Amityville BOE Policy Mtg 2/25/2025

001[Music] okay then go to start anything so that that's the but we also need to pull up the one that I is I so pull pull that one up as well that way we can work we're recording I don't know if we're live I'll just ladies and gentlemen and welcome to the policy committee meeting and today's date is February 25th 2025 and we are opening up this policy commit Mee at live you want look to see if anyone yeah I think that's just us though two all right if you just just yeah but I just want to see the person St do we know so it's just it's just us right now yeah it's ad minister right so um welcome everyone and know esate some things we look at and correctly was the use of

002facilities um was one the wellness part was well um policy as well as the um extra so let's let's my recommendation is that if we stay with just one policy at a time and then we can move forward so let's start with um the pro facility you know what I was going to say I was going to make a recommendation the wellness policy I don't know if there's anything correct trusty in there what she wanted already think it's just option so let's let's just say with the 1500 F which is public use of on school facilities and then when we get to that one then we could change so what we're GNA do let's both first I am so everyone should have the um the current um Current public facilities and has stop so should

003have this yeah I wanted to let you know I didn't know and I didn't see anybody else like edits whatever so I just made couple of copies that I wrote in in purple because I know it was confusing last time so just no just hold on you make copies for everyone well there's three copies but so you could see what my edits were but did you make copies to share I have share one you guys could share one what what I'm saying is that like I have some suggestion as well but I think that um we we'll leave it here and that way what we can do is I have some notes what we can do we can put it up on the screen right so we can take this see we put up on

004the screen in there and we also got the nisra policy as well in terms of use of facilities so let me just get some of my extra stuff out of here I thought we were doing that eligibility we're doing 1500 facilities that one everyone should have copies of the as well and looking at the n one and looking at the [Music] um everyone should have aop the same everybody has the only thing is we didn't get this till 410 I didn't get a whole lot of time to review so let's let's we we all that at the same time so let's let's just take a look and we go forward and um the public use of facility there's not much I another another one I have um a couple things and it may be couple

005things that I had couple suggestions was that maybe as we move forward and maybe it's already there and I didn't see it on the website is um that maybe it's maybe provide on their actual like application to do the use of facilities in line is there before we move on to that I'm go to the policy go ahead no well this is for the application there's a at least one program that um that I've seen a bunch of the schools used where it's everything was online M schedule and it seems like eliminate all the paper Printing up yeah everything is just loaded the organizations have a profile whenever they need to apply they just apply they don't have to reissue the insurance and the only thing with that it might be a consultant we might

006have to hire them is that something that we have that third party that they could create a syllable documents right so Dr so we've been in the Pro process of reviewing various software for that purpose one of them is qar one of them a school Source um as a team we've all been on the um tutorial the demonstrations of the companies and so um matter of fact just today um building and grounds um put a pause on qar because Helix has released a facilities use form which is also a part of our work order um instrumentation so we will be looking at Helix in the coming days as well so we're in the process of that um and the one that you're referring to what's the name of that one ml schedule okay um Dr

007Talbert is that something that Land Rover could do just make a syllable document like you know we could do a PDF that's fillable so maybe it's not something that we would have to use the software for but somebody just do the I mean I'm just saying as an option I'm sure they probably could we're trying to get a workflow where not just school facilities but even with um extracurricular advisors submitting those documents it goes through a workflow and arrives at its destination facilities use you start here it ends up in a workflow where we are more timely and operational and as you said they don't have to continue to add information but it's already in you know it'll be in storage Poss it seems like this would also work for like extracurriculars like notified the

008IT department if they needed a projector or something like that yes yes so um back to trusty kest's question I'm sure they probably could we were just trying to avoid standalones and trying to get a comprehensive system so that each department particularly HR right has a lot of forms and we're trying to ensure that we're digitized but if we ever have another 2020 which we hope not that we would be um set up and ready to still function in spite of not being here if we have to be remote copon use that ml yeah okay thanks is is that I don't know how this works is squ what is it called something does does do they have that capability if we're using them for they don't do would have been nice have one yeah sure

009would have all right so um this is just my recommendation for the um for policy 1500 we have the nisma policy up there we have our old policy um here in front of us so how about we just look to see what is the differences between the old and the new policy um I know when I looking at the old policy there really wasn't anything that um kind of jumped out of me I know that there was instuction years ago about Poss charging a fee and you know looking at different school districts some charge a fee some don't charge a fee um I'm not too sure that's something that we want look at but so let's put this up here so this is the n one up here and just kind of quickly look to

010see if there's anything different I just had a couple of suggestion not a l all right so let's just see as we go through that so so I'm just I'm kind of quickly looking through it as well and then under minute uses and we'll do it maybe section by section and will you get there if there's something that someone has in there I mean I see on page two the just kind of scroll down at at letter C if we can see it says so social Civic and including but not limited to meetings of parents Association parents Association and recreational meetings and entertainment so all they did they took out we took out the a not limited meeting of parents associations and so we don't have to put it back in I don't see anything

011else significant well I wanted to make a suggestion where it says District facilities may be used it's on the first page you can look at either one under permitted uses it says District facilities may be used for the purposes listed below subject to the conditions and restrictions set weapons policy I think my recommendation said for entity is located within the school district right because you don't want to overutilize to other places um so my my question is how often do we um provide you facilities for outside people in the district I don't know but why not put it in there to protect ourselves we don't want to overutilize I I just ran into a trustee from a different District I had an issue with an outside like FS company and it became a really big

012problem for them and this is something that they brought up to me that we might want to put it in there but this became an issue though if we're trying to be proactive um and it wasn't within the district and it became a big overused the facilities a big thing in the community so so my my question is it goes back to how often do we have someone that's not in a district we've had few instances like that where they were not really they were from Garden St and they wanted to use our facilties that that's your old yeah no Garden c not my old Garden City yes Gard yes they were from Garden City and they wanted to use our facil so we have to Define what we mean by from this District within

013within the amville school district what do you mean by Within theal School District what about if they if they have satellites all over the place mean like if the organizational participants are corre no no no they have say MTI multiple locations it's possible that they did not originate from here but they have satellites all over the place right they they have you that about little leag you could say that about soccer but then they have Girl Scouts but they have the chapters here so their chapters are using in our facilities that's that kind of thing that I'm looking the chapter should be the chapter should be within the school district boundaries right something just I don't want to blame it because we'll be here forever and ever so my my my question for clarification is

014this is that is there's someone who is from an outside outside of a district but the kids live within our school district and they want to uiz the facility so it's just basically someone from the outside of kids are not really here not really part of that organization and they want to use our facilities that does happen we have find outside right just say just say entities within that are located within the how about entities and chapters of address that are that are within the Amityville School District boundaries I think that's fair and that protects us a physical address physical address no so even if it's our kids and they don't well I think that that goes down later on because it talks like I was gonna also talk about the roster you know like

015our roster should have a certain amount of Amityville students that we already I don't know if it says it in here the 75 I didn't see that I so before before we before we get to that right that's why I'm saying here let's look at this like like last night for example there was a um facility was used by the town of Babin for a program right so town of Babin The Entity does cover that school district so they should be allowed to use the facility that that me that that's my question are we saying that they can't use a facility I mean I'm saying I think that that it should come to those within the amille school district boundaries I think that that's fair I think I I think to me well town of

016B does encompass as example they do Encompass the amville school district they Encompass amville you know lyen HSE op W confence and SCH District so for example they would be able to use facilities because it Encompass incompass our district I I just kind of feel like I don't have a problem putting it there I think that it this just for me I I'm not in support of it because I kind of feel as if if we're looking for someone from the outside of our district this just my thought process for utilizing our facility right we can say that if someone is not within our school district that we there's a decision has be made whether not they can use a facility because let's say for example let's just say let there a a sock team

017right hypothetically they're not in our district they're let's say I'll just say Garden C said and they want to come utilize our our Fields you know that would be will be deny them that request because our percentage of our kids are not on that that soccer team I think I think I think my point is that's like with policies I think policies are created out of need right and policies should be clear and concise and shouldn't be any guess and it takes it out of Dr talber having to be the bad guy the Board of Ed having to be the bad guy whatever like our these are our parameters on what we do read our read our facilities used you know you have to have the end of year the chapter has to be here

01875% should be in here of Amityville kids we're looking to protect the district and the facilities because it's really owned by the community and I but also in the same token we also have that that ability to deny request of use of facilities then why are we updating the policy if we're not going to update it to be clear well what would our reason be to deny something like Lisa just pointed out time I'm using it yesterday I I'm just saying I think the facility should be used for those within the Amityville school district and so then that's why I have a problem because I feel like using as example they're they Encompass anv flu distri so I'm not in support of adding that into into the policy we can put it in and give

019it up to the board to make a decision but I feel as if if someone is is is covering our district they should be able to use use our facility that's just I mean my experience is if if if an elected official wants to come and they speak to children or sometimes say they'll come to an event or they speak at a graduation the elected official comes there I've never been in my position in my experience where they hold an event at the actual school they're in support of the event they come to speak to the event or they come and hand out the the um certificates along with the administration to do it but they're not holding their events here well they did they did and they H they've held they held it at

020co-a they've held it at at amn so they've been doing it for for years to in order to get the community come into the two different schools right to see what the different programs so I'm I'm not I'm not in support of putting that in because I don't feel that it has been an issue you can tell me Olivia I don't feel it's been an issue where we've had a huge volume people from outside of our district coming in to utilize our facilities and if it well well you see in front of you do you think it's useful to put in there or not the discretion of the book yeah I and I think I think it does say here something like that if I corly that every time in terms of use of facilities

021it is it is at the expression of the board can Beed at any time so I'm not in support putting it in there Chris may not not not not allow anybody else I know they've been doing it here for years um Town of Babylon had had this they said this was the 37th year hosting it and I know they been here at least 10 years proba at least 10 I I know they've been here at least 10 years okay so we'll Mo on so let's keep going down I had something for dat oh I had something for that too I had something for that let's just kind of stay in SN we'll never get out so um permitted us permitted uses is there any other in that section that we want to got Rive well

022I are we are you looking to go off of our policy or a nisma policies I just I'm looking to do both because we got a sample from nisma all I'm just saying let's take a look at nisma see there's anything in there that we want to modify anything that we want to change so we do it section by section we can go quickly and get this done um we still under permitted uses under permitted uses and I don't the only thing I see different is letter J wait I have something for C and D see I think it's okay I'm okay with the language from Nisa it's the same thing as what we have no but we don't have included but not limited to meetings of parents associations and parent teacher associations I think

023we should put that in there why why wouldn't we that's what they're suggesting I I don't think there's any har and then for four I mean for I'm sorry for for day um it says meetings entertainments and occasions where admission fees are charged I wanted to put in there to also include the cost will be shared and explained to them like if if there is a if there's a wait hold on a second am I reading this right oh that's the organization that's that's well the organization should explain what the fees are like what what are what are they charging fees for right on the application I think it does say but can we just add it to the policy too just that wording are charged when the fuds are to be spent for an

024educational or charitable purpose to explain what the purpose is yeah they do now I I know it's on that form but can we include it in the polic in the policy yeah just so that it matches the form yeah how do you want to say that charge educ explanation on the formation yeah so we can just explanation requ on that's fine and then for age this is where I had added in insurance requirements fingerprinting Etc on age um finger printing for use facilities no this is just saying Child Care programs when school is not in session or when school is in session for the children of students attending schools in district and if they is additional space available for children of employees in the district we should be requiring insurance right additional insured where our

025insurance requirements and then Dr talber or or one of the administrators can explain it's like those programs right those those people are going to be fingerprinted too right if they're in charge of their children like how does that work pram that doesn't sound like that would fall under the use of facilities it sounds like that would be under separate policy well what what would this be under because if we're saying we're going to allow Child Care programs when school is not in session or when school is in session that means that they're in our schools and it says with our with students attending the schools I think that that's a liability so we we in the past just to give you history in the past we've had after school programs that were conducted within the

026school and they were through grants right so people were hired through the grants to to conduct the after school program so if they were a hire through the grants to do the after school program then they went through the process of being a fingerprinted and and every and doing the backround check so the people that were doing it sometimes there were people that were actually employees of the district who actually worked in that at school program so it wasn't like an outside entity coming to use our utilize our facility it was actually connected with a grant that we have but that doesn't say that yeah that doesn't Define so we put they must follow the district Employment Practices practices or the volunteer practices how would not employment they would be filling out some kind of

027contract yeah so that would be like a whole contracted we had something like scope right that's what I'm that would be embedded in your agreement that's a whole like for I'm also thinking of an ex example that I deny the request we had a club who wanted to provide child care for par for students parents could drop them off and for so many hours and this club would watch and I said no because that's a huge liability right yeah um so that was an attempted child care program right um is there a way way just to put in any language to Pro to protect us like I know it's at your discretion but I'm thinking if we're going over the policy like just make sure that it's clear in there I think it's something that

028we would have to really um and I hear what you're saying Wy I think it's something that we it's going to take a little B more time to look at the language that we going to utilize because it it to Chris's point I don't believe we need to put here that the the people need to be fingerprinted um background checks in order to do a child in order to run a child here but there has to be something else within one of our policies if someone's going to come into our district to utilize our facilities that we're going to do coming with the program there guidelines that we have to be able to that we're going to I would say rather than dismiss it why don't we just put a note there and run it

029by John gerso to say is there some sort of language to protect us but I think we also need to say maybe refer to policy so and so you know I mean if an outside entity want to utilize our our facilities want outside entity is coming in to provide something so I I think you can put a note next to it l just say just open Che legal on it but um um I double check about any other requirements any other requirements in regards to finger printing I don't want to it's interesting because for our Isis graduation exercise is held but not for profit Elementary and secretary schools provided that no religious Services is performed we just didn't put I in yeah which I agree with I don't think we should put I in there

030so there there nisa's I says licensed School based Health dental or mental health clinics as defined in education law operated by entity other than the school district yeah and it says there's a note above it saying you don't have to yeah no I'm just I'm just saying yeah well let's think about this for a moment so remember when Co took place right there were um popup Medical facil IES who were asking to come to school districts to do vaccines or any other Medical Care and so this says licensed Ru based Health dental or mental health clinics okay these are School based though yeah yeah yeah these are I'm looking at it I'm looking at I'm looking at um I know intended I'm looking at some schools in in New York have school-based M within their

031school like area in their school that's designated for an outside enti to provide um health services and mental health services so I look at this connected to that yeah so I I agree I'm not into remove yeah I I I wouldn't take that from the that stays there that I stays she's talking about ey like not we're not going to use I on on the disc right and then K well go ahead not that I'm looking to Ed and use those programs in there but you know as we have been going back and forth on what's happening with North be and Northwest and the extension like do we leave it in there just so it's it open for us I don't think I don't I don't think people should be coming to school to get

032like health things through Dental well he's on K now right went back to went back to went back to I okay um and I I respect your you know your thought process you know on it on Wendy and I right now I agree that we should not have it in I do agree we should not have it in but I do know other circumstances in other part of the states where they actually have it within their school building because there's a need there's a need for them to have it and it's well defined and everything like that so if we ever get to the point that this is something that we want um so let foris has class class of instruction for in intellectually disabled L operated by private o by the commission of Education

033I don't think I don't think we need that Dr Sal right because she said we special education we need that alluding to so we're po yeah if we're potentially looking at Northwest and the portable is possibly being used you want to put it okay maybe we should sure so go to the policy and be letter J out that would just just make oh we have to put in this paragraph on here we don't have this Parra that says additionally we we allow the military recruit used to come in you see that after tag yes I think we should put that in yeah by the way do we have that do we have like RTC yes they do awesome yeah put [Music] should we just use dat I think it's similar I don't know if it's

034exactly the same is it exactly I think it's slightly different should we just adopt that b one from is it says other than veteran organizations are volunteer so that's the last longine that but it is still there but even the beginning because there it says meeting C patient their admission fees are charged that are under the exclusive control and the proceeds to be applied to the benef blah blah blah blah blah yeah we have too as well we don't have the admission fee language meeting and where Mission fees are charged so just replace just we just need to miss because everything else is the same was just copy put thing we're adding whereas so conditions are used for distri covers yes but on say I was I had notes Here I wanted to where it

035talks about the f I think that we should put if needed aged upon if necessary and upon and right because we're not automatically charge Everybody by the way what if somebody donated millions of dollars to us or something you know they might not be a need or you know what I mean we might be able to do this or so I think there should just be some language in there to make it we may we may charge them like we have a right to charve them we may charge them but it's if needed and agreed upon by the board other schools will do it based on the type of the organization um based on the time and that they're requesting and some even have wording in there based on the district's under a contingency budget

036a contingency budget you have to and here it does give the board the right it says the district waves the retains the further right to wave user fees for groups that are associated with or sponsored by the district oh so the last s address this I also was um interested in like I think like not for profits shouldn't be charged uh I don't know how anybody else feels about that putting that in there or I think we should have a regulation just for the yeah fee schedule and for layout organization and when because they I was mentioning the time that as long as like now during week Sunday the organizations need to be out by 10 o'clock because that's when security and um the custodians are done for the day so if they were going

037beyond that then it would cost the district more money and because they' be gring overtime which is what's happening with the weekends because some nobody's working here so they have to call somebody in specifically for the organization to use the building okay so that's I don't think that's going to be in here though so no that's what I'm saying that's it should be a PE schedule PE schedule and then yeah that maybe that could be part of like and I saw that on some the polies and other districts they actually had a Fe and and what what constituted um getting charged and I I'm not if it's Monday through Friday and people are here then I I don't think we need to charge but if it's on the weekend no one's here they have to

038come Saturday the buildings open the varsity SP not always not always not always sometimes it is sometimes it isn't so I think it all depends on the dates and time Varsity Sports each season doesn't mean that there's some there's not just because basketball happens during the winter doesn't mean that there's basketball game every Satur doesn't mean it's a game it could be practical but it doesn't mean I think the point is that there's not always somebody here on a Saturday so it's not regularly scheduled or those events because they're not always happening I think we're just having a fee schedule that says if the school is not open on that particular day request for facilities that that you will be charged because if we have to bring someone in you know I mean to open

039up the school to use the facilities to bring Security in and whatnot then we need to we need to look at that so let's come back to that use requires additional cost to the district yeah going to always require additional costs whether someone's here or not you know you're going to always have wear and tear of your property you're going to always have your HVAC system in use um I just think we need to look at it comprehensively and if it's not a charge we want a charge for don't put it on the schedule but I think we need to look at it holistically I think I think I agree that we should look at a fee schedule I am more uh inclined to say we may charge because the taxpayers pay for these building

040I I I you know we shouldn't be charging them all the time they already pay taxes to then to do a fe another tax on them so I think if we have a fee schedule just by saying you may be charged these fees and I think we and then the board can decide whatever the board is whether it's this board board in 10 years they can decide if they're going to charge them I think we just it's probably like a regulation that it be established for I don't think they gave no they didn't but I I the other districts I saw where there was use facility fees and and I think that when we get to that point when we go to review it then that's when we make that that particular decision in so

041let's keep those long so therefore we can make it to our other Poli get out here um I think that did everyone look through I um I had under E I had some notes here so you yeah I think that we should be requiring the district be named there an additional and short I know that we have some uh facility news coming up on Wednesday and they all were need additional I let it but that's something that should happen we require that now we require that yeah but why not just add it in the policy because it says we're asking for you know 1 million it's usually like a12 million uh policy but we should have it listed here to be clear and the district needs to be named as an additional insurance I think

042that's an easy can you just explain to me why I'm I'm just I'm trying to understand that's all because if something happens we're named as an additional insured so we would be able to go to them to recover um the damages from them that allows us to do that yeah it's required on the form right so let's just the policy protect the district so I would just say um evidence of adequate insurance coverage what letter um we're under a it just protects the district guys if there is a claim you don't want to be left holding the bag you want to be able to go after their insurance first I'm I'm not I'm not I'm not I'm not arguing I'm not I'm not disagreeing but I'm just trying to make a decision if if it's

043on the form already but why not just if it's not in the policy there's nothing stopping them from changing it on the form because you could have somebody going through the form two years from now and just like yeah let's just take that off but if it's in the policy then they're required protects the district I just think it's an EAS and if our insurance expert is suggest I just say that that evidence of adequate Insurance $1 million and the district to be named as an additional insured to save the district Harless from all voting so after the 1 million minimum put in the recommendation we send the legal de so so just say that again slowly for Lyn okay so I would say provide to the district timely evidence of adequate insurance coverage 1

044million minimum and for the distri District hold on and for the district to be included as an additional insured for the district to be named take put name as additional short and then it can continue what's there to see so just just highlight what you just put in the I got something before we move on to go ahead you're ready uh which letter are you at I'm I'm at a a new letter before F I feel like it belongs before there um external defibulators are they required I know these sports are required to have them but are they required to bring their own or we required to supply for them I think the L is we have them in the building and I think John spoke about this that we have to allow him to

045use the L and I'll I called Megan earlier to see if because I didn't see it when I quickly looked at the safety plan and she was at their meeting and spoke to Al about it and like getting I was like all right I got to put signs like ging directions and maps to where everything is because I know that's part of the law yeah John spoke about that if they're in the facility they have to be have access to our aeds now if they're on the field I mean they should have an there supposed to be walking distance froming it see but because the key the key is this if someone is utilized in the field usually the please correct me someone utiliz in the field let's say for soccer or for baseball um

046or the building is not open they're just utilizing the fields that's it so they're not utilizing they're not bill is not open to utilize the bathroom or anything like that they're just utilizing the fields supposed to be but sometimes you know the custodian is in the so they able to get sometimes they're not and we discussed this at a prior yeah policy meeting and I think we added it into another policy was it the volunteer coach policy because I think that was just for training but I think I think the a I don't think that was to have the ACT about having the actual a so so are we saying um organizations who utilize our fields for for field only must bring there must have an ad on site yeah can we add that what

047do you want to do it is a requirement for you sports but we need to just spell it out can we make that G and leave F alone no cuz I think should be at the very end because then it like wraps everything up I kind of agree I mean that's just my opinion I think F should be the A and then G should be the last one that the board reserves the discretion all right so make make that F go ahead so um organizations utilizing our fields are required to have an A on St New York State Department Heth a I'll just read the a little the beginning of the New York Department of Health policy see if it makes sense to go any of it makes sense to go each youth Force leave

048is responsible for ensuring that at least one AED is available during all games and practices if the league does not own an AED it must outline how reasonable access to an AED will be provided additionally each league must have at least one staff member trained in AED operation and usage and maintain a written AED implementation why can't we just take that whole paragraph how about we um that's a good paragraph what that's um New York State Department of Health you want him to like copy it and send it to L yeah I can send it oh okay this is the next paragraph if a lead relies on an AED provided by a facility such as a school or park it is essential to confirm access with the facility understand any special procedures or AED use

049and receive notification if the AED becomes unavailable yeah so if they had field use only they wouldn't necessarily have access to our indoor so they have to have it so that just send just send what you the top the first paragraph to LY cut put it in and I'll add that yes you'll make that and then you'll make the last one G correct right so anything else the board reserves on discuss District facility of well to determinate use based on fing I had something oh um I guess wait let's go through this they have number seven which we don't have but any used prohibited by the law we should add that number seven oh they added it to number six okay you don't need to add okay it's part of number six well well wait

050should we make that number seven though because that looks like it's added just to the alcohol we use you see how this is here should be stand here I think I think it should be um no it should be part of number six I think in our house they got separated out is separated because then it look like it only applies to that alcohol everything a standalone is for any useed by anything I think maybe make that to standalone so when we say for any use prohibited by law just like what I blanket statement so that way we're cover you can't sells you can't do fireworks like things like that okay let's keep going yeah because it's 6:30 that be quicker because people I I um had a question oh look they have some of

051these though do we have this do they say the number of persons admitted for a function must not exceed Lo capacity limits that's smart you know what function oh that Dr tala what do you think it' be in that it says whenever Implement weather or an emergency situation qu with District school all after school function schedule for that day will be cancelled that seems reasonable right because our staff is going to go home um yes and that's the normal situation now [Music] yes thought there was something where it's oh they can't be scheduled when the schools are are closed and then maybe so that um well I I think A and D should be added because it also talks about an incident like you have to report the incident you know for liability reasons covers

052weatherizing um can we add ab and D does anybody have any feelings about that Dr I feel like that's probably good for you A's already there isn't it all applications oh they just confuse it and put so maybe maybe Lynn has to like add this towards the bottom if she could just add it as extra letters yeah so I I some this is on the application um but we'll take another look to see what's on and what's not because like the capacity is on I I like the one that if schools closing are there's an emergency and I like the one about reporting an incident because I think that that again like trying toate and there's one thing that we listen to a nice session on building wheels and they keep on changing their forms

053yeah based on all the things that has been happening now so I don't know whether we have to put somewhere that you know we should always comply with the forms that yes I actually think that that's probably a good idea and and maybe um D all applicants must agree to assume responsibility for damages resting this proof of adequate Insurance must be provided by the applicant at least 10 days before the date of the requested use and be in compliant with with the district's Insurance nicer Insurance you get no I'm trying to figure we under application procedure all apps must agree to assume respons all damage resulting from Mis use of District facilities so what are you saying um proof of and and inde it goes to say proof of Ade adequate Insurance must be provided

054by the applicant at least 10 days before the date of the requested use and should be in compliance with nicer requirements are or however you want to say nicer as our insurance are the district's Insurance requirement have the insurance provided when they submit the application yes but what Olivia is saying is and it is true there's always like regulations changing and everything she's saying to protect us that it just has to be in compliance with our insurance but it um the district Insurance District Insurance yeah to just just put in front now but I have to process it because just say for example if like um I'll just use the S so if the Sak insurance is not in compliance with the district's Insurance then that means the S leag can't utilize our facilities 100%

055the insurance company is protecting the district that's what insurance is for so if the insurance this this happens all the time in businesses and organizations and everything is that they are there to protect the insured our district is the insured our our kids are part of this so contct us so my my my question that that I'm asking is this is that um with the insurance through is are they requiring are they saying that it has to be this that organization has to have what what the compan is requiring or they recommend that that's my my question um there is there's there's a disparity between what our policy sees we should have at various levels and that's what I'm trying to rub my head against because they said you know million policy okay then it

056says agregate 2 million are we applying it consistently because if you not it's usually it's usually a one one2 million we have to apply it consistently so we have to apply consistently and just like so everybody knows like with insurance what happens is with insurance companies they are looking out for their insured to mitigate any losses they are there to protect because they don't want to be paying out all these claims right so they're saying we're protecting you this is what you need this protect protects the children this protects the district and that's what you need so just saying to be in compliance with our insurance company that's because that's what you need to do that's it happens every day million times a day and I hear say not I'm not disagre what you're saying

057I would say put it in there but I think we will need to take a look at it well just just put just you can put it in because my biggest concern is what will be the impact of our our organizations that utilize our facilities currently and will that mean they have to get an increase in insurance and what would be the impact of you know from the socer leag c um well which are primarily the biggest two uses of of our facilities is C and um and S girl SC what will be the impact so I would say put it in but let's really take a look at that that potential could impact these organizations and abilities to utilize our facilities yeah but we also have to protect the children and the districts um

058and I I understand that but then in protecting the Ching of our district they will also potentially maybe affecting the ability to participate in certain things that have been very beneficial very beneficial to them so put it in that way and that way we can well I looked at the ones I think it was like um little and Girl Scouts I think are up up on for bl's day and they have those um the only thing that I didn't see my other so hold on before before we go what what we saying as per our District's insurance policy Insurance uh insurance insurance policy as for the district's insurance policy insurance policy and it has to be applied consistent District Insurance the district insurance requirements um hold hold hold on because we have like we have

059policy we have so are you saying policy insurance policy Insurance requirement insurance carriers requirements just put insurance requirements districts Insurance yeah highlight and highlight it and then that way when it goes legal wait a second I just want to say something it should be the insurance carrier it's not because it's the carrier hold on a second I'm just I'm trying to make sure that she has some information for and then she'll High it and then she we can read read it back so there's if there's anything that need be modified it can be modified right so let's before we okay so go ahead L we would say start with proof of proof of adequate Insurance must be provided by the applicant at least 10 days before the date of the requested use as per the

060district's insurance carriers re and has to be well then the district has consistently okay so next on this oh my only last thing is all of us thought that there was a requirement for the roster but it's not in here so I think that we should put it in it's one the other form isn't it the use of facilities for why not put it in policy no I I I'm not I'm not disagreeing I'm just saying that okay I'm just saying that I because it's always been like like testing 75% 75% District the res of it yeah so let's just the roster any any organization's roster should be should be comprised of minimum 75% of amille residents yeah amille School District residents the be yeah but the problem is that it's very difficult to verify

061so they have to sign at certifying that indeed because I don't know the addresses so when I'm looking at it I don't know what has happened in the past is that the roster will come in we look at the rosters and for those us who've been around we know that this person is 80 years old this person can't be playing you know soccer soccer we identified a number of names people who no longer live in the district yeah solist can I say something to that because we we did that too where you get the roster and then whatever one of the office workers are verifying it but to Lisa's point if somebody's you know 150 years old on a roster you know that's when you go through it you go they don't meet the requirements

062I mean that's why you have the roster so they should be providing their roster and they should be am the school district residents not am res scho so can we put that in there as I so um 75% of the roster I think with the same language that's on the on the formal program we put it in direct that go in the regul put in regulation create regulation let's put that in regulation so create it with the regulation so therefore there's a we can take it out from the polic I mean from the or just put in the policy must fulfill roster requirements in regulation but I guess I'm saying why does it hurt to add that sentence because we put in the regulation it will cover that because we're going to cover the fees

063and potentially some other things so let's just put it put in there must fulfill on R requirements and regulations because I I wouldn't mind putting in there even in regulation for example you know if you're found to fall behind the roster to many times you may lose your rights to use of facility I so i' rather put that in regulation yeah totally so please you know or an affid that you if you sign it and you find that because not have so I guess how we don't have regulation or anything so are we just shelving this right now what are we doing with this policy great and then well so I guess my concern is if we go ahead and approve this approves this and it's for the next time then we have to wait

064for the regulation however long that takes what I'm saying is why not just put the roster thing in here so it covers us until however long it takes us to do the regulation can I just say something when we're approving this policy it's not going to change for this year is it going to change this year or mid mid year or we going to change anything regards to this policy well why why wouldn't sure if there's something that affect someone you like for example if we change the insurance requirements you know if someone all has to change what the question is no sometimes we change policies right away and we have to change them so my question is are we implement this right away yeah so I think that's what we need to decide number

065one and I don't think we need to put in the the percentage let's make the regulation next time we have a meeting we can we can put it together if we want to hold off and give it to the board we can give it to the board as a first read we can do first second and go from there so let's just do the regulation they can put the regulation together they can bring it back it to go to right but I'm saying that with the regulations let them work on the regulation they give it back to us we can look at it and we go from there work us the cab has let's move on to um oh so I was just saying it's a wellness one at Megan let's stay with the ccul

066because if not we're going to be okay pass give it back to no this this is oh here it is one you guys share it or something I just thought this one was easier because there's so many things that have so can I ask the question why why are we taking out co-curricular extracurricular activities aren we we talked about this last time because the when we do these rules you know we were talking about that Athletics is usually five days we sometimes six days a week a couple of hours a day and the rigor is so much longer for a longer duration than a club one hour a week so this this is the regulation that we're looking at no there's two of them it's attached I have a regulation in the I only have

067regulation I thought we already did the the no we didn't we said we were gonna come back to it there's there's the policy and the regulation I only have the leg in me a policy theop yeah I have two extras of the policy but like I wrote on it so I don't know if you want to look at that so just um go with the policy but it's it's on subject be possible to have like occasional like seasonal orientation for the parents so like to learn about this stuff from and barus and give them parents like opportunities to learn about whatever the sport the kids doing for the first time shouldn't there be a coach meeting should be parent meetings every sport before the season and does that not happen go every sport should be

068having a that's not good you're supposed to what sport affiliated with track and what's the other soccer or baseball soccer track and baseball basb soon be oh only as a kicker all right follow next question is to his point are coaches not aware that they have to have a parent meeting they should be yeah they should be maybe mass email can go out yeah we'll follow up with the ad because we've talked about it people all right so maybe maybe maybe it's me but I'm looking at looking at my old ones and I don't see in the old ones in terms of changing for the um the name maybe I no we talked about it then we said it's too much we I I started like uh foring things out and then it got confusing

069so you said do it online and then nobody did online so then I did it online and I printed it yeah um I just want to talk about Mike what what is your thought process Mike just saying for the Athletics and not not um curricula and extra activties why this athle um because as I had stated before Athletics is more rigor and there more hours that consist of it it's it's multiple hours a day for five to six days a week and the season is longer and a club a child that goes to a club one day a week I don't think should be held to the same standards of all this it's not the same rigor I mean one day a week I mean these were originally implemented in school districts to because we

070had the collec athletes to be in align with you know um college sports so um I I know that this this um this policy here and I'm I'm not I'm not I'm not disagreeing with making changes if need be but this policy was revamped um quite extensively last time was updated in 2015 I think some of the the thought process at that time was looking at and I do hear what you're saying in terms of um sometimes clubs only meet one day of but sometimes there's other things where that may be if it's a band sometimes the band has more more practices even outside of school sometimes they may have like the drama and they may have more practices for for per you know whatever two to three months that that time of prepared for

071um for production you know I mean so there's some clubs that to your point they only meet you know once a week me that type of thing um so that's just my only concern so and and to me in some respects when we think about clubs like that that's what I'm also think about as well so so that that was just my you're saying the this would restrict kids from those clubs no actually what I'm saying is opposite I'm saying like this is more a stringent policy for the the like athletes because you know they have they have the same rules in college right so a lot of kids go to college and play they don't have these rules for clubs or anything so I'm saying just to be more in align with this what

072the policy was 10 years ago and you know I think what we're trying to do is a guideline and good practices and help practices for the child to be successful because I think we all could agree here academics come before anything so it's just to you know um work towards that you know I had gone through this I didn't love some of the language but it was pretty punitive and I think uh hopefully we're we're moving away from that mindset of um we're not operating from that mindset you know to to just you know that uh like old kids are B it's just these are the guidelines this is what you have to do to make it like some of it was like you're automatically eligible I know that I my recommendation is no you're

073not automatically eligible you're on a five week probation but it did not automatically it did say that want it said that they were automatically knowledgeable if they had because I what happened is and I said this at the last meeting I think they were at the last meeting I had looked at many many many districts like I did like a lot of research into this so I didn't just pull it out of I went to all and I tried to you know put it together in one document I think I given it to you guys as a recommendation just pulling all the different um policies from different districts and some of them had good suggestions some didn't like for instance under counselors I added you know provided academic interent intervention plan with the student in

074a meeting and the plan should be shared with the coach you know and the and the parent so can I can I just make one recommendation can we just with let's just stay with the policy first let let's go that is part ofcy no no that's the reg from the top to well you're asking me to explain it I'm telling you I'm explaining I have a lot of recomendation no what what I'm saying to you if we stay with just the policy first yeah let's let's go through the policy go through changes because our time is a clock is ticking and then um once we do that then we'll go to the regulation por add that in and I was just asking so um I we can put up to the board but I struggle

075with not addressing other extrac activities you know I I really really do um I do because that means I feel like you're just penalizing the the athletes and so what about someone like if someone just does football or someone a drama club one time a year if if they have not been going to school they have been failing and they they still allowed to be part of the drama club I'm just I'm just using that as an example that that's just my question how do we address other extra activities I guess it's like this gray area because I hear what you're saying so if you're saying something is multiple times a week what I'm saying is I don't want a kid that just does something one day a week to be like penalized because we

076have kids we already have attendance issues and these are the things that motivate children to come to school I that's how saying this I'm saying this as the unfortunate side of experience is that I was a student that was on academic probation during baseball and probably the main reason that I got better was so I could go back to playing baseball and I know that feeling applies to many other things Not Just Sports yeah so and there many kids in this District that don't have anything else going on and yes they might benefit they would benefit from going to these things but this would also if they want to go to those things they also have to do well in scho well academics is first so I I I I hear all of the views

077I think they are definitely well taken um I think Equity right is a concern discriminatory practices against one group is a concern so how do we balance that out operationally you have co-curricular and then you have Athletics right so how do we weigh stricter policy for one group and not another I hear what you're saying okay so we could add it back in well no I'm just thinking out loud you know even if we were to say let's share with legal that we want to hold both groups accountable through policy so that they can operate within a certain parameter but we want to make sure there's equity and that there's no discriminatory policy toward one group and not another CU they're all students how can they help us to achieve that goal would it be

078a co-curricular club that meets um co-curricular and extracurricular Co curricular or close right co co close we got extra so that's the question what the difference what's the difference C I think it's the same thing it's just repetitive yeah extra Co I think it should just be extraer yeah that's start with that tit is that a distinct difference that they use in the so can we start with the title to just the extra curricul because even to to your even to your point Wendy if and I do agree if it's a club that meets only once a week even once a month at the then then I don't think this policy should but if it's just the drama club as an example if it's something like that you know I mean agree I think we

079are agree how do we say that language I think I I think I have the understanding of that yeah think you Mary does too co-curricular is activities or pro pro or programs or experiences that directly relate to and complement the academic curriculum which maybe like ban extracurricular activities are Pursuits outside of the regular curriculum which would be like sports that' be like dance after school step team or drama you know what hold on a second so do we want to include curricula I mean these are things that apply to the right the academics why are we going to penalize somebody that's doing something AC science club club all these things like because I think I think we already we got Sol right here if you go down to that first paragraph it says for the

080purpose of this policy extracurricular and curricula activities are defined as participation in non-credit baring Club organization athletic team or Performance Group so maybe we we can when we decide what's going to be included could be as defined as participation in but you know what like just to talk this you know we just agreed on something should we be penalizing kids as doing co-curricular that we're you know I'm just thinking of that if it's a math club if it's a science club this is really their academics like I don't want to penalize anybody for academic anything extracurricular I could see you know having that parameter but like why would we do that on anything academic but if it's co-curricula you're meeting once a week then should they be included right but this goes to your point

081so right like why should we do it if it's a once a week thing I mean then curricular would theoretically help their gr exactly like I just want to take a away can we just not do co-curricular just do extracurricular I think we should um get some this because I think that that that little area there could help Define well can we decide amongst the policy committee right now because we're making the recommendation yeah I I I'm not ready to remove co-curricular or extracurricular struggleing with can I can I vote with if it's legally advisable we'll take it out yes I agree with that if it's legally advisable to take out curri curricular just leave it as extracurricular activities 100% age but I think also it goes back to something that you say I'm not

082it goes back to something that you had said in terms of the equity how how do we make sure so I think about the clubs that exist at the high school and the middle school right how do we make sure that with club that exists at the high school middle school this academics okay but I'm just thinking of this as an example we have a debate club I'm absent from school but it's a debate Club competition so I show up and I'm allowed to participate because it's a part of my co-curriculum but I'm absent from school and I'm a football player but I can't come to the practice after school because it's could we have that absences would apply to all but it does say that in here in the regulation I'm just kind of

083going back and forth before we get to regulation are we done with the policy I yeah it says um it says that this is the P maybe we can solve this by just having like uh just making it a small of curricul have to be there on the day this sentence even further that I want to leave co-curricular out co-curricular activities are designed to reinforce what's being taught in class while extracurricular activities are more focused on personal interest and broader develop I want to get curricular helps your school work okay whereas extracurricular May in some ways help your school but it's not directly Ina your school you're learning different subjects for um football practice that you would be learning for Debate Club I have an idea I just thoughted this everywhere throughout this policy says

084extracurricular and co-curricular right so what if when you start going back to the eligible not eligible this and that you just take out co-curricular in those areas and then you keep curricular in when it talks about absences and participation maybe that's a way around this when you get to regulation talking about um well I have to go through this quickly but but do you see what I'm saying it always says extracurricular co-curricular maybe in these areas just Bross out the co-curricula except for in the in the attendance area okay are you on this one or the other I'm on the right now I'm on 5205 is that what you're on I'm not so this is referencing the behavioral standards to be a part of co-curricular extra as a privilege and link to policy 5300 which

085is the C conduct right so I know we've just started kind of peeling the code of conduct back we've been meeting with the shared decision making teams we're starting at the middle in high school to look at the code of conduct and I don't know off the top of my head how much co-curricular is embedded in that policy well I worry about that too and I know I've been pretty vocal FAL about this like being punitive towards children and having this continuous like Mark against them at some point right like children if they do something they pay the price they do the consequence and then it should be a clean slate if we're saying it's a continum if we're not really operating in that fashion no I'm not I'm not opposing that I'm simply saying

086right that have to be in there then right they're referencing policies and I really maybe we should take that out no I I don't know because I need to look at it deeply just to see what the connections really are but then are saying that you can be a part of a c a co-curricular club you can be a part of the nebor club drama day St science club yeah science club robotics Rob robotics okay science club during day and [Music] student extra that would be extra that's that's [Music] see the way it's defined as participation in any noncredit bearing CL organization app club or performing BL honestly I think this is exactly we got hung up on we a full circle to end like I think it has to definitely be tweaked but like

087that's a big part of us no and I hear I hear you loud and clear and that's right in the vein of where we want to go with restorative practices yes um not we don't want it to be punitive I get it I'm just concerned about the lack of accountability is what I'm really getting at well and and teachers and we don't want them to hold it as a carried over the kids heads but accountability to be able to be a part of the functional operations of student life in the school that there has to be a standard you can't just come and turn the school out and then just come and be a part of the science class I mean the science club I have I have a hard time penalizing any children that

088want to do something that helps that academics support or or you know applying for it but one can also say I'm playing one can also say by like Chris gave example by I'm attending baseball that for him to motivate him to do his academic so I I I think that we have to look I think this is just my biggest thing just in general as we look at these regulations and we look at what should be taking place the biggest problem is like what is here does not take place over time so we can have the regulation but we need to make sure at the building level that is well you said that last time not it's not we also found out something else so I think that that that's what whatever we Define it

089as whether it's C whatever it may be whatever is here in place whatever we change how do we make sure which comes you know that's that's our what right so that we make policies and procedures and then the superintendent has to enforce them she's the CEO and however she does it whether it trickles down people so that's that's how it works but maybe can we try to work through this yeah I just I want to finish up the the first part if um I think we head said with the policy um we going to take out if legally advisable take out the qu credit I think we had said that the advis advisable so now we're up to the regulation right um well I just had a couple of things within the policy okay um

090uh if we want to keep it as extracurricular so I I know in here about Athletics so you could just like ignore that part but um on the one to3d paragraph down it says um advises coaches must disseminate a copy the expected standards of conduct to all students and parents at the start of each year and then I wanted to put in or at the start of each Sports season and or at the start of each Sports season right because you have like fall winter winter to you know uh spring so can we add that end or at the start of each Sports season and what are you read I think I think in my opinion what's s copy expected stand of conduct to all students and parents at the start of start of each

091school year and I do agree and and or at the start of each sport I don't I don't think it should be or I should be I think it's or or at the start okay sure I is this is this the one that's supposed to be on our website yes no yeah that one should be is that the regulation Yeah a different see remember two there are two floating around that's what kep saying is this it it's two it's two was adopted 91416 um the one I'm looking at is mine mine says 2015 mine says to that last time was 9146 91416 is what's on the website yeah that's one I'm working on for the regulation the policy is 8125 no I have 16 on the policy too 94 16 on the policy you have

092the you have the 16 policy that's what I have on the website for the policy is 82 W that's not correct I I have the 15 one here that's all right so there's one dated 9 14 16 and one dated 8 125 they're both titled the same yeah they both titled the same well the the one that's n the 2016 it's it has both dates but it's updated okay all right should oh yeah okay so so can we add that one card in or at the start of each Sports season you see where to add that one you go three paragraphs down thank you on the second line yes where it says and parents at the start of each school year and add in or at the start of each Sports season and parents at

093the start of each school year or at the start of each Sports season my my question instead of saying four I think we should say and yeah and you know why yeah because if it's or that means you could do it or not do it it's fine because in that way oh yeah okay and yeah yeah that's a good ide and then okay then I have a couple sentences down so the Qui question is this okay wait wait go yeah thank you no it's was it at least your drink that you wasted okay so um further down it says so then good yes the next sentence says all student participants will be informed that they have the to act in responsible matter because of the leadership roles they play in the school environment then I

094suggested and as representatives of the school district so and as after environment and as representatives of the school district then um at the end and at the end of that paragraph it talks about end or tobacco products I was going to say and or tobacco vaping products yeah that's be did you see that one toac ago I feel like there's going to be something else eventually iscl I don't know anybody any e cigarettes included e cigarettes includ um and tobacco vaping okay and then the next one I think it's just us um the next paragraph I wanted to add a sentence that says no student may participate in extracurricular activities practices scrimmages or contests on a day that the student is absent from school unless the school administrator grants special permission to the student fors

095does that part regulation at all I don't know I was add on looking at the no um no I don't think that's in there I you know what that right now they can't participate going get inconsistent right now if they're AC for school they can't participate let's put it in let's put it in policy no you said you you said unless an administrative Grant special permission yeah to the stud of the absence maybe should be like excuse let's say if they had a doctor's appointment during the day doctor that's excuse what about if there's like a Grandparent Dies and then they come back after they go to the W so what are you saying unless it's an excuse no make we always had we said no no matter what unless like administrator had okay always

096just know no even if they had an Le just always know because they always had an excuse but they are accentuating circumstances but then who you know the administrator is left to determine via judgment or evidence what the accentuating circumstance is how do you think the administrators will feel being put in that position but I mean I I'm just I'm just G to use this as an example like like we had kids where a it sounds terrible like a parent F or whatever but the kid really wanted to go to like the baseball game or something so we were like Ian what is the administrator going to say no to that I mean that's what I think when an administrator coming into it not like you know some lame excuse I mean like serious extenuating

097circumstances right right now they don't participate if they they definitely don't they don't know so they're not you guys are concerned about that I'm always was concerned about my judgment being the one that places value on one thing over another right so um we have students who have interviews and they miss school to go on a scholarship interview a job interview a college interview um so is it my place to say your interview is more important than a student who wants to do something else right like doesn't it go back to bad but does that go back them to excuse absences like a college Vision excuse but then then you have to define the excuse absence do we not that's not an excuse intervie colle so wouldn't that you could use that L job interview

098is not on that L and what happens is someone really has to go for a job interview because they need the money for what I mean don't you think that our administrators are you know have the here with all to be able to figure this out I feel like this is not a hard thing this isn't like a hard ass I I think I think for me personally you think it is I I think for me personally it's it already exists that they cannot participate in in an activity if they're absent so just leave it alone I mean just just but I think we still need to add it in is it in the regulation already I didn't see it in there I don't know I just personally think it'll open a can of worms

099that administrators are not really going to you know the parental pressure no no Dr T I'm saying if you don't want to put that in that portion but put the portion and no student may participate in whatever all these different activities if the student abing from school period okay at least put that in so it's clear and it's concise no gray area right so um ly after the one two four paragraph where it says standing and his are eligib participants the next sentence would be no students I'll okay but then put extracurricular inste I think it says advisor coach while they're doing that going back to the tobacco products ecigarettes and diing products are considered tobacco products because they have nicotine and nicotine is from tobacco so well Google does a lot of good stuff

100so what's inter so let me just hold on no I'm looking for so this this we have that that that's current policy that's relationship between the stud stand and her exp students yeah that okay but yeah it's not it's not here yeah we're going to have to pull that pull that from the old Poli I mean this this is the old one it's no that's online the old one 2015 right you have 201 oh you have 2016 the 2016 does not have um does not have the language of relationship between students and stand I have eligibility it's it's not on the 2015 is on online here and my 2016 says the relationship between the student standing and his or her eligibility clearly explains student so share here oh that is weird oh because it's the

101old one up there they added that other sentence Lisa the 2015 so you're just going to put a period this yeah after from school should be just um if we can bring this to a close okay I just have one more add on this no problem and then I guess we have to figure out too because it says extracurricular curricular so whatever they come back with the only other thing I wanted to add to this was this policy does not apply to any AG or third party organization events yeah no oh can you say third 40 I don't know do we have thir yeah third actually like a use of facilities thing they're extra cities anything that's being hosted I guess by an affiliate right like ATC is sort of are we not doing the

102regulations get through in minutes one way or the other think these I just I all right um so for the um for the the what you learn that for the regs I I would say that maybe share any recommendations that you have if we didn't do it online please put it online and that way um it can be shared with the cabinet and they make revisions and make adjustments for there because when it comes to the reg it's um and we have to review it as a policy committee and World riew it but we have so let's make sure that if you have any suggestions I know when you put hers in on there I did not put mine in on there in order to move this for I only did it because this one's

103like really confus this one has a lot does everyone know their color I'm purple you're purple I'm blue um okay just so that Mary's red this this I wanted to just ask before we close tonight this anti-bullying and harassment do we just want to adopt the the policy and the regulation from nisba I think we just need to make sure that we like I mean can we run it by legal and if they say it's okay just adopt it I me if this is what they're recommending to run the one from nla Yeah by Leal yeah you mean the student arrested buling yeah the one that we got can we run by them and see if they have any issues with it and connect to and um that's um an exhibit too and then the

104only thing that I just want to add is this student wellness inan at it I don't know that we would do this but little different in here from 2016 to 17 but one of the reasons where it's a concern is that teachers are using um snacks and food as motivation in the classroom so that's the concern and guys didn't hear that they should have so I don't know if you guys can look into that to reinforce so there's nothing we want to change we need to change um well I was going to say just to reopt it but we can't Le it because it talks about 2016 2017 I think we just have to change dates honestly I think the policy itself is probably okay but maybe next time can we look into this um

105do we have one from nisma yeah nisma has 2016 this is the most updated do we just want to go ahead and run that by legal as well and then of course we'll touch basic the schools around the um snacks do that might just like kill um sample policy for student wellness which is 5 5405 yeah this way like and then you know I know electronic devices is like a hot topic that we talked about I was looking at what the governor's like supposedly GNA recommend so one of the things she's gonna recommend is the Cubbies so do I think budget season like we have to make sure that we have oh okay right we have the and then I guess get the policy I mean of course it get ahead of it we we

106looked at them we budgeted for them is is it for the we just went by what we did y the last time we did it we just did you know what the cost would have been for that got be a slew of companies coming out now but we have to wait and get the best company now but at least you put money aside yeah right so the 1500 Mar you do yeah did everybody have that March [Music] 18ch 18 is that okay for the next meeting oh we have 3K Lottery that night' want to do the 25 um next think we have get that in right quick we have 26 and I can't come 26 18 is also Village elction the 26 hold second can I can I just make quick can I a quick

107quick suggestion just quick thing because I want to make sure L's gonna be follow so she has the two the two policies from this that she's going to send over the, 1500 that dealt with public use facilities that the changes that we we made is that able can we send that over to G yeah I just want make sure she knows what and then the 155 I have a suggestion for the regulation for public use SE for 1505 the changes for the 1505 can go over to requirements for the the regulation for the public use facilities re like if you if you're you're using this building at night gonna have you gotta have a with that a custodian and a security guard if you're using the high school on the weekend you're gonna have a

108custodian and a security guard break it down I think it all depends the number of people that are coming because if you only have five people and there building already there's no need for security because there only five people but if if 50 people are coming then you can bring security as well as it all depends for example with the Girl Scouts will'll just use the mobile but he stops lets them in make sure they're settled hang around a little bit stays in the area but we don't call in a second security but I think it also needs to be defined that where like where the organization should be entering the building because I went to Soper on Saturday we had to go around to find somebody to let us in and then we decided

109what door we wanted to open I don't know if there was security there at all was a cust there's a custodian that I don't I didn't see security so that should be factored in like you probably had mobile I don't know you he on Saturday Saturday I over here so yes also can um when we go over the regulation the facilities use can you also provide the facility use form oh we do provide theity form oh no I'm saying for us to just R we all right so we're not do anything in now um wait hold on Chris was just showing me like maybe some of them are priced pretty high um okay what what are you saying the date L what do you want to go for a date um you so the only

110thing is is this is that the next time around um we have the we have to look at the um the school volunteer policy came back so he G sent it to us on the 20th what was the recommendation I'm sorry it's about removing we recommend deleting certain language we recommend deleting ID imtion we recommend deleting employee oath just Nom and there's like last page the last page page four there's a lot of different recommendations they made we just have tolight yeah she highlighted regulation Sly what talk about here so you can share that with us everyone everyone has it in here okay oh okay so is is it something that we could as a policy committee are you okay we look at it and get back and there's a lot of discussion on it

111then we'll bring it bring it back at the next meeting if we're okay with it um should we just you want to just do give okay yeah I'm I'm okay with it because it's it's in that pile we made all the changes on the first this oh here it is I this one here look at this one here this this has all the changes on it we made the the last page so this is the one you should be looking at two Okay now what's the highlighted that means you changed it you added it me made reference to it yeah right and on the second page which is in Red so just explain to Bridget on the second page in Red so it has first is wishing to volunteer but and they just the yellow

112stuff is what was added make yellow is what he made reference to so he said all Vol must undergo he said that should be taken out so did you guys do this like brid like like volunteer policy um regulation he's saying I'm just screening like add this did you do all that one p on the first page I mean if this is what legals recommending then I would say yeah I'm okay with it but like as long as everything's exactly what they're saying I guess can can we send a final to us just to look to for us like dou another set of eyes on it yes so it's just making like it is not clear from the policy as to whether the volunteer must submit fer clearance to being accepted or will refer the

113individual so we just have to clarify the language is responsible for going get so they're going to clarify the language and send it to us final thing and that it's okay we say so no this5 is that's not go so so who's doing this who's updating this 4530 today yeah and that's number number 4532 we um right now we won't have a a date for um March March I hate to do that want to April yeah but I don't go too far away um I don't have I don't have my I can I about we throw some dates out April 8br yes can we send out some dates yeah that's fine maybe L can like give a couple of dates and then we just I I don't have my other calendar here all right fine

114so I'm not too sure so let's close out the meeting CL the meeting at 7:32