001Good evening and thank you for joining us tonight. For our community members at home, if you're wishing to reach out to the board of education, you can reach us at clerkfolton.cny.org. I'd like to call this meeting to order. Would somebody move action 1.02? 02 to approve the agenda. Move it. Second. All those in favor? I opposed abstaining. Passes 6 0. In the event of an emergency and we need to evacuate the building, we can go out the door behind Mr. Hendendrickson or we can go out the superintendent's door here to my right. Move as far away from the building as possible. Would you please join me for the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God,
002indivisible, with liberty and justice for all. There is nobody signed up for public forum this evening. So, can I get somebody to move action 1.06 to approve the May 27th regular meeting minutes? Move it. Second. All those in favor? I opposed abstaining. One I Oh, two. Passes 402. Tonight for the president's report, June 12th, we have a couple of things going on. Our graduation walkthrough for our seniors. They will be going through their old schools, the elementaryaries and the junior high. That'll be very exciting. So, if anyone is out and about and wants to see that, um, that would be great. It gets going around 10 10:00. I was going to ask that started. They're planning to be at the junior high between 11 11:15. I have a question. What do students do that say
003they were from a swiggo? What my understanding is they've joined one of the schools. Okay. They just kind of join in maybe a friend or that's what I asked that same question to one of the students last year. I said, "How that?" and they said, "I just picked with one of my friends." All right, perfect. Also, on June 12th, we will be having our cupcakes and conversation with our new superintendent who will be joining us on July 1st. So, June 12th at Gay Bodley High School uh from 5 to 7. Community is welcome. Staff, students, those in the community, come on out and meet uh Mr. Lawrence and have cupcakes and conversation with him. That'll be at the the library at Gay Bodley. uh jazz jamboree you have on here. So that's going to be
004a big one, huh, Mr. Pelvino? It should be a lot of fun. That's your junior high and your high school uh jazz bands coming together. That's going to be great fun. Uh will that be live streamed for members who of the community who can and the person who live streamed just nodded his head so fantastic. That's great. Uh June 20th is can't believe it's here already, but our our seniors will be graduating. So the graduation down at the athletic complex at 6:30. Please make sure Dez knows she I was just going to say if you have not already RSVPd and you would like to be there, let Desiree know. Uh regular board meeting on the 24th, last day of school on the 27th. Um you've already shared the half day schedule with us for uh
005younger students. Regents are underway. They started today. Um so that is something that always brings the end of the year. Mhm. Um for our annual reorganization meeting, we will be doing that on July 8th, but we need to kind of discuss how we want to do that. Last year, it looked like we did the reorg meeting at 5 and then we followed with the business meeting right after. So, I want to ask my colleagues, would 5:00 work for you for July 8th for the reorg meeting? Everybody good? I'm good. Whenever. Good. All right. So, we will do that at 5:00 and then we will just follow right in with the business meeting following the reorg meeting. And what day of the week is that? Uh, it's Tuesday. Tuesday, July 8th. That's our normal meeting that
006we would have that uh for the second Tuesday of the month. Okay. Thank you. You're welcome. Um, and then I just want to uh clarify for my colleagues, uh, July 22nd is our second meeting of the month, and that is the day that we're going to be doing a, uh, board retreat prior to our meeting. Um, Mr. Lawrence is already said that that's an idea he wants to do. Uh, it'll be good with our new board member coming in. It will be between I just heard from our lawyer this uh this morning because it will be going be with our law firm. We have a couple of our law uh lawyers coming down uh and Susan Johns will be uh meeting with us virtually. Um it'll be from 4 to 6 and then we can
007just go into our board meeting which will be just if there's any business that we need to do a short quick board meeting that we normally do that second or fourth Tuesday of the month. Are there any questions? Will that be in this room? Yes. Yep. Right in here. And then we can move right in. Um so we will just be touch and based. It'll be a nice team bond board experience for our new superintendent, new board member and then all of us veterans who are on there. Does that include the superintendent team or is it just Yes. Uh let me extend the olive branch to our superintendent team. You guys are definitely part of that. Um so I was going to have to get that out to you guys. Um but yep, anything you
008guys want to bring to us? We'll work together as a team and uh start our new year off with a bang. Bye. Um, any questions or anything that anybody needs to add for All right, then with that, we're going to go ahead and move it to superintendent report. Thank you. Welcome to June. It's hard to believe we're in our June meetings already. And as you said, it's a it's been a special time of year. If you haven't had the opportunity, um, please take a look at the the concerts, all the live streams that we've done. I don't know if you've had the opportunity, but the feedback um this year has been extremely it's always positive, but this year the elementaryaries combined their choruses, their bands, and their orchestras. And it was a really powerful evenings.
009Um and Fair Grave, actually Fair Grave and it's Graanby is combined this might be tomorrow night, Wednesday. I have to look at my schedule. Uh but it's it's this week. Um just great things. But last week we had concerts. The the high school uh completed their concerts. Uh we had Alvall um Lanigan which was just a wow uh the other night. But every concert's been a while. They've combined them. And I think the most special moment uh of the was when our two retired music teachers were in sync um conducting their the concert at the same time. It was amazing to watch the chorus, the band, and the orchestra together at one time. It's a lot of kids. So, amazing things. We've got graduation obviously in the 20 moving up ceremonies going on in elementary
010schools. There's a lot of things. Please check your um your uh weekly updates. All of those dates and times are in there. You're more than welcome to attend any of those events uh going on and I hope you take that opportunity. So, it's been a really uh great year and kids are really celebrating a lot of accomplish accomplishments. So, thank you. So, the first item this evening is our capital project update. Mr. James and Mr. Herbert and Mr. Lair. I don't know if if Larry's showing up or not, but Mr. Update. All right, you have the floor. Good evening. Good evening. My name is Matthew Herbert. I'm the project manager for Le Chase and uh I'm uh overseeing the various phases of this capital project. And I'm Mike James from Ching Chain. I'm project manager.
011Um so we're just going to give a brief overview of all the different phases for the capital project. So this is uh all four of the phases and and the buildings that they uh will be touching. Uh next slide. So phase one actually started last year. Uh the gym equipment and the um including the bleachers uh were replaced. Um, and this summer we're working with PAC and uh, Rambo Electric and Western New York floors to to finish the rest of it, the painting, um, and the sound system updates and the the new, uh, finish on the floor. Uh, work has already started. Um, you know, we're starting to work through painting and, uh, prepping for everything else. Uh, so far, um, everything's going well. Next slide. Uh, phase two. Uh we just took bids and
012the board just approved. Um our GC is PAC. Electrical contractor is Patricia. Um mechanical contractor is uh CNS companies. Our plumber is JNA Mechanical. And our site contractor is JMR. Um excavating. Um this project has extensive site work at the the high school at Graanby. Um we're renovating bathrooms in both the high school and Fair Grave. We're doing abatement in fairrave. Um so we're excited to get this work kicked off as well. That'll start this summer and move into next summer. Yes, this is a two summer project. Correct. Just a reminder at phase one, we're also we have work at fair grade as well. Correct. We recently repaired the windows. So all of the uh double home windows operate much more smoothly. And as soon as the staff and students get out, we'll be replacing
013the concrete steps and some of the sidewalks from that building. Yeah, that's also phase one. Yeah, thanks for that. Um and uh on to phase three. Uh we're we're going to be working at the softball and baseball fields at uh G Gay Baldley. Be working in the athletic complex and the junior high. Um, we're going to be doing drainage in the softball baseball fields. Um, we're re- roofing and and adding to the bathroom or and not adding to, renovating the bathroom in the athletic complex. Um, doing some elevator upgrades at the junior high. Um, and just, you know, doing some HBAC upgrades and main entrance updates. Anything? Uh, no. Just add at the junior high. We're also modifying the entry to make that more secure. Some subtle changes to the main office. It's primarily about
014adding secure window within your existing investment view. And then on to phase four. Um and Lanigan. Um we're doing a lot of site work. Um you know, replacing the playground. Um HVAC upgrades in in a few of the areas. uh the cafeterium floors being abated and replaced. Um so these are just some some items that have been um looked after for a few years that everyone is uh looking to have replaced or updated. Um so these are all four of the phases. Um any questions or comments for us? Mike, I think it was you last time that we talked to you. Did we learn any more about it window insulation looking into the junior high? Yeah, there's a good question. We did talk about that previously. As part of phase three, we're including some value
015to have the general contractor do more in depth investigation for us. Remember that we just had two openings in the exterior wall. So, it's our plan to uh whoever that GC is involved in in looking at some more locations. And we'll have more detail. We're trying to figure out what would be a good strategic location, a strategic amount so that we're not opening up more than we need to, but that we're getting a comprehensive look at what is going on. Well, thank you. Questions? You haven't gone around the And I know the work started at the high school. I was out in front of the school at the junior high and I watched the tractor trailer truck pull in during arrival in the morning bringing all their scaffolding in uh for the painting and I
016know they've been doing a lot of work. I saw the gray paint on the pictures here. So moving forward remember the floor will be done in there. That room will be then pretty much from top to bottom literally will be completely renovated and that's a that's a place where a thousand kids on some days go in there. So, if you will, running kids through the week, we've that's always the space that's used. So, that's good good news. Yeah, we've been able to start I know Dave has worked really hard with alongside uh Cory and his team to make sure that we cause as little problems as possible. So, it's Roman. So, any other questions or things like that? When is the final phase expected to be completed? I know a lot of stuff was started
017in 2025. So phase 4 uh would be expected to be completed in uh 2026. And then hopefully I was mentioning in another meeting hopefully we'll know our debt limit what we've been requesting hopefully with that new 10% debt limit the next project hopefully will be in 27 hopefully uh we'll be out for vote 27 and um hopefully that'll be a much bigger project where you can actually do some depth and breadth of work as opposed to some of the stuff that's just we have to do. It'll be hopefully the stuff we have to do plus some things that you really want to do for kids. So, thank you. Thank you. All righty. Second one this evening, uh, professional development plan. This is Mrs. Hendendrickson. Okay. Um, so our 2526 professional development plan is going to
018build upon our plan this year. Excuse me. We're going to continue to focus on building a professional learning community that fosters continuous growth um to support our diverse learners and that is a learning center. We're going to continue to offer a compar comprehensive differentiated PD that is um collaborative and reflective and is based on data driven. So again, surveying our staff, seeing what's working, looking at our student data, and aligning it with our strategic coherence plan. Our plan is still going to focus on those five phases of PD, building our knowledge base, um practicing, reflecting on our practice, um making adjustments as needed, uh sharing our successes, sharing where we could um improve, and then learning and growing from there. We're going to continue the mentoring program, our new educator study group. We'll offer a
019few select study groups uh next year again that are um align with our strategic coherence plan. We're going to continue using frontline as our platform to document and track our PD that we offer um and continue to offer surveys to get feedback after each session. The focus area again it's in line with our strategical parents plan. We're going to literacy SCSSE technology integration PLC's family engagement and looking towards the portrait of a graduate. There's a lot of acronyms. Any questions about any of the acronyms right there? Presented them before but okay. Thank you. um our evaluation methods. Again, the surveys, student data, our certificate plan survey data that we send out three times a year, staff, students, and um families with the outcome that this is supporting our student learning, fostering that growth, and driving
020um a systemwide improvement plan that's consistent among all six buildings. So this summer we're offering our fourth annual NTSS symposium with the theme the amazing dragon race. Um it's going to be a multi-day learning event with breakout sessions and we've also embedded um application time. So once um we've learned about a new strategy taking the time right then and there to um blend it in our planning. So we're offering that July 16th and 17th and also August 5th and 6th. If those dates don't work out for our staff, we have also um approved city offerings that again align with our certificate of her parents plan. We have those listed and have sent those out to staff. They may choose to attend any two days. The topics are on these five. Literacy, STEM again, social emotional
021learning, mental health, instructional best practices, and technology and innovation. And then our city um both approved these are the approved topics again near those same five topics literacy STEM instructional best practices and technology. So whether or not they can attend our in-house MTS um symposium or the Boseis one, we know that our teachers will receive the same message. [Laughter] As board members, you're always welcome to to come and visit those things when they're going on in the buildings. See sit in the session, just take it in, see what our teachers are doing. We always have encouraged that. So please do that. and let us we can uh put you in part of the amazing dragon race game. What are the challenges? Quick question. Yeah. Uh when it comes to I'm just thinking I know that
022summer PD versus the yearong like some of the things we do on safety different things throughout the year that sometimes it's you know new teacher orientation but sometimes it's PD throughout the year addressing certain topics. Is that a separate category in the summer? We try not to do any of one and done. We build upon what we've already started. So last summer we started like for instance um the seven money moves for literacy. We're continuing that. We started um the writing revolution. So we're building upon that um total participation technique. So we differentiate differentiate that based on if you're new to the district or are looking to proceed. So we continue to offer those throughout. I guess I was thinking the breakout sessions like you know there's so many different areas and topics that we
023can work on. Are there like certain things that are like everybody you know that you know these are the ones we have to all have and then the breakout or is it more picking the areas you think you need growth or want to see there are picking the areas that you want to um attend there are some like AI is important so we offered more of those sessions we keep tracking frontline who's attended AI or not. So, we'll pick up on um in September making sure that everyone has the understanding of DNA, for example. Um yeah, that was kind of what I was going to like if someone attends in the summer, they'll get that, but I want to make sure that, you know, I don't understand the system enough to make sure everyone's getting
024that too because I know we talked about that in some of the policies and stuff. We have to make sure everybody's getting that opportunity to learn those things that we're going to be interacting with. We've been really working hard to make sure that it's intentional, that everything is aligned and that we're meeting the needs of all of our um teaching staff. I've just had a few people today reach out and like um I really wanted to explore this a little bit more. I'm like, send me a proposal. We'll see where it fits in and if it aligns with the goals that we've identified already that we're focusing on and we're willing to approve those. All right. Thank you. Next one. Can I just try to launch one? Yeah. No, I was looking at the screen.
025It cut me back. Oh, I'm sorry. I don't think there's a presentation. Yeah, it's a presentation. Yeah. Thank you, Renee. If there's any question, as I said, please uh participate. Come and check out our PD in the summer. The feedback we getting. I believe we've got quite a few people already signed up is what I've heard as well, right? Oh, yeah. We just ran the numbers now. Um, for the behavior solutions, I think we're at the we have 43 staff signed up for that. There's declared and this morning or yesterday we released the SK which is the sign up for the breakout sessions and I've already got word that some are full and want us to offer different sessions again. So that's the responsiveness. We're trying to really attune to what people want to attend
026and our we've generally been around 90% right in the summers generally. Yeah. club participants. We have 103 signed up for the July dates and 73 in the August ones. Yeah, it's coming along. So, fantastic. Thank you. Uh, next item this evening is our 202526 title one parent involvement, family engagement. Um so th this policy um that we have attached is out um along with its outline of components is required by the federal government for all schools receiving title one funding. Um the goal for this is really to engage families. We know that engage families um leads to higher student achievement. So throughout the school year we've had title one engagement advisory meetings uh district coherence um committee site based family engagement surveys. We've been collecting feedback. Um we had two recent uh family meetings. One
027um of the meetings they suggested why don't you offer an atm um that families might right at 9:00 we were available to attend a meeting after they drop their students off at 8:30 and we had three four parents show up. So I thought that was great feedback and they gave us some more um ideas of how we can communicate. They talked about um having us go to where parents are. So going to the practices during the summer where some parents have to stay there for 3 hours that might have a captive audience. So we're taking that all in um utilizing the TV screens at the auditorium at the high school to run information um sessions about pathways um opportunities that we have in the district. So we have a lot of great ideas and support.
028So the final version will um be presented for your approval at the board of education annual reorganization meeting. Um once that's approved, we'll post it on our website. We'll share it out by September 1st to all families and have our first um advisory meeting in September. Any questions? Thank you. And our fourth one this evening, school comprehensive ed plan um and our strategic coherence plan 2429. So, this really is a quick review of where we are with our plans. Um, because we're part of the school improvement, New York State identifies schools that need um targeted schools. Um, we have a a district comprehensive plan and then the school comprehensive plan for two of our schools. So, really, this kind of talks about how we will line those up um and make sure that our one-year
029plans align with our five-year plan and where we are currently at. Um that idea of those three circles the culture system structures surrounding learn learning and and wellness and life pathways for our kids learning being the center of this is the function. Those tenants around the outside are part of that New York State structure with systems and organization and leadership being part of systems curriculum and instruction being part of learning and then social emotional learning and family engagement being part of the culture piece that kind of tie together and and surround what we're going to do for our kids. So last year was year one of our um strategic awareness plan. Um and we had four outcomes. Uh it didn't really line up with the three circles having four outcomes. So we tried to uh
030kind of merge them a little bit more this year and look at those primary indicators for each of the circles. As you know, our part of the 5-year plan is looking specifically at building a culture of goal setting and having our kids become more active in their part of the learning through their goal setting. So, each of those areas has primary indicators and additional indicators. Uh, if you look at those sheets, which we're going to have Alex kind of refine, this was our our rough draft as you can see up there. um on the back side on the flip side of that and you have a copy the hard copy of that. You also have primary and supporting action steps that go along with those indicators. So this it's kind of the the what we're
031going to do and then the how we're going to do it um on each of these sheets. So we're hopeful that this makes it a little easier to digest and you can kind of see all all of our our families, our staff can understand this is this is the direction we're going to go and how we're going to get there. This was reviewed at the meeting last week with the D with the district coherence council. Correct. We've been trying to this whole year seek a lot of input. You know what is going to be action level? What can we actually um accomplish and getting feedback and making those adjustments? Quick question. Yep. Uh so I imagine that these action steps are based off the kind of quantitative data we received how it progressed over the
032last year with it. So still in line to hit our goals in the end of looking at the the best ways based off of the what you know with the idealism it's the realism what's actually going to be effective what's going to work and then these are kind of the updated kind of decisions to move forward I'm assuming you got it uh and a big part of that was with the input looking at the specific indicators and saying like this isn't this isn't realistic um having 100% graduation is is great pie in the sky but as part of a 5-year plan. We we want to we tried to adjust those to be realistic so that people felt like we could take the steps to move toward them. Um and as part of our goal setting
033that includes staff and teams as well. They're going to set goals are going to work for that and and kind of build the ladder so to speak to to achieve these. So yes, some of them have changed, some of them have stayed the same. some of the you know we with the input with the the information that we've gotten from the surveys uh when we have dcc when we have our curriculum cabinet meetings and leadership meetings that's all time when we spend talking about what works here what doesn't work what's realistic what's kind of fallen away um and looking at differentiating it for different groups like one of the things we learned this year is um we try to do attendance K12 and It worked for some of our folks, but it didn't work for
034others. So, looking at what we can do to have this work at the high school, the junior high, and the elementary schools, even like primary and middle part of the elementary school to specifically dig into the goal setting and what developmentally works best for those kids, but building in um collaboration, time, and reflection. We found that when the junior high and high school were talking about goal setting, they're like, "Oh, that was a good idea. we we can leverage that the high school or um we didn't think to present it this way. So I think we need to provide more opportunities for that fabrication time between the two to see what works. So as a result we did our fall survey and then our spring survey. Um these are kind of the the summary of
035the of the survey results. So students basically and you're going to find kind of a theme here that um the students the the staff and the families all felt like relationships were were important and uh relationship relationships are pretty strong for us. Um that idea of instructional support and and the purpose of school being learning and instruction and the academic achievement uh is important. you see that across and then the culture of how we feel welcome, how we um are able to access learning and then that idea of what we're going to do to continue to move our strategic plan forward through the goal setting. So, you can see that with those those areas for strengths for our kids where in most cases 90 90% or more of the kids felt like these these were
036strengths for us. And then for the students, areas that we looked and found areas uh for improvement, even though we felt like the kids felt like there was a high level of respect, there are some areas where um we need to target some some specific groups and make sure that they have that connection and feel included with what's going on. Um the idea of goal setting, about 2/3 said, "Yep, we're doing this." And we're another third said, "H we might have touched on it, but we didn't do a lot of it." So, that's part of this year's plan is um making that more uh part of our culture and what we're going to do um getting more kids to participate in extracurriculars because we know whether it is it's band music in our schools or
037it's athletics or it's it's um I know we're going to talk about the uh iRacing here pretty soon too. Uh that's that's kind of a plan to get kids more involved because we know kids that are involved with those things and are doing well with those are more likely to jump in and do do extras at school too. Um and then something that we see again with the families with staff and with kids is they want to make sure they're getting feedback on how they're doing and they have some choices and what they're going to do and how they're going to do it. Uh for staff again you can see that idea of relationships and collegial support. um strength, it's the people part of the job. Um instruction, 96% felt confident that they were ready
038to make the meet the kids where they where they were. Um the work was important for them. You've heard I know um probably heard the term collective e efficacy, but that idea that what I do matters at work. Um and and for our kids, for for our people who are working here, for our staff as well, our jobs are important. They matter. Um and then understanding what we have to do and again keeping that focus on learning first that school its primary job is to make sure that our kids are achieving and learning. Uh staff said they would like some more well always better communication, more access to things. Um being aware of the strategic plan and again hopefully coming up with three the three sheets in a simpler form so that they can access
039that and better understand what we're doing and how we're going to do it. Um and then making sure that we're our focus is is always on learning and what we're going to do. We don't get lost in the sometimes. Which brings us to the the third leg of that uh which is the family. Again, respectful staff culture and encouraged engagement with with families was highcoring communication u most families felt was pretty good. Um and again academic expectations they feel like the rigor of school is there. We have a lot of programs to meet their kids. And of course things that we can work on making sure that kids have that same efficacy and feel good about what they do and that school matters to them. Um where a lot of our kids said most of
040the time only 20% said always feel good about going to school. So about a quarter of that that's one we want to dig into. Um looking at feedback which we know feedback promotes growth. So making sure we have better opportunities for more feedback. uh that SEAL piece and then of course um consistency on when we can be involved as families, what we can do and we're starting to build that network. U on every time we have a family engagement kind of opportunity, there's a couple more people who want to come and share their voice and be heard. So it's slowly starting to build. So our focus going forward again that idea of five-year plan to build that culture. We know it takes three to five years to change a culture around something. So we're going
041into year two and last year it was we're you're going to hear about goal setting. We're going to dig into goal setting. Everyone's going to spend some time. This year it's not just goal setting. It's planning. It's building that ladder uh to reach our goals and looking at all the steps, mapping our goals out, being able to monitor our progress and um and I keep saying are because it's going to be administrators, teachers, staff, teams, grade levels. Uh we're going to work on goal setting and monitoring that progress so that our kids are seeing that. We're celebrating that both as teams and individually. And then of course, just like the plan, being able to adjust on the fly if something is working or not working, being able to uh set it aside or amp it
042up. And then of course celebrating and sharing our accomplishments in a meaningful way so that our kids are celebrated, our schools are celebrated, our teams are celebrated and um in a real way. So that achievement is is the key there. with the information when the um SAP. Our next tool um with our two targeted schools falling in third grade has been um identified and that also makes us a district that we have to write plans for. So on the right hand side of the timeline, we're at that step forward developing those plans and writing them. So we go to the next um piece. What's key is taking those surveys that we just um that Jeff just shared and really digging in to identify what is it that we need more information on. So part of
043the review process and the analyzing the data is doing student interviews and we have to do between five to 10 student interviews from each of the identified schools. We chose to do that across the whole district and specifically in the subgroups that were identified. So randomly chose um students to interview and um dig in. So the next slide are the questions that we came up with after looking at the data that Jeff just shared with the strategic coherence plan. What do we want to know more about more specifically? So we developed two sets of questions for students in grades 3 through six and then the high school and junior high. Really trying to filter through what makes them proud to come to school. um you know what's important for them, what was what are engaging
044lessons that lasted with um with them that really resonated, you know, how can we help you, have them support you? So based on those interviews, we these are the themes that um came out relationships matter. Students said, you know, they're willing to take risks with people they trust. So how do we build that? Um hands-on and creative learning. They said the lessons that matter to them to them are ones that are um involved movement games um embedded those emotional supports in the lessons. Um again recess and movement were just key. That was um a trend from the elementary to high school. Um providing opportunities for them to have voice and choice and um opportunities for growth. So based on those themes and that specific feedback from our students, our next step is really drilling down
045and starting to write our plans for fair grade and colony and then the district will support those systems. What was important for all of us was really to still stay in line with our strategic coherence plan so we're not forgetting that fiveyear plan and not letting goals drop. We're going to continue that, but how can we really um identify what are the barriers to the subgroups that aren't being successful and are being identified on the state pass? So, the two key strategies that we've um come to consensus with is really expanding our MTSS. You'll notice the I there um that means integrated. We're really looking at the holistic um opportunities for our students the attendance behavior um math ELA just the well-rounded piece of that. So where is it breaking down in our current system?
046So there's um a rubric that we're going to the Fidelity rubric that we're going to really dive into and find out where um it's breaking down for us and focus on that as a key strategy. um really seeing where we can be timely and targeted with our supports. And if students aren't receiving consistent interventions, what again, what are the barriers? Is it attendance of um students? Is it lack of having substitute teachers available? Is so we're going to be really drilling in those pieces. And then the second identified um strategy is PLC's. We've had those for a while now, but um we've had a lot of new staff. So, we can't assume that they have the same skill set, they've attended the same trainings. So, going back to um modeling, you know, I do, we
047do, you do, really breaking down and sharing expectations of what a PLC looks like. Um having that data there to analyze student work together and how can we then bring in engagement strategies for our students. So, planning together, again, the backwards planning in there. um really focusing on what are things going on. So in both of these cases you think about those three circles culture surrounding systems surrounding learning these two professional learning communities and a multi-tered system of support really are the system pieces are those middle circle that's where we can focus on what staff behaviors what we do as as folks to support the kids learning. Um, that's not to say it's separate from learning, but it's the idea of really refining those systems that support learning and building the culture that allows us
048to take risks, support each other, um, and learn from from what we do. Does the staff feel they have enough time to do the PLC's together making a difference in what's happening with the students? That is that that is what is going to be one of our action steps to identify. We're still working on so creating a schedule of dates and times really making sure that we have coverage and then identifying backup coverage. That was something that we talked about just yesterday like this is important. We know our teachers need the time for this and uninterrupted and making sure that they can get there on time. We talked about having facilitators, you know, ready to go so when students our teachers come in, you know, real things are set for them to really dive in.
049Um, so that's definitely a piece of intervention. So part of it is is finding more time if we can, but also being more efficient with the time we have uh and figuring out better practices within that time to say like this this works by the 4hour team for our kids and not just trying to necessarily add extra time. If we need it, we're going to look for it, but we also want to look at those systems and say like, okay, we can definitely clean this up. and making sure all groups of teachers have PLC time our special class teachers, special area teachers. Um going back and making sure that those are built in for them. Okay, so this um this chart really aligns with the students that they said, you know, relationships matter. How are
050the two key strategies that we identified? Um the MTSSI and PLC support those. So we hear students saying we we learn best when it's hands-on that it's engaging. Those two um structures will help us really address those. So our next steps, we will forward the finalized review um hopefully by next week. Um we're looking for those to be approved the 24th. We have to submit it to the state by July 1st and um it has to be implemented no later than the first day of school. we already have set dates to start those um action steps before school starts. Okay. So, what Renee didn't say was uh the state got the state deadline there of July 1st was originally August 1st, which would have given us some time to dig in in the summer. July
0511st makes it awfully ambitious and we've been working through the month of June and having folks come in after school or during school to try and dig into this because we have to have this ready by the end of of school. our our last day is the 27th and then it's due the following, you know, which is Friday and then the following Tuesday has to be submitted by that time. So, we really have had uh a push to to make sure that we've got this part as thoroughly done as possible. Um, and she spent a lot of time digging into making sure cuz it's it's a confusing process to make sure and then more importantly to make sure that what we end up doing for our building plans and our district plan lines up with
052our long-term plan. Like that's that's the key part. We don't want to have three separate pieces. We want to have one thing that points us in the right direction all the way through this. So that's been something that's been kind of a driver for this as well. I guess quick question with the implementation plan. I'm trying to think the best way to word it using all the context and words we've been using in this but I'm thinking kind of a cultural aspect. Some of the things require some shifting you know necessarily how the delivery not necessarily what we're teaching but sometimes we're delivering how can we we're trying to achieve those things that the kids are more in tune with interested in. How do we find that at the I guess leadership level of you
053know I' I've always done it this way and the kids in my class get it this way but now okay we're trying it this way because there are still students that are saying they're not getting it that way where do you find I guess the barriers and different things that you we have like a step to kind of deal with that I guess I think the key there is building um trusting relationships to high functioning feel seen and set norms um and rules and and can have tough conversations. You can't get those tough conversations unless you built those relationships first. So, I think that's where we're going to really start is really model what an effective PLC looks like, identifying everyone's strengths and tapping into those um as a team and and using data. So
054taking a look at where students are successful, where they need to grow, and what works and doesn't work, and getting feedback from our students to use those as leverage points. And again, continuing to survey our students, looking at the goal setting, if if if our plan is working, our kids will feel more invested in what they're learning and how they're learning it. So they're going to give us the impact that they're more engaged. We're trying to look at those areas that that are more high functioning and replicate some of those pieces that work there because there isn't a a set way of everyone must do it this way in order for it to work. Um, a lot of that comes back to the relationships that they have, the feedback that they're getting, and having someone
055uh coach and build build along the way. But the thing that you initially started with was instructional practice, right? So, how do we make sure that what we're doing is the best way to reach our learners and get them engaged with what they're doing? Not just get grades, but learn that work, Tim. Any other questions, thoughts? Okay. So, I just want to thank my team and all of the educators and the parents and everybody who's contributed in the process for each of the documents that you just um were given a brief overview to. We we had uh a lot of teachers involved. I went down to room 100. We had teams from all six, you know, schools represented. We had uh lot of input from the parents coming in the other morning and and had
056a list of things, student surveys, the the breakdown of all the surveys and all the kids that participated, the staff and the parents. There's a lot of components to all three of these plans and the goal is to have a real thread through everything. If there's anything we've tried to do is you don't want historically across the state you come up with a plan and you respond because of scores. We've tried to keep things synthesized together. So we have the strong foundation always come back to our strategic coherence plan and you can see how it all fits together and I think that will lend itself to helping people understand how it fits. And so when all these celebrations happen, and they will, you're going to I think eventually this is all going to come together
057and you're going to see some really things are really going to take off in a number of different areas. So thank you to everybody who participated in this process and thank you to to Jeff and Renee for leading that process. Um it's a lot of people and a lot of time. So thank you so much. With that, that's inclusion of the superintendent report. All right. Action 4.01 accept financials. Somebody move it. Move it. Second. All those in favor? I opposed. Abstaining. Passes 6 0. Action 4.02 approve the disposal of the surplus surplus property. Move it. Second. All those in favor? I I opposed. Passes 60. I just wanted to say uh thank you to your librarian over at Fairrave. That's a very extensive list and probably took some time to put together. I walked in
058there a few times and saw piles every which way. So I will let her know. Action 5.01 approve committee on special education. Lori Tim. Yeah. Okay. Whichever way we put it be uh all those in favor I I opposed staining passes 600 action 5.02 to appoint the impartial hearing officer move it second. So Tim Nick all those in favor I opposed abstaining passes 600. Action 6.01 is just the first read of the policies. So make sure you look those over and we will uh be voting on those at the next meeting. Um, I did have a quick question and maybe I just didn't see it, but I feel like there was only 10 policies. Did anybody else see that? I feel like I did not see policy the sixth one which was 9280 the non-instructional
059staff. Was that on? I think that was on there. That was on there. Okay. One of them was I did not see one of them. So, I will go back and re look. We'll check as well. Just Yeah, because I'm like I didn't see that one and I was like, um, so is there any discussion on any of the policies that are being put forth in front of us at this point or any input from anyone on the policy committee? I'll just throw in that these ones that are showing up now, some of the other ones we looked at, we had to go in and look at, you know, talk with some lawyers, just making sure we're, you know, following everything to a tea before we implement the policy. But I believe one of these
060we're getting rid of because it was either redundant or it didn't make sense for us to have it anymore. And then other than that, I think we had one or two where we maybe changed the language, but other than that, they're pretty much consistent of what they were. Okay. Thank you. Moving on to our personnel. Would somebody like to batch 7.01 to 7.28? Uh, can we with the tenure? Can we do what? We can't with the Can we do that with the tenure? I believe the tenure ones I I believe I think you're right. I think each one has to be individual. I do educational law on those. I recall doing that last year. I can't remember. We did do I we because we have batched them. I don't recall doing individual. I believe we
061can batch unless there's any questions about any of them. I I Do you want to batch all the 10? like do one batch then a time. I don't remember. I don't I just didn't know. I thought we I think we can batch because they're all they're all in one catchment and they're separate resolutions. So, I think we're fine. I know we've done it in the past, but we will verify just to make sure. But let's do let's you can batch this evening and then I'll check if we had to. We can always Okay, we do it. Okay. All right. So, can I have somebody move that? Move it. Was that Tim? Tim Connor. Timon. Okay. All those in favor. I opposed abstaining. Passes 600. Congratulations to all of our tenure employees. Now, um we had
062quite a few and that's really good to see. So, it's great. Google says that. Google says that we can if the board votes to batch them and then pass them. It's that's make sure it wasn't a roll call. Thank you. That was a good question. Yes, because if if we weren't allowed to, we've been doing it this way for a while. So, I'm glad that you you checked on that. So, thank you. Thank you. Um all right, get to the end of my page here. Um, board forum we'll move into. Um, Mrs. Hutchinson, would you like to start us off tonight? I will. Um, I'm going to be a little bit of a thorn in the district side for a second. Um, yes, me. Only because I remembered you guys this fall, by the way.
063Um, when we're talking about the all the graduation ceremonies and these and everything that we've got going on this week and then we were talking about family engagement as well. Um, I just wanted to bring out my point of view. So, working mom like many of our community members, taking lots of days off this month, lots of things going on in the district, award ceremonies, moving ceremonies, graduations, things like that. And then I had gotten, and I'm not going to call the school out by any means, but I had gotten a um, you know, parent square thing saying, "Hey, fourth grade or fourth quarter award ceremonies on this day. Parents, you know, come at this time and things like And I'm thinking I'm like, is this my kid getting an award? Like I don't I
064can't remember being notified that he's getting award. Is this something I have to attend cuz I've already taken 4 days off. I'm like probably not going cuz I don't I haven't got notified my kiddo is getting an award. Then I come to find out it's actually a moving up ceremony. So I was going to skip it completely. Um so things like this, things like parent university that we renamed like family fun day. if there's a way to communicate like formerly known as X Y and Z because this is a thing that we definitely want family engagement at. We want parents to come and support their kiddos and just the fact that I'm halfway educated with what's going on in the district and I didn't recognize that this was not just an award ceremony. It was,
065you know, moving up ceremony um gives great opportunities for other community members to miss that opportunity as well. So I just wanted to say you know I know as as we rename things or move things into different directions if we can also you know discuss what they are formerly known as so parents are aware um until we're fully comfortable with that verbiage. And then the second thing I wanted to throw out is this Friday our eighth graders are going to be working very hard at Canal Landing doing our with our synergy project and our capstone project. if our community member want to come out maybe this weekend and look at all their hard work that they're going to be doing, it will be um absolutely phenomenal and so they've got some really great things planned
066um for our community. So, I just wanted to shout out them as well. And that's it. Thank you, Mr. Kandle. Oh, I want to thank everyone for the presentations. It'll be nice hopefully get all these phases done next year and move on to something different. That'll be nice. some of these things we've talked about for years and finally some of it's getting done and I'm glad of that and that's it. All right, Miss Paul. Um, I want to say a special shout out to Mr. and Mrs. Hendrickson because you guys work so hard. I can't even imagine the time you guys put into this. And I want to say thank you and I hope everyone appreciates how much time and how much effort you put into all that you do. Um, thank you to Mr.
067James and Mr. Herbert for the update on the capital project. Um, and congratulations to all the tenure the staff teachers and teaching assistants and stuff. I saw some great names on there. That's great. Mr. Connors uh ditto on the presentations tonight. They were very good, succinct. You know, sometimes it's just the data being given, but I really appreciate everyone giving the why, answering the questions, and really understanding what they're talking about and it really shows when you give the presentation. So, kudos to everybody who presented tonight. I want to give a shout out to all the kids cuz I don't think we're going to see we're not here till after graduation. So, I guess you know, good luck with testing. Congratulations for everybody. Look forward to seeing you on the 20th. And I guess you
068just so many amazing things like you listed in the beginning. All the music stuff I enjoy when I get on Facebook and you know, every like fourth thing that comes up for me is what we're doing in the district or I'll see Mrs. Hendrickson shared this is what we're doing in the district. Right. So, I'm always getting it some way or some different form and it just, you know, really shows that, you know, no matter what area it is, our kids are really excelling, but also pushing to go out and do things and all those extracurriculars like you mentioned, Mr. Henderson, not just coming to school, but being a part of a community. And so, I, you know, kudos to kids out there. And I think congratulations on just finishing up the year. I think
069let's finish strong. Let's do well. And I like that we're moving forward and starting on a positive note this summer with PG and then moving forward into September. Thank you, Mr. Deacon. What's left to say? I know, right? Uh congratulations to all the graduates. Uh thank you to King and Chase for the updates. Uh very informative. When that floor starts, I'd like to watch that process. Is that possible? Sure. just uh you know I'm not going to be here every day but nice to see you bring your dust. Um thank you to the to the Hendersons for again all their hard work and uh making it so that we can understand it and uh thank you to Mrs. Elore for the concise list of upcoming events because that's what I count on. Check my calendar
070and make sure I've got it in my phone. Thank you. You're welcome. Um, I wanted to say, uh, last Friday, Mr. Cahill had his students over at the War Memorial, and I was not able to make it back in town to, um, hear our students, which I know that they came and read to us at the board, but uh, um, I had heard from some community members that it was a wonderful event. Um and I also heard that uh Mr. Palino was given a founders award from Mr. Cahill for helping get this uh started um and giving his support to Mr. Unexpected but yes so um yeah little birdie told me that one and um so it was really nice for that for that event and um I I am thankful that Mr. Hill has
071put so much time in to this event and bringing this to uh his students as well as all the students in our district. So, um I continue to support him in future endeavors around uh this this time of year. Um this past weekend, my husband and I were um able to join the fourth annual booster burn. Um it was nice to see some of our staff there, some of our principles, a few of our administrators. Um it was a really great day to get out and walk or run. Um the weather was beautiful. Lots of our kids were there. Um we missed a few. I we were the day after uh the senior dinner dance. So um some of the seniors I was hoping to try to outrun this year were probably sleeping in. So
072um but it was really nice to uh be there. I I thank Beth Nicholson and uh all of the um support she gets from her boosters athletic club to put on this event. Uh the nice 5K um through um over by Patrick Circle and back. Um it was just nice to see lots of littles out there running. I'm going to tell you, we have some really fast littles in our district that Yes, they run faster than the grown-ups. It's wonderful to see them out there. Um the money is raised to help our students and I am just very thankful to all of the that the booster uh um club does for our kiddos. Uh our our dragons we say that were driven that were wise and were resilient. I don't know how resilient we were
073on um Sunday but there were a lot of driven and resilience runners and walkers out there. Um so that was a great event. Um, also, uh, I had a couple students tell me that there was, um, uh, recognition for graduation, uh, with their suma kla and magna kumladas. Um, I know that, uh, there will by the numbers that Mr. Palino had put in our update that it looks like we're going to be seeing a lot of our senior class standing uh, in observation on uh, graduation day. I just I I just love to see that part of graduation. Um and the fact that so many of these kids I know we kind of talked about this a little bit at that meeting I popped in with you guys uh last week. You know, this is
074one of those things that our kids are driven for and work hard um to make the mark. I mean, they're not just given these awards or this this is something they've worked hard for many years. So, um I think it's something that great that we do in our district and I'm just really proud of all of the students and I know the students that talked to me about it. Um they were they were happy with uh their um you know success. So, um saw the first uh school champions video um our beautiful landscaping. Cindy, she's very welld deserving when you walk around our um district to see all of the great things that she does. Um going to call attention to Desiree put all the banners up for the champions for the 2425 school year.
075So we have two years of champions. Wow, that is fantastic. Great for our district and all of our staff. We have great people in our district and thank you. Um, so that is what I have for this evening. Um, with that said, I everybody else can't say anything else. You guys have already touched base on that. So, um, board forum or public forum, is anybody interested in uh, approaching talking to us? Okay. Uh, we will then be moving into executive session. So, for everybody who joined us this evening, thank you very much. have a wonderful evening. Uh, we probably need to move executive session. So, who would like to move that? I'll move it. Okay. It's just an assumption we're moving in there and I just forget to move it. Um, all those in favor?
076I opposed abstaining. Passes 700. All right. Take a brief All right. Can I have somebody move action 9.01 adjournment? So Nick and Lori, all those in favor? I opposed. Abstaining passes 500. Make sure. All right. Thank you for joining us this evening. Have a great night.