minutes like as they are right now with the board of education so that we can just finalize the minutes? They're going to be on a July 8th agenda and they're gonna be going home tomorrow with with the with the work. Okay. So, it sounds like to finish both, right? So, she just had like one second. She just so know she just completed everything um today

037and she's going to be emailing those minutes to block the table. So, they will go with go home from the board tomorrow. Okay. minutes are gone. Well, the minutes just the policies can't be that much left. Not that much. Just the policies were intended to be uploaded by June 27 her resolution. So that should have been done already any but there was so many different policies that she was working on and trying to complete and trying to make sure that they were done correctly. So Eileen the person has sh the person shared that even though people had um typed the policies up which which were very helpful one thing that um the person did the person then had to make sure that they retyped it to make sure they was in the same style and

038whatnot and then the person had to double check even though they got notification that it was at a particular board meeting the person went back to the minutes to make sure that it was there. that was noted on the minutes before um it was put on the policy as adopted because if anyone was to question um if it was adopted or not adopted if um the consultant said well I got notification it was adopted on this date but didn't have any proof so that she the consultant confirmed that it was adopted on the particular meeting date the consultant then make sure that anything that had to be post referenced was post referenced and was corrected uh was actually reported there um and then just double check again for any grammatical errors and then from that

039point um upload it and make sure that everything was in the same font in the same file. So that's what was happening and there was about I think 11 policies in one another four or five. So there's quite a few number of policies that have to be reviewed. Okay. I I think that the policy should have been done by June 27th for the resolution and I don't think that we should extend and consulted at this time because we don't have a clear understanding of how much time is left and whether or not we have a new person that can start on Monday that could just pick things up and wrap it up. So, and my concern is this is that by just extending the consulting contract, no one gets paid unless the consultant does work.

040That that's the key. No one gets paid unless the consultant does the work. That a few times. The concern is that the work's not getting done and you know this consultant was supposed to have it done by the 27. This consultant has been this consultant has been working diligently not not not eight hours. It's not like one person's job. So I think we just stick to the question of do we want to extend the information it is one person's job with the policies because what happens is that if you have and this is what the problem is that when the person is working on the policies they're getting information from here here and here. Now they have to make sure which information is correct and accurate and then merge it all together. So it cannot

041be passed over to if someone else is going to do it then it can be passed over completely to someone else to complete it. So, what's important to remember is is this is that no one's getting paid. If if let's say the offer goes out to a district clerk tomorrow morning, the district clerk says yes, right? We still the district clerk still has to be appointed. There's the district clerk for be appointed will be at the July 8th meeting. Right? So if that's the case, then I can just say I can say to the consultant that there's no additional work that we would need to do at this point in time that um that the new person coming in will finish up the policies. So but if the district clerk says, "Okay, yes, I do

042want to accept the offer, but I cannot start until July 15th," then this the the consultant, if we want could continue, but we cannot do anything if there's no contract. The person cannot do any work. So this is all I'm just asking. So So Lisa, for me it's it's difficult to make a decision because we don't know what the amount of work is. We don't know if it's one day's worth of work, 3 days worth of work, we we don't know. And I understand what you're saying, but what I'm also stating is that if the contract is approved, right, and if if I find out I I can say and I can ask the the person to CC email the entire board with the anticipate anticipated time frame to complete the following um the following

043policies, right? At that point in time, decision could be made that go ahead and complete it or no wait. So if I understand what you're saying, but nothing happens unless right unless it's stated that we need the an updated contract anyway. So we're not taking action right now. We start a conversation. So um I did ask um John Sheen just to provide an updated contract, but there's nothing because I I did share with the board that we're going to have this discussion tonight. So I said we're going to have the discussion tonight out in public. That was shared with the entire board in an email. And I said in that email, there's no conversation that can occur on this particular matter. The conversation will occur in public. So, everyone got that email. I did say

044to John Sheenan, can you just pre please provide an updated contract? I said, I don't know what the board of education is going to do. If the board decides not to use Mcraft, then that's it. That's it. That's what you're saying. Um, I'll take a look. We'll take a look. So if we did do the extension and then say we're we have a new district clerk that starts on Monday, we just wouldn't use the use it. Correct. Wouldn't utilize fine. So there be no overlap or paying two people to do. No one paid us the same. Right. But but if yes, the person we select can't start or doesn't take the job and we have to go for another posting for whatever reason, then we would have somebody in place that would take care of

045the Yes. to save what you presented it as, right? Like you presented as the consultant would finish the policies, finish the policies at any minute. So there would be an overlap. No, no, ifies wait a second ladies and gentlemen one time. My understanding is the consultant would finish the policies and the minutes if we don't have another district right away. Yeah. But if we do then Yeah, that's why I guess it's fine. If we do have a new district clerk, then all the policies unfinished get handed off to the new clerk. Right. So this again it hinges it hinges upon when can the new clerk start. So we should cancel the reorg and decide that's the question. Wait until the reorg to decide then there's time frames where there's going to be more policy that

046won't be completed in place of a vortex. Okay following the process. Is there anyone else here in the district that's capable of uploading them to the school district? It's not just about about uploading to the school district website. It's about making I don't know where the person at where the person is in the in this in the process of updating the policies. I don't know if it's if it's just if the policies are all done and they have to be uploaded then that's fine. All right. So we have I don't that that part I don't know the work has stopped because the contract stopped on June 3rd that's people need to understand. So I don't know where the individuals at this point. So, I'm just asking I made my point. So, make the decision. I'm

047just going to the um the contract. So, I'm just going over the contract that came in about 412 today. And the there's nothing new in the contract except that I believe I have to take a look the same exact one. The same one previous it's just July 1. It says July 1st. This is up to August 31st. It doesn't need to go that long. Um $4 now for maximum $4,000 total compensation. And once again, that's it. Can I, this is like a little bit off topic, but can I just ask that all legal memos just get sent to directly to the entire board of education, not to the district board or to just the board president just for the sake of just making it easier to trans? Yeah, this came in at this came in

048at 412 and um But is that something that we can just ask? I can I can definitely ask about that. You can. It's not a big deal. Okay. So, we're just to the point where um I think everyone has an opportunity to has had opportunity to advise their opinion on it. This is going to the end of August 31st and I just saw that. So, once again, that's something that we can always if if we want to extend the consulting time, that's something that can be changed. Has to be changed. Yeah. The date. So, I'm not I don't want that change. First of all, I mean, Lisa, would you be opposed to to tableabling this ju just because the contract date doesn't even seem like that's what the board is wants to do. I've already

049voiced my opinion. All right. So, um changing changing the date is is a simple thing to do. And once again, for me, I always thought first is way too long. I was just depending on what's needed. Maybe maybe maybe July 31st and that's it. Well, that date will hold side with new districts. Wait, the end date for the district. Now the the end date would be when Okay. Well, everything I think we would also have to amend this part. says, "The district shall have the right to terminate this agreement upon 30 days notice without or without cause." Yeah. So, so that would have to be taken out. We're not going to use our So, can can I make a suggestion? And I I don't know I don't know how how you feel about it, but

050number one, we don't know where uh where where we are with how much work needs to be done. We don't know. We don't know which policy still needs to be updated. We don't know if maybe there are some that are updated and just need to be uploaded to the website. Maybe we can find out if they just need to be uploaded, upload those. And you know, there might be a little bit of a wait until the new clerk comes in on the 8th. So, just to let you know, anything that was completed has been uploaded to to board docs. Oh, okay. So, so I'm not too sure. So, whatever is not uploaded is not complete. Okay. So we we uploaded something that's not complete. No, I just said that the only thing that uploaded uploaded

051is completed. I um I'm would like to just wait until the reorganization meeting to understand more as to what's left to do. I'd also like to know how many hours and how much we spent to date because now this is saying like another 100 hours. So I think it needs like a little bit of cleaning up before we should consider dealing with it. I mean, it's only few work days from now. So, I'm I agree with that. Like, you have my pay. So, the board just needs to I rather wait I think two weeks. Yeah, I agree. I think just too much in that. All right. So, I think starting tomorrow, if we know when district clerk can start, we'll have a better idea. Okay, that's fine. Once again, I wanted to bring it to

052the table for a discussion. to make everybody have an opportunity to provide input on it. And that's all I have. Anyone have anything else you want to hand? So, just to be clear, so you're going to follow up on the remaining work and then yes, the hours that have been spent as well under the consultant agreement if we don't know as a board if we reached what we defined as our upper limit. I will find that information. And I I just have a question about the um application as it's going out to the hiring committee. Um once once it goes out where who's receiving leaf? That's the question. I think we talked about setting up an email right all of us. Is that what we talked about? We did. So we we need to set

053up that email address. So, I I assume that once once the paperwork is done and we have our, you know, our questions on there and we let it out to the community, somewhere on there, it has to say where to send it to. So, we need to figure that out. Just make a board of education. Well, that's was it automatically forwarded? Yeah, that was that have to be a directive like we just did something that we've agreed upon you talked about the last time was setting up a board email and that board email would then go to um all all of the board members. So it's something um and that can be followed up with um I didn't talk about she right here and then just asking Pete for the voicemail that thing can be

054closed to board. All right. So on the subject of these, we put a deadline on it to make sure it's up and running just because we did say this last week, the last meeting. So now we So quick quick question. Are are you saying set up the email as a board set up a a board email connected to the application or setting up a board email? Just a board email like BOE at UF State and anything sent there just automatically gets sent to the seven. And one of the things that they're going to pull out were the foils that would go directly to the record access instead of foils don't go to us anyway. No, but I'm just saying just because if if they're coming in to like the district court or something like that

055that if it Okay. If it's coming in the district email, right? What what I'm saying is that we have to clarify that any if you're asking for any emails that are coming to the board. If by chance someone sends the board a foil that has to be pulled out and that has to go to record access. You see what I'm saying? Because if you don't have a consultant, someone may think they could send that foil. They may make the mistake and send the quote to the board instead of sending it to the record access officer. a foil request. That makes sense. Yeah, it does. Well, well, it does because if someone's not sure of who to ask the request for, they'll send it to they may just send it to everyone, right? Yeah. And just

056forward it to the only people that are going to see this email address are going to see it attached to this hiring request. That's what I'm just clarifying because I just asked that question. Was it connected to the application or to anything else? And then I just heard that just the application, but people might know. It's like if someone wants to reach out to the board, they might just use it. It could be an out and we just, you know, we're in a public meeting, it's being reported, people know that we want to have an address. So you should be prepared once you say you have a new email address, you're going to start getting email. So how are you going to respond to that email when it comes in? Okay. So if suddenly you

057receive an email that can and you are not the intended recipient, you know, it has to go to the district clerk who's still TVD um or whoever, at least among the seven of us, we will all be on the same page knowing, okay, this wasn't meant for us. We have to forward it to whoever we agree that person should be and they're qualified to do that. Anything else? So can this be it's just setting off an email. Can this be up and running by tomorrow? July 3rd. Um, it depends on when you think July and when do we have the application out? So, everyone just heard that she will confirm with T that this can be done by. So, but when when do we have the application out on the website and that um if

058the application was sent to Eileen as the application was sent to the consultant? No, no, no, no. Ours. The blank one. When did we put it? Yeah. I can find out where is maybe that be done tomorrow as well. Yeah, I'll I'll I'll reach out. I'll send a message tonight. Yes. Any other questions or comments? I Yeah, I do. I have a few things. Um I know we haven't seen their reorganization meeting agenda, but it's the first meeting that we're going to have the student representatives at. So, um I guess I'm curious to like talk about as a group like are these two students just sitting at at the table with us? like are we giving them um an agenda item in case in the future if they want to like give a report to

059the board or feedback like is that something that we would want to consider doing? So, um, since Tuesday, I believe is the first day that we would have them there. And then I think we also asked like are we also like letting them leave at you, I don't know, 9:30 or whatever, 10:00, I'm not sure, but you know, not staying necessarily to midnight and just kind of identifying that ahead of time before our first meeting with the students. Yes, I had an opportunity to speak with um both of the exeicio um school board members and today is Wednesday. It was on Friday that I spoke with them. I did and I will share with the board. Um I said to them that they would they don't have to stay for the entire meeting. But you

060define my fine. So let let me finish. I said they did not have to stay for the entire meeting. Um I said that um I would discuss with the board of education that a change in the agenda. So therefore the students could give a report if they wanted to in the beginning of the meeting. So therefore I said roughly about 9:00 if you would like to leave the meeting you could leave the meeting. I said we as a board we have to stay there as the entire time. Um I will share with you the questions that I provided to to exhibition board members. I have to share it with you guys as well as Dr. Talbert. And I said to them to look at the questions. I said, "The board has to look at the

061questions and not really questions, but just ideas of what they potentially could report on." And I said, "Once the board reviews this information and you review the information, then at that point in time, a decision will be made about what what things you can report on." I did say to them that they have to remember that when they're coming to the board, if there's any issues or concerns that they have within their building, that those issues or concerns should be addressed first at the building level before being brought to to the school board meeting just to see if it can be rectified at the building level and not not bring the first first time that they come should not come to the board education meeting. So, um I did share with them that there are

062name plates for them. I did share with them that they'll be sitting at the table. Um, NISBA has a what's called a a a a toolkit for them, but the toolkit is not really relevant and I can download it and share with everyone what everyone has access to. Um, for this particular toolkit, I did ask two other um boards who have um who have had student board members for their information and have not received their manual of what they put together. So then as a district we need to put a manual together for these individuals. So therefore they know what their most responsibilities. They did ask whether or not they will be allowed to vote. I said no you're not allowed to vote. Um they asked if they're able to participate in discussion or said

063if there are they able to participate on that they will. Um they were just they a little bit concerned about how they would be received by by the public if they were given a report. Would the public receive them well? And I said, "I'm sure the public will receive some well. There's nothing that you should be, you know, concerned about." Um, I said, "I don't see the public um being disrespectful in any way sort of way to you guys as students." Yeah. So, they were relieved by the fact that they did not have to stay past um like I said, you guys have obligations. Obligations may occur um Thank you. What are um the questions? I will um I will forward that to you know would it make sense that we ask them to speak

064about the cell phone policy as in July that's we could ask them July 15th but they're not obliged to come to that that's not a regular citizen correct which one of you know oh no but it could be at one of our meetings they yeah they could also talk about it I mean they can come to before and they're welcome to and it would be great if they did but if they can't they could talk about it at the meeting on the 23rd right and I did share with them that they're really only obligated to come to the regular board meeting but if they want to come to the work session meeting they work session so are they going to be at the reorg maybe they'll recognize which well they will recognize maybe they'll get

065sworn in that be nice for them I think they do Any other signing off? I just wanted to revisit Dr. Tal's uh shared decision making is up and running at the high school of will it be yes next year because that would be a great avenue for them to take make those meetings report back and it would be very purposeful to meet in the high school, middle school. um they can you know empty a line anything between the two buildings bring it back would be a great way for them to handle a lot of information sharing and both buildings have shared decision any things anyone else wants to address tonight I I did jot down that um I think it was Miss McQueen comment on the agenda I I mean, I would I'm also in

066agreement that it's confusing um not to us but to the community members and I don't see we just reviewed the agenda policy and we didn't like necessarily have this template attached to the agenda policy. So, I don't see why we won't have flexibility just trimming it down to the categories that we're actually using. So that's agree with that because I had that same confusion when I started getting involved in this and I'm taking that we're talking about all these different things and then we're not Yeah. So there's no reason publicism right and if there's any action that needs to be taken place um that's if if it's a short agenda anything else that needs to be taken place the agenda can always be any other thing I added comments right so at this point in

067time I'll just take um input on any non um it's all right to sit Um, okay. I'm glad you addressed the um the uh uh what you call it just now. Yeah. No, agenda. I couldn't get that word out of my mouth because I was going to ask if you could talk about it and come to a decision to talk. I'm just going to go through my It's a quick list, but I I think I'm more efficient if I just go through my list and then you can answer it. Okay. If that's all right. the hiring committee. Um I did watch what I'll say it was reported and I just want to clarify one second. Um what I'm know I'm just going to wasn't I didn't do the time the last time. Yes. One second

068please. Go ahead. Okay. um parents and community members when and I'm so glad that it is included but I just wanted to talk about it briefly because going back to the new compact for learning and shared decision and all these things that were put in place to include all the stakeholders. I was wondering why anybody would think that would just lapse or think community members aren't qualified or parents aren't qualified. Um, in other school districts and the one I was in, there was equal representation of parents, community members, there's a separate category. Senior citizens had one representation because they were always at the meetings anyway. And then the union reps from all the different folks. Um, parents are highly qualified. Uh I've sat on these committees for over 20 years and they have incredible input.

069To think a school district can only, you know, wrap around the union issues, the union people to decide is ludicrous. So I'm glad that the board came to that decision to include parents in community. That also brings me to um when you choose your parents and your community members, I hope that you're going to follow the commissioner's regulations, the law. A parent is not also an employee. A parent is also not an employee who who happens to live in Amnville or a community member also could be an employee who happens to live in Amnville. A parent under the definition under the law New York State is a parent that is not an employee of the district and a parent is also not um part of any bargaining unit. So I know I've seen it. I

070corrected it. I've seen in other districts. It's just so easy. Oh, come on, Joe. You know, you you got a kid. So, we just want to make sure that everybody's aware of that. um and not using employees to fill these categories. Um the robocalls quickly I just wanted to ask who would be getting robocalls the whole community or just the parent community. Um excuse me for the cell phone. Yeah, there was just a thrown out here. So I just wanted to to know what that what that would mean. Uh transportation policy. I don't know. I know you worked on the private school policy. Are you working on the overall transportation policy? Um, if you're not, I want to ask why. Because we had that huge issue. We don't have, and if you noticed on Facebook

071recently, people are throwing out all different mileage numbers. People who I thought were in the no, you know, no, it's a mile and a half. Well, it's not a mile and a half if you're in third grade and fifth grade, I believe. So, you just have to wrap up. Okay. September. Um, so that's very important. Why isn't a transportation policy the priority considering everything we went through took so much time to find the policy. We discovered our own kids. Our own kids that go to this district were not getting proper buses based on mileage that we were using because I told you and you told me and the next one told the other one. Nobody knew where it actually was. So that should be top priority. You should drop everything. Get that transportation policy. Parents

072shouldn't be wondering is my third grade now a mile, mile and a quarter, mile and a half. Um so that was it. And the only other thing is I would like to have a discussion. Obviously not at the podium. Maybe the board can have a presentation and suggest it as an agenda item or if you allow I believe um title one who control title one. Um if I can sit down and I have a lot of questions you know when are the meetings who are the parents deciding how to spend that 1%. I have a lot of questions. So I just wanted to ask you what would be proper. Um, thank you. Um, so in regards to the robocall, I believe that Paul only goes for to parents within the district. Um, and transportation policy

073um, we get another policy committee that's something that can be worked on. And Dr. detail in terms of title one and any questions that Miss Pone has who she communicate with contact directly. Sure. If you send an email, we can set up a meeting with Miss Stevens and answer any questions you may have. Okay, great. About time. Thank you. Any other questions? I think we have the public school transportation policy in our meetings. I'm sure that we do. I just I think we should probably get on our reorg since we are transporting kids this summer. So soon as I can look at all the I and know certain policies that come back as soon as I have to soon as certain some of the policies come back and I can if it's going to be

074on reorg will be on reorg. It's not going to be on not reorg but it'll be on the the meeting for that night. If not then it'll be on July 15th. So yes something that's going to be addressed. I got I put the note down and double check to see which policies are completed and which which will be coming up. Any other community input or non agenda items? Yes. Can we revisit the decision to remove policy 9024? Yes. Severally, can we revisit the decision to remove policy 9024R which included the district's diversity initiatives? What was the intended goal of its removal? Given the majority of our students come from East Masipa and North Amiville and represent predominantly minority populations, how does a district plan to increase the recruitment and hiring of qualified minority educators? Um,

075so to answer the question, it's a policy that can be looked at again once the policy committee is called. Thank you. Any other questions regarding non-aggenda items? Yes, Patty De, just a quick question about our fine arts director. Am I correct in that her contract ended in June 30 and when will one be appointed for this coming school year? October in July. Will you be appointed in July? Thank you. Margaret Chef Avenue. Um it it's hard to just stick to non-aggenda items because some so much gets transpired during this meeting. So I do have some questions with that regard. But I had a question for uh President Johnson. Um you said the student student board of ed members that before they bring anything school related that they go to the buildings and they make sure

076they try to rectify whatever their concerns are with the buildings. Has there been an introduction, an entree to them, to the building people that matter that they could, in other words, the students are going to come here to the board, but they're supposed to go somewhere else if they have school level concerns, but to make sure they don't go on deaf ears on the school level that they're have some type of introduction to say these two are board, you know, whatever the official title is for the student board members so that they are welcomed. and reasoned with on that level so that they're taken seriously and not on deaf ears. That was number one. I think that's important that they get some type of introduction. And um number one uh number two is the status

077of the next school year because we're at that juncture where we're at deficits of I it might be early in the game but the scheduling and all those tasks that need to be done for a good start for the school year. I ask this question every summer as what percentage you're at, what what's your deficit, what what are you going to be against the gun for in the middle of August? Cuz we've started school and there's been really big detriments as far as scheduling goes. It's all those type of things like what is the percentage of where you're supposed to be at this juncture? That's a good question. Yes. Are you finished with No, I I have more questions, but if you want to answer as I go. I'll let you go and then let

078me and uh what I found quite glaring is that I think you really need to change your language when it when it comes to the word consultant because a district curl consultant in what I'm hearing in this meeting tonight is basically a temp she was you use the word consultant in the really in the wrong fashion in the fact that it should be a temp worker for the district clerk office but not a district clerk consultant she this person is not consulting ing anything. They're doing work, excess work that is needed. So to change that wording and language, it just makes no sense because they're really not a consultant. They're a freelancer. They're a temp worker or whatever the case may be. But consultant, they are not unless they're teaching or advising the situation on

079how to conduct business, which in some cases that wouldn't be such a bad thing if they have historic jobs and related in, you know, information that they can pass on. and the cell uh the cell phone forum situation. Is there a structure and agenda and how that's going to be? Is it going to be a free-for-all? Is it like what's the cadence of how it's going to be worked operated? Is it just going to be a room full of people yelling out ideas? Like what is the structure for that meeting? Because if it's not structured, it's going to go to hell. And the other thing for the forum is why don't you just use your emails for the parents who are and your audience and get the feedback through an email and have someone sit

080through the responses that way because you're lucky you get 10 parents in a meeting. You'll probably get more people for the cell phone meeting. But as a rule, your audience le your levels of attendees are horrendous, which is sad in every in every aspect. But if you email the people and say you lay out the you lay out the law, this is what we have to abide to. This is what what are your concerns and get you 300 emails because that's probably all you're going to get and find out the consensus of what the concern is. Compile them all and but you're going to spend a whole couple of hours doing a free-for-all and maybe get nothing resolved because I could see that happening in a heartbeat. And as far as the hiring committee email

081to segregate the applications that come in to do the hiring committee, I believe, if I understood this correctly, all you have to do is change the cadence because you're saying if you have an H a BOE email that it's going to go eventually used after the fact and it would go to the wrong. change the cadence and do hire committee at BOE and then obviously there would be no it would only be used for that purpose. It takes nothing to do that to segregate that email for that task. And uh the ROOC call if like that had if it's going to the parents only with the hiring committee that's not good enough. There's got to be another avenue. I'm done. So just a couple things. Um so with the with the student um school board

082members they are um they have an advisor that works with them at the high school. So therefore that my understanding is that the advisor has already um met with them. They the advisor um has also introduced them to the administration and so people are well informed of what their goal is going to be. So that that's already been taken care of. Excellent. Um in regards to um the scheduling and whatnot for next year um what we have information what we can do I think Dr. child maybe there's an update that everybody um will be in July right and um consultant language I I hit a point but right now I was saying that there's consultant language the cell phone now that we are confirmed it's definitely going to be the farm then the process will

083be established on how that form is going to take place um just as when there was a form at northeast it was well organized well attended and there was a lot of information that was provided back so I do not see this forum um meeting being a a free-for-all and and I believe the intention was to email parents and even maybe some high school students to get some feedback in regards to self as well and noted about the hiring committee email. Any other input on um non Jessica Adams Amityville? This may be off top, but what is the procedure for security at the schools? And I'll ask I'll tell you why. I had a story given to me by a coworker. She had to pick up her niece in an after school program. She walked

084directly into the school, past security, was not stopped, looked around, all the kids running around playing. Her niece found her. She walked right out. She asked her mom, "Is this normal?" She said, "Yeah, they never stop you. What's the procedure?" Now, back then, I know I used to come in, give an ID, it was scanned, I got a sticker with my name and my picture, then I was allowed to come in and go wherever I needed to go and do whatever I need to do. That system is no longer being used. Is that something we're still paying for? Because then that's a waste. But at the end of the day, if we're all here for the children's safety, it failed. So maybe if after the meeting, we can just let Dr. Chap knowing what's building

085that program. Sure. Thank you. We might be good to share. Any other um any other questions regarding non that's that's probably the fifth time in in my time upcoming meetings that that subject has come up. Numerous At this point in time, I I we have the information. I'll ask them to tell us and follow up on it. Um I I know from going like to the high school for example and going in that way. Um I know that they they definitely always check the door. So I don't know what building it's at. So we just need to follow find out what building it's at. So if there's a situation that needs to be addressed again, then we address it. Any other comments on non agenda items? Yeah. Uh no. Uh the question is Noah can

086you not share share that on my Facebook please? Um this is a public but share where we're allowed to. So my question is for this what is the board's policy in regards to information that the board is allowed to share online. And I can't ask. I do not ask. Yes. So you can share with them. Well, what's the board's policies and that all board members allowed to share information online? Uh that happens in the board. So doing board meetings, is there a policy for that? So does a board member can provide information online on on Facebook or or whatever, but it has to be clearly identified that it's coming just from them and their perspective as as the board member. So they they cannot speak on behalf of the entire board. Like say for example,

087I can't go on Facebook and say well we as board of education have now decided that this is definitely going to be the cell phone policy that's been that's been formalized and we as border. So the language has to be very So New York State does allow people to post on Facebook, but they should identify that it's related just to so as a board member, I'm sharing with you my perspective on the cell phone policy and how it's going to impact our our school district or board from my perspective. So that's what we just have to be careful. So yes, you can place on on Facebook, but it has to be from respective of that one individual. Not I'm not speaking for the entire board unless the board had a self unless the board had

088a Facebook page or social media page and this was coming from board of education. Um even like if there's an email even if there's an email that comes to um myself and any other board member I can acknowledge email has been received but I really have to be careful about what I say as the board president because then my entire board would have to agree with what I'm stating. All board members made aware about them. I believe all board members should be aware. Yes. Okay. Any other questions on non I think D was Dianer Avenue. Quick question. The forum is open to anyone. Correct. Yes. Okay. Um, I would just like to know where the $2 million that we were supposed to get is where that stands right now because back a few months when

089I was on the um budget committee, we were told that that was a definite and then like the next meeting we were told that wasn't a definite. So, I'm just trying to find out what happened with that $2 million. Excuse me. It is a part of our state aid for the Amityville School District. In terms of actually receiving the funds, um it's estimated around September. Well, it's not really included in the state aid. It was a separate entity, wasn't it? Yeah. You said the state a budget. Yeah. There's a line. Okay. So, so when that um comes to the district, how does that come to us? Does it come through the mail? Does it get handed to somebody? Does it get put in a bank somewhere? How does that happen? Um, we are notified um

090that it will be um as a part of our I I'm not really sure. Let me not answer you incorrectly. Okay. So, I will confirm and I'll let you know. Okay. Um next one. I saw a couple of question. I brought this question up a couple of meetings ago when we were discussing the bus transportation and extending the mileage and I asked wouldn't you have to reopen the application to the students who were now going to be added and I was told emphatically that it was not needed. I even turned to the lawyer and said is that true and he said nope we don't need to do it again. So now I see that it is being reopened and people need to apply for that until August 1st I believe I think I saw. So

091were parents notified that they have to do this or are we just lying by the seat of our pants or how did this happen? Because I was under the impression that it wasn't going to happen. So now when I saw this that it was happening again, I said, "Okay, so how are all the parents informed and how are we going to know what students are added to the list?" Because we should have a definite list of who's going on that bus or buses. So, in terms of informing the public about the resolution, our website is going through a transition and it should be up and running by uh July 7th, which is Monday. So, once it's up and running by July 7th, we usually do a posting on the website to notify. And your second

092question was regarding buses. I just want to know where it comes together because people who were taking the bus who were under 15 miles knew they had to have their application in by April 1st. Now we've extended it to 17 miles. So these parents just are assuming that they have this bus. You know that they are accepted now within the 17 mile, but technically they are supposed to apply. So we know exactly who these students are that are going on the bus. semi- a not. So, yeah, there was it was at one of the meetings that um that was brought up as a from one of the board trustees about that we should consider um reopening it and allowing individuals um to then submit an application up until like say August 1st in order to

093get the transportation. and so to make sure that we could maybe minimize any any issues of of litigation. So I'm just I'm paraphrasing I may be off by a word or two. So after around discussion and then after discussion with legal again decision was to to move forward. Okay. But my question is how do these parents know they have to do that and are we keeping a record of the five kids, the 30 kids, the 50 kids? So whether so to answer your question, yes, there will be a record that will be kept of people who apply. What we don't know is how many people will apply and what the course will be. It all depends on is it a bus if they're already an existing bus? So it won't be any course to us.

094If it's another bus that's required, then it will be a course to us as a fe. So yes, a record will be kept of four applies who will get transportation. What if what if what if nobody sends in their application, but we know there are students out there that be on the bus. So, there's a couple things. We can do it on the website and then we can also um maybe even put it maybe in in a advertise like like the animal herald invest herald put in those locations. Well, Scott because I can see what happening. You know, people feel that you pass this propos this vote. It's 17 miles now and you know mom and dad say oh you were 17 miles just get on the bus but you don't know that Joemo is

095getting on the bus so there has to be some kind of official record of how many kids are getting on that bus for our expenses and for safety reasons right so a couple things yes there will be a record that will be kept but the biggest thing is also making sure that it is advertised so the community that we know that um this is available okay I think you're getting to the end can I just say there's one last question because I think it's important. The summer programs that are in all the schools for the summer from 8:30 to 12:30 or whatever, we you guys hired a lot of people. There was a budget for that whole thing. And I'm just wondering how many students were budgeted for that program and how many students have

096signed up for that. So, I'm going to divert to Miss Stevens. I'm not sure if you know the exact numbers, but can you just give her an update on where we are with that? I can give you an update. Um, so we budgeted for one science class and one reading class at each grade level. Um, the last numbers that I saw were at Northwest a total of just over 150 students. Um, I'm sorry, I can't remember the park numbers off the top of my head and 50 at the middle school were the numbers that we have. So, what did you budget for? What was the number that you voted for? So, um, at the Northwest building there were 36 students per grade level. At Park and middle school there were 40 students per That doesn't

097tell me what the budget the what the whole number is for the district. What is it 300 children? Is it 400 children? Because it it depends on what was budgeted for, right? And how many kids are going to those programs. I heard the enrollment was very very low. So if we budgeted for all this money to be used, what happens if that number of children do not attend? Where does that extra money go? Does it go back? Do those teachers not go to those classes? What happens with that program? So the enrollment is in line with what we expected, but there's only one of each class at each grade level that so we wouldn't be cancelling classes. We're in line with uh So is this money this money is this money coming from our budget

098or from grant funed? A lot of it is Diane a lot of it is grant funded. Okay. No, I'm just saying that doesn't mean just because it's grant funded doesn't mean you want to spend the whole grant. Exactly. But you know, you know, it's not all, you know, doesn't mean anything to me. Dollars is dollars. So if you budgeted for 400 children and you get 100, what happens with that other 300 students cost? That's what I want to know because I think that's an important thing for the district to know. So at this for this particular grants, it's a multi-year grant. So the excess money would just move into the other year. So we're funded through the end of next year for this particular grant. We wouldn't be losing money on it. It rolls over.

099All right. So um we we have we have the information we have the question um we have more detailed information. It would be nice to have like a presentation. This is what we budgeted how many teachers how many students like how many came how many attended for the whole summer was it effective? Thank you. Any other hold goes along with her transportation questions. the we do already have students that applied for transportation going to high um St. um right so we do have a record of some students it's just we don't know what additional students might be hit about so and if it's if it's already an existing bus it's not an issue it's I know an issue is not the correct word if if it's already existing bus it doesn't force us anything the

100question would be is that if it's a new bus to a new school then that force is what we have to talk about and then these families that are already registered they understanding of the central drop off location process. Is that what's happening with this um all travel arrangements will be made plain and clear to the app with the whole thing. Well, that is the case, right? We have a central drop off for anyone beyond the the violence. So, I think that's the way the transportation policy is written. We have the draft. We'll confirm. Yeah. any other community or non agenda items. Go ahead. Good evening, Patricia Hopson. I just um I don't know that I heard the answer to a question that was presented um in regards to the language that was removed. Meaning

101what was the logic in removing language of looking for qualified professionals due to the diversity of this community? Where did it come from? who felt it was appropriate or needed to remove the language when we know the research that speaks to having diversity in the personnel teaching pool in a larger diverse community. Where did that come from? Whose idea was it to do? The other point I'd like to make as a community member um and I address this to the board but also to my fellow community members of a level of mutual respect for each other. While yes this is a public meeting I feel in all due respect to our fellow member if someone asks that you not film them please honor them film no no no there they can't see me hear me

102out again a level of mutual respect as as a respectful community member if I ask you not to photograph I would hope that you would honor that because again cameras for the board. It's not for the It's not for the group. Miss Wendy, you pointed the camera to this gentleman. You're pointing the camera to me. When the woman next to you began to I don't think of school board as a resident to resident. Um I'm being I'm I'm trying to be respectful. I I understand what you're saying is a public excuse me excuse me excuse me is this is I can't have bathroom filling on in the audience um miss Hopson can you go ahead and finish your your point is my my point was to ask my fellow community members and the board to

103support and that we have a civil meeting when we come here on Wednesday evenings in addition said, "Please answer my question." In regards to why the language was removed, there was a discussion that occurred at I think it was the last board meeting in regards to the hiring policy and um some of the conversation that came up with some of the board members they um they felt that the federal law wording in regards to I don't remember everything the whole federal law wording that's utilized that that was adequate enough and that we did not need to have the regulation that goes up to the detail about um the hiring about the diversity of of a of a committee. So after a round of discussion there was a vote that took place and at that point

104in time there was a consensus of the board to not have that particular policy and to utilize the the new so that's why I had said earlier that um when the policy committee gets reformed their policy Okay. We change it change. If it doesn't change doesn't change. Any other community input on someone in the back? I just have a question. Is does the board have an issue with just putting the word diversity in it? It's a question that would need to be addressed at the positive committee because there seem to be an issue with the word of diversity. Um I have some things I may go ahead. Sure. Several things. Um having that language was problematic. I think it's article six of the federal law. So we follow federal law on that um because you

105can't just um say one one set of ethnicity or anything like that. So the federal law does cover that. Um, as far as the selection committee, you stated that the deadline is July 10th, which is Wednesday, but you're not meeting till the following Tuesday. It's a holiday weekend. Should the board be extending that? So, for a greater participation, that's probably something you might want to do. Um, I thought that was a pretty good idea about just changing the um the email address to be specific to this. Um, as far as just letting parents know about the selection committee, that is problematic. Um, in other districts, community members can opt into emails and their book calls. I think that that's been discussed before. So, that should be something that should be advertised in this district. U,

106maybe the Herald can put something up in their Facebook page. You know, maybe with this you might be able to do something like that. Um, as far as the consultant, um, I was deeply concerned about that as somebody who typed all the policies, who sent an email on June 30th while the consultant was still here. And to um, the other speaker's point, um, attempt is more like it. I do agree. Um, there are only three policies um, right now that are outstanding. They're not 11, they're three. Two of them were uploaded. The old policies were uploaded with a new adoption date. The adopted um approved policies were not updated. They were incorrectly updated. The regulation is still up there that needs to be taken down. And the private school transportation has to be put up.

107So, it's three three total policies. The regulation has to be taken down. It is critical for the board to have the correct policies up there. Um because you have community members and school districts governed by policies. The staff follows policies. If a staff is to implement anything that's incorrect because the school district neglected to put the correct policies up, it puts the staff in not a great uh you know in a in a risky liable situation which should be prevented. Um there was a resolution directing the superintendent to have the pol all adopted policies up on Friday, June 27th. Um the directive was to the superintendent. It's up to her to have it be done. There's other people that uh we have network engineers that make $1.5 million. Uh we have an assistant to the

108superintendent. Other people could do this. If you feel the board of education that only one person can do the job, then board of education failed. There should be cross trainining. There should be other people doing these jobs. Um, as far as uh just such um uh oh so about like to hire a consultant to upload policies like guys it takes like five to 10 minutes like it's not that hard and somebody else can do it. There's other employees again. um see um as far as um the posting for this cell phone policy, I was happy to see they're going to stick to the forums um and that it's going to be at a later time so that parents and students can attend um with just the one action item. Um and I agree that um

109it came about the uh extending for a blanket approval for the private schools between 15 and 17 miles to avoid any potential litigation, but it's up to the district to push that information out. Um, also, it was a week ago that we spoke about addressing an email for the selection committee to to um applicants to put in. Board of Education, it's up to you guys to get it done. Um, if your president's not getting it done, it's up to you to follow up and get on top of them. Um, you know, each of you have individual responsibility for the voters to your constituents. You just have to get the job done. I understand it's been challenging, but you know, we want to move forward with excellence. So, that's all I have. Any other committee input

110on? Go ahead. I wonder. Oh, man. Uh, Kia Wolf, PT president. Um, just kind of a few things. I'm sure that you guys as uh standing board members are aware of what your responsibilities are um and what it is that you're supposed to do. So hopefully we can depend on you to do what is necessary and to do what is right. Um feel that uh the transportation piece which keeps on coming back up and not coming back up. First, we had a transfer two, we talked about a transportation committee, then the board decided not to move forward with a transportation committee because quote unquote the problem or the issue was solved. So, now we're talking about bringing the transportation committee back again. So, my question was is that what was the purpose of the transportation

111the if you want to go back and look at the video, you will find out who said that we don't need one because it's solved. The situ the the situation was solved. We don't need one anymore. Um but you know an effort to make my points directly to the uh board president. Um we should make sure that if we're going to have a transportation committee that it should address all aspects of transportation that includes uh public school transportation and private school transportation to make sure that we are doing the best to make sure that we are uh getting the best value for a dollar as it relates to that. Can I just stop for you one second? Um there was no comment about trans about a transportation committee as govern transportation policy. Not not a

112committee. No, there was we not not tonight. No, not tonight. Okay. But there was uh a resident brought up about a transportation uh committee and I and I agree that we should have one. um because we should make sure that I thought that was the point of wanting to have one in the first place is to make sure that we were getting making sure that we cast a wide net to make sure that we were getting the best uh transportation for all of our students as possible. Um but it uh definitely seemed like um once the referendum passed that there was no longer a need for one uh based off of comments that took place at a board meeting. Um the other piece as it relates to the um policy 9042R um the district having

113an initiative and I can understand where it is that the making sure that we're in compliance with the law as it relates to um certain types of diversity uh initiatives as it relates to the policy itself. Um I really don't know what was actually wrong with the policy other than people some individuals taking offense to it which everyone has their it's a it's a matter of perspective. Uh, but I did ask whether or not the board would be interested in entertaining um adding some of those changes that were uh spoken about at the last board meeting as addendums to the existing policy um to make sure that there was a combination that worked um that um had everyone's input in it that addressed all of the concerns for uh the board members um that didn't

114take away from what the policy uh had in existence. Additionally, as it relates to recruiting and hiring, I've been in the district for 26 years, and I've never known for parents to not be um for parents to be excluded. Now, whether or not we've done a good job of putting that out there for parents to be on the committee is a different uh it's a different piece entirely. So, um I don't know why it is that we needed to change our hiring uh uh policy. I did think I do think that we needed to enforce it to make sure that we were inclusive the way that we were supposed to be. If for some reason we weren't inclusive, then I think that should have been the conversation um instead of trying to um gut it

115and complicate it. Um just make sure you're following the policies that you have in place. I think that would solve a lot of problems because um the district will always do better when you have stakeholders from uh all aspects. I just had one clarification. Dianer, the ROOC call is going to be used for both the open forum and the hiring um committee. I I I'm a little confused. I thought it was just going to be used for the open forum. I'm not sure. My notes didn't call to notify people to apply to the of hiring the application for a meeting. Sorry anyway for a meeting. Wait a second. It's it's it's the ROO call my know is just two things. One is for the cell phone policy form to let people know about that that's

116going to be taking place. The other um discussion was the robo fall connected to the application for the fiber commit. So it is going to be usable. So would have to utilize but it just goes down to parents, right? That roboc call just goes out to parents. Um I'd like to ask the board um if they can vote to extend the deadline to the selection committee um past July 10th since you're not reviewing them till July 15th. Why not give give the community and parents the next weekend and have them submit by I don't know Sunday by 5:00 p.m. Sunday. So does the board of education want to entertain the extension of the um deadline for the application for the hiring committee to July 15th until simply I'm just saying it's 14 So um ladies

117and gentlemen, the deadline currently is July 10th, right? Our next um meeting will be July 15th when we would be um revealing things. So it would have to be either July whatever 12, 13, 14. It's all going online. So we're going to go to this meeting the So ladies and gentlemen, so fellow board members, we have a decision to make either we want to extend the deadline to like July I'm going to look in the calendar. Let's say July 15th or July 18th. We do then we go to July 18th. It gives a solid two weeks and then there's a board meeting on July 23rd. So it can be reviewed then. I would extend it to the but to say yeah give him time the 18th because it is holiday weekend and 18th I think

118it's good say if we're going to extend it that long why why not give them that weekend to fill out the application we'll make it end of the day on the 20th and then review I think we want to utilize the selection committee for the assistant for finance which the um I think the applications are due July 15th. Right. Right. That that was the the idea that we are going to be hiring an assistant superintendent in the near very near future for finance operations and we did want this in place for that Sunday. Yes. 14th what education what what do you want to do? The 14th 14th close business. Sure. July 14th buildings. All right. So, Senator President oppose a motion to move the uh closing date for the for applicants to apply for the

119uh hiring committee until July 14th. Close business. Can you? This is a second. um all those in favor. I guess yes. Excuse me. I'm not I'm not done yet. Excuse me. Six yes and one no. me. And last thing, if anything else, I just wanted to um I wasn't going to ask this question or bring it up, but one of our community members uh stated her position. Um at the last meeting, I was sitting behind mother and child. I look to the board, the board president, um, to have a little bit more wrap around of the audience behind me and to my right. As the board members speaking, a word is yelled out. Nothing is said up here. The word that should never be in a schoolboard meeting with students present. First of all, you

120know, if people are supposed to call, but if they're going to yell out a slur, it should not happen at a school board meeting. You want to talk in the parking lot and call somebody your name, that's your freedom to do that. There was a student who I believe is moving on to middle school. That's horrible. Why would that Why would anybody get a slide on that? If I yelled out a slur, I probably wouldn't make it to the parking lot. So I if there was something that was stated I did not hear anything. If I hear something then I would video but the video is gone. But I'm just saying if I heard something then I would address it. Okay. Anytime I hear something that's not appropriate to address it. So I address I

121address it across the board to everyone. That was a big one. So I'm sorry. It was something that was stated that was heard. There was something someone said. I did not hear it. Okay. Every time someone says something if I hear something I do address that. I I just I I wanted to just because you know mutual respect is so important. It's so important to me and when I went to that meeting and I I wanted to thank uh when before me when she was leaving the board I I served so many years on the school board. I served so many years as a parent leader. I have worked with people that I didn't agree with. I have worked with people who purposely sabotaged anything I tried to do. I worked with them at the

122table and I thank them just as my mother taught me and my grandmother and everybody else and you guys were stone silent when the school board members on their last day. I've never seen that before. I think we need to reflect on it. That's all. That's my Thank you. Any other committee input on it? One more question, Patty D. Um, understanding that the community members selections for the hiring committee will be made uh during an executive session, would the board perhaps share their criteria after the selection is made or share with us a rubric or some framework that was used for the selection just in the name of transparency, which is something we all want. idea. It's important for the community to know how you chose the members. Thank you. Any other comments on nonline?

123Yeah. I just have one final thing. I don't think we had a clear answer when the application is going to be pushed out to the parent. We did July 14th. No, no. When is it going to be published? Because Friday is a holiday, you know. You know, um is this I have to Being that the the consultant is no longer on the books, I have to see whether or not the consultant is available and what information is. And hopefully if it's not going to be out tomorrow, that's going to be on the links. Any other comments on non agenda items? Have a motion to adjourn the meeting at 9:45. 9:45 please hand Sir, who lost me?