001Okay. Good evening everyone. I'd like to call this meeting to order. Please rise for the pledge of allegiance andice for all. Heat. Heat. [Music] Heat. Heat. [Music] [Applause] [Music] Heat. Heat. [Music] [Applause] [Music] Okay, good evening everyone again. Fire exits are located in the side of the room in the front and back. In the event of a fire, you will hear a fire alarm at that time. Please move in a calm and orderly fashion to the nearest exit. We will now begin the public hearing on the long-term strategic academic and financial plan. That being said, I will now turn it over to our state monitors who will talk a bit about the 2526 long-term strategic academic and financial plan. >> Um, I'll I'll start off this this evening. Um annually uh part of the monitor
002legislation is annually the district is to have a annual report or annual plan uh on academic and financial operations that's prepared by the monitors with re specific recommendations. Those recommendations are then brought before the public in a public hearing which is what's happening tonight. Uh and then ultimately a draft is submitted to the board um for adoption and then the district uses that as a template of a plan um to work from to improve academic and and financial operations. Uh I'm the financial monitor. Dr. Jallow is is academics. Um, and I'll I'll just start at the the document that's attached to board docs and is also on the website. Um, the financial plan is is being structured to to work into five different specific categories. Um, very tightly focused on those those items. First one
003being the budget development process. um and and it has very specific recommendations really following timelines on that. The second area is monitoring district finances. Um and that is to improve the preparation of information and data that is presented to the board at board meetings but also uh made available to the public so that um the board and the public is aware of of not only the current finances of the district but where where we think the finances are are going. um that is u something that still needs to be developed and so there's specific recommendations in the plan dealing with that. There's u a category of general fiscal and operational practices. Um and this is kind of a a catchall but but it really starts with the audit process. Um there's been a lot of
004issues with audit and and uh and compliance. And so, um, the district needs to get focused on a process and procedures and timelines related to that so that audits are timely. Information is shared with the board and and with the public and and not only shared but but presented to the public and and the boards in a manner that is uh understandable about what the status of the finances of the district are. Fourth category is transportation which is a large function of the district. The district transports on a daily basis approximately 45,000 students which is the second largest transportation of students in the state of New York, second only to the city. Um and it's a large a large operation and the district has has struggled. Um and uh fortunately the board uh the transportation
005committee meeting uh has been meeting this year. Um a lot of discussion and a lot of um activities to improve the operation of transportation um and and how information is shared. A lot of activity there. recommendations basically tie back to there was an audit done um previously uh with recommendations and this report um as presented here incorporates that document into the recommendations. The last area is special education and Medicaid reimbursement. Um this is about uh compliance and providing services. Um and and there's um specific aspects to that. How uh services are provided, the documentation required um and how you go about doing things that make um expenses eligible to submit for Medicaid reimbursement. Um, so while the focus is on Medicaid reimbursement in in this particular area of the finances, it really builds back into
006making sure that special special education department is providing services um to to all the students uh at the level that they're um supposed to be getting them in their IEPs. So that that covers the the financial aspect. Um, and we'll also uh we're going to take input from um the public uh this evening, but also it's open for two weeks after tonight for um comments to be submitted the to the board clerk. The board clerk will pull together those comments and share those comments with the board as well as the monitors. um that will be used to to look and uh potentially make some revisions to this plan. Uh and then the the schedule is for August 19th for the plan to come back to the board in a in a more final form for
007for adoption. And um I'll turn it over to Dr. Jallow to talk about the academic recommendations. >> Thank you. Uh good evening. Um my name is Shelley Jallow. I am responsible for crafting the academic plan, the long-term strategic academic portion of the academic plan. Uh this portion of the plan is broken up into five areas. The first area is governance, which is primarily um recommendations concerning the um actions of the board. Uh and the other four domains come from a researchbased framework for school and district turnaround called the four domains for school turnaround uh school improvement. Um those four domains consist of turnaround leadership uh talent management, instructional transformation and culture shift. Just very quickly, turnaround leadership um concerns all the different actions related to the leadership actions of the board, of cabinet, of other
008district personnel, and of school leaders. So, you'll see recommendations in there. Many of them are recommendations that have rolled over from the previous year's plan. You'll see recommendations in there concerning all those actions involving the leaders throughout the district. And that's in the first domain. The second domain is talent development. And that particular domain, you'll see recommendations in there around how you recruit staff, how you onboard staff, how you support staff, how you train staff, and how you make sure that staff are evaluated. So you'll see recommendations there in that section. The third domain is an important domain. That domain is instructional transformation. and the recommendations in that particular domain try to address the challenges that the district currently faces with things like graduation rate, literacy rates, mathematics rates, um, uh, language acquisition and others.
009So you'll see a lot of recommendations in there about how we use curriculum, how we do instruction, how we schedule schools, etc., etc. And the final domain is culture shift. In that particular domain, most of the recommendations try to narrow around what do students need? What do particular groups of students need to be successful and what is the culture of the school, the culture of the district that will support students in being successful. So you'll see recommendations in that section pertaining to that. In the academic section of this plan, you'll notice that many of the recommendations end with an R. When they end with a R, that means that was a recommendation from the previous year and it was revised. Usually a date changed or something minor such as that. And you have one or
010two recommendations with an N behind it. And that means that's a brand new recommendation. So for the most part, that is what the academic plan is about. It's really about all the factors that impact student performance and student achievement. Guess we'll open the floor at this point unless you have >> Thank you state monitors. As Dr. Jala said, we will now move on to public speaking on the long-term strategic academic and financial plan. I just want to reiterate this public comment is only about the long-term strategic and academic plan. Um so let's try we will stick to that please. Um, that being said, I will now make a motion to open the floor for public speaking. >> I'm sorry. Be before you um we make a motion, I just want to make one recommendation. >>
011Um, for for the future, when we're doing these type of presentations, can we have actual slides for each category so we can actually we as a board and the community that's here too can actually understand what's being said. Um, all I heard was words. um and you know not having anything to look at to know what you you know to reference based on what you guys were saying it makes it hard to even understand what was even just said by both monitors. So you know in the in the future a actual slide um with just key points even if it's just key points saying you know budget here are the recommendations and you know I think it would be very helpful to all of us to actually understand what is being um discussed. Thank you,
012Sabrina. Just to and I agree with your point. Just want to say just want to tell the public that the plan will be on the website. And we encourage the public to I believe there's three versions, one in English, Spanish, and Creole. And I encourage the public to review it and to submit comments. Um, that being said, I will now make the motion for open the floor for public speaking. Do I have a second? >> Second by Mr. Feder. All those in favor say I. And on oppose of say motion carries. Speaker number one. Again reminding everyone this is public comment only on the academic and financial plan. Thank you. the Spanish version. Yeah. Classes. Basketball. Superintendive. Thank you. Speaker number two. Good evening. Uh I was a little uh disappointed because I thought I
013had mentioned a couple of meetings ago about the uh the need for the search for the superintendent to begin immediately. And yet nowhere in the strategic plan and this is the plan for 2025 this was mentioned and it's very important that our children have stability and that means you need a superintendent a permanent superintendent not an interim and this is the second year that we are going with an intram so I think that that is something that should have been addressed in the strategic plan. Thank you. >> Thank you. Speaker number three. >> Ready. isendo. Programmers extracurricular mathemat Director Transport. [Applause] Thank you. Speaker number four. Buenos, my name is Kolina. Okay. Superintendent effect. Secondaras Thank you. Speaker number five. Tomatoes. Foreman. Seo program says Yes. Yes, I am. Yes. Who wants to vote? Yes.
014Yes. Yes. Is this not you voting for the future for our kids? And this is very serious. Thank you very much. >> Thank you. >> Speaker number six. We want we want as notches. [Music] Integral. for [Music] much. Gracias. Thank you. Speaker number >> speaker number seven. >> Seven. >> Um before my time starts, I think there was a confusion because I have number seven and then Miss U. Mary also has number seven. Okay. As a concerned parent, I'd like to address the proposed 2025 2026 long-term strategy, e academic, and financial plan. I recommended the district to develop a comprehensive plan after the budget is passed every year. This will give us time, the community, to help assess the long-term plan, not like this at the very loud last moment. As a lot of parents
015work a lot, I have concerns regarding its effectiveness and addressing our community unique needs. I recommend including parents to the transportation meetings and policy decisions, re-evaluating transportation budget to prioritize public students first. This includes the basic necessities like AC heat and heat that works, monitors in the buses, and cameras that actually work inside. If that company that the district employs does not provide the basic services, there should be a consequence. Why other district buses bus companies have this and not our kids? Doesn't that sound weird to anyone? Establish stricter eligible elig uh eligibility criteria for transportation services. Conducting a thorough cost benefit analysis and developing a multi-year financial projections that are clear and in words that the community can understand. Implementing a transparent budget and plan every year is crucial. And also again this has
016to include parents from the public schools because this is a public school district not private. As I feel that is very unfair that this district provides a general transportation to a whole district when the whole district is not a public school district. The costs that are hitting us from our pockets are paying for kids that don't even go to our public schools and that is very unfair. I would understand if it would go to education, but it's not going to education. I urge the district again to really consider the parents concerns and actually get the feedbacks for everything that we do together. If we do this together, we ensure that our community will be stronger every year. Thank you. Speaker number eight. Israel. Exclusive. [Music] Middle School summer campific The area. Amen. important area. organ.
017Okay, thank you. That concludes public speaking and I will now make a motion to adjourn the public hearing. Do I have a second? >> Second by Mr. Weissandle. All those in favor say I. and opposes. Motion carries and I'd like to call to order the special meeting. Um before we move on to consent and agenda items, I do want to talk a second about a few the public brought up about the superintendent recommendation about the superintendent search. I just want to give my fellow board members and the public an update. Um, initially we were scheduled to have um the Rockland Bosey's uh superintendent be here tonight to meet with the board to conduct a superintendent search as per the recommendation of the state education department. They recommended that we don't use the Rockland Bosey's superintendent,
018instead use the Westchester Bose superintendent. So, I spoke to the Westchester superintendent. He's looking forward to come meet with us. We will be discussing dates. Hopefully, by the next board meeting, we he'll be here and we'll discuss it with him. Um, and we will begin the search. We are very interested in hiring a new permanent superintendent and Dr. Harold Kohl's will be helping us and leading the search. So that is the update um that we have tonight. That being said, I'll now move on to consent and agenda items. Do I have a motion for consent agenda items 1 through 7? Moved by Mr. Moses Cth. Do I have a second? >> Second by Mr. Simon Cth. Um open up for discussion. >> Um yes. Uh before discussing any items, I just want to express my
019concern um regarding the way the meeting was handled, not the way the meeting was handled, but the way we um receive items for the agenda for tonight. Um as we all know, this was scheduled as a public hearing and special meeting. Yet additional agenda item were added as late as 6:00 p.m. today. Um, under the New York state law, New New York State open meetings law, agenda items and any related documents scheduled for discussion must be made available to the public at least 24 hours in advance to the extent practable. This requirement is in place to ensure transparency, public trust, and adequate preparation time for both board members and the community. Adding items just hours before the meeting, especially when this is a special meeting where discussion is generally limited to previously noticed topics, not
020only raises legal and ethical concerns, but it also risks invalidating actions taken on those items. I am formally requesting an explanation as to why these last minute items were added and why they could not wait until our next regular board meeting unless there's is a true emergency that meets legal threshold. I believe this approach is unacceptable and inconsistent with the principles of open and transparent governance. Um for consent items, uh number two, >> one second, Sabrina, before you move on, can we get us response to that perhaps? >> Sure. Are you um are you referencing the um addendums for >> There was there was numerous of items added to the agenda tonight. It was not just the addendums. There was there was items removed then put back on then removed um >> one was removed
021in error and put back on about 10 minutes later. Um and >> right before the right before the board meeting. Well, the explanation and the backup information for that was presented on Friday. So, um board members had opportunity to read my memo which described that particular item as well as look at the item and and they were invited to contact me if they had any questions. Um in error, it was removed for about 10 minutes and replaced back on the agenda. Um so that's that's the answer for that one. Uh which other items are you referring to that were admitted? Um that were >> the the the certificated civil service addendums were added last minute. >> Um >> Yep. >> So the that's the whole that's the whole issue. uh in the summer, as as
022folks know, we're making every effort to hire as many people as we can so that we could be prepared for the beginning of the school year and so that we could serve your your children as best as we can. Um and so, uh as many of you folks know, we've had many vacancies this year and we're happy to report that, uh we've made tremendous efforts in hiring a number of new administrators. one happens to be here at least one uh teachers etc. So the reason that we asked for this special meeting at this time in the summer was to ensure that we had time for um the approval of human resources hiring um certificated and non-certificated folks so that they could best support um the schools. And if you saw the initial um certificated agenda,
023it's 14 pages long. That is a very heavyduty agenda and that was uploaded on Friday. After that the HR department worked tirelessly to um approve and to um uh put together two other agendas so that we could be as fully staffed as possible. And that does result unfortunately in late uh minute um uh placements on on the uh board agenda. But these are basic hiring. If you have questions about uh the uh folks on the um on the addendums, I'm happy to to address them. >> I mean, you mentioned new positions. School board typically must approve new positions before they are filled. And there are a lot of positions that were added that were not approved prior by the board um before being whether posted or being filled um for us to approve it tonight.
024um on the addendum if I'm if you just tell me which one I'm happy to talk about it. I mean, one of them was removed. >> Um, which I know I I mentioned prior to today's meeting that um that position wasn't posted. >> So, we would have to correct >> we agreed we removed it. We posted it. But we did discuss directors in in um other sessions with the board about some new positions. But if you'd like us to >> Well, we So, what I'm trying to say is that in the past, we've had issues and um which was brought up by our state monitors, former state monitors, that any new position that's being added to our to our to the district should be board approved to be in compliance. That has not been done
025with certain positions. Also, I know I've been asking for an organizational chart for the past few years. I even asked last week so that we know exactly who we're hiring in what department so that it's not a surprise. >> Surely um thank you for that. I I did you did ask for an organizational chart last week. I remember and I did say that we were uh working on it and that we would have hopefully have it to you within a few weeks and we still plan to do that. Um if you would like us to put on the agenda that we are establishing new positions in the future, we certainly can do that. I have not been following that practice in the past, but I'm happy to do that and um maybe that will address
026your concern. I hope it does. Um Mr. Ghart, new positions, >> any >> Forgive me, I was just talking to Kathy. What was the question? >> So, in the past, we were told by our former monitors that if certain if new positions are being um presented or being put on the agenda, that had to be board approved first. I believe at your reorganizational meeting you authorized the superintendent to um hire people so that they and then to be put on the agenda following as we're doing today. >> I'm talking about new position new titles. We've had to we've had to board approve the actual titles in the past if they're new positions in the district >> prior to appointment >> before being Yeah. before being filled. >> Yeah. I'm I'm not sure that you need
027to have that point. I So you're suggesting you need to have a approval of a new position and then hiring into that position. I'm not I think you could do it all at once as I think you may be doing. >> We've done it separate in the past. >> I don't know if we've done it separately in the past. >> So, I I'll look and see if I can find one from the >> My experience is that if you say we've done it separately in the past, I am not one to question you because you tend to be right. But that doesn't mean that we can't just hire into a position as is being done tonight. >> Okay. I mean, I just want to make sure we're f following protocol. Yeah, there would be nothing
028that you wouldn't be violating any law by doing it what what you're doing tonight. >> Well, they not not a law, but they made it seem like it was a violation in the past, which is why I'm asking the question. >> Yeah. >> Because it's not just one position. It's it's more than one position. >> So, may I'm just um just to contribute to the conversation. Um a number of these positions were in the budget that are new. So, that perhaps is one way to address it. But yes, certainly if you uh if the board is asking that in the future uh we have a public approval of a position before we post for it, we can do that. Um if if that's what you're asking, it will delay us to some degree, but we
029can do that. I mean it shouldn't delay us because like you said if it's in the bud if or if these positions are in the budget that means you already know that there is you know the the the at the end we're going to fill those positions. So there's no reason why once the budget is approved why those positions are not being presented to the board for it to be approved by the board. Um, just to be clear, um, my understanding is that if it's in the budget and then it's approved, but if there are additional positions that we want to create, then I think what you're saying is that we should bring it to the board and have a pre-approval before we post and fill. >> Correct. >> Okay. Then we can do that.
030>> Yeah, you can do that. You don't have to do that if it is budgeted. If you've if you've allocated funds for particular position, if you've allocated the funds and there's no additional funds being expended, creating the position doesn't impact something that the board would have to approve. If the board chooses to approve every new position, that's certainly the board. I guess that's the board's prerogative. Even if there's no fiscal impact, but as I'm hearing you, all of these are in the budget. They are budgeted. There is no fiscal impact to adding these. So you wouldn't necessarily need the board to approve the new position of director of XYZ or or the director of ABC because it's already budgeted for. >> But this is also why an organizational chart is important for us to have
031because >> I think that's right. >> We're we're told what's in the budget. But once again, I still don't know what the budget looks like when it comes to the departments. >> I an org chart is completely reasonable request. Yeah. >> Yeah. and and we can we can share more information to be more transparent for sure. Um my next question um I know at our last board meeting we hired at least seven instructional coordinator of um MLE. >> I see on this agenda we have an additional four or five. um can you explain their what they will be doing and also how we came up with the salary um because when I looked it up it shows that um a MLE coordinator salary base is between 62,000 and 93,000 where the top earner it makes
032about 115,000 but we're starting off with 130,000 and 140,000. Can you explain that? >> Surely. So, um I'm not sure where what source you're referring to, but um there um a coordinator in our particular case is a 12 month position and the salary schedule that was approved at our previous meeting um starts at 130,000. Um and um that is a in this area a very reasonable starting salary for a coordinator expected to work 12-month position uh full-time. So um that the coordinator um salary schedule was um developed in in consideration of regional salary schedules um and it is um um relative to the assistant principal ship. it's slightly lower um in pay as a whole just as the assistant principal ship is slightly lower than the principal ship. So um in this particular case that's
033how uh we did it. It was board approved and um the budget included um uh in uh positions for 24 coordinators. We're very excited about those positions. Eight of those coordinators will be for multilingual education to work directly with uh students with second language acquisition. Eight are for literacy, eight are for STEM and these uh coordinators will be supporting kindergarteners through grade six. Uh so this is a tremendous um increase to our staff that will result in uh hopefully much improved student achievement. Um in terms of what they will be doing, they uh the three sets of coordinators will be working together um at the elementary levels working um under the uh guidance of our assistant superintendent for curriculum and instruction for special education and for multilingual education as well as their executive directors and
034their directors. So this is really a very exciting time for our district. Uh if you wanted more specific information about what they'll do, I will um ask our assistant superintendent for multilingual education to uh just speak briefly about that specific role. >> Before we do that, um I just want to make a correction. If you're talking about the coordinated position, um the board did not approve approve it. Um it's on tonight's agenda. Um so I don't know how is it that we're approving those positions with those salaries when the coordinate coordinative position um MOA was not approved by the board yet. >> Surely well we have actually been hiring uh coordinators prior to having any salary schedule. So this district has been hiring coordinators for years. So this um sorry I thought it had been
035approved at the previous meeting uh because we've been working on it for a few months. Um but this this whole uh MOA with coordinator uh salaries is an attempt to um you know provide some guidance and some structure to the hiring of coordinators to clarify what their role is and to clarify their role in relationship to other administrators in our district. So, um I thought that we had um had uploaded it for approval in a previous meeting, but I guess I'm a little behind in that, but that's that's the reason for it. >> So, with this not being um with this being on the agenda for today, >> does it need to be approved before those individuals are was it supposed to be approved before the last meeting that we had, which was July 1st?
036>> No, not a requirement. Like I said, um we've been um hiring coordinators in this district for years. These were we're trying to correct um some of the previous hiring practices where they are not part of a union. They don't have a structured salary schedule. They don't have clear terms and conditions. We've been working on cleaning this up for the last year and a half. So, this is part of that initiative. >> So, you said it's not a requirement. Is it a requirement or is it not a requirement? >> No. The MOA >> the MOA is a requirement to um include the coordinators under the urba contract which is so that we don't have 24 people that have um no contract. We wanted to include them under the urba contract and the urba contract requires
037a salary schedule. Um that >> I'm sorry but you had so what's not required when you said it's not required what were you referring to? you I thought you asked me is uh is it required that we approve the MOA prior to approving the appointment. I thought that's what you asked me. >> Mr. Gart, >> which MOA are you looking at? the um coordinator position which has to do with items on the consent items for number two >> and also um link to previous items which was approved at the last board meeting. You're looking what we're doing is approving the appointment of the coordinators. When we're doing that, we need to know the terms and conditions of employment. >> Based on the commonality of interest between these positions and those that are covered by URA,
038it makes sense that these positions get included into URA. If we didn't approve this MOA, that raises the question of what are the terms and conditions of employment governing these positions. So that's completely consistent to approve the coordinator and simultaneously approve the MOA. So it's clear that we don't have a coordinator with a question of what are they getting paid, what are their sick days, what are their vacation days, what you know what are their terms and conditions of employment. So these are it makes sense to do these at the same time. to not do them at the same time begs the question, if I'm hiring Douglas Ghart as a coordinator, well, how many vacation days does he have? How many sick days does he have here? What we're saying is they're going to get
039the same as what the urban members get. >> No, I I guess my question is for the for future um would it be more of a common practice to approve this? I don't I guess before we start approving the positions or when we start approving um these positions because like I said we approve at least seven coordinators at the last board meeting and also this says coordinator and dean salary. So is this um MOA for coordinators and deans or is it just for coordinators? It is um we we initially wanted to um entitle the position dean and um we've decided to uh change the title from dean to coordinator of climate and culture. So that would need to um be corrected. It's the same position. It's a different uh title. So we have a number
040of coordinators in the district. Some uh will be special education coordinators. Some will be what's traditionally known as a dean position that we now want to call coordinator of culture and climate. And then we have these 24 coordinators. All were in the budget. >> So what I'm sorry to cut you off. So when we presented the budget um back in April, February, April, March, we mentioned that we would be hiring deans. >> Yes. >> You're saying you're changing it from deans to coordinators. >> The just the title, the uh description is the same. the functionality is entirely the same. >> So is there any way where in the language maybe that can be added so people were because I >> it says like I said exhibit B says uh coordinator and dean >> and I
041know when we had deans um when I was in school >> what their roles and responsibility were. But when I see coordinator I'm automatically linking it to the instructional coordinators for the MLE. So, I want to make sure that we're clear on what we're voting on and to see and to pretty much see if that's linked to um like I said the consent item for number two, certificate of personnel recommendation. >> So, how about if we make a recommendation to just strike from exhibit B the words and dean just coordinator there's different types of coordinators that >> that's that's fine but like I said we present it to the public that we will have deans in place. So I just want to make it clear that people are aware that we are no longer maybe
042calling it deans. We're calling it coordinators. So that we're know cuz now the next question might be we hired all these coordinators were the deans. >> Sure. So um different districts call the same position different names. So uh you could call it a dean, you could there's different uh you could call it a supervisor, you could call it a coordinator. The important part is a coordinator of what? So a coordinator of MLE is different than a coordinator of literacy, STEM, special ed, and culture and climate. So um you know, >> but wouldn't isn't their role and response be different from a dean? >> The uh no a coordinator is um not necessarily. So, it's an entry-level administrative position normally um at a building level and it's to provide any different types of levels of support
043that are distinctly different from the assistant principal ship and the principal ship. So, it could it could have a different functionality um student attendance, scheduling, assistant with assisting with testing, um instructional coordination. It just depends on the needs of the district. Um so um the the coordinator title is a broad title that can be specific in to to to different uh areas of focus. Supervisor is similar. Uh director is similar. Um you can have different types of directors, you know. So the important part is to recognize what they're hired for. they're clear on their job descriptions and and that we are serving the students well and providing an appropriate administrative infrastructure for the school. >> Okay. Thank you, Superintendent. >> Quick question if I may. I think I'm in agreement that it would be very
044helpful for us if we did have that organizational chart. Once again, I understand that it's being worked on. I understand that this is something that you're just stepping into and and and as the interim superintendent, but this is something that would be helpful to me to kind of figure out and place who goes where. I just want to make that um I just want to make sure that's being heard and I know you're hearing that. Uh, I also feel that some of these some of these items that we have on here are are almost in the proverbial saying of putting the cart before the horse in a sense because a lot of these things it's like summer school's already halfway done. >> And um I'm seeing some items on here that >> yes >> that
045raise do some that do some raise some concerns to me uh uh on looking at some of these documents. I'm not sure if we could talk about this now if we do this in executive session. Uh, but I think these are items that that I'm going to I'm going to say to my fellow board members that these are items that we should be discussing months prior to rather than after. >> Yep. >> Because, you know, we're now moving to approve possibly items that may or may not have been spent down and and and items that we really don't understand. some of these, you know, some of the stuff that's in here. For example, on the document cert certifi, sorry, certifi certificated personnel recommendations dated 729 on page 10 is no, pardon me, page 11. At
046the bottom of page 10, a secondary summer program under appointment summer programs, uh, credit recovery program teachers. There's items here that do do we know if they've even occurred and >> sure if you have a specific one >> right for example yeah very bottom of that page um >> under again credit recovery program >> we have a perde administrator and an instructional lead >> yes >> uh at not that they're big amounts but as needed like 548 as needed 438 per day as needed in addition to base salary >> oh is that for um uh road >> credit recovery yeah road and Vladimir Yes. So, um well, yes, you are um you know identifying some of the major struggles that we have been dealing with all along and part of it is because we have
047been significantly understaffed and it has been very difficult. It has required um it has resulted in um a lot of of last minute on some level. example, we were unable to secure um folks who wanted to oversee the credit recovery program or they said they did and then they chose not to. So after we had our team together, people rescended. Now that happens in any district and especially a district this size and then it will happen in between board meetings. So we have a board meeting, we planned it all, we've tried done our very best, then they for whatever reason it doesn't work out. So that that is to be expected to some degree. Sure. >> And so part of that is is this we asked road if she will stay on. She was board
048approved for a certain number of days and we asked her if she would stay on a a few days more. She has a vacation coming because we needed her leadership to provide stability in the credit recovery program and she uh gracefully said yes. But that results in this type of lastm minute put it on the board and maybe it's it's already passed. Now there is a policy that allows the superintendent to do that to say please work and then we will pay you if we need it. So you will find items like that. >> Gotcha. >> Um question you since you brought up this the summer program. >> Um how many students do we currently have at the Spoon Valley summer program? >> The Spring Valley uh summer program. Um I'll pass it over to
049Dr. Gonzalez. >> One second. perhaps if let's focus on the c consent items and if we have comments on the items and then we'll >> No, but it's it's it has to do with the items. So, if you can answer that question, please. >> Well, Sabrina, do you mind? I just I did want to add one thing and ask our interim superintendent this question and I'm not sure who else could get in on this which is some of the items that the past parents had brought to our attention which I believe we should be addressing were items such as you know what's going on with the transportation director what's going on and I know you're addressing some of the needs of what we're talking about the needs for the staff >> uh monitors I'm not
050sure if that's something that we even have to yeah bus monitors things of that nature I think these are important because we represent the families that are here, the whole district. We need to ensure that we're providing them with some type of response to some of their concerns. Yes. >> And so does >> sure >> some of these items address some of the you know some of the concerns of the parents similar to like moni like monitors on buses and where are we with a transportation director >> because school will be starting very soon and I know as a parent I know some of the headaches that my children have experienced when >> we're trying to make phone calls to figure out why is there any bus we've been waiting out here for over an
051hour and a half. >> Yes. These are valid concerns that we need to address. >> Sure. Thank you. >> So, no, my pleasure. And so, um, I did take notes. Um, I want you to know I'm aware of of some of these concerns and we're working very hard in the transportation department. There are some concerns. One is we were not planning on hiring a director. We have a director of business, Relle Gibbons, and she oversees the transportation department. The the uh administrative structure underneath her. Currently, we have two assistant coordinators. We need to hire a coordinator and we need to um hire a few more clerical support staff as well. Uh that so we are underst staffed and in addition there are other changes in the transportation department right now. We are shifting from one
052routing system to another routing system which we anticipate will result in much better service in the future years. But right now as we are in transition it is a little rocky. Having said that, in terms of whether or not there are monitors on the bus, heat on the bus, air conditioning on the bus, I will be following up and I will be reporting back to you at our next board meeting uh on those very issues. Uh there are other things that you raised that um I tried to address briefly. >> I'm sorry. Let let's finish. We have a motion and a second on our consent items and we can I would love to for you to address these questions that Mr. Rivera and the public brought up. Um I would like for us to finish
053the vote and then we can move on to other items. Um Sabrina, you had any more comments on the consent items? >> Um well I don't know if um Dr. Gonzalez was going to answer the question that I asked. >> So yeah, you had a question about the total students. So uh roughly we're averaging somewhere between 380 and 440 students. Today's attendance was 401. >> Okay. The only reason why I asked that question because I know we were given a number at the last board meeting which was about um I want to say 7 7 to 900 um and I understand that there's a possibility that we may have hired staff for about 7 to 900. So I want to know if we have not met that number, what are those staff doing um >>
054in the buildings? >> Have we cut down on staffing or how are we? >> Yes, that we did indeed prepare for 759 students to possibly attend. So we registered students. The registration process just included students that needed the summer credit recovery. Not all of them are attending. the teachers are being dispersed to um additional classes. So, every teacher I was actually at Spring Valley this morning um in preparation for the heat, but every teacher does have a full case load uh of courses to teach each day. We are also offering egeneuity courses in addition to in-person. So, some of the teachers may have three sections of in-person and then a fourth section of egeneuity which is done online. >> Thank you. >> Okay. Thank you. We have a motion and a second for items 1
055through 7. All those in favor say I. I. Anyone opposes abstain. Motion carries. Before we move on to action items. Mr. Lusco, would you like to address some of the concerns and talk about the new policies that are going to be we're going to be voting on at this point? >> Thank you. Um, well, I know that many of you have heard that there is a new cell phone policy requirement for all districts in New York State. I want to be clear that this is a mandate by the govern by the governor and all districts must comply. This is a big change for all districts or most districts in New York State and certainly um a change for us as well. What it means is that um any studentowned u devices that can connect to
056the internet. So think about cell phones, earbuds, smartwatches and studentowned laptops um are not allowed to be accessed by the students from what's called bellto bell. Bell meaning the school starts uh and then the bell at the end when school ends. So throughout the entire day, that means no lunch. They can't check their phones at lunch. They can't check it at recess. Um and parents, if they want to communicate or need to communicate emergency or urgent matters only are to call the office of the uh school. That is a requirement all districts have in place. In addition to that, all cell phones and earbuds, smart watches, etc. have to be stored away. And so we are um allowing storage to include backpacks, purses, uh in some cases students can have lockers. And we are also
057um purchasing some district provided storage that we will be placing in at least the high school uh the two high schools in their offices. uh we anticipate that the beginning of the year will be a little bit of a bumpy road as the uh students and their families adjust to this policy but it is something we must all do. So I wanted to share that in addition uh the next policy is >> before you before you move on to the heat um >> I noticed with the electronic devices um like I as I mentioned to you uh usually these policies will go before the policy committee um we will we discuss we review make changes if needed and then we present it to the board that was not done um >> looking at the NISBA
058sample policy I feel like >> the policy we have in place um certain things that were mentioned in the NISBA policy are not included. Also, we started off with an introduction framework >> um and included definitions um which is not aligned with what NISBA has and that's not usually something we provide in the actual policy itself. Um, also the policy doesn't include the on the top the required local notice which is usually checked off when we do these policies. Mhm. So, as as I shared with you and in the board in my memo, um you know, uh this there's a requirement that we have a policy effective August 1st. When I took office, I realized that uh there had not been a reading. Normally, the policy committee meetings uh meet prior to the board a
059board meeting, any particular board meeting. Um there was no policy meeting scheduled between July 1st and now. Um, and so we find ourselves in a position that quite frankly a number of school districts find themselves in, which is they are requesting that the board of ed wave the first reading so that they can be in compliance with the regulation and have a um u policy on cell phone usage in place by August 1st. This policy was um reviewed by our legal council by um u many of our executive team. We compared it to other local policies of other districts as they're developing theirs. We compared it to the NISBA policy. Um and in addition, we did seek input from um community members, students, principles, teachers, parents. Um and we tried to incorporate some of their
060um thoughts and concerns as we developed the policy. And just to add, >> so hold on. The inputs that were I guess shared with you guys that was from the survey was not shared with the board. Second, what you just said did not answer any of my questions. Um, I'm referring more so to what's missing in this policy and how um, you know, I I I know that we have a deadline of August 1st. Um, Miss Kei, correct me if I'm wrong, but I believe we started to talk about this policy, but we were waiting on the governor to sign it into law just in case any corrections had to be made. That is correct. The draft policy was provided to us either late December or early January and we did look at it in
061the policy committee but we were waiting for the governor to sign it and then there were a lot of changes made. So NISSBA sent us a new sample policy. Forgive me I don't have the date but I want to say midapprilish and then that was shared within the district at that point but um for various reasons there was no policy committee meeting in May or June or July. >> Can we can we change the policy as as it goes along? Like if we decide >> we we can like all of the policies are what I would call a living document. >> We can we can revisit them immediately. We can revisit them at any time we want and the board through their policy committee can make changes. So normally in a normal year it would
062have gone to the policy committee they would have looked at it and then it would have come to the board to vote on. But this is a hard deadline from the state and by the time the governor decided to proceed with it, there was not a lot of school year left and there's a lot of a lot of activity at the very end of the school year for the district to do just as a comment. >> So, um, can we can we I don't know when the next policy committee committee is scheduled for. Um, >> can we make sure that this is on the top of the list, please? >> We we can put this on the agenda. Correct. Uh, Mr. Lusco. Right. >> Thank you. >> To revise it or >> to to take
063a look and and I think identify if there was anything of great concern that we would want to revise >> and just as a point of information for the board, what NISBA puts out is not a model policy. It's a sample policy. >> That's what I said. That was the first thing I said. NIS was sample policy. >> Yeah. And for example, they will often and and they do a tremendous job with their sample policies, but they are invariably overinclusive. They will restate sections of law, which I will always advocate you do not do. We don't need a policy if the law says A. There's no reason we have a policy that says A. For example, reporting to the state on an annual basis is included in the NISBA sample policy. It is not included
064in the policy that's before you. There's no reason to do that. you have a legal obligation by law to do it. There's no reason our policy has to do it. It just overly encumbers the pol the policy unnecessarily. So to the extent there are some things that are not in this that are in the sample from NISBA, there's there's good reason for it. It's either duplicative or >> once again which is why a discussion is good to have so we understand the reasoning. I I'll also another reason why it's good not to put restate the law in the policy is if the law changes and we don't realize that that law was in our policy, we might not update it and then we're technically not following the policy and and NISB gives us a lot
065of optional things that we could consider doing it. >> Correct. >> That you know the district has to make a determination. Is that something we can do? Is that something that is a priority for us to do? Th those are things that normally would happen at the committee, but we can certainly bring back to the committee and ask them to take a look, see if there is something. >> And you're you're 100% right, Sabrina. Procedurally, this is not the way we should be doing it. We should be doing it the way we've always done it, which is policy committee, get some input, change it, make a recommendation to the board, have a first reading, maybe there's other changes, then do it. This is not I think everybody will agree this is not the ideal way
066to do it but if we don't we'll be out of compliance on August 1st. So it's I think my my suggestion would be it's better to approve this now do what you suggested bring it to the policy committee. Are there things we should change? Are there things we should modify and then do that and then make those amendments later on. At least we'll be legally compliant but we'll still have that input from from that process. So, you're totally right and and I mean I know you know you're right, but I'm agreeing with what you're saying in terms of having that process in place. >> And I would say the same thing about the um the heat policy. I know that one the deadline is September 1st. We do have more time, but um if that
067could also be added uh to the list and hopefully we can have a >> policy committee meeting um in August. >> So, and so um um we have an August meeting on the 19th. So, if we wanted to have a first reading, we would have to have a policy meeting before the 19th and then and then bring it up um for adoption on the 19th >> or or the board could choose tonight to do a first reading on the heat policy >> and they could provide comments and um you and I have already spoke for scheduling a policy committee before the August 19th meeting. So, um we can look at it then. You again would be slightly irregular, but they would give the board members more time to read the heat policy and they could
068just email either uh the superintendent or myself with your comments and um we can look at the comments, make some changes and bring that revised one to the August 19th meeting would be uh one option. Okay, let's move on to action items. I'll make a motion for action items 1 through 21. Do I have a second? >> Second by Mr. Simoth. We'll open it up for discussion. >> Um, action item number seven. Uh it's a check dated April 25th. We are now in July, almost August. Um why are we now just approving this check and was it deposit yet or cashed or I know there's a void after 90 days. Um and it's been over 90 days. I don't um this was simply presented to me as a gift that was um um forwarded to
069us. I'm going to just refer back to my team. So, Daniel, did this come from was it No, I don't was it I don't recall which one. Uh I'm sorry. There's just so many things on this agenda, but I don't recall um which um assistant soup this came through, but I was made aware that there was a donation um to the school district and um and the recommendation is to accept the donation. Did we receive it earlier? I don't know. >> Well, I I I know what it is. Um I'm just asking why are we approving it almost four months later? And I wanted and you know next question being um has it do we know if it's been deposited into the bank yet? >> I'll not because if if not like I said it
070says void after 90 days >> and us approving something that might be expired makes no sense. >> Yeah. Well, I can I can check and get back to you on it to see if it had been um already uh deposited and why we are why it came to my attention so late with an April date. I don't know, but it did recently come to my attention. >> Mr. Gard, does it uh Oh, go ahead. if if I could comment. Um, subject to our attorney, but I believe under education law, the district can report doesn't have to uh can cash a check before the donation is accepted if it's under $500. I believe that's that's a limit. But in this district normally reports them as we go along. So this this one is delayed, but the
071requirement is anything 500 and more must be accepted by the board before we cash a check is my understanding. >> No, no. Which is fine. Like I said, I just want to know if if we don't even know if it was um deposited or not. >> Yeah, >> that I wouldn't know. I'm sorry. And I think we mentioned for number um 16 we're going to make that change >> I don't know uh for the under exhibit >> B >> or are we going to add in parentheses somewhere um the title dean so we know what that means. >> Yeah. May I recommend that we simply remove the word dean when we I created this with um Urba? This was months ago. It took a while to come here, but at that time we were planning
072on just titling that position dean. And so we've changed it to coordinator. We have a number of different coordinators in the district. It would just be easier if all coordinators um are just listed on this as with the title coordinator despite the specific type of coordinator. And does it have to be changed uh on the budget line? >> Um I don't know that it does. I don't >> just so that it's >> perhaps it you know we got to talk to Eric and see if he thinks it needs to be changed >> because we don't want it to say dean and then people think we don't have deans, >> right? We'll see. I'll talk to Eric. >> Okay. I'm sorry, just number 11. Um, >> the special the speech language pathology from North Carolina. >>
073Um, do they have therapists residing here locally that will be providing services to our students? >> I'll pass it along to um Karen Maronei. >> Th this is for related services. So, for speech and language services, it's an RFP for in-person services. >> No, no, I know. It says they're from North Carolina. I'm asking are they um >> like their headquarters are, but they have in the region. >> Okay. >> Mrs. U Maronei speaking about 11 and 12. Um both are speech language, you know, deals with the pathology services. So is there a reason why we're going to both? >> It's three of them. >> Three of them. Yeah. Is there a reason? Can you explain that just in detail? >> Yeah. So I mean >> 11, 12, and 13. >> Yeah. So we basically,
074you know, we have vacancies in speech and language. So we're have a lack of providers. So there's multiple agencies that we're working with so that they can get multiple providers because not every agency can't get, you know, maybe they can get one or two. So that's why we have multiple contracts so that they can get providers for us. >> Got it. >> Okay. Thank you. >> So as of right now, we don't know how many um therapists they'll be providing. >> Um second, sub Mr. River, you had a question. >> I did on on Hold on. Let me get back there. Thank you, Miss Marone, for answering those questions. By the way, those those three contracts with the speech is does that only does that only service public school students? Does it also service private
075school students? Because I think we have that need and that concern in in throughout our school district. Yes. In general, >> it's for both. >> Thank you. >> Um on action item number eight, Rose Educational Consulting. I'm maybe it's just me. Forgive me. I'm not seeing I'm just seeing the the contract. I'm not seeing in Mount I'm not seeing I see that they're based in Illinois. I think that's similar to what you were talking about maybe earlier, right? With what they're providing they're based somewhere else but they're going to ensure that they're coming here or is it virtual? Like what's that setup? So what so several questions in there sorry uh my add comes up quickly. is how much is it for that contract because I don't see that for Rosa Educational Consulting which is
076going to be providing professional development for the staff. Will that be virtual andor inhouse professional development? I I think I'll stick with those two questions for now. >> Yeah, >> thank you. So it it looks like the attachment is missing that has their proposal for their services and for their um cost amount and that is um the services for professional development around principal evaluations and teacher evaluations and they will be um doing a combination of in-person onsite and virtual trainings for our staff related to evaluations for principles and teachers. >> Thank you. What's the difference between this consultant um that we're approving tonight and the one we approved on in May which was the Wilson Language Training Corporation which also provided professional development? >> I'm sorry, Wilson. >> Yes, >> Wilson. That's Wilson reading. So
077that is for the reading program for foundations and the training and coaching support for the teachers to implement the Wilson reading program. >> Are we continuing their contract? >> Yes. >> Do you happen to know the cost? There's no appendix to this >> from the board's perspective, >> right? >> The the cost is like the critical aspect of this for the board to approve an amount. So, if there isn't an amount known, >> agreed. >> It is. It's just missing. But I mean, we if you wanna >> if this is >> I would advise that the board hold this and not vote on it tonight. >> Yes. >> Because you don't know what you're approving with respect to cost, >> right? >> Mhm. >> Exactly. >> Is there a way to get it still added
078tonight or is that to >> I have it I I can I can send it to Kathy. It just it was a error that it wasn't added. >> Do that or >> is this time sensitive? >> Uh we wanted the work to start August. So if if we have it on the meeting on the 19th, we should be okay because it would start the week after. >> Okay. I mean you you can approve the whole process. >> It's the board's Look, it's the board's decision. >> I'm thinking we're just asking about the salary. So if perhaps we can just get it added on to I mean I don't know if that's possible. Let's just get it I mean >> I mean I would >> people who brought up the concerns are okay with that. I
079mean I'm okay with I just want to make sure we have everything you know let's get >> let's get working on the new year. >> I'm not okay. >> I would think for transparency purposes it makes more sense to put it on the August 19th agenda. Um especially since we don't know if there's other languages that we're not aware of that may have been added to that proposal. >> Fair enough. So, we're we're going to we're going to um um I remember who made the motion. Kathy, >> thank you. >> I made the motion. Okay. So, I'm going to make an amended motion removing item eight. Uh Simon, I think you second it. So, can you second the amended motion? Okay. So, item eight is going to be is going to be removed from the
080agenda. >> And I just have another question for number 20. Um we >> was transportation for this program budgeted this program um has an interesting history. So in um I guess 2023 I believe uh our then superintendent um Dr. Ellis uh entered into a partnership agreement with um Martin Luther King um organization um to together um they submitted a an application to um the state state agency for this grant and they were awarded the grant. I'm going to say um MLK was awarded the grant, but um within the application there was um a commitment from the district to provide space uh transportation as well as assistance and contacting parents and things like that. Um and so uh we became aware of this. It was should have started last year, but um the um the agency
081um that was that had awarded the grant was working with Martin Luther King to to approve the beginning. It was delayed um and now they want to start it in October. So I became aware of this a week or so ago, maybe two. And the issue was that um Dr. Ellis um through his um uh partnership um agreed that the district would provide transportation. So, it wasn't it wasn't budgeted for um and it was not board approved. Um but that's why we're bringing this to your attention now. There was um some information I provided to you in my memo to you trying to provide some background information, but essentially it's a program that serves approximately can serve up to 660 elementary kids a year for uh the remaining four years. It was initially a five-year
082grant and um it provides up to three hours after school uh enrichment. And so um our inkind donation would be the space, the clean space. So we would be um cleaning it. You know, we have to clean it anyway, but we would have to clean it after they left because they're using our buildings. Um it's about 15 at least 15 classrooms uh in three elementary buildings and maybe some other uh um office space and perhaps the gym um and perhaps the cafeteria. I'm sorry. I'm sorry. Not to cut you off. >> Sure. >> I know the history. I'm just It's just a simple question. >> Was transportation budgeted? I just want to make sure that >> I know it wasn't. It was not approved. >> So, will we be able to provide transportation with the
083budget that we have? >> Sure. So, um I have spoken with our our um director of business and she she approximates that we might be able to um provide transportation for 150,000 or less. But in addition to that, there is the potential to um supplement the 100,000 with um title funds. And also we are asking the Martin Luther King um director if there is any way he they could modify the grant to some degree to contribute to the transportation costs. Of course any modification to the grant will result in less services to the kids in that regard. Do we cons do we currently or will we have after school programs at these schools to where maybe we can use the same buses or >> No, we've tried all that because this is a three-hour program
084every day and it's a great program. I think I mean I love the way it sounds. Um it will be Monday through Friday from October through the end of May. Um and you know it just provides enrichment for 220 kids each of three elementary. So, um, we we looked at that to see if there were other ways that we could provide transportation that would have already existed, but the transportation after school programs, they they end earlier than three hours. >> So, we're approving this without knowing how the students will get home. >> Well, we're approving $100,000 and then um we're uh going to be bringing this back to the table regarding the ability to use title one funds or title funds. And um also we're in communication with MLK to see if they can contribute
085at all to the transportation. So what you're approving is these conditions. Will these conditions be enough to have the program run? Not necessarily, but we're pretty hopeful that it would be. We didn't want to um ask for more than the 100,000 um from the general fund, but we are asking. >> So it's going to the transportation will cost more than 100,000, but >> it may we're not sure yet. Uh we're in the process of of of looking that up. It would depend on how many kids. It would depend on how many of the students have special needs because then we would be required to use vans and they're much more costly than the buses. If it was just buses, it would uh come in a bit under a 100,000 without, you know, that's our estimation.
086But if we have to have um if we provide a lot of special transportation, it might go over. So, wouldn't it make more sense to um figure out how we're going to be able to fulfill this um before approving it? Um I would hate to approve and then we can't deliver. Um is this something that could wait till maybe August 19th? Would that give you you and your cabinet enough time to figure it out? >> Uh it may. we with the I think that Martin Luther King needs to wants to know if this is a go or not. I believe that and Daniel if you can help a little that there's there's probably plenty of fun of of money to support it in the title funds and if we even need it. So, uh Daniel,
087>> yes. Um Martin Luther King Center has expressed that they want to know if it's going to move forward. there was a lot of preparation that they have to do to to get staffing, recruiting students, get the information out to parents. Um, and now with some of the titles restored, we have a little bit um of flexibility in the funding so we can help support the transportation costs. >> Yeah. Okay. Yeah. I just want to make it clear. I mean, I'm not opposed it. I just want to make sure that we're able to fulfill our duties and support um, you know, the way from what they're asking. Um, which is why I'm asking, you know, is this something that clearly, as you just mentioned, we need they need staffing. So, I just would hate for
088us to approve it tonight and then, you know, you guys kind of forget about it. So, I hope it's on the top of your list. >> Sure. >> I I think it's pretty important to us. So, if we need to come back and ask for a revision, we're happy to do that. But we we we have given it a bit of thought and we think that this should suffice. >> Yeah. And I think the and in conversations with the MLK folks because we were all part of that, they did indicate the sooner that the parents of the students know that this program is moving forward, the better because they can start planning for the the coming school year, this after school program. If it didn't happen, then they got to figure out what they're going
089to do. So, it sounded like a pretty robust, pretty neat program for several hundred kids in in those buildings. >> Okay. Thank you. >> Thank you. >> One one question on on action item number 21, and forgive me, maybe Douglas, you might be able to help me out with this is it says uh on where is it? Yeah. RFP opened, right? The RFPs are open. Approved an award as soon as they received. This is an open RFP. The deadline for the RFP is September 8th, 2025. Is that standard where we would approve something of this nature and it stays open for UPK? >> I mean I mean I can I can provide >> Yeah, please. I appreciate Daniel. >> Yeah, go ahead Daniel. So this RFP is uh one that is required by the state
090for uh finding and contracting with new UPK sites. So what we do is we put out an open RFP. We give it a date, right? An end date, but it's not that we have only so many spots that we're looking to fill, right? So we want as many um CBOS, community based organizations to apply to be these sites. and we'll continue. It's still open, so we can continue to accept other sites as they come in if they meet the criteria, which these seven have done. >> Great. >> So, it's not a just a limited number. >> Oh, and I appreciate that. Thank you. Do >> I mean I'm ready to move forward on this, but just is that something that we would normally see like that criteria for that or is that something that's the
091state I'm sure the state sets that standard? >> They do. Yes. and it's all written in the RFP that they have to meet all these different criteria. >> Thank you, sir. Appreciate that. >> And I think this is my last question for the state monitors um contract. Uh letter C states that in conjunction with the board develop a proposed long-term strategic academic and physical improvement plan for the district no later than October 1st. Um is that supposed to say 2025 or it says 2026 for the 2026 2027 school year? I just want to make sure. Is that correct? >> The honest truth is that it was given to us that way by SED. So whatever it says is what SED gave us >> for the 20 for the 2526 school year. We're asking you to
092approve an annual update to the plan for the 2526 school year. But for the 262 27 school year, it's a brand new totally new plan that we're developing. So maybe that's what what the confusion might be there for you. >> No. No. But my question is, is it supposed to say 2025 for the 2025 2026 school year? >> No. >> Or is it correct? >> It is for the 2627. Okay. You a new plan. you know there I understand with action item number two it's something that is put before us uh I think this is something that we should be once again items like these we should have opportunities to allow for the public to know and review and also voice whatever opinions they may have on items such as this. I think I'm not
093sure if this was this is the first forgive me I didn't get a chance to review this prior to and so and I understand what the monitor's role is but some items like this where it's going to be coming from the school budget should be allowed for the public to know in advance and allowed to be able to voice their opinions. Um we don't really have a choice on the this is the part of the legislation that we need to appoint the monitors and part of the legislation is that we based the recommendation of the commissioners we appoint um we provide contracts to this amount for the our state monitors. So and I believe this was on the agenda already. >> Yeah Friday when the agenda was live >> it was I mean the you're
094right this is mandated by law. we don't have a choice. >> I mean, the the only thing I'll say is that um you know, as it says in the contract whereas because the district is under significant educational and physical stress and continues to require assistance in making progress towards corrective action, the commissioner, you know, by whatever letter uh dated um appoints the monitors, which I understand, but let's be honest, we've had monitors for over 10 years now. Um, and the fact that we're still under significant educational and physical stress is a problem. Um, so, you know, I I just hope that, you know, approving this for another two years, we actually find a solution. Um, and not just do things just to check off a box. Um, so, uh, for example, the long-term strategic planning,
095I ask that, you know, we get an update on last year. That hasn't been provided to the board yet, but here we are working on this upcoming school year, not knowing what's been worked on or not worked on from the last one based on the monitor's recommendation. Um, reports are supposed to be provided annually. I know at one point the moni the the former monitors presented it to the board. It was sent to the commissioner. It was posted on the website. That hasn't been done in a few years. So, the contract and what it says is one thing, but you know, a lot of it is not it's not being done. >> So, the monitors and administration are currently working. Monitors and admin, can you hear me? Monitors and administration are currently working on your
096annual report that represents this year. So, you probably will not receive that until September because that represents the 2425 school year. All your quarterly reports are available. They've been done. They've been completed. They've been shared. So, I think it's just a matter of asking your superintendent for a copy if you don't already have them. Um, the annual report will be out the end of September probably. Um, your violation reports are out and available. It's just a matter of if you're not receiving them, then I think you can ask administration, but this has been standing practice um for the last couple of years. So, I'm a little surprised to hear that. >> So, what I'm saying is that those reports haven't been shared with the board. >> They have not. >> Correct. >> So, you've never
097seen a quarterly report? You've never seen an annual report? >> The last one I saw was when Dr. Jello was monitor. >> When Dr. uh I'm sorry, not Dr. Jello. Uh Dr. Hello. >> I didn't hear >> when >> I haven't seen a report since when our former monitors. >> I have no comment. We certainly have written them and we've certainly >> I'm not saying you haven't written them. All I'm saying >> yeah, they're available so we can make sure >> if we can just make sure that the board gets a copy of it once it's submitted to the commissioner because that's how it's been done in the past. >> Everything comes to you before it goes to the commissioner. Everything comes to you before it goes to the commission. >> Well, it hasn't been
098done that way. >> Okay. We have a motion and a second for action items 1 through 21 since item eight which was removed >> minus eight, right? >> Yep. That's as you said eight. No problem. You're good. >> And that's also with the change with number um with the exhibit eight. >> No, we removed it. It's >> removed. Thank you. As I said, we have a motion and a second for items 1 through 21. >> I'm sorry, I didn't say eight. I said for exhibit B for number 16, changing it striking out Dean. >> Correct. Um I guess I'll amend my motion and Mr. C, you want to second the amendment? 16. >> Thank you. Item number 16. All those in favor say I. >> I. And in oppos motion carries. Um, we don't anticipate
099having executive session. That being said, I will now make a motion to adjourn this meeting. Do I have a second? >> I have one question. One question. Did Did you say you're removing item 16 as well as item 8? >> No, we amended item 16 to >> strike out Dean. >> Correct. Um, moved by Vice President >> Miguel. I will second. All those in favor say I. Anyone opposed abstain? Motion carries. Thank you all and have a good night and a good summer. >> Good night.