001the Pledge of Allegiance first item on the agenda is approval or revision of the agenda given the inclement weather I send out an email with some proposal proposed changes to the agenda so we could try to shorten the meeting considerably to get everyone home before the state of emergency kicks in and the snow starts so let's see referring to that document I sent earlier is there a motion to to prove the agenda with the following items tabled 2.03 president's report 3.01 public comment we didn't have anyone sign up for public comment um 4.06 policy 1000 series 4.07 LLC 7000 series um 5.01 2 and 3 ongoing business and that would be it is there a motion to approve the agenda with those revisions thank you Cindy there's a second thank you Daryl any discussion all
002those in favor please aye no one's opposed or abstaining next on the agenda then item 2.01 presentation are a six-month claims audit update I would like the board to meet Lisa murkowski who has been with us officially since August correct well it's Leslie all right so she's going to give us a a rundown of her recent reports from the last six months correct and also perhaps share with us the new form that we I think are receiving aren't we okay uh let me start with that new format first of all of the the report that I prepare weekly is currently a three-page report I've I've streamlined it a bit it contains all the same information that the other the old three page report that consists of but it's just been Consolidated a lot of the
003information on there was repetitive so I was able to get it down to one page so that you'll start seeing that new report coming out in uh do the large March okay as far as my interim report the that you see up on the screen it's for the six month period from when I began in August so it covers August 1st to January 31st of 2013 herbs basically my role is to ensure that all payments are statutorily legal proper and correct and that there are no unexplained gaps and the check numbers being issued I generally review payments one day per week for the four District funds that those being the general fund the school lunch fund the special Aid Fund in the capital fund so during this six month period I verified approximately 2 600
004claims totaling 29 million 144 dollars and 389. the interim report itemizes the number of regular irregular findings that I've encountered each week during that reporting period and the irregularities as described above are consist of either an incorrect invoice amount or payment amount incorrect payee name or a debt address missing documentation such as in approving official signature or purchase order documentation the backup paperwork if sales tax was erroneously included on in invoice or if payments were submitted beyond the due date which could result in late fees being assessed for the district so the vast majority of the findings that I encountered during this period were very very few considering I reviewed 2 600 claims I only found 25 irregularities and generally when you have an irregularity they're corrected before the checks are you even go out
005the door we're able to correct them right on the spot if we're not then the check is held back either until the following week or until we can reach out to the appropriate District Personnel to rectify the the inquiry of the problem and make sure that it's cracked and resolved so again out of the 2600 claims I only had 25 inquiries so that signifies that the accounts payable staff has been doing a really thorough job um all the payments have been statutorily legally cracked and properly paid and everything is above board so that is about caps it up thank you thank you Leslie does anyone have a question for Leslie we are very grateful to you for the work you do every month and every week really but we see a monthly report thank you
006so much Leslie Dan did you have a question I thought you're about to say something you sure okay okay so moving on to item 2.02 the 2023-24 budget proposal part three administrative budget Corbin thank you so this is part two uh we'll be doing the administrative component tonight and uh we'll hopefully make it pretty quick and get the questions at the end so the administrative budget you can see here basically year-over-year increase to approximately 312 000 or approximately 5.1 percent Uh current year projections call for administrative budget of 6.43 million and we'll talk more about that in detail So within District those are basically the main kind of components Board of Education salaries and wages materials and supplies contractual services and BOCES Services uh in The District budget within actually District excuse me District budget
007portion is 3.1 million and that component's projected to have an increase year over year of approximately 4.55 percent and again we'll talk about that more in detail so first components Board of Education District Clerk and district meetings you can see again left hand side you'll have your budget codes the middle be the current where we're at from a budgetary perspective at 2223 and then to the right will be the 2324 proposed budget so as you can see in the bottom of the bullets Board of Education District media are both projected to be flat district clerk increase really is due to a budget to actual adjustments um some of the examples I wanted to give so for the budget vote related costs there'll be things like Board of Education certified staff budgetable supplies voting machines and
008things of that nature there's also Board of vet agile annual conferences and dues the CNY as well as the New York State national school board but for the most part those basically like I said it's year over year relatively flat if there is any changes where there's additional votes or things of that nature then obviously those corresponding numbers would would need to change next we have chief of school administration changes here really primarily reflect negotiated contractual adjustments that include the superintendent as well as administrative assistant position the remaining codes were either fled or they really had minor budget to actual adjustments examples of some of the additional costs that were included within Chief School administration are the NYS SBA dues School law conference or discus conferences and those will be examples of that next we
009have business administration So within business administration uh the business excuse me the business administration as well as the office staff salary increases were included in there and those increases really primarily reflect again the negotiated contractual adjustments and there were a few adjustments of budget to actual that were pretty small outside service costs was an increase here that really kind of drove this uh these this budget area as primarily related to pricing increases with document storage so Iron Mountain Storage so basically as we maintain uh finally our documentation as far as the payroll special ed things of that nature those are items that eventually get into putting into our Iron Mountain there is a plan I think at some point to go through and we'll do digitizing of those documentation ideally then this cost would would
010minimize remaining codes that are in there they're either flat or they had minor budget to actual adjustments some of the examples of additional costs would be asbo dues asbo conference fees and things of that nature next we have the auditor Treasurer and tax collector the auditor and treasury text increases excuse me the order and treasury increases are really due to negotiated contractual adjustments the tax collection increases you can see on the bottom is really the one that was sticks out a little bit and that really is just an increased cost of printing and distributing tax bills I think that came from the county maybe last year that first started next year Fiscal Agent legal and Personnel within Fiscal Agent we have fiscal advisors an increase there and that code is really due to Capital project
011needs so as the capital project gets involved then there'd be basically the fiscal advisors corresponding need would increase as well legal fees and second one that's really projected to be flat year over year there's nothing known at this point where there's that would be inflated and then the last one is personnel and that decrease that decreases due to a reduction in both these employee benefits Services I think it's specifically related to labor relations and that fee is reduced employees some of the both these Services included recruiting Service employee calling service as well as Labor Relations next one's public information mailing and data processing public infor the BOCES communication Services really projected to decrease slightly or relatively flat really over your rear the mailing costs in the middle is really projected to be flat and data
012processing is projected to increase slightly just primarily due to BOCES service costs increase both these Services include nutrikids for our school lunch program and vision that we use for more on the finance side parents wear with the communications aspect and IEP direct for our special ed folks insurance and tax refunds insurance and costs are projected to increase and this is primarily due to a significant price increases for cyber insurance so I think a couple years ago is when that first started when you start seeing some of the ransom attacks that have gone out regards to municipalities and school districts the corresponding I think following year is when we really started with the increases from that aspect as far as what schools we're seeing in municipality we're seeing the second one would be tax refunds in
013that budget is projected to be flat year over year based on what we're seeing for Trend perspective next is BOCES administrative service fees basically those the three different groupings of BOCES administrative fees is projected to increase about three and a half percent for the 2324 fiscal year both these administrative fees include things that look at their actual administrative fees facilities rental costs as well as the BOCES Capital project pass-through freeze that are they're passed on to districts next we have supervision and within supervision again similar components salaries and wages contractual materials and supplies and equipment this budget is projected to be 3.4 million and projected increase year over year is 5.61 and again we'll talk about those as we go through So within that you get administrative and support staff so the assistant superintendents and
014clerical positions are included here salary creases are again based on negotiated contractual adjustments we did add one additional clerical position into the budget a 1.0 FTE and then the remaining codes are really either flat or had minor budget to actual adjustments codes included were membership fees and dues conference fees equipment materials and supplies next we have again with administrative and support staff we have the principals and assistant principals in their related clerical positions again the salary increases were really based on negotiating contractual adjustments there was an administrative interim position that's going to continue to be part of the budget for 23-24 and then again remaining code to really either flatter head minor budgets to actual adjustments again those codes are similar in the fact they include the membership fees dues conference fees Etc next steps
015so program and revenue component we'll talk about in March 27th that will also include Transportation so that'll basically will wrap up from the the the budget process as far as like what's going to be there from that aspect there'll be a contingent budget meeting on April 10th the board would adopt the 2324 budget ideally on April 17th there'll be a budget hearing on May 8th now the budget votes will be May 16th okay and then time for questions thanks Brad the first question I've got is um you said there was a clerical ad so where is that and what is the background on that position at this point we're basically looking at what some of the some of the retirements and we were we've got some folks that maybe could retire as well and So
016based on that what we've done is we've added a 1.0 in there we're not really sure what the exact uh whether we're going to have a retirement or not so that's what it's planned for at this point but it's something that I think will evolve as we keep going a little bit and then talk about you know what specifically the needs are but I think there is based on Jeff Murray you know that are going to be retiring bills gone that kind of thing we're going to talk about that okay Brad I appreciate this I guess Mike confusion whether is you know if I look at like for example the BOCES admin Services fees page is the budget codes yep I don't know what they are yep it would be and it's that's the case
017on each of these and it's very hard for me to track from this what's increased what's not because it's just a code number and so I only speaking for myself it would be really helpful to know what those codes are if it was the category instead of the code number or put both or give us a master key or something from my look at this that would help tremendously we can do that uh some of it what I try to do like for here for instance in the bozees administrative service fees basically the three and the bottom bullet those three actual titles administrative fees facilities rental and BOCES Capital project are literally the actual names of them some of the other ones you're right there it gets to be there could be 30 codes in
018there so at the previous District we had money less codes but we'd actually show Atlanta and by line item it got a lot more involved but again it's four times the volume here so I'm open to kind of putting it into work because it is difficult for you you're just going to see basically the XXX after it and then you have to try to make some kind of correlation as to what specifically are we talking about so I'll figure out a way to kind of give it to you where maybe a better job that basically you can correlate between whatever we really talk about what specific things the plan of what I've done is basically anything to do with where it's driven the budget I've tried to kind of plant that in there where you've
019got that we've added one clerical position or that includes an administrative intern everything else that's pretty much in there it really does follow the negotiated contract and then if there's a budget to actual where you might have you know put what your projected thought to be and then there might have been you know some kind of a stipend or whatever that needed to be in there included and then that's it small true up well if anything we might be able to we'll we'll talk maybe there's something I can include as like a you know on a side thing where like you could follow along with that and it would actually drive you know what the presentation would have I've done that too you're welcome Fred thank you and in addition to I think Dan's question
020was a good one um it'd be interesting to see which aspects of the budget we have some level of control over versus ones that are completely contractually negotiated so they just they are what they are versus options for any movement uh okay now understood that it's one of those um I think in all codes we've got we might have I don't know 1500 so I I can appreciate it and it's one of those you can show them in certain areas so I'll figure out a way to basically be able to give you that kind of information but we could have just in one area probably 25 different contractual based items which are going to be driven totally by contract and some could be as low as a thousand or then you could have a grouping
021of 200 teachers so but this is kind of what I expected would go through the process and find something works any more questions last thing I was just going to say is so the next time when I come we'll have a lot more involvement because it's going to be programmed the largest part of the budget we'll have transportation we'll have revenue and then at the end what I wanted to do and I think I talked to the audit committee folks is I'm going to bring the part the three-part basically our the excellent three-part portion of the budget that we actually put out with the newsletter we'll tie it all together with that and then everything you have would ideally you know come together from that aspect so we'll figure out something the detail side but
022uh thank you and one other two are there any early projections on Foundation Aid and where that's heading 4 million was the projected number um increase increase yeah to where they re-ran the formula um I haven't heard anything beyond that ideally you know April 1st this kind of thing is when we'll be talking revenue for the most part everything I've seen I've got most of program booked we're I think we're in a good spot it'll be something that you know that I don't know for seeing anything will be any Cuts or anything like that so I do believe we have the corresponding revenue and have a good solid plan for what we're going to offer for programs and services okay thank you I just had one more sorry I just had one more question in
023terms of the three-part budget are we looking at similar increases percentage-wise for each component part because that would also be helpful just to see a comparison as we isolate and look at each part separately yeah I've got it I've got it Brooke now Rebecca where you can basically that three-part you can almost go line by line so each subheading we can go forward and it'll basically show us the increases overall for the most part it's very similar from that aspect uh you will get into where there's certain things where I like to go through and Define what's really going to be Surplus versus what's going to be truly you know in the budget from that aspect so I'll tell you what pieces are in there as I go through the presentation and talk about you
024know here's something we're going to add for a couple spots that maybe from a special needs aspect High needs aspect that's going to drive special ed and I'll talk about okay we've added two slots here and in case something happens this will be something ideally for now we listen to Surplus but from a percentage perspective it's very similar to what we're seeing here okay thank you and as you will see when Brad presents in two weeks the programmatic portion of the budget is the largest I mean if anything administrative is under the 10 percent in capital is around 15 16 and hopefully with these projects as they are coming online that'll inch closer to the 20 which is customary thank you moving on to item 2.04 superintendent's report thank you president Mims uh Capital project
025update the backup information here is in your uh in board Docs the FM high school Capital Improvement project is out to bid and thanks to the efforts of our Architects and construction management team we are seeing interest in this long-term project accordingly we are endeavoring to remain on schedule with bids being received at the end of this month so that the Board of Ed is able to award the bids to the separate Prime contractors in mid-april construction would begin this summer and the first thing everyone will see is the installation of the modular classroom Suite in June our settlement with Jewel Labs later in today's agenda I will ask you to accept the settlement agreement from the class action lawsuit against Jewel Labs while the settlement amount is less than some may have imagined it
026does defray a portion of the costs with respect to the preventative measures that the school district has taken to combat the use of Vape products in our school system under upk update as mentioned before upk registration is underway for the upcoming school year signs have been conspicuously posted throughout the community in an effort to remind our families about the registration period which ends on March 31st thanks to the response to our RFP we'll be able to accommodate 16 more upk students in the upcoming school year di committee update our 40-member district Dei committee met for the first time last week as you recall participants were chosen to represent the eight stakeholder groups identified in the Dei regulation which governs this committee which includes students parents Guardians administrators faculty members support services staff non-instructional staff Board
027of Education members and community members following the introductory remarks by yours truly and our co-facility excuse me following the introductory remarks by Yours Truly our co-facilitators spent time in team building and some icebreaking activities school calendar later in today's agenda I will ask you to adopt the upcoming 23-24 school calendar the new calendar is replete with some significant changes including three professional learning days at the beginning of the year that bookend Labor Day and the move of the spring staff development day into mid-april as you are aware I'm proposing of the using an early release day on the third I should say Tuesday of May for the school budget vote instead of a professional learning day this will re-h help us to relocate the budget vote to possibly the new Wellwood Middle School cafeteria in
0282024 because the Wellwood Middle School shares the same campus as fail we envision minimal disruption for those community members who are accustomed to voting at the elementary school speaking of school budget votes the 23 annual budget vote in Board of Education Election will be held at Fayetteville Elementary in 23. presently the date is scheduled as a professional learning day for all K-12 faculty and staff later in this evening's agenda I will ask you to adopt the requisite resolutions in advance of the vote digital Equity survey in conjunction with State ad our instructional technology team is once again administering a digital Equity survey to our families in order to ascertain access to the internet the digital Equity survey is available in school tool accounts for families and they only have to complete the survey once State
029Ed will use the survey feedback to determine the school district's technology funding and needs director of facilities as you are aware we will bid upon farewell to our current director of facilities Mr Russ McCarty and thank him for his meritorious service to the district after serving our country in the United States Coast Guard Russ began as a custodian at Wellwood and now concludes as nearly 40 Years of continuous service to the district as are the leader of our buildings and grounds Department his knowledge of the behind the scenes infrastructure and his unwavering commitment at all hours of the day and night have ensured that our school buildings were operational for the teachers staff and students so that the teaching learning Enterprise could move forward on fettered this time is Bittersweet for us as we say
030farewell to us but we also welcome his successor Mr Jeff Brown who is a veteran director of facilities and will continue the attention to detail approach for which Russ became known and famous thank you Russ for a job well done and a hearty welcome to job as the newest member of our team and as far as the High School Musical last but not least I'd like to thank our talented student thespians student musicians and faculty and staff for an outstanding production of Disney's The Little Mermaid I know that this most recent musical production Rivals any Broadway musical show and I'd like to thank everyone involved for making this year's performance memorable and last but not least impromptu I would like to ask our student board member you think we should have a snow day tomorrow
031with the governor's state of emergency this is the first time ever at an FM Board of Ed meeting what do you think um I would definitely say so that would be a good idea first time ever notice who I asked so I will direct the administrators at the conclusion of the board meeting uh make your announcements thank you good job good job gonna be the most popular kid tomorrow watch any questions for Dr Tyson the first report I just want to take a minute Echo what Dr Ty said having shared facilities for several years now the the input and knowledge base that Russ has brought to this district and the contributions have just been invaluable so very very grateful for his time and services okay if there are no further questions we'll move on to
032Dr tice's second report on Mental Health I don't know how I topped the snow day but but I'll give it a shot Mental Health once again the backup information is available for the board members and board docs we have an upcoming keynote presentation by Dr Matt Palace I would like to invite everyone to this keynote presentation uh Matt is a speaker comedian and best-selling author the presentation is scheduled for 6 30 p.m on the evening of March 22nd in the High School auditorium Dr balache will work with students during the educational day to discuss building resilience and teens and to teach stress management techniques the after hours event in the evening is opened to all and free for parents Guardians caregivers that are all welcome to attend meeting with the county executive I'm pleased to
033report that school officials met with representatives from the Onondaga County executive's Office including the county executive himself the district is signed up for and has budgeted accordingly for tier one promise Zone student engagement Specialists one each for each of the three elementary schools and is partnering with the county for a student assistance program counselor from contact Community Services in order to travel establish the aforementioned drop-in mental health clinic at the high school which has been something as all of you knows who have been requested by our students we advance for these services to begin immediately as the county is able to secure the appropriate Staffing bimass Administration I'm pleased to report that the bimass mental health screener was administered in the Elementary grades at Enders Fayetteville Elementary Mott Wellwood and Eagle hill we witnessed minimal
034opt-outs at the elementary level as referenced before the high school administration will restart here at the end of March mental health task force now that the Dei committee is underway we are looking to move forward with the mental health task force made up of both internal and external Community stakeholders to discuss our mental health initiatives going forward I know it kind of follows the Dei committee but we certainly wanted to get Dr Carmen in the RFP work that we approved in December moving forward so the task force had something to discuss and evaluate and then finally meeting with the high school safe Club as I reported at the last meeting thanks to our district clerk and the folks at K-12 Insight let's talk the let's talk communication portal has been expanded to include for non-emergency
035and Anonymous reporting of mental health concerns within the organization these changes will be rolled out to the administrative cabinet at their upcoming meeting so thank you to Sarah for all her work and moving forward with that that concludes the mental health update advertising the Mental Health Report yeah I just sorry it's you um Dr case I was just wondering in terms of the county executive it's great news to see that we're going to be expanding our services I did just wonder about our middle schools um looks like we're providing support additional supports at the Elementary and high school level just curious if that's something we're going to keep top of mind to make sure that we enhance supports in the middle schools as well right now we're strategically putting the student engagement specialists at the
036elementary school because of the increase in some of the behavior that we've seen down there they certainly can float to the middle school as you saw in the backup information that was requested today we qualify for 3.5 FTE so right now we're targeting it at the early levels hopefully in a proactive way but those certainly those individuals could be deployed to the middle schools as well the Student Assistance counselor at the high school is similar as you saw in today's backup information to Ms Sheila Coughlin who just retired she started as a student assistance program counselor when the county stopped funding it a number of years ago we absorbed that cost prior to my arrival but it happened in districts that I was affiliated with before at Skaneateles and Marcellus a lot of districts brought
037those student assistant counselors in to the fold so this will be give us the best opportunity to have a drop in clinic at the high school where we perceive the greatest concern and needs are from the students so it doesn't mean we can't revisit the middle school I think this is the initial deployment and then we can reassess as we go forward and so Craig I guess and it's wonderful news that we're adding the resources what's our commitment to the county so is this a just to the end of the school year is it for the next school year is it for the next three can you help us with that it's been year to year but it's put in next year's budget Quest has been made for immediacy do you have any feedback from
038them or thoughts on the timing of the drop-in Clinic services at the high school uh actually that's the one I think we can move quickly and I've already talked to Ms Greene and Mr DeSantis who as you know is a contact Community Service employee so we're hoping fingers crossed to get that started even sooner I know the county will have to hire the student engagement specialist the promise Zone specialist that may take a little bit longer as you may remember we did sign up for the tier 2 ACCESS helpline back when this whole program started if you remember the county rolled it out late one spring during the pandemic we signed up and then I believe it was March before the excess helpline became available for us so I do know there's a time lag
039depending on hopefully it won't be as late as March that's why we gave them directives to start now we're keeping our fingers crossed that at least possibly they could be in place by the end of the year but hopefully by the start of a new school year so Dr Tice is a hiring of the promise Zone engagement specialist is going to be by the county what are they going to give us any um discretion in that at all is there going to be like any interviewing on our part are we going to be able to um say you know look at the backgrounds of people and their skill set and ask for other folks or how's that going to work and how the supervision going to work of those folks uh that's a great great
040question the the county provides the supervision I do not know if we'll get a slate of candidates that we can pick from but certainly I know in other districts where things haven't worked out with some of those individuals that the county has been receptive to that feedback and has been able to swap out different individuals other questions for Dr Tyson the Mental Health Report I just have uh one thing I know you said something about the bimas coming back and being administered again I was just wondering if students were being like let well what what's the word I'm looking for if students were being informed about the results in a different way than last time because I remember there was an issue with the confidentiality the first time it was administered that's a great question
041I know that we had talked about that before but as we debriefed about that feedback we totally get where the students are coming from but as the students are called out you have to remember some meetings take five minutes and other meetings might take an hour hour and a half depending on the need or if the students in crisis so I think every effort is going to be made to try to be discreet and to make phone calls and won't be over the public address but at the same time there's no way we can guarantee that it's seamless that every period you know the notification it could be a phone call to the classroom in the middle of the period so we'll try to do our best it's just because we're meeting with the students
042and some meetings are longer than others there's just no way to choreograph that all to be as Anonymous as I think some would like but it's a great question it's something I think your input before forced us back to think that through to see what we could do differently but uh we run the risk of you know going behind the school day if we try to make it at every Bell you know in the bell schedule thank you uh Dr Chase regarding the additional Services through the county are we planning to revise or update our communication materials like how are we going to make it clear to students what resources to go to for what kinds of issues and you know I just want to make sure the communication is as critical as possible I've
043already talked about okay and we're still maintaining the current Services too so I think that's a good point this is going to supplement what we already have as you may have noticed I did not say we're taking the tier three services I mean we have that with Dr Carmen already we would said we would start here reevaluate that going forward so now we're in for tier one tier two but that still means we're going to keep our family school Liaisons we still use the access but now we're going to try the Student Assistance counselor for the drop-in Clinic which now will complement what Dr Carmen's able to offer at the tier three level in terms of more intensive intervention just have a follow-up on that and I think the communication piece not just Community but
044particularly in the school is the most critical point of that because we've heard that consistently that students don't know all of the resources or haven't in the past know and and I think I'm not even in a position of clarity of you know for the the three pack pieces through Dr Carmen that those were coming on referral from people going to our counselors how does that work with relation to whoever is now Staffing this drop-in Clinic are they able to make the same referrals or do those referrals only come through going to one pad I just I want to make sure not only that we have a good understanding of that but that the students have a really good understanding of the pathways available too yeah we will do our best to get that word
045out but you're right that individual just like Sheila Coughlin did as a social worker she was certified as well worked with our counseling staff to provide that so you know we will make that make folks aware of that's the main contact is the counseling Suite and we will have to find space for that drop-in Clinic is that what you're well just as a fundamental piece if somebody goes to this drop-in Clinic is that person able to make the same referral that a student would be able to be would be able to obtain through going through the council I would assume so talking to Ms Green yes okay thank you and that individual may very well be in the counseling Suite depending on how everything shakes out okay if there are no further questions we'll move
046on to item 2.06 committee and representative updates is there anything from audit committee Daryl just briefly as you know we met with Leslie for our meeting and hopes that she would be willing to come to the board and she was and we met with Jim buffum virtually who is our efpr internal auditor and he again gave us a nice clean Report with no problems we had to establish and with the business office we established that for the coming year we'll ask our internal Auditors to look at the expense of the universal Pre-K transportation and also overtime calculations for custodial and maintenance staff so that's what we'll be looking at closely I think that's it Brad went over the the part of the budget that he did tonight with us as well so thank you thank
047you Daryl any questions Trudeau community relations uh yeah so we talked um a little bit more about adding more recognition just at the start of board meetings and how that how that might flow um and we're gonna Dr Tice was going to talk to the administrators about that um Victoria one thing we did talk about was student Outreach so we really wanted to try to better communicate and get a connection so we talked about um maybe if you're able to come to our meetings or if somebody if there's another student who might be interested if you can't come but then we also were discussing student survey tools that are being investigated for that front and then finally we talked about the community survey results some of the key topics that were brought up that seem
048to be some themes a lot of them were related to Dei mental health so things that were already on our on our Forefront of topics here and then we also wanted to highlight the fact that you know there was seemingly a high level of student engagement and sense of belonging and preparation for the next academic year so there's certainly a message that the school is preparing our students very well and a lot of positives out of the results as well so thank you very much um Sarah next facility Stan yeah it's a it's a busy facilities time so it's a very big month with bids out for the high school project um so so hopefully hoping everything comes in the way we expect on that it's been good to see there's been good interest in
049that we're also working on facilities committee with a goal of trying to reach the end of this year with a more clearly defined long-range facilities plan which is also going to back into we're coming up on another building condition survey which ties into that and and again just just for memory purposes across the district the high school plans a significant project needed that impacts the entire high school and all the learning spaces in it but it is not the end of our District's needs and we continue to have needs in a lot of our buildings that are going to continue to get addressed not only through some Capital transfer projects but there will be upcoming facility projects as well that we do need to meet to make sure that we're providing the very best learning
050spaces that we can for our teachers and students and then on the agenda later today is approval of the bids that came in on security audits that we do want to do again that's this is part of our regular cycle of doing that so that we're always keeping really two main things at the Forefront of consideration on facilities projects one is the ability to provide the very best learning spaces and opportunities that we can for our students a second to do so in the safest way that we possibly can and so security always plays a role in every facilities project that we do so those are those audits coming up for approval are very important going forward do you want to say a word about an April 10th and April 13th um patience it would
051be the we we're when we're meeting to approve bids is going to depend on whether we have to extend the time for questions and clarifications on the bid packets that go out we are trying to bring this to a conclusion as soon as possible it's a large complex project if there are questions that come in we may need to extend the bid deadlines by a week we're looking not to do that to my understanding that has not yet happened and if it does then that will extend when we would need to meet to approve the bids that come out if you haven't yet responded to the doodle Poll for that meeting if you could do so as soon as possible so we can ascertain if we have Quorum for that date I would greatly appreciate
052it we wouldn't meet twice that week it would be either the 10th or the 13th any questions for Dan good um policy committee Sherry as you see on the agenda we've made our way through the the transition to nissba for the one thousand and seven thousand series and but that'll be approved at our next meeting and then we're working on the 2000s right now and when you do see the policy come up for the for book uh uh the book challenges it's 83 30. our committee discussed waiving either first reading or second reading on that just so we can get it in place uh so when that does come up to the board keep in mind it's one that we need our questions in quickly so we can get it approved quickly Marissa I don't
053want to delay things any but I know that the FM Librarians have created a document that's called the Fayetteville Manlius School District library's collection development guidelines and I wondered if there could be a link to that inserted on that policy is that a possibility is that ever done something we certainly can discuss in policy it's a good idea I can forward it to you if you like but it's they work very hard of course they work very hard on it and it hasn't gone anywhere so just wondering if we couldn't link it anything else for policy okay then the ad hoc Dei board committee met um I don't have a chair for that but Rebecca would you like to speak to that one thank you sure just to Echo Dr tase already said we had
054a great kickoff meeting last week 40 members attended very enthusiastic to be there um you know really set the tone with the facilitators presenting an opportunity to ice break and get a sense of their backgrounds and also everyone else's backgrounds it's a really diverse group um and I think at the end of the meeting there was a lot of positive energy and desire to keep moving forward and start charting the path so I think the biggest takeaway was that the committee will really be charting the course for the district in terms of what the priorities and initiatives will be this is not board driven it's not top-down and we got a chance to do brief with the facilitators at the end of the meeting and um just set sort of a loose plan for the
055next few meetings we'll be meeting monthly through June did I miss anything thank you very much any questions for Rebecca legislative charity of me updates worth uh no updates but we did we have discussed that we should write a letter to man united regarding the the veterans exemption along with the other first responder and senior citizens at exemptions in order to you know get them moving that the state could fund it instead of having school districts do the funding of it thank you and last but not least Victoria Okay so we've had a lot going on with dance Marathon lately since I mean it's this weekend so the embassies are doing as much as they can to raise money so yesterday was the Attilio's fundraiser and that was a big success they filled all the
056slots that they had available at the restaurant and then last week they had a volleyball tournament and this week as the last week to host fundraisers they're doing Restaurant Week throughout the district just to reach their goal if possible and then the dance obviously is this Saturday and hopefully it'll be a really big turnout um I had something about the musical but that was already covered so don't need to get into that and um recently two students at the high school's mother Mrs Otis came and spoke about her history with mental health to all the students and that went really well it was really appreciated by all the students I think she had a really good story and then the last thing I had was the Pi Day assembly which was supposed to be tomorrow
057but if we are having that snow day I don't need to get into that sorry Mrs Dubois to reschedule party oh yeah I have it on good authority that the alternate dates have been selected excellent okay um right I do have it on good authority moving on to item 4.01 approval of the minutes from the February 13th regular meeting in their motion to approve the minutes thank you Kelly second from Sarah any discussion all of the favorite place in the CatEye aye and the ones opposed or abstaining next item 4.02 the 2023-24 school calendar is there a motion that will be resolved in the Board of Education of the Fable manly essential School District approved the 2023-24 school calendar as presented is there a motion thank you Daryl second from Cindy discussion of the calendar
058Jason there they go yeah so I'll be the I'll ask the first question so Craig in the past I know we've talked about the budget vote date um there was always a safety concern or at least that was the reason I was given about why we closed schools on those days and done a superintendent day so help me to understand what's changed in the philosophy that now that's an early release day as opposed to a superintendent day great question uh that goes with the change of venue to Wellwood Middle School where there are two emergency doors that and restroom facilities in the cafeteria vestibule that will limit access to the rest of the building so we can certainly put a Cyro or SPO there and again by not serving lunch that day with an early
059release date as you alluded to it'll allow the vote to take place at the same time it's on the same campus as fail so humans being creatures a habit of some folks go to fail we can redirect them to the Wellwood parking lot and there's more parking at Wellwood as well that thanks and then uh emergency closure days how many are do we have in the calendar and I apologize if it's listed and I missed it in today's memo it was six six okay any additional questions regard on the calendar um I'm looking at in looking at the important dates we do have listed that our school recess days on September 25th and then um on April 10th we have listed that they're called Yom Kippur and itaf I'm saying that correctly um so I
060guess that I'm just questioning whether we want to call them just release days because if we put in the reason being the holiday first of all it kind of goes against our discussion of our separation of church and state and secondly people who have other religions may want their religion listed so if we just called them School recess days we wouldn't be tied into that but that's just an opinion it's up for discussion we can do that and certainly but it'd be the purview of the board we wanted to secularize the calendar well that was one thing I was wondering about I know we had talked at some point about even posted maybe on the website but below the calendar was maybe a listing of key cultural religious dates um so that at least people
061could be aware of significant dates that are when they're occurring even if it's not a day off is that something we want to do how will we make sure that we're not excluding anyone I wouldn't want like if you have a list I think it's a great idea in terms of diversity and recognizing different cultures but I wouldn't wouldn't want us to miss anyone's holiday and not have it if there's a way we can make sure that we're inclusive I don't know if there's a calendar somewhere of all the holidays Etc is yeah I think to Marissa's point though would we have them all listed do we how do we make sure we you know I guess we can it would be a maybe a a document that would be flexible so if somebody raised
062one we could add it in because it's not a day off it's just an acknowledgment and we can always you know say we're trying to be inclusive we're learning we're growing so if we do miss yeah please understand we didn't do it you know to be exclusive of anyone's particular religion I think the bigger issue though is making sure that we're incorporating that into our overall what were the work that we're doing you know we don't want to just not lifting them but we're also talking about them you know you know different cultures and in our classrooms Etc I know there's a lot of that going on but I think that was the the um the request that was behind a lot of these recognitions was making sure that we're validating a lot of different
063cultures and beliefs yeah um I just wanna I I don't know that I'm comfortable right now taking out the reference to the holidays in the calendar um I know we had an initial discussion about you know the secular nature and you know church and state and all that but I don't know that we came to any conclusion so I think that's a good discussion to continue to have I have some further my own further thoughts about it um and I think until we've you know I know we are weren't all there either so I just I don't know I'm a little hesitant to change the reference to it right now until we've had some further discussions and come up with the you know what the board and the district agree is what we should be
064doing going forward the way it is right now is sort of a I mean it's a blend of it you have the recess day breaking up you know it says recess date but then it also says what it traditionally was or includes the new um recognition of the Eid holiday so I mean that's sort of a transition towards maybe more of a secular calendar is everyone in agreement that we keep it like this the way it is right now with the recess day and the traditional holiday and then as we have more discussion we'll see if we want to just have it listed as a staff development day or whatever well I think we could have some discussion about it we may all end up there but as as Kelly said we weren't all we'd
065have a discussion of the board about it yet so I think you know until we have that perhaps it's a good idea just to have it this way and we may change or we may not but I do like the idea of having further discussions before because it is a very big important issue everyone good all right so I had a first and a second we've had some great discussion all those in favor of approving the calendar repeats and the kid I I you want to pose or abstaining thank you next item 4.03 is there a motion that to be resolved at the board of education or the Fable manly Central School District approves a secret resolution type 11 action bus proposition as presented thank you Dan second from Jason excuse me discussion so I
066would just suggest that we as we talked about after Brad reported last meeting about the e-buses that we maybe have some communication updates on our website in advance because I think people are going to be wondering about the purchase of more diesel buses certainly thank you for that reminder Sarah we can do that any additional questions all those in favor please or abstaining next we'll move on to item 4.04 is there a motion that will be resolved that the Board of Education or the Fayetteville mainly Central School District approved a secret resolution type 2 action transfer to capital projects as presented to their emotion thank you Dan second from Rebecca any discussion all of the favorite within the Kate eye and no one's opposed or abstaining so we'll move on to item 4.04 is there
067a motion there to be resolved with the Board of Education of the Fayetteville manly Central School District approved a secret resolution type 2 action sweet sorry nope I just did that one I'm a 4.05 is there a motion that'd be resolved in the Board of Education of the Fayetteville male Central School District approved the 2020 23 24 I believe I should say it's 23 23 in here annual budget notice as presented their motion thank you Daryl second from Cindy discussion all those in favor of naked eye and no one's opposed or abstaining and we'll change that action to have the correct date it's got 23.23 yep okay yeah and then we're going to oh they've been tabled moving on to 4.09 is there a motion that would be resolved with the Board of Education the
068Fayetteville Midland Central School District approved the settlement agreement as presented this is the jewel settlement is there a motion thank you Jason second from Rebecca any discussion all those in favor please in the kdi aye any I think he's going to say I but I just want to make sure without an idea anyone opposed or abstaining next um item four point ten the Health and Welfare Services contract was West Hill School District is there a motion at the Board of Education authorizes the school board president and district clerk to sign the contract for Health and Welfare Services provided by West Hill Central School District for the 2022-23 school year thank you Cindy and thank you Sherry for your second any discussion abstain so then we're going to future meetings calendar and we will get back
069to make sure everyone has responded to the doodle regarding the April meeting states to remember where it's to remember confirm and get back support all right moving on to the consent agenda is there a motion to approve the consent agenda thank you there are sorry Dan second from Sherry all of the favor Nikita I I you know what is the poser of staney and then we'll move on to item nine which is a proposed 9.01 which is a proposed executive session for the purpose of discussing the promotion appointment or employment of a particular individual individuals sorry is there a motion to move into executive session for that purpose thank you Rebecca second from Jason any discussion all of the favorites within the kid I I know it's a post or abstaining all right so the
070board's going to move into executive session and we will not have any further public portion of the meeting we'll adjourn we're immediately thereafter thank you all for coming of that