001as we all know in the emergency please note where the exits are and please silence your cell phones and please join the board in the pledge of allegiance to flag of the United States of America to the stand indivisible the only that we extra ones that are there if you want to may share them are those if we can maybe the extra ones there want to just share them are those yes so maybe everyone has maybe theun can just just yeah maybe just they can just kind of together and so we have um two extra hand budget yeah it goes there so many different variations that you know what they I was looking yesterday on the archive on the website it doesn't say approve budget anywhere oh it does it doesn't no if you wanted
002to quickly reference like I was curious I mean obviously you see the last the actual expenditures not the last two years but it would be nice thank you so much for your comment appreciate it can just see the presentations but they're somewhere whatd good morning good morning morning everyone and welcome to today's board of education budget session today we will be conducting a detailed line by line review of the proposed 2025 2026 budget this process allows us to carefully examine every aspect of our spending plan ensuring that we are making informed responsible decisions that align with the needs of our students students staff and Community several factors impact impact the development of this budget including Rising Transportation cost state aid allocations and mandated expenses one of the key criteria used by the state to allocate
003state aid is the combined wealth ratio which reflects the state's assessment of a District's ability to fund education locally this measure is based on the values of homes in the district it does not take into account the demographics of the students who attend our schools so even though the demographics of the students who attend amville schools are similar to uh a neighboring District who may receive 55.68 per in Foundation Aid compared to Amityville 37.839000 [Music] hok's proposed budget includes a 1.5% increase in state aid or Amityville over last year's allocation but we know this is not enough to fully address our District's needs we are hopeful that additional legislative Aid which will be finalized by April 1st will provide further support our proposed budget as it stands today for the 2025 26 school year is
004at 123 M 636,000 representing a 5% increase over last year's budget one of the major cost drivers that you've heard us speak about most recently is transportation which is projected to rise by approxim imely $3 million due to increased expenses and service demands we want to emphasize that we have worked diligently to reach this point carefully reviewing expenditures and prioritizing resources to best serve our students today's session is an opportunity for further discussion and refinement and we welcome input and feedback from the Board of Education as we continue to shape this budget we recognize that an essential question remains what will this budget mean for our taxpayers this budget represents a [Music] 1.82% levy to Levy increase to remain under the tax cap the budget will need to be cut by 2.44 million to remain
005at this cap we will continue to analyze the budget to identify more savings while we await the actual state aid from the New York State Legislative budget so we do appreciate your time engagement and dedic ation to this process and at this time I ask Miss vatti would come forward so we can begin our review of today's budget thank you um I I have some questions before we get into the line by line so I didn't know if that's immediately what you're getting into actually no so just hold a little bit because we'll be going through some of the statistics that Dr talber just spoke about and that will highlight some of the things that you are talking about so Dr Tabet mentioned combined wealth ratio the state uses a criteria to allocate state aid
006to all schools in New York state and one of the primary criteria use is combined wealth ratio this is big is on the assess value of homes whether you sell it or not how you got it or not and in armed bille this has negatively impacted the school district for a very very long time as you can see our combined wealth ratio is point 938 in 2425 the higher year percentage the less State you get so let me go to the next slide this is what Dr Talbert was alluding to we get $8,600 per student for foundation Aid and Foundation Aid makes up 7 about 75% of the state aid we receive so this is very significant so whilst we are getting $8600 per student neighboring school districts are getting over 50% more than we
007get hence Dr Talbert's pit for us to look at this with a very very close eye as a community what are we going to do this is not us this is the state telling us that that's how much you will get based on the value of homes in your District this is serious and we have to do something about it and it has depressed how much state aid we've received all over the years so this is the glance view of the revenues for the 2526 school year the number the $45 million shaded in Orange is from the governor's proposed budget it is likely it will remain the same or it will go up when the state legislature passes their budget by April 1 so what does it mean for us this meant when you look
008at the governor's proposed budget and you compare it to the you know the proposed budget for the 2526 school year we are only getting about 1.5% increase in state aid that's what I've been talking about that's what I've been referring to so if you look at the tax levy which is the first line that's what Dr talet was talking about this this is based strictly on the task cap calculation and it says that based on the calculation and this is math our Levy to Levy increase from 2425 to 2526 it's going to be 1.82% yes we have to talk about the EPC also so I know that's one question that some of the board members may have then we look at other miscellaneous revenues interest income pilots pilots are unpredictable it depends on what is
009granted the Ida Ida by the the towns and the county we don't have any control over that and then non resident tuation we build students who are not residents of this school district and we you have to find them you have to get the services you have to find the services that the student receive and Bill accordingly so we estimate that that amount will be about $3.7 million that is an estimate we can continue looking at that also then interfund transfer the interfund transfer is this amount here that is the money that the library because the library doesn't have title to the property and therefore every borrowing that they have to do has to come through the school district so we have we have to budget about $598,000 towards the construction to pay the debt
010service for the library in addition to that if you recall when the auditor made his presentation last November he wanted us to use the remaining balances that was in the capital project fund bringing over to general fund to pay off the balance that was remaining in the 2016 Bond account so that is the interfund transfer that you get here we also projecting that we will get we will have about $2 million left more than $2 million and we are going to allocate about $2 million from the 2420 5 fund balance to reduce the tax levy next year we did the same thing last year and we are going to do that next year as well then we are anticipating that our elected representative will give us the $2 million that they gave us this year
011as well so that's the revenues so what are we looking at the total expenditure from the first run of the budget was $124 Million we are still looking at the budget and looking at areas that we can make some savings if we identify something that we think we can eliminate from the budget we are beginning to look at it as a cabinet and reduce the budget as we go along the key piece is to reduce the expenditure and find more revenues that's how we bring the two sides of the budget together so right now we have identified $1.2 million of cut if we take the original budget of 124 million and reduce it by the proposed card that we have on the boooks right now we come up with 23 million that Dr Tabet alluded
012to our revenues is Now setting at 121 million so there's a Delta of 2.4 $2.4 million that we have to make up to reach the cap so now I'm going to pause and see whether anyone has question before we go to the line by line by does any board members have any questions um May anyone stop first and go around the table oh Chris uh on the last slide that you were just at um the on the bottom where it says difference between revenues and expenditure budget it says this will change if state aid increases do we know what the minimum dollar is there a minimum amount that we would get for state aid we don't know it so is it possible that it will decrease it's possible that it will increase okay thank you
013Wendy I'm sorry go go Wendy the the state the um projected state aid runs are published in January and I happened to look them up last night so we do know what the anticipated State a is what the floor would be and what you say will if anything it will go up right it's not going to be less so I've been disappointed two okay so we know that number we can't say we don't know that number so what is that number this number here let me go back is what you look at online it is the governor's proposal it is not the legislative budget right the state aid runs were around $600,000 when I 595 to be exact so we do know that number we that's what I use here I'm not saying I don't
014know it I said this is based this is what I'm saying is based is on the governor's proposed budget so we are saying the same thing we are using the same numbers okay down that number right so what's GNA I think Olivia has already stated that this is the number that the governor has proposed and I think we all understand it but we what we the legislators have not approved it so what has happened in the past sometimes they approve it for that particular amount there have been rare occasions where it's G down there's been rare occasions where it's gone up so we do have a number right now that we're working with it it's it's it's usually the floor it's rare that it goes down it usually goes up but I'm saying in our
015district it has it has a okay I have a couple of other questions so we we have this up until I think it was February 28th that we um got this last night the preliminary fund balance my question is are all the um expenses encumbered for this entire year in this budget that's presented to us is everything encumbered already like we don't anticipate expenses unless they're emergent what what do you mean by encumbrance we can only encumber funds after the budget has been adopted and approved I'm talking about for this year for 2425 I I'll just expand on that the reason I'm asking is have we put a freeze on spending unless it's for emergency use because even seasonal everybody gets their budget and they should be they should know their expenditures we should be
016encumbering those numbers have we put a freeze on spending except for emergency use yes we did it for December 1 of last year okay great um my next question is this budget that you're presenting has the $2 million that you think that the local officials are going to give us is that correct yeah okay I think that's a big gamble to include in a budget Because unless unless somebody could direct me to the draft Governor's budget that says $2 million for Amityville I think that's really a slippery slope to get on because we're going to find that we don't have to cut this number it may go up by another $2 million it's not promised to us it's not in the governor's it's not in the governor's proposed budget right now unless somebody could show
017it to me I didn't see it so um I think that while we're working to reduce the budget um we should keep that in mind I I don't know that we we should have done that um taken okay um the other thing is I just have a question on on a couple of things you said in this proposal you said um you you uh Central Administration looked and it's about just over $1.2 million in in cuts are those cuts reflected in the budget that's before us today or or is it in there and then we're going to talk about taking it out did you guys go ahead and take that out you haven't taken it out it's it's it's it's going to be discussed okay um as far as the library debt that you talked
018about I think you said something like $598,000 there's going to be um the debt The Debt Service correct um isn't the library responsible for that or is that debt service on the district um like it's a flow through right because we have to do it but it it has go through us for them correct so what you're seeing here is the library paying us back what you would see when we go through the slid you mention a Debt Service when we get to the de service part of the budget you would see the expenditure okay I just want to make sure that everybody understands that um the the last thing that I would say is um you know we always ask for the slides the board of education because we don't want to see something
019and be surprised by it I think it would have been helpful to have this slide we did not see it so that we might have had more time to have more thoughtful questions I would continue to ask that we have slides ahead of time for the 1.2 um just over 1.2 million that you um had identified as potential Cuts yes it would have been nice if the Board of Education had a list of those as we're reviewing this um I think the more information the Board of Education has because while it it falls on Central Administration to make these recommendations to us right you're the employees we're the board we're the volunteers so you're making recommendations and certainly we can go through this um it is helpful to have it next to us and we
020will share it with you I promise we we we'll send you the list well I appreciate you sending the list but we're at a line by line budget meeting and we don't have the list okay I got you okay thank you any other questions and I think there may be let's let's kind of keep the the questions to a minute so therefore we can get through so go ahead Caroline and then Megan I don't understand or could you please re explain the column the fund balance and reserve the 2 million that you may it seem like that's a transfer what is what is the context of that okay what we did was we looked at the last two days the board we sent you the fund balance projection for the 5 school year that's what
021came in the mail correct and if you look at it there is if you look at the um estimated revenues we anticipate that we will get more revenues it will be higher by about $2.3 million if you look at the summary page of what we sent you it's about $2.3 million and then on the expense side we are anticipating the expenditures will be less by about $2.1 million as well so if you put it together you're coming up with about $4.4 million then you allocate the $2 million to reduce next year's budget and that leaves us a balance of $2.4 million so if you add it to the beginning fund balance which was about $1.3 million at the beginning of this year then we are coming up to remember remember we did fund balance projection
022at the beginning of the year we are inching towards that goal well that's that's why this was surprising because this this number looks great 3.7 million in reserve um but I by the end of the year yeah I find it hard to believe that that we're actually going to get there um but what I thank you for clarifying that the 2 million left over in reserve goes back to the taxpayer via an offsetting of the levy or taking from the levy correct thank you Megan um so I guess I also agree that carrying the $2 million assumption for the elected officials is very concerning um was the tax levy projection submitted because I know it's due today it's very interesting that you ask this question this is the fact I mean I came in this
023morning and I tried to put it in but because we had a special situation because of what happened with the energy performance contract I had to call the Controllers Office to open the portal for last year so it's not it's submitted but not closed so Monday morning because we I have to call the controller's office and say close it I've submitted 2425 now close it once they close it because I have all the information for 25 26 in the portal already so once they close it I can submit okay um and then that's assuming no change in the plan with the EPC yes okay thank you um can you just um explain why we're we're projecting a $2.3 million increase in revenue and I know we want to move forward with the line by line
024I know I know Lisa I just just very quickly why like just high level why would we be expecting that much more in revenue for this year we look at each Revenue category sometimes it's very difficult to predict what the revenues will be but this year we did we we made an additional effort to collect monies that were rightly due to this school district like homeless Aid okay billing for home you know students who were displaced once the commissioner disallowed those the the students in this District we sent a bill we've been sending bills to school district to recoup all the money this is things that we we typically should do all the time and then we focus on what is called the stack form system for tracking and accounting for students when special education
025students receive services in the district whether it is in District or place outside when student are placed in District there is no formula which says take this and submit it you have to analyze every student determine all the services that they get and submit it to the state and we have begun to do that and all those things Foundation a we are stuck with 8600 but other Aid which is expense based Aid we'll be working vigorously on that to recoup as much money as we can get so that's excellent thank you um so are we assuming then in our Revenue projections for next year this we're up yes it's to we are going to keep up with it but it's very difficult to project at this point because it goes through the stock process and
026sometimes it takes a couple of months for them to reflect it in our state aid and you can see from the when you look at the revenue projection you can see that there's one particular line which is called public assess cost Aid that line is beginning to go up and up the last two years okay okay and I guess just in that vein you know it's nice that we can say we're going to be able to apply $2 million from this year for next year year and we're going to have $2.4 million to put in our unassigned fund balance but it also is a little bit upsetting because I feel like you know maybe we cut services or supplies or or field trips or whatever else that maybe we could have afforded um so I
027did that but I I won't belor it but that's kind of my thought process um I just have one more question sure go ahead just just to be quick um I sorry I was also concerned with the $2 million also just bring your mic closer oh sorry the other thing um I wanted to ask additional cuts that we're going to go over and it mentions special ed so they're not the mandated cut you know mandated for special ed the cuts it's includes non-mandated expenses buildings and grounds and special ed yes what we did over it yes let me go over you know in a bigger picture what we did was when doing the budget process we sit with special education and I'm happy Jen is right here to answer some of her own questions and
028we went we met maybe four or five times and the last meeting she said oh I have a number of kids that are now at bosies that I'll be bringing back in District so all those every when you analyze it kid by Kid you will get to know the story behind each kid and we budget according to the kid and what the services that that kid receives okay thank you um I was gonna say the concern is it seems the focus this year was to try to build up the unassigned fund balance um for those in the audience that may not know we can have up to 4% in there and while I understand how important it is for reserves it's the rainy day account I almost feel like that was on the backs of
029children our children didn't get field trips or other services so I think that there's a delegate balance when you do that the unassigned fund balance is very important but providing things for our students should always be the number one goal right we absolutely could have had field trips this year and I know we use that as an example but when when every other school district does it and we did not do it we could have done it so I think um we're most uh I know with mean speaking and and Leslie speaking I think we agree on that I'll take that upon advice because if you look at the budget there there's room there that we can work with so Dr Tabet myself and the cabinet will meet and discuss okay but PS it's March
030we've been asking for this for months um the other thing that I just want to point out with the tax levy I believe the 1.82% is budget to budget is that correct it's Levy to Levy because I through the calculations when you sent this home it looks like to me that um the tax levy being passed on to um the taxpayers is going to be 3.2% um I took I took the $117 million budget and divided this $3.7 Million number into it on this one on the projected no this is projected fund balance it has nothing to do what what would at this point right now what is the actual tax levy that would be passed on to taxpayers what is that percentage 66 million in percentage what is the percentage in percentage is 8.2
031but we also have to look at what we did with the energy performance contract wait a second hold on hold on 88.2% to be passed on to 1.82 oh I think you said that backwards okay I almost just had a heart attack okay I'm sorry okay 1.82 that.2 I think everybody just stopped and okay so that that's better news okay thank you so much oh okay so let let's move forward so we can L by line so we are going to go to the line by line budget at this time so what is a line by line budget um it is a detail line by line and it helps when you try when you are implementing the budget that's the key because everyone understands who what their budget is the amount and if they need
032anything we the business office understand their line and they understand what you see here is exactly what will be in the district financial statement and this is exactly what you would see in the appropriation status report line by line so that is what the line by line will do for you it is easier to track and it is easier to implement so today today what we are going to do is to go through the budget we're going to go through general fund budget only we have other funds we have school lunch we have Capal project we have special a we have special revenue and we have custodial funds but what the community will vote on is general fund and we are going to split it General support and the way you know General support if
033the numbers start this four numbers is called the function code if it start with one then it is General support if it starts with two anything to do with instruction if it starts with five it's Transportation community service we have so little of that and then undistributed or Debt Service starts with nine that's how you you know you track how to read the budget so this is general fund we're going to go through General support instruction Transportation community service in that order now we start with page one of the budget and please note that it aligns exactly with the original budget that I gave you same page numbers to make it easier to track over time so what I what I will do board education we're in the section of on board education so I
034will ask board members if you have any questions any recommendations in this particular section and just share it with us and then we can move move from there I'll just kind of go down the line so I'll start with um Leslie do you have any recommendations at all for this particular section really we reduced a lot last last year and there's not much more to reduce we reduced a lot last year so we did weed actually used to be $166,000 here and it was reduced significantly last year yeah we even reduced our dues in memberships at our yes yes we reduce it by this $4500 you would see this blank line here last year there was a number there and we reduce it thank thank you I I do have a question too on supplies
035for border ed um for the $6,000 um that is for on the bottom there says supplies for board Ed yes you you're talking about this line yes that's our the iPad things oh no we are not at the iPad yet okay yes supplies papers anything that the you know the district cler will need for the Board of Education terms of supply and then um for the expenses for this year for the board education for travel that was connected to a mandated training that the board had to do so it wasn't like we went on trips no no nobody here goes on trip all right so for the section on the on the line that says travel expensive Bo education for 24 25 year that's connected to the the mandated training that the board education has
036to do it wasn't that the board went on on trips that um Caroline no Megan um we do have a I know Leslie said we cut some memberships but I I mean I haven't seen anything um as a result of our memberships with a few of these line items um after you know eight and nine months of being on the board so I'm not sure the value in continuing um the reform Ed financing today membership the no refit is you have to why why do you have to we haven't received anything from them as a board of education so Wendy Wendy I'm just building on what Megan's saying wait a second let let let Megan finish and then from that point if if someone needs to add they can add to it so go ahead
037Megan that's fine I I mean it it's just my thought process too I'm not sure why do we have to and we haven't seen anything uh you know the the next one so Association of Latino administrators and superintendant I've seen I haven't received any email or anything um uh I think the NASA suff school boards Association might be required national black Council of school boards I haven't nothing I you know qu as the black school boards so I I guess I did question it because I I was you know and it's small ticket items but I had not been privy to any um exchange of information as an response for being part of these um you know associations so just question so I think for refit that usually occurs at one time of the year
038and when when it does happen there's information that's been sent I don't think it has happened yet for this particular year in terms of the other ones if we want to look at the other ones in terms of and see if we want to make it as a a potential to to remove we can um but on the same token I know with I haven't received any information about the the ones that are there except for the New York State Focus the black school board members that organization is in the process of being reorganized and last year there was no dues that were Collective from any school boards so we did not pay anything for that last year so I'm not too sure if it's an organization it's something that I am involved in have
039been involved in the school board has been involved in for since 20 200 I don't know 8 2007 they've been involved in and it's a it's an organization that is for all school districts it's not for um black school board members only it's for all school districts who have a population of Black and Hispanic students and other students to work collaboratively um in terms of addressing the needs that may be unique for that student population so that is the focus of the organization and it's been open to all school board members it's not been designated for just um black or or or Hispanic school board members so um it's once again it's it's a course for $400 the board can join collect all together as a board or the or individual board members can join
040so if if it's something that other board members are looking to reduce then what I would ask is that if I could just pay for the individual not but for the budget that it'll be for the individual person being on on the board being So Lisa so maybe what I'm understanding is maybe I'm not actually signed up for maybe no the whole school board is signed up but we have not had any really significant meting for I I know you're speaking to the one in particular but there were the others listen Maybe we didn't pay memberships for them this year well maybe we should po up no we paid membership yeah we did we did it was in the budget uh that's that's that's the expense you find here okay okay we we can move
041on I mean it's not I I it's ,000 but it's still yes we can take a look at it and we can provide information to the Board of Education about these different um organizations and whether or not um anyone has received any information I know from the caucus there has been no really information that's gone out to school board members but I cannot speak for the other organizations yeah and I I just wanted to add a little bit of context here rii they were very instrumental in the campaign for fiscal equity and and now that we are looking at doing something about our foundation Aid because for a very long time School District all over the state was fighting and it it was not until the last five years that the state decided to boost
042Foundation a unfortunately we didn't benefit so now that we want to go out there and fight to boost our foundation a it's something that I think we should look okay okay thank you for clarifying go ahead I was just going to say I you know and I had wanted to ask earlier like you had said like what are we going to do about increasing our financial aid I'm just interested you said we're going to go out there and fight like what is that just just big noise just no not noise not noise because this only impact a few school districts right you know the formula is so unbeneficial to our district and why and of course and in fact the state has already started this study and it's being done by the Rockefeller foundation so
043this is something that we can start reading about and if there's any way that we can join them because when they were making their rounds throughout the state I listen to one of the webinar and one of the school district that they mentioned was arm all right great thank you go I I have go Chris go ahead no go ahead Wendy oh okay um so I um would say to the board also to look at the uh expenditures for travel which includes our com um our training that we um overspent this year already I know one was proposed to us so I'd say keep that in mind as far as the dues and membership um I Echo Megan sentiment we have dues refit $600 the Latino administration's $2 um the national black caucus 900 the
044caucus of black school board me Members 400 I've been on the board since mid May I've received nothing no um no meeting invites no emails no information and um I think that while you may look at this as small spending small spending ends up to Big spending if we are able to cut this we should cut this I know um Lisa spoke about the black caucus I know you're listed as the treasurer on that so maybe you get more information than us but we we don't have this information so I think what's important is if we're looking at this with a Keen Eye on what to cut we could sit here today and say we've received no information we've paid all this money and we've received nothing in return so I would say I would
045like to see the NASA suffix School Board Association kept we use that and the New York State School Board Association we use that those are the two that I'm proposing we keep and cut the rest all right so I'm just going to just to clarify one thing as I stated before for the New York State CK as of black school board members yes I'm the treasurer and I'm also the assistant to the executive director as I stated before there were no dues that were collected from any school district last year whatsoever from the caucus so um once again I would like to for us to stay a part of it has been a very beneficial organization there has not been anything that's gone out to boards in terms of attending we are in the process
046of reorganizing ing as we move forward probably within another month or two there'll be information that will go out to all board members who are members in in regards to that so it's up to the board the board can make a decision if they would like to continue or not only thing I do ask if that the board does not want to continue I would like to continue um with paying my fee which is I don't know like $50 or $60 to be part of the C I think you could you could pay if it's an individual thing that you're doing I don't see any issue with that and I no I'm saying I'm saying as the school board paid my individual okay I'm not sure about that but what I am gonna say is
047that while you may say they're doing good work that's okay but we don't have to be a member of this if we're not if we're not receiving anything returned so I think this is a decision the board has to made if we're going through line by line item we can't just move on to the next page what is our decision on this so Wendy I'm waiting for everyone to have an opportunity to speak on this and then from that point we can make a decision about what we're going to do go ahead Chris do you have anything yeah my one question is about the travel expenses why is it not why is it not a line item that states that it's for training because you can clearly get training without traveling and that's definitely misleading
048to everybody I I can change thee travel and train mandated training right and not like in one category just make it a separate one so that way we don't have to spell so we could because right now our traveling expenses would be zero isn't it but our but that whole dollar amount is just training not travel does the travel as well as the train registration and everything that is associated with that training right but we as far as I know we didn't none of the board members traveled it was just registration for right yeah um it's it's reflect so I I think that as we move forward then maybe just we can make a notation underneath that travel expenses include registration correct are you allowed to change the name of these codes or is it
049like a format that's all I'm gonna say just just kind of explain it yeah so we can when we put the invoice through we can put a little bit of discreption so this will require further detail to pull the information out I I think it's just for the benefit of other people trying to read this someone might read it and think where are they going and we know we haven't gone anywhere but I understand you're bound to the format that's mandated by the state or whoever comes up with this template you know it's it's it's it's I can put a description underneath it because this is great that would be great right so Dr do you want to say something in terms of the uh 400 Contract Services wouldn't training in and of itself the
050registration of the training go under for 400 yes so it's there it just made it a descriptor and then if there is any just to make it clear to the reader right so so travel would be zero and we would just add that into the contract that seems to make more sense yes thank you all right so went out the point everyone has had opportunity to speak on this particular page so let's move forward um in terms of board education how many people want to remove being involved in in refit me I anyone else or do you want more information to make your final decision to make it do you want more information or you want to um decide right now no me personally I just want to continue with the associations that I have
051benefited from that being nispa and nasau bosis so I if it's on an individual basis those are the two that I want for myself second that um how about refit though we do I'm we just just if you want to isn't there vote in that with the refit yeah so if you want to be you want to stay involved just yes anyone else no I know I got I got you already I I would like to know like what the benefit is for us being in some of these organizations before I really decide whether we should be in them or not all right so okay go go ahead um and Megan I would be interested in understanding refit a little bit further before I can say yes or no but besides that I would agree
052with Caroline statement the Nassau suffk and the New York State okay all right so we'll just we'll get more information because there's not enough for us to well what about the other ones I think we could other right now the other ones I want to stay in refit right um and I would like to stay in New York state caucus of black school board members if I had to remove the Latino and administrative superintendent I'm fine and national black Council or school board members and okay with that but the others I want to stay in so right now it's the 33 so we have to get more information we'll go from there wait I'm sorry wait it's 33 I didn't see anybody else weigh in on the other ones Leslie and and Chris said they
053wanted more information all all them or just refit he said refit in all of them so can vote on all of them later on why not so this is this is the beginning of line by line and if we it's noted if people get information and they want it removed it can be removed right so go ahead so it's a question go to page two now yes anyone have any questions on page two and I'll go this way go inside Wendy anything on page two have question can you come back to me I just have to turn the page um Chris oh go ahead Leslie I just had one comment just speaking to you Mike a little bit more I know just move it closer um the district clerk we hired a fulltime District Clerk
054and that's why there was such a jump a tremendous jump the correct 5100 I just wanted and and I have to estimate for any projected raises right that work absolutely okay thanks go ahead carine I guess I would also add that um this is the year we bought the iPads for the election is that correct no we we budgeted for this last year we decided to remove it and now I'm bringing it back um May this would be good for us well that's my question so iPads are in this year's budget or for no they are not 25 26 budget we remove it in 25 2425 I'm bringing it back in 2526 that's what I mean I'm sorry so that's why I'm seeing a a jump 27,000 correct to 33,000 that's for the iPads correct
055correct that's why I made I put my yellow sticker there for you oh sorry I'm looking at the old yeah it's the same page but yeah it's the same thing okay so that $6,000 jump thereabouts is for iPads correct correct next year corre okay so just a quick question for the iPads it's something that's not required for us to have it's just something we want to do it if that's just for clarification for the iPads for elections at what point will it be required is it just recommended or is it required I I don't I don't know the response to that question this is something that Chris Cod and I worked on the previous year I didn't get any update on it this year whether it's required or not but I'll find out okay thank
056you Wendy go ahe Meg just wanted to understand further I mean that's only a couple of iPads so what what's the benefit of the iPads what what are we doing with the iPads tallying at the ends tallying at the end you see that last year it took us hours to get through yes but what but we have Chromebooks and so what I mean it's we're just using the computer to tally the numbers it also it also houses the roles and so if somebody walks in at a moment's notice because we work with bold system and B system is the one that updates the roles for us so when we we have something that is portable can move from one place to the other because this are sensitive information about people and if you yeah so
057that's why I think it's a good thing to have because some people just if somebody moves into the district within the last couple of weeks they can come and vote but they you have to check to and they say I went to DMV to register but you have to find out all those you're saying when the voter comes the the the workers have the iPads they check in on the IP check in iPad and see whether this person is the res of the district yes as with other go Wendy um if we're looking to cut over $2.3 million why do we have raises in here go ahead we we have to cut $2.3 million if we right isn't that what you said we're looking to cut $2.3 million if we're look looking to put cut
058three $2.3 million I don't why we're building in the raises if we're that if we're fragile and we have to cut $2.3 million that's a ton of money you know throughout throughout you know a budget That's the basis for this line by line if the board would like the cabinet to cut back on those we'll do it that that's what I think we should do so for the district clerk that's a position that's um reappointed on an annual basis so it's not guaranteed contractually that that person has to have an increase in this Sal correct but but if we're building it in way to cut oh yeah of course I'm just I'm just making of course I'm not I don't want I want people to understand that it's not contractual that it's not part of
059obligation and we're not adhering to that it's an option right it's an option that's so I I'm proposing to cut out the raise okay right um Chris do you have anything uh no thanks right um so coming back to me I'm still I think iPads would be great but I still say let's make that as a possible notation to maybe hold off one more year okay and and I'm okay with the the district clerk salary not increasing it um to the 5100 so I'm I'm okay with with looking at those two areas that's my my opinion so everyone has had a chance to speak can I just say something on the iPads I actually think we need the iPads I came from a district who implemented iPads we had results in like 15 minutes um
060I think we were there till 1: in the morning from 9 to 1 I think if we're going to move the district forward in in all areas this is a key area this is one of the most important things I support the iPads anyone else I'm just because we're at the point we're getting to the end so we we have the district clerk possibly removing that and then removing the iPad so at this point in time what would you like to do do you want to keep the increase in um district clerk salary and not increased it or and what do you want to do the iPad so let's I want to keep the District Clerk's salary as is the 71,000 okay so that means it would go up option yes it's a it's a
06112year contract so 12 month I'm sorry 12 yes 12 12 month you're right um I want to keep that and I'm fine with cutting the iPads okay Chris uh I'm I see the benefit to the iPads but I see it as somewhat of a luxury item that we can put push off to the next year and district clerk I'm okay with the increase go ahead liy is there any way we could just use a few of the iPads at the count Counting you know at the end of the night when there's tallying would that make it quicker and you know and not use them at the vote uh we have to check with bull system the the software company to see whether we can do that if if it's going to alleviate us from staying
062up till one o'clock in the morning that night I would love to see if that if they could use them yes in the at Northeast in the evening you know when the T when the votes are all over I it's see you all right so um so that so that way you're you're saying yes to to the iPads you saying yes to iPads potentially okay a little bit more information I'm sorry but po IAL yes yes right I think heard with no rise so I got Wendy Caroline Chris got you Meg um no raise for the District Clerk's salary for me and I think of the iPads as if we can we can if we can't let's push it off um it would certainly help streamline things but let's see if we can afford it
063all right so looks like the salary is out so we're going to remove that that increase in in salary and I think the iPad were at 33 Okay so we have to removing removing removing the salary it's not going to reduce it by 5100 out because the previous District clle was making 65 you I projected and the new one came in at 70 right so we're reducing it by 14 00 and I think and I think because it's 33 the iPad stay there's no movement yeah right now the iPad stay yeah right now the IPA stays for now yes okay y go to pay three yes I'm sorry sorry any questions from the board of education on this page I'll start with Chris this time around um not right now uh Wendy um there's a
064$10,250 raise included in here I would like to see that removed for the superintendent um there is under assistant super for finance there's a green box over it so I don't know if there's an increase an increase of 2% also we can remove I would like to see I would like to see the raises removed throughout I mean if we we're talking about cutting money this is what we have to do okay um and um actual expenditure I think I think I'm sorry you could go to the next person I just have to look at it a little bit more but those are my two recommendations right now um Megan do you have anything Megan do you have anything um yes um I would like to understand the non-instructional overtime um what you're talking non
065instructional overtime yes um this is for the superintendent's office oh thank you this is for the superintendent's office um if they work beyond the 40 hours a day a week they entitled to overtime and there are so many situations where I see it myself where this gentleman is working so many hours beyond the 4:00 is it associated with like our meeting days like that maybe we should be looking at the eight hours when when to start when to end the day instead of just building in this overtime um Dr you want to take it overtime uh has been necessary if we recall we have been without a consistent clerk he has taken on many responsibilities to keep the Board of Ed functional as well uh this is a line item that is used it's a
066oneperson office and I do not recommend that um we take from this area if we do it is likely that a transfer would be required to meet the needs that have been consistently um demonstrated okay so what what's being budgeted is actually less than what's being spent even for this year at the fund balance correct and this is something that the auditor brought to our attention during his presentation right so that we would have a handle of approving overtime before the overtime is spent is that what you're referring to no that's not what I'm referring to what I'm referring to is that when he calculated all the overtime for the year there were some areas and because of it there were some areas where there was overtime and because it's a oneman office and he
067had to take on a lot of responsibility as Dr talet alluded to okay I thought there were a few confidential secretaries so I wasn't so this is just one one okay thank you the um one full-time equivalent accountant yes sorry the same equivalent um this was a new role that was added in the business office can you please speak to the need um I guess the business case for why we're pursuing this new role there are a lot of State reporting in the business office that we don't the board is not aware of a lot of accounting closing the books opening the books at the end of the month making sure all the reports are in shape it's tremendous and and in addition to that managing the business office it is a lot of work
068and it they used to be a position like that and it was eliminated as a result in this school district and one of the only few School District it goes from the assistant superintendent to a principal accounts cler there's no one in between it's a lot of work okay so you're saying there is not an accountant right now no uh I just have one more question about this this um business office equipment we budgeted for last year but we didn't spend anything just before you before you go that just one second it's connected to the accountant question no no no yeah just want to the account this is on the page huh this is on the page no no I no no no no I'm saying to before you go on to your question I
069just want to ask about the accounting that that that's all so with with the accountant is there anyone in the office right now that tries to do this work of the accountant or is it it's it's the principal accounts click and she's also the accounts payable click and she's been in our district for a number of years I don't be want to say so but she's also may be to the point so we understand that she may be to the point where she's going to potentially retire retire so I I think we need to keep this in in mind this year she we haven't heard anything as of yet we don't it might be so you're just like getting it's to set yourselves up so that you have somebody just in case is that what
070it is you're right just so that we understand uh yes and even if the principal account clerk remains to have a an accountant is an important next step for us and and I also look this just my my perspective this individual has been in the district I I want to say maybe 30 40 years 44 years so the knowledge base that this individual has I look at it that if we bring an accountant in maybe some of that information can be transferred over to that person so as that individual walks out the door whenever that is at least we're already prepared and we're not scrambling that's just my perspective on it that's what I want to say about the accountant is it connected to the accountant yes um because I I think we all wondered
071why are we adding a new position and at the bottom of the page you have all these Contract Services that are being it appears eliminated um or reduced and I thought oh no it's not reduced it's just this was where we had the FI the cost for the financial advisor so when you eliminate that it looks like it's reduced I okay so Contract Services the last item that was the fin right yes yes we had the financial advisor in $175,000 last year I remember take it out that's why it's showing a negative balance so I was thinking without understanding that we have um I forget the exact title of the employee who might be approaching at retirement since we no longer have the adviser that's why you would propose a full-time accountant but that's advisor
072it was it's not the same as an accountant accountant is a specialty okay um further going back to the top the um $10,000 raise I my understanding is that's subject to written board approval but um I would not want that to be included in the budgeting I think Chris had something on the accountant yes I have a accountant question as seeing as these are all Financial positions is there any savings that they would be bringing us I know it's adding a salary but would their tasks be as far as like catching errors or reducing somebody else's overtime so to help it's a little away from the salary and also identifying one of the areas that I keep on the Mantra is we have a revenue problems we have Revenue problems this is an area that
073any accountant that will come in will be targeted to do look at areas where we can say look at all the bills and make sure that indeed we have to pay all those bills those are the Strategic decisions that an accountant will help us to save money on the expense side whilst at the same time generating more revenues for the district so it if it if it all works out well they should ultimately be paying their own Sal like funding their own salary and hopefully beyond that yes okay listen if an accountant is going to help us Financial wise we've gotten in trouble in the past with finances I don't think it's a bad idea to have another layer in here and another set of eyes I mean I think I would support that um
074my question is um about this equipment for the business office last year it was budgeted um in 23 24 we spent $810 last year it was budgeted just over 2,000 they were no expenditures yet we're budgeting another $2,000 what kind of equipment would the business office need is that's something we can cut it seems like we're not really using that okay this are for printers printing checks for vendors it can break any time so it's just as an emergency in case as an emergency in case it is needed okay if it's not needed don't use it but have it ready can we reduce it by a th then do th000 since we didn't have any expenditures last year some of those printers are workhorses they are not you know the little ones that you use
075to print we use at home it cost about $2,000 all right so before we go to but if we don't use it it goes back to fund balance right so before we go to the next page I I think everyone has an opportunity to have had an opportunity to give the opinion um Leslie did I miss you I'm sorry it's been answered uh non-instructional salaries business offerss how many people are in the non-instructional how many's on staff I think we have six okay all right so couple things that I heard here just as we move forward this recommendation to not provide increase for um I think for the superintendent you're also saying the the other assistance soups that because that's for both take both out so all all assistance soups you're talking about yes and
076then um also the accounting I think I heard that I think everyone's in support of keeping the account in in there yes yes um just for the public to know that well the assistant soups for last year did not take a um a race so just be aware of that page next page okay wait so I just want to make sure that's confirmed we're taking that out then right so nothing was proposed for the assistant superintendent for finance there was not well no I'm not seeing she just said it's 2% increase right so in term in terms of increases for for me because I think I'm probably the only one for me I am in support of giving them something because they did not take anything last year so if we if we look at
077things down the line and we can give them some type of increase that last year they took no increase so if we can give them something for this year I would like to at least provide something to our our cabinet so I'm just saying that I'm I'm one person we have to look at everything and I heard from Caroline I heard from Wendy and so I'm just looking for I didn't want to I thought I was the only one that was saying I would like to there was a $5,000 raise last year for the superintendent but you're talking about the superintendent re received no raise last year nor did her cabinet we stood with our ATA until their contract was closed furthermore my salary is negotiated and it would be wise to keep it in
078the budget because you don't know where it will land um let me just say this our our Central Administration would they very much appreciated they're also top tier and we usually have a very heavy in all districts have heavy um that Central admin is a heavy cost to districts um certainly other districts uh do take a freeze especially um um in in light of uh financial difficulties This Is Not Unusual and this comes with the job sometimes and so as as I said last year the the cabinet definitely and superintendent did take a freeze so right now we're up to the point of what do what does the board want so I Wendy expressed her opinion I expressed my opinion I think Caroline had said you said no for the superintendent or is it all
079of them are just for one that's so we can I'm not in support of the raise for the superintendent I cannot see the raise I'm sorry maybe you mentioned it and I didn't it's it's 2% will be so 2% for the assistant superintendent I'm I'm sorry the business official right I'm right I'm in support of leaving that there um and that those are the only two for this page correct yes then I would continue Page by Page okay go ahead Leslie I'm in favor of the raises uh Chris we choose one or the other right now we can revisit later on and make further Cuts or is this the final decisions that we right now there will be more there will be more cuts a long way probably but we're not going line by line
080this is our opportunity to go line by line cor I mean what are we going to do in the middle of a meeting say P.S we don't want to put a raise there I mean correct we but there's an opportunity for people to come back up again and say I want to look at certain are so this is even though we're going line by line there there's an opportunity to go back on the things that we have suggested and is a I see a note stating that the superintendent um increases part of the contract no I see a note right under these superintendent of schools says contract yes part of it is contract and part of it is the projected rise her raise is not built into the contract that's what it me no it's
081not but the the number you see that is based on contract plus the r I'm sorry question of clarification I was under the impression and I feel like I saw it in print and I don't have it in front of me now that the contract was for 244,000 correct okay so now the approved budget last year is 249,000 correct that's a 5,000 raise above the initial contract she didn't get didn't get it okay she didn't get that so it was approved in the budget okay understood so now we have to okay I follow you now thank I feel like I remember hearing last year that that $5,000 was in her contract and that's why it end up staying on no what is in her contract is the ability to pay for un use vacation time
082okay um wait wait hold on a second say that again say that again about the vacation time there's there's a clause in the contract okay to pay her for unused vacation time and you have to budget for it at the end of her contract at the end of at the end of every year it's contractual Chris can I just ask a question yeah because she's budgeted for 240 this her salary is 240 and then we're budgeting for 260 so we're budgeting $2,100 over $249 249 it says 240 249 was with the $5,000 increase that didn't was approved but not so but do you understand what I'm saying if it's 240 why are we budg if her salary is 240 ladies ladies and gentlemen we if we require if we require more information on this I
083think we need to I think we need to get some clarification about the contract so let me just say this it's 16,000 really above what the salary is so what I'm just saying at this point in time time we seem to be requiring some more clarification in regards to the contract so I would say let's hold off on this particular item in terms of making decision if we not whether or not the raise is going to stay in or not in two we as a board understand exactly what is there what the contract says and go forth that's just my suggest so my suggestion is I understand what you're saying but we could still talk about whether we want to give a raise or not that doesn't that doesn't matter as far as contract as
084far as the sick days we're talking about a raise right now right but would would I think the concern is also what actually is the current salary at this point in time I think that's part of the conversation I I believe because there was a conversation about what's there on the line and what it's going to go up to so I think that's please clarify I think that's part of the conversation that there's an amount that was there for 2425 and there's amount that's um budgeted for 2526 so are people asking for clarification on that amount from 2425 to 2526 that's what my my question is because if that's the case regardless not so that's the first question is that is that the question is there are you asking for clarification on that yes because
085I okay so this is based on an increase as far as I could see from what is actually actual salary so so so that's one thing so the question is this let's say hypothetically let's say hypothetically the amount that's there right right that let's say four people agree to a raise so we agreeing to AR raise for what's right here to 260 you see what I'm saying or are we going to ER raas it something else because it's 249 plus 10,000 which brings it up to the 260 so right right so the amount is debate right right that's not clear and the only thing that I would say is I often find when things happen at at a meeting we don't have great followup and things kind of die so I am really asking that
086this information come to us so that we could vote on it because um to your point Lisa it's an excellent point if the salary is 244 and it's saying 260 that's a little bit um no right now it's it budget last year for 249 right um didn't take a a raise last year and it's going to be going up by another 10 thou it's going to go up $10,000 it will be roughly about 260 so let's move along do we want to do a raise and not do a raise so we can keep going cu I say no raise right now I mean we could get clarification on it but the raise part is an easy easy thing if we're saying and by the way when we talk about these things nothing's personal this is
087business we're looking at a budget and we're trying to cut $2.3 million all right so let's let's move move forward because we'll be here to war o'clock in the afternoon on this we're going um do we want to anyone else raise no raise I think lesie said yes I said yes Caroline said no um Wendy said no so Chris and Megan so we can move this forward because it's 1020 we're only page three uh no for me the way it's presented right now it has to be a no for me I would like to understand better because this says a 4% raise and it's based on a value that is not actually being earned right now so it's it's not clear so I have to say no at this time all right let's move on
088but did you do the business official too oh they everyone said yes to I think to the accting okay no the business official rais too I think we so the business official um we're going to be going out for another business official so um the question will be do you want to do the the 2% raise which brings it up to 206 that we'll be that we can go that high up that's and in my opinion so if you look under approved budget for 2024 2025 it's already 26,40 right and then we're carrying 20640 so I'm not right so she is no 2% right so she she did not get a raise last year in 2425 so even though she did not so again so again we we show it but that's not actually what
089you're earning right now correct so it's really the 202 to the 206 thank you for that corre all right so um like I said we're going to be going out for a business official my recommendation is that we leave it at that amount so therefore we have the ability to get um individuals to apply for the position with some experence okay with that I'm okay yes for me agreed all right so let's so we're on the next page page four any any questions about this page at all um Caroline here um I I do have a quick question um on the supplies for the business office we more than doubling in the budget is that necessary um this code just go to the mic um this code that yeah it we in 2324 we spent
090about 165 last year we spent 8,900 but we're budgeting for 20,000 that's what I'm looking at the 8900 is what we have expended through January 24 right 202 we are just halfway through the year right but I thought we put a freeze on spending unless it's only emergent business office if we need checks if we need paper or on an emergency basis an emergency okay anyone any other questions or comments on this page in terms of potential not here all right I'm going to go to page four page five page five anything on page five any board members have anything on page five I do um can you explain why legal would go up by $20,000 I think that might have been in the proposal right no it's only for one year legal's only yeah
091that's my question I thought you know even though we have a three-year we we go out for RFP every three years it's a 12 month contract so no this is this is for General Council Services General Council Services is very difficult to predict um it depends on how many times we call the lawyer it depends on all the services that we request the lawyer we request them to do for us rather than the labor labor is specific but this is based on an hourly rate so it depends on how many hours the of work they perform throughout the year and based on what we have expanded the proud two years see that is $332,000 last year was $346,000 so this was aligned with the last last two years it can go down yeah but depends
092on the services that we request I think the average is usually District pay 250 so we are on the high end my my concern is the labor council is being reduced by $115,000 when we have two expired contracts we still have to get in so we're obviously going to be using labor Council more so why would we we we reduce labor council with two expired contracts we have to get through I have to look at that I I would prop I would propose um to the board not decreasing it um because we I I have a feeling we're going to find that we go over we're going to be working through these contracts it took a really long time with you know the ATA I'm hoping that it won't be just as long but you
093know this was a lot of money spent can I jump in go ahead um I I understand that we have to carry a value in here and I hear what Wendy's saying but I would propose to the board that we go back out to RFP again we went out to RFP um in augus is we decided to Pro continue as we have been uh with the existing Council and we at the time said that we would revisit around this time of year and it seems that it would be prudent of us to go out for RFP and get the best value for the support I support that um I I I don't I don't support going back out at this point in time um I think that we should leave it the amount that we
094have at the current time at currently and as we get closer to our the reorg time then we if we want to go out for another RFP go out at that point in time I think we just need to leave the amount in if we if we go back out for RFP and we go down it comes down lower than that means it'll be more money that we would have in our pocket so I don't support going back out for um RFP for legal at this point in time that's just my opinion everyone everyone had their opinion so let me just hear Leslie and and Chris go ahead contract up September right October no no goes go go the contract July but you could do it at any time right and I understand that I
095understand we can do it at any time we're just in the middle of the budget season so I'm just asking that leave it the way it is leave the amount in we can go up for RFP and then like roughly in May time start the process I mean start the process early so maybe in May we're going through um looking for um looking at other potential firms and then at that point in time will be in place at the start of the school year not exor me at the start of the reorganization meeting to have gone through our rfps know who we want to have in place and we can have them in place at the rior so if we have them out here it gives us that flexibility to um look at different law
096firms and if it comes in lower then it comes in lower that's just my recommendation well we also have quite a few postings out right now that we have to interview for HR and um business so yeah let's get through that let's get through that and then I think that's a good idea to do that maybe the end of the year and we have we have the external auditor that we have to do as well so that's just my opinion go ahead um I think I heard from Wendy heard from Caroline heard from Leslie I'm F sorry just to clarify find waiting a few more months which is better than wai another three years which is what our contract says that's fine um Chris and Megan I haven't heard from yet so we can move
097forward uh I agree with going back out but not immediately like maybe in a couple months like for the summer let's get ready so that at the reorg meeting we have more options like close out the year but I agree to that that's my point is that I so thank you uh that's what I intended to to imply I understand that we needed to carry the money here but I would like the board to consider and it sounds like we're on the same page that we go out to RP again so we can get the best value for but what about what about um the $15,000 reduction can we just vote on that I I double check my numbers because I I did look at you know the rfps that they submitted and maybe this
098was an error on my part because I remember something is it a flat fail the the labor retainer is a flat Fe it's a flat Fe and it went up by maybe about 2,000 1,000 so I'll double check my numbers I think I was missing that part It's A flat B okay thank you so much all right we're on page six anything on page six anyone have anything on page six you see this that was oh this was what I was talking about anyone on page six uh we're still we're in C um I think that we should uh increase human resources just in case um we don't know what that's going to come in at well I think we didn't we just put that posting out with yeah but we we did a range
099right the range so it should have the high end of the range so we just that no that's the low end of the range it's 185 it we yeah I think I think it I propose that it increase to 180 no 185 the range that was agreed upon was 160 to 185 185 then thank you for the correction okay all right anything else on this page so all agreement goes up to 185 yes yes yes yes yes anyone else on this P seven page seven anything on page seven I'm looking down the line anyone on page seven am I looking at okay Chris go ahead this is Central Administration both uses on the top then it says personnel and record management so go ahead Chris um I'm just looking at the the note and that
100the the Bose fee with the increased package that we were going back and forth on this year so that so this number is with that that bonus package this this number is with an in District person and this is one of the areas that we were looking at to cut so if you when you get the list you see about cabinet has decided to cut it back to the same services that weeded this year so you see a reduction of about 48,000 it's not reflective on this version syntax syntax is the same as the old it will be the same as the old yes so it's showing a 50% in I'm sorry a $50,000 increase correct that will be removed when we I give you the cuts okay remember at the beginning well no this
101was that they they reduced 1.22 million that's that's one of the areas okay there's actually like two layers of this and I don't I'm sorry Chris because it sounded like you're about to speak to it and I don't want to cut you off if go ahead Chris no go go ahead I'm just kind of trying to gather how this is working out okay well back in the summer the fall we were deciding do we want to do like the barebones syntax package or we wanted to go one step higher and the it was a split vote but the vote was to go one step higher so instead of spending $55,000 we opted to spend $887,000 now in addition to that initially it seems like it was proposed to add $50,000 onto the 85 you took
102that 50 back we haven't seen it you're telling us so I understand but I would further propose let's go back to the Bare Bones package that we did not vote for last fall yes and I would so that would take this budget line down to let's say $60,000 I would like to add to that I believe the photographer was here at our last meeting on Wednesday took one picture and sat in the audience for the rest of the meeting after taking that one picture so I'm assuming they're factoring in his the number of hours that the photographer is actually here no it's site visits it's not the hours it's site visits per month that's associated with the package it's a number of site visits so this has been scaled back from having an in-house person
103to assist with Communications um throughout the district to going back to the package that the district is operating with this year um the package without us operating this year I don't even recall what was included in that $58,000 it was it was just a little bit less yeah like instead of a eight times a year newsletter it was a quarterly newslet it I mean we'll look at it it's quarterly now yeah we'll look at it I can't remember it was a while ago to me it seemed like you know for a district that's trying to trim excess spending any which way the basic package was going to be you know not as nice as the next step up but good enough all right so so what what I'm hearing now is that we we know
104that the 50,000 that is going to be removed I don't think everybody spoke about no but just just let me just summarize everyone's going to have a chance that the 50,000 is going to be it's one of the items that's going to be removed but what the board also would like to do is to look at um the package that we have when syntax and see if we can further reduce that back to the to the bare minimum so that's what I'm hearing as a that's something else that we want to look at as well am I hearing that as well yes cuz I believe that one picture that was taken could have done been done on somebody's cell phone or if you wanted a better quality camera could have had somebody from the photography
105club or the echo magazine just coming in to take that one picture um if I could just add to this go ahead I'm sorry Megan did you want to go go go ahead Wendy oh I just wanted to add to this too I mean we've been getting a breakdown of what of their bill every month I think they're being over utilized for things that the district can do themselves I certainly think we have a resource in our children and in these clubs that they might really enjoy doing some of these things I mean there's an app called canva that we could I mean I I look at some of these postings and they're beautiful and they're eye catching but you know what anybody can do it and maybe um if we reduce it down to
106the 55,000 if there's extras that we want you know um certainly maybe we should be asking the advisors or you know I know later on we're going to talk about it you know maybe uh IT director but I am in favor of um cutting out the extra 50,000 and certainly reducing it back to the 55,000 um the other package that some of us had initially wanted anyone else on this um yes I just want to weigh in I agree with the sentiments um I love the idea of using students potentially um and in addition we also will have a student representative on the board of education coming next year so maybe that's something that they would do as part of being here to take the pictures as needed or report back um it still says
107the course to host and maintain the website I understand that we are going to the parent square based website so I'm not sure if that note is still accurate that note is accurate and that amount is removed as well correct it's still hosted through it's hosted through centax until June 30th we're in the process of building the smart site website at present for the following year I'm sorry for the following for the 202 effective July 1 yes okay so they won't host the website for 20 25 26 school year syntax will not host the website okay thank thank you and so and I and just one other thought and I know that we have just put out the posting for the assistant superintendent of HR but maybe we could have looked forward to say can
108this assistant superintendent also be our communication specialist I think never mind that's something for the board to mull over I mean but I think it's two it's definitely two separate positions and and I think that um and I think there really great ideas that are being brought forward in regards to taking pictures I think there's things Logistics that do that does need to be looked at because if there's a student that's taking pictures there's going to have to be someone that's going to oversee that student and make sure that student understand the guidelines and what not connected so they're all good ideas I think that we have them noted and as we move forward we can look to see whether or not this will be something feasible for us to do or or the coaches
109or the advisers can take pictures I mean that happens in other districts too if that's what we're looking to do you know for for you know um to get some pictures up um and certainly I've been in districts where the superintendent assumes the pr role so once again I think we need to look at what's going to work for our district here and work to see whether or not there are individuals whether it's an advisor or coach these individuals who are serving at that capacity of serving under certain roles and responsibilities so these are all ideas that are being brought out at this point in time they need they need to be explored further to see if this something that we can do in the Anvil School District well where where are we as far
110as voting on reducing this to the 55,000 I don't think we did a roll call on that so right now what's been removed is the 50,000 correct Miss Basi right now is the 50,000 that's been removed that's that's what I'm not I'm not able to take notes Here Yeah so it's the 50,000 that that that has already been removed by cabinet so when you say the 55,000 from going from the 87 7,000 to the 55,000 I think I think at least four of us already said to reduce it I I don't think Liz weighed in though well I would propose 60,000 just to give yourself a buffer because I don't know what it's going to be next year so I would propose knocking it down to 60,000 yeah and see I'm I'm not in support
111of knocking anything down until we exactly know what product we're going to end up with and that's my point I'm I'm I'm support of looking at it further and the possibility of removing and coming down to 60 but my concern is coming down to 60 and not knowing what we're going to get with that $60,000 concern seen it we I I think I think you're saying we're operating blind on this but we have seen it before it was just left it's been a while since I've seen I'm just I'm just asking for us I'm not I'm make it as a note make it as a note that we but but hold on Lisa if we have votes on this then we can't just say oh we're gonna look at it because one person let me
112let me finish what I'm saying just just for clarification right now it's $50,000 that we're coming down to correct yes so right now we're coming down $50,000 and please correct me um right now that's right now we have budget at 137 correct so that brings us back down to the $887,000 that we budged then they already cut the 50 so we going that7 right that brings it back down to the to the 87 all right so what's being proposed right now that we're going from the 87 down to the to 60 so that that's what's being proposed right now so that that's what's on the table right now if we W to if we're going to cut the $887,000 right now and and go down to 60 and my biggest thing like I said for
113me is just really looking at what is what what will we get with the 60 so everyone has had a chance I would like to leave it at the 87 with the thought in mind that once we get information about what we would get for the 60 then I don't mind cutting it down that's just my opinion I think I heard from go go ahead I I think we had we were going to cut it way down originally so I think the 60,000 is fine yes okay so that's fine so Caroline well go go ahead I'm not sure if we can just call it 60,000 they presented a proposal for the 2526 school year I would like the opportunity to share that once again with the board of AD to let you know where their
114proposal stands and secondly remember this is 60% aable so your actual cost is less than $40,000 for the $887,000 package um and I think we need to take an opportunity to share that with the board again the Board of Education again so that you can make an informed decision as to what services are being recommended for the value placed on the service um but with all due respect the board of education is saying that we want to go down to 60,000 we we know that that's much is budgeted for we get into this Vortex of let's just put it on a side we'll talk about it later we're at a budget meeting this is where it should happen the majority of the board just said 60,000 I mean we have to so I I think
115I think what's really important to remember we we're here doing line by line Dr talba just gave us some additional information on this particular item she just reminded the board once again that it's aable right so she's doing her job and reminding us what the situation is right now with with this company so we need to kind of hear what she's saying and from that point each person can make a decision on what they want to do so so go ahead Chris Megan you can go first you haven't said anything about this yet I'm okay with the scaling back and I understand that it might not actually land at 58,000 but the scale back the package so you're saying scale back to the 60 or we can call it 60 Chris and if are we
116going to have the new proposal that we can look at soon and we can just base base our decision off of what that bottom dollar amount is because that's basically what I'm looking for is whatever the minimum package was but that was the last last year last year I'm not sure if you could call it 55 or 60 but I can share the minimum package with the board and whatever that Min minimum package is I'm sure it's around that figure but I can't give you the exact figure so if you're looking to put a number under the column it would be wise to we could say put the number once you look at the packages and I think that's what we should do so if you it seems like the board is in agreement to
117go down to 60 I still can we make it tweak it to 60 and then tweak it if we need to after that but because we're agreeing to 60 get it to 60 and then if it's 65 we just bump it up to 65 as I was trying to say that the board has already um agreed to at least $60,000 and we'll get the information from Dr talet once we get the information from that point we will go from there let's move on please okay custodia services this is the budget for our maintenance no our custodia crew the salaries for the custodia crew is builing and this is based on their CBA we have not settled their contract so you have to estimate in you have to project for possible settlement all right any Leslie
118I'll go from this way and then go around or oh Chris you want to I'll go in the middle of this time uh nothing right now for me um Megan um I did Northwest is going down and middle school is going up it's just it's it's good good question um is it depends on the staff Builder one person left who was making a lot of money he was replaced by another person who was there was a significant decrease in the um the amount the new person was earning and we tend to shift people around too okay thank you before we go on just quick question is there was any anyone on this page that anything that was removed that because I know no okay that's I just make sure go ahead can you just explain
119the the Gap in the middle the line non-instructional uh salaries what why is there a Gap that's why cler position in the buildings and grounds Department uhhuh yes the secretary okay um you mean this line right yeah and I just see the fluctuations like two years ago we spent 40,000 and then maybe they left halfway through the following year which is why it was only 7,000 so it's been very very difficult to fill civil service position because it is they are all competitive and for a very long time C civil service especially during Co they did not have a test and we tried several times to fill that position um with this position be like overseeing overtime like clerical you know ordering stuff for the you know custodia crew um rfps getting request for proposal
120from contractors coordinating um yes looking at the time sheet and making sure that the time sheet Tes all that okay is done by the clerical uh person with the director of facilities okay thank you huge amount of overtime huge amount of money for overtime it's all needed for all for all the the schools need some of them are needed because when we open the buildings for building use there must be a custodians in the building as well so it goes in tandem with uh security Personnel anytime because they have to open and close the build buildings security cannot open and close the buildings so there always has to be a custodian in the building okay go ahead Wendy is it I this includes snow removal and all snow removal yes whatever they're doing on a
121Saturday REM you come when we come to maintenance 1621 you see you you see there's no removal um Leslie are you done go ahead okay I'm just saying I'm sweating up here um the what oh my gosh okay I'm I'm I'm overheating um I have a couple of questions about that um Leslie brought up a great point about the overtime I know Mr Galina is here you know certainly we look to cut back on uh you know as much as we can we understand their times that it's necessary but obviously that is um something that is glaring to us so we would look for you to do the best you can with that um as far as that fluctuation with the clerical that jumped out at me too um it looks like it went maybe
122it was budgeted for 40 just about 41,000 now we're budgeting for 60,000 um and you said the it it it was the person who was before we spend $40,000 oh that was the expenditure okay got it not the budget but you said the Civil Service W aren't we getting it off the list these list of people there's tons of lists oh no there a ton of list so are we actively asking for the list and interviewing off the list for this position we just we just completed that process about two weeks ago okay so and you'll be getting individuals on that March 28 agenda okay um the other question is I know a head custodian just uh uh resigned is um a head custodian salary in here budgeted in here for a replacement yes for
123Northwest yes for Northwest so that's still budgeted for okay thank you that's it any other questions on on this page next page anything else on custodial services on the next page um is it is it possible to see the uh natural gas fuel oil and electricity broken out on here by building um do we have do the account numbers I have to I have to talk to him because typically it's broken down by building account numbers so we will be we should be able to see it if you know this is how it is done here as well sure okay thank you yeah Caroline um a lot of these items I just look at you know what was spent what's budgeted um and think you know little bits add up so starting at extermination we
124we fairly consistent 8,000 2 years ago 8 I'm sorry yeah 8,000 then 85,000 now we're budgeting 14,000 could we make that 10,000 just to save four grand yeah let me see must be a reason I support that recommendation and I had a few more items that I could keep going but if we have to get a vote from everyone I'll just wait just just go and go down the line at the end I I'll okay I'll together having we've been having a lot of problems in some of the schools that needs to be addressed um okay but I look at what we've spent to date this year and it's only 3.6 so even if you double that you come in at 7,000 which is 7,000 less than 14,000 yeah we we'll look at it Ely
125look at it but we've been having a lot of problems that has been brought to our attention you know little creatures all of the monthly inspections yes and the service calls have increased and I would just say the even the other night when we were in the in the art room um there were ants sorry I didn't want to say it I I exterminated that one an so it's but but I think to Caroline's point this is to date so to date we've only spent $3,600 of everything that you're saying so even to double that you know small spending leads up to Big spending if we could reduce it to 10,000 I would support that move I mean similarly going down to the bottom fuel you spent 13,000 two years ago 1. 18,000 last year
126now you're budgeting 8,000 to date it says we've only spent $530 yes could we reduce that to 5,000 sure okay so between those two items I just proposed taking four grand off of extermination three grand off of fuel oil um and this is this is like where little things add up can I go to the next page or just say stay on this page before we go so right now we're looking at extermination in Fu oil I think one of the things for for me is that we I don't mind cutting back but we have to be mindful that we don't know we've had a pretty mild winter so the question is in terms of the fuel oil correct if a couple things if the price for fuel oil goes up then we're going to
127have to pull from another area in order to pay for the increase in in fuel so yeah but if you look at the history budgeting 5,000 is still you know allows you to Triple what we did the past two and three years ago I think it's still plenty of cushion okay that's I'm just I'm just making I'm just making a point and with with the extermination um I'm okay with cutting it back but I think we just need to be mindful that when you cut back on something like this then the the problem will probably increase again so that means we may have to pull from there so if people want to go from 10 to 4 then but I think the thing is is that we have the figures in front of us so
128like if we're going off of what's in front of us right like that's what you're doing with the budget is you're looking back at the expenditures and the budgeting so this is guiding us um so right so just I just all I did was make my comment that that would be that would be my concern people have already proposed that we go from 14 down to 10 that I just I just made my comment that that's all so anyone else let's on this page we did the exterminators and we did the fuel oil so how many people want to go you want to com okay go ahead I have a comment about a different line on here what added to it go ahead uh the categories for Middle School student Furniture um High School furniture
129districtwide furniture is the mascot changeover built into any of that because I know the logo is on many different things around the district no um if you recall we budgeted for most of those items last year so what in fact just last night the facilities director came to me and I said you got to encumber These funds to do what we plan to do so most of removal of the mascot was in the 2425 budget and we plan to do it once the uh District logo is decided on uh there's a meeting on the 6 I got it right the meeting on the six next week and we plan to be there once they decide on the district logo that's all we are waiting for to change most of those things that we have that's
130in this year's budget correct 2425 yes but these are the same proposed numbers for the following year like no it's not in this code the M that's what I was asking like is that1 yes okay which is coming yeah go ahead um the furniture middle school high school um districtwide Furniture was some of this furniture on the principal's wish list um or is it just it's under custodial Services is it just because it's purchased by the custodia department it's what it's purchased by the custodia department because they go to the buildings they know which Shares are broken and we have to be replaced so it's always been budgeted in this it's not in the building's budget it's in the custodia budget okay but do is some of this furniture on the principal wish wish list
131not that I no not at all no because I do remember past budgets and they had Furniture so I just two years ago I I do recall that one principal in particular was you know very instrumental in changing the furniture and most of them have been changed and this is important this year because if we are going to do the midle school project we have to make sure that we building Furniture in the event that it be needed in the classrooms oh I was just going to say sorry the auditorium for the high school seats would that be considered under the custodial line here is that a different line maintenance it's coming maintenance custodia is 1620 maintenance is 1621 so um right now for this page um what I heard was for extermination bring that
132down to 10,000 and for the oil bring that down to 5,000 I think um it looks like we can bring the fuel oil down even further 3,000 I mean I my my my guess is that we're trying to rely on natural gas and fuel oil is our backup fuel you look 2022 2023 2023 2024 less than $2,000 and now we're carrying $8,000 but we can start with let's start let's start with the 5,000 start 5,000 so we'll start with the five is everyone okay how many support extermination for 10 we'll start there yes yes yes all right so that yeah that's fine and then F oil down to five yes yes yes I'm okay with it any okay so those are two suggested items do you want to ask about the going down to three
133just so that we could go around with that too um anyone want to go down to three for the fuel oil I I don't I want to say with the five right now just because it fluctuates I would keep it with five to play it safe it's only go yeah we don't know what the cost of it will be either our use might go down but the cost might go up I mean I'm I'm okay going down to to three all right so I think we're at four people for five so we'll leave it there five is Improvement all right so custodial services and so I'm gonna I'm going to say something but please I'm I'm not trying to rush the process what whatsoever but we're on we're on page 10 we got to go
134up to page 60 something and we're at 11 o'clock so I know some people had made some suggested time so I'm just making everyone aware right right so I'm not trying to cut anything I could talk fast I have two more suggestions water on cial Services yes the next page water I suggest uh knocking it down by 3,000 we did 25,000 two years ago 20,000 last year this year to date we've only spent 13,000 even if we double it that puts us at 26,000 you've budgeted uh 33,000 has been budgeted I think 30 in that line would be sufficient and give you plenty of wiggle room and you save 3,000 there my other suggestion is for the telephone um the line just beneath it knock it down by 2,000 budget 8,000 in that line which
135one you talking about the telephone line phone we spent 5,000 two years ago we spent 6 and a half thousand last year we've only spent 2.8 to date therefore I think budgeting $8,000 is plenty you there's 10,000 in that line so reduce that by 2,000 that's my those are my suggestions for this page lines yeah anyone else um I I support that I think it would be really helpful to have the break out by electric water telephone gas and by building by building I mean um also it's the header is not on every one of these pages so it is a little bit more difficult to follow with that's okay just it just becomes a little bit more difficult so that's just one comment I would have made but I support what Caroline said okay
136anyone else yeah comment for the water I know I think it might have been part of the cuts but I remember seeing Middle School irrigation system being on there I will have questions on that later on but how if just say the irrigation system was there how much of a increase would that put on the water supply that we use that would be significant right that would be significant I'm sorry Margaret anyone else so that's the new irrigation for football and soccer fields you're yes yep so maybe we should I'll have questions when we get to that so because of those questions I don't want to reduce that water yet right correct okay all right any other any Leslie Megan anyone else all right so what we have on the table right now is a
137suggestion to reduce the Water by three and reduce the the telephone I'm sorry yeah reduce the telephone by 3,000 and reduce the I'm sorry reduce the telephone by 2,000 sorry about that and and reduce the water potentially by by two by three right so I'll do them one at a time how many people support reducing the telephone by $2,000 yes I yeah yes right so that that one is it yes how many are in support of reducing the Water by three or do you want to wait till we get to the irrigation section i' like to wait wait till we get that yeah we to wait so we're going to wait right so right now it's just a telephone down by two so that's the end of custodial now security maintenance all right uh go
138ahead Wendy's security you can start um yeah so this seem is a concern to me um a lot of these have increased significantly um I certainly understand security at the high school or middle school but these have these are huge increases um in some cases more than doubling um I'm looking at Park Avenue more than doubled um Northwest more than doubled um from from the expenditure right because these should be encumbered all these expenses should be encumbered right well the this yes it will be it has to be encumbered in 2425 but encumbering it does reduced the cost what we have tried to do the last three years due to the coverages building use coverages is to continue to build this budget up because it is not decreasing and we don't have any source of
139Revenue when people use our buildings and therefore we have to continue to adjust this budget to reflect actual if you look at Northwest Northeast has remained con consistent Northwest from 999,000 in 2223 to $11,000 so the budget is aligned with what we've have we have expanded well then my next question is where it says districtwide security guards are this is in addition to the individual buildings yes I mean that's really a lot right so North East and Northwest you know um certainly we need security but you know the middle school and the high school is where we have games and we have you know Outsiders coming in and everything I just have h a hard time with these numbers um districtwide it reflects what we use say for a board meeting if we are doing
140a board meeting it's we don't charge it to Park Avenue it becomes District why because they are not assigned to the building when kids are in school at that point in time so they become districtwide if we have a roing security it's also districtwide but is this over a million dollars in security is that what we're saying here I'm like just trying to add this up quick I mean that's a that's a lot of money I mean I don't know that we need that much unless we cut back on building use because if we have coverages most of our buildings are used between 6:00 p.m. 10 p.m. including Northeast and Northwest as well for facility use nor Northeast not as much because Northeast is based on one security Personnel but the rest of the buildings
141are used pretty much okay um that's all I have right now anyone else go ahead Chris yes um as far as the added security that you keep speaking of for building use how well is it coordinated that they know when events are going on because there's just been a handful of times where I know of personal experiences and people that I know where they've gone to a building expecting to go in at a certain time and they have no idea where to go who to contact there's nobody at the door or where they've eventually been l in by custodian and there's been no security guard in sight yeah uh th those you brought it to our attention before and we mentioned it to the coordinator of security um I think this is something that we
142have to work through better uh to make sure that when there's an event they understand where the um residents or participants are going to come in at so that they'll be at the door yes I agree that something has to be done about that and we have to coordinate better and it should also be coordinated with whatever organization's using it okay you need to come in through this building correct if you have any issues you have this phone number to contact correct for whatever reason yes we just had a meeting on that yesterday with our head security and we'll be meeting next week with Mr Galina to coordinate that some of the organizations who've been using the buildings for quite a while do have contact information um so Point well taken when you brought it
143up the other night um we addressed that with our head security just the other day I also wanted to just highlight that security uh their time ends at 10 p.m. so whatever activities we have in the in the district that go past 10 p.m. is additional um cost for security as well even though we try to keep it at 10:00 for most of them because you know I look at all the time sheets and the overtime is really minimal so I would say that let's you know just continue to look at it and see if this is an area that can that if we can reduce along the way and I would just say as far as you know um games or anything like that just make sure we have the correct number and that
144we're not overstaffing unnecessarily next page I think I think with the games what you are talking about is more supervision yeah we'll get to that yes okay right next page anything security maintenance services on this page it does have the uh HVAC controls correct so right which makes sense if we're going to continue determine like not touch the EPC again yes thank you anyone else Chris Wendy Caroline Leslie next page next page for security and maintenance services Leslie anything on this page I'm on page 14 I just want to bring to your attention these two items are slated to be you know defer to next year which two uh bleacher replacement for 62,1 140 and then floor replacement five rooms 67,5 will be on the will be included in the $1.2 million um items that
145we are sliding to cut okay um okay we cutting the cutting the Northeast thing is that your saying yes okay cuz that was going to be my question and I know that it's not on here and I may be in the wrong area but I'll I'll just the bleachers that are at the high school outside bleaches is that on this page or not on that is a cap project that will require a lot of money yeah because that that's those bleaches are well what about the High School auditorium I know Chris has spoken to it so many times I don't even see included in here under maintenance I mean am I missing it I mean we U I'm sorry the chair the chairs in the auditorium because you know we have some we have so
146many ceremonies in there and graduations and the kids go in there and the seats are broken and I know we started doing repairs like at what point is this going to be in the budget to repair that it's like hodge podge you know you want to come and answer that question we've been talking about it sure thank you so much how you doing okay could could you just repeat Wendy what you're looking for me to answer as far as want talk we're just talking about the High School auditorium the chairs there's so many brok in or roped off and so much um actually Chris could probably speak to this more he's brought it up several times yeah I mean it's not just like a cosmetic thing I know some of them the cushions just shifted
147a little bit yes but mainly the ones where the actual seat bottom is hanging off or not going up where they're a potential Hazard yeah so we have remediated those particular issues that you pointed out uh they were never submitted as uh work orders to get fixed once we looked at them they were just uh Hardware that we needed to acquire now uh concerning the seats and the replacement and actual refurbishment of the entire Auditorium I've gotten quotes on that again it's very expensive it it's up to half a million dollars to redo the entire or and you're aware of that okay wasn't ever really questioning whether we should replace everything it was mainly address the ones that are either not functioning or has and they were okay and they were yeah thank you you're
148welcome the only the only thing I would say to that is I know you said there's not a work order but somebody has to be see it somewhere so I mean even if the maintenance or custodians walking through and they see it I mean we don't see it every day but I guess I'm going to say for you know your staff to be able to identify it put the work order in or whatever it is when this was originally brought up and it was brought to my attention I was under the assumption that we were looking to replace the auditorium and I didn't look at the individual I had since spoken to the chief custodian said listen I need to be aware of stuff like this he goes yes he goes the gentleman in that
149area did not report it to me they knew it was broken the head didn't know it was broken and then Mr naring made it a bigger issue we got it taken care of I apologize for the amount of time that it took but going forward that's going to be watched closely and again if there's a way any way we can upgrade any facility I'm all for it yeah no I appreciate that and I guess like you said to reiterate the workflow with your staff thanks you okay so Megan go ahead and then Leslie yes oh no go ahead Megan then Leslie thank you um so this line item the 1621 401 we also have a a separate file that was sent to us that has a long list of items that need to be done
150on buildings and grounds so it was not I almost took it as though this was being included this long list but now you're saying like it's not right we're only picking four I'm sorry five items out of this long list yes um and that goes back to the $2.4 million you know deficit that we have to deal with when you come to that point that you have to cut back and that was the first phase of looking at the budget and seeing what we can defer to subsequent years and that was what we did we keep that list very close and in subsequent year subsequent years we Revisited a good example is the P system at Northeast it's been in the budget for a couple of years now it become it comes up that we
151have to do it because sometimes you simply don't have the budget or you simply don't have the resources to go with everything that you have identified so you have to prioritize so understood yes thank you yes and I had actually hoped that this list from buildings of grounds would have been prioritized uh it looks it's more per building um I do feel as though the bleachers at Northeast are like almost hazardous you know similarly to Northwest uh and again you have the daytime you know beautiful spring music uh demonstrations with the kids and the parents are all climbing on these bleachers I me it's not so I understand that you need to remove money from the budget and we all need to remove money from the budget but maybe it's something that we shouldn't continue
152to kick down the road um we don't have to make a decision right now um the you know the irrigation that Chris brought up I guess we're understanding is actually not included in the budget no so we could have made a decision on the water right okay so so um based on what you said so far either we bring the baches back or we defer to next year something like that a discussion to be made the um also and I know right now I see it on here the portable hallway for Northwest the the floor would need to be worked on correct and we need so I guess that's another item to keep as a priority if we end up using that hallway so that's not in here and I don't want to lose sight
153of that because it's also like a trip Hazard yes um the why is the fence along Ireland's Avenue I know it's not huge money but why is that uh being noted as like a priority making the budget so what happened was when I submitted my list of all the things and buildings and grounds that were looking I took from prior lists from prior directors of uh facilities carried them over got quotes spoke to the business official and she said well this is what we have money for when we got down to it uh let's just say there was $15,000 left that was a project that we could move forward on and I think everybody can concur that that fence is hideous looking when you drive into the district and it's the first thing you see
154so I said yeah let's do this this little section why do we even need to replace it why not take it down and leave it open um it's just in the parking lot is that what you're talking about the parking lot long Ireland Avenue from the corner of Park Avenue down to the end of the property do we need it why don't we just remove it that's I think we it's for security reasons because if you don't do that you cannot control people coming in and out especially during uh dismissal because we have to have security block one entrance if we have to do that we have to get two security to block the entrance well can we can we remove the portion of the the the um parking lot like we don't need that
155if you're just saying to Corral people and maybe just that thing I'm just saying I don't know that this is a necessary thing for us to do we can def cut it in half and do take the take it off of the parking lot there's no need for that again aside from the Aesthetics absolutely right we could take it out if you didn't want to go forward with it I mean and we could just stay with what we have yeah I mean if you're looking at the other schools he not necessarily A a fence like right like at the opening there you know there there's parking lots and stuff I mean I would propose to the board just to remove it just to get an estimate to remove the F you want to remove the
156fence or just leave it as it just remove it I would just leave the fence leave it as is I don't think it's a priority here okay that was on that was on my list too thank you um you finish making one more so I guess I'm I'm concerned with heating right we learned that the hard way um this year so there's nothing here that addresses um the heating that was problematic in this building all buildings right Northwest portable hallway Park Avenue middle school high school I see the high school oh no I'm sorry I see the Park Avenue Boiler Room as a wish list Capital project I thought also there was um work that was needed in the high school Boiler Room maybe there's two boiler rooms I'm not 100% um so how did
157how does that fall off the less so there were considerations put in such as the line item for the BMS right now now what happens what's happening with the BMS I know that uh feathers in with the EPC that may or may not be going forward the uh EPC would have absorbed a lot of the controls problems but there would have been in my opinion another situation created in that the same system that's there now would have been replaced by the same company that was responsible for the old system and I can't get support for the old system so that was a little bit sticky there and uh because we don't have full control of all of our um heating equipment districtwide sometimes the BMS can uh render a unit um not able to function
158even though there's nothing wrong with the unit because it's not getting the control and it can't get bypassed so what I've had to do was to bring in a company that is not technically a uh BMS certified for that and they're switching the controls bit by bit which has just been killing me financially but I can't say no when somebody says it's cold it's hot I have to do something so miss batti uh championed my request for the 100,000 to start upgrading the BMS and I'm just going to leave you with a little tidbit of my situation there that is a million dooll process to get more than a million dollar process to get it fixed as we know right now our controls for our BMS are being run on a Windows 7 compatible computer
159and we also do not have the authorization codes to go in there and change it because Honeywell left and previous administrations I don't know what happened but the talks broke down so we can't even get in another company to um adjust to something else to put something else in its place so we're kind of at the mercy of that system right now if that supervisory computer goes down we don't have control anywhere and then I don't know how many buildings we won't have control of that's going to be a as it happens type of deal so the fact that we're doing something now in this budget is a positive thank you we we also spoke about this at length and what we are planning to do is to try to phas it out if if
160we don't have all the you know we don't have $300,000 a pop what we're going to do is to do it incrementally then I want to go back to your question about the high school Boiler Room you had mentioned that we look at that it's a huge cap project and we do not know whether what are we going to do put water on the floor this is because of water coming from underground it could happen anytime so it's something that water infiltration you saying yes so what what we're planning to do is to get in the architect mechanical engineers and all that to look at it with a fine tooth comb and recommend the best course of action and that would be a capital project and that has to go to the state for approval
161before we do anything thank you um oh can I just finish my thought one you're good um I we're talking about a lot of cuts and we're also talking about Cuts in this little line item $260,000 so I think there are a long laundry list of items here that maybe could be re might need to be reconsidered as a priority um and not just get out Chris yes two questions um the public address system SL Panic bottoms that's supposed to be Panic buttons right oh yeah okay otherwise I'd have some other questions uh okay um so one of the cuts to this category was the Middle School irrigation system for believe $80,000 so my question for that is what is the transportation cost because we're not using those fields to bring the middle school teams
162to the high school and are there any other costs that we incur from having those activities moved from the Middle School to the high school that's good good good analysis actually it's something that we have to look at um it's something that I I looked at from day one when I I mean this is a vast expense of field that is not really really utilized because of that but it's something that we have to build upon on and determine whether we can do incremental changes to make it usable not only for our students but for the community well and the reason that I'm bringing up those two is because does the with the cost of transportation and any other factors that are brought in what is that compared to if we made that upgrade to
163the irrigation system at the middle school would that kind of offset and if we did that when after the irrigation system would hopefully be put in how long after that are the fields usable because I know right now it's like a dust field and it's just going to keep getting worse and worse and I'm assuming it'll cost us more and more to repair those grounds other than just the irrigation system I'm not a t guy but I know that neither am I it takes about two years to rebuild Fields natur our field okay so if we did do the irrigation system this year it's not like it would be in immediate okay now we save the money of sending kids to the high school is that cor we have to look at it okay that
164that's a point well made we're we're spending money to to move them over um I have a question if I may oh yeah you're next High School Middle School baseball and softball infield maintenance by contractor $20,000 seems very unnecessary we have our maintenance and grounds crew weed cut and drag and I I this has come up in years in past that we have the equipment why aren't we doing it so I have a total of four groundsmen that take care of all of the uh Athletics and the grounds in in the entire district and if I were to pull them off to uh bring have Clay come in and to spread it and to um Drive tractors and do airing and seating on the fields that's a large amount of time that they would be
165taken away from doing the bare minimum of what they're doing in the district I would love to have a crew where I could take care of all that because yes in the long run it would be cheaper for us to do it but right now we don't have that Manpower we can do the minimum we can you know rake out the fields and and and get it level for you but then you are going to have uh drainage issues because of leveling and all other considerations when it comes to Athletics I mean but you know what like you know can I just add to his point I know just the baseball team alone last year had one maybe two games that were cancelled due to um the field condition corre where there was a long
166stretch of time between when the rain actually happened and the game happened where I was shocked that it was canceled because it was a sunny day after it rained the night before where they've had to then relocate the game to a neutral site I don't know other than Transportation if there's any field fees that we have that we incurred from using that neutral site but I know there there is negatives to us just leaving it the way it is correct and so basically to bring a uh to bring proper drainage back to those fields would cost probably about $100,000 to strip them down put the drainage in and rebuild the fields um so yeah I hear what you're saying I I do know a little bit about this with the fields um but I mean
167if you had somebody they're cutting the they're cutting the the grass anyway they're cutting the infield anyway they're doing this anyway and if it is properly maintained you know and before games and everything and it's added to the schedule I don't see why that is such an issue it's only you're talking about the high school and the middle school and we could save $20,000 like they're doing it anyway they're doing these like I just don't I setting it up for games they're dressing the fields they're breaking it down they're not necessarily getting the fields ready in the beginning of the year but but why not why not add it to the schedule because we don't have all of the equipment that needs to be done for that so like when you talk about a football
168field as far as the irration and seeding we don't have the ability to seed the fields we don't have that attachment for our and softball you're talking no no I'm talking about all Athletics in general to have the grounds crew completely take that over but you have the draag you have the draget to do that we do have the D so like why not let's just take the ex extra step for us to try and do this I mean we're looking to cut a lot of money here we have the equipment this is something that can be done other districts do this inhouse I mean I really want to get away from us going other places and I guess on to Chris's point we have a maintenance crew that you know games they didn't come
169in in a timely manner games had to be canceled rescheduled my point was not to the maintenance department not doing their job but my point is where I've played on that field my child's played on that field it's the same spots where it's always a lake and it's mud spots here but then hard as a rock somewhere else but then you throw like clay in the areas of Puddles and stuff right like these are things that's a temporary thing just throwing clay that's right but what are we doing so if we hire somebody else out or whether we do it ourselves the irrigation problem isn't going away it's just a matter of who's maintaining it the irrigation problem you're talking about at the middle school well you're saying about the flooding so we're not having
170somebody come in and fix irrigation all right that's two that's two separate areas the flooding that's occurring on the softball field and the baseball field is due to improper drainage on those fields so what happens is the water falls no I get it but we're not fixing that we don't have a solution to that right we're just solution would be to put in drainage for those fields right but but we're not talking about that this $220,000 line is the maintenance correct and and I'm saying it's $20,000 that we could do in house so if there's puddles and stuff like what do you do you throw the clay in there you you know you you absorb you rake it out you know you drag it out these are things that we can do in house to
171save $20,000 we can and if you look at a $22,000 is not really a lot of money over the course of the whole entire year as far as what we're doing The Season's only in the spring when when a when a field floods and we're going to talk about baseball and softball I was a groundsman for 13 years when a field floods and you remove that water uh temperature is a concern humidity is a concern all of those things in order for that field to be playable you can get the puddle off but that doesn't make the field playable and it's unfortunate when a baseball team wants to practice and play on the same field multiple levels High School Junior High School it gets a lot of use it needs a lot of care when
172you look at a beautiful uh college or professional baseball field they have care 8 to 10 hours a day we can't spare that Manpower on these fields to keep it in those conditions well I I mean I just have to say you know from from personal experience my husband happens to be a varsity baseball coach and he happens to drag and maintain his field so I hear this and I see this every day of what he's doing so I know that we absolutely could do this in house okay what do you know could you tell me what district to husband works for he works in Belmore Merck in Belmore Merck and so do Belmore Merck's Fields have the proper drainage do they I would be curious I know I just know that he he rapes
173andix the puddles I'm just saying so he has start on us if those fields are doing what they're supposed to be doing he fa the puddles and everything I'm I'm not trying to drag him in or another District or just say I'm looking at $2,000 example why we are having so much trouble with these fields no I I understand but that's not going to be solved in in this not but so we're asking for consideration to try and and bring this and you cutting $20,000 to not bring play right now we're doing the bare minimums to try and keep these fields going because we don't have the money to expand our crew we don't have the money to to bring more supplies in so we're doing the best that we can if you're asking my
174crew to do better I can ask them to do better but there's only so much that they can do without doing the right thing 100% right so I'm I'm just going to move this along I think Wendy has brought up a very valid I'm sorry I didn't mean to that's fine Wy has brought Wendy has brought up a very valid point I think that everyone has had opportunity to hear her as well as hear U Mr Gana and for me personally I I understand that we do need to cut but I also do understand that years ago we had more Personnel in this area so so we were doing some of these things more of these things in housee we've cut along the way so we don't have the Personnel so at this point in
175time let's let's move along and I'll bring it to a vote because everyone has heard a discussion on we need to keep moving along number one are you in support of removing the $20,000 for the maintenance of the fields at at this point in time for me no I'm not in support of removing the $20,000 and I'll go down the line Megan and then we'll go to Chris and then Wendy are we are our baseball sofball teams playing offsite every game no not every game it's there's been instances where it's rained and there's been a normal the middle school is playing at the high school as far as I understand and we also have people who use the facilities use our facilities as well that also affects the the grounds so that's the other part
176too so this $20,000 is not just our kids it's also the community kids that are playing The League games that come to the high school to utilize the field as well it's the only larg siiz baseball field in the village so if you know if amville little league needs a field this is what they would use right but the beach is not in great condition either well that's not a that's not a baseball field that's that's a softball field um for now I I'm fine with it staying it Chris move along uh leave it in Wendy we heard you already so I I know you said no apparently I'm fine leaving it in I am too but I do have a question go ahead just you got to speak more to the mic Les yeah
177is on the same page that one same numbers the G the geese control oh okay I'm sorry it's always been a pet peeve M you know whatever is it really working because every time I go by there's a lot of Gees there I can't even walk on the track no I I understand I understand a day wait a second so they do come multiple times okay I've never seen them no I I know AV I know is it and there's nothing else I mean I would put more money into that next year our kids are not can I can I jump in about the geese control Leslie brings up a great point I live right by the high school I pass it a million times a day and it's so funny because I'll make a
178point of saying to my friends it's a thousand geese here I don't see any geese control so I haven't seen it driving past it and I'm right I'm right there but um that was a good that was a good point Leslie right so the moving along um so we on this page it already removed was the 62 for the bleachers the 67 for the floor replacement so the next question is do um the $8,000 how many people want to remove the $8,000 for the um not changing the fence I do I want to remove that as well yes remove it yeah that's fine all right so can we go back to the water though because now the irrigation affects if we want to reduce the water because we didn't do the irriation we'll make we'll
179come back to that at at hold on a second I just want to summarize so everyone understands the Manpower is going to stay at at I mean the um the $20,000 for the fields will stay and then what's being removed was what was already removed the 62 and the 67 but we're recommending that we remove the 8,000 right I didn't say I didn't get to chime in on the 8,000 oh sorry sorry go ahead Megan so I I would like to see something else from the list F the 8,000 okay I don't necessarily know that I agree that the fence is where we should put $8,000 but there is a long laundry list of issues in buildings and grounds then maybe we should re ask you know Central Administration to consider if there's something else
180that would make sense to carry forward all right so if they can look at that instead of remove instead of replacing the fence if there's something else that can be looked at all right so let's and I heard about the irrigation in the water let's let's keep moving along we'll Circle back to that at the end next thing security and maintenance services anything on this particular page um I have something thing about the cameras um I understand that there's a blind spot in the high school that's been an issue in a wholeway I think that we should uh is this that's I we are allocating for that am I page 15 yeah the first one says District y camera repairs and Replacements I just want to make sure that that's going to be addressed okay
181yes that's a yes or Dr Talbert okay so I was I I was referring to Al we'll talk about oh okay I'm sure you're aware of what I'm talking about yes so just quickly these these when you say District districtwide cameras repairs and replacement this is what you're referring to what's in the school correct yeah yeah that's my understanding but am I wrong about the high school in particular no but but up here where it says districtwide camera repairs and replacement this is connected to all the cameras that are within our school district inside inside the clarification I just want to make sure that that will be addressed usually when something like this is brought to our attention we have to go and evaluate it at that location and if this is something that we
182can repair or replace we take care of it and that's the money that we need for it usually it's not enough but just what are these many split ACS where are those going what is that for have you want to come and answer questions regarding the mini split again um we are required to reduce temperatures in the building oh yeah and because of that we are planning for it and this is the everything but we have to have something in place to address temperature issues in the build so this is all buildings in what particular area like a GPR room or what is it all classrooms so we addressed this at the um districtwide health and safety meeting with Megan and uh Carol was present this particular time basically the wording says replacement but it
183would be replacement additions as you know uh Governor hoko uh passed legislation for the minimum temperature law we do have spaces that aren't air conditioned now so that money will replace many splits that aren't working properly that we would you know normally have to find somewhere in the bedroom pull for I know from personal experience my budget got decimated with all of the uh heating issues that we've had um and I've been you know uh struggling to keep everything going with the with the money that with the line that I have right now so these units uh Mini Splits they could be vrf units they could be heat pump units uh I'm going to be attending a seminar with New York State on uh heat pump viability so any way we can bring cooling to
184these spaces that don't have Cooling and maintain the cooling in spaces that have it already where it's not working again a lot of BMS tie-ins are there where we can't control these units they're there but they're not working so it's multifaceted and so this money will help and to Megan's credit she acknowledged that's not a lot of money no it's not but it's better than what I had before so I will try and make it go as far as I can I just have a question on that you know with the split level units you know when they when cold air isn't coming out you need antifreeze in it so like are we doing um right it's antifreeze I think it's called antifreeze the mini split you about what it called Freon that's iton okay
185sorry I'm not an expert so when they're not working are we is there allocations in here so that we're getting the free on needed to right so that would be a part of the line where I you know where I do my repairs my atric repairs but I can also use this money for that as well okay thank you and you know Freon is extremely expensive yeah sorry IED no no no that's fine Wendy but that was a good point to make we uh yeah that's correct uh on top of that Wendy if I might add we didn't have a um P&M uh progam uh plan in place uh preventative maintenance and so what I've done since I've got in here is I took our contractor and I sent him to the high school and
186I asked him to list all of our air handler units and our rooftop units and everything and come up with a price that he can come and maintain these systems so we can get longer life out of these instead of just waiting to fix them as they break so I'm going to start with the high school again we can't do the whole District because it's going to you know there's going to be a cost to that for them to maintenance it and then on the inside when it comes to univent and uh air conditioning I've now made my staff accountable um prior to this they were only changing the filters like once or twice a year it's recommended to do three times a year for these units otherwise you're choking them out you're making the
187uh Motors work harder and you get premature breakdown so she also budgeted for those three changes that was not done prior that was done this year and now my guys know when they're accountable to me in the work thank you for putting that in place so just to I'm sorry just to summarize you'll be seeing this budget again next year that's what happens with this kind of thing before you go away I um I didn't note it when I was going through the 70 pages but where are the cell phone Cubbies oh it's in supplies code in the building code let me so it's not did we already pass it or we didn't get there yet we didn't get there okay thank you yes we but I have to look for it because I have
188a bigger and detail that I have to look at no problem that we didn't get there yet thank you Ken question um I think I know the answer but I just want to ask it explicitly um so it would seem to me that these two lines of districtwide supplies and the districtwide ground supplies those are based on actual wish lists correct not just looking at not wish list hist that are not place right now yeah like you have on your desk a list of everything and that's how we got this number okay thank you all right we're going to go to the next page Central Printing and mailing any questions on this list Leslie Chris Caroline yeah sorry I know it's slowing everything down um the classroom and office phone replacement is this actually needed
189because we budgeted for it last year didn't do it we're budgeting for it again yeah I was you know this is something that I I I discuss it with the technology director it's something that we can have it because if they didn't use it last year because they he's been replacing phones districtwide so I have to I have to stay on top of that and make sure that this is done so you're saying we can't like defer this another year or maybe we can we can defer we need to break that Gap so maybe we yeah we should flag that as being something correct take it out I have a question on that same subject before move on to that just are you saying just cut cut the this isn't essential for this year let's
190cut it for this year and then maybe next year we can put it back on um is this on that specific thing specific thing um so are the these phones not working at all and is if they're not is that any part of a communication safety concern like if there's an issue in the off in the classroom and they need that phone to communicate with the office for whatever reason in most cases the fall back is usually everybody carries their cell on these days so ESP I'm just making sure it's not part of any safety program that the district is responsible for having yeah because since we can't really we can't mandate that a teacher has a cell phone we can mandate it but right so that's why I'm saying like if if this is
191part of something that we need to have working in the classroom yes it is a safety feature and I do believe that Stevens may have an update for us on it she is talking into the mic the mic is dead it's being changed now thank you so just to reiterate it's part of a plan moving forward uh we have been replacing the phones little by little but the classroom phones are older and we do need to continue to replace them could we just knock the number down a little bit like refine it maybe we need to yeah I mean can we what's the dollar amount for the phones that are absolutely like Necessities do we know that do we have to find out I'd be happy to work with Mr iino to see what we
192could cut down can I comment on this as well yeah hel you finished ju I just on this topic if that's okay um is this part of like the districtwide safety plan or the building safety plan that teachers need to have this phone working to call up like I just like is it a mandated thing that we have to have if it is then we have to fix it right is it mandated or part of our uh Communications where teachers can communicate with the main office or is it in the districtwide safety plan not necessarily mandated that we use this mechanism but good prudency to have a mechanism of safety I don't believe that it's embedded in the safety plan as such okay I just wanted to know because if it was in there like
193we definitely have to do it now um We have replaced a number of phones across the district to make sure um that teachers have access to the main offices be a proper uh key controls are being uh distributed in terms of cutting this down I'm not sure where that would land I know you've been in conversation with it so the dollar amount um we may need to go back and revisit that one more time the the only thing is I know you're saying replace it but there was no expenditures for this line last year so if if it's such a priority we didn't even do anything last year for this was it was it incumbent on another line no just we have to review it okay all right so what I'm hearing for this page
194is that um for this particular item that we're just asking to look to see if this amount could be reduced and they're going to double check with it and also look at what the expenses have been so far with with the replacement of the phone so that's that's one and I have one more question on this page okay I think K were you finished the other item was just beneath it um Contract Services data process well it's obvious um we didn't spend anything for it we budgeted for it last year didn't spend so what is it for the one that's 70 beneath 71,000 I don't think you're on the same page Olivia okay which page go to page 16 16 yeah this is for um Contract Services dat 71,000 this one here uh that's for
195um we contracted going to the mic we contracted with an outside for data to um data with Jane Jan data with Jane Jan what is it student data analysis so Mary I don't want to missp speake but do you want to elaborate on that I can I can speak to that service I'm not yes that's what we service okay um so we do have someone who processes our data for us to make sure that the student data is uploaded into the state system which impacts our funding it impacts um all of the state reporting that we have to do she make sure that everything is clean data um that we're reporting from our student information system into the state portal this her salary is that what this is a salary $71,000 it's not a salary
196this is a contracted service we we contracted with she works through a company that the district is contracted with so how come we're not seeing anything to date uh we we technically we move the money from here to another code and next year um I have to look at it very well uh we are going to move this money from here to a boses code because the arrangement now is to the arrangement now is to go through bosis so that we'll get a BOS service boses um aid for it so we'll be moving this 71 that's why you don't see any expenditure here we'll be moving it from here to a B's code to pay her so we used this particular consultant or whatever this this consultant this year yes is it a consultant or
197a contract it's a it's it's she's like she's she's independent contractor she's an independent contractor with a with a a contract in in place contract with the technology Contracting so we have used this service so even regardless whether you did it here or in a different line it doesn't show any expenditure yeah because we have to move the money from here to a boss's code to pay that vendor because how much did we spend this year on this um I have to look at the boss's contract I don't know it off hand how much we spend this this is just odd to me that we're being presented with something 71,000 last year with no expenditure for again so you can understand why we're confused by this yes and what I'm saying is that we budget
198for it here and we move the money to the boss's code to pay the expense so so I have so B both will this is something that is aable so yes we let's say hypothetically we spent whatever once we get the number we spend $50,000 then we'll get a certain percentage back that so we just is so is this um okay so we have that information go ahead Dr to do you want to say something I just wanted to reiterate that um she works in tandem with the curriculum office the principls to um verify the data put the data in and has been moved to the bosis code to make the services aable um this is not her first year doing this um she was doing this um for I don't know how long but
199she was doing it when we came into the district and so um the services are necessary until we can begin to move in another Direction and she's doing a good job do you eventually want to be able to do that in housee eventually okay any other questions on this page um I guess it would be very helpful to know what we have spent to date since it's not in this line item can can that be provided to us so that that's I have the notes I have on this page is already about the 185 and look at what what was expensive so far going to page 17 well can I just ask about that what will we do we'll receive an email like within a few days do Dr Talbert on that those items that
200we're questioning today yes we're making note thank you so much page 17 I'll start around the the table again I'll start with Chris Chris any questions on this page not right now U Wendy any questions down Leslie Megan next page 18 um um I don't have any questions on this page um starting with I'll go on the other side Leslie any questions on this page Caroline any questions um I do several uh I can you explain why the um assistant superintendent salary went down by 18,000 from J from the former assistant superintendent to the new one okay understood yeah um and then at the very bottom uh nothing is budgeted for um professional development it's on the next page is it in the districtwide okay um okay that was it thank you Wendy um I
201see that there's a note under directors that it includes the cause of a position of director Fine Arts and Performing Arts will we be going it back to a full-time director so let's talk about that one that is one that we included in the additional 1.2 million when we went back through the budget to try to bring the Delta down so we had all um agreed that we would look to bringing back the Fine Arts director on a full-time basis and that is what we would all like to do um in going through the budget again we are asking for further discussion I'm bringing that position back as a0 five one more year in terms of a savings and thus would be the $552,000 reduction so the instead of being full-time be part-time position for
202one more year I don't know if I can ask this question um but is it anticipated that Fran will continue in that capacity for one more year it is anticipated we've not had the conversation with her um she's done an excellent job this year um and so based upon our next steps you know we would have the conversation conversation to see if there's an interest in continuing I hope she does stay just because with all her experience she can do so much in half the time but to bring in an outside person at half time so any other any other um where was I at this way was going that way oh Chris I did have questions but they were just asked so we're good just so to say the the budget that's in front
203of us had a full-time director of Fine Arts correct part of your cuts that we don't have in front of us is to reduce that back to part-time 60 by $60,000 so we have a negative 52,000 so it's a negative 60,000 or negative 130 it would be negative last year when the last year when I budgeted for this money there were two positions and B has not retired at that's why the negative is here okay okay okay IOD um do you want to ask a question no I ju Just for for clarification directors by by subject just for clarification we're referring to which directives I just want to make sure just those two for arts and Athletics okay all right thank you oh that's helpful for me because I'm wondering if we were I see
204the director of enl is still not in so performing art okay so Performing Arts would be part-time we're looking at and directive Athletics would still be full-time okay all right thank you go ahead Caroline different question I don't want I guess mine piggybacks on Megan's last comment what would the cost of a director of enl be 150,000 150 so that's a little more than the current cuts that we were just proposing right yeah maybe we can have a part but enl director of enl is not in the budget oh I think need that asking that because Megan just brought up that we didn't have one in the budget and we just made these Cuts so that's why I was asking how much that would cost and I know it's not the same situation as we
205are with Fine Arts because that was an um existing person to the district but is there a possibility of at the very least a part-time director for you you know we started out with the recommendation of a director of curriculum which would Encompass enl with a preferred candidate that would have that background um it just did not make it to this particular um level so if we want to re address it and discuss it further we're very open to yes please um if I could jump in I agree I think we need a director of enl um that definitely is something I'd like to see I'd like to see a director of it also I know later on there's a whole it section and if I read it correctly our third party consultant I mean
206we'll get to it I think I read that it was $1.5 million or something we're spending so if we could get a IT director for under 100,000 and cut $1.5 million that seems a better solution and that would cover the director of enl we might be able to bring back a full-time director of Fine Arts I mean this might really help us out with Staffing I would can I just CL can I just I just want to finish I just want to say that you know I really want our staffing up to par you know I I believe in investing in people that have direct impact on our children I'm I'm sure you agree right but um that is something that I really want to see is bringing our staff back so in terms of
207goal setting we definitely want to see that happen right now the 1.5 million and I know we haven't gotten to that yet but that encompasses more than a director it encompasses a young gentleman sitting over there who's here today along with three others am I correct um Miss Stevens a total of four Texs I mean I guess we could discuss it when we get there but I just want to at least put this on the radar as we move through the budget season um with the hopes for a full-time IT director because I think inhouse can do a lot of things that we're we're we're kind of giving out right now um and I think and it they become more invested when they're in the district you know um and they're part of the district
208and part of the team so I would like to see director of enl director of it and a full-time director of Fine Arts as we move through that maybe we get to that line so just would say that um as we get to that line I think also what would be helpful for all of us just to understand kind of like what is that that salary range for these position so therefore we um it would be nice I mean if we put up for a certain position and we put up for a certain salary if it's not going to attract anyone then that may be the challenge so well we have to be competitive right we just went through this and I think that I think it's all of our goals to be competitive and
209try and get the best and the brightest right we're working that's what I was just trying to say that when we go to look at this we have to look at the salary range that we want to be in so therefore we can recruit individuals for these positions agree all right any questions on on this page yeah I do um two line the Bose curriculum development and the Bose curriculum development um it there's wide swings and I would like to understand why um two years ago we spent 30,000 and then last year we spent I'm sorry like 29,000 then 27,000 we bu budgeted 64,000 for this year we've only spent 9,000 to date so what is this for are we over budgeting and kind of the same question with the line just beneath it um
210I don't understand why we're budgeting the way we are but I don't know what this is for and Miss elaborate a little further and also the billing for some of this may not have come in as of yet also because it's both these related Mary the last two years we had the grant monies so most of this C curriculum work was paid for through the grants the grants are no longer here so I mean that's why we have to general fund has to absorve most of that okay I would just add that um we asked to keep it a little bit higher going forward even though it was lower because we are working on um two areas that are part of State initiative to uh embrace the science of reading and then also the shift
211in science so we are moving to New exams and new ways of instruction in the science curriculum so we do anticipate that next year there will be more work that needs to be done there and that's why there's a higher amount for next year any other questions on this page no but I'm happy to hear that all right so just to summarize this page it is um director Fine Arts position we parttime um and that going back down to a part-time would be an additional $60,000 savings and I think that was some of the key things from this page we wanna additional director for enl yeah we want and looking at I'm sorry um I direct of Vil can we go around on that or no or do we just have consensus on that so
212I I thought we had consensus for the director of Fine Arts being being parttime I oh I meant the enl so for the director of enl in terms of being looked at to bring into the budget is it would it be on this line or is it on another line EML will be on this line too let me I just clarify ask Miss Stevens could you speak to that I don't want to mislead the board by saying director of enl because it encompasses so many other okay subjects that feed into that so we did speak about a director of curriculum in general who could support the work that I'm doing in our office um noting that so many of our students are enl and bilingual students and that their needs are not just in a
213single area there throughout the curriculum um all students could benefit from the support that would be provided so we would look for someone who could be in a curricular leadership role but with the background in enl and biling services so that we're using that resource to the to the maximum to support our students so could I just ask what the salary would be for that position what have you seen for salary ranges when this roughly okay we don't so let us let us know let us know this head said 150,000 yeah yeah that was just so can we say whether we support that or not can I just uh chime in this might seem like not important but I I totally understand what you're saying it's reassuring to see like a title like a job
214title that includes enl so um and I know a title is just a title what the work you actually do is what matters is there a way to if let's say this um director we we did fund it and that person existed what would their title be would there be a way to describe it in such a way that you know the Spanish speaking side of our community sees in print oh there's someone that we can go to specifically you know for curricular needs we spoke about a number of different titles and a way to um to actually embrace what you're speaking of so one of the ones we did speak about was director of curriculum enl and bilingual Services um it's a mouthful but we didn't land anywhere but that was one of them
215I like it all right so what's on the table right now is the direct a position whatever the title is of enl curriculum whatever the the title is um for roughly about $150,000 do we want them to look at this and put this back in the budget so I'll go around the table um start with yes definitely yes yes go ahead next page page 19 any questions on page 19 I just needed Clarity on 18 are we moving forward we have consensus to move forward with the point five yes director of fin yes yes yes Chris you have a question on page yes um on the first line reimbursement for professional development per CV is that meaning that they went to training already and they paid on their own and were're just paying them back
216for it oh no it's contractual um if they attend if they Olivia oh I'm sorry if they you know did some cses you can can you hear me now yeah if they did some cses their contract allowed them to present it for reimbursement right but I see that it's by its contract two years before it was so 2500 then 5,000 now it's going up to 40 so is that it says reimbursement so it depend it depends on whether it's approved or not because he has to go through an approval process say somebody is taking their PHD courses and they they present you know the tuition and all others it has to go through the curriculum office it has to be approved and with then the district pays Mary can you add to that yes because
217you know I think I understand your confusion on the previous page there's nothing budgeted and she said it's all in the line following yes you're you're seeing a big jump in the budget right and trying to understand why because we're paying all that from one code so we Consolidated it into one code because all the other okay when you go to this line there's nothing budgeted all right yeah that's what it was I saw all to one line two separate things so I thought it was going from $5,000 to $40,000 but now that I see the two different pages I got it I'm sorry about that thank you um Megan did you have a question before I go around um can you just speak to the administration salaries in the buildings the that we're still
218doing what's the plan for Northwestern Park so that's no negotiations so uh we have to you know based on their current collective bargaining agreement and they've been out for 3 years we haven't settled their contract in 3 years so anytime that you building the budget you have to estimate based on threeyear prior and bringing one year at a time until you have a number that could be okay but I but there are decreases there are decreases there are decreases because people move around it's by building by it from building to building and it's new people that came in too and new people that came in last year I budgeted I remember the middle school there were there was one person who left and one new person who moved in and then there was one person
219who was who took another job and became split into two buildings so that whole thing is very convoluted we have to straighten it up in the appropriation status report I think one of you brought it to my attention and I my response was we'll be coming to work on Saturday to clean it up right remember thank yeah do you have anything Caroline Wendy and um yeah I had a question um with the overtime and the overtime it's on this page and then there's a couple on the other page it looks like it's almost $20,000 in O overtime for clerical clerical should be able to perform their jobs within the workday why are we approving so much overtime um we've been doing very well look at I'm I'm point to this in the 2223 school year
220in the 2322 school year look at this particular building to $116,000 we brought it down to $7,000 in the 23 24 school year so it's something that we've been working on consistently to make sure that overtime is reduced sometimes it's unavoidable a kid a kid is taken home brought back to the building because there's no parent at home if they bring the kid back to the building somebody has to stay with their kid and if the it's a clerical employee that stays with their kid we have to pay that clerical employ so some of them are needed just just to speak to this um I'm happy to see that there was a reduction in some of this um but we're budgeting the same and I think the goal is to have people do their jobs
221within the work day right so last uh the expenditures um $863 this year for Northeast I mean I would say why shouldn't that be 2,000 I mean the same thing for Park Avenue why don't we you oh that is 2,000 um and then as far as administrators and I understand it's contractual right now we have an AP split between uh Northwest and north east no and Park yes why wouldn't we be looking to bring in full-time APS I mean I have to say with the survey that we put out to staff they had vocalized a lot of that and I know that like I I think that we have to be supportive if the if the staff is saying we need the support from an AP and we can benefit from this I think that
222we as a board and and I appreciate that the administration's going through this and everything I would like to be supportive and maybe definitely bring back you know Park Avenue I mean for sure a full-time AP here so in our initial request and initial budget the AP was in on the choing Block we do believe that the schools would benefit and then we went from APS to discussions regarding instructional coaches who could serve as the instructional mediary between teachers and the principal um and then that too was cut so there is a need for instructional leadership we have been leaning on building level leaders which are before after school because they teach full-time and we are leaning on Mentor teachers who are also teaching full-time but are giving what they can to new teachers they're
223assigned to a teacher or one or two teachers so there is the missing piece yeah I guess my my one concern is I hear what you're saying and of course I am very a big proponent like academics you know Drive everything but I think these are the behavioral piece too that I think that the staff is looking for support on so if we only have one administrator and a part-time one can the can the one administrator really be everywhere isn't the AP also there we don't have a Dean to also assist in the behavioral issues that are distracting other students during the instruction day and to help the teacher out and to you know mitigate that issue don't we don't need convincing we believe it to um we also thought about if Northwest kindergarteners are
224going to Northeast next year that would leave two grade levels in Northwest first and second which would make it manageable it would go from 600 plus to 400 students which would make it a little more manageable and we discussed the AP then remaining at Park full time so we've been having conversations with um building administrators around different models what it would look like based on where we land with okay so this is just my recommendation as an individual is that um I think that we should go back to because I think some issues really start at Park Avenue you know not so much the little kids but I think it would be prudent to have a full-time AP at Park to support the staff and that would just be my recommendation okay um any other
225comments on this this page at all yes I have two questions uh the for the previous years is the dean salary included in the administration salaries no the dean was actually paid out of Grant okay and they didn't at the middle school but not not the high school the high school dean was paid from general fund but yes one and then the middle school dean was paid from the upper gr so how many APS did we have we have three now at the high school and no Dean what was what were the numbers last year for for the high school how many uh assistant principls in and Deans were there at the high school yeah two and one two and all right so we have the same number of leaders in the building uh and
226on the subject of uh the AP between Park Avenue yeah you have three you have three one at the high school three three assistant principls and and one principal so the so I was ask I know we obviously had one principal and we now have three APS right and no Deans so what the last year it was two APS and one Dean okay so it's the same number of leaders just one has a different function okay um I see what you where you're going but you you just seeing it like I know the function is different being to principal just see if it's at least the same number of people yeah um so if we get the full-time AP at Park Avenue and the workload is split between Northeast and Northwest um I understand that'll
227lessen the workload requiring a part-time at Northwest if we get the director of um curriculum or uh whatever yeah whatever that title is would their role um help alleviate some of that burden of not having an AP do at any point at Northwest or was there there because I don't fully know the function of that job I don't really see that as something that would uh directly impact the workload of of the principal right uh they would provide instructional support which will be helpful and the burden that exists for all of the administrators this year as far as doing those responsibilities will be alleviated but it's not directly related to what any AP would be able to do for a principal um thank you right anyone else have anything on this I'm sorry I stepped
228out so are we talking about this AP is split their time at Northeast and Northwest in Park Avenue to have a fulltime AP yeah I'm not too sure where you here when Wendy was I was just saying to go back to fulling to get a fulltime at Park at parken and Dr was saying that that's something that they would like to do as well but it's not reflective in what we have in front of us no no um one other suggestion that I have in reading these surveys the Middle School seems to be a really um have some significant issues and I think they could benefit from a dean and I realize that I'm saying things to put in a budget when we're trying to scale back on a budget but I do think there's
229other opportunities where we could scale back that are not people right so being that there is so many significant issues at the middle school behavior-wise and by the way to to speak to the high school I the reason I'm not asking for a Dean at the high school because um discussions with the board and Dr Talbert was the 3D AP the roles are kind of all encumbersome of curriculum data and behavior um which um from our end what we see is there has been a reduction that I know that I'm pleased with the middle school not great we need to put in some sort to support there I would like to see a dean there so I guess on my proposal is a Dean at the middle school and a full-time AP at Park Avenue
230in addition to the enl position yes ma'am I know I know we're supposed to be working backwards but these are like to help support our staff to help with our children to less distractions and instruction I just feel like I know we have a long budget to get through but these are important things just to break the tension here I'm always looking at my 2.4 and you're adding to the 2.4 that's what I'm talking we have reduced along the way some because because the 2.4 is re three positions is $200,000 each with Benefits one more question on that subject would any of these positions impact any stien positions that teachers get like if adding the a director whatever it is or does that impact those positions at all no no are you speaking of the
231stien positions yes yes I would say not because this director would need key persons in the buildings in order to Galvanize to execute the work to support the work so we would need those stien lead building level leaders in the respect subject areas Mary I don't know if you want to if you think it can be done without that please share no I I think those are essential parts of supporting teachers in the moment right um having someone in your building that you can go to to ask questions um someone who can disseminate information between that director and the teachers um and just looking at collecting data in the building is critical as well so the building level leaders would be the ones working closest with this director yes okay all right so I'm I'm
232going to just summarize just a couple of things on on the page so we can continue to move forward and after that I'm just going to request we can just take a quick five minute break just very quickly um so summarizing some of the things that we're asking for is to consider a full-time assistant principal for for Park Avenue a Dean for the middle school right and the other thing that was um put forward was also looking at the clerical overtime for the different schools Northeast Northwest and and Park Avenue so in looking at the numbers for example um at Northeast it's so far $860 I'm just round it off to 900 if you go another to the end the year maybe maybe ,800 so maybe are you looking to is a recommendation to come
233down to $2,000 for that one um I think I think I'm looking at um three of them I think I'm looking at Northeast Park Avenue um and the well the high school's on the next page so I just they were all of them so on this page maybe we could do the Northeast clerical down to 200,000 and the Park Avenue down to a th so Park Avenue right now at this point intervilla is roughly about $500 so you're saying a thousand maybe my recomend would maybe be 1,200 for that 1,200 that's fine 12 all right so right now what's on the table is Northeast instead of being 4,000 for overtime be 2,000 for Park Avenue instead of being 2,000 will be 1,200 and then for the high school instead of being 4,000 we're looking at
234can I do 12,000 for that one as well you mean you mean I I think it should be 2,000 because 8 2,000 yeah all right sorry about that so I'll go 2,000 down for Northeast sry is everyone okay with 2,000 for Northeast deing 2000 go ahead why can you give me a reason why the Middle School clerical overtime is 33 we paid out $3,300 already where the high school is $ 800 why is it yeah so much yes because there was a somebody left at the middle school and the other girls had to take over that work at the middle school so you would see that the uh we just hired some new people there usually when somebody leaves and you haven't replaced the position it gives a chance for I mean the the girls
235who are already the tend to pick up the work and because they are doing so much during the day they need a little bit of time after hours to finish the work so we shouldn't see that much next year hopefully not and would it have have been an option to flux someone from another building to help fill that Gap it's it's like bringing in a sub you know they can do they can do work but not work because every building has its own culture and mindset and procedures and things that they have to follow and based on the administrator in charge whatever they have to do so it it's it's just like bringing an accounts uh office assistant to do accounts collect job it's the same school district so I would be surprised if it
236was that they'd be like walking in blindfolded and not have any idea what to do just to help reduce the workload and reduce the overtime amount it's it's it's like bringing in a s to do work sometimes they don't get through it it's that and then you would be taking you know from one building's needs to provide another right I mean and I'm not saying to just cut it like take the person completely out of the building but more so give them two days in one building and three in another just to help alleviate but go go we're beyond that already anyway I um so I'm just going back to the administ L discussion I know you want to to probably take a vote on these reduction in lines but um we're talking about a
237director of curriculum a full-time AP and um a Dean a dean and I had thrown out an idea that if kindergarten was going to move to Northeast perhaps third grade should move to Northwest and sixth grade move to park and I had suggested this because there's a decline in enrollment between Park Avenue and the middle school it we have uh the feedback from the surveys that tell us that the climate in the middle school is nowhere near where anyone in this room wants it to be so my thought process was let's try to retain more students by keeping them here at Park Avenue for one more year and letting the Middle School administration get the the get their feel for what they need to be because it's a new it's a newer like combination of
238te there with only two grades in that building as opposed to three on top of that you're going to have a capital projects where you have to phase the construction so now you're you are dealing with two grades of classes as opposed to three and then maybe we would say we can be able to then say well the dean becomes less important because we have less students in there not not saying that I I would love to see a dean but we're faced with having to say millions of dollars in the proposed budget and it would help us to prioritize then you know that director of curriculum um and be and say un maybe we could afford another AP but right now the AP is getting by they're listening right now they'll probably tell me
239no we're not getting by but we're getting by right now with ap splitting the time between Northwest and park G okay thank you for your point I know you mentioned the other day thank you for your point so Northeast Park Avenue High School um Northeast down to 2,000 Park Aven down to 12200 and high school down to 2,000 is everyone in support of lowering those amounts yes yes yes sure okay so going um I just need to take a quick break wait what about the administration we didn't can we just do that vote I did do I did do it already I thought no I we didn't do a vote on that on the um I thought I already said that no the AP for Park Avenue the dean for the middle school yeah I
240thought I'm sorry I thought we already did did we do that and I missed it so park I'll do it again Park Avenue full-time um AP um Middle School Dean so the question is right now to add it the question right now do you want to add it Megan made her suggestion so right now do you want to consider adding these positions I'll I'm saying take the Northwest make it at that since we're Dr Talbert just said we're moving a grade into Northeast there's only two grades at Northwest I'm saying put the AP back at Park Avenue that that's what I I just said I just said that not adding a salary just making them at Park Avenue right so what I'm saying is AP position at at at Park Avenue I understand what you're
241saying May clar F yeah okay so the administrative structure was going to be leaving the full-time AP at Park and Northwest having first and second GR grade those conversations have taken place oh so we're already doing it is that what you're saying yes so we're already going to do that we're not saying add another no okay okay so if that's what we're doing great that's just an administrative placement yes okay okay great so that one's done right so that that's why I we just the next one was the Middle School um Dee possible putting back in the budget a middle school Dee so full-time I think we need it I really like beggan suggestion which takes that Dean off the table all right so um at that point in time that's more Logistics and conversation
242that has to take place with with Dr you know Talbert and her administrative team to see if that that's feasible so at this point in time we just want to put on hold so they can look at it because it's not just them it's it's a whole thing so that that's I'll keep going around um Chris Middle School Dean or you want to wait for more information wait for more information Leslie yeah I think that's that's good to explore I'm I'm okay with that too all right all right so I'm I'm going to take a break I'm not too sure ifone needs to take a quick break and then we can come back and gentlemen what we're going to what we're going to do we're going to continue to about one o'clock and we're going
243to end it for today and then we'll look to reschedule another time to do to continue this process right so we're now I I would like to suggest something instruction is pretty straight forward and it's made up unless somebody has questions it is um page [Music] 23 all the way to page 36 we can go through it very quickly yeah let's let's let's leave that let's move on to another section and we'll leave that the instruction well I was just going to say if we we we're on page 20 can we get through 22 and then 23 is probably all contractual I think that's what you're saying right yes so we can we right now right now what's up on the screen we just finished with page page 19 I think no I just all
244right time time we were we were on page 20 at the top yeah where we talked about um decreasing the clerical overtime all right so is there anything else on that page that anyone has any comments on because if not then I can go to page 21 um I would just say high school high school principal office equipment $4,000 do they need something that we don't know about that $4,000 would be allocated they only they spent nothing in 24 to 25 and they only spent 550 in 20 3 to 24 so we're allocating 4,000 which seems over budgeting right it's it's it's the same issue with the business office that I mentioned earlier if they have to send out report cards or anything in and the machine is broken they have to get to it
245quickly so th this is just for contingencies okay can can we reduce that then I mean we can reduce it we can reduce it right now it's it's being being proposed for $4,000 can we bring it down you want to go down to 2,000 yes okay yes go ahead just a quick question um with equipment can you transfer into an equipment code midyear that's a good point you cannot you cannot so if they needed a new printer could it be purchased for $2,000 no that's that's also one of the you know guiding principles that you have to take into consider you can take out of an equipment code but you cannot add you can't make a transfer into an equipment code but you can transfer out all right so maybe we just we should leave
246it if it's not being used it can down page 21 anything on page 21 here none page 22 well well wait hold on I'm sorry can we go back just to to page 21 quick I know what you're saying you can't transfer into equipment but I'm looking right now at Northeast and I know you're saying you're on page 21 yeah and you said it was about 4,000 but we budgeted 5,000 can we just reduce this one to 4,000 for the Northeast supplies yeah it just says supplies it doesn't even say equipment this one the reason why Northeast was a relatively high was because of the move oh okay okay then I take that back got it page 22 any questions on page 22 page 23 I do have questions um it it seems the numbers
247for Northeast have been all over the map um additionally there's two lines can you explain like the can you just provide context because I don't I'm trying which Cod are we talking about so the top two lines Northeast teachers prek oh it looks like it's the exact same line different expenditures and sticking to the second line we spent 600,000 660 two years ago page 23 870 last year we budgeted 870 this year we're not spending it I just don't understand why we're projecting the way we are okay in the second line the first line there was somebody in the 2223 school year there was somebody who was in a code that we had to move um but everyone is supposed to be in the 1200 1101 1200 index okay so you're saying that Top Line
248that 1111 is just yes an error and okay that's fine I'm still having trouble understanding then why were there such wild fluctuations from year to year in that second line the second line um last year we moved some people When We R when we put people in different buildings right there were very high salary people that were there was one person in particular that I remember that was moved from Northeast remember there was about two teachers from Northeast where who were relocated in Park Avenue I I have the details of that if you want me to research it and give it to you no that that would that would explain it I guess um yeah that that's it for that page th this is this is numbers for real people these are numbers for real
249people because it's based on a projection yeah and names are attached to it okay all right so can we move to page 37 which is special education I'm not too sure if much can change with that either except for page 39 so any questions on 37 or 38 let me get to it well yeah wait I'm going through everything quickly you guys move slow sorry there well if if the point is to try to shave no no I'm just I'm just teasing I'm just teasing sorry I know it's time consuming we're going we're going to special education no I'm still on page 25 oh page 25 yes what are the additional services for the teachers in all the buildings can you just explain because again it's like a lot of fluctuations and I I worry
250that we're not budgeting properly and we could so can you just tell me what it is if there is work that is assigned to a teacher that doesn't belong to the regular budget code we put it into additional services for that it's like a miscellaneous code okay okay what would they be doing what what would a teacher be doing outside of their frame that would constitute this extra I have to I have to go and res I I don't recall I don't I remember researching this but I if you want me to I would I just don't understand it teachers additional Services I have to okay yeah if you could get back to us okay but then maybe I would ask the board to consider looking at expenditures to date there's been almost nothing and
251yet you've budgeted 10 20 30 55 I have to give you all because you have to look at what we spend in the pr through two years was there an expenditure in it if it's yes then there was something attached to it because things but then you're budgeting I'm sorry to interrupt but like looking at what was actually spent last year in some cases it was much higher than what you budgeted so in some cases I say if we haven't spent anything pull it down and maybe we should like to Wendy's point if we don't know what it's for try to there's something for it right definitely I'm not saying that you're not using something legitimate but keep it in the right code so like is there anything like what would be an example of
252something that can't be codified well can how about we if you can give us that what did Dr Talbert know that how about they can get the information to us that way wouldn't know that so how about let let them get the information to us so therefore we can we can all understand exactly what additional Services means for each of these each of these schools but I'm just asking if Dr Talbert would know that no I'd rather we look at the expense report we have to look at the expense report and run the detail because payroll is very detailed um everything has to belong somewhere and and then that way we'll be able to have a more accurate information about it do you have any other questions in regards any other Pages up into special
253education we going one by one so let just let me just go back one one second hold on one second so maybe maybe I'm I misunderstood I thought that we were going to go we're going to go through the we're going to leave the instruction alone and go straight to speci edication but if that's not the case I will go Page by page again so do you want to go Page by page for the instr did I misunderstand also that you said I think Pages what through what are allal Pages like 25 to 37 or 36 are all contractuals so we're almost there can we just then take it Page by page that's that's my question I I I thought that we were going to skip 25 through 36 because a lot of it is
254contractual so that does my thing if not then we'll go Page by page so on page 25 now I need to understand that when you say it's contractual I understand we have to pay teachers their contracted salaries however in the process of projecting a budget like are you saying there's no flex at all at all in these like 30 pages so if you have if you have questions let's go ahead and ask the questions you have questions so the question is um Olivia so did you hear what Caroline's question is she was saying that if there's if it's contractual is there any ask your question again bring me back to the specific code that you're talking about and which page I mean I have markups on all these pages I have questions and I feel
255like the narrative that's emerging is that we can't change anything in the next X number of pages anyway so let's just skip through them and I don't a proper understanding so go ahead what what page what page are on right now page 25 everyone I thought 26 I'm I'm on page 25 25 so okay I it was it was my misunderstanding I thought we were going to go through so let's let's slow this back down we're on page 25 go ahead lesy I just have I just have one question you have Northeast bus monitors and with nothing um and we do have monitors does it come under something else well the bus monitors work is different from the regular monitors the bus monitors are the monitors who s in the bus at the end of
256the day no I realized that but we don't have any there's no money there are they bu for Northeast for Northeast foreast there's nothing there yeah there are no bus monitors at Northeast to my knowledge there are no bus I bus monitors on the bus on the bus well that's an issue I there one on the bus I get my grand there's a the next line is Northeast monitors pre kindergarten the question may be are they budgeted in the line above Northeast monitors it's possible I because I I look at the actual time sheet and the codes that people are paid out of and that's what I use to budget check it so it's possible that they didn't put in a time sheet as bus monitors they put the time sheet with their monitor work
257because some of them do it am and then PM but then we need a control in place so that it's budgeted correctly because as Leslie just said there are bus monitors if somebody to look at this I mean a red flag went up I'm like we should have bus monitors with little children so can we fix that yes what what I'll look at I'll look into that thank you well does since we're going to have kindergarten there does does it need to be one line Northeast mon and the other one is Northeast prek those prek and kindergarten you talking about yeah so since we're going to have both there are they all going to be under one category or does it need to be split well I I I I I'll have to look into
258that because I I need to know which one it say we have to allocate the cost to your point yes we have to separate those two lines prek and K why why would you need to separate it if it's in the same building uh because the pre is usually under a grant oh okay understand so if I'm doing a cost report it may be a good idea to to put it in two different bu okay so will they be on the same buses then yes so you're just asking us to consider retitling the actual description yeah just allocating it to the right so I think for now until that's solidify we would have to kind of keep them separate to know where we are correct but then to merge them appropriately once we put the
259stamp of approval right just so that it's labeled correctly yes but if the prek monitors are Grant funded does it cause any issues with other grades being on that same bus no the monitors are not Grant funded can allocate it based on percentages too so if there are two one prek and one K in the same but and they have the same monitor we can split the time sheet into two one half to pre and one half to um care okay so half of that would be as part of that Grant okay any other questions on this page okay I'm going to page um 26 for regular instruction any questions on this page there's no monitors on high school buses for behavior issues we don't have anybody on there just sitting on the bus okay
260any questions any comments on this page anyone on page 26 okay I'm going to page 27 okay any questions or comments on on this page yeah uh the first item equipment replacement again like my question for Mr Galina is this based on known needs I know but maybe Miss B knows yeah let me see um at the bottom of page no the very top of uh page 37 I'm looking at my my own notes when I was doing the budget okay yeah no it's not it's just the idea that this is equipment replacement you never know if equipment is going to break down or not but is there a list that we know of that needs to be replaced because again looking at the history there's big swings it was $24,000 two years ago it
261was $6,000 last year we budgeted $40,000 this year we've only spent a grand we're budgeting 40 Grand again do we actually need it because if we don't maybe we can shave that down I agree with you on that we can shave it down to about 20 yeah based on the two prior expenses yeah okay but it would be good to know what the basis of the $4,000 was to that so that we what what happened in the 2223 school year is that when they finished the 26 Bond there was a lot of things that they didn't include so when it came to that that's why you are seeing an expenditure of 24 ,000 there was a lot of things that they didn't include so we had to use general fund money to pay for it
262so now that that is in place that's why I'm saying I agree with you that we should shave it off a little bit because we might not need all that and you think 20 grand we can cut it down by yeah okay so can I just make a recommendation I'm an agreement to cut it down to 20 million I mean 20 20 20,000 it's been a long day um but can can we check to Megan's point with Mr Galina to see if there was something that like was uh he was concerned about that we might need that amount in there that's that's actually not Gus Department that's you that's instruction overall instruction yes oh yes okay so I what I have noted here is the followup in terms of what was the need for the
263$40,000 was there certain things that was already identified and if there was um nothing that was identified at that amount that we're recommending to decrease it to $20,000 yeah did I hear everyone suggesting on that yes yes anything else that I was going to go to the to the same point with the music equipment and replacement you know there were no expenditures 20 22 23 it's like 4,400 now 18,000 seems a lot even if we double that if we could reduce that a little bit maybe down to um I don't know 10,000 and and just again double check if there's something that's significant that we think that's going to be a problem I took notes on that in fact thank this was something that was asked by uh Dr Fernandez um because when it comes
264to music equipment it comes to a time that you have to start replenishing and this is what when we had the budget discussion this is what she told me oh so this was a need there was a need okay so we're going to confirm that definitely is a need for 18,000 no she did tell me so we're going to leave that alone okay all right anything else want to say this is just on music equipment and instruments I had heard that the instruments go home with the students during the summer is that the case okay we not sure because I had heard that and then I you know and then maybe that's weighing into why instruments need to get replaced and repaired perhaps that's something we should confirm I will confirm but I do not
265believe that's the case right thank thank you any other questions I just have another question um student dues and travels no expenditures this year $20,000 what does that mean student dues in travel for what you mean District district-wise student dues yeah what what is that that's for music when kids go to um travel outside the district so we didn't do any of that this year uh today is the first day oh so is it it's the spring like it's around now that comes happen oh so that's why there wouldn't be an expenditure okay thanks that was helpful can I ask another one back up to Contract Services once again are we talking about uh the fourth one from the top The districtwide Contract Services Contract Services yeah again big well actually no well are we
266budgeting too high we spent 29,000 two years ago 25 last year we budgeted 80,000 this year we've only spent six to date and we're budgeting 80 again for next year I have to investigate that I mean shooting from the hip I would say can we knock it down by 50 Grand but again without knowing what it's for okay that is for $50,000 is for uh service what is it Service uh this is instructional materials professional development by service is that is that it yes I mean Mary $80,000 you think that we need $80,000 have being that we've only spent under $30,000 and only 6600 this year so it's a way to continue to support the teachers in the curriculum we could take a little bit off of that but we need to continue to provide
267them support what what when what is the contract services like can you just briefly it's Contracting with the vendors to provide professional development in the changes in the curriculum okay so what what is a number that you would be comfortable with if we could reduce this I know you know the numbers better is taking 20,000 off appropriate yes okay I think it's important to consider the science of reading the summer Institute for teachers as well as um The Sciences the changes that are coming with science the feedback from the surveys on the need for professional development to support um professional development is not cheap okay so this is professional de development and curriculum okay yeah all right and that's the feedback we got was the number in years past solo because that's what it was
268budgeted for or it just wasn't utilized much of it was new well much of it was supported by grants in the past also and so um I don't believe much of it would will be able to be supported by grants as much as we have in the past okay and I can't say that it'll be 80,000 I just know there are areas that we must Target in order to address the initiatives that must be initiated um is it possible that that we will be able to find grants to fund this going throughout the year is it just we wouldn't there's nothing in terms of federal funding right now no well I wasn't even to ask that anything else alone then is that I would say leave the 80,000 alone comfortable leaving it alone with the
269understanding of what it's for all right can I go to the next page page 28 so what I'll do I'll I'll finish out the instructions section and it we stop here I'm just just a quick question to what Chris said are we still having uh is anybody in-house grant writing are we using Bose still so I do regularly review grants that are available um we do write for smaller grants if we think they're appropriate there aren't a lot of Grants out there for which we qualify that are not the federally funded grants that funnel through the state so we are still looking I'm still able to write do we use bosies for this as well or we have in the past if we needed osies then we do have that opportunity to use them to
270help us all right any questions on page 28 are all the supplies um for Northeast going up due to the kindergarten move yes okay any questions on page 29 page 30 I'll wait till when get to page 30 uh big fluctuation in supplies uh middle school supplies it's going up by 19,000 what is the Cubbies oh okay cell phone Cubbies yes is it Cubbies or pouches what is it based on 30 I don't know going to the mic see the device that we purch is it is it Olivia we used the prior uh quotes to budget and those were pouches but it hasn't been decided on whether it'll be pouches Cubbies or whatnot we're just prepping prepping you see the same thing on the the second page so you mean for the high school the
271the supplies general education for 15 but then underneath it it says includes cost to rent tables for PSAT and region exams corre yet that number is lower than the Middle School yes the for some reason the high school because I remember going back to the two admin ministrators and asking them exactly how much this they would like me to budget and at that time the middle school was higher but we don't hold the two of them if this is what the Middle School needs we can com because it's going to be one order that we are going to place for both so we can commingle the numbers just to make it work for the number of students that we have and this is really just a supply that could just get transferred from one building
272to another right question um I know I I understand that the policy committee is looking at the cell phone policy which I gather will point to the direction of the recommendation um I've heard from other districts that use the pouches that they're problematic they get damaged and the kids find ways to tamper with it the cell phone still work when they're in the pouch and they have their airpods so it's just you know just like let's learn from the other districts who have already tried to implement um and it seems like going towards the copes is might be a better approach so I would ask that a real like an updated quote be obtains for the cell phone cbes so we can that's what the governor is recommending yeah and Governor H is recommend for
273now I just I just this is a placeholder actually I walk straight to my office after the policy meeting to put it in the budget so I have to have the monies in the budget in order to determine how much my budget was going to be right so what I'm saying is that that research will be done and it has to be followed but I guess what the Megan's point is we're budgeting this large amount for the pouches is there a way to get uh an updated quote through in this budget season so maybe Cubbies might be I don't know 8,000 to her Point like maybe we don't have to budget that much so we have like a real- Time quote is that something that can be obtained I think also too just just my
274my suggestion opinion that as we're looking at this this has to be a collaboration with the building administrators correct and also even the teachers who will be potentially responsible for whether the Cubbies or or pouches um because there may be something that may be lower in price but what will be the impact for the administrators and the teachers who may have to be you know responsible for adhering to this this usage so just just kind of keep it in mind yeah I just want to go on the record I think like getting a handle on cell phones is a top priority I would want to pinch Pennies on that but if it could be that a cheaper solution is even more effective than the expensive solution so right you know but this morning I didn't
275know that that's what that line was in reference to yeah I think we're all saying the same thing yeah all saying the same and if we can get if any teachers have input on what they might have heard other districts are doing that is or isn't effective would be helpful any so I'm still on 30 and 31 oh can I move on from page 32 any questions on 32 any go ahead yeah workbooks it's been consistent this page 32 districtwide supplies workbooks it was 59 Grand then 53 Grand we budgeted 90 for this year we spent 55 grand to date and I don't I don't think we're buying any more books this year but we're budgeting 90 grand again next year is that on track uh I do believe it's on track we do have
276so these are consumables for both our reading and math programs um and we did put the 90,000 in because the math contract that we have was over three years so it's based on a payment plan that we have I guess but are we spending the full amount every year like just looking at what we spent the previous years like at the end of this year will we come close to the 90 that we budgeted for this year I don't believe that we're going to come close this year but I do think we'll need it next year based on the payment plan so we did look at what that was all right it's like based in like real numbers yeah okay thank you any other questions on page 32 going to page 33 um I have
277a question on this I have a couple of questions um for the forer children uh it's 15,000 nothing was expended in 23 24 24 25 when you when this says what what is this exactly for because then it says the homeless and we know I I mean I'm really sad to see that you know we we have these kids it's I feel badly for them and obviously we want to educate them and give them the most support but so I know that we have um a decent amount but why is it that forc a child has 15,000 and then the homeless doesn't have anything and what is that exactly for um you never know when child will come into your District so you're it's just preparing for but but what is it I guess I'm
278confused of what this no no what is it what is it for I'm not asking about the Forester child what is what are we supplying what is this the tuition that's another oh we would cover okay our kid who goes to South Country and they Bild us okay and what about homeless I mean shouldn't we be budgeting for that but I don't think there's a budget line for that am I misreading this I don't see a I don't see anything budged this year yes I I didn't I didn't budget but we are beginning to see that also right so shouldn't we be prudent and put something there to protect ourselves correct even if it's that's one thing though that when you have homeless kids in your District some of them that state CS it is
279already deducted it's already deducted from your state aid in fact if you look at our stated run uh you would see that this year we are slated to they are SL to deduct 208,000 at the same token if we have a a kid from another school district who is displaced and comes to our school district they deduct it from that school district State and give us the money so that piece runs through the state that goes through the state okay I have just one more question the Char of schools is a real concern for me um we had under budgeted I had asked for the last several years and the trajectory is that it's going up and our last conversation was you budgeted for eight but last year it went up by like 10 so
280we need to properly budget because the trajectory is upward yes so the last time the last time we spoke it was under budgeted for has this been amended so what I did working with the child School enrollment is that I brought the number up to date up to 10 up to the 10 that I was missing the last time it's very very very interesting if you look at the appropriation status report that I just sent to the board two days ago you would see that the number has dropped because at the beginning of the school year we had the negative number of 255,000 now is dropped to 95 but that can change any time and I guess my concern is is that they can enroll their CH child into charter schools at any time if
281we have whatever the 10 and that's what we're at now I would think it's prudent to go at least two above that um any any time that you add to it last year I added four but estimate last year I I added four but if I if anything that I add onto this budget I'm adding to my 2.4 million I understand but also I don't think that we want to get in a predict where we're we we're put in a position of overspending the voter approved budget because we didn't budget enough so if the trajectory is upward and we are only doing a flat you know increase you know there's it's just flat there's no increase I don't know that that's protect ing us financially I don't know that that's financially prudent to put us
282in a position the Board of Education where we have to make these approvals and we're coming into a position of overspending we can't do that all right so let's let's so I think at this point in time we've heard opinions on it so the question is do we want to increase the number of projected um chared school children from from 10 to to 12 so therefore you know and if if we don't need the funding then can always be moved from one from one line to another correct Olivia this will add another $100,000 I I understand we're trying to cut but we also have to be you know budget correctly so I I think I think what what we all need to look at is that that there's been a number of things that have
283been suggested so everything has to be remerged again to look at okay how much has been added no I know but how much has been moved back so if the suggestion is to add two additional students to troter schools um is it connected to Charter Schools y all right so go ahead ask your question then I'm going to just pull theard $90,000 for the actual expenditure now is that going to double or is that it for the year oh it's going to grow yeah it's going to grow by the time because they CH we pay them monthly all right so the question that's on the table do we want to increase the number or TR to school um shoulding by by two right now they're at 10 do we want to go to 12 do
284we want them to budget for additional ter budgeted for eight budgeted for eight eight additional eight additional oh eight additional correct so right now there's a total of uh what I did was I we have 64 student at that time when I Was preparing the budget and I added eight more you can see on that line $200,000 so you we're paying about $23,000 per kid so the goal here is to add eight more kids that's why I added 200,000 right so she's she's added eight kids so do we want her to add instead of adding eight kids do we want her to add 10 kids yeah can I just clarify I know that you're adding eight kids on top of that but last year we had an increase of 10 children yes so what I'm
285saying is if we have an increase of 10 children additional we're only budgeting for eight children additional and the trajectory has gone upward not downward so I don't I think we need to increase just to clarify so my question on the table do we want to increase it from eight students to 10 students right that's that's the first request because if is going to be either 8 to 10 or do we want to go from 8 to 12 I think 12 um I I think that go ahead so I'll do it first eight to 10 how many people want to go from eight students to 10 that's the first one what was the dollar difference 50,000 for two 100,000 for four and at the expenditure the appropriation status report that you just sent uh where
286currently negative 995 yes so I would say add the four add the four to go to the 12 yeah add four okay so we're going to go to 12 students anything else on this page page 34 any questions on page 34 lesli do you have any on page 34 Caroline anything on page 34 Megan Chris Wendy no page 35 anything on page 35 No Chris no um Megan Caroline Wendy Leslie no so that that brings us to the end of instruction so wait wait I'm sorry I do have one last thing I'm sorry I know we're leaving after this so I'm sorry the very last thing it says Bose's textbook program um we spent $150,000 last year um so and that's so if we spent 150,000 why would we be cutting it more than 50%
287okay that's a very interesting question go to the next page okay bosses charges us from one line but we have to split it because of the way the courses are built those are the boses account codes so you have to technically add the next page Bose's textbook only to the one before okay right now we' we've expanded 150 at the end of the year we'll do a general entry to split it because that's how we are aided okay okay thank you ladies and gentlemen for joining us um today um we're going to look to um schedule another day we'll schedule another day for for the continue of the of the budget line by line and thank you for you know coming out to join us go ahead I have I just have one comment before
288we leave going back to the beginning when you when you presented the revenue out of glance did you did we account for or um what did you assume for closing things out with Honeywell in this projection this is what is going to happen with the honey well is it in here no it's not here it's not in it right now it's not here because it's included in the tax levy the tax levy of 66 million 964 have did I get it right yes okay 66 includes that honey well money we l it for the honey well money last year so we we are put and it's on our books now so when I'm going to send the levy to the county to collect money for the district I'm going to back out the 436,000 yeah
289I understood that part it was more the um um but it is part The Upfront cost that they had incurred where was that accounted for oh no I did not budg I was there I did not budget for it because there's no liability there so I can't budget for it okay I can assume that there is a legal action and therefore I have to budget for it so if anything at all from the way I see it if there's we have to we have to talk to Le okay thank you very much right can I have a motion to adjourn at no can I have a motion to adjourn at at 123 please motion all those in favor I I all those opposed everyone's in favor yeah why why can't we allow people to speak
290because this is this is our session to do the budget line by line okay motion carries 60 thank you for coming out