Amityville BOE Mtg 6/26/25

001expecting all members. I don't know. Okay. Sure. Good evening, ladies and gentlemen. Welcome to the Anvil School Board um special meeting. Today's date is June 26, 2025, and I'll follow the meeting to order at 5:32 p.m. In the event of an emergency, please note the exits to where they are marked. Please silence your cell phone and please join the board in the flag of the flag of the United States of America and to the republic for which it stands. One nation under God indivisible with liberty and justice for all. Um I will ask the questions. Or is there any community import forum video button? Yes. Yeah. Just can you just stand and state your name? I would greatly appreciate it. Okay. Hi Patty 86. And I didn't expect that to be first. So I wrote

002it all out to be easier. Please u bear with me. I will just read it to you. It is with regard to its considerations and recommendations regarding the recruitment and hiring policy that will be read for the second time tonight. As a community member and dedicated professional committed to the long-term success and integrity of our district, I would like to offer the following reflections on the proposed recruitment and hiring policies to be read this evening. These points are shared with the utmost respect for the board's intentions and with the goal of ensuring that our practices as a district are sustainable, equitable, and strategically sound. The first concern is unrealistic assignment of responsibilities. The policy places full responsibility for recruitment, hiring, and retention on the superintendent. While the superintendent plays a vital role in shaping and

003improving hiring practices, they also carry extensive operational responsibilities. Previously, these duties were supported by a human resources administrator. The removal of that position without clearly redistributing its responsibilities creates a gap which may hinder the effectiveness and timeliness in critical hiring functions. My recommendation as a community member would be to create and or clarify a staffing plan that will support the superintendent in these duties. If a designate is to be appointed, specify the qualifications required and the scope of their authority to ensure consistency and accountability. Number two is a lack of parameters for the designate appointment. The policy mentions that a designate may carry out the responsibilities on the superintendent's behalf. However, there are no established qualifications, limitations, or procedures outlining how that designate is selected or vetted. As superintendent do change over time, this lack

004of structure could lead to inconsistency or misalignment with the district's vision. My recommendation would be to establish clear criteria and expectations for any appointed design including qualifications, relevant HR experience, and perhaps most importantly, district familiarity. This would ensure continuity and uphold best practices across leadership transitions. Number three is vague language around recruitment and retention. The terms recruitment and retention are used broadly throughout the policy without a specific strategic framework. Effective recruitment requires proactive outreach to teaching programs, job fairs, university partnerships, and the cultivation of a district brand that appeals to highquality candidates. Retention depends on fostering a culture of professional growth, mentoring, and wellness support. My recommendation would be to incorporate language that in articulates a multi-pronged approach to recruitment and retention, including the following. Formalized partnerships with teacher retention and preparation programs. Substitute mentoring

005programs utilizing our recent retirees and student teachers. Participation in and hosting of regional, in-house, and virtual career fairs, internships, and student teaching pipelines, onboarding and continued mentoring programs across the district, ongoing support for professional growth and career advancement within the district, exit interviews, and staff satisfaction surveys to inform continuous improvements. Number four is concerns about a community hiring committee and the composition of same. The policy encourages a hiring committee composed of equal parts community members and district staff. While stakeholder involvement adds value and transparency, it is essential that hiring decisions remain grounded in educational expertise. Community members who may not possess the professional background to assess instructional leadership or academic qualifications should serve in an advisory capacity rather than carry equal voting weight. My recommendation would be to maintain educational integrity by limiting community participations

006to one or two parent representatives. Ensure that the majority of committee members are qualified educators and/or administrators who can evaluate candidates based on relevant experience and leadership capabilities. Excuse me, Miss D. I have one more and I'm done. Okay. Yeah, because I I failed this last one. So, just application process for community member does lack structure. The interview committee application is overly informal and lacks the rigor expected in such a case. There are no selection criteria, training expectations or mention of confidentiality agreements. My recommendation is to enhance the process by requiring brief statements of interest and relevance experience, outlining minimum expectations, and implementing a required confidentiality and ethics training program for committee members. These suggestions are not meant to criticize, but rather to contribute constructively to a policy that has real potential to support our

007district's long-term goals. And I thank you for hearing me. Thank you. Any other comments? Uh, yes. That's fine. I won't be that long. Go ahead. Wolf, teachers association president. um relative to the same recruitment and hiring. I'm looking at the now seeking members for the district's interview selection committee. Uh where it says that the where it says that must be a resident of the Emmyville school district. Does that apply to all of those individuals who would be on the committee? Um because not all staff members are from the bill submission. So I'll just take and then Thank you. Any other comments on agenda items? Okay. So see I'm going to go to the agenda. Um so at the board, do you want to go ahead and start with policy 5695 first? So um trusty can

008have provided to the board um a policy from one school district from Square. I provided um one from Skenctity and one from Middletown. So they're here and then we have the policy that was already in existence. Yeah. Our policy our policy um was offered a NISPA sample. The reason why I was looking for this because one frankly square it seems a lot clearer and easier to read, right? Much different. The other ones that so much wording over the wording or whatever. Um I I briefly looked at the ones that Lisa gave too. I think one Lisa wanted to do yours is for they do have the magnetic pouches and the other one. Yes. The only question I had about the need was these were adopted at the end of 2024 before the law went into

009effect. So I don't know if they're revising these. Franklin Square this is your but there may be some some Yeah. Some parts we can pull out. Sure. Yes. So this is something that was also connected. Just pass it over. It was just sort of a thing that was on the website. So it was just it was just so I was there was certain things with sketching and with Middletown. So the one that doesn't have any topic is for Middletown. There's certain things that I do kind of feel is too majority, but maybe I thought that there's certain aspects of that we can take along with Franklin Square and merge into um our our policies. And I I do agree that if it's something that's shorter, distinct that it may be addressed a little bit better.

010But I also kind of liked um was connected where they talked about the cell phone policy community approach. I know that made me blurry, but I kind of like that that is that no page is the birth page. I'm just talking about going to war. I don't know whether or not it's been updated or not, but um I just kind of like some of the language was that was here. It just says as we advance into into more technology and grant world use of cell phones and other digital devices in education settings, that's become a topic of significant discussion. So I just kind of like the fact that as a district and school creating the policy will take collected effort of all stakeholders. I like the fact they talked about the students, the parents, the

011staff room as administrators and the board of education and in that process. So I just kind of like that it that we're trying to include all stakeholders about it takes everyone to be in support of of a policy. It's not just the students that are going to be the students going to have the policy, but everyone's going to have to, you know, look at this policy and you have to devote. So, I just kind of want to highlight that language and I'm not too sure if it's needed. I felt that with that one, there's no need to do we really need to we may need to define um electronic devices. Well, I know it's here, too. Yeah, I think they do. I think they do a fine job with that. Yeah. Um No, they do.

012I'm just saying that it's just it's just I'm just saying it's just one of one of Well, yeah. I was just going to say one one of the things and I don't know how my fellow board members feel, but the Franklin Square one, it says uh school grounds also refers to school buses. Well, then not field trips, but after school or before school is okay if you read it. Yeah. I I'll be honest. I don't have a issue. Except to and from school. Okay. Oh, except to and from school. Okay. Okay. So on school buses going towards going to a field trip or back. Is that what they're saying? Right. If if it's a school related trip, right? Okay. What about sports? A school related. Right. So are you inclined to like you? Yeah. You

013know what I think? I think that needs to be discussed a little bit. Like when you say school buses in general, that's not just coming to school, going to school. It also includes field trips. also includes um you know sports and things like that. You know, I don't know how the rest of the board feels. School buses doesn't really bother me. In the classroom is one thing. School buses using your personal phone doesn't really bother me. I I'm going to guess that there's probably often a big distinction between secondary and elementary. Like the elementary like why have it at all? So, let's restrict it as much as we can. But once you get to the secondary level, middle school, high school, those kids are going to be chomping for the bit to get on their

014phones at the end of the school day. And I it's like a losing battle. Well, they are allowed to to be according to the Franklin Square, it says except to and from school, but on school grounds, on school buses, and while on school field trips, um unless other conditions listed in the policy, except to and from school. So that means they can have them to and from school. Yes. As we give it out for Amityville, just like understanding why parents and teachers of younger children may be more inclined to restrict as much as possible whereas parents and teachers of elder kids are inclined to give a little more. Like I guess what's tricky about this is that the policy is, you know, prek through 12. That's, you know, a wide range of like cell phone

015and device usage, right? And and the law is different for for the brakes. But I think I think to build on Leslie's point, the exception is to and from school. So that's like leisure times to and from school. If you're on a school, you're under you're under the supervision of teachers. That's going to take athletics. So yeah, you're under your coach, but then you've got to call your parent to pick you up. You have to, you know, right? Well, that also that also takes into consideration what if you stay after school for practice, right? You're on school, you're on second grade space. You're on school grounds. they're becoming, you know, more adults independent and now you tell them that the reward for playing on a team is that you can't get your cell phone, you

016might lose a lot of athletes. I So, I'm I'm more inclined I'm more inclined. I'm not trying to like, you know, give you I get it. I'm I'm my opinion, I'm more inclined to make it during like the perioded school day, like you know, the the scheduled school day. If you come for before the school for something or after school for something, I feel like that's outside of the school day. You're saying field trips. It's okay. Ban on the field trips during the day and anything after. You're saying sport to bell. Yeah. Bell to bell. Exactly. That's That's what I'm after school. You know, I think they should be able to Why do Well, I'm going to ask. Well, no, they shouldn't do it while they're being taught. A second. Hold on. So, this conversation,

017I'm sorry. No, go. No, go ahead. Give me No, I mean, I don't know what you mean. you know, after school pro, you know, we have after health for the older kids. It's not only that it's not only that, it's clubs and things like that. They they kids may need a ride home or something. And you know, hey, can you come pick me up? Or hey, you know, um, you know, I need this for my sports team. I left it at home. Can you please put it in a bag and drop it off? I think we have to have a little bit of flexibility when it comes to when it comes to this. Question. Oh, sorry. Go ahead. I think it's relevant. Bell to bell. You say all day. What was that? What you meant?

018I meant like whenever the first bell is till the last bell at the end of the day. Yes, that's what I Okay. So that's what the bell to bell means like from the time you enter the building to the time classes are over. That's like sacred no cell time. Whatever precedes the first period or comes after the last period. I don't think we should control that. Yeah. Right. So I have a different opinion. I I would go all or nothing and everything that's school related because I think that we've seen it even the athletes in the locker rooms with videoing things that shouldn't be videoed and posted. So I hear what you say. Uh but I think he could go either way. Um so my mindset was it's not a good thing. It shouldn't be

019on school grounds. It's misused. There's videoing. There's posting. It's just not a good thing. We should just try to be really strict about it and that includes busing, that includes school dances, that includes school trips. And I think that school it'll be interested to understand what other school districts are doing. I think massive people is just nothing, right? As an example, you can't I know massive people parents right now are flipping out that their eighth graders couldn't bring their cell phones to their dance. Well, it's on school grounds. So, um, you know, that's I guess my mindset. Well, also it says permissible use. I mean, this is the great Franklin Square one. If authorized by teacher, if authorized by teacher or coach, you know, I mean, we can kind of put that in there. I

020mean, coaches are going to get one coach, another coach is not saying it might be something that we might still have to talk about and let them call their parents or something. I don't know. I don't Can I just bring this up? Lisa Lisa provided this. I forgot which one. This This one doesn't have a title. I don't know which school. That's Middletown. Okay. So, this Middletown one, they broke it out. Maybe they just had a separate building, but maybe we could put paragraphs in there. You know, prek to six or whatever it is, 7 to 12, and just break it out. You know, most school districts don't permit cell phones at all in the building for young children. They don't they don't. It's not even right in May. Yeah. So, I I have two

021things. Two things to bring up. Number one, if if we are going to go with, you know, if we are going to consider Trusty Masculin's no cell phone at all policy and we have children here after school doing after school activities, then there has to be someone in the office that's going to take a parents phone call. So, I don't know what time that's going by. You're busy enough. Do they mean like we have admins there or like if if the only way I can get in touch with my child is to call the main office, there has to be someone there to pick up from. But that's my first point. My second point is it's it's more towards our legal and I don't know if John Mr. Shan can fill in any of this,

022but the law as you understand it with the cell phone policy passed by Governor Governor Hoglo in New York State. Um, is there are they asking for limiting cell phone use past the the school day from bell to bell like after school or does it really just pertain to the the school day itself, not extracurricular activities? So as as John is looking at that and in my in my I don't think they define I don't think they define either but in my my opinion I don't think we should I think it should just be from bell to bell I I really don't think that we have the capability of really to enforce it after school hours. So a couple concerns that I would have is number one if a parent guardian or whatever needs to

023get a hold of the child there has to be someone in that main office to receive the phone call. once they received the phone call if the child is out on the on the field or if the child is up in the art wherever the child is at that person now has to go locate the child give them the message. So I think the purpose behind the cell phone um law that was put into place was to restrict the use of the cell phone during the school day. So therefore students would be more focused interacting with other students. So I think I think we should keep that as a focus to restrict it from bell to bell. There have been fights after what school events at after hours and the concern is one of the

024big problems is kids videotape it or they put it online or they share it and aren't we trying to mitigate that also right but also on the same token and I I don't know I'm not an expert on this because I'm not in the building but my question is did it start during the day in the building but does it matter if it happening I'm just kind of hearing about did did the situation start during the day in the building was it videotaping that occurred and then accelerated to after school and said we're going to meet over here to fight what they do after school and some of the fights that have occurred have not occurred on school grounds. Exactly. And I think also some also have some I'm saying but some some have not.

025I also think and I I don't know I don't know the statistics for the high school but I think the number of fights have definitely decreased um from last year to to this year. I think we should keep our focus from bell to bell and because after after school, who's going to enforce the use or no use of the cell phone? Are you leaving it to that club, the the the person who's overseeing the club? Are they leaving it to the coach? Who are they leaving it to to ensure that the cell phone is not being utilized? If someone is after school doing something and and I hear you, it's the policy is going to become very very relaxed. It's going to be how they going to how are they going to enforce it? That's

026fine. Let me just have John answer the question. Yeah, I think he was looking up something. The other thing is you have to remember there are many parents and students at the end of the day that want contact after the the last bell because they are coordinating when to pick up a student and it just it's just going to be too much for office staff to take all those calls. There are a lot of parents that contact kids at the end of the day. such a policy that focus just bell to bell but that would be such a huge change even as it doesn't impact all the other things that you know other successful cell phone policies could help like such as fights but there there are so many things that are wrong that you

027can blame on cell phones but I think the purpose of the policy which I'm supportive is just for the time of education getting it out of the way as a distraction. But how about if you are in after school, you know, you're in um extra help and whatnot because all the teachers have extra help in the high school. I would just hope personally at that point learning that's a continuation of the educational environment is what you're saying. So how do you how do you apply the policy? Well, I would hope I I think at some point you're going to have to just that you can't regulate everything. You're going to have to hope that like regulate what you can and enforce it, you know, carefully and then see what kind of trickle effect there is.

028If a child opts to go to extra help, you would hope, you would think that they're not going to, you know, opt to go to extra help and then move off, you know, ladies and gentlemen, John day, which means the entirety of every instructional dayy every instructional day as required by law including all instructional time. instructional time but not limited to home periods lunch recess study calls and passive time that sounds like though right so that's all right so is is it silent on times outside of that it is solid times outside of that there is prior case law that provides general authority for the board of education to prohibit the use of cell phones basis to the stashing students. Right? So that so after school before anything outside of bell to bell would sounds

029like it would be at the discretion of the school board and school district policy that we make. Right. Right. So the obligation is to have a written policy prohibiting the use of internet enabled devices by students during the school day anywhere on school grounds. That's that is the legal obligation anywhere on school grounds. I'm sorry. Can you say that again? during school day anywhere on school grounds. So to your agenda is the NISBA sample policy and under device access and storage it states as required by education law 2803. This policy meaning what governor Hoku was recommending put in place the law. This policy prohibits student use of internet enabled devices during the school day including all classes, home periods, lunch, recess, study halls, and passing time on school grounds, any building, structure, athletic playing field,

030playground, or land contained within the boundary of a school or district or Bosey's facility unless under an exception such as IEP section 504 or as permitted below. I also just want to bring to your attention that Franklin Square is a preK through six school district. So their policy is applicable to the portion of education law that applies to the elementary schools off. Well, it says K through 12. Franklin Square. It says it right on the second page. Franklin Square K12. It's just the Franklin Square. Please look at the land page when it says no reporting. That's what their website is. Yeah, I think that's a part of their email domain, but I think they service students prek through six, but we can confirm that. So, so can I ask too? I I think I know

031the answer to this, but I'll just talk out loud. This is also going to apply to um like Apple watches and any other watches of the sort. Yes, we need to decide. I think we decide that also. Well, that's an internet using device, right? That's that's like the NISBO policy when it was presented to you, you know, it's all the options. The board has discretion to decide what they want to do. And I think the obvious thing is just now that right. I mean, I saw I saw the list from from New York City of some of the items and one of them included I think like a graphing calculator. Have you guys ran into that? I thought I saw a graphing calculator that has that has internet access on it. I was just going

032to say depends on they were just in the I mean like on a brand new device they're not going to like I was surprised I saw it next year Apple watches we cannot have right so okay so can I can I just summarize some of the key points that we talk about so we can so we can continue this along one of the key points that we were discussing was the time frame of of this policy if I'm hearing correctly. It's pretty much the consists of the war to do bell the bell. Am I hearing it? Yes. Yes. So when we do bell the bell when it comes to what about what about can we include in there extra help because while you would hope the kids would monitor themselves but they're not. What if

033somebody's doing it and it's distracting the other kids? So bell and extra help. Yeah. Yeah. That sounds Yeah. Or or if you want to make it sound nice like anything that's relates like academic learning, you know. So that's not like clubs, that's not sports like academic learning, right? Anything academic related. Yeah, I'm sure it's a nice way to say. Yeah, I was making it as a in terms of of devices. Everyone has on the misma policy some highlighted things in terms of devices on the um Franklin Square, they also have some things that there as well if some of it is is similar in nature. Um and then also on u skinny one that I gave out there's also some things there as well. There's some additional items that was there as well. So the

034question is do we want to just stay with the NIS because the NISBA has you can you can I read it. So NISA has some which is highlighted in yellow pre um Franklin Square has some on the second page um has some bullet points. So I think we just need to decide what do we want to include in that particular um paragraph. Well, I think like if that's a concern, right? Well, if I I guess you can put it in there, but if you don't have a device that it's feeding it from, what do you do with the AirPod? You never know. Well, I think No, you're right. Are they carrying are they carrying them to each, you know, in their backpacks? Right. No, if it's in a backpack and you don't see it. I

035think the younger grades are right for backpacks, but I think the older grades need to have a place to store. We haven't figured that part out. Yeah, we haven't gotten to that yet. But if it was pouches, I think the wireless earbuds still work. Yes, they do. So, that's if we go that way. I haven't listen to them. I don't know how they do it, but I don't know. Cool. I don't know. Use it. I don't know how to hook mine. Come coming from where? The phone. The one that's locked up. Yeah. No, but she's saying it admits through the pouch. The pouch is in your back. Okay. All right. That's clever. Okay. Like because schools have been doing this for two years already. I I just I just gonna have fake phones being locked.

036That will happen. But if the earbuds Sorry, but their shots are not restricted then. No, you're right. I I agree with that. So, can I can I make a recommendation if it's okay with with the board if we um take some of the language from skinny and what NISPA has and merge it together? Which language? It's on the second page. The second page stands. Yes. So, it says we have tools but not limited to it kind of bullets out. And I think whatever we decide to do and whatever policy, whatever format that we do, I just think it needs to be bolded out. I don't think it should be written out. It has to be very easy. Right. So whether we use this format here in mer I know there is a this this include

037is not limited to right. I have a concern about that in terms of so this is a prohibition right and so there is clues but not limited to it is a student notice as to what's prohibited it is broadly by that language and so with respect to just generally if it is a lang if it is a policy that is constitutes prohibition um it has to be kind of narrowly together. So the student defined so it's defined. So the students on on notice of what is prohibited but sometimes language like includes but it's not limited to is used to broaden it without student being unnoticed as to what's prohibited. Well because we don't know it's going to be invented in six months and that broad language allows gives you the flexibility to be inclusive of

038it. And I would say since at the end of the day it But crazy. I I don't think we're worried about getting sued by the kids or their parents for restricting the devices. It's just trying to like spur, you know, I don't think so. There is discipline involved. Well, we don't know that. But even that you have to get that part of the policy. But doesn't the law say like you you're restricted with regards to what you can do discipline wise? Correct. Yeah. You can't stand you are you are restricted. you know it's no there's no out of school suspension right but there is there are consequences right so in terms of um you know I understand you want to be overlooking and and addressing future right so if it's internet connected it's one thing

039it's not internet connected it's not so like the Apple watch is a great example it is internet connected because your phone that it goes through but earbuds are not necessarily internet connected. So if your policy goes beyond then you prohibit non-in connected devices that and you have this including language. No, my my thought process my my thought process was just take some of all the items that we hear from not not the language of that too. Yeah, it was just tasted also then. Yeah. And I think also just whatever we have to revisit here, right? Exactly. We're gonna we're gonna have to revisit again. So before um Franklin Square says this definition does not include basic cell phones. So are we not including basic cell phones? That's a question for our board of education. Oh,

040because you can have a flip phone that doesn't have internet. Um, yes. So, I just I think that's Well, that would be more of the younger kids, right? Sure. No, I think it does have the capability of But we don't want that. We don't want No, we don't want I don't think so. So then we just want to clarify that it's or something power. Oh, you think people call the bankers of the third grade? Yeah, but what do they call them? The main thing is that they're screaming. That's not true. Ask any teacher, especially on secondary level. you're in the middle of teaching a lesson the telephone and they answer the telephone. So it's not really streaming telephone. Yeah. So what are we going to do? Um, you know what? Maybe we should go ask.

041So, do do we want to improve the basics of your I think the biggest challenge is this that we're developing a policy and we're going to pass it out to we're going to give it to Dr. T. Then we'll give you some building administrators to enforce it will bring the teachers and whatnot for social some of the things that I I don't know. We can put in here the basic selling of phone or communication devices, not careful of internet access, and then we can get feedback if we find that it's it's an issue or it's something that we that we would just take out. Have the teachers been talking about this or speaking to the administration or anything? Have they had any say in any of this? Because they're the ones in the class. Well,

042that was the purpose of the survey. Okay, that's what I was saying. Okay. Okay. But I haven't we haven't seen any of the Okay. So, this is the results of the sort of board voting no to distribute this. So, this is Oh my gosh. This is the purpose. This is the purpose of shared decision making meetings. There should be shared decision making meetings happening monthly in the middle school and the high school. And there should be teacher feedback, input as to everything that we're discussing because unless you're in that classroom, you don't understand how this is going to roll out. Just like if a student rings their telephone to the classroom and then it's put in a pouch in the classroom, the bell rings at the end of that period, they have their phone. they

043are going to have access and be using those telephones during passive but yet we're saying there's absolutely no use during the course. So this really has to be tweaked. This really has to be looked at closer. So well those are good points that I just can I just say so I absolutely like it needs to get kicked around and that's exactly why because there was like scrutiny as to why I thought that it was so important to have a meeting today. And it was just that so that this draft policy could actually be built in because we didn't make any decisions at our last combined meeting so that it could get kicked around with the administration and the staff and we had to alert the parents and that there would be another reading or another

044reading and we would get it all done before August 1st so that it was just to really get it. so that it was actually a working draft that could be commented on. Yeah, I I I absolutely support that law and to comply with it has to be done by August 1st. Yeah. Like we needed to have this conversation, but we we we weren't able to do it last time because of time constraint. So, no, it's right. It's right to have this conversation. But I think I'm not going to believe it because we need to move on to the other one. I think what's most important is this is that this is this is something that requires a really a separate a separate meeting and a separate sort of you know sitting at a table and

045say okay here's a draft cell phone policy right and as we sit at the at the table have different groups so people can comment merge the information together so therefore we can move forward like for so from this so we we can we can draft here and it's going to take more time to to merge it all together I not more It's going to take time to merge it. But I think this is the beginning steps. It's going to take more time. We have enough time. Wait, if I could just add a comment, the board of education the authority is to create policy that is one of our main functions. So to say we have we should have another meeting like we can't do it now. That has been the problem the entire year. We

046run out of time. A meeting was called to go over this. This is what we should be going over. We make the decisions now. implement it in the policy and then you have another reading and if people want to come and make comments on it or whatever it is but to say we're going to kick it down the curb again that has been the the biggest problem of this board all year like after this because I know we do so much and some people pay attention some people don't but is there a way to disseminate whatever draft comes out of it to all the teachers and administrators and parents like a red flag saying that we really really really want vote on this for the next. So what what I'm what I'm trying to say

047is this that I'm not trying to kick this policy down the road, right? So I think people need to understand that. What I'm saying is that whatever we end up with for tonight that it will require at least one or two additional meetings which should just be dedicated to to this because this is the biggest topic that will be discussed and that there will be input doubt be required. That's all I'm saying. So so from so from today from today I'm going to bring us back to this particular one. We have decided bellto bell and anything academic related. We have decided that from what I'm hearing that and please correct me that in the NISA document there's things that's yellowled about other personal personal electronic devices including devices with but I like this one from

048right but I'm going to also say take the stuff from connectity and built yeah because they talk about wireless handheld technologies it's almost like gaming or things like that process. So I would say at least take subs and nudge it. Right. So I'm going to that's what I was going to say. I'm take the stuff here the stuff connecting and merge and merge the two. And then the other part that that I heard and please speak up or I'll go around that we also want to include um the definition does not include basic cellular phones or communication device not capable of internet access. Yeah. Did I hear that? But right now that won't go on this particular we're consistent on on that right now. But that that would also include like walkie talkies. Kids have

049walkie talkies in school. What if a kid brings in a walkie-talkie internet be like full of kid who has the ability to communicate when no one else you know I'm dig there will be loopholes and the policy lane. Yes. So, can I say who's gonna edit the whole um I will um that'll be a conversation towards the local but you talk about storage. Yep. I have to say I don't think that I don't think the the pouches are a good idea for several reasons. I think there's going to be bottlenecking coming into school and leaving school because it's going to have to have employee or security guard doing this because of related things. Then that's the first problem and then then do they have to be paid extra if it runs after the time things

050like that. The second thing is the students are now going to be in charge of their pouches. What if they have to get it? What if we damage it? I feel like it's money it right out the window. So while I understand the premise of it, in the long run, I don't think they would be a good measure to have the couches, but of course there's obstacles with that too. Okay. So what's what's a viable solution? Well, before we go to know the solution, can we just speak about the couches? Anyone have made a poop out about the couches? Um my understanding with the couches is that there's some school districts that um when we come in the morning, you put the phone in the pouch and leave it wherever it contains and it stays

051there. The pouch go the phone goes into the pouch. Some places they take the pouch with them. Other places I mean I'm sorry they take the whole pouch with them throughout the You got me nervous. How did you know anybody? And then and then what happens and then when they leave they have to leave the pouch there. Um and they have to unlock it. You mean to unlock it? It's the bottleneck. But th those are things I think that we could work out because in that way we're not going to be responsible for a cell phone that may be left in a cubby or I'm thinking about the high school and students are changing classroom, right? So you walk into the classroom, right? The teacher is going to be responsible getting the kids into the

052classroom. Then the teacher is going to have to oversee to make sure all the cell phones are in a certain location whatever certainly I'll just say a shoe like a shoe whatever it's going to be that it's there. And as the teacher is doing their instruction to their class then they also have to be concerned about make sure on the way out that everyone is taking the proper cell phone and no one's taking someone else's cell phone. I think we we're putting a lot back into the classroom setting and it could be whether it's a classroom, it could be a gym, it could be an orchestra, could be it could be whatever. That's why I think the pouch is a better idea. The magnetic couch there for it comes in, it goes in there and

053it stays on the student the entire time and no one's responsible. We're gonna have glitches. I agree. And I think maybe we can talk to someone in another district maybe who has implemented glitches and maybe kind of hear some of the challenges they have. I know we can minimize that. The only problem with that is there's students that get to shut off their telephones and now we have a classroom teacher whose couches the classrooms telephones are still ring very distracting and they're locked and they're now hung on their couch. You know, unless you were in a classroom and really can picture how this is going to roll out, it's a different perspective. But I'm telling you that will happen. So hold on a second. Megan was going after Okay. Thank you. I So I I

054talked to a principal that's been using pouches for two years and they're moving away from pouches. They said that pouches are easily tampered with. Pouches the yonder product if you looked at that website. Easily tampered with and the pricing is just going up year after year and they're constantly replacing pouches. So they're moving away from pouches. Um, and they were talking about they're developing a policy with some sort of bins lockers for the electronic devices. And remember, we're talking about not just the cell phone now, anything else that we just listed out that's being brought to the building. So, that leads me to a question I was hoping I can ask John is like, is it even permissible to say just leave it in the locker? Not that I believe that they would just leave

055it in the locker. Is that enough to say it is permissible to just say just leave everything alone? Yeah. Yes. And I'm reading the skinny. That's what I was gonna say. No, no, no, no. I I I second that because with with all that and I'm sorry before before you start, I just wanted to say with with regards to bottlenecking is going to happen. If any of you had, you know, kids or you saw what was happening with the schools during COVID and during COVID, um, the children had an app to fill out, you know, do you feel sick today? Do you feel like you have a fever? And just remember that bottlenecking outside the middle school, outside of the high school. It took some kids, you know, 20 minutes to get in the door.

056So that's going to happen if we do if if there's not a system where they can enter the building and not be at a central point to to give their what we do is lockers. Well, can I read it from the connectity under um student responsibility? Students are responsible for security of their personal electronic devices. They may possess devices on their person, but they must be powered off and placed in receptacles. So that's very big. I imagine almost like makeup kit for your cell phone, your AirPods, everything else. It goes with something you zipper in your backpack. And it's a little more physically removed from the person and it's on you. It's not something that's magnetized. It's not something that involves a bottleneck, but it's just an extra barrier to to inhibit the ease of

057the addiction of always wanting to check their phone because again, a kid who really wants to do it is going to no matter what. I I don't I think it's important to not forget that there are plenty of students who want help would probably appreciate a policy as much as the teachers would and might make good faith effort if they're not the only ones. So that language to me like puts enough um respect to the kids to try to like you know help themselves and like okay we're not going to be the couches you'll keep it on your person but it truly is in your backpack backpack and then bag in the bag. I just want to jump in conversation with lock. I don't think lock is a bad idea because then are responsible for

058it. You know these are expensive phones and the staff's responsible for expensive phones. Then if you take it away in the office, you know, you have somebody else's possessions and you know that becomes problematic. The thing with lockers is we did a I had asked for a building walkthrough last year and we did a building walk through and we I noticed that there were walkers. Well, I asked the facilities director to look into it. I think at when we got a report back, I think there was 43 lockers that were broken. So meanwhile, it was right before school started, like the week that school started. That's not ample time for these to be fixed for the beginning of school. So my opinion is the board would really have to do like a walk through now

059or do something to look at blockers to mitigate any problems with them so that the children are ready to go. We have to do our end on our part to make sure that everybody has one. We can stand forward with the kids, right? Well, well, a couple things. So, number number one, um there might be enough lockers for all the children. Like, there might be extra lockers that that are broken. Like, if one's broken, we're just not going to issue it to a student. We're going to give them a working lock thing. But the second point is, do you want to spend money on pouches that you may not may or may not use and replace or spend it on property that you own like fix your own lockers? I think the other thing we

060have to remember is this. If we're talking about utilizing lockers, like the lockers need to be secure enough for them to be left. If that's the case, you know, can the lockers have a separate lock placed on them? Like the student brings in their own pocket. Is that is that possible? Are they locked already? But still, but still, what happens is someone if it's combination lock is probably a mechanism way to get into that lock. So, they're popping. I'm just adding I know many kids in the middle school don't use their lockers because it just adds time to fastening. But I guess I think out loud if you know it's the only thing you need your lock for is your cell phone. You're not supposed to use it. Then that really shouldn't weigh. But I

061I know that like when I was in high school ever don't use your lockers all the time. My kids almost never use their lockers unless it's sports season. So it's almost like there's a generational shift that would be from lockers. But who knows? This could be the policy that brings lockers back into style with the stuff that when you finally get to check your phone today, you get socialized with their lockers. So, what what what I'm hearing right now so far, the two possible options is is um the couches and lockers. Us whatever you got. Zip bag in the backpack. In an ideal world, that might work. I know. I just see that being But to Caroline's point, right? If we're saying earphones or other things, a couch only fits the phone. What about everything

062else? what kids well they just we know we're going to have to revisit this policy if not within a year within six months let's try the cheaper option especially since you know saying that schools who have already tried the expensive option are moving away from it well I'm sure I think can we break this out though for like maybe like a K through six and seven the younger kids shouldn't have it and if they do the children are small like cubby with the shoes pouches or something. I feel the younger grades could do that without issue. I feel the younger grades maybe keep it in their backpacks. Yeah, I don't think the younger grades are an issue. So I think it's middle school and high school. Maybe we need we need it defined in the

063policy like pre seventh or nine. So right right now right now in in the NISMBA policy right now there it clearly states at the elementary school level, right? Um, and we can decide the classroom teacher storage container, the student's personal cubby, or the school office. So, it was saying that the um the student's personal cubby or storage container, maybe you highlight those two as possible places to store the cell phone. I don't think those exist personal cubby. They have no grab the wrong phone. I'm just saying that. No, no. I'm telling you, I'm telling you why I don't get that. So at the elementary school level actually cell phones they're not supposed to bring them at all right I don't think they do they have Dr. times they have an issue with that. Northeast Northwest

064a lot. Not a lot. Students do bring those devices to school. But this law is discouraging elementary students from bringing it at all. And if one happens to be brought to school, what would then be the storage place for those few that are discovered? But they should not be authorized to bring them. So maybe to the bed. So maybe we leave it at that, but understood that we're not going to have them bring the cell phones and then if they do bring it that there'll be a location in the main office where the cell phone will stay. I don't think the main office whatever is pulling the pick. I I think that it should just in your backpack in your child's possession throughout the day. If they're not using it, they're not using it. I'm

065so I'm talking about like I'm talking about Northeast. I'm talking about Northeast. I'm talking about Northeast and Northwest there and Park Avenue for those three buildings that the cell phone don't they're not allowed in school. Right. And if the cell phone comes to school, then that cell phone will be taken to the main office. I'm this just a suggestion. Take it to the main office. Fine. put in a location that's secure and the parental guarding is full. That that's that's because we don't want if they're not supposed to have it at all, why why put it in their backpack or anything like that? Well, we have don't we have some walkers in Park Avenue? I mean, if they're walkers and my kids walking, I want my kid on the phone. But at the end of

066the day, they end day, they'll get the cell phone back, but why not just let them keep it off in their in their backpack if they do come. We we we have to decide what are we going to do cuz right now that's what I would like. Okay. I like that too often in the back. Yeah. And we have the three of us saying that. But yeah, that's fine for for me the less hands in the school district and have because Yeah, they should have. Yeah. So they're allowed to bring them in. Well, they should. Well, there's there we're sense of storage, but if they bring it in, it has to be often in their backpack. I I would say cell phones are not allowed in prek to grade five. That would be my recommend.

067That's I'm just that only allowed to say that. No, I don't think you could say that because they have walkers. No, but just kind of hear me out. Cell phones are not allowed in the school during the school day. Right. Just kind of usage. You Right. Right. Okay. Cell phone usage. Well, I think you should say that it's discouraged, but if and there should be no usage, but if they are brought in, then they're often back. Maybe maybe our attorney can give us, but but if we're saying that if they're dism are discouraged, cell phone use is prohibited. Correct. That's not the same, but true. Okay. Would you say cell phon discouraged? Bringing cell phones to school is discouraged. The first paragraph covers the use, right? And that's and that's the law, right? That the

068policy, right? That that covers the usage, right? The device access and storage covers. Okay. Bring it, right? So that's why it's discouraged from bringing devices. But if you're going to bring it say you're a Walter. So what did you just specify in the case of students that want to move from school? No, but it's it clearly says here if we look at the NISA policy down here, it clearly says any elementary school level students are discouraged from bringing this device to school. That's already there, right? Any device that is brought to school must be silenced and kept in from right here. That's it. All right. You got it. We're going to specify 3K to five. Great. Right. Now, can you almost use that same template and put 6 through 12 blockers? Yeah, why not? Yes,

069because I don't know why the second bullet doesn't still say discourage from doing 30 minutes because I think it should. But it said number two now if we go to the middle school like we're still discouraging them from bringing all of this stuff to school. I don't see middle school. Exactly. I mean that doesn't have I like you know whatever. So I think it's better. I don't know why you can't start secondary. Um if if we have we use the same language that's in number one under NISBA then we're saying that for middle school and high school where is it going to be stored right? So you just have to figure out storage for the middle school and the high school the middle school in their lockers and then we have to ensure that every

070child has locked on that properly right we we should that's on us right we have to talk to our u principles or facility managers and get a good count right all right so I'm going to summarize what I've heard so for device access and storage the number one all right that if it's brought to school it has to be silent and placed in their backpack That's elementary school. That's prek room five. Right now for the middle school, right, which is six through eight, same language will be at the top. At at the middle school, students are discouraged from bringing devices to school. Any device that's brought to school must be silenced and kept in for saying student lo same. Okay. Okay. So, we're all but right. But to your point, we have to make sure

071that this happens now like this is here. All right. So, we have we're we're finished with that part of it. Everyone's consensus. I'm just I think exceptions and specific purposes is pretty clear with all the different devices. Um I I I'm sorry. Number four, we take out that language that's in parenthesis in the event of emergency. Then it has parenthesis as determined by the school if need in the event of any emergency. Please number four on page to delete the Yeah. So the phone is silenced and they'll lock her. They would not know that's going on. So as determined by the school or the district because these are exceptions can use it in the event of emergency you'll find out about administr that's what it's an emergency that's why you That's ambiguous language. Let's take

072a look at the other example. I don't see it inis. All right. Um right now and that says cell phones may be used for emergency purpose only at prior consent for the teacher staff intervention. Well, can I just say this? Say some chaotic, god forbid, situation in the school and everybody's scrambled and they use their phone. I mean, they're going to wait in for teacher that might be whatever protecting the classroom or whatever. Can I use my phone? These emergencies that happen, a kid has to be able to get their phone or use their phone. Right. So, right now, we're just taking out that word. Sure. Now I I have a quick question with the cell phone policy. We talked about the the students in terms of use of the cell phone when they use

073it when they cannot lose it. Skinity has self to faculties and staff that was good for educational purposes emergency situation do a lot of self votes maybe that's something that we should consider putting into this one well Lisa if it's all right can I ask uh legal if if the law extends to that does it also extend to to school personnel this is are we submitted expand on it or no check that has if it's silent does that mean it's at the discretion of the board to my recommendation to each separate one yeah and this is this is not to go against um the teachers or the staff or anything like that but what's here was connectity it's just it's really nice which is said if it's for educational purposes then then it's fine, right?

074Obviously, if the teacher has a staff on this emergency situation, then it's fine for them to to utilize it during the lunch time, any break time, they're allowed to, you know, use the cell phone. And if anyone is in a certain type of role that requires a cell phone use and they use the cell phone, they have so we can look at it further. Once again, it's just something to think about. Yeah, I think that um I think yes because I think that that's come up with you know some parents concerns too that I'm not saying it's all maybe it's just you know a small number but it has been said that you know some staff on the phone too so it might be a good idea just to have something in place so there

075there's understanding from all parties saying that it should be done but we are going to have to work on regular conduct as Well, this Lisa just clarifies and it's going to be delayed. So, that's another project. Interesting enough that Franklin Square this policy is developed in consultation with students, family, staff members, and collective bargaining representatives as required by law. We have we have not done that. What is it required by Lord? Yes. This is the beginning of finance. Yeah. So, it's the beginning of it. This is the consultation. This is this is the this is the beginning. Does this mean the criteria consultation and having it be like posted multiple times? It doesn't follow. So, can I can I just make a recommendation? We're here tonight. This is this is the beginning part. We'll end

076up with with the draft. Then the next step that we could do as I mentioned before is try to not try but have additional meetings where we can invite staff, we invite parents, they review it, maybe have little subgroups where they can provide feedback. So this is just a first date. So let's say so when we that would count as consultation even though it's not defined. I would define well you are you saying you don't want the stand for stakeholders to be part No I just want to understand if there is a legal requirement but I understand what it is that will meet it. I'm just trying to clarify that. Yeah. So my recommendation is it is a legal requirement and define it for yourself. Oh we're going to define it for ourselves. Yes. This

077will be consultation right? the board will go through the classification process what the parent classification process is and then we check the box and that's why I brought up shared decision making because those meetings it's parents it's administrators it's teachers they're doing different perspectives and that's very important all right so what so are we suggesting that our policy would go to the shared decision making meeting agenda so what are you suggest so right now they're not they're not meeting right now right now they're not eating because their school school is over. So that's why we're done. So So let ladies ladies and gentlemen, I I can't have ladies I can't have back and forth in order to to get this done. So um I I hear everyone's point. All I'm just saying is this is

078that this is the first step. We come up with a draft. We have a draft policy. I'm just stating that. Then we have another two meetings where which is just dedicated to the cell phone because we started at 5:30 and we spent only on one policy the cell right but the cell phone is going to take it so we can just we have another meeting that says we're going to be discussing the cell phone policy we're going to do sub whatever that sounds like we now have another task added to us which is defining what consultation is and doing it all before August 1st. I think we I think we will be checking the box and being allowed community input, parent input, guarding input and whatnot. Allow teacher, staff input on on this policy. We

079can take the time to define consultations, but this will allow us the opportunity to do this by say what we're going to we the board met on this night. We have a draft policy that we are we're going to review and we're going to meet again on this particular night and people can provide more input and just be dedicated to this. All right. So, let's move on. So, so the forum will going to set the vating order. So, let let's finish let let me finish the last section. Enforcement consequences and reporting. Oh, can I just say that in this um it's just I love how clear the enforcement is. It's on page two if you look at it. The enforcement is it says first offense verbal reminder and redirection. Second offense device will be held

080in main office until the end of the school day. Third offense parent will be contacted and task to pick up the device. and repeated events. A plan will be de developed in collaboration with the student family and school personnel to support compliance with the policy. I I like that it's on Franklin H2 and it's worth coming to. Yeah, I like that. I support that very clear. I thought I read that so I thought it was very and I like that it's like it's the starting and if these headers how um I just feel like Frank was heads is just All right. So it looks like right now we're in terms of student discipline we have to make sure that it we also look at our code of conduct make sure that it's consistent with that.

081But at this point in time I will make this as a note. What if student discipline we should include this language because say that students will not be subject to suspension solely providing you include that I have just such All right. So that that finishes the cell phone. So just just to summarize to make sure everyone has the same information. Um it'll be bell to bell. anything related to um anything academic related that the that language has been cleared up in terms of the um devices we're going to use the language from policy as well as connecting policy and bullet points also taking from the point from square policy we're going to add the definition of basic cell phone communication devices not capable of internet access in terms of storage when we talked about device

082access and George um the elementary school level that if it's going to have that language there as it is a policy and if it is brought to school it'll be silenced and placed in their backpack. Um at the middle school and high school same initial language at the elementary school level students are discouraged from bringing these devices to school if if they work to school it'll be silenced and placed in their locker. Then on the second page, number four, and then in emergency, we're removing the language that's in parentheses out of there. And then at the bottom, in terms of um enforcement consequences and reporting, we're taking the language from the Frenchman Square, right? And we're going to take the that student discipline section. Yeah. I just want to make a couple of suggestions for

083the forum. This policy is supposed to be adopted by August 1st. So you would have to have a forum you know whatever however you want to advertise it but it should say you know final you know the the board has the final decision they want the board decides that and there needs to be enough time if you do the meeting through July 22nd before July 2 I mean uh Lisa I mean it's this is probably a lot of work to do to actually set up for one of Is it would we even consider you know advertising that this is going to be a main topic of discussion at our next board meeting and that would qualify reaching out to the community because a lot of community members come anyway but you haven't reached out to

084the teachers. I think I think most importantly that can I can I just say that we started this meeting at 5:32 right and it's now 6:42 we spent an hour on this if it's going to be at a board meeting there won't be really enough time and I think if this is what we if we want community input it will require just dedicated time just to really hear people's feedback and and just say and and go from there just my suggestion Why don't why can't you do it an hour before meeting like the forum take place an hour an hour and a half before however we decide to do it but I think we need to dedicate at least two hours to it I really do I think that what we're trying to say is

085that we have to do it a very short time frame so just to understand everyone's thoughts on when we want to squeeze it in really so can I can I make a suggestion can we can we continue to other policies it doesn't have to board, right? So I I don't necessarily we're going to get out. Uh no, but um right and actually I don't know maybe maybe there shouldn't be four board members six and now meeting right so the the last time whatever we decide to do when there was a forum that occurred before the board came but we weren't a part of it. It was it was not a board meeting. So, whatever we decide to do, then we can do that. Well, I'm just recommending that at when we get finished with everything

086else is on the agenda, we can make a decision about what we're Yeah. But, but Lisa, I'm sorry, this this it doesn't seem right to me. You can't have possibly four board members showing up to discuss board policies. So, Juan, I said at the end of going over the other policies, we can make a decision about what we want to do. When we did when we did the form for Northeast, it was not a board meeting. was not conducted by the board. It was done by Dr. Talbert. Board members showed up. We were there. We were at a table. We just kind of walked around, but we we did not participate. So, we have to decide if we want to have it as a board meeting. And if we have a board meeting that people

087have to come to the mic and speak, if we want if we want people's input, then we're we're not doing it. It'll be done by the superintendent and then we we just attend. Well, Lisa, do you think we should figure this out now? I'm saying we we need to figure it out, but I'm just saying can we get through the other policy? But we're talking about this. So like I feel like this should we should close this out and then go to the next thing. Can I just make a suggestion? And if you're going to close it out, then let's let's close it out and move forward. Let's not take the next 20 minutes discussing if we're going to do a forum or we're going to do a board meeting. Let's just make a decision

088about what we're going to do. So I I'll put it out this way first. Do we want to have another board meeting? No. and have people come to the mic and share their opinion because that's that's how the board meeting will be conducted is that we post it up. I can't hear before. I'm just kind of here. I'm just saying if we if it's a board meeting, right, then everyone knows the process with the board or if we're going to do that. If we don't want to do that, if we're going to do it before a board meeting, so it won't be a board meeting. It'll be like a community form in the the policy, the cell phone policy. It will take place at 5:30 on that date and we're going to cover the cell

089phone discuss it from this time from 5:30 to 7. I like the form we did in the last Yeah, I think there were a lot of good suggestions. A lot of different people came, teachers came, every, you know, teachers came, community members came. There should be a time, don't you think? It should be at beginning and ending, right? That's what happened the last day. We get that. Okay. I I think I think it should be on a separate night that we're able to do this. That's just my Okay. Well, fine. You want to set up the date? Yes. Like like we have we have we have to do everything. So, my my my question is we have a we have a readoff meeting on July 18. I was asking about July 15th. for the second

090for our second meeting. Sounds good. And then Lon had mentioned about maybe doing July 22nd, but we have to find out about everyone's availability. Can we have another meeting school meeting in July 22nd? Why would we? Originally the board chose the second week of July for the retreat and the meeting so that multiple weeks would not be um bombarded with meetings. That was the initial conversation as to why that second week was chosen. I understand that the cell phone policy we have to comply with. So that has to come before the uh a retrieve in my opinion. It's at the perview of the board. I'm reminded of what was said, right? But I'm also saying that one things that we we we got held up on last year was that as the superintendent in terms

091of that's the time frame that you're also going to establish some of the guidelines that will be utilized for the superintendent's evaluation. So we have to make sure that we do that in a timely fashion as well. So with that stated is on July 15th hypothetically we're going to make that date to um do the cell phone policy meeting and we can do that particular date and then on July 22nd have a regular board meeting. That works for me. Is there a reason why we wouldn't go back to a Wednesday? Yeah. The reason that we did it on a Tuesday well because the re the reorg was on July 8th. Yeah. And then I was asking about moving to July 15th. So you want to say July 15th we'll have a meeting to just discuss

092the cell phone policy and that is um not what we can do in the community forum. We're going to make it a 5:30 6:00 star like and also I forget this time span we have to know about the lockers like are they all functioning? Are any broken? If they are open, what they're trying to branch to fix them because now we're relying on the kids sub that has to be a priority. So I don't know if it's going to be able to be a priority because of the construction work at the middle school and ask me whether or not they'll be able to get to the lockers in a timely fashion. I would have to follow up with um Well, can can they do a walk through before that? I mean they can't just build

093five. The construction starts on the 27th. Tomorrow just Al and his crew are building just see and then like when we did the walk through it was very visible of what was broken and not what was working. I mean, I I I would expect the principal or at least the facilities administrator to know what's not functioning because that should be on the wish list whether whether it's a top priority or not, that's up to the district and we should know what's not working. All right. Can I just make a suggestion that we've been given the information to Dr. Tal about checking out these lockers July 15th will be the next meeting for the cell phone. 5:30 6:00 or 6:00 start. have a recommendation to all the language that was used in terms of the expansion

094of speed day, right? You said the school day and oh and and academic academic learning academic learning. So it's a school day and academic learning and anything academic related in the answer. So my suggestion would be after and before school activities that support or supplement academic learning. You would email it to Right. So cell phone policy is closed out and then I'm sorry. And then our next scheduled meeting is after that would be the 22nd or 23rd. 23rd. Go back to the now we're up to 9240. Um I have a suggestion on this. Um as far as a reading rubric uh we did it on the uh contract professional services probably should be two questions that it's consistent across the one of my comments in the last open session we have like updated that we

095haven't done a second right well I stand the next meeting we backy. So you're saying like in addition to just saying the waiting room to actually define I think I think we defined the waiting for that. I think it was a really good idea so everybody's really clear on it. Um, and it should probably be the same. What I have a a challenge with is um I have no problem with things being um revised. Um my my biggest question is is this from the policy that we have currently in existence in regards to recruitment and hiring. What aspects of it is concerning that we want to go to something like this? That's just my question. Well, this is pulled from other districts this policy um and less constraints on it um as far as like

096all the detail. In other districts, they do have um community members and parents involved, more involved. Um it's not just union heads here. We just have the union president's house. Um and it's more of a sampling where other people are involved. Um and it's just so we have more shared decision making and it's not just, you know, bad, right? So I'm just pulling up the the policy that's in existence right now for including hiring and also the regulation that's connected to it. And with that particular regulation, it does expand on other individuals that are part of that particular um um the meeting the hiring not hiring but part of the project committee. Thank you. So it is it is well defined in terms of and there is representation that's on that particular committee as well.

097Um and then there's representation that occurs from the different unions. Each union is asked to have a representative at that particular um for that committee who is going to be whoever's going to be zoom whoever's going to be interviewed. So they have opportunity to provide. So if we want to expand on that particular regulation. So generally how many how much but um people would that be here it's saying eight union reps in quite a few so it's representative of everybody right seven just one person. Have you had community members or um No, we not the triple in the past there has been a parent represent. Yes. I mean because we know someone from the the uh PTA I mean now they're doing the PTA that might be something that you know and that would probably

098be a good idea. Yeah, that's exactly what happened, you know, as a member, right? As a member of the PTA, I would like to see the collective bond getting uh represented. Yes, absolutely. So, can can I ask are we going to differentiate um are we going to designate different committees and committee members for say hiring teachers versus hiring? It's it's all in the regulation. Just this is this isn't just for administrative. This is just administrative. Yeah. Whatever the district does for the teacher and the other staff. This is just for administrative um firing. Um and this was absorbing the regulation. Right. So if you have like gauges and gauges of something, it just becomes more restrictive in general with policies. um it's you know not something if you're if you're policy you normally do be

099more restrictive but I I just kind of feel that what we've done with our current policy uh current regulation that we have in place for hiring we we an attempt to merge it all in we've lost a lot of key aspects of that regulation that that was put in place if we want to look at the regulation to modify the regulation then I think that's a great idea but to completely get rid of regulation and end up with just a one and a half page policy including the hiring. We've lost some key important things in regards to the hiring process in in the regulation. It talks about different aspects. It talks about the cabinet. It talks about administrative but there's different aspects that's in that regulation. I think as a board that you really need

100to look at the regulation that we've already if we've already done it. We need to look at it closer because I don't think that we need to I don't think we need to get rid of the regulation. I think we need to find if I could just jump in. These are from other districts. I went through all these policies from all these other districts. Other districts don't have pages and pages. And I think that that's one of the things that the boards of education can't is that they're they're they're tying things where this is just more general. talks about this for a committee. You know, we're, you know, do I think that a high a selection committee should be the parents in conjunction with the staff? Absolutely. Everybody should have a seat at the table.

101Everybody should have input. Do I think it should just be union presidents? I don't think so. Um it should be a sampling of staff from different areas whether it's special ed whether it's you know um a director whether it's um you know custodial whatever it is but just to say that the union presidents are sitting at the table which is my understanding what's been happening I don't think that that behooves us that we as a body so so I I think can I just say something that I think that and and I'll give it to Dr. Wait, I think what needs to be clarified for the hiring process, it's not just union presidents that are there at at the on these committees. It's diverse and and I'll I'll give it to Dr. Wade. I'm sorry.

102Who? So, it's the union president or their so for a particular position. A union president could designate someone who's familiar with that area. So like director Yes. as that happens because I think like we saw something with the backup material um that we recently got that happens sometimes. So we can't say that that happens all the time. Doesn't happen all the time, but they can keep. But they can, but that doesn't mean that they do. They can. They can, but it doesn't mean that they do. But but but once again, but we're we're changing a policy because for a hiring process that occurred whatever couple times this year that there was just union presidents that that were there. So my my thing is so we're ready to throw out this entire regulation policy because of

103a hiring process that occurred a couple times. My my feeling is if we're if we want to change something changing the regulation modified regulation for for different hiring process there are parents that are on there. I know sometimes in the past let's take the parent situation. Sometimes in the past with the parents, right? Sometimes there was a concern that if it was just members from the APC, it didn't allow for other parents who maybe wants to to be on it. So, you know what? We can we can change that. We can say, for example, that um it could be maybe there could be a group of parents that would have an interest of being involved with the interview process for for certain positions. If that's the case, you have a list of names. Usually what

104happens with the parents is that interviews take place during the day. So we will have to find parents and sometimes we're able to, sometimes we were not able to find parents who were off during the day or willing to take off in order to do the interview. So I'm just saying before we throw it out. No, I don't think it's fair to keep saying we're throwing something out. when when policies are reviewed, they'll be amended and they'll be, you know, more streamlined or or to be more effective. To say we're throwing something out and multiple like many many districts use this similar policy. So to say we're just throwing something out isn't really accurate. We're amending it to streamline it to be much less restrictive so that there's more of oversight onto this and there's

105more diversity of who's going to be on this. You know, um I know that I've been on selection committees for I don't know 15 years I've been on them. Um I was on PTA and there were times I wasn't on a PTA. So it wasn't just restricted to PTA. This talks about having an application sent to staff and to parents to say he was interested. So, so it could go to anybody. It could go out on the website. It could be sent out, you know, with with a blast email. Could go to staff. You might get interest from other people that might not normally get selected if they're not in the fold. Are you worried, Lisa, that there's something missing from here that's included in the original policy? Yes. What What are you worried? So

106what I'm worried about is the fact that um this one here with the regulation provides more details. This to me is too generic. So we just have a difference of opinion. That's so this this one this one needs this one goes this one is more defined in the different sessions that are here that are here and it's very long but so what what is wrong with something being paid as long because it's more restrictive but how how do you lose people? It's kind of like the cell phone policy. If we try too hard to define what needs to be like figured out, then suddenly the policy is meaningless and then without like a policy that actually has teeth or like parameters, you're left to whatever people want to do on their own. I I think

107you know a streamlined policy that's like easy to digest is easy to honor. I think something that's pages and pages that no one even knows what it is is easy to disregard. I think there's two things. There's two things. There's an existing 9240 policy, right? And then there's a 92440 R. So I I think that I read both. If we're looking at 9240, and I I just don't feel that we we need to I don't mind modifying the regulation. I don't mind modifying the the the hiring policy that's here 9240, but I don't want to Well, let's go around the table. So that this is my my bill. So I'm still unclear about what this is missing that you would like to see in it. That's that's what I'm not missing. Yeah. And and can

108I say one other thing that jumped out at me? So in you know you you have to be an equal opportunity employer obviously you know um and one of the things that jumps out to me in the regulation is it said um it talked about hold on a second let me see I'm trying to pull it up on my phone sorry everybody it just said gosh this is one Um, it was talking about all of these. Okay. So, it says the district actively seeks to attract qualified minority candidates to promote diversity. The district sends postings to organizations that specialize in minority recruitment including but not limited to neet historical black colleges, universities, Hispanic association of colleges and universities etc. In addition, addiction participates in diversity higher. So, here's the thing. All you have to say

109is that we comply with the federal law and we're an equal opportunity employer, right? So what happens to that? I'll tell you as a white person, I would be like, if we have all the same candidates, you're going to pick me last. So I think that just to say that we comply with the law and that we're equal opportunity that that that that's more welcoming to everybody who applies. And I think that that's unfortunate that you have your well that's your opinion on it on that and I made and everyone has a difference of opinion. I think that it's important to have something in here about promoting diversity for our district. Um and does it if there's two qualified candidates for a position then the decision will be made um the qualified candidates will come

110forward. If one's black, one's white, one's Spanish, one's Asian, whatever their ethnicity is and whatever then the decision will be made. If they're coming for a cabinet position, you're going to come for can't hire based on skin color. I did not say hiring say that. I know to say that we follow federal law. Well, what happens if federal law changes? Well, all we're saying, all we're saying, not really. All we're saying is that we're promoting diversity, but let all the different Well, what's wrong with this thing? Well, I just told you from a different point of view, right? And I'm just saying to you from another point of view that I don't think there's anything about so that your valid No. Okay. So I'm saying we each have a different perspective. Okay. So maybe we

111should go around and see if we have enough votes to move forward with this. I just think that this requires more more um review. I don't think that we should jump to saying Okay, this is what we keep saying. Next time, next time we're But you know what, Wendy? You're trying to You're trying to This is my perspective. Let me I'm not going to say you. What my concern is as a board as we're sitting here right now and we're discussing this, right? That we're discussing this particular policy, but we see that there's still things that we're not all in agreement on. I think there's four people who are in agreement on this. But my my feeling is this is that normally what would happen is that it comes back to the policy committee. The

112policy committee would meet we put in the changes that was recommended and we bring it back to board. But here we are having a board meeting discussing this and I think it requires more of a discussion. Hold on a second. Wait wait wait wait a second. I this is a recommendation from the policy committee but let me say this. The policy committee makes a recommendation. It's not any action. The policy committee doesn't take action. The board of education decides on policies. This doesn't go back to the policy committee and the policy committee go we want to do this, this, and this. The board of education, it's been recommended, makes the decisions, incorporates it, and then it gets voted on. It doesn't go back and say, "No, we're going to decide for you." The entire board

113of education decides. That's So, Wendy, I think you misunderstood my words. I was not stating that the policy committee makes a decision on on this. I was just saying that what has happened in the past if there were changes that occurred from a meeting all the information was merged into that particular policy. It was distributed back out you know to the board right the board would have an opportunity to look at it. Sometimes the policy committee would get back together again make sure they had all the points on that particular policy. All right. And then if there was nothing then it goes it it comes back on the on the but the policy. So the policy aid I'm sorry I'm sorry babe but no but I'm just I'm not I'm not finished but I'm just

114I'm just stating that because you're you're saying that like I don't understand I do understand how the policy process works. I do understand that the policy committee does not make the decision. I do understand that it comes back to to the board to make that decision in terms of of the policy. So I'm just sharing my perspective. if you if you want to go around the table and if people want to go ahead and make this, you know, and make a decision on this, then that that's that's everyone's decision. So, I will move it along. So, um does make I don't care who wants to speak up next in terms of I guess you're saying I'll go first. Yeah. And I'll bring up my This is our second reading of this policy, correct? Okay. So,

115after the first reading, I went back, I took notes. If there was or we first received it, if I had points I wanted to make, I made them ideally at the last meeting or maybe if they were minor editorial edits, we'd email that. It's a typo here. So, I already did that. So, I am fine with this policy as is. I feel like it's inclusive, comprehensive, and straightforward. There's nothing else I feel like I need to add. Um, so I'm I'm happy with this policy. Okay. Anything specific that I felt anyone else to add? uh my thoughts. Okay, so this again is the second reading. I am interested in expanding the interview selection committee. I think I was hoping that that we would be having more of a robust conversation about that in particular as

116opposed to, you know, the different versions of the document since this is the version we've been reviewing. um that you know I heard community member talk about defining qualifications for the designate and you know I was hoping to to expand on that because really we're hiring we're hiring right now and we're going into our reorg meeting in two weeks and now would be the time to identify if we're going to have community members as part of an interview selection committee for the school here. So that to me made this more of a time-sensitive policy to prioritize and discuss and modify uh for to be more inclusive on the selection committee. And again, I'm talking about administrative positions. I'm not because this other one on on the website is talking about teacher positions. So, I'm talking

117about this version in front of us is talking about the administrative. Um, want to go next? Go ahead. Um, I'll jump in. I really think that the employees should be designated by the collective bargaining unit on the fence. I think that just leaving the selection of the employees up to the superintendent. You could start, you know, like look at equity. I've seen it in the past where superintendent, you know, choose their favorite employees to be on a um interview selection committee. So, I think it's really important for the bargaining units to make those decisions as to which employees should be on the committee. Um, as far as expanding comm community input, um, I understand and that's fine. However, I don't think that the selection committee should be made up of the majority of community people.

118The pe the internal people know what's necessary, what they're looking for. I think that the average parent has no um experience in selecting candidates and I think it's really important to keep the majority of internal people to make um choices around candidates out experience with interviewing. They don't know what to look for. That's not necessarily true. Well, let let everyone let everyone have their opinion. But this does say equal parts, right? Equal parts, community members, and employees. It doesn't say the superintendent appoints the seven. So equal parts would be four and authority. You mean you want only eight committee members. You have seven union seven unions. Um these union heads were voted in by their you know by their teachers, by their staff, by their um um there should be no um reason why they

119could not be part um I I don't understand um having one or two parents fine you know I don't I don't see that parents community members it doesn't have to be a parent and if you want to do this application that's fine but I think a majority There should be staff members definitely without a doubt. You had just jump in. There's a lot of lingo in the educational community. You might sit there and decide to ask a question about the Danielson rubber or curriculum. These are not things known by parents. I mean, yes, parent representation is important. However, there is much more knowledge that goes into interviewing and selecting beyond that. All right. So, a couple things on my end here. Um, I I I agree that that the average parent might not understand rubrics

120and things like that, but I also understand that we have a vast majority of retired teachers and retired administrators that live right here in Amityville that I know that we can fill at least four positions. There's no guarantee that they would be interested in doing it, but they may want to. You don't know. And that's someone that would understand the rubric. So, but education constantly changes. You could have someone who's retired six years ago, it's an evolving process, education, so they wouldn't know what to do. It's not that they wouldn't know what to do, but when you're talking about specific things and ask a community application. So, that's right. Right. So that that's what I'm saying. Hey, that would that would be a community member and that would be up to the board to decide

121if this person is approp and and Megan you can go. Go ahead Juan. Go ahead Juan because everyone else is so go ahead. Go ahead. Okay. I mean, so, so listen, I think that that's that's a that's a good perspective to al, you know, to have, you know, we can't have this only parents or community members. That wouldn't work. Of course, we need to have individuals that know the school and know uh education and things like that. So, I think it could be a good mix. My next question is, how did we arrive at eight? I mean, usually you have odd numbers for two minutes. Well, just at equal parts. I mean, this is a review from the board. The board can decide what they want. I mean, even school boards, they're odd numbers. Is

122there any is there a particular reason how we arrived or is it just eight? Just that's for the board. Committees that you have Dr. Wade like how many people are there? You have eight. Every unit. Okay. And you never have like a tie or a close. It could be right. That's why you don't do numbers. So would it be crazy to have like nine? No, that's not crazy. Not every parent, right? Well, we want to have a close unit that speaks in every interview. Does that No. Okay. They do sell. So it could be nine if you had that number. Oh, but okay. So let me clarify the question. It's a the head of the bargaining unit or they're designated always. So there's ne there's never a unit that's not represented in the committee. There

123are times they're not represent they can't send someone. They can't send someone. Okay. But that's rare. Yeah, that's rare. That means so so then if you want to have you know more than one community member and maintain that representation it's going to be a very big committee talking 11 13 equal parts you're talking 14 15 well maybe it doesn't need to be it doesn't have to be but like more like one parent with like you know a bunch of other insiders that person might not feel like their perspective is welcome you know they may not know the language and just clam up because they're in a room full of professionals speaking the language they don't understand and yet they'll still have valuable input. So that's why I think it would be important even if they're

124not equal parts or a majority to have more than one or two parents in a room with eight. I'm sorry. Can I can I can I just say um questionably when done I I think I made my point more than one going to be eight employees on the committee. So I just had one more question I want to say something right and this this is just factf finding a little bit just just so we know and this this might be a question uh Dr. Tabard for for Dr. Wait, can can can we just name the seven unions that have a hand in making a decision and who's going to be an administrator? I I just I don't know. I would like to know. So AAA, right? TA security security csea cssea too um nurses I'm

125sorry I was trying to respond but can you elaborate a little bit? What is who is um s um and which what about two um that would be monitor 68 right I mean listen I'm not trying to discourage anyone but someone could even argue that I'm not sure if the custodians or TAS know the reading room so can I can I can I question well custodian might not no but they They they bring other things. We're not we're not we're not we're not this this policy that we're referring to if I'm understand correctly. We're not talking about teachers. We're talking about administrators. All right. And up. So talking about administrators like building administrators, principal, assistant principal, dean of students, and then we're talking about the cap that those are the individuals that we're talking about,

126right? So that's what we're talking about. So finish your thing and then go ahead. I no I I just want to know which which units I think only sixes. So there's a couple there's a couple things that I this is just my perspective. What's up? With with this one of the things with with this particular um regulation, right, that when it comes to having representation from each of the bargaining units, if for example a you're looking for a principal, let's say at the high school, right? You have representation from each of those bargaining units at the high school who will be working with that particular administrator if that person is hired. So let's just say there's eight particles so they each send a representative. If we're saying that we now want to have parents involved,

127I'm okay with that. I'm okay with that in terms of having parents involved. But when we have parents involved, you need a parent who's going to who's at the high school or really who should be involved. So instead of selecting people to be on to selecting people to be overall in all the hiring committees, right? Don't be dying on me. Um, I would say that you're looking for parents for the high school, looking for parents for the middle school and elementary. You see what I'm saying? Because if you're looking for parents voice, right? Whether they're part of the APC for right now, that's what it's called. That way, we have diversity of parents that can be involved. Maybe you're a parent that not that cannot be applicably involved with APC, but maybe you're a parent

128that would be would like to be part of the process for hiring, right? So then then we can get parents that we can send out, hey, we're looking for parents who are going to be part of the hiring. Maybe there could be some type of um not I'm not going to say mentorship, but training or something for the parents to say that if you're called in to do and um if you're called in, I'm sure you probably already do it. This will be your role and responsibility as a parent for this particular position. So therefore, when a parent is called in, they know what they're going to be doing for that position, whatever that position may be. So I'm okay with with a parent member being okay. I'm okay if we want a community member,

129one community member to be involved, right? I'm okay with that. But what I'm saying is I don't think we should throw out a bargaining unit for being part of the process. No, I didn't say that. Wait, I'm sorry. Can I just jump in a second? Nobody said we're throwing anybody out of anything because we are looking for representation. I will say, you know, I represent the, you know, just verify the bargaining. But what? Well, you just said, so you just said there's six of them. So people, seven of them. I'm sorry. So the the sample application is you're sending it out an email to all staff. Staff can reply back and the board chooses. Right. The other thing that I want to say is, well, why do we choose? Why do we need if I

130could just point if I could just finish? If I could just finish. I find it extremely insulting to people to say they don't know. They don't know. They're not smart enough. They don't know these goodness. So, let me show them. When there's an administrator, there's a principal. A parent's perspective is going to be very different than a staff's p perspective. They're going to look for different things. A community member is going to look for different things. and a finance person and an HR person or the things that they might say. So, it's all about giving diversity of thought and diversity of opinion when you're interviewing. Nobody has to be pigeonholed into knowing a specific rubric or not. These people come with their own mindset of what they're looking for. To say that somebody's disqualified because

131they don't have an educational background is not fair. This happens all the time in districts where where community members and parents are involved and it's like and it's just concerning that like you know we'll have one parent or maybe two. It's not really fair, right? So this is a district that's that's funded by the taxpayers and they should have an equal voice in that not happen all the time. My my thing I'm just only I'm just I'm just saying ladies ladies please we we got we we're only in policy number two. All I'm just saying is this is that I am okay with more parents being on, but I don't want one parent or two parents or three parents ready just to be um I'm stating like there should be parents from each building that

132are selected to be on this on the hiring process. So whether it's two to three parents per each building because if you're hiring like say an administrator Yeah. So let me just hold on. Go ahead. But if you're hiring an administrator for that building, it should be the parents from that building that are on on that committee. If we're looking for a cabinet person, then you can say from each of the buildings, you know, who wants to be part of that committee. You see what I'm saying? So I don't want to say three parents and that's it. That's just my concern. So Lisa, would this would this satisfy you? If if we've already established that there are seven bargaining units that they were there and we have we operate five buildings. So that's five parents

133and then and then you you also need some community members. I think if you want to round out maybe two community members that have administrative or school experience they don't have to have to but I think that's really not fair to say they have to have people have life experiences. HR is in every corporation. If people have a job, people know what HR is. I I I just I just think that there there there would be some retired administrators and teachers that still live in Ammonville that would still like to contribute to same thing. It's not really about parents and community members because then you're just stacking before. Yeah. Go ahead. Educational people that are no longer in a union are no longer receiving a paycheck, right? But they're still receiving a paycheck and there

134is a value to that. Absolutely. All right. So, so, so that was that was my question. Would that satisfy me talk? No, I already said my my opinion my opinion is that from there should be at least two to three parents from each building that is selected to be part of the process. How about community? If there's two from each building, there's 10. No, then I can necessarily feel as though it has to be specific parent tied to spec specific building. Parents grow through the district. Parents have students in different buildings at the same time. So I don't necessarily feel like we have to do that suggestion. And I see I've heard you know a desire to keep it not equal parts. So, could we just say seven, you know, the seven representatives from the

135unions and five community members? And again, what I'm trying, like what I would love to see us do is just agree to get the application out to, you know, see if there's even five community members that would even want to do this. So, we're we're sitting here like, oh, five, 10, seven. Like, it's like, let's see. Let's see what sort of response we get. I think five is too much. So, so in my this is this is because this and and I I've already given my my opinion. I'm not trying to be repetitive. So, you already know my perspective. I think it's and I I think it's very different. And so, Megan, we have a difference of opinion. I think it's very different to have a parent who has a kid in prek and that

136you're asking to sit at you're asking them to sit on a um committee to hire an administrator at at the high school level. Mhm. Right. So, they've been they've been out of high school for the last 10 years, so 15 years. So, I that's why I just said if you're hiring an administrator for a particular building, it'll be nice to have a parent that has has a that has a child in that building. That's my perspective. So, I'm not I'm not changing that perspective. And then it doesn't mean that you have six you don't have all three on on that committee. always saying if you have two to three parents for each building and if you're going for an administrator of that building then you can say we need one parent to be on that

137committee. Why are we only saying one? I'm just saying we're talking about having like forming six committees, right? No. Well, one per building and then one for central admin. No. How else are you going to like but that's it does sound a little complicated. All I'm saying is that you already we already have seven union wounds, okay, that will provide representation. What I'm if you're if we're hiring for a building for a building administrator, if it's a high school, we've selected hypothetically three parents, right? You call them up and say, "We we're going to be hiring. We're going to be interviewing a building administrator for the high school, right? We need one parent to be part of that that interview process. Are you available to to interview the candidates? I really don't care. I'm just

138But I feel like you're trying it's really like coming across like the way I'm hearing it is like we're trying to cut the parents out of it by saying only one or two then seven of them. It's really not getting the parents and the community members. That's fine. I don't I don't care. I'm I was just making a statement. I was just saying that we hypothetically we could have one. So if we don't want to have one, we could have two. We could have three parents on on the committee. I mean for that interview I it doesn't make a difference to me and then you hire then you can also have community members that are part of it. So let's just let's just go around ahead on the first meeting the last not policy that's

139on our website. So I just this is validated and it's Oh, so we should take that out. Yeah. Okay. So take out the last sentence. Yes. Which you're talking about which point le Stop. So what are we doing? You already know my opinion. So So would we just try to develop an application in the meantime? We we haven't decided what we haven't decided what we're doing. We haven't decided how many people want us on the committee. And to me to me for an application. That's that's what I'm saying. So that's what I'm saying that committee member. Um that's what I'm trying 11 says it's seven plus superintendent. Okay. So eight that we've always had plus three community members. So is part of the original No. So that's Caroline. Anyone else want to add? Jump in.

140I I still I still think it should be equal part. Anyone else? I'm union and two. Yep. I'm fine. Um two, right? Um unit representation. So that would be seven. two parents, one community member, and of course the assistant, right? So that's what I'm saying. Okay, Megan, not that I'm repeating you. That's what I'm saying. Megan, Megan, I hear you. I apologize. I said plus five. So I said that at the seven plus five community members. And I'm not defining them as parent or community members. Just five five committee members. And I think that if we just just be consistent that this is your committee for any position over the duration of the year rather than try to say let's pull somebody for this. I mean it seems like yeah let that be the selection

141committee. And I would think that we would ask them a couple of things like it's just like when we ask for people to be on the budget committee you know why are you expressing interest you know so what's your professional background like just to get something back from as to why you're interested in participating. So, right now we have 11 11. Well, two of us said 11. Why? I said equal parts. Equal parts. 16. 16. What were you I'll go for 11, not 16. All right. I'll All right. I'll compromise. I'll go with me. I'm not I don't support. I think we should We should move since we have we have a little What about 8 8 plus five? I would go 8 plus 5 then. I think I think the community has to have

142more of a voice. I think the community doesn't have enough. What what did you pause to 10 there? What? What was I was voting for? The seven representing the one assist. That's that eight plus. Then I'm looking at See, I'm I'm still on representation. If we're doing building administrators, then I'm that like three parents and I'm okay. We went to community members, whatever. Whatever. Hey, wait. than a committee of committee of 13 provided it's different for each bill if you're going for a building relative if you're going for and I and I'm okay with I'll go for 11 but I I want I think it should be two parents and one community person if we're going to go with 11 two parents one community person but when we're doing buildings I think we're doing building

143administrator I think it should be 10 for that that's just my perspective on it. Can we decide that later and then for a cabinet position then could we put it out there and see what we get first? I mean we may not get any prek or we may not get any you know so and I think the other part too is this is that we're making this a board committee is appointing yeah the board isn't on we're just appointing maybe a we're appointing the people for the year right that's what I'm saying is that we're making this when I say board committee that will be appointed at the reorganization meeting We won't we will not have enough time. Well, we're going to we're going to have cell phone. Uh no, I'm talking about we have

144to we have to establish some qualifications for the people to apply. We have to Can I say one thing about that with the qualifications? Are we going to interview them? Are we just going to just how how these people going to be selected? Who's going to select the people that are going to be on this on this on this? This example here. Yeah, it's just an example. But one thing about qualifications that keeps coming. No, but I'm just saying who's who's going to select them? What? The board is the board's going to review it. The board is just going to review all everything that's submitted and then we're going to make a decision about who's going to be on who's going to be on. Can can I just make one other point because, you know,

145this is bothering me. Um, you know, represent white taxpayers and and everything, but to say that somebody has to be, you know, there has to be specific qualifications. No, that's literally to be on this board of education. You don't have to have qualifications. You have to be 18 read, you know, US citizen live here for 6 months. So I almost feel like it's very elitist to almost look down on on people. I mean and you might not mean it that way, but it is coming across that way. So I mean I just suggested like some questions to garner the fact that could be amended. That's uh but I I think I think when I when I think about qualifications a qualification for example when I'm thinking about someone 18 years of age someone who lives

146at live in our district some you know something something like that's what I'm talking about that when I'm talking about qualifications and my my preference would be for someone maybe who has has who has kids in the district what I mean the preference could be something like that because it's someone that may be familiar with the district. So I'm just saying when I look at qualifications, I'm not saying someone has to have a bachelor's degree, someone has a m I'm not talking about that someone has to have educational record, but just like when we did the um budget advisory committee, there were certain things that we look for, not there's certain things that we put down for the budget advisory committee. So that's when you talk about qualifications. That's how I look at it. But

147we appointed people that applied. We appointed people that applied. Not everybody had kids in the district. some really good comments. I just feel like we really gave guidelines. We gave guidelines, but we're excluding we gave and I don't really love how that's coming across. This is it. But um so what are we deciding? I don't know that we came to a conclusion. I don't know. Is it 8 plus 5? What is this? What are we just go around the table and I think we did. I think we It was 11. It was 11. But you said 8 plus 3, but you just said 8 plus 5 a minute ago. But there's people there's four people that want eight plus. So wait, let's 1 2 3 4 8 and 11. So well, hold on. No, no,

148hold on. So when he looks at you, you No, no, no. So here's here's what here's what I don't understand. Ladies, let's keep moving forward. That's really unprofessional, ladies. It's really unusual sly comment. That's number one. And you should know better than that. Excuse me. I wasn't directing that at you. You said my name. Ladies and gentlemen, we're here for a reason. The reason that we are here is to review the policies. Please, let's put everything aside so we can get through this. Okay. So right now where we're at we have on the table we have eight people seven are union one is an assistant s from assistant soup and then right now there's a total of three people right now two two parents one community member whatever that that that whatever it's going to

149the makeup going to be that's what was the one thing then we had four and four and then we had I had five then now then you said five no I said five I always had five community members of parents I always said so five community rooms of parents plus the the the eight from the bargaining unit the seven bargaining units in one. So that that's what So I'm trying to figure out where where we switch to five five. So I'm so right now we're talking about seven bargaining people, one one assistant soup, right? Five people. The five people are a combination of parents. Then this becomes a question. Is it parents and community members or is it is it all parents? Community members can include parents. Community members is the inclusive chart. Yeah. I

150you know I've I've never seen like such a fights like keep the community be out. I'm not trying to keep the community out. I'm just trying to I'm just so what I what I No, time out. Look, let me finish my point. What I'm No, let me finish my point because I'm getting pissed for simple reason. The simple reason is this. We said community. So my question is this. Do we want all parents? Do we want three parents, two community? We just said community parent numbers parents. So my my question is this. My question is this. If we say five if we get five people who have no parents within the school, are we okay with that? If that's all we get. Why are they so bad? Like I don't but it's almost like insinuating

151like you're putting something into it. But you putting something into my mouth which I don't appreciate. I'm just asking a question. All right? Because if we're looking for individuals to be part of this committee, just like we did with the citizen citizen advisory committee, we had diversity on that committee. We had people who didn't did not have any kids within the school. We had people who had kids within the school. So there was diversity. That was one of the cast nets that we got budget. Why don't you think you would get the same good turnout here than we got there? I got to think that if anything we'd get more turnout because this is like more decide to look through the applications. Can we decide when we get the applications? I mean it people not

152right now or with the budget committee, excuse me. It's just we set a number and we got more people and we took them all. So, let's just see what we get. Look, it's not a bad thing to try to get more community members to buy into this district. That's not a bad thing. No, I never said it was a bad thing. Well, I'm I'm letting you know where you know where my perspective. No, no one said it was a bad thing. So, we're finished at 13 71 and five. Okay, moving on with the obligation. Are we going to try to modify this now? that needs to okay why can't we use the similar application that was went out with the uh citizen maybe we pen but I forget the language I don't I don't remember

153the language either well let's look at it and let's look at that let's look at this well we need to write the ideas the reorgans to write around that's good I maybe just well was there anything in the other application that you feel like message from this. I don't recall off the top of my head. I will have to take a look at it right now. And why do you want to join? Why? I remember that just explain your interest or any like experience or skills you think would be relevant. Yes. Thank you. I think that was on the other one. Yes. Did we ask? We did. Yes, I'm pretty sure we did. I think we said why did swan join? I think that definitely was a question. No, it was the most specific. It

154definitely brought up skill experience. Well, they could have put it in. You really burned at that question. Do we really need days available? We do. We need to know. We need to know their availability. If we want them to serve, we have to Well, okay. How about this? I don't question. Why are you interested? If someone wants us to know their experience, they'll include it there. If they but that doesn't make anyone feel we should at least we should at least understand why maybe some people just say what it should or something. Yes. So just saying that the interviews are during the day. So do we instead of ask saying days available I say like interviews interview typically as priorities. Well that should be on the top something the top paragraph like you said interview

155availability needed during the day. Well we don't know. So we can everybody is available. Right. Well, I think list days available and time's available. Okay. But then I think maybe at the top where it says a blank say interviews I just said that's Yeah, I would just say sorry I didn't hear you. I would say interviews are conducted during the day. We need to be well again. So, and we're crossing less staff or not. Well, yes. Yes. Well, we would staff. Maybe there's people that want that might not be chosen that show interest. Okay. Well, then this eliminates it takes away from a community member or a parent. Yeah. And the point is you want a parents or a community. Well, I guess I guess like what I'm thinking is if there are staff that's

156interested in like even appointments, it's come to my attention that they might be interested and they might not get appointments that they fit in for multiple times. So, they want to give other staff members an opportunity if they're interested and they've chosen chosen Well, if they're interested, they can express their opinion this would be a collective bargaining person. I know people have approached me outside of that to say that they do put in chosen really just right like it's not a safe step. So if you're a community like maybe you're gold and you just check all you might be all three boom boom boom like I so but you have to be saying parent of a current district student I mean is that what we're yeah that's the word yeah we could add parent of

157student um and then at the top a team made of equal parts community members and district staff. So, we're going to cross up equal parts. Um, and we're gonna Yeah. Like, do we need anything else? We want to say tell us a little bit about yourself. I mean, and you you want to continue. You're just going to have a name. I mean, so right I'm trying to find what we are looking why are you interested in starting on this great but do you want to keep a team made up of equal parts you want that community members and district staff you want to keep that I don't we're taking off equal parts no I know and why are we keeping district because they they're going to be part of I didn't know the staff. I

158thought we were just not even part of Well, you can staff this is not But they're done already. We don't have to interview them for must be a res of the district like staff that's only a resident because yeah, that could be staff res and you're already there because you're a community, right? Staff down here. I'm confused here. I'm sorry. It's a conflict. It says in bold in the middle must be a resident but then it says staff. So staff you're a resident. You're a family member. Staff should be staff will be community members. Okay. Well, you want you do want the community members and the parents to be living in. I say parent community member and it has to be an ambus. So then we can just post. No. Yes, they're a community member.

159Yes. Staff member. Do you want to put down an address also? Yes. [Music] All right. Are we all clear on all these points? Yes. Yes. We're getting a deadline to apply to July 3rd. Is it going to be able to sign? I I'm just throwing out there. I mean, we don't we don't we don't be appointed later on. Well, just a second. We are interviewing the central administrator, not this committee. Can I just have to decide you want to, you know, have a smaller net to get that done? It's not even done as soon as possible. It's a holiday. It's a holiday. It's a holiday week after. So maybe the deadline July 7th and July right after the holiday. So July 7th and July 8th. It should be at least two weeks. Two weeks is

160July 10th. Okay. July 10th. And then if we I mean we could on the 15th if we could just come together if we're all there executive session it would be an action. No if the deadline is July 10th then the board has to make a decision of just selecting individuals and that would be an executive session. They would have to discuss if names were names are reviewed the application. Yes, it is, you know, inquiring as to um their children. Certainly, if a community member, you're going to be talking about children or their employment history, right? So what means there has to be something that you're inquiring in that is uh an employment history or to their children. Those questions are going to come up. I think they probably would if they're the parents are s

161you're going to have to notice that forum as having an executive session. So who are the president? So on the application says list your reasons reason reasons for what interest you in sharing. No from the I was just taking from the I was taking from the citizens budget budget. Let's be consistent. List your reasons and reasons for wanting to serve on sure. Now just one just one quick question. On the citizens advisory committee it says briefly explain what expertise you'll bring to the committee. Do we want that for this? No want to know. No keep it simple. just unless you want to put you know is there anything that you would like the committee to know about you? How about that? Why why they don't want to be uncommitted to it, right? Is the office

162out the application submit application to can there be can there be a board a general board email that says like amigville DOE at at you know am whatever and then that email be established and automatically forwarded to all boards forward automatically goes so somebody doesn't have to type in all seven trustes names and I mean that for anything really it's probably a good idea it's Everybody gets equal. Now you can that's that can definitely be set up with I'm asking does anybody have an issue with that or feel like it? It's not very difficult to easy thing. It's an easy thing. I do have five minutes before I I'm just going to say one thing and um on the last thing just so my my opinion on this is is is noted. I just want

163to know I just bring up the policy again. policy in regards to the hiring process. I really oppose the fact that we've left it generic when it comes to and when it comes to the language um um considering practicing hiring and assigning personnel without regard to religion, creed, race, color, American status, national origin, political affiliation, sex, sexual orientation, disability, and other status protected by federal or state law. I still feel that we should have something in our in our policy that addresses that we do seek to recruit for um diverse candidates with within our within our school district. And I just think that it's something that we are a district that is predominantly black and brown students who who attend our schools. And I feel that we should address something in here that we do

164make an effort to um recruit and promote a diverse. So I'm not going to everyone's has an opinion but I think that we've made a preachable state or not having some language like that in lease Ireland policy does not mean and that's sometimes a big misconception that just because you make the statement of looking to hire diverse candidates that that means you're only going to hire someone who is a certain diversity. So I'm just making a statement and I'll move on. um transportation of non to love um I think the first one is the policy which I don't think that we touched that have to be adopted so it has a current adoption date the regulation that um that was written um and we reviewed this already this second I did speak cases back there

165to put in the lower limits as well. Right? So if you put in eligibility just up to 17 miles which there may be a misconception that they're entitled to transportation for shorter distances where is authorized. So we put a referendum in right we have it. So in terms of mileage eligibility we we will just put in what is the max and then also mine was the middle but I was doing so initial determination of eligibility that section mile right so right now you have the language of the the proposition but you don't have the minimum 100% sure if we need a separate for students but this yeah so I I spoke to the director he's with that information I just I don't think you need to go through another read we'll just put that in

166just put it at the bottom so adding the language will be added and you'll provide it. Yes. Regarding the minimum quality. Now, is there Let me ask you this. Can we adopt this subject to that language because the proposition kicks in July 1st, which is next week. So, subject to Could we take a vote on that, Lisa? I can just I'm just finished writing my notes and you're going to send it over. Thank you. Everyone has is not on that. Yeah. All right. So, any other things on transportation? All right. So if there's no none other things on transportation um what we can do for policy number 2B3 2B3 I'm going to make the motion I have a motion for policy for um 2B3 what the motion is to accept it as final the motion

167yeah that when I when I get to that yes Um so so the question is this from policy number 9240 recruiting and hiring before I bring it for a motion. Does everyone I'm going to go down the line. Do you want to do it as the the um second and final reading based on the changes that we have recommended? So I'll go back to recruiting and recruiting. Just to summarize, we're talking about a total of 13 individuals, seven will be bargaining, one assistant soup, and five community members. Also on that same page for recruiting and hiring on the last p on the last um paragraph, you take out the sentence if not the above that that comes out. And then on the second page, did I miss anything on the second page that's changing the

168second page take out equals Hold on. So the interview section committee shall be formed consisting of um community members to include parents and caregivers and employees. My giving should be the number. The interview selection committee shall be formed consisting of five community members. um bargaining unit representation from each bargaining unit and one assistance to have the committee so not consist of more than to change that more than 13 people. No be 14. How many reps? Seven. Sorry. Sorry. I was thinking it was committing me not consist um not of more than 13 minutes. An application shall be posted on the district website and social media pages. In addition to being emailed for staff and community members to submit the community interest with declared deadline. Um all applications shall be cleared shall be shared with the

169board. The board of education shall appoint the members of the selection committee on an anniversary served July 1st to June 30th. And then all right um and then the next thing would be the application. So everyone's clear the deadline will be July 10th. Um Lisa, did you mention um that on page one we're going to be striking out the first lines? I'm sorry. Last line in the last paragraph. Yes, I know we said that, but just to say it again. I did. I just went over I said for the application July 10th is is the deadline. The language on the application would like to help shape the future schools join the interview selection committee. Um community members and district staff actually just committee members to participate in hiring decisions and interview for administrative positions. Right.

170um list your reasons for wanting to serve on the to serve on the committee. Um for the um information about the person, we have the name, phone number, email, and their address. And they have to check on the parent of a of a of a current student in the district or the community member. Did you did you say top interviews conducted during the day? Uh nope. I don't have that. during business day maybe interview for the physicians and I'll stay up with the language you know what will occur during business hours right we we don't ever host an interview on the weekends do we no all right it's Monday through Friday what about what about nighttime is it because of the Yes. On the business hours and money supply and then we have on the

171bottom still about list of days available and what times available. Now for the transportation for 8413 there's nothing with that. Well, but we're going to readopt it, right? We should read 8413 just so we have a new adoption date to show that we need Right. But we're not we're not but my question is 8413 is 8413 R so are we are we looking I I understand it but are we looking to um also adopt that tonight? Yeah. So we have to amend the agenda to add that as well. Yes. Okay. So 8413 there's no changes on that. 8413 R there'll be language that will be provided to us that will state in regarding that what is the minimum violence language. Yes. So everyone's clear. Yes. So now it's going to go back. Can I can

172I have well? So what I what I was going to say I was going to call for a motion and that I'll do 9242 separately that it would for recruiting and hiring that make this second and final reading based on the changes that have been made this evening or do I don't have to amend anything subject to the chang you're adopting the policy right subject to the changes that that were discussed the policy as amen so Can I have a motion? A motion to accept policy. And I guess I can do them both together to amend the agenda. No, I would do them separately because the other one has Can I have a motion? Excuse me. Can I have a motion for agenda item 2B2, which is policy number 9240, which is to adopt the

173policy as a um second and final reading as amended. Motion. not the policy as the second and final reading as amended. I think I heard you in the commission first. Lesie credits a second. All those in favor? I motion. Oh, no. I'm a no. Sorry about that. Six yes and one no. So, I'm a no. Can I have a motion for agenda item 2B3 please which is policy number 8413 no changes to that policy? I'll just do Carol Hawk first with a second. So discussion with there's no changes in that particular policy. All those in favor for um 2B3 I I motion carries seven and zero. I have a motion to amend the agenda to add to B4 which is policy number 8413 R as the second. No, is this is that the second? This

174is the second and final I think we did see the regulations we saw on as the second and final reading as amended. Um subject to inclusion of language by council. Subject as amended. Subject to inclusion of language by council. Any discussion on this before I call? Yeah, I just want to make sure everybody understands that this with the regulations included in the 84th. Oh, no, no, no. Hiring recruiting. I'm sorry. I was ask No, I'm just a minute. No, I know. I may say it. I apologize. Right. So, this is just kind of um a motion. Thank you. Second. Megan, Miss Gestro. All in favor of amending to add 2B4. I motion carries seven zip. Um have a motion for agenda item 24. Motion second. When the comm was press any discussion on this? No.

175Thank you to all those in favor. I I I motion carries seven there motion for agenda. I just want to add on 9240. So the regulation is encumbered in that in the policy. So 9240R would be eliminated. I think you have to do that separately or the regulations going to evade existence. So, do I have to make a motion? Okay. Can I make a motion to amend the agenda to what would I say about resend um 9240R to amend the incentive to resend number 92? Yeah. policy number 9240R. So motion to the agenda to add agenda item 2B5. So can I go first? Second. So motion to amend it agenda to add agenda item 25 to resend the policy number 9240R. Great. Yeah, R is a regulation, right? So, it's not policy. Oh, but yeah,

176we have it as policy number 9240 regulation. I got you. Thank you. All right. Um, all those in favor? I saw. I'll oppose. Motion carries six months. And I have a motion for agenda item 2B5. Motion second is first Carolina second. All those in favor. I oppose. Motion carries. Six more. All right. Um, we're down to old business. So, good question. Says transportation policy for public school students. Is that I I saw that as put on because this is the one that we just did was public school and I think that to include the mileage. All right. So, I'm sorry. I didn't mean that. All right. So, all right. So, we're going to old business. Okay. So, we all have the orchard if we still have stamina on us to get through the agenda. Um,

177and as long as we talk about acquisitions, we're okay. Right. You can talk about the organizational. Um, so I had a question. I was under wanting to understand the difference between a coordinator and a director position. And I don't that's a question for you, John. I don't believe they have this kind of if you want together. [Music] I'm I'm not sure what you're referencing. Yeah. Um well, there's some directors and there's some coordinators. So, I just wanted to understand the difference. It varies. So, if you're talking about coordinator of transportation, that's a civil service title and position. If you're talking about director of facilities, that's a civil service title and position. It's a Okay. So, it's a coordinator and director and they're both lab they both title. So, Oh, you just they define the title

178is what you're saying. And then Okay. So, the same for coordinator of security. No, in this case, well, Dr. Wayne, if you can elaborate for coordinator of security, um, this is not a civil service position on itself, right? Okay. So we just define the role that title. Correct. Okay. Can I just ask something about coordinator of transportation? Is there different positions like a director of transportation and a and a um co coordinator of transportation? I'm not saying in this district I mean in general in civil service there are various titles that you have to have taken out of test for that title. I don't know if uh director of transportation is the set title but there are various uh positions in transportation but you must be qualified for the title must have certification is that

179what it is for the test take the test pass the test and there are different requirements okay have different um controls of the position what the position can do and what it covers okay so when this is selected we look at all of that to make it that we meet what we're looking for for our needs. Okay. So I asked that question because um at one point in time there was discussion of having a director of HR and I if I remember correctly the concern was a then the director would be in the AAA so well so you you would make that person confidential. Right. So the the individual in the position would be man managerial in this this case. So it would be um something you'd have to apply to to have that person

180as um managerial uh the assistant superintendent position is automatically exempt. So you don't have to apply for it. Okay. Okay. So a director a director position in this case um could be in the AAA and so you if you create that position and you point somebody to that position you'd have to go take the extra step and make that position managerial you have assistant as assistant superintendent that is as per 35G exempt from civil service so it's you don't have to make that extra step okay but it's not insurmountable just which has a different cost. Okay. Okay. So, that was the first question I had is obviously we have a gap that's not shown here. Um, and could we instead have a director of HR? So the thing director would be in trouble director of

181flector of HR before you just designate that position as managerial and the person. Okay. And that titles. So it's the person with whom the title, right? That's exactly how it was handled. That's yes. Okay. that I guess. No, no, that's not okay. What what I don't remember. Um I'm sorry. Finish your question. It's fine. I think for for me we're we're looking at um this organizational chart here and we're looking at providing from my what my understanding is some some guidance to Dr. tablet on how to reorganize her cabinet and the people who are underneath them. And we've been provided with job descriptions for each of these positions. Um, but we don't live it daytoday, but we're we're going to we're going to make suggestions or directions on how this structure should be set up.

182For me that's concerning. One of the things that if if we have abolous assistance suit for HR position and I shared before this was done before but we still had three assistance suit and I I don't remember the name I think it was data technology or something and then the roles and responsibilities of the HR was disseminated out um to I'm not too sure how they did it but it was disseminated out But there was no I don't think there was a director of HR. I think it was just an assistant suit for for um David. One of the key things that's beneficial with having three assistant suits that you can allow them to attend and I may be wrong. I don't think the directors are allowed to attend like um some of the um

183cabinet meetings with the superintendent. I may be wrong. If I'm wrong, please clarify me. But more importantly, um, it allows for if there's something that goes wrong in some of the buildings, you have someone at that particular level who can go to to assist. So, I'm just asking for us to think about our thought process here and what we are looking to do, what what what's looking to be done in terms of restructuring of this. Yes. So, can I can I No, go ahead. I have a go ahead. Yeah. So I guess in that vein and I you know appreciate the discussion you know I was thinking if the director of HR rolled up under assistance super curriculum that maybe we could go back and look at a director of curriculum in ENL which was

184identified as being a priority for the school district and you know taking that assistant super role and breaking it into two director roles um which would maybe alleviate some of the concern that you're raising. saying about well in the past we did it but we had three assistant superintendent but if we were able to identify then a place for a director of curriculum ENL um you had a a title for the physician and I'm not remembering the whole title um I covered okay um that maybe that could be something that was explored and would still be within our what we've budgeted or the administration or central administration. Um I said you saying have a director of HR as as well as the director of curriculum and ENO. We budgeted for both. Well, we had budgeted

185for an assistance book. That wouldn't cover the salary of two directors. Okay. Well, I mean the concept if it covered some portion of it, not a lot. Um, I mean I think I think it'll cover a fair portion of it, but I agree that it won't cover both. It won't cover a fair portion and it will not cover enough. So, we have a budget in place. We now have um four teacher assistants that we have kept on that have not been budgeted for to the tune of over $200,000. We have a settlement to the tune of about $800,000 that we have to pay out half in this budget and half in next year's budget. We are looking at big ticket items that we have not budgeted for and it's requiring some financial shifting in order

186to meet those obligations which we have not figured that out yet. And now we're saying let's do two directors in lie of one assistant superintendent. And two directors is still going to put us um Snider. I'm picking your brain now. Would that be close to $100,000? I know you don't director be over one director's salary would be about 160 something. I don't think it'll be that high. Yeah. should be that high. No, director just does not cost that much. Yes, they do. If you want there's getting paid, but there's a difference between a director and assistant super director of it was 85,000. I mean I I look it up today. So if you're looking at a director of human resources, you're not going to be able to hire a direct fund 160,000. That's on the

187low. That's on the low end. So, don't hold up. The other thing is and then have benefits. I I just want to say this because I do have another commitment that I and I have to leave. So, I don't want anyone to think that I'm leaving, but to take a position from someone who's been assistant superintendent curriculum and overseeing ENL as well and turn it into a director's position is just really not a very nice thing to do. And once again, sending the message outside of Amityville, who would want to come here? I So first of all Carol everything doesn't have to do personal which is business wait a second Carol just for clarification just what just just for one question so I don't think it was they were going to eliminate the assistant supernath

188which was what was actually desired at budget time so it was underneath the assistant superintendent instruction I just the idea clarify that. Yeah. I just think that I think that this is my perspective with with the re the restructuring the restructuring. I think it's a good conversation to have. It's a conversation that I think Dr. Talba needs to have with her cabinet to also look at what what model best would work for them. If it was if it was another it was two director positions to be able to say to us as a board the reason that I want two director positions are Dr. dot da da this is how it could enhance our our district. So that that's just my my perspective on it. And then also when you do this what will who's

189going to oversee what. So if you have the assistance soup for finance and operation overseeing x number of people you have the assistant soup for cir construction overseeing x number of people. I'm not too sure in the direct positions who they're allowed to oversee. So that's something that we would that would have to also be determined as well. So, I think that I think it's a good conversation to have, but I don't think it's something that we're going to settle tonight. And I think if it's something that we we want to look at Dr. Talbert saying, can you provide us with some additional suggestions on how else this can be formatted, then whether it's formatting with two directors, formatting with the data and technology, and really looking at what will be best for our district.

190number one given us some more information about the the course of these two positions, the director of the email, the director of HR because there seem to be difference of opinion about how much that you know what the positions will be paid and and provide us with with evidence. This is the evidence of the cost of of these positions. So that's what I'm just saying. that I feel like we all knew that we weren't going to finalize any you know reconfigure today but it was the beginning of the discussion so that we would go back and forth over however long that it takes to go back and forth um and you know in that vein that you know we are transitioning away from syntax um holding the website but you know I'm not saying yes

191definitely like you said, like you need numbers to go with it, but is moving away from Land Rover something that would make sense and pull it back in house? Um, that all of those network engineers like I pointed out during budget season is, you know, $1.5 million. So, is that something now that maybe we don't fully aren't fully able to support? Um, maybe not even adding something back in, but maybe it's something that we aren't even fully able to support. Um my other questions I guess would be you know does the administrative assistant of the super should that be a con for them? That is a confidential. Oh it just wasn't just so that was just a question. Um and then was a confidential confidential secretary of suggested in the business. It's not either it's

192not identified on here or we didn't have a confidential. There is not a confidential there now. There is a need for a confidential. That office requires one. So we have to go through the civil service process to transition it. Okay. So we would transition one of the existing positions. Well, we have two for HR. Well, I need to draw needs to. So, we just have to hire somebody else. We have someone. We have someone. We just have to go through the process of making the confidential in the show. You just know who the person. Yes. Okay. Okay. All right. Thank you. I'm sure. Um I just want to jump in here because you know um the board does have the overall responsibility for management of the district and we do have the authority to establish

193abolish or consolidate positions for reasons of economy and efficiency. So what we're doing is just looking to see how to make the district run better to streamline things and be more efficient. it, you know, we're here to um help things run better and to oversee and be management for this. So to say that we don't, you know, things should not be personal. I think that that's definitely something that happens here. You know, feel this isn't about feelings. This is about making the district run smoother, be efficient, get everything done correctly. I'm happy to hear that you're doing are you doing that now, Dr. Albert of working through that confidential is that in the process for or pay for the um business office. We are presently doing that prior to the board requesting the job descriptions

194of everyone who works in district office. We had already requested that information because we were looking at each position to see how we can build efficiency among the existing staff. So, we had already requested this information, then the board requested it, and now we're really at a standstill, so to speak, because during the summer months is when we were looking at the layers of where we were. Now, in terms of directors, we were not looking at that because the budget has passed. We will be looking at that for um 26 27 right to restructure. Initially, I brought a director of curriculum in ENL. That was on my initial list. Yes, it's needed. I agree. Mhm. Um, in terms of finances, we are now looking at decisions have been made and settlements that must be paid.

195Uh, man, uh, construction managers that need to be engrafted in. Those are priority areas that we are looking to see how we can finance those. Anything that was not in the budget, we're not looking to implement right now because it's important that this is year three that we would be going into. Year one was a $3.6 million deficit. Year two digging ourselves out of that. Year three stabilizing. Year four is the year for program and initiatives. Year five is a relaunch. So right now it's very important that every decision we make we understand the financial implications of those decisions. Is it wise to make a move with technology at this point? No, it is not. It we have adopted infinite campus. Is this we're finalizing our real first year. The first year was a pilot.

196We're now in the second year with infinite campus. These technology uh technicians are very embedded in that process. We are also merging in vision and aspects of ASAP. They're very involved in that process. We've just started time piece as a mechanism to decrease the number of time sheets in the business office. They're very involved in the um implementation of time piece. Unplugging that knowledge and that history that is there would not be a wise move for us operationally right now. Okay. So I So I guess you're saying like we we probably can't put a director of HR. Like you're saying like we can't do anything right now. Well, maybe we can rearrange responsibilities, but we can't I'm not saying that we can't do anything right now. I'm I'm saying that in a district where we

197already have deficits and gaps and operational issues. Mary Stevens would be the only assistant superintendent. Snyder, interim superintendent for set time and a third assistant superintendent would help us to stabilize the district as we continue the talks as you mentioned about how to properly transition. I don't think any abrupt decisions would be in our best interest at this time. Um, can I just jump in with something? So, this year like the budget came in two with a 2.4 million surplus, right? We had a surplus. So, I know we're saying we have a tight budget, but aren't we told there was a tight budget last year? We had a $2.4 million surplus and we got $2 million from the city. That has not come in yet. And I also explained that the 2.4 million was generated

198as revenue throughout the year because of Miss Bu's work to increase revenue. We didn't start the year realizing that, oh, at the end we're going to have 2.4 million. That money was built. that revenue was generated and that's how we ended the year in the black. It was much effort put into that. But we we also have $2 million coming in that has not come in and I've been cautioned about making decisions about money that has not arrived. No, it has not arrived. It will not arrive until about September. Understood. But it is coming. It's in the state budget. I saw it the line item in the don't have it yet. So it's coming in and we have that. Um as far as an IT director, we need it. I mean, something as simple as

199we can't even get Zoom meetings working because we don't have the IT person on staff. It happens all the time. Community is upset our Zoom doesn't work after time for the meetings. I mean, having an internal position is much better than having the third party. Uh, in my opinion, $1.5 million is a lot of money. Um, and I think it behooves the district to um have somebody internally Well, here I'll just weigh in. So, the the the only thing that and I agree with you Dr. Calbert taken apart too much at at at the same time all at one time gives you this this grain of knowledge which I'm not really interested in going down that alley but as far as this chart is concerned um district clerk and I think that you gave us

200some information on that today correct and the board will be making a decision on our next district clerk so so that's something very very important that's something we can take care of so we can leave that to Um, as far as far as HR, I mean, I think I think we could do I would like to see a director we are budgeted um $185,000 for 2005 20 I'm sorry 2025 2026. So the money has been thought of and it is there. I think what you're proposing is use that money for an assistant superintendent instead. Is that correct? Yes. Okay. To finish out the year. Okay. So, I respect that. Um, I think we I think we could possibly look at a director and especially like you said, we don't you know, we have a lot

201of expenses that are coming in that maybe um not foreseen. So, listen, I would love the data and technology person. We used to have one and it used to run a lot smoother. I would love to have someone here for ENL because Hispanics um are the majority of our of our students. Um but for right now, the only thing I'm asking for district clerk and and HR director, that's what I'm asking for. And then if I could just ask another question, Dr. Talbert and it might be better suited for your um assistant superintendent for finance is that you mentioned this settlement um that the board did with Honeywell and the energy performance contract. Can I hear from either you or our um director of finance, I'm sorry, assistant superintendent of finance. Where are we proposing

202in this budget that it is coming from the line item? You mean the line item? I'm actually very interested to hearing that uh about hearing about that. It's going to require a budget transfer, sir, to cover it. Sure. What do you think? It would come out of uh I think there's a code for legal for claim. So, I'm just trying to find it right now. Yeah. I'm sorry. I I know you weren't prepared for that, folks. It's okay. Sorry, I've been talking with council about it now for a while. Realistically, it could go into the legal code. I'm just thinking that there is a judgment's claim. There it is. 193400, sir, is the code. Okay. What was that code again? I'm sorry. 1930. Excuse me. Okay. And I'm I'm sorry. 400. Thank you. Okay. Okay.

203And that's under insurance Bosey's admin. Uh I'm sorry it was 19 1919 30400 judgments and claims. Can I just ask a question? You just want to know where this time is coming from sort of to help you under determine the next step. Is that I would just like to know where 800 is it? What's the What's the amount of money transfer, sir? Right. The money is not in the code in 24.5, right? Sure. So, we're going to have to put a transfer on the agenda in July to cover the first payment. Right. So, I know it's it's being broken up into two payments and roughly what was that total again? Well, I'm just trying to make sure that what is this because what we're talking about. Sure. Sure. is because if we want to have

204all these other things but but we're carrying this on our back. We all have to be aware of that. Oh, right. I mean I I mean if you want to add on other directors and things like that. No no just throwing some ideas out. I thought we were just going to have a conversation but I don't think that's what we're doing right now. Um okay. Everyone has told me we can't afford everything. That's fine. I got it. I'm sorry. Um, can I just I would just like to ask where where do you propose or where do you see this budget transfer coming from? I've been isolated question. Can we do that? This is like off subject. This is very important but it's important but it's not connected to the All right. Sorry organization I Where

205are we going to find 700 to $800,000? But could you just explain that it's broken into two budget side? I know it's it's it's broke. So we're more particularly determined by audit. They they could very well say needs to be fully the 24 25% of the full whereas the second half of the payment it's a cash flow is which we can divide it out over two payments. So I'm not denying that but the full 750,000 I believe is the number. 778,000 778,000 forgive me. It's going to require budget transfer to cover it. And it has to. Sure. Where is that coming from? We haven't isolated it yet. Okay. Because the budget is tight. I I've heard conversations about a projected surplus for 2425 of two plus million. That has yet to be confirmed. Also, there

206are still a lot of expenditures that come due in July and August for Boseies, TRS pension expenses that are being projected by my assessment that I don't want to get too far ahead of our ski saying we have a $2 million surplus because even if it's true, it's $2 million of legislative grant money. That's a one shot. So, the question is where's it coming from? I'll I'll have to provide the superintendent with a proposed budget transfer within the next one to two weeks, sir. That's fine. And that will be on a July agenda to cover it. And And I'm sorry, when when does Coney Well want the first payment? They got it early. Yeah, they did. They got it today. Thursday. All right. So, um I think I think everyone has provided some some feedback

207on this. You know, my recommendation is that if Dr. town has already started to to work on this then allow her to give us some feedback on her suggestions. We provided some suggestions and we'll continue to look at what is the middle school police. Okay. We wanted to um provide the board with an update. Um the uh resolution that had come forth on June 4th for the cost of the first floor bathroom was $229,550 to um renovate that first floor bathroom at Edmond Miles Middle School and as an al add on to the project. So we've asked uh Mr. Snider to present to the board two options which we sent home to you all the other day and um if you don't have copies I think we have copies for you tonight to finish up

208your old business which will also lead into the enhanced construction services under sorry this is the both options. Two budgets, one with all and one without it. Okay. Okay. Oh, is there So, this references the interior capital project at the middle school. No, I'm happy. I think everyone has a thought. You need one. We'll take that one back. Okay. So, the first way. No, the first page is the budget, you know, I developed that does not include the first floor bathroom alternate. Mhm. If you want to just jump down to the bottom line, it it it shows that we have $174,000 budgetary surplus. Not included in that is $390,000 in allowances that are built into the prime construction contracts. And allowances are like extra money that helps the district navigate problems in the field like

209asbestous unforeseen conditions. So this budget here is well constructed. We have enough room to take care of what are going to be unforeseen conditions. Even the architects acknowledge that we're looking at change orders for the project. If we came in stronger than we thought, didn't have to use all the allowances, and in fact had $174,000 surplus, we could potentially do the first four bathroom, but we're not going to know that until next summer. Yeah, I think it's likely because I'm an optimist with construction, but the architects were pointing out even this morning about what they believe is going on behind the walls and to be ready. But if we get, I'll call it lucky, and we can save some of that 390,000 in allowances, which is what the second page is showing you, right? Then

210we should be okay. There's also some credits, and you'll see the blank number there for casework. We the board had correctly eliminated that alternate at an earlier meeting of 750 some thousand. There is labor built into the general construction and plumbing contract and we have yet to isolate that number. We believe it's going to be about 50,000 but it could be closer to 60. That'll help us get that first floor bathroom if that is the will. Can I ask you a question? How do you feel? Is it okay, Lisa? I Yes. How do you feel about Doug having the case more than Doug's the cabinets and the Facebook? I mean, what's the use of having all this new stuff and not having seen the case work, so I don't know the condition of it, but

211I do agree that bathrooms are priority are needed. I I don't know about the case work, but it's just my opinion. Also, it's the board's decision. I mean, I did speak to um um Tom, right? Mr. Tom Smith, I believe, sorry. I'm sorry, Al. and he said that, you know, we really should have that. So, I I was just wondering if we could I right I think that the se what I can tell you is it was 750,000 for the casework then loaded up for all the other labor that was approaching 800,000. We already had a quote you going directly off state contract and stole from two vendors that were 4 to 500,000. So, I think we're just going to have to wait and see where we land budgetwise and if there's other opportunities, other

212funding sources. I don't know what the case work looks like. I'm sure it's not the greatest shape, but and all the bathrooms on the first the second and third floor, the bathrooms need to be done. Again, I haven't been in those bathrooms, but the assessment of them is that they're in voting on No, I know. I'm just asking his opinion. Look at all I can see. Okay. Yeah, I see. Okay. No, I know. I was certainly told to look out for what we're going to find behind the walls when they start breaking down. Yeah. If the vintage of the building is going to house soon. So, I'm sorry. So, the casework labor. So, we didn't award the the $750,000 ultimate. Why is there labor outside of that ultimate? That's why was it built into the

213the prime GC contract just the way the architect put it together? Oh. So in their 1,773 ma'am, yeah, we're thinking, and this is the architecture, there's about 50,000 in labor to install the case work. You think that's like a credit of 50,000? Credit coming back to us. I know it's coming. I just don't know what it is. What's the VCT? 10 classrooms. There are 10 classrooms. That's um vinyl composite tile. Okay. That the tile in the room is in in bad shape. I saw pictures of this from Mr. Galina. This is You mentioned Oh, maybe I'll mention this at the podium that the he did. Okay. Hoping that number was going to be a lot bigger, but contractor saw it differently. It was $10,000. So, we have to It's hard to get it correct. Yeah,

214we would take the tile in those 10 room doesn't look bad. It's just not going to look as new as the tile in the other room. So, the decision of the recommendation, let's all right, forget the credit. We'll put all new tile in all the classrooms. the bathroom. The $229,000 like is can we just do like a faceelift like in the bathroom just like that's what I want to do. Just because I mean this is like gutting it, right? This is you're talking about it full. But what if we just did aesthetics? Yeah. So, I'm saying like what if we just did like the tile and just replace to make it look disagreeing with the I just think No, no, I'm just sorry. I was just I think that there's a need for it to

215be upgraded. If we're going to upgrade all the other bathrooms and things that we should really want to upgrade that bathroom. That's what I asked for the cost. Yeah. Yeah. No, but you're just saying I thought you were saying not to Well, I'm assuming that $229,000 was way more than I was thinking those a women's bathroom and a men's bathroom. So, this is three prime contractors here. But they're doing a lot behind the walls and like so, but could you just aesthetically upgrade it? Is what Mr. wants to cost out to see what that looks like and maybe they'll put it in the budget or potentially leverage these funds in another capacity. I don't know the answer. So maybe something we can think about. Just clear for me. What What do you mean by just

216instead? What do you mean by just not not everything just like tiles? Yeah, the same but not like expensively all the plumbing behind the walls like I'm sure they're going to need it. They may, you know, you never know. I don't know. You have to cost It's just a question. I I just I need a clarification. I wouldn't do many places be able to pay for the whole 229. That's why I asked, but you know, right now it doesn't look like that's the right decision. So, I mean, I I I get a little concerned because I you know, the plumbing, especially in middle school, well, a lot of our buildings is aging. It is old. And you know what? It's almost it's it's it's a question, you know, when you start a project, where's the

217stuff? You know, I mean, if you do the nice tiles and all this stuff and then you have a pipe or something rush, you know, rupture behind there, you're going to you're going to have to dig up that wall anyway. Yeah. I mean, listen, I was just looking at a bathroom project and we didn't do the first floor bathroom. That's what I was looking at. Like that, you know, right outside the cafeteria. I'm like, "Oh, well, that's the bathroom everybody uses." I think it's very bad, too. That's the Ben's bathroom. And I thought it was not embedded in it. I didn't think it was its own ad alternate. I thought it was embedded in an ad alternate with other work. Um, but regardless, but the good thing is that we have a cost in here

218for construction management. Yes. So, so you want to go right into that? We may. I think so. We we I believe the Lord's aware have been discussing with HQM supplemental service from them that was in their contract to provide construction management in the field. I believe you have a a proposal. Everybody have one of these more. I have no Johnson. Here are some of them. John was there after this one. Oh yeah, that's right. This is John's one. Okay. So, our our architect came up with the idea of 670 hours spread out over two summers, which is 18 weeks to be on site. I think it averages it up about 37 to 38 hours a week where they would be 37 to 38 hours. 37 to 38 hours a week. The assumption is there's 9

219weeks in a summer. So, it's 18 weeks in total divided by 670 hours gives you 37 to 38 hours a week of direct construction supervision by the architect. And uh the price of it is 125,000. We're not saying we're going to use every single hour because there's some work that might we might not need it. So, we're going to watch it closely, but it really given that they're going to start next week. It's kind of the only option we have. You know what I'm saying? Because it's TNM, it's like, but you're not saying we're going to use every hour. So, you're tracking I'm sure we could. I but it's not like but you so if we only use 500 hours you're try we're paying them by the hours you saying yeah so do do we

220determine the amount of hours that we want in here the recommendation was 670 I view it as a not to exceed that's the way I would implement it and not to exceed because I don't think we're going to need 37 to 38 hours a week for two weeks as the construction winds down and right certain contracts, the plumbing and the HVAC lead, right? The supervision requirements become less, right? Okay. So, I think it's really I wouldn't want to go over 670. I know Al doesn't feel that way either. And the architects think that that's the worst case. Once they close up those walls, the job needs it all. Okay. And then it's all part of the $4 million. Yeah. Well, it's baked into both of these numbers, right? Their engineering and their C. No bank.

221Okay, excellent. That's within a given budget. Yeah, that's great. So, are there any any additional questions on this? So, so I would have to amend the agenda and add anything to item 3C1, which is this resolution. Can I have a motion to amend the agenda to add agenda item one resolution the resolution where whereas H architects plus engineers was appointed in connection with the Edmond W. Miles Middle School Capital Project subject to an agreement approved by council here and after referred to as an agreement on November 16, 2022. And whereas the agreement provides for construction management services as an additional service and whereas construction on the Edund Miles Middle School interior renovation project is scheduled to start on July 1st, 2025. And now therefore be resolved. The board of education hereby approves additional construction management

222services to be divided by H2M under the scope of under the scope of agreement as follows. Project manager number hours 70 total cost 20,650 construction inspector number hour 600 for a total of $105,000. Motion second. Okay. Winnie Kestro, Caroline Fanning, any questions about this? That was I just want to clarification. Um, John. Okay. Uh, the third whereas scheduled to start on July 1. That's okay. Just checking. I understand. Um, Snider, I think the 30th is walk through, so we're fine with that. Okay. All right. Just wanted to confirm. Thank you. All right. Um, all those in favor of amending to add the resolution. I I motion carries 6. And I have a motion for agenda item 3C. Motion. That's all those in favor? Motion carries. So any any discussion on the new business? Where is

223it? Did we already know two, right? Yes. Okay. [Music] Oh, number two. We just did that. And we just said for the other policy, we just need the updated policy regular reading. So the transportation policy goes for public school students. We're just saying we need to go to bring it forward with the updated mileage, right? Yes. I'm going to do that policy and also with mileage. Okay. Okay. Um I have a couple things. Are you done? Can I have one quick question? Sure. Um did did we set up a date for interviews for our um uh district clerk? No, I was going to do that. That's on that's on your plan. Yeah, but if we could since Yeah, go ahead. No, no. I just wanted to say, you know, can we can we try to

224step one up? So, I was looking at maybe next week, July 1st and second, but um let me slow down. If we want to do next week, July 1st or second, that's fine. The key is this. We the board needs to make sure that they go through all of these by by tomorrow because that means first thing on Monday calls have to be made. So yeah, that's great. Right. So we if you want to start the process um and just kind of see how many we will be that we can interview I would say let's go ahead and do it and if we need additional day then we can always do it. How many applicants were there? I don't know which so it's broken into the first ones are those who applied on Ols one

225internal candidate and the rest are indeed candidates. Thank you, Dr. Okay, that's good. That's good news. So, we're asking that we that by the end of the day tomorrow with I would I would definitely say by Monday morning the latest because that would cause and we're not limiting the amount of uh applicants that we choose. Well, well, let me let me ask this. Right. I mean, listen, how are are we going to establish, hey, listen, four board members think that this person's good to interview, we're going to interview them, or what do we do if like one board member says, I would like to interview this person, but no one else does. So we going to set some kind of parameter who gets interviewed and who doesn't based on after after we gave our like

226top five or six and then we looked for okay which names kept repeating and then okay we brought in two or three. Um if I could add on that though we did do that we didn't we didn't have a ton of interviews. I would probably suggest expanding it more than what we had. Um so that there's you mean there were not many qualified but no I know but there were some that maybe not everybody had and one had that probably could have done. Well that that's what's going to happen. You know if we have 30 applicants you very you know you don't get 30 qualified people. It just doesn't happen. So, how how about we look for like July 2nd as a date because that, you know, it gives much to do. Yes, I think

227that would be and then we um because we're hoping that we can appoint this person and they can be active at the rework meeting. That's like So, you hear me? I know because it's not I'm not like their first day is July 7th. Um I'm not too sure. Let's kind of So, this is my thing. If someone has had no experience as as a district clerk or whatever, for them to be up and running and to be effective at a reop meeting, they can be there, but I'm not too sure how effectively they're going to be out of these 30. I don't think some have some clerical experience. True. So, and if somebody has to shout out in charge of the both I have a couple of things, you don't want to know. So July

228July 2nd will be the meeting date everyone. Okay. For for the entities. Um I had asked a question. These plaques have they gone back up yet? Um plaques I don't know about the resolution stated the plaque from the high school. Um they have been prepping the wall. I had sent home a diagram to the board. Yes. Back when to let you know the original location was not doable. So, uh, it's they're prepping the wall for that location and it will be up by the deadline of June 30th. I thought there were two. Are there not two? I don't recall a second one. I refreshed myself with the resolution and there was no mention of a second one. That That That's correct. Um, Dr. Tower, there were two. I I didn't know that the other one

229that's being mentioned was removed. I never saw it and I never saw it removed. So, I don't know. I don't know if it's there or if it was removed. And you stated it was for Northwest. My understanding is there's two blocks. One for the high school, one in Northwest. You want both of them. Oh, no. We I I say only says the high school. It only says the high school because I never thought that the other one was removed. So, do we need to do a resolution? You don't need to do a resolution. That's your perview. You only need to request it. Okay. And it can be followed up if we have the black. Okay. It's big and heavy. It's been spotted. Can I ask why the original location is no longer suitable? Well, figure

230out a place. The the original anchors that were put into the wall were covered and come they can't find them without I guess punching through and trying to locate them. These plaques are very big and very heavy. So, when they originally drilled the holes to put the anchors in, they were covered, I guess, with another tile is what was explained to me. And rather than break up the wall and try and find those anchors, not even knowing what condition they are, facility, Mr. Galia said, let's move it to here where he has an easier ability to and I I think Dr. Talin has the location. Want to look at anything? Sure. Um I mean, I don't know why the old anchors would be covered for us, but not sure. All right. in Northwest PL. Um,

231yeah, I guess yeah, I guess you have to look at that too if they were very moved or whatever. Um, I I can't recall this, so it's just a question. Did we end up appointing officer into I don't know if we ever called remember? No. Oh, I don't think we ever called a motion. Should I call motion? Maybe was John were you following up on that to to to because we needed a deputy record or access officer to receive papers or whatever because we didn't have somebody I don't think we passed the motion of the districts that was part of I believe yes she's here um okay well right so but we should take care of that on the reorg yes okay so it's okay that we won't just does it is not always. So

232the the keys is starting July 1st there won't be anyone. So is the assumption. So we should we do it now so we have coverage until the reorgan because we won't have anybody in place to receive papers or foils or anything. Can can we pass something tonight? There should be a resolution passing designate someone as a officer. Can we do the assistance super fun as an operation? Sure. So, should I make a Oh, should I make a motion to amend the agenda right now to um see no it would be um under personnel personel. Okay. So, amen the agenda to add. Hold on a second. Let me just let me get my paper all together. Amen. the agenda [Music] to appoint to add appointment the appointment and then you can tell me was a record

233access yes records access Um finance operations are these foils? Yes. Yeah. Assistant. Okay. Okay. So the general ed 3B1 the appointment of record access officer Mr. Luch Snider assistant superintendent for finance and operation. motion. That's just a transfer. So all just to amend the agenda. I I I can have a motion for agenda item 3B1. Motion second. Um I have discussion. Go ahead. Discussion. Just discussion. So during this time period when we don't have anybody for eight days, what is going to happen to anybody that sends an email to record email? Is it going to be forwarded? How is this going to work? Can I just ask a question just claring before you go further? Is this effective 71? Yes, I effective 71. So do I have to modify the agenda? I said modify the

234motion to make it effective. 71. Okay. [Music] Do you need a motion or we have a discussion? So, oh the discussion was so now there's a time frame where people may be sending requests to the clerk where where is that going to go? It can't go into the abyss. What is somebody going to be monitoring this? Is Mr. Snider going to monitor this for foils? How is this going to work? You mean at present as in at July 1. So July to to July 8th. Yeah. was July one. We'll have to officially Yeah. But you know what I'm saying, Dr. We have to be able to monitor it. Yes. No, they go district. Can you do email forward? Yeah, we're just comfortable with those emails being forwarded to me. They might be things on the

235question. Maybe just the foil email. So who who should unless um right because there's other things you might not um unless you know we can assign technology to extract the falls and forward them or if the emails for the clerk will go to the email that you were talking about email and then the board and then the board could forward it maybe that oh then we would get then we would get it one of you can forward it. But do we need to get the foils if we have record access? So they should go to or should go to the record access. But but what I'm saying is right now it goes to the clerk. So how are we going to get into the clerk? You know, right the board doesn't see why don't we

236ask technology just to Yeah. Why did you say that's not right? Um okay moving on. Um, wait. We have to vote on vote on what? That was a discussion that was No, no, no, no. We we didn't vote on that last. So, all those in favor for the motion to amend the agenda today. No, we amended it and then we were approving it, right? Just the motion. So, we already have a motion on Yeah. So, already So, we're voting for that motion for agenda. I six items. Now I will answer another discussion. Okay. Done with that discussion. Um the Zoom link from June 18th um we saw a statement go out that there was an an error but Zoom didn't report any outages that day. So I'd like to know the update on that. Yeah.

237So our tech uh department has been in touch with Zoom. Uh they put in a um a help ticket through Zoom support. Um our live stream in district was continuous on our end. Um we've tested our equipment to make sure that there were no glitches on our end. They were doing that again on yesterday. Um the proper procedures were followed by tech. It appears at this point, and I had a meeting today in hopes to have clarity, and it will likely have it tomorrow, that there appeared to be a Zoom cloud reporting issue. Now, Zoom reported issues out on June 16th, but not the 18th. So um as best it has been summized is that there was a Zoom cloud reporting issue. We've requested the analytics for the Zoom but we've not received those to

238date. Um that's the update we Okay, thank you. Um the reason I was concerned is there was a lot of business. It was um I think they said was six hours and change was how long the meeting was. There was a lot of information, a lot of deliberations, a lot of discussions. So, I just want to make sure we have on records because hopefully this video gets up with that incident and for anybody listening. So, I just want to highlight a couple of things that happened at that meeting. The board did pass a resolution to um have a blanket approval up until August 1st for a late bus request for private schools that um are within the 15 and 17 miles. because the statute was appro the statute on limitation was up to 15 miles.

239The transportation proposition passed extending into 17 miles and you know if there's litigation it would be expensive. So the board decided to um allow um late bus um requests to be approved up until August 1 blanket um on a blanket uh basis. Um the other thing that was brought up that I had brought up is um there were throughout the year um there were continuous people coming up to the podium demanding that Northeast stay open and how does how is the board closing Northeast? This went on a lot. Um a lot of them were not residents but it just there was a lot of social media that the board is you know how could the board do this? And just to be clear, this was not on the board's radar to close the school. It

240was not recommended to us. We weren't proposed with a budget to close Northeast. So, I'm not sure where the rumor started, but the board of education was not closing Northeast for this school year. So, I want to set the record straight. Um, lastly, um, I thought June 18th was going to be my last meeting, but here I am. Um, I did read a statement. I think it's important that the statement go into the record. Um, so I'm going to read it again so that it is on a recording. Um, and so that there's a record of this. So this was at the June 18th meeting. So some of these things apply to June 18th. This is my last regular board meeting as my term comes to an end on June 30th. I want to thank

241the community for entrusting me to be your representatives and voice. In a year, we've changed the culture, bringing transparency and accountability. They've moved the needle. This year did not come without challenges. Having advocated on the outside for four years, I never anticipated how toxic and hostile it would be on the inside. Anonymous emails seem to be a part of the culture. These emails became increasingly more aggressive and vulnerable to change the culture on the inside once we received threatening emails against myself, Caroline, and Megan warning us to fall in line with the rest of the board members and being told, "This is your final warning." Those emails now sent the Suffach County uh district attorney who has subpoenas to determine the sender. Ironically, soon after the DA took over, the board received an anonymous email

242apologizing, stating they didn't mean to come across as threatening. Strange, right? How did the sender know we'd received the emails threatening? Trustees are elected officials and have a responsibility to vote on all ballots. Caroline, Megan, and I had dissented vote only to have an employee file a frivolous formal complaint against only Megan and myself despite three of us voting that. The allegation was gay flips and pro and provably false based on known public documented facts. Yet this for the fortune ahead with an investigation into my Megan's vote. An independent investigator determined the allegations were unfounded and it was dismissed, but not before costing the taxpayers $40,000. As evidenced this evening, there is there is a culture that people do not live in the Amityville School District, frequently attend and disrupt our board meetings, making demands

243upon the board and recommending us. You'll hear them speak shortly, validating my point. The overall culture changes on the board with an engaged community and when trustees confront and expose the issues. I'm proud and I'm grateful to have served students and taxes in this community. It has truly been an honor. My advocacy of the children and taxpayers of this community will continue from the other side of the day when my term expires. I wish the district with your success and I hope the filters will always remain on what is best for our students. Thank you for this opportunity. Any other comments? I have a motion to journ at 91. Oh, sorry. I'm sorry. Give me input of non-aggenda item. Sorry. Can we input items? Oh, hi. Teacher association president uh relative to the students and

244personnel um personal elect. Uh I I still don't understand how it is that we got here. I understand the part about the second reading which should be done in public. That's fine. No issue with that. But many of the questions that have been brought up are questions that you could have gotten from central administration. Uh whether or not there were locker issues, there was a survey. The board voted to not have a survey, not only a survey not go out to staff, but a survey not go out to the community. Now we're having input after the fact when there is a deadline about a survey and getting and getting feedback when we could have gotten that feedback probably back in May. Um, I don't understand why that is. Um, there have been comments about how

245it is that this is about policy and there's nothing personal, but it definitely seems as though there are personal things that are happening here. So, that's first and foremost. I don't know how it is that we're going to get some of this stuff done considering the fact that the last day of school is tomorrow. Um, so we could probably send out emails to our our staff members, but most of our staff members don't check school district emails. Um there's a reason why it is that the design go through the uh go through the collective bargaining presidents is because if there is a PPS position, I'm not going to sit on that. I have never s sat on a PPS interview. I I defer to my special education department. When there was a principal opening in

246the high school, I defer to high school staff. So, I can't imagine that any and I I guess I should not and I cannot speak for the other collective bargaining units. Um, but I have seen different individuals show up for their uh respective units. Um, just like board members, those individuals are elected by a majority of their members. So, I don't know how it is that it'll be any different that some of you say that you are representing that community. You're res representing the majority of the people who voted for you. And it's the same thing for the collective bargaining units across the board. So that's that's number one. Um the other piece uh as it relates to the as it relates to the recruiting and hiring um my question is whether or not what

247is actually wrong with your current policy. Does your current policy preclude or prohibit uh community members from joining? Because I've been on committees where there have been community members. Um I think that that is an excellent idea because there should be community input. So parents, parents, community members, whatever the case may be, should uh have some insight and see what's happening in terms of who it is that we're hiring. There have been many occurrence uh many occasions when uh community members have asked for more diversity um which I don't know how we are going to still vote to accomplish that with the abolishment or elimination of 9240R but I wanted to ask whether or not instead of replacing your current policy with this one if you could just make an make an addendum meaning that

248all of the changes or edits that you have in this current document why couldn't that be folded into your current policy unless you're trying to say that there's something wrong with your current policy. If there's nothing wrong with your current policy, I don't understand why you just want to make additions to it, right? So that it would encompass whatever it is that the collective board wants to achieve. um the board of the board of education's appointing members to serve on the committee on an annual basis as uh from July 1 to the 30th depending on what position depending on what position it is that is actually being posted. How could how could the collective bargaining units know which members would be best suited to go and represent those committees? So, I think that you should

249kind of like look at that. um as it relates to this um application are staff members filling out applications in terms of what their qualifications are or why they are serving on a committee or is this just for the community that it's pretty self just the community we took out staff okay um that was my that was my team okay thank you that's it can I ask the question no not not not go ahead go ahead I I just wanted some clarification I I didn't I didn't fully understand when we said uh um setting a one-year time period from July 1 until whatever it was, June 30th. No, no. Saying that it's uh Yeah. Can you just clarify that? Yeah. The language says that the the board of education shall appoint the members of the

250selection committee, right, on an annual basis to serve from July 30th, I mean July 1st to June 30th. So, if you appoint them before you know what positions are actually up, then how do I determine which one of my designates go? Because if you're appointing them, you're appointing those people. You're not appointing everybody. Is that just for the community? Okay. Okay. All right. Thank you for the clarification. All right. Very good. Any other community input on the agenda? Um I just piggyback a lot of it. Um question one was was related to the agenda items. I just was questioning if the community should have had the flowchart that you were all referencing because we did not. And in order for us to have made any concerns or comments on agenda items at the beginning of

251the meeting, we would have to have seen that. So I'm wondering why that was not part of the agenda. There are names on it. We can Okay. Could it we could have had one with names redacted? Sorry. Um so it makes it difficult for community. John, is that something because it was just this chart that's also on online. Is that something that those names? So you can let us know. I mean it was it happens. I look forward to organization I and we we couldn't have commented on it prior to you discussing it if we didn't see it. That that's all I say. Um the second thing is um I I would strongly encourage I find it troubling. I'm wondering why there wasn't a discussion about confidentiality agreements added to the um the the the

252uh policy regarding the hiring and community members. I think it's very sound to ask anyone that sits on those committees to keep everything confidential and at that table. Um and I have another question regarding the um choosing of the community members. Is there any reason why applications cannot be numbered and the names redacted and the conversations and discussions and selection take place in front of the community? I asked this because the board chose not to, although I mentioned it prior to your discussion, put any parameters or framework or qualifications or anything and almost as if you are choosing to not have any qualifications. And I feel that that then leaves you all wide open to how did you pick these people? You didn't tell us how you were going to pick them. Then you went

253behind closed doors and picked them. And I'm very concerned. I appreciate not wanting minimum requirements, but I think you either need to have parameters that are public or you need to have your discussions in public unless you are open to scrutiny that you probably don't want. You have enough. So, so thank you. I don't I don't want to go back and forth with with the board and whatnot. So, can we just let the community have the input and then we can Okay. I'm going to say I'm Deborah Lee. I stand I stand before you today as a proud president and alumni of the school district deeply concerned about the lack of diversity among our staff. Our student body predominantly comprised of brown and black students from North Avenue and East Machipa deserves a teaching staff

254that reflects their background and experience. I'm appalled as I sit here tonight that a particular trustee would be offended by language and policy 9240R which aims to promote diversity by actively seeking qualified candidates from under represented groups. This policy is crucial in addressing the current imbalance where minority teachers make up less than 20% of this district. Eliminating 902040 would are would be a step backwards disenfranchising our students and community. Once again, research clearly supports the benefits of students being taught by teachers who share their racial and ethnic backgrounds leading to increased increased learning and meaningful connections. I please urge the board to reconsider and re reinstate policy 902040R. We need policies that prioritize diversity, equity, and inclusion, not undermine them. Our students deserve better. I'm not sure how that became a agenda item today. I

255don't know why is it that someone would feel offended by asking for diversity in our hiring staff. I've worked here for 21 years. I walk into the buildings. Less than four people that are professional staff work in the building. So to have this policy replaced with something that someone just came and created is mindboggling. I don't know how one person is able to determine the needs of our community. That one person does not represent my community, my family, or our needs as minority people. Why is this allowed for one particular person to start something and then everyone agree with it? This is enough. Enough is enough. Why is this happening in our district? The district consists of mostly AfricanAmerican and Hispanic students. So to remove this, all we're trying to do is get qualified minority

256educators in our building, in our school district. So to to delete it is really doesn't make sense. I think it's just appalling and disgusting. Any other committee comments on the agenda the items? Hello Marggo Howard. Um I am the newly elected vice president of grievances for ATA. Just a week ago, my colleague Matt Rice stood before you and stressed the importance of collaboration in order to achieve the shared vision of success that we all seek for this district. While we may disagree, some more passionately than others about which path to take to get there, I do truly believe that ultimately we all have the same destination in mind, which is why we spend hours here every month. Two years ago, we began our school year with the theme of collective efficacy. Morale was extremely low

257and buying from faculty and staff was close to non-existent. Over the past two years, the ATA and the AAA have worked tirelessly to address these challenges, support student achievement, and rebuild trust across our schools. Admittedly, they haven't quite gotten there yet, but significant movement is being made in a positive direction. Together, we've proven that when those closest to the work are part of the decision-making process, we can drive real positive change, especially when we keep our collective vision in mind and do not simply disagree with the state of disagreement. This is why the recent determination to move forward with the devising of policy in response to the New York State cell phone ban without formal teacher or administrative involvement by disregarding the Google form we collectively agreed upon only to now that the school year

258is over move forward with a similar process anyway somewhat concerning. Not only are we directly impacted by this and how the policies are rolled out, we are also the ones responsible for upholding them on a daily basis which is quite a challenge. action taken either without input from those directly affected or disproportionately from those that are not necessarily misinformed but perhaps not entirely aware of or as consequence by the intricacies that the implications of these decisions may have is not just misguided it's detrimental and has the potential to unravel the progress that our bargaining units have made in building a cohesive collaborative educational environment. It also implies, whether intentionally or not, that expertise, experience, and insights as to what is best for students from those who spend a significant amount of time with them are

259not as valued in the very decisions that shape these daily practices. This approach risk creating confusion, and consistency, and potential conflicts within our schools. More importantly, it compromises the integrity of the instructional practices by introducing policies that may be disconnected from practical realities for our classrooms. So I am grateful that garnering additional input was revisited this evening and will be taking place in the near future. It is of utmost importance that we ensure those directly involved are a part of the of these determinations and that their expertise is thoughtfully taken into consideration not just for the sake of upholding existing procedures but for the sake of what is in the best interest of the students that we all serve. We are ready to continue to do that work calmly, professionally and together. Any other? Yeah,

260last sorry. Okay, go ahead. Um, last meeting um I asked about the resolution that was put forth to eliminate second and third year uh mentors. I have not received anything back as it relates to that. Um I did indicate that that is a provision that is outlined in our contract. So, um there is obviously a need for further discussion. Um if not, we just going to have to go through our regular channels. Um to my knowledge, I do not know how it is that a board could eliminate um any provision that is inside of a that is covered under teachers contract uh without any type of negotiations. May the compensate a motion to during the meeting first second. Although I don't care.