Amityville BOE Mtg 5/14/25

001Good evening, ladies and gentlemen. Welcome to the Edville Union Preschool District Board of Education meeting. Today's date is May 14th, 2024, and today is the um combined meeting. I'm calling the meeting to order now at 5:35 pm. Um, present at the meeting is Lisa Johnson, board presidents. First vice president Carol Seahhoff, second vice president Megan. Our trustees that are here currently are Chris Nerin, Caroline Bannon, Whitney Canestro, and it's anticipated that Lesie Crest will be arriving shortly. Also in attendance is our superintendent Dr. Talbert, our assistant superintendent for human res human human resources, um, Dr. Bridget Wait, and it's anticipated that our assistant superintendent for finance and operation, Miss Olivia Blessing, will be arriving shortly, as well as our assistant superintendent for instruction, Miss Mary Seven. Also present is our council, Lisa Hutchinson. The time

002is now 5:36 p.m. Can I have a motion to enter into executive session for advice from the council regarding particular person's appointment as well as discussion leading to the appointment of particular person. Okay, that was Chris Ner as first, Carol second, and all those in favor. I I motion carries 6. We will resume open at roughly 7:30 p.m. this evening. Thank you for joining us for the open session for coming out to the Amityville Union Bree School District Board of Education meeting May 17th. We are resuming open now at 7:40 p.m. Please note the emergency exit closest to where you are seated seating, excuse me, no smoking on school grounds. Please silence your cell phones and please join the board of um the board of education the pledge of allegiance. At this point in time,

003I'd like to make a motion to amend the agenda to move agenda items 3B1 to 3B17 to after 1 C1. Motion. Winnie Kes first. Second. Carol second. All those in favor I. Motion carries 70 Good evening to our board of education, our colleagues and community and to all of our honores on this evening. Hello. Tonight, one of our presentations is to continue to foster a positive culture and climate throughout the district and to acknowledge those staff and student scholars who have just gone beyond the call of duty to make Amityville a special place to work and learn and to build wonderful working relationships. At this time, uh, Miss Mary Stevens, our assistant superintendent for curriculum and instruction, will call out the names. When your name is called, we ask that you would come down to

004the front, receive your certificate of honor, and remain for a group photo. Thank you. I too am excited to celebrate the accomplishments of our students and our staff. And we are happy that some of the honores who weren't able to attend previous meetings are here this evening to receive certificates. We're going to start with our students. Our first is Parker Cole. Next, we are pleased to welcome Chase Meyers. Caleb Minani, George Lopez, Aken Kumi Aandi Merl Deene Francois Uh, Tiffany Asbel Lette A. Costa and our amazing staff members, beginning with Kim Hardwood. Harry Nasso, Margaret Brooks, Melissa McCormack, Denise Doria, and Amy Fulford. We invite the board to come and join our honores for a group photo and let's celebrate them as they gather and smile. Hell. Um, board of education, I'm going to go

005down to agenda item items 3B1 to 3B7 at this point in time. Can I have a motion to approve agenda items 3B1 to 3B7? Motion. Second. Chris Narin is first. Wendy Kestro is second. All those in favor? I. Motion carries 70. Congratulations. I'm just going to pass this over to Dr. Talbert. Tonight we are delighted to celebrate a significant milestone in the careers of several remarkable members of our school community. Achieving tenure is a momentous occasion and we are proud to honor our dedicated educators and leaders. First and foremost, we pay tribute to our teachers for their exceptional educational leadership in and out of the classroom. We extend our deepest gratitude and congratulations to you on behalf of the board of education. You are the architects of our young minds. You foster a love of

006learning that transcends time. At this time, we invite your ATA president, Mr. Nikia Wolf, to come out to come up and give acknowledgement of his ATA members. Good evening everyone. Nikia Wolf, ATA president. First and foremost, uh a thank you to the school board, to central administration, um for the approval of tenure for our members. Um tonight, we're here to uh celebrate a significant and well-earned milestone, which is the awarding of tenure. This moment reflects not only years of service, but years of excellence, dedication, and meaningful impact on students, colleagues, and the life of our schools. tenure is a recognition of your professionalism, your passion for teaching and your commitment to growth. Not just your own, but that of everyone around you and marks your place as a trusted educator, a leader, and a contributor

007to a culture of learning and care. Reaching this point is no small feat and it doesn't happen alone. We want to take a moment to thank the building principles whose mentorship, encouragement, and support have guided you along the way. Their leadership has helped shape your path and foster your continued development. You guys also make the initial recommendations. So, thank you. We also extend our heartfelt thanks to your families, the people who have supported you through long days, late nights, and the unique demands of this profession. Your encouragement made this milestone possible. So, thank you. Tenure is not simply a title. It is a vote of confidence. It acknowledge your it acknowledges your impact in the classroom and beyond. And it positions you to take on new roles as a mentor, a collaborator, and a continued

008force for positive change. So on behalf of your union and colleagues, students, your principles, your families, and the entire school community, congratulations. This is a proud moment, and it is richly deserved. We are grateful for everything you've done, and we look forward to all that lies ahead. Before I close, I also want to uh give another special announcement to our teaching assistants. Um our Yeah, if teachers are the ones that are on the front lines, then our backbones are those who assist us daily and helping to grow and nurture our students. You are there with us as we teach. You take small groups. You form bonds with these students, with our students just as strong as those that us teachers form. And together we make an amazing team as we look forward and we look

009forward to um taking us to further heights as we educate our kid, our students, um and we try to do our best to be examples for the community. So, thank you for all that you do as well and congratulations to you tonight. Once again, congratulations to each of you. We appreciate your passion, your steadfastness, and how you show up for the kids every day. Thanks for being on team Kid. And once again, congratulations. Tonight's refreshments have been provided by the ATA and LAP. Thank you very much for recognizing um our teaching assistants as well as our teachers. At this time we are going to recess so that we can properly recognize celebrate and have a moment of fellowship with our honores on this evening. Prior to the recess, we acknowledge Miss Carrie Alberta. Would you

010stand? Miss Jynia Bermut Bermudez Merrily Brod Allison Dearro Lindsay Gordon Maria IA Rayz, Jennifer Rivera, Stephanie Sage, Tamia Christopher, Tia Christopher, Kathleen Crowley, Melissa Goodwin, Jacqueline Hyde, Shayla Lewis, Terzia Mar, Patricia Monty Ford, and last but certainly not least, Mr. Kenneth Williams. At this point in time, the board of education is going to recess so we can have at least a 10 to 15 minute um reception with the tenure individuals and at the end we'll do pictures as well. Would all the tenure honores come forward at this time so we can have a group photo here up front at 8:15. At this point in time, I'm going to give it back to Dr. Talbert. Thank you. Good evening once again. As we are aware, back in 2023, um the district retained the services of H2M

011architects and engineers to prepare plans and specifications for interior renovations at the Edund W. Miles Middle School. Here tonight to provide the board with an update is the vice president and studio director of H2M, Mr. Jason S. Smith. Thank you. Good evening. Board of Education, District Administration. Dr. Talbet, thank you very much. Again, my name is Jason Smith, VP at H2M Architects and Engineers. I've been with H2M for approximately 23 years and have approximately 30 years of overall experience as an architect. Um, tonight just want to give you an update on where we stand with uh the Edmond Miles interior renovation project. Um, as Dr. Talba stated back in 23, the voters approved for us to move forward. Uh we then submitted plans up to the state education department and we achieved a building permit

012in October of 24. And as you all I believe realize that the project is aidable by the state. Uh I believe the the aid ratio for the district is somewhere in between 55 and 60%. Um but uh that that's that's something that uh is advertised over 15 to 17 years on a renovation project. Uh the scope of work basically includes renovation of the existing classrooms on first, second and third floors and it's mostly on the southernmost region of the the building itself. Um and if you recall miles uh the original date of the building is approximately 1962. So, it is over 60 years worth of wear and tear on that building. Um, and if you look that, and I we'll get into a couple quick photos to show you some of the interior uh uh

013finishes that we're going to renovate. Um, so the project does include new flooring, new ceilings, new casework, new lighting, and replacement of the unit ventilators, which is a big component of the project. Uh, if you do recall back in 22, I want to say it was around Christmas or so, there was a a hot water leak that uh caused significant damage to the west side of the building. Um, and so the district was able to secure uh an insurance claim and and cover a significant portion of that work, but the east side was kind of still left alone because they only were uh allowed the that western section of the building to get completed. So although there are components of the project that were done, there's a lot of work still that Miles requires. Um,

014so I in addition to the scope of work for the classrooms, there's also boys and girls gang toilets um for with new ADA accessible fixtures, um, plumbing modifications, new flooring, new walls, new ceiling finishes, and new bathroom accessories and lighting of course. Um, casework. Uh, we've recommended for the casework to also be included with the project. It is a significant component and is continuous with the work that's happening in the rooms. So, uh, here's here's some existing photos of the spaces themselves. As you can see, uh, the majority of these rooms are from, uh, 1962. So, uh, you can imagine the wear and tear they've received over the years. Uh, again, first, second, third floors. Uh, here's some classroom photos. Here's some photos of the existing casework. As you can see, the lamination. Um, there's

015significant damage. uh to those uh to the casework and the finishes themselves uh outside of just standard wear and tear. Um another component of the project is an asbestous abatement. Um there are VAT flooring tiles that are included in the scope of work. uh which is pretty substantial because uh once you attack or or abate those floor tiles um you'll see that uh it it takes time to uh just be able to manage that work and get the rooms back together over the summer. So here's here's a a portion of the floor plan. Um this is more of the northern section of the building as you can see the round cafeteria there. Um so that uh the the the red reddish section are items that are um um not recommended for award in this project.

016Although we did outline them in the scope, we when we walked the building, we we saw a lot of different items that needed uh to be renovated, but uh we couldn't fit them all in the budget. So, there are certain alternates that are not included and not recommended to be included. So, um here is the first floor of that southern section. Um, and as you could see though, so the green highlight is work uh with the alternates and it's a little tough to see, but the there is a gray item which is the base bit and that is mostly all of the classrooms uh on this side of the building. So here's the second floor. Uh the second floor, don't forget that that that reddish uh highlight is actually not included in the scope of

017work, but the other ones are. And here is the third floor as well. Um, so as you are aware, we did take bids in from contractors. We had bids uh they were due in April. So uh we have actually submitted our recommendation to the board. We're very hopeful that the board will move forward with this work. Um so as you can see contract G, the base bid is 1.773. Um, and then there's an alternate that we uh also recommend to be awarded um in the in the amount of $726,000 for a total of 2.4 million. Uh, the HVAC work, the unit ventilators in the spaces definitely need upgrading and that's another component which is the contractor H that's 740,000. uh the electrical work 541,000 and then plumbing work for 336,000. So it's it's a grand

018total of 4 million and 4,61,420. Um it is uh our recommendations have been submitted. We're hopeful that the board uh will authorize this work. One of the key components you'll see uh schedulewise we are attempting to accomplish a major portion of this work over the summer obviously when school's not in session. So um the abatement itself is always recommended to do when school's not in session and no students no faculty are in the building. Um, so our goal is to accomplish that in most of the classrooms so that you don't have to come back um and and take care of that at a later date. Um, so again, the there's also the restrooms that are included. So if you look at those, we're also going to try to accomplish them over the summer, but because

019it's so much work, we do believe that it's going to span into the following summer. So that will happen and in the summer of 26 any of the remaining work that we will not be able to accomplish over the first summer will be accomplished over the second summer. Uh and that pretty much wraps up the um just overall overview of the project and just wondering if there's any questions. Thank you so much for um the presentation. So I think I just saw Leslie Cretz did you have so go down couple quick questions. Just bring your mic a little bit closer. Okay. The the restrooms, is the layout going to stay the same, the same amount of toilets as it is now? And yes, for the most part, the layouts remain the same. We do have

020to change slightly for some of them that were not ADA accessible, but we did our best to maintain the plumbing fixture counts. Okay. How many classrooms in total? I know I should go on there and count, but I thought maybe you might know. Um, I actually I'm not sure if I know totally, but I I I believe it was close to Hang on a second. I had some notes. Um, it's close to 50 classrooms or so, give or take. Okay. One, don't quote me on the number. I can get you the exact number, but Okay. Thank you. Count it. What is the difference in the on the legend? It has the um in the gray area base bid scope of work and the green base bid with alternate G8 work taken. What's the difference? So

021the the G8 is the case work that we're recommending that uh the district include in the project. So you'll see those are that's kind of the difference. And you know if you look in uh for the scope of work that's happening in the classrooms. We are removing the unit ventilator. We're also abating the floor tile. That floor tile is cons, you know, it's right adjacent if not many times goes underneath the casework. So to even to access the assess the the the actual abatement, we'll need to remove that case work. So and the condition that it's in, it could potentially even fall apart. So we recommend moving forward with that component as well. Thank you. Sure. Thank you very much. No problem. Great. Chris, hi. Uh I don't know if this question will be for

022you or for Miss Pawsi, but sure looking at the the bid results uh from the different contractors and I'm wondering why there's in almost every category there's significant differences in some of the companies uh like just looking at the first first row bonds and insuranceances. You have one company is as low as $30,000 but then another one is as high as $290,000. Yeah, sure. Is that common or different budget lines? It's actually very common. Uh and in today's world, the the contractors, they don't always give specific pricing for those items. We put that in the bid to try and get an idea of their values. But what happens in the long run is they're not held to that actual individual pricing. They're held to the bottom line. And so in the end, if we are

023to move forward, we actually review what's called the schedule of values. And those schedule values are kind of hardcore. And those are the ones that we we make sure that um they are at their number. Okay. So that kind of goes to my next question. Sure. So they're not if they misappropriate the one category. It's not it's as long as they have the full number. That is correct. And they're held to that number. So if they miscalculate that that that's it. They are held to that. Anything that they would ultimately charge us would be really on them and it's their responsibility. That's absolutely correct. And just so just as a a guide too, we also sat down with the contractors. So after they put their bids in, we um sat down with each low bidder

024and the next potential bidder and made sure that they're aware of the scope. They included everything that's outlined in the drawings and specifications. So we sat down with them. They acknowledged and agreed that they were comfortable with the scope and the overall budgets that they have included in their bids. Would that include any area like they're opening up a wall or whatever the work is and they realize that there's damage that needs to be repaired. Would that also be covered or would that to the cost? Uh so what we've done and is standard uh practice is we've included allowances in each contract for that. So I think we have somewhere in in the range of approximately 5% or so that's outlined as an allowance which is specifically for that. Okay. Thank you. Sure. Wendy. Um

025I just have one quick question. Um I know when this was first presented to the community it was you know one of the bathrooms the bathrooms going going to be redone. Are they being redone all together or you just doing just the um I see like the toilets and the urinals and is everything being red is it being gutted and redone? Yes. Okay, that was correct. Thank you so much. Sure. Megan, can I clarify? Sure. Uh the first floor bathrooms are not going to be done, right? No, the first floor are included. There was the if you look at the um multi-use uh toilets that are adjacent to the cafeteria, correct? Those were an alternate and those are not getting done. That's what I but the other side actually is. Yeah. So, it was actually

026included in the floor plans if if you want to take another look at that. Is it my turn? You're good. Hi, Jason. Hi. Um thank you for being here. I think my questions last week like led to you being here. Sure. No problem. So, when I first saw your letter of recommendation and the spread of the bids, Yes. I It didn't tell us what our cost estimate was and I don't So, it's hard I I'm actually um in the industry. Okay. So, I'm familiar with this and I was concerned that the low bid on the general contractor was so much lower than the high bid, the range, and I didn't know what our cost estimate was. Yes. So you didn't like I was asking to understand what the percentage off was from our cost estimate.

027Okay. Okay. So as an overall I believe and uh Mr. Batsi can correct me if I'm wrong. I believe that the entirety of the project is $4.1 million. Yes. Okay. So that's the overall budget for the project and we're recommending under. Right. Well that's the budget. I mean are you saying is that the budget that we have available? Yes. Okay. Correct. But I was asking what the your construction cost estimate was. That's what I that's why I wanted it in the letter. It actually led up to the budget. So our estim Okay. Our estimate was based on $4.1 million and that was the base bid. Yes. With only 5% contingency. Um, so, so at the time it was a little bit more because at I want to say that was 23. So we did include

028some escalation and things like that. Right. Right. Right. Sure. Okay. So I then I said I I wanted to understand that. So I'm glad. Thank you for clarifying that. Sure. So and then Miss Bowsi, we have one $4.1 million set aside for this project. Yes. So then I said I don't know if I agree with you know the ad alternate and then on on because things come up right and even if you have the 5% allowance things still come up. Um and so I went back to the prop the proposition and it spoke about heating and ventilation, plumbing, electrical and bathroom renovations. So we didn't talk about the casework in the voter proposition. So, like on top of my concern with the value of what we're suggesting be awarded, you know, we were putting in

029an adult alternate that puts us right up at the top of the money that we have available. So, that's So, I guess I'm just conveying my concerns with the recommendation. Sure. Sure. So, um I think uh you could probably do a little research on H2M. We do our best to maintain overall budgets, especially in construction. Uh we've got a fantastic rate of keeping con uh change orders down to a minimum. Um we feel as though we have outlined enough allowance within the project to be able to accommodate the scope of work and any um items that we see if you know we take down a wall and we have some issues there. So we think we think we have it covered. So in other words, not all the allowances will be used. That is our

030goal. Okay. And that's that's what we try to do. We try our best to make sure that you have credit change orders at the end. It doesn't always happen, right? But that's our goal and that's how we proceed. I understand that and I guess Okay. But as a trustee, I I see this and I'm right up against the available money. So, can you speak to a little bit about the the credit that was associated with I guess G8? Sure. So, as we sat down with the contractor, one of our questions is always typically, hey, can you do better? What can you do at? because at that point you can negotiate with the lowest responsible bidder and you can ask them the question of can you do better than what you bid and he did indicate

031that he could offer this credit and so he gave it to us in writing and said we we we will we're okay to offer you guys this credit on the award of this project. Okay. And in the contract it says we have to award the alternate right now. right? Like we h we we don't have the ability to award it like later. You do, but the problem is the scope of work that we're up against would require it to happen very early on in the project. So in essence, you know, we're one of the first items we're going to be doing is the asbesus abatement. So to actually be able to accommodate that, we're going to need to remove the casework. And once the case work is out, it's really difficult to put back, right?

032And then if we don't award that alternate, we don't have new case work scheduled to be manufactured and installed into the spaces. So our goal is to have the spaces ready for the the students to occupy obviously in September, right? School doesn't stop, right? So, we want to make sure that we're able to take out the flooring, take out the case work, order the new case work, have new case work come in. So, that that's the goal and that's why we recommend to have it sooner than than later. Okay. And then we don't have a construction manager. So, what what is your role in the design services during construction? Sure. So um if you look at our contract, it's basically um we come out on site as needed, right? Um we have bi-weekly meetings. So

033we'll have bi-weekly meetings scheduled with the contractors and then as on an as needed basis. So if we need to come out and look at something as the contractors come out, maybe they have a question or maybe there's there's an item that says, "Okay, Mr. Architect, you schedule this for here. look what I found. Um, so we'll come out on site and make sure that we are out there and answering questions and doing whatever needs to be done bi-weekly. We have bi-weekly and where where do we the H2M fee is in the regular operating budget? No, it's just kind of speak thing. It's part of the that was the essence of my question. So it's it's it's going to come from part of the allowance savings from the allowance that is anticipated here. I'm sorry.

034A savings from an allowance. The allowance, but the allowance is there for change orders. Yes. So we're going with a low bid. That's why my question was it does it mean all the allowance will not be used? That's their goal. Uh okay. So I'm sorry. Okay. So, we're saying that we're we're paying our architect from our allowance in our construction contract in the estimate because we are very very close to the you know this is 4.61 61, right? And the overall budget is 4.1. And the architect's fee is, you know, uh, we're 6% 6% 6% of the overall cost. That's included. No, that's not included, right? That's separate. It's separate. Correct. And I'm just going to say it again. You're you're assuming that we're going to not use our allowance to be able to pay

035the $244,000. Hopefully. Okay. So, that's problematic from um my perspective. I don't know if any other trustees want to jump in. Well, I I think Miss Potsy, one of the items is we our f our design fees have actually been paid, right? So, our contract is 70%. So 70% is basically design and then bidding is 5% and then construction administration is I think either 25 or something like that. So it's only the construction administration is 30% of our overall cost and that's what's left to be paid. I'm I'm assuming Misy could probably answer that. Yes. But I think the question here is to trustee Missman's point is because this is a capital project, we are supposed to stay within the 4.1. That's what she's trying to say. Thank you. Um it's supposed to stay within

036the 4.1. So what we are saying it's in in essence we are very close very very very close to the budget. Okay. So what is the possibility that we could go over that budget? It is possible if there are a lot of change orders, right? But are we like since we're so close, are we very very possible or is it, you know, if everything goes right with a little bit of error, then we could be fine. Possible trying to figure out how big of a risk. doesn't prevent the board at one point to appropriate more money because this project is going to be over two years, right? So that it doesn't prevent the board from appropriating more money for this project. But why are we trying to stay within the budget, are we? You can

037you can use a combination of bond money or budget and this is budgeted money. So you can appropriate more if it's approved by by voters in a subsequent year's budget. So are you saying that we what we already have approved is the 4.1 but we might need to approve more money if we are very close to the budget. Yes. But but we should really work not to do that. If the vote is approved 4 point right if the voters approve this we should be staying within what the vote is designated for this. So I guess the concern is do we need to scale back a little bit so that we have a cushion here that includes the remainder of your fee and has contingency for any possible change orders. If we're doing it right up

038against the the the budgeted amount, it doesn't give a lot of cushion. And given our financial state right now, I'm not sure that going out to voters asking more money for a capital project when we cut back on services or other things for kids that's going to fly with our voters. So I would think that I don't know do we do we take another look and scale back in some way? Maybe I maybe I I think they add alter in it is the problem, right? But so you have the 5% contingency. That's 20% on $4 million approximately. Yes. So it's $200,000 contingency. I want to say yes. Okay. So So that's not that much money in in today's industry, right? In today's world. And I I appreciate that you don't want change orders, but when

039you look at a base bid that ranges from $1.7 million to $6 million, our our lowest bid contractor left a lot of money on the table. And that's when I that's why I wanted to know what our what our construction cost estimate was for even the general contract. Sure. I do have a a question. So in regards to the work that's going to be done in terms of the renovations in in the classrooms, I'm just saying hypothetically if anything was to be pulled back then and delayed in doing the work would there be any estimate of what would be that potential saving? Let's say hypothetically we did the first floor and the second floor just hypothetically but we didn't do the third floor. What would be the potential savings with not starting on the on

040the third floor? What has I'm just asking. Sure. Sure. So, we actually did get pricing for each floor, but it's actually not that's not how the bid is organized. So, the bid is is the base bid or the alternates. So, um we may have to revisit and look at potentially rebidding the project if that if that's the case, if we're not able to move forward. And then with the um with the alternate for the for the casework, if I'm hearing it correctly, the concern would be um that if if the board did not approve that amount at this point in time, that when you go to do the work in terms of removing the floors, yes, that it would delay um putting that case work down because you would have to order it, wait for

041it to come in. We would have to approve it first number one. Yes. Then has to be ordered. Yes. Then has to be put in. So the concern would be that hypothetically that may not be completed by the time classes start again. That is correct. Yes. That but that that might be the case but the base bid the contractor can do it without that if they they don't have to replace the case work. They bid the job as a base bid without replacing the case work. Yes. It can be done. The end result will not I don't I understand feel as though I agree right it would be I would love to have a $5 million project but if we only have $4.1 million correct okay so if you don't have the the case work

042then what could be the the complications down the line for the work that was done uh complications down the line would be if the uh asbestous flooring does go underneath that case work that could still be another potential abatement for when that case work needs to be removed and replaced. So you may have to come back for another abatement which is kind of like double the work. Um you know um again it's I I think it would affect the overall project timing and schedule that I think that's the most significant component. Okay. I think Carol's been waiting for the question I had was uh you made mention of asbesus tiles in the classrooms. Yes. Isn't there specus tiles elsewhere in the building? Yes. Uh but if you look um a a big portion of it

043was actually completed when you did have that leak. So many of those floors were damaged and many of them were asbestous tiles. Right. So they were actually replaced in many instances but not all of them. Not all of them were correct. So you you kind of giving the the building um kind of equity on both sides, you know, you because if you go into the miles, you turn left, one room looks pretty good, the other side is 1962, right? Okay. Thank you. Sure. Caroline, this is a question for Miss Batsi. Um just to help jog my memory, I recall from last spring when we talked about this project 4.6 6 mil is a number I remember. Am I not remembering that correctly or is that part of the H2MP? How do we go from 4.6

044to 4.1? I don't recall a 4.6. I recall 4.1. Okay. Yeah. Um I just I just have another question. So I think that I'll speak for myself. Maybe my colleagues would agree or not. I think it's important for us to stay within the budget, you know, the voter approved referendum. Yes. And not go over it. Yes. We're so close to I appreciate you being here too to feel the questions and being in the hot seat. No problem. What are the options here? Because the way it seems is we're really going very close and it seems that there's more possibility of us going over than under. What What are the options? Um I just my personal feeling I think that we would be able to remain within the budget. Uh but obviously that that's based on

045me and my experience working in schools. Can I jump in with the question? It the suggestion earlier about not doing all the floors at once so that you know the um the casing abatement can happen in the individual classrooms to maximize efficiency. What what What are the ripple effects of doing that? You said the whole bid would have to change. What does that entail? Um, so basically it entails um speaking with the contractor and making sure that if we only award the base bid, they have to make sure that they stop that abatement at that said casework if that case work is not coming out. I'm sorry, that wasn't my question. I meant change the scope so that we only do, you know, two floors instead of three so that we can do the entirey

046in the classroom to get all the abatement out of the way classroom floor by floor. So technically we're not supposed to negotiate scope and that I think your attorney will probably tell you that's that's not within our realm. Our realm is basically cost, right? We can we can negotiate with the low bidder on on cost, right? So that's why we were able to have that that credit that he he offered. But scope-wise, it's very difficult, the New York state bid laws to remove scope and then because then the other biders don't have that same opportunity to say, "Okay, you only offered that to that one bidder. So if you only offered to remove let's say five classrooms out, that's something that it should be, you know, afforded to all of the biders. So we could

047whole process would have to start over again. you could potentially have to rebid. But that's my question like what does that what does that look like for us in terms of cost timing to do the whole thing all over again? So cost um our fee on bidding is approximately 5% or so. Not that significant. So we would ask for a rebid fee um if that would be the case. And then the the other potential is that cost will more than likely increase the closer in time for the scope of work to be done. See, right now we're already tight, right? We're in May. So, we're looking to have items moving forward awarded product. You know, the contractors need to secure their bonds, their insuranceances, and procure equipment, right, and materials. the closer and closer you

048get to that actual time frame, costs go up. So these numbers that we see here right now, I would have a feeling they would be increased if we would had to rebid the project. From the time it started till now, how many months when you started initial bidding process, how long did that take? Uh so are you concerned about the rebid? how long that would take or yeah just the timing of it. It's it's about a month close to a month. We could do it a little tighter than a month but then that's already right. We're at the 14th we'd be June 14th. So I get it's tight. I just want to know how long does it take? Yeah approximately approx. You know you have to give time to advertise the project you know publicly

049and then uh time for contractors to come and look at the school and then put their bids in. Thank you. Sure. Are there any other questions for him to tell? I do. Um, Mr. Smith, could you go back to the slide that says existing classroom conditions? Uh, the photographs. The photographs. Sure. Is there particular and the second floor classroom 211, the work that you will do in that classroom? Can you explain that? Sure. So when we say casework, you see the the wood face and the black epoxy top, that is what that alternate consists of. It consists of removing that old casework out of the space. So that's kind of what that alternate is. So in this classroom and and our drawings designate what exactly happens in each classroom based on our, you know, being

050out there on site. So some classrooms get new ceilings, some classrooms get new lighting, uh abatement of floor if it has not been abated already. So we remove the flooring, we remove the case, well we remove the casework, remove the flooring, um take the ceilings down, um and and then put it all back new and you know paint the space and things like that. So the work that's being done in room 211, yes, would be done, but this case work when it's all done would remain the same. Yes. If the ad alternate does not cover the case work. That's correct. So you have a new space with that same case work. Any other questions? Can you Yes, I have one more question. So, can if we needed more money, can you tell me again? We

051would have to go out for the public to vote on then include it in future budgets. It would have to be a capital transfer to capital project. A transfer but not it's called transfer to capital projects. So, it is a voter approved as part of the budget. It's not a proposition a separate proposition. It's not a No, it's not a separate proposition. It's not. It should be part of the budget. Are you asking about going out for a bond? Is that what you're No, I'm just asking like it's we are right up against right like so if we award the ad alternate, we're right up against the available money. So, if something happens, which I appreciate, we don't want anything to happen, but if something happens and we went over $4.1 million, then we would

052have to find money elsewhere. Well, like what are we saying could happen? Because earlier I was asking about them sticking to their bid number. So, what would be something that would cause them to go over that bid number? I think the the question would be if the allowance gets exhausted for instance if we run into something right and let's say we have approximately 200 or so thousands in allowance money that we have covered for that if that gets exhausted and exceeded that would be at the point where we would be above the contract and then a change order would take place after that depending upon if it is something else that's encountered Is is there any way that um if we went forward in in the process and the board is updated along the way

053and we get to a point where it's noted that we are $800,000 close to, you know, close to where we want to be at. Is there a possibility at that point in time that once the board is notified that we could just finish certain projects or if something's already started, we have to finish through that? That's my question. Are we able to do things in stages to see how much it it cost and if it gets to a certain point as as the board is informed then we can pause at that point in time before we go forward. That's my question. Um so yes it is possible. Uh there are different ways to accommodate something like that. For instance, if if we get down close to the end and we say okay we can't accomplish

054these last five rooms. you could then potentially say, "Okay, Mr. Contractor, what's our credit for that?" and maybe get a deduct change order and would bring the cost down. Uh, so that is a possibility. Um, it's not obviously something you want to do because then the scope doesn't the overall scope doesn't get completed. It may not get completed, but then it would leave us in a position that we're not going to go potentially. That's correct. Yes. Any other question? I think we're in agreement that remaining within the budget is the main part of it. Yes. Yeah. Yeah. So, as long I mean I think what you were just talking about seems like a good solution to it. That was just that's why I was just asking that you know as just long as a board

055that we are informed Yes. that we have enough time to stop something. Sure. that all three floors are not going to be ripped up and then you say, "Well, wait a second. We can't being that we ripped everything up, we're gonna have to go." So, I think I think that's my biggest concern. And sure, we we we will update you along the process and I'll come to any meetings that you want me to if it's monthly or what whatever it is to update you on our progress in construction and uh we'll have we we actually track the finances of the projects and so we can give you an update based on you know where we are uh through throughout the the timeline of the project and at that point in time the board could say

056let's pause on a certain aspect of the project if needed. Yes, but I think you know that's something that we should probably look at early obviously you know we we don't want to wait to the end and be there um but we can maybe outline certain areas that we say okay maybe these areas something that we we have that in our back pocket per se. Is it also possible because this project is going to span two years that it will give us the time to pause to know exactly what will be coming the second year? Yes. Okay. Any other questions? No. All right. So, at this point in time, if there's no more questions, then I I'm going to move on in the agenda. Thank you very much. Thank you for the answer. Thank you.

057Um at this point in time, is there any community input regarding board agenda items only? Hi Chris. Okay. Um it's a simple uh question. Okay. And I heard that, you know, scope isn't going to be uh used. You know, when you write a uh when you write a proposal, you know, you have a your scope basically outlines your entire work itinerary. Okay? And and that's what the contractor is responsible for. When it goes off of that, then you're out of scope. Okay? And then you start and then you start the pay uh through the nose. Okay? And it might not necessarily be from any bad work, you know. I mean, you're tearing up bathrooms in a lot of these cases. You know, you start ripping it up. Okay, you got mold, drywall, you have the

058HVAC, you know, you have mold up there. I mean, there's so many things that you have to deal with. You know, you know, I would just say, you know, just, you know, protect yourself and you protect yourself. you know, just get the specifics out there and try to do what we can afford. Thank you. Thank you, Stephanie Andrews. Amate did I hear correct that? Wait a minute. Sorry. I feedback. There's no case. There's no construction manager on this case on the Edmond Miles Middle School. Okay. and the architect's only going to show up twice a week if you're lucky. Okay. I just Googled one of the biders. Could you tell me what did the due diligence of the board or the process that you use to look for lawsuits against these biders and whether these

059lawsuits were valid? Let's face it, anybody could sue anybody over anything. Just because I found a lawsuit, several doesn't mean they were valid lawsuits or that the defendant, which was the bidder, lost. So, what due diligence did the board do in the bidding process to make sure the lowest responsible bidder really was a responsible bidder? Crickets. Yeah. I I can honestly say I did not look at anything. Nobody did. Oh, nobody did. Okay. Um, I hope I don't need to remind this for, but I can tell Mr. Naring was in high school. I don't believe there's enough young members here that they probably don't even remember the Park Avenue project renovation here. You do because your sister was in the audience arguing, defending the person we wound up suing. I'm The record speaks for itself.

060I don't need to go who, who was fired, who was sued. It took two years to get control back. We had a case. They had a construction manager on site every day and it was still screwed up. And I would use a different phrase, but this is a public meeting. And that's what an architect, Michael Spectre, was a well-known architect. He did the the the um the uh the court building out in central Isa. It wasn't just some little fly by night architect. Everybody got sued and everybody got fired, including, I believe, the law firm that was initially involved in suing everybody. It took two years to get control back from the board that was allowing the construction management firm to act like everything was okay. And the video done by the construction management firm

061speaks for itself. water pouring in while electrical work was done, cabinetry was done. All the board has to do is go look, go read the articles in the papers, see who was speak to Jack Osborne, who was the architect that had the engine, excuse me, the lawyer that had to be hired, who does construction law exclusively, who wound up being representing the district and suing everybody. I think it's unwise to do. There is no one qualified in this district as an employee one because they have a job to do and even if they work large, I don't believe you have anybody qualified to oversee a project that could go terribly wrong and you have at least one person on that board that knows what could go wrong. And I think you really should reconsider. I'm

062not saying that H2M is uh not did didn't do their job, but I don't think it's advisable not to have an onsite construction management company reputable, which was reputable when we hired people. That doesn't mean things can't go wrong. I don't think it's wise. Thank you. Hi, Margaret Chuck. I missed the point where what was covered by insurance in this figure of the 4 million. What what was the wasn't there money coming from insurance claim? Are you talking about the bonds that the contractors have to Oh, no. I I see what what they were talking about is that in 20 in December of 22 there was a freeze. Correct. That's at the middle school and then we did the west side of the building. Right. That piece was completely covered by insurance. We didn't have

063to pay anything for it. That work and the work was done and completed or Yes. Yes. So that's So there's no money left over. That's done. Yes. To bed. They were responsible for that piece and they did it. Okay. And my other statement is basically I I mean it's it's a great wish list and I would love these kids to have a beautiful school hands down but I think I don't think we're in a position to have a $4 million project in the state that we're in right now. And I would love to see a list a priority list of what needs to be done first if if it's a question of now this bid is way close to the budget. I don't think we're in a position to even just even be close to

064anything at this point. And to have the mentality to go into the alternates to pay the fee of the architect is mind-boggling to me. Hands down. That's just that's just shell game stuff. So my question is write a list. What's the priority? What is absolutely needed? I mean, I would love for the kids to have a beautiful environment, but really what needs to be done first? If it's do the flooring, get the flooring done for this year or and then move on to the next. Do a bid based on years. What you want done this year, what you want done next year, and all the way down the line to do four million at one clip, whether you have the budget or not. Just because you have it doesn't necessarily mean you need it. I

065mean, you can use it because there are so many things that could go wrong. pick the projects that absolutely need fit done and do it and complete it because um as President Johnson was saying, could we could we inch up and inch up and get to the point where of no return and say, "Okay, 60% of it's done and then 40 40% of it's left is crap." So, you can't do that. So, you either either do all of something once and done, get all new ceilings, get it done. Then you move on to the flooring, get it done. Move on to the woodwork, the case work, whatever, the countertops, what, whatever, then get it done. But to do it all in one felt swoop with this kind of scary budget that we have and and

066being too close to the belt is insane. Can a budget be done incrementally with a priority list of what needs to get done and when? And not just in a scope of work for x amount of months. I'm talking get it done this year, what comes next year and then the budget every time the budget will come into play for those particular projects. Is that possible? Surely um we are doing it in two phases. Uh Jason, you can you can you can chime in. Two phases over how long? Over two years or two summers because summer construction is compressed. So it's it's and given the time that this bid will be awarded it the lead time for contractors to get all the materials that they need. It's it's shortened, especially when it comes to univvents.

067It takes a long time to get I mean, it's it's great to have a wish list, correct? But to get the stuff done, one and done, pick a project, finish it completely, and pay for it. Go to the next go get a get a list and go in priority, get it done, and pay for it. That's how that's how it should work. That's how you do it in a homeowner. You can't do your whole house at once. You do the kitchen. You get done, you move on to the den, move on to the basement. That's how or you get a new roof. You don't do it all at once because I don't know many people that can actually do that. Thank you. Good evening. Good evening. Rose Tahada Torres, Amityville, 19 South Roundwood Drive. Rose

068to Torres. I have I haven't I know I haven't been in middle school maybe two years or so, but my question is um looking at these pictures and stuff, I only see um first floor boys bathroom. What happened with there's no girls bathroom in the first floor? I mean, I haven't been there for two years, but I know it's not not that great. I believe my Go ahead. It's It's going to be both both boys and girls. Okay. Because it doesn't show here. That's why it doesn't show. All right. Another thing is um there's no girl there's no bathroom also on the second floor. There there is I think bathroom on the second floor and only shows third floor mostly all boys bathrooms but I think what he was just doing some pictures but he

069was saying that all the bathrooms would be done on the first floor and the second floor. The only ones that were not going to be done were the ones that were near the cafeteria. Okay. And then um this is going to be during school hours or just only in the summer? No, during most of probably during the summer hours July and August. two months. Yeah. And one of the like you're going to start from first floor, second floor, third floor. I don't know. I don't know what the sequence would be. Is there a particular sequence that the project will be done in terms of starting from the first floor, second floor or how does that work? Just if people just listen. So yeah, we have what we call phasing and like I said the the

070main component of the phasing will be the abatement and abatement does happen on all three floors. So work will be um we're going to proceed with work on all three floors this summer. Okay. Thank you. Okay. So that means when the kids are in in when the kids start in September, one of the one of the bathrooms, boys and girls bathrooms will be accomplished. Yes. Okay. Just making sure a bathroom for your students. My concern. Thank you. Thank you. At this point in time, I'm going to go on to the rest of the agenda because I don't see anyone else coming up. Can I have a motion to table agenda items 2 A1 and two please? Motion second. Winnie Kestro is first Chris Nar in a second. Just take the time for everyone to just

071look through the minutes one more time and and provide any feedback. Um all those in favor I I motion carries 70 for agenda items 2B 1 through 7. Can I do them all together or does anyone need me to do them separately? Together. All right. Can I have a motion for agenda items 2B 1 through 2B7? Motion. Second. Winnie Kestro's first. Leslie Cretz is second. Any questions or any comments regarding these readings? Um, yeah. I should find my spot on it for 0115 on page three. Okay. Um so it says in order to implement this program the board will designate at its annual organizational meeting a dity act coordinator for each school in the district. Is that meaning that what is recommended by the superintendent or does that mean we're selecting the board itself is

072selecting the candidate? I think we just approve it. The superintendent would make a recommendation. Okay. So that doesn't need to be specified in the policy. No. No. I think the superintendent makes recommendations and the board approves appointments. Okay. Um the only other comment I have is um I've said this before. The policy committee's been working very hard. You're talking about a policy or Yeah, the policies. I'm just saying that we're just we've been working hard and um our next meeting is I think May 27th. will be, I think, reviewing the cell phone policy with the governor and everything. So, we're we're pretty pleased that we're making movement on this. Thank any other questions or comments about these policies. I was just going to ask about the cell phone policy. Is that is that so where

073we're at right now? I think we're waiting for for NISBA to provide a um tomato to provide a um definitely a sample but I think there were other samples that Dr. Talbot have provided to us as well. So we're just waiting for both and then we're going to sit and look at because they updated it right was updating this. Okay. Thanks. So we're just waiting for that and then we'll be able to look at the updates from NISB as well as the ones that were provided to us. Okay. because we have to adopt it by August 1st. Yes. So, is the B policy committee meeting in May? Did that was Yeah, we said May 27. I'm sorry. I'm still thinking about these ad alternates. Thank you. Any any other questions? Any other questions regarding the

074policies? All right. So, this will be the second and final reading. Um, all those in favor? I I I motion carries 70. Can I do agenda items 2 C one two? We do it separate. Right. All right. Can I have a motion for agenda item 2 C1, please? Carol Seoff is first. Second. Wastes a second. Any discussion on this particular item? Why is it revised? I think there was a person on here that was a employee of the district if I remember correctly and I think that person got removed. Okay. Thank you. Y any other questions regarding this item. All those in favor? I I motion carries 70. Can I have a motion for agenda item 2 C2 please? Second. Carol Seahhoff is first. Chris Ner second. Any questions on this agenda item? Seeing you

075hear none. All those in favor? I I I everyone say I. No, I'm opposed. Okay. So, hold on. That's six. Yes. Um, one no is Wendy Canestro. Motion carries 61. Um, can I have a motion for agenda item 2C3? Move it. Winnie Kesto first, Chris Ner is second. So for this particular agenda item for the reorganization meeting date, we're looking at July 8th as the reorganization date. Reorganization meeting date, July 8th, which is a Tuesday. Thank you. All those in favor? I I I motion carries 70. Have a motion for agenda item 2D1. Please motion a second. Right. Christensen is first Wesro second. Any questions or comments regarding 2D1? Um I appreciated the internal auditor coming um to give a presentation and overview and ask ask questions. Um, and I believe the board will be

076um establishing something on the calendar uh for next year to have them come to be consistent. Thank you. You're welcome. All those in favor? I I I motion carry 70. Have a motion to table agenda item 31. Motion. Second. Chris N. I'll do Megan second. Unfortunately, we had to um this had to be tabled. All those in favor? I I motion carries 70. So is there any possibility that I can do 3B18 to 3B 162 alto together or does anyone need anything done separately? Um I I would like 88 and to 160 separate. You said again 88 to what? Yeah, 88 to 160 separate. All right. So, I can do agenda items 3B18 to 3B 87 all together. Yes. Have a motion for agenda items 3B18 to 3B 87. Chris is first, Carol second. Any

077questions regarding any of these agenda items? All those in favor? I I motion carries 70. So from 3B 88, you said to 10 to 160. Okay. All right. Can I have a motion for agenda items 3B 88 to 3B 60? Motion. Second. Chris Narren is first. Carol Seahhoff is second. Any discussion on these agenda items? Yeah, I had mentioned this at the work session. These are usually annual appointments. Um I understand the board wants to do it early, but I think that that's assuring the power of the next board of education that is sworn in on in July 1st and these appointments fall under their tenure on the board. Any other comments regard item? All those in favor? I I Anyone opposed? Motion carries 70. And I have a motion for agenda item 3B 161

078and 162. Please move it. Second. Money can first second. Any questions regarding this these agenda items? All those in favor? I. I. Motion carries 70. Can I have a motion for agenda item 3B 63, please? Motion 163. Sorry, 3B 163. Thank you. Motion. Chris Ner is first. Leslie Critz is second. Um, so this is for the interim assistant, superintendent of finance and operation. And I misplaced my paper. No. Yeah. Do you want me to? So, let me just finish this one here and then I I'll just go. I just I'm sorry, Dr. T, but I misplaced my my paper. I just want to say the person's name. So, so this is a resolution for um the interim assistant superintendent finance of operations which would be Richard Snyder with the start date of June 17, 2025

079and would go to June 30th, 2026. All those in favor? Yeah, it's a kind of a motion for agenda I 3B 163. I got Chris and I got Wendy. So I was just doing um I was just saying that it's an appointment of the interim assistant super finance operation Richard Snider and the the appointment would go from June 17 through June 17, 2025 to June 30th, 2026. All those in favor I I. Anyone opposed? Opposed. Opposed. Opposed. Motion carries. 43. Um, in support is Carol Seahhoff, Lisa Johnson, Chris Naring, Leslie Cretz. Opposed is Caroline Fanning, Megan Mesman, and Wendy Kesha. Can I have a motion for agenda items 3B 164 to 3B 169? Move it. Second. W Connect Neran. Any questions regarding these agenda items 164 to 169? All those in favor? I I motion

080carries 70. Um can I have a motion for agenda item 3B70? Motion. Second. Miss Ner is first. You want to explain what it is? I'm going to get Chris Nis first. Carol Seahhawk is second. Right. So um the interim the financial consultant would be um Richard Snyder as well. This is what's occurring. This was last day is May 30th. Um the interim assistant superintendent of finance operation needs to give a a notice to there to where they're currently lo located. So the person would be working from June from June 1st through June 16th as a consultant. So it allows ample time to give notice to their district which what they have to do. And so that's why we have to do a consultant for two weeks from June 1st to June 16th. All those in

081favor? I I didn't Leslie I um opposed opposed. Motion carries 43 and it's um Carol Seahhore, Lisa Johnson, Chris Near and Leslie for four and then Caroline Fannon, Megan Mesman, and Wendy Kestro. Have a motion for agenda item 3B 171. Second. Chris Narin, Wendy Canestro. Any questions regarding this item? All those in favor? I I motion carries 70. Can I do 3D C1 through six all together? One through five. Thank you. One through four. One through four. All right. So be before I continue with this motion, I just want to I'm sorry acknowledge um Richard Snider who's over here who will be the you can stand up for one second. He will be our Thank you. So, can I do 3C 1 through six all together or do do I need to do anything separately?

082One through four, please. All right. Can I have a motion for agenda item 3 C 1 through C4, please? Motion. Okay. Carol Seahhof, Miss Narren, any questions on these agenda items? All those in favor? I I motion carries 70. Can I do five and six together? No. No. Okay. Can I have a motion? I have a motion for agenda item 3C5, please. Move it. Second. Wendy Kestro, Chris Ner. Any questions on this agenda item? I'd like to make an intervening motion to award the base bid only. So, the the base bid is just that's minus the 760. Correct. Second. Right. So, the motion that's on the table right now is to um accept it as is, but minus the alternate G8. Correct. So, that's what's on the table right now. So, the motion is to

083accept the entire bid except for the alternate G8 case work replacement of $726,000. Yes. I I asked a lot of questions before, so I think everybody at the table understands my thought process, but we don't have that much allowance. We don't know what we're going to find. There's a lot of alternates in there. We probably could have selected a different alternate that we I would have felt like we had enough cushion to pay for the architect and for the unknowns that happen in construction. So I'm just suggesting that the board consider awarding the base bid without the So all those in favor of awarding the base bid without the alternate GA case work of $760,000. All those in favor? I I All those opposed. I I hold on. Hold on. Lie and I. So it

084the motion fails at at from 2 to 5. So, it's the two is Wendy Kestro and Megan. I I'm sorry. I know I was late. I was voting with Megan and Wendy to award the base bid without I'm sorry about that. Just Just hold on one second. So, I'm going to do this again. So all those all those so the motion that's on the table is to award the bid minus the alternate G8 which is $726,000. That's what's on the table. So can I say something to No, not yet. Just so so um when we get to discuss important so that's that's the motion that's on the table right now which is the entire bid that's there but minus the 726 which is for the casework replacement. That's what's on the table right now. So

085the bid would be awarded but minus that particular amount. So that's what's on the table. So if you if everyone understands that now so discussion on this um the reason why I would support it is I think that you know it's important that the board of education stay within the voter approved referendum and if that's what they approve we shouldn't be going over it. And this is an easy way to get into this tangle of going over things. Like why don't we just ensure we're not going over it? So I I think for for me and I for me I just kind of feel that um if we're able to come back to the table and award the money if needed, then that's something that that I would support as well. So that's just my

086thought. What do you mean by that? So, if if we if we take the 726 out at this point in time, but as we're going along and they come back to us and they say that we do need $400,000, right, in order to do in order to do the case work, then I would say let the board education to consider that it may delay the final product being being done. But then they would come back to say this is where we're at. Also, we'll be able to look at um what we have spent. so far and how close we are to to the final amount. So, so that that's it. So, that that are are we fully reassured that as you asked for before that we can when we get the updates if we're going

087to go over it that then we can put a stop to it and finalize whatever work was done like we'll be able to do that. So, that that's what he he did state. He said that we could as as we're moving along that if we're getting if we're getting the financial updates and if we're getting too close to our comfort level of going you're getting going too close to the $4 million we can say stop there at that point in time. That was my understanding that he's not here anymore. I want to see what I'm Let me say something. No, hold on a second. That was my I'm going to give you one second. That was my understanding when he was standing there when I when I asked that question. could we could we stop?

088And he had said yes. But my my other question was um similar to what when someone came to the to the mic before, if we're doing things in phases, if we're doing things in phases, then it would allow that one floor for example to to be completely done. But that that was just my thought process. But if they're doing an abatement, does all the abatement have to be done at at one time? So it sounded like the abatement has to be done and they would be as if the tiles go underneath the casework then they would be ripping the the casework out at the same time. Go ahead. So I'm just going to say um it is not standard practice to award a contract and then deduct after. So if you were going to do

089a deduct, you would have broken it out on the bid form and then it becomes a fight with the contractor and you don't get as much money back as you it's actually worth, right? So if they're going to start with submitts and meetings and X Y and Z, you're only going to get a fraction of the money back if you decide to say let's stop now because now we're going to go over our money. So it's not I I guess it's a maybe a possibility. What I'm the way I'm looking at it is as they're going through all right, we were projected these rooms were going to cost us x amount of dollars, but then as they're doing it, they realize that it's going to cost a little bit more. So then they're going to

090realize that in order for them to do the other classrooms, then it's going to end up pushing it over. So, that's the way I'm looking at like, all right, as we're going, we're going to have to stop with these number of rooms instead of doing the total number that we were thinking. Is that something that I mean, I guess it could be a possibility, but if it's it's um it's case by case, right? Construction has unknowns. Remember, like with the emergency generator this summer, we got an emergency change order, right? So, it's you don't know, right? And each room will be different. Okay. Any other comments on this? So now, everyone understands the motion that's on the table. So all those in favor of removing the 726. That's where I I I All right. So

091that is um I'm going to say I as well. I'm going to say I as well. And I also have a concern because I think that Stephanie Andrews brought up a very valid point about someone overseeing the job. So So I'm I'm So right now it's I have six eyes. So So it's 70. So we're going to remove the amount of the 726. So now we're on to agenda item 3C6. Agenda item 3C6. Have a motion for agenda item 3C6. Motion. Second. Carol, sorry. Megan is first. Carol over second. Any discussion on this item, please? Yes. Yes. Um, okay. So, we talked about this a lot last week and we I did I pulled a motion and we got a bid evaluation letter back and I'm just concerned that the feedback from the other potential

092service providers is such that the RFP was too limiting that no one else could bid on the on the RFP. Um we have requirements in there that the required that they have maintain a facility within 15 minutes of the school district. So you know at 8:00 in the morning that's only like 5 miles away. So they said we don't have a facility within 15 minutes of the school district. So um on top of that they had to maintain 100% of their vehicles at this facility with a certain contingency and backup vehicles 10% of each size of vehicle at these facilities at this at a facility within 15 minutes of the district. So I'm just concerned that that was too restrictive that there's only one entity that could meet that requirement. um on top of that

093and I'm just excuse me I'm looking at my phone because I have screenshots of this particular paragraphs of the RFP because it's a big document and I see Nate watching me. So there was also and this is something I would like to understand a little bit better. There was also discussion about including the cost of six midday one-way in district routes on a weekly basis not to exceed six per week that could include services such as sick runs, Boseies transportation, off-site learning, shuttle runs, short extracurricular trips. So, this was like I just didn't understand what this was because the cost for these six trips per week is now built in to our base bid. We're talking about bids, right? So, that's not an alternate that's in there and no, you know, at the cost of

094the contractor. Um, so I can keep going because I, you know, I I'm concerned, right? I'm concerned that we were too restrictive in our requirements so that no other entities could provide the services. This service drives the budget of the district. We're absorbing a 28% increase. And I completely appreciate the concept that we want to be able to get to a school bus that broke down within 15 minutes, but you know, I think that we as a district need to get more creative and think about alternate ways that we can open this up so that we can get cost competitive bids and we can ensure that we're, you know, not overpaying for this service. Um on top of it right now as it stands the resolution in front of us is for 5 years and

095we have um I believe in the state budget that there's a requirement to go to electrifi to go to electric buses in two years. So we can't regardless of whether or not we think that's real because there is a lot of electrification happening in New York State. So it is it's certainly an initiative in New York State. You know, again, we have a resolution on the table for 5 years. So, if anything, if anything, because we have to provide transportation this summer, we should be looking at a one-year uh resolution and then rethinking how do we construct this RFP in a way that we can become uh we can open it up to other entities. Dr. Tele just wants to have um Nate. Go ahead, Dr. Thank you. Our transportation coordinator is here tonight. Nate,

096if you would just um come forward to have some commentary. Um Trusty Meth, we certainly understand your concerns. There was a very thoughtful process that went into the development of the RFP and districts across the island experienced anywhere from a 25% to a 32% increase in transportation across the island. But uh Nate, if you can just kind of share some um enlightening feedback that may help us to better understand. If I remember correctly, that wording was in the document that was provided as a shell. It was later removed in an addendum. The lang which which language which language about the zero to six trips. Okay. So it's not and it was more intended for field trips and Boseies transportation not not for sick kids. Correct. So that was removed out. That is correct. In the

097addendum one. Okay. Thank you. So I didn't have the addendum. So thank you for clarifying. So you're saying that entire paragraph six trips per week not in there. I believe the whole document was provided to the board. Okay. Okay. But you took that entire paragraph out because I you're very knowledgeable of the ins and outs. I didn't you know I do this in my spare time. So the last district that I worked at, we had 10 trips that the pro provider went with every single day that you required to be built in built in to the RFP. Something happened. That is correct. And is So, how many of these trips do we have? It's not many. That's why it said 0 to six. And that's also why we took it out. So, we're not really

098doing that is what you're saying. That is correct. Okay. So, it's out. Okay. So, thank you. Um Okay. No, go ahead. I I just have a a question. Um if in terms of bids um why why within 15 minutes is it just to get the buses here quicker? What what is what is the next closest bus? The the previous the previous RFP get it give a distance of five miles and industry standard shows five miles or 15 minutes. It's so that if the bus breaks down, right, that that is correct. Yes. Also, if there's an emergency in in a building and you have to transport children, right? If we have a morning in December where all of a sudden we get an inch of snow, do you want your buses to be 45 minutes away?

099Exactly. Also, if there's a, you know, bomb scare and you've got to get the kids out, another reason to be 15 minutes. And just to be transparent, our current provider is five minutes away, right? Thank you. And just for another question I have is this is that um if if we select if we went out for another bid hypothetically and there was a um bus company that was selected that was let's say 45 minutes away, right? How does that affect the cost of the bid? Is it hard? Is it can we predict that or we we can't predict it? Even though we ask for deadhead mileage not to be um invoiced. What do you mean by deadhead mileage? Deadhead mileage is any mileage from the bus contractor to the first stop. Okay. Or from the

100school back to the bus contractor. Okay. So that's not So if someone was 45 minutes away that that would not be included in the cost. Exactly. It's asked to not be included but we know that they would add it in in different ways. Right. Thank you. Um my my question is it's Oh, I'm sorry. I do want just just you asked another question, Lisa. Where where is the next bus company from? I know this one's in COPEG where we are. Educational is in Cop, right? That is correct. Where's the next closest one? Uh SuffK would be the next closest one. They're all the way out in Beayshore. My my my question is this is a five-year contract. Is is it a possibility to do a two-year contract? The ramifications are we would have to do

101another RFP in two years and then we have the chance of getting another huge increase by either our current contractor or a new contractor. But isn't it set up that we could have awarded it like in increments? Isn't the language of the RFP like that? Yes. Oh, and then how but you have to do the term at at this meeting. You have to do the entire five years now and but we could just authorize the first year is what you're saying that I don't know the legal parts of that. I don't Okay. And what are your thoughts about the electrification in two years? Like how does that from what I've heard that's going to be pushed off and that would not have been included in the RFP because it would have added costs. the costs

102that others have seen when they've included electrification are over 50%. Right? And I think the other part too with with electric buses and from different meetings that I have attended for New York State School Board Association, the biggest concern is that for hypothetically if there's there has to be enough charging stations in all school districts. So if there is any type of event or any event that's occurring, there has to be enough spots to charge. So that's the problem. So there there's been a huge delay and I know some companies I mean some school districts have the buses upstate. What I've heard them say is that sometimes the buses don't they don't last as long especially if they're traveling up hills and they're going a long distance. So there's glitches that people have reported at

103different school board um association meetings about the challenges that they have had with the electric school buses and the battery capacity too is a problem. Right. So the more weight that you have the the harder it is to and also the charging stations. It was in the NISBA um in the newsletter. I think it I don't know it was 800,000 or a million a million and a half. It's some exorbitant amount. So to go to electric sounds like we're saving money, but we're dumping a ton of money into it. But well, I like electric. Just speaking of I'm an environmental engineer. So the governor's budget um was recently released and it did include language that the electric uh bus mandate will have a uh kind of a pause where the state education department will give

104a two-year uh reprieve from having to comply with it. So I think as stated there is a pause on two years from now or two years two years from the date that it was supposed to be two years from 27 27 2020 29 or 27 it's 27 so it's two years from that date. So now let's move back to 2029. Yeah it it keeps getting kicked down the because of all the complications that districts are having. All right. So going back to this motion that's on the table. One more thing, Nate, did you want to share just for the community's sake that you reached out to um the other biders? Can you just explain? So, I did reach out to the um first student and Suffach Transportation. They both indicated to me that they just

105don't have the equipment to start a new um contract. They would have to open a new location because they don't have room at their existing locations. And what happens is EBT has all of our neighboring districts. So if they lose us, they're going to keep their drivers and there's already a driver shortage. So new contractor doesn't want to come in and say, "All right, we're going to start at Amityville." Now they don't have enough drivers and they can't fulfill the contract the way they need to and they end up losing. Okay. Thank you. Right. Any other questions or comments regarding this? Yes. Um, Nate, I believe there were other districts who only received one bid on their transportation RFPs. All of our neighboring districts only received one bid. Thank you. You're welcome. Any other questions?

106All those in favor of this item, I I I I. Anyone opposed? Everyone said I I All right. Motion carries. 70 have a motion for agenda item 3D D one motion secondaring when any questions or comments regarding the treasure report. All those in favor I I motion carries 70. Can I do 3 E1 A to 3E1 J al together? Right. All those in favor of 3E1 A to 3E1 J I I I I motion carries 70 and I'm sorry that was Carol Seoff and Chris Naring first and second. Have a motion for agenda item 3F1. Please motion. Chris Ner. Chris Naring. Carol Seahawk. Any questions regarding this agenda item? No. All those in favor? I. My motion carries 70. Any old and new business? Uh, yes. I have something. So, um, council, this is going

107to draw you into this. So at the last meeting we spoke about how the board had to uh appoint somebody to be chairman of the election and you know it was said that it could be any resident. We nominated Megan unanimously and she's going to be that and education law 20252 was mentioned that this is what dictates the chairperson. So I had asked well what is their responsibility? So I looked into the statute and I'll just read it briefly. It says this is the part of the law that council had cited. In union free and central school central school districts, the board of education shall appoint a qualified voter of the district as permanent chairman of each meeting or election to call such meeting or election to order. When hours have been set for voting

108in the notice of meeting or election, the chairman shall declare the polls open and closed at the appropriate time. No motions shall be in order during the hours specified in the notice for voting. Here's what I'm going to ask. in districts divided into election districts. Right? We have the high school, we have Northeast, the chief election inspector in each district shall declare the polls open and closed at the appropriate time. So if the chief election inspectors of the high school and northeast are declaring the polls open and closed at the appropriate time, what is the chairperson doing or our nominated board member? just just speaking to the mic. This is archaic language, but it does sound like that person would be calling the meeting to order and then the election inspector would say and the

109polls are now open. So while while it's just speak a little more to the mic, we haven't found a distinction between those two that language call the meeting to order versus the polls are now open. So to the extent that language still exists in the statute, we're recommending that you have a chairperson call the meeting to order and then leave and then the and then the election inspector can then say and the polls are now open. There have been some delays where sometimes there's something wrong with the machine and so there could be an issue of it not opening at the time that the election starts and people are allowed in. But I would just make that recommendation because the langage used to be in the statute. The statute needs to be updated. Yeah, I

110think it's from the 70s, right? Oh, I think it's from the 1800s. Like, I think it's But here's the question, council, about this, right? So, if Megan's going to call the meeting to order, don't you need a quorum to call a meeting to order? There's no quorum, right? No, it's a it's the election. So, they call So, there's a board meeting, right? And then the meeting where individuals meet to come vote. So, you want a little history? So back in the when there was one schoolhouse, I think Amidville might have been one schoolhouse at a time. Um there was a meeting of people in the community and the chairperson would then call the meeting to order. We're all here and then they would vote by paper ballot. So it's not a board meeting where you

111need a forum. It's a meeting of the people in the community to come and vote. So when you think about the language in the statute and think about the one schoolhouse, it makes a little more sense. the archaic language, right? Because they were talking about the 30 people in the community that would come and go vote and calling the meeting to order. The polls are now open, that kind of thing. So, it's it's really about the meeting of the people to come and vote. So, she would go to Northeast because that's where the the ballots are counted. She would go to Northeast, call the meeting to order, and then the chief inspector at the high school would also call the meeting to open polls open. Well, they would say the polls are narrow. Okay. I

112I don't know what to tell you. the the language that continues to be in the Thanks for the clarity. Yeah. And and I would just say that in the past, you know, when I've when I've done it, I'll be very honest, if I I would go to the high school first, right? And I would say nine times out of 10, by the time I got to the high school, the polls were already open, which meant when I went up to Northeast, when I got there, the polls are already open. So polls are open, everything's fine. I got in my car, I went to that that and that's all she has to do that day. That's it. That's it. You don't do anything else. Yep. There is nothing. Everything's fine. Boom. And you go home. If

113you don't show up, you don't show up. That's all I have. Yeah. Thank you. Any other There's no new business. I do. Um I don't have the minutes in front of me, but two meetings back, we passed a resolution to go out for RFP for council again. And the date we set for um proposals to be submitted was June 11th. Today, we saw finally the posting in the Amwayville Herald. um for the RFP notice and it had May 22nd. So um I don't I don't understand why the time frame was shortened since this is one of the very few instances where we're not in a rush. We're kind of ahead of schedule. Why would that time frame need to be shortened and can the resolution is for June 11th? I believe the understanding was on

114or before uh June 11 if I could find the minutes which are somewhere in this packet because that's what I referenced it. The resolution was for June 11. So my my my question is this is that wait it it's been if we get all the RFPs back then we're still in a good position. So your concern is that if people don't have enough time to respond to to it. Sure. It's goes along the lines of, you know, are we casting the widest net possible and why give ourselves why shorten the time frame if we're not on a time crunch, which we're not. So I I also, if I remember correctly, in the resolution, there were like seven or eight law firms that that we that was requested that the notice goes out to. So that

115was resolution never passed. We We discussed it. I'm talking about two resolutions back simply to go out for to put an RFP out there. I'm just thinking, you know, it was April 22nd when Megan passed her motion to go out for bid and it was accepted 6 to1 and it had a date on it that all bids will be accepted or will be accepting bids until June 11th. Yeah. What? So that that's what we agreed to as a board and the notice went out into the Herald and um Masipa Post. You said it went out May 7th, correct? Yes. Yes. Okay. I I couldn't find it online, but that that's fine. However, the date says everything is due May 22nd. So that shaves almost two weeks off of what we had initially proposed. So my

116my question is this. We also have requested that information go to certain law firms and I believe they all of them all of them got it right. Uh we sent it to them return receipt requested but we can always put an addendum in the papers to extend it to June 11. I was trying to get it before I leave. That's why I tried to make sure that they all came in. Okay. right now because I am the one who is sending it out. So for somebody to come in and start to put it together would be very tough. So you know that makes now now I I understand um but then that's a question for the board. Do we want to keep the original so time span? I I would say that let's see by

117by by May 20th, which is election night, how may we we get back because sometimes they don't they don't actually hand it in into the that actually date the 22nd because I've seen that happen before. They don't hand it into the actual deadline. And I think we can call them tomorrow and make sure that they got it because we all did return receipt requested and they are supposed to return it on the 22nd which is next Thursday. We'll we'll make sure that they receive it and they're going to be and I think maybe if you can do that just make sure that they have received it and that they're going to be submitting. Yeah. Two of them papa already told us they would not. Okay. Can you share who that is? You said David not

118um FNF. Uh and one other then Okay. Just Yeah. Let's know Felman said the one. Oh. Yeah. Um I have one other item. I think I brought this up one other time. So the walk on agenda items are being Hold on a second, Wendy. Just before we go to your next thing, I just want to make sure that Okay. Caroline. Oh, sorry, Caroline. that Caroline's well that takes care of that. I had two other things but Caroline. Yeah. But I also want to make sure that that your request was to if we want to extend it. Um so hearing what you heard from Miss Batsi, do we want to stay with the May 22nd? I just want to make sure that we're we finish that up before we go to the next thing. So I

119just if there's a phone call that you know they can tell you at that point like do they have enough time? Can you just ask like is May 22nd adequate time? I don't know whether legally I can ask them whether they have enough time. Why not? I found the I have the draft. I don't know if I want to comment. Hold on a second. She she can't it's hard for her to comment because she but uh to the extent you want to extend it, it would have to be something for all candidates. So I think you should make a decision as a board as to the date that you want to um extend this submission. Um because it also went late in the paper. I think it was supposed to go May 1st and it

120didn't go to May 7th or something. It didn't go late. Um when we call you have to get it to the papers on a certain date for it to be reflected the following week, right? And we had missed it when the decision was made. That was what caused it. So that brought it to May 7. Okay. So it wasn't published till May 7th. So we only really gave two weeks to for them to you have to get it there by I think Wednesday afternoon to be published the following week. So it's it's all because of the deadline that the papers have. Yeah. And this is just print. This is not like on the Herald's website. You can't That's a question. Is it? That's a good question because I well I was on their website and

121you can see dated legal notices but I didn't see anything for us. You didn't see anything for the seventh? No, I I'll send you a copy. Was it was a hard paper shoe say but that's my question. Is it just in print or is it on is it on their website as well? I don't I I don't know whether it's in both but I have the print one. Okay. I looked online and I did not see it. So only two weeks for a print notice. I mean I I hear that you you reached out to everyone but it just seems like two weeks is not that we can put in an addendum. So does the board want to put in an addendum to go an extra week? That's because if we put an addendum to

122go to extra week then she will not Dr. She won't be able to deal with it. Why don't we just stick to June 11th what the resolution said? Well, I sorry. I have the minutes from that meeting and just to clarify, it's proposals to be received by the business office no later than 10:00 a.m. on June 11th, 2025. So, there's nothing saying that it needed to go until June 11th. It just said it can't go beyond that. That's the deadline, right? But when you see the RFP, it says a submission deadline is May 22nd, right? I'm not disagreeing what what you're saying. I'm just saying this doesn't say that it that it should go until June 11th. So, what do we want to do? Do we just we do we want to do an addendum

123just to extend it for a week or do we want to leave it that that's so we could I think just leave it to June 11th. I mean, leave it to We would have to do an addendum to extend it to June 11th. Council, is that true? Like if if the if the if the resolution said June 11th and they only went to May 22nd, the advertise that you sent out said May 22nd. So you'd have to do an addendum to let the individuals know or the biders know that it would be going into June 11th and then also update your um notice so that the appropriate date is listed there as well. Yes. Okay. Can I make a motion to so do an addendum? Just before you just before you do the motion, my

124only concern is this is that if we get it back on June 11th, that means we have to meet um like the next week to interview the different the different firms. So, I'm just making sure that one understands that that week and week after we have to make sure that we do the interviews and we push it back to June 11th. I'm okay in pushing it back to maybe like June 6 or something like that. That would give us more of a twoe time frame, but I I really don't want to. That's just my perspective. Yeah. I mean, I'm okay with June 6. All right. So, we're okay with an addendum that will push it back to June 6. That everything has to be received by June 6. Maybe go around. Is everyone okay? Yes.

125Yes. June 6th. All right. So, we'll just push it back to June 6. So, that's Caroline had other stuff on her list, I believe, before I Does that have to be a formal vote, council, or a resolution or something or how does that work? I mean, at this juncture, I I think the breadth of the resolution, oh, sorry. I think the breadth of the resolution covers it allows you to just inform that you want the um addendum to go to June since June 6 because the resolution gives you that authority. Gives the administration that authority says honor before June 11th I believe. Yes. So at this juncture you directing that it goes to June 6th. June. Okay. Okay. Caroline uh the budget mailers the report card the newsletter. I forget exactly what they're called that

126were supposed to get in the mail. Have they gone out yet? I haven't gotten mine. When When did they go out? Of yesterday. Meaning meaning we got we got copies in the business office yesterday. Monday. Monday. They were delivered to the three post offices on Monday. They were delivered to the three post offices. So when do you have to receive them before the budget? talking about the budget notice. Notice the six day notice and the budget show. Thank you. The six day notice. Caroline, the postcard supposed to be six days before Tuesday. So then it should have arrived today. Yeah. I don't know who got it. I didn't get it. Yeah. I don't know if how much of that is like is that on the actual district because then once like is there a deadline

127that we have to get it to the post office compared to when the post office has to do their function of getting it to the houses I think cop's already got it delivered so I think you just have to factor it in. Yeah. So that's that's what I mean like Yeah. So it's more so a deadline that we need that the district needs to get it to the post office. Are you sure it was mailed on Monday? Because it seems that that's when we got it in the business office. I don't know whether they physically walk it to the post office on Monday, but when we spoke last week, we said everything has to be done to expedite. So, so what happens if the community didn't get the budget mailer six days prior? Okay, I'm

128looking up the date, but um to you you really need to show that there was some kind of impact on the election or something like a late budget mailing or something of that nature. So that would have impacted the outcome that would outcome that may impact the outcome of the election. So when you say what happens typically um you're doing a budget vote and are you saying that because the budget failed it's because the mailing went out late? I mean there has to be some kind of connection, right? I would imagine between that event and the outcome of the of the budget. Okay. All right. Caroline, sorry. Last one. We were emailing back and forth about the Warrior logo removal because it's still not totally clear to me. Are we on pause because the board

129says we're on pause and you're waiting for us to go off pause or Dr. Talberg, you said that the buildings and grounds is still on track. I I didn't really understand what you meant. So, can you clarify because if we need to give directive, we we need to give directive. So, New York State has not moved their deadline date of June 30th for all indigenous uh imagery to be removed. Um when there were some developments in surrounding districts, the board did say let's pause and building and grounds pulled back from removing items. They have convened to meet to see how they can get it done in 30 days. uh which is ambitious. So we do need a release even if there's not a replacement to begin some of the removal. So that means that we

130say tonight that please continue with removing the the imagery then they would continue to remove the imagery within the district because that you're saying that that has stopped. Correct. it has ceased, but if you want to give us a particular date, I know we're sort of in waiting and they are drafting up a strategy to see how we can get this done in 30 days. So, if the board would like to say if we've not heard anything definitive by May 29th, then we would begin to resume removal May 30th. Um, but removal and not replace because I know there were some things in the budget to replace. So, we're just talking about removal, right? So, we we were going to leave we were talking about leaving the A, but we can make a decision on

131that down the line. We were just going to remove the energy. Correct. I'm sorry, Caroline, were you going to say something? No, that was it. We just need to decide. Are we coming off pause so that we don't hold up Dr. Talbert and buildings and grounds? I say by May 23rd if we have not heard anything. Why is that the magic number? I don't know. It's not a meeting though. Do we have to vote? We She um we just need a date. Well, so if we cut their timeline down, are we will they get everything done? Like would they be able to just do the external things and then work on the internal pieces of it after school is closed? So there's nobody in the buildings during the summer. I know it's technically has to

132be removed by June 30th, but it's out of the public eye at that point if it's just the internal aspect. Not I don't mean lying to the state, just mean that could be a part of our strategic removal, but technically all imagery has to be removed by June 30th. so that the board will not have penalty or consequences. Can we do for not taking those actions? Can we do June 2nd? I mean, I I I know that there's a lot of talk. I know that Masipeka now has this Harvard graduate who's who's pro bono doing the a lawsuit. I don't know that a lot's going to happen in two or three weeks that we're going to get any sort of answer. Probably not. I believe he also clarified that he is not including any other

133district in his lawsuit. Right. So, Maspico was in a lawsuit with other districts, but this gentleman has specified that he is just representing Maspa. Although, I think if one wins, there's more likelihood that others would win. But I don't think that we're going to have any I don't think he's going to have an answer in two weeks. I don't think we're going to have an answer in two weeks. I don't think anything's going to be coming down. I'm just saying I I think we just need to go ahead and start to do it. That's just my opinion. I don't think anything's going to change. Just not replacing, just removing. Yeah. Right. So, right, I know that um New York State, I'm not going to blame the point, New York State had said that if things

134were not removed, then they could possibly remove the entire board and but I I don't think that's going to happen. You know what I mean? So, I'd rather let's go ahead. They can start removing any um so am I clear? Yes. Imagery removal resumes tomorrow. Yes. Yes. Yes. Right. Um Caroline, you good? Good. Thank you. Anyone else? Any old and new business? Oh, just to answer your question about mailing the school budget notice to all qualified voters. It must be mailed any date after the date of the budget hearing, but no later than six days prior to the annual meeting and election. The last date to mail the school budget notice would be uh today. So So mail means they need to have received it already. No, that the district mails it. Okay, so we

135then you're with the time. Okay, thank you. Since it's been mailed already. Um, I just have two things. I just want to make sure when we're doing walk-on agenda items that those are subsequently being uploaded to the agenda on the portal. Is that happening? So when the board has taken action on the agenda, um the district clerk and we have met about the follow-up steps. Any walk-on agenda items have to be uploaded the following day into the agenda on board docs. And so I know that Lynn is in the process of updating. Yeah, I just want to make sure that it's on there so that if people have to reference it back the and then um the last thing is, you know, we had a vote on the mascot and um I know that it's

136a polarizing subject, but I would like to know what is the timeline for us to revisit renaming? Are we holding off until I don't know till what? What is the rest of the board's feeling on this to my my feeling is that um to start to look at it again maybe in June or or or July. So therefore there's a process can be put in place and timeline when we want to get it done. So within because whatever we decide to do, I believe it also has to be included in the budget. If there's any new things that need to be be brought or anything like that, it could be included in the budget for the next year. So that I would say no no later than July sometime. But I would say definitely we

137want to start the process in June having the conversation. We we need to start the process. But isn't it in the budget? Like what do you mean for the budget? Isn't there like uni you mean uniforms and things like that? Right. Um you're correct. It's already in the Yeah. Okay. Any other comments or questions? Community input on non-aggenda items. Diane Egglinger. Two questions. First one is um did I understand that you guys are going to um decide on legal counsel? This board's going to decide on it within a few week after you get the uh RFPs. So yes and no. So with with the election, whoever wins gets the highest number of votes, that will be the person on on the board. So if if it's Chris, then remains Chris. If it's a new person,

138then that new person will start that day. If um let's just say hypothetically, it's Chris, right? So that means the second new person, whoever the second new person would be, that person does not start until July. So, technically it would be if it's before June 30th, it would be the entire board that's here, right? The entire board that's here. If Chris won, if Chris did not win with the highest number of votes, it'll be the entire board that's here minus Chris. That's even if I if I win the second number of votes, I'm off the board for a month and a half or so. So, it would be it would be this current board. Yes. Yeah. So that to me that doesn't seem like that's the way it should go. I don't see if you're

139deciding on legal counsel which is a big part of the board. It shouldn't be decided on this board. It should wait until the new members are on whoever they may be. I think I said that with the appointments too. It should be the reorg meeting. We shouldn't assert the authority of the next board. But I mean the council is a very important thing and it shouldn't be uh to me it doesn't seem proper to have the decision made by this board. It should be the new board that that should be with all appointments for the annual appointments. I happen to agree with just bringing that up. I don't Yeah. My second question is um little birdie told me that the district received $2 million from the state legislature and we got increased 600,000 in state

140aid. So I was wondering how that affects our budget. Dr. Talford, I'll give that to you. So we have received a verbal that the $2 million request increased state aid has passed. We've not received it in writing as of yet. Um, Miss Buansi can elaborate on how that would impact the budget in terms of increase the $2 million or the the 2 million. Um that's a decision that has to be made by the board because if you recall there were a lot of other areas that we have to cut in order to make the budget work in including I'm sorry I think she means we would have to increase the budget by $2 million right yes and when it comes to the regular state aid if you recall we already anticipated getting more state aid.

141So when you factor that in, the net difference that we are talking about increase in state aid that we got is 96,000 because we already knew that we'll be getting a little bit more. I I hear you. I understand that. But I just think it should have been brought up for the many members that are here from the community so they understand if they see in the newspaper that we got an increase of $600,000 from the state. What happened to that money is what I'm saying. And the 2 million in my eyes and maybe I'm not understanding this. We're passing a budget for x amount of dollars. We now are supposedly getting two million which should decrease. Whatever money we use for that 2 million should go back in our fund balance or wherever it

142should go because the people are only voting on the budget that's on paper. So that 2 million is a gift to us if we're getting it. And that should bring our budget down by 2 million to put that 2 million back in fund balance and then go back to the original number by putting the 2 million back in from the state. Council am I not Can you weigh in on that council? Can you weigh in on that if that needs to be changed? I mean the the budget at this juncture to be changed. It's already it's already printed and on the ballot maybe for I mean I don't know what the steps would be to take into account this additional funds for the next budget cycle but at this juncture because the budget closed in

143seven days. Yeah. Right. It's it's late to republish and do all of the legal steps that are required. We just talked about the the budget notice. We just talked about the mailings that go into the community in order to change the budget at this juncture. Right? We can't change we can't change the budget. That's what I'm saying. So we have this 2 million floating around up here, right? It's it should be coming to the people and 2 million go back to the fund balance from our budget. You understand what I'm saying? Right. I do. I do. So I will I'll give uh your um business official the opportunity to answer that. Yes. How that would work in terms of the steps that if you recall we applied a large number of unassigned fund balance to

144this the 26 20 256 budget. So you are right that part of it will replace the amount the the money that we use we applied in fund balance to the 2526 budget. In other words, we'll be saving it towards next year's budget. Right? So it should go back 2 million should go back into our fund balance. So at the beginning of the next school year, we should have an additional $2 million in our fund balance. Am am I not an additional but you know it to replace it will be replaced back? Yes. To go back to whatever our fund balance was. Was it three? Yes. 3 million or something and we knocked it down to like one and a half or two or one. Yes. So when we see the books starting next school year

145that should go back to the three and a half million and the two million go into the budget. We don't do it automatic. Everything has to do through a resolution by the board and all that. So we cannot the business office cannot by itself do this. We have to if we have to increase the budget or put it into fund balance all that has to be planned out and then it goes into fund balance. I'll be watching. Kathy call me. Dr. Talbert. What is this going to have any impact on the staffing changes that were factored into the budget? So, this uh bullet aid that we're receiving, we probably won't see it for a couple of months, the actual monies and then at that time we would ask the board to increase the budget by

146that amount via resolution. at that time. Then the board would have to decide how we would like to appropriate those funds. And so um what Miss Diane was just stating her recommendation for it to go back into fund balance, but it would warrant discussion as to correct where the appropriation would take place. Right. the Stephanie Andrews Ammyville. Um the board of the voter propos uh budget proposed budget for the ballot. There is no dollar figure on that ballot. So, the dollar figure for the budget is what? What the board approved as an agenda item. The public doesn't see the dollar figure. Correct? Cuz I saw one of the ballots. There's no dollar figure on there. It just tells the voters you're approving a budget. Am I incorrect? You're correct. You're correct. So, hold on hold

147on a second. So, I saw the absentee ballot. So on the and the absentee ballot has no dollar amount. I this came up because we weren't going to meet the deadline. So John, correct? And John had said you don't have to put the budget figure. I just want to confirm that. Yeah. Was it Lisa? Right. You're Lisa Hutchinson. Yes, I remember you. All right. You were a lot younger. I was a lot younger. Is that correct? So, some ballots do include the exact amount that it's going to be raised by, whereas other ballots, you talk into the mic. Believe it or not, I can't even hear you. No, that's fine. Some um some ballot language does include the exact amounts it's going to, but this one doesn't and it doesn't have to. Is that what

148they have? So, it has to be then what the board voted on. That's the dollar amount. Okay. So, this is the second part of that question. Is the board allowed to spend $1 beyond what they voted on that day as the budget presented to the voters? Are they allowed to spend regardless of where their money sources come? I don't care if they got a billion dollars from Albany. Are they allowed to spend more than $1 beyond what they voted on? Well, if they make if they if not by it would have to be by some kind of resolution with regard to um taking money out of a reserve fund or something. So the board is allowed to vote as a entity to spend beyond the voter approved budget. No, what I'm saying is no. But

149what I'm saying is if there is further action by the board, let's say to expend from a reserve fund or something of that nature, technically that would be going beyond the budget because they're right. So I'm asking that's either a yes or a no. Are they allowed by law to spend $1 beyond the voter approved budget that they voted on as a unit to present as a budget vote? If the answer is no, but I'm saying is there could be exceptions with regard to further board action to expend. Well, I well assuming they took action, are they allowed that would be they would allow be allowed to vote to spend beyond the voter approved budget or it has to go back to the voters? It would have to either if it depends on what the

150particular vote is. Let's say they're voting from a reserve to expend money from a reserve fund that the board can approve. Then that would be technically beyond the budget. You're saying that there are certain exceptions that may apply. And where are they in the law that I could look them up? I can get that to you. I don't have Okay. get that to me with the RFP that I requested that I got a an response from the district clerk that I can't get that document to look at it until June 13th when Miss Mesman had it right in front of her. And when I put in a foil request, I put into look at about seven or eight documents. It took six days to get the response. The law is 5 days to tell me

151what she was going to do. And in the letter it says they'll have to look for it and they'll by June 13th they'll have that answer. Miss Methman has it today. How come I couldn't see it today? How come the public couldn't see it today? That is not the way foil is supposed to work. Foil and there's a reason why district clerks usually are not the records access officer. The business offices cuz they know what's allowed to be seen. They have it at their fingertips. she'd have to go through every agenda item to see what I'm even talking about or throw it back to them. So, why do we have to go through these hoops? Just want to put it out there. Obviously, I'm not going to get a right answer. Uh, could we just

152have a very brief answer why you tabled the helicopter the I just nobody explained why. So, so what happened? Dr. T, you want to explain that because you know the full um the United States Marine Corps Yes. was uh looking forward to visiting the high school and um due to their deadline they had to pull out. Oh, they they pulled out. Yes. Okay. All right. So, they pulled out. Okay. So, then this is just a general statement. It's no uh commentary on the current superintendent. I'm just going to ask a general question. When a superintendent when people in the public think superintendent buyout, there's no such thing. There's no such animal. That's a gift of public funds. What happens is a superintendent and a board don't see eye to eye for whatever the reason. They

153bring them up on charges and then they settle and that's the buyout. There's no such thing as a buyout. So let's get that on the table. So and that is a foilable document. They may not say it. They may not let you think it as the public but that's a foilable document. So agenda item 2C2 I would would like to know is that a foil foilable document that is being is that involving any money to this person who is now staying a whole another year. So that does involve money. Is that a foil? I know you don't have the person's name and I don't know how I know you don't have what the circumstances were. I want to know if that's a foilable document cuz I'm going to foil it. Yes. Most documents are foilable.

154Right. That is a foilable document. So, you'll make the district clerk aware right now when I foil that document, I'm going to get all the document that this board just approved. Cuz this board could have said, "We're going to put that on the agenda for the public to see cuz it is a public document." Just like when you do negotiations, you could do a public presentation of your negotiations if you don't like how it's going. Everything in executive session is not mandatory. It's allowed. Remember that. Thank you. Just Thank you. Just to clarify in terms of foil, most documents are foilable but subject to redaction to remove information that may um sure um most documents most school district documents are foilable. That's what I call. But they're subject to redaction to protect the privacy of

155individuals. So you you you'll likely get a document, but it could have some redactions on it to protect the privacy of individuals, students, things of that nature. Marggo Chamville. So the last time I came to the podium, we were talking about the budget notice that was um at the printer because the slide was wrong. That was during the presentation with the percentage and it was very confusing and incorrect. And then we said when then we talked about when is the budget notice going out to the community and you said well it's at the printer. And then I said well you're going to make a phone call and you're going to correct the numbers so that when it does go out to the community it's going to be correct. Was that done? We reviewed the newsletter

156and there was no correction needed. Great. So how are you going to correct the incorrection? There was no correction needed in the newsletter. Oh, you said Oh, I thought you just said there was no correction done needed in the language. It was on a slide. The numbers. The language was correct in the newsletter and the newsletter was mailed out well was uh at the post office on Monday and we went through the whole six days. Okay. Thank you. So, thank you. Just to build on that, the slide was in was the slide updated? Yeah. and then that's on the website. Okay. Thank you. Thank you. Hi Daffany. Um Amville. Um do we know what services are going to be impacted will impact our children with this budget? Like what is the district like the board

157are pulling away from? What services are being pulling away from? this going to be after school being pulled away from the kids extra um activities like what's being pulled what are what's where's this extra money coming from to allocate for these new projects that are being done um I just want to know Dr. and and is this being shared to the public? Do families, parents in the district know how their children are going to be impacted? Sure. So, in 2023, the voters approved a capital project and that capital project that you may have heard about tonight, that was four mill, that's $4 million. um that's money already appropriated under capital projects to do the work at the middle school. So that work would pull nothing away from students in terms of programs or services. The

158um budget that is being proposed to the public on May 20th for a vote. Um in that budget there are uh a reduction of two teaching staff due to low enrollment in the elementary school and on the secondary level with science. Um there were the reduction of teaching assistants on the second and third grade levels and um most of those teaching assistants will be reappropriated in staffing and other positions in the district. In terms of busing, um there are uh late buses that were scaled back for athletics and we are certainly looking at that in terms of how we can provide support. So in terms of programs and services, those are the areas um that this budget has impacted. And if I've left anything out, please uh fill in a gap. It's it maintains almost

159all programs. Okay. Um and that's also for special education as well too, right? That's also for special education. We So we also have funding for um summer school for the kids. Yes. For this school year. Yes. Yes. Extended school year for special education and for regular gened. Yes. Okay. Um as far as transportation for children um in special education, is that being impacted next school year? And the reason why I'm asking is because um it was brought to my attention by u many parents that the district doctor needs to approve transportation for special education children when they're doing their cse meetings. So give me your specific question. My specific question is is special education transportation being impacted for the next school year? So special education transition children children with with special needs right doortodoor right

160there are some changes based upon some decisions at CSSE and some uh IEP changes on bus transportation okay can we know what those changes are a casebycase basis based upon the decision of the cse See who's who's making those decisions? Like who's approving for busing for special education for a child? Is that the district's doctor doing that? Cuz parents are being told that they have to get a letter from their doctor and the district doctor has to oversees that. And then the doctor determines if that child, the district's doctor determines if that child is required for busing. Is that the protocol for medical conditions? That would be the protocol. So if a student were receiving busing because of an asthma condition, the doctor would submit a note that is reviewed by our district doctor and

161those are submitted annually. I get that part for medical, right? That that would be the only time, but not any other time if a child's in special education for behavior or anything on that. They would make those determinations. Okay. So, the CSC would ask parents to get a doctor's note to see if their child needs transportation because that's what's being done. I'm just trying to understand like what's the protocol? How is this being conducted? Is this because of the budget? Because this is all new. It wasn't happening before. So, Dr. Tabbook, is there any way that we could just get more information on this? and and then um if um we have the question so therefore if you can look into it and just get more information and give it back to the board so

162we can have a better understanding if this is something that's being that that that's occurring. So I do want to just clarify that the district is not cutting special ed services to save money. I want to clarify that decisions in the special ed education department is being made through the CSSE process and what is on the IEP. Have we has the special education department been asked to review each? Yes. And so they are going through a process of peeling back layers, asking a series of questions, getting documentation that verifies a decision for, you know, to be made to meet the needs of students. But in no way are any decisions should be made or are being made to save money on the backs of students. Okay. while they're doing their investigation of decisions that were

163made prior for busing for children is that their IEP stays the same while they're doing their investigation or they're removing busting from children's IEP prior to that cse meeting. So when now when they're giving you a new update of a CSSE meeting a a new IEP, the transportation is not on there anymore without a decision being made collectively during the CSSE meeting. Yeah. Can we just Yeah. Just I'm just we're just asking Dr. Taba to look into this to to get more information for us so therefore we can we can provide a better response to you. Where can parents go and find out information? Because as the as the board, you're making decisions that there's an there's some research or you got to do your investigation of the busing for special education and the cse

164is asking thorough questions about who gets approved and who doesn't get approved. Where is those resources for parents? I'm going to give that back to Dr. Talbert in terms of who they would need to go speak to. So in parents are a part of the CSC and the point person is d our director of special ed and PPS. Yes. But parents are not being informed of a new transition that's currently taking place as far as like the investigation that's going on on children's IEP to determine what qualifies them for transportation. Right? So parents are walking in blindly. They can have advocates. I don't know if this advocates they can they have act they have all they can they can have advocate. You're right about that. However, they are walking in blindly of decisions that are

165being made with the district and the public parents that have children in special education is not made aware of that. Well, I think it was about a meeting or so ago that the CSSE uh the the annual re reviews were approved by this board by the majority of this board. So, oh I would I would what I would suggest is is two things. What I would suggest is one because I hear your question your question is where do the parents go for support? You do understand that they can have an advocate. So what know where do parents go to to to find out what's being done with transportation during a CSC meeting? How do they prepare themselves? Okay. So if you have a family that's been in the district for a while and there was

166a protocol that was followed usually and now things are being changed, right, for whatever reasons. How do parents know this if they're not they're not coming into the board? They're not they're not here tonight, right? How are parents made informed of it? All right. So, we we hear your question. I'm going to give it to Dr. Talbert and ask her to um we'll get your to follow up with you. So, let's get let's get we we I think we have your information. We have your name. We have your phone number. So, we'll allow Dr. Talberta to get that information and communicate back to you, but also update the board as well. Well, can I just ask a question? The parents are are having legal notices of these re reviews, right? the annual reviews, right? Right.

167Mary Mary, but I think I think what her question is not just the notice of the meeting. No, I think I think what she her ask what you're asking is where where do I get the where does a parent get the resources? Where does a parent get the information ahead of time that transportation hypothetically is changing? Correct. So when they walk into the meeting, they walk in with information that there's a possibility that in this meeting there may be changes to this cse based on A, B, and C. Ru. So I would I would say let Dr. It's a CSC meeting is about the child. So everyone should be on the same page. So let it shouldn't be us versus them them versus us. Right. So let Dr. Talbert look into it get the information.

168So therefore if there needs needs to be clarity that needs to provided to the parents then that needs to take place. If there's additional resources that need to be provided to the parents that needs to take place. will allow her to to look into this, update us, and also update you. So, if there's something that needs to be changed, then it's something that can be changed, right? Not just me, parent. Yeah. No, yeah, I say. Thank you. Thank you, Stephanie Andrews. Um, I just want to clarify about the open meetings law. Of course, you wouldn't expose anything that are in peril or police officer. You wouldn't expose certain you're going to purchase because it's going to cost the district more. Remember, these are all allowable, not mandated. As far as the IEP, I find it

169very concerning. I've been to like five or six meetings now, and Crisp in particular, and I think a few others have questioned, are we cutting services for special ed? I find that very odd that he would keep thinking that. Now, I just want this board to be aware that you have a fiduciary responsibility that if someone is giving you information, and I have information that similar things that this woman just said is happening. And we all know cse meetings, the boards just rubber stamp. They really don't review them. They just say, "Okay." And cse meetings are run by the people who are overseen by administration. And if there's this another agenda that's not in the interest of the child, they do meetings where parents are not necessarily notified. If you have information that that may

170be happening, then that's why at least I think three meetings you have questioned that which I found odd as a board member of nine years and one who attended for 15 years. So, you have a responsibility to go into executive session, speak with the attorney without administration, and get to the bottom of that. Because if that's happening, and what I've heard, I don't like what I've heard. One, cuz it's not right for the child. And two, as a taxpayer, I'll be paying that lawsuit when you lose it because the board will lose it because there will be enough evidence to support the positions of parents like this lady that they're not being informed as a parent. And I don't care there's a parent advocate. Anybody who's involved with special ed knows the parent advocate advocates

171for their own child and basically doesn't really buck administration. They do a little chest bumping to make it look like they're doing their job. We all know how it works cuz that's basically how it goes everywhere. They seem to get what they need and other parents don't. Just like this woman, just like other people. How come their buses have been changed? If it's based on an IEP, you better have a medical evaluation why that bus is no longer needed because if they have a onetoone, they can't walk home. Period. No exceptions to that. I'm a nurse 43 years. I want to know what medical improvement happened in a school that the onetoone now can walk home by themselves. Nothing you could ever tell me. So I advise the board to meet an executive session with

172your attorney because this firm, believe it or not, has a few attorneys who did that. They advocated for the special ed people and they are well-versed in that law and they need to advise you what your fiduciary responsibility as well as what your legal responsibility is to get to the bottom of a problem. Look at what happened in with Bernagazi in that district that got pushed under by a board for how many years and how many kids were exposed needlessly allegedly based on the articles of the paper. Why? because a board thought what they were doing was okay. It's not. You have a responsibility beyond what you think you have. You need to start exercising that. Thanks. Thank you. Any other community comments? Dr. Talbbert, do you superintendent? Good evening. We have just a few

173uh updates for the board and the community. testing. Our AP exams are underway districtwide and students are truly demonstrating their hard work and preparation. We're grateful to our teachers and AP coordinators for their dedication in this matter and testing concludes next week. NISA SLAT testing is also taking place in these two weeks. Our multilingual learners in grades K through 12 are taking the NISA slat New York State English as a second language achievement test and this test is administered each spring and it assesses their language proficiency in English. Regent reviews our secondary schools are shifting focus to regions and final exam preparation. Teachers are providing review resources and targeted support and regions week begins in mid June. Summer programming and planning. We are excited to offer a variety of academic and enrichment programs this summer

174including summer academic success at the high school. This program provides the opportunity for students to take courses that are graduation requirements. Students will be able to complete credits and take the required exams. ESY special education extended school year. This program is for students who IEPs list 12 month instruction. The service is provided for students who are at risk for significant regression during the school year. Science and reading enrichment. This program is for students entering grades K through eight. It will focus on science investigations that will engage our students and encourage critical thinking. In development, a summer arts experience program that will provide students in grades 3 through 12 with two days of arts enrichment activities. A sports and physical education program will promote injury prevention for athletes as well as general physical fitness. Program details

175and registration links will be sent to families before the end of May. This summer we will be offering a teacher summer institute which will run in July and August. offerings will be based on responses to the professional learning survey, but some topics may include data-driven instruction, formative assessment, restorative practices, classroom management, technology integration in the classroom, artificial intelligence teaching strategies. Staff members will receive professional learning credits in accordance with contractual agreements. We're proud to support our educators growth and collaborative planning for the 2526 school year. Scheduling for the 2526 school year. Scheduling teams in each building are finalizing their master schedules and staff assignments. Yesterday, parents of all students who will be at the high school next year received a parent square communication with the list of the courses their child has selected for the

176next school year. Parents are encouraged to review the document and contact their child's school counselor with any questions. Students in both buildings will receive their schedules over the summer. school climate and district initiatives. In the fall, we collected baseline data on culture and climate surveys. Survey collection for the end of year from students, staff, and families will begin next week. This data will inform improvements to school culture, safety, and family engagement. I'd like to take a moment to make a parent alert regarding a dangerous Tik Tok trend involving school Chromebooks. Well, what is happening? A new Tik Tok trend is encouraging students to tamper with or damage schoolisssued Chromebooks. Some videos encourage students to force objects like paper clips into the device to purposely cause a short circuit which could result in a spark and

177or a fire. also trying to bypass school internet restrictions, removing keys, taking apart devices, or installing unauthorized software. Parents, these actions are not harmless. They are dangerous and they violate school policy and can lead to suspensions or disciplinary action, costly device repairs or replacement, loss of technology privileges, or legal or financial consequences. There have been dangerous episodes at various schools across the island of Chromebooks catching fire in classrooms. What can we do? We can talk to our children, discuss the risk and the consequences, set clear expectations, and let's stay informed about these trends that our children are being exposed to. We want to encourage everyone to participate in the annual budget vote, which is May 20th. The board of education election will also take place on Tuesday, May 20th from 7:00 a.m. to 900 p.m.

178Voting locations of Northeast Elementary and Amityville Memorial High School. End of the year events, our spring concerts and art shows continue this week and next. Northwest hosts their second grade shows tomorrow. Edund W. Miles Middle School will share their music and art at the high school on Monday evening and the high school art show and spring concert will be held on Wednesday, May 21st. Our district art showcase is May 22nd. Memorial Day recess, schools are closed May 23rd through the 27th. Senior awards night is June 11th. Moving up ceremonies are June 24th, 25th and our high school graduation is June 28th. We look forward to celebrating these milestones and we encourage the board and community to join us at these important events. There were a few questions from the May 7th meeting that I was

179able to capture and one question was what is the status of the 4410 program? We have followed up and we remain under conditional approval and we'll touch base again next week for a status update on the approval process. They offered us limited information but they know that we are requesting expedited feedback. Another question was is the regular education budget code dip a result of excessing teachers? The budget dip is a reflection of retirees and attrition. Only one elementary teacher and one secondary science teacher are being accessed in the 2526 budget as a result of decreased enrollment. The next question, how much does a seat cost per pupil on a private or parochial bus? And do we pay per seat or by hour? We pay by hour and the amount differs uh based on the capacity

180of the vehicle. That concludes our superintendence report and I the middle school play is Friday. What is Friday's date? May 16th at 700 p.m. and it's also on Saturday, May 17th at 700 p.m. It's going to be a delightful play, a wonderful production. Please come out and support our middle school scholars. Thank you. Thank you, Dr. Talbert. I just also want to just take a moment to um to say that this is going to be Miss Paw's last school board meeting. I mean, we also have the meeting on on election night, but this is her last school board meeting. So, thank you for your time here in the district and we wish you the best in your future endeavors. So, thank you for everything that you've done. Can I Lisa, can I please ask a

181question before we close the meeting? Yeah, go ahead. Um, just to follow up on the the parents concerns, I just want to be clear on our next steps because we did have the cse CPSE recommendations in front of us the night that we had adopted the budget and Wendy, Caroline, and I all voted no and we voiced concerns that it wasn't clear that all the parents even knew and had agreed to the recommendations in that file. So I just wanted to be clear as to what we're saying is our are our next steps. My the next steps is that we asked Dr. Talbert to look into and give us feedback to us as a board as well as this particular parent that can go to other parents as to a couple things. One is um

182what are the resources a parent can obtain prior to that cse meeting. So for example, if there's changes in transportation, just using as example, then that parent knows prior to coming in that they may be change they they're proposing changes in the transportation. What would the resources that parent have prior to coming in to advocate for maintaining the transportation for example versus coming into the meeting being told that the transportation is is taking taking place. I believe that was just for clarity I believe that was one thing that that was going to be followed up with. So that was I think council might want to jump in. Go ahead. Well I mean I I think we may need a executive session discussion regarding special education. So I can give legal advice as to what the

183responsibilities of the of the district and the board are. That might be useful. All right. So, do we want to do it tonight? I I'll be here Tuesday. I'll be here the day of the vote. So, if we it won't it we'll work out a timing in terms in terms of getting together, but it it may have to be we have to figure out the time and when to do it. But yes. Okay. Thank you. So, we're going to plan an executive session so we can talk about this. Thank you very much. Right. And the and the board also does need to we we definitely probably just need to plan a meeting because we need to follow back up from our meeting yesterday with the superintendent evaluation as to our next step. So, we it

184may be beneficial to set a meeting and go from there. All right. All those in have a motion to adjurnn the meeting at 10:54. Winnie Kestro. Um Carol, all those in favor?