001e e e this is an let's get this done good evening and welcome thank you for joining us this evening for those of you at home if you're W to get a hold hold of any of the board members you could reach us at clerk at fulton.ny i.org if in the event of an emergency and we have to evacuate the building we can go out the back door here can go to the left or the right we can also go out Mr Pino's door over here move as far away from the building as possible would you please join me for the Pledge of [Music] Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for it stands one nation under God indivisible with liberty and justice for all
002there is nobody signed up for public forum this evening so if somebody could move 1.05 approve the agenda move it second Lori and Fallon All Those in favor I I oppose abstaining passes 500 to start the evening off I would like to welcome Desiree trud she is now going to be taking over for us and answering all of our questions so welcome uh want to do a quick update on our superintendent search we will be meeting this week on Thursday at 5:00 p.m. here to my colleagues so that we can discuss and set up interviews for our candidates and then we will move on and forward from there um we do have a budget Workshop coming up next week uh also it's that time of year again where the petitions for running for the board
003are available so if anyone in the community or if you know anybody who's interested in running for the board next year uh send them over to we'll send them to miss trude she will get them set up here uh and do believe that those need to be turned in with all of their information by April is it April 30th okay thank you uh it is music and our schools month so I am looking forward to the March 11th and the 25th meeting where some of our students from the music program will be here joining us at the Board of Education are we meeting our music it's it's not Fe it's February yes February I'm I'm going ahead Mar the first and second in Mar and the I'm just so excited to get going with it
004we are celebrating the girls bowling team this evening I haven't made mistakes FKS jumping ahead there's been so much snow in Mr Pino that um he doesn't know what day it is that's right thank you uh we do have a couple virtual meetings coming up for our health and safety and our policy meetings uh we also have our Bolton City School District family fund day which is on March March 22nd has there been some updates is there anything you want to share about that Mr my understanding is plans are well underway and we're looking forward to a huge crowd and sharing lots of information and opportunities for for families to gather new information and and have some opportunities do some together types of activities and should be a good time so thank you so much
005one thing I wanted to share that is missing off of our uh meetings coming up do not forget to Mark the date for March 27th that's that evening with a ey that asigo County School boards and Central New York school boards associations are putting on Dr William daget and edeni will be here or it's actually in Liverpool so we can carpool if we need to car sent out a confirmation have um you I believe it was in the daily update but you also can register off of the sheet okay and if you registered you should get something in your email and then we can from there uh if you're not sure just you can call and check and see if youve uh registered but or I can call call and check we have a meeting
006coming up next Monday I believe so I can ask so uh let's see I do want to do a quick shout out because I understand that the girls are playing in Nottingham the girls basketball for their sectionals it seems like they're doing well right now so 2118 at the half time we're we're behind but we're playing well we'll see how they do so good luck to the girls and tomorrow the boys sectionals are here being hosted at home that's right head high school at 6 p.m. tomorrow night perfect I believe this was in Mr Pino's update but I believe we're going to be recognizing wrestling too specifically we have two girls going on to States and they won sectionals I believe this is the first or third for around here yeah but they've got a
007banner they're doing great and I just you know for a program that's you know started I think my first year you know they're going on to do great things and I want to make sure you know all our students are getting recognition and I think now we get to kick it off with the bowling team yeah tonight wrestlers next time I do believe that Mr Connor is stealing my Thunder thank you so much for sharing in and I I do appreciate that so much so uh if there isn't anything further from my colleagues we're going to go ahead and pass it on toino for the superintendence report thank you very much well welcome back it's good to have everybody back in school and it's been a an interesting winter um we sent out some information
008I'll go over a little later uh in our presentation this evening with respect to our emergency closing plan I think I'll talk a little bit about those we're going to start off with the most exciting part of the evening which is recognizing our Fon City School District girls bowling team who I enjoyed thoroughly my my my time that I spent with you on that Sunday I had so much fun I I kept asking one of the dads tell me about this part of bowling tell me about this what just happened tell me how you just figured out how many pins you think they need to pull this up all of that it was a great evening or great morning and afternoon that day but Mr Beckwith you could uh come forward recognize and share your
009wonderful team thank you first of all thank you for inviting us tonight and uh you know unfortunately uh some of our our Bowlers as well as Mr Ells are at the girl sectional game you know uh we know that that's difficult you they want to be there for sisters and cousins so okay you know we we get it we understand we're wishing well I'm glad that you're providing us with some updates that's awesome um the seven Bowlers that I do have though you just want to stand up all right so this is seven of our 10 members right here all right um we've got Lane Arnold we got Logan Arnold uh Morgan Sheldon Taran Murphy all right Molly Smith and then we have two our two seventh graders right here Kendra Phillips and Bailey R
010all right uh the great thing about that is all of these guys are back uh in this group right here the oldest ones the oldest ones are sophomores so yeah so we're two seniors off buy thank you um you know I I don't get to to brag very often about these guys um but I'm going to do that a little bit now right because we have accomplished quite a bit this year um to start off you know we're in the scac Empire division okay um we have one this believe this is our sixth time in a row we've been League champions okay uh just on a great run right now um of these guys we had seven Bowlers that were uh all League five were First Team all League two were second Team all League
011we had a bowler that was top in all ofac um in average so just just doing some great things there um we repeated as Class B Champions it's actually our fourth year in a row we repeated as Class B Champions uh recently last not six in a row they didn't have SE was very Co so we didn't go through and didn't have that um we repeated as division one Champions being we're going on to the New York State uh division one our school team championships which will be March 14th so we'll be diing these guys up to that last year repl fth that definitely do better this year and then uh I've got seven Bowlers going tomorrow and Friday in uh what they call the shootout where they're buying for spots on a sectional team
012it's composite team they call it so will'll be pulling out of 15 if they make that Squad um for another section three team for looking for another state championship so we still got a lot you know going Forest by still in front of us and uh excited these guys are excited working hard and still a few weeks away we're getting there so all right thank you very much appreciate it thank you for sharing and keep us updated on how they do in those upcoming can yeah you'll as I said it's a great so I'm extremely proud of you just it was just such a great job watching you stick together got a little close there and I was paying attention and you guys just you fought through and and then I missed I didn't stay
013for the late afternoon which was an interesting but I was getting U Mr ell's was sending me at the end of each you know we're head we're this we're that so I was listening and watching from afar as well so just so proud of you and did a great job representing the P City School District so thank you so so much and sounds like there's a lot of bowling in a lot of your feutures as well so yeah I think it just sounds like a lot of fun but thank you any other questions or comments before we all right thank you you're welcome to stay and enjoy some Civic or you're more than welcome to can't Civic thank you thank you so much thank you for joining us L guys thank you great L good
014job everybody thank you to our [Music] parents thank you for sharing your kids with us this evening great job everybody all righty what a great way to start off the evening huh yeah all right and as uh we said before we'll be seeing our we've got a couple of our girls headed to Wrestling Championships later this week uh at the state level I believe we have two and then uh we'll be bringing they with the section three Camp so they'll be coming who knows what our basketball teams will be doing we'll have more information as we move forward uh tonight we have the state qualifi since we're on the sports thing here state qualifiers are going on that's uh Mr and Mrs Hendrickson are with their daughter who's in five different state qualifying events this
015evening oh my good uh along with seven other of our kids that are competing this evening um and so there's just a lot going on in the Fon City School District and and uh music gets us kicked into March too we really get rolling with some things with the next meeting you great things I've always felt like now I don't think I'd want to be a kid again but I kind of changed my mind after being on the board they're out there living their best lives they are they are they have so many opportunities yeah well it's great we should celebrate make sure that we celebrate them every time are Great accomplishments and they're the reason why we're here so we' love to hear about their accomplishments okay I don't see Mr James didn't make
016it back in here yet he was so why don't we get started on the January operations and finance report I have a feeling he thought it might have been 6:30 cuz he and I were talking earlier and I said 6 but he said 6:30 I'm wondering if he didn't catch so we'll do our January operations in finance all right so this is the usual report that I give the second meeting of the month this will be a look back at January's financials um so here I compared the revenue and the EXP expenditures um for the current year 2425 to where we were at this time last year and um again kind of in a similar place I'm not spending as much time on this I I'm I changed it up a little bit this month
017and and probably going forward and I'm going to spend a little bit more time looking at projections from now through the end of the year because I think that's the important part to look at at this point um which you've seen a little bit of when we're talking budget but um I still wanted to to show The Familiar slides that we show each month as well the revenue breakdown again so far uh most of our Revenue has come from local uh sources so tax revenue and then some other miscellaneous Revenue um some tuition some um donations things like that uh uh 31% has come from our state aid you can see we still have a good portion of that that we expect for the remaining part of the year and we're starting to get a
018little bit more of the federal revenue we expect and that's mainly Medicade and that had been placed on hold not because of anything we did but because of whatever issues they were encountering but um we did see a little bit more of that come in over the last month or so as well so that's where we stand with our Revenue at this point in the year we've received about 50% of what we expect which you know we a little overhead halfway through the year so excuse me Kate sure how is uh if they're going to do away with the Federal Department of Education how will that affect funding for us for the state and then for us it this portion is just the general fund so I don't know how much you would see affected
019in this part of our general fund budget because the federal amount is such a small amount it's just that Medicaid that we expect to get you know it we're yet to see um we we talked a little bit about this with our Auditor in terms of the special Aid fund where our idea so our special education grant money and title Title One money that are located it's a different fund so you don't see that in the general fund budget but I think that's what people are concerned about is if any of this could affect that funding our auditor seems to think that it'll just we'll still get it it might just filter through a different location so that made me feel good so I mean I think it's still very much you know people are
020concerned you know in the climate we're in you hear things like that and you know it's approximately $3 million correct is that a little bit more than that um I looked at what we spend in what we what we put towards salaries as a district from our federal grants is 2.3 million and then there's other um expenses that we use the grant money for so it's probably a little bit above three and I know we don't know when we can't but or assume at this point but if it goes through the state sometimes school districts aren't getting exactly what they should be getting so is that's my concern with the federal monies is are we going to you said it would filter down through possibly is what our Auditors thinking but you know being a
021small City School District we often see that we don't get the money well and that we think we're going to get with that formula so right those particular funding sources have um you get it from reason like the the Consolidated grants as the title one title two title four that has a lot to do with your um um poverty rate right so that's not going to change for us if they continue to use that as the measure of okay you know how much of that money you would get then that should stay stable and you know I think we'll continue to hear more and I'll keep my ears peeled as I go to different business official Gatherings and certainly report back to but since that first came out and everybody kind of I haven't heard
022a whole lot more it's kind of quieted a little bit for now which that could be a good sign or it could be waiting for the next shoe to drop so but as far as the general fund goes I guess to answer your question Nick you wouldn't see a huge impact in these numbers um the expenditure breakdown um so this is where the money's flowing out again you know I think I've been drawing the attention to the benefits line as we uh look at it each month that's that's spending down a little quicker than I'd like to see The Debt Service interest is a 81% but that's okay we know that there's a finite amount we're not going to go over that we know what we're going to owe an interest so it's just the
023timing of when that comes so that's not one that I'm concerned with um but you'll you'll see in the next couple of slides why I say I feel like we're the benefits are spending quicker than I would like them to so the budget projections um I did two slides for this so when I run a budget status for January 31st it shows me where we are right now what we've spent year to date what we have still encumbered meaning what's spoken for what we we think we're we know we're still going to spend and then it gives me an available balance however if you're looking towards the end of the year that available balance is a little bit deceiving so when you look at this slide you you kind of think oh well we still
024have $1.2 million we're in great shape and that alone yes we are I mean you see that one line the employee benefits is overspent but what that doesn't show you are lines that I already know we're going to spend so on the next slide I took out some of the lines that are currently showing we have 11.2 million in a balance so I I know we're going to spend the rest of our non-instructional salaries I know we're we're going to try to spend our state aid money because that's one those are budget lines we actually want to spend because that drives our aid for the upcoming year I know we're going to spend um our Bose budget I know we're going to spend our debt service and our interest and I know we're going to
025make that transfer to the special Aid fund because that's our portion of the esy program so really assuming that we don't spend overspend anywhere else or spend anything in those lines where we have a little bit of an excess that only leaves us with a half a million to play with so that's really really not when I when I show you just the the one month in isolation it doesn't really tell the story that I think we're seeing as you project out to the end of the year so just for full transparency I kind of wanted to revise the projections to a more uh realistic projection and you know that'll that'll continue to to to get more real I think as we get towards the end of the year because we do have that whole
026in the employee benefits line and that employee benefits in that line specifically is there an area within that benefit line I yes thank you um so that line encompasses all employee benefits but the area of concern is Healthcare as we've been talking about you know we're not we're not concerned with teachers retirement or employees retirement or even really vision and dental it's the medical portion of healthare that is the area of concern Excuse Me Kate sure is the half a million is that down from the 2 million we were looking at or is that something that'll probably be projected to be a part of that 2 million what I was showing um Tim is the half a million is if if we spend what I know we're going to spend and we don't overspend anywhere
027else which is unlikely we would have a half a million dollars left at the end of the budget season because when I show everybody just where we are current currently it kind of gives us a picture of oh we have like $1 million left but we really don't because I know we're going to spend a lot of that so the 2 million that's just one line but because we have a surplus and some other lines it kind of looks like we can cover it but as you get if as you progress through the months you know those lines where it looks like you can cover it they dwindle and you don't have as much much um excess to help fill those holes that you have when you have a big gap like that 2 million
028so I guess I'm preparing you for the possibility of a deficit when we get to June and you know that was part of the reason we brought our Auditor in early to help us work through you know what that looks like and that's why we're spending so much time um on the budget for next year not that we don't we always spend a lot of time time on it but you know spending a lot of time brainstorming especially the healthare line making sure that we're in a place where we don't see that that red number again next year because you know we want to make sure we we stay in a healthy position in the budget on a percentage basis where would you guesstimate our Healthcare is running at 15 20% for next year over
029well right now oh right now want me to do some math no I thought you not off the top of my head hang on that's okay sorry you should be I should be doing that I think it quantifies it nicely that's why I it gives you an idea you hear 6% 8% but in the Private Industry and often in the public public sector I'm hearing numbers in the 15 to 20% ra 20 is about the average yeah and I think that's important for people to know and that's compounding year after year for us correct so you want to know like what I think we're over so far this year or what we're going to be over we just we're running yeah just a estimate just projection I think about 20% yeah yeah of where we
030had budgeted anticipated based on our Trends over time we we had been relatively flat nicely for 7 to 8 years and and previous to that um with our healthare but I think you know being an individualized provider a self insurer I think they're having more challenges now than ever before I think especially uh groupings uh with that but I think that's an important piece that kind of quantifies it for people so thank you I didn't mean to put you on the spot it's all right um are there any other questions about this and I'm sorry Tim if that wasn't a very clear answer no that's fine I you do I mean honestly K you do a great job explaining this all between all the meetings you know it's building on everything we've had so I
031have I have a good idea where everything is so thank you you're very welcome um do you want me to give my quick why don't you go ahead and just do your budget and sure um I don't have slides for the budget update because we do have the budget Workshop next week the one thing um well I shouldn't say I don't have slides they're not new slides I was just going to show you um I do have to submit this week just our our tax cap oops sorry our tax cap formula to the comproller and all that means is I have to put this information into the comproller website and what they're really interested in is these numbers you know the 2.15% and they want to know that you're are you going to try to
032go over your maximum Levy where you would need a super majority and we know we're not going to do that so um I will put that information in you can go in and revise it so you know based on what we end up deciding for the tax levy you know our maximum is the 23.1 million if we don't go out at that I can go in and revise to what our actual number is okay and that's a common thing to do but um they want it in by March 1 first so I I'm a rule follower I want to have it in by the deadline so I will do that this week and uh you know in terms of topics for the fourth you know I think the tax levy definitely is one to talk
033about I have some updates for you on the use of reserves you know what we can plan on using this year to fill the gaps we're going to have and then next year to help build the budget um we can discuss some scenarios we have several scenarios for reducing expenses and then I thought we could discuss a little bit um and I know you know this and we've discussed it before but just again what a what does a contingency budget look like and what does that mean because I think that's important that we communicate that clearly with uh the community as well and then any topics that you may think of sounds great all right that's all I have I'll get Mr James's uh okay ex thank you Kate as Kate indicated at our next
034our meeting next Tuesday uh 6m I believe right is that uh we will um go over just some Str things that we've been working on Kate will provide you updates really trying to generate that conversation because as we go into March March is really the month where we really need to to get things out focused and and really set the direction of of where we're going to go so that when we go into April we're refining Ing and and defining and then by mid April that second meeting in April locking in a budget um and then starting that process of um really getting it out to the community and telling the story and and what we're trying to accomplish with this budget in the best interest of all of our kids thank you uh next
035item is our Capital project update from King King Mr James I thought it was about 10 minutes early I was late all right mik I always have to follow a really good presentation so I got to go first this time still had to follow Bowlers I did I had to follow the bowlers that was to so I stopped in tonight just to cover some updates on the 2023 Capital Improvement project I only have four or five images but there's quite a bit to talk about so uh the project timeline I'd like to go over each phase a little bit I know we've reviewed the so but just for everyone's uh uh just s a little refresher of what we're doing in each phase I I have some notes about what the major scope is in
036each phase so uh phase one is the G Bley High School in fairgrave scope that g Bley is the remaining work at the high school gymnasium you you've done some work there recently what's remaining is some more painting in the floor flooring speakers some doors and then at Fair grave the scope in Phase One are the window balance replacement so all the hardware that lifts and closes the windows will be updated we're receiving some Ms on that and so that's underway we start up with the chase so making progress there uh phase two is at the high school fairgrave and the Grandy school so at the high school it's uh site work parking at grany that's extensive site work that we bid and tried to do a few times now uh phase two is also
037all the toilet room work at the high school and in fairgrave so that's substantial amount of of work uh also at the high school the auditorium Improvement Sound and Lighting and the secure entrance that is has received s approval which is great news back on February 4th and we're working with the chase toward a bid the other factor in phase two are some revisions the district tribe decided to make to the scope including some boiler replacement at Grandy and I'll talk a little bit about that more in a moment but the team is currently incorporating that boiler into our set before we go out to bed see uh pH three we have received s comments that's then into the state the district paid a a bit of a premium to go into What's called the
038third party review that worked out very well for us because we received comments uh from the engineers and Architects St away and we're working on an addendum so whenever they have questions we have to respond to them in form of an addendum so the teams working on that the phase three scope is that again the high school the complex which is where all the site improvements in drainage at the fields will occur uh some scope at the junior high and the Ed Center so I'll just touch on those for a moment uh the athletic fields I mentioned that's the dugouts the fencing some pavement um the drainage of the fields so uh that's quite a bit of work that's just been reviewed at the ad center it's not an awful lot of scope but it
039is exterior masonry improvements there's uh a lot of brick masonry that's in need of repointing here you may notice on your way in there's some of the original cast stone where the joints are open completely so we want to uh make those Corrections now it's not the entire building it's not all of the masing it's what we felt were the highest priorities so that's part of the scope and please feel free to stop me at any point here at the junior high we're updating the elevator to meet code and some accessibility issues uh there's some more site pavement the district's invested heavily in site improvements at the high school but there's a bit more um and I'm sorry at the junior high and security at the main entrance you may remember those images where we're
040we're expanding the security entrance and moving the interior vestule door back a bit so that the security Windows Falls within the vestule so that's part of the phase three scope the other item that is included in phase three and actually went to s or window the window replacement at the junior high school and that's the other item I want to talk about tonight you may know a little bit about this already but I have some photos I'd like to share but before we do that on phase four the last phase which is Lanigan and Bal uh we are working on those documents right now and we hope to submit those later in March for for approval at baliy the scope is uh playground improvements a batement of the cafeteria floor in replacement with new floor
041finishes there's some some small toilet rooms back in at the Bose's area where the walls have been damaged a little bit we're going to address those and uh some exhaust F and electric panels at Lanigan at the uh South End of the front classroom ring there are a few rooms actually seven rooms where we're replacing the univ ventilators one for one replacement and addressing some some exhaust issues also at land again a kitchen Hood a boiler tree tank and some plenty fixtures that were're dressing so I just thought for history sake we might run through that so if there's any questions about the scope let you know if not I think we'll go on to the next slide which the background of this slide doesn't seem to be coming through but I'll describe actually yeah
042let me try do you want me to try let me try what was here and I and I could certainly talk about well I'll do some quick questions working on that yeah go um so out of the different phases uh which ones are we still working to get through seed with paperwork wise like are the first and second through all at this point or they are it's really the third phase where we owe them and addend them that's really at the tail end before we receive approval and then phase four The Landing involv phase that will be submitted to them in March and their review times have really come down probably because of the third party review process so uh it's all lining up veryy well and how is getting materials right now I mean
043is that affected like in the I don't know is the the change not the CH I always say this the supply chain or prices or has anything shifted around I not seen any very serious issues I think in the recent past the problems have been with mechanical equipment but uh that even has been resolved as up a little bit I think coming out of Co everyone was trying to do mechanical work as matter fact both in Central School District as well and you know we wrestled with that but we're able to obtain everything and I think we talked about it before for the last thing what were the projected because I know we needed time for doing the drainage and also the flo for the grb gym I we talked about times I just wanted
044to Refresher yeah so that that work has been bid pack construction is our low bidder and the Chase has developed the schedule that's been shared that most of that will happen over the summer ex involves refinishing of the gym FL which painting go ahead no that's F that's just what I want to Fig out Brian I'm good yep and the gy yeah this summer is the grb floor painting everything it's going to be it'll be amazing and that gets done hopefully by the early August is the goal that's right we're working on the new red dragon logo either one or both ends will the so it's going to be pretty Dr and then the drainage to this summer that's why I was I thought I wanted to separate them for Tim that's where was so
045yeah can you explain the drainage part what we're looking that's a 13 month yeah the drainage the athletic field is uh actually part of phase three oh okay so and that again we're working with the chases metric we had a meeting in this room a few weeks ago about coordinating all of this work because we're in multiple buildings and and working with and Chris about when we can have those fields and how long you have to be off the field so I think that's still going to be worked out a little bit but we have you with cl discussions and we're trying to time it so we can get on the field as quickly as possible at both ends of it because it has to set a while after put everything then it's set I
046call it set I we're going to disturb a lot of top soil and everything has to be grown and then the roots have to set before a really long time managed to revise the that's a whole lot different yeah so it's really it's an image of the boiler room and there are there's the image on the left side which shows the demolition there are three boilers currently at gry um only only one is working reliably and that's boiler B3 one that's BR uh last year I can't tell you exactly at what point that you had uh some severe problems with one and two oers one and two are both uh AP in 1991 and Corey and his team have had uh contractors here trying to nurse boiler one along um with mixed results what we
047decided to do was because that's such a high priority you do not want to run a facility on a single boiler is that we included boiler replacement in the current phase 2 of gry so that's the job that will be going out to bid fairly soon um it' been nice if these issues developed a month or two a little later when we weren't so concerned about cold weather it's not the only dist the only building in the State running on one boiler right now but we will definitely replace the second which is what you see on the right side of the image the green boiler will be replaced and the third boiler will just leave that pad empty we're actually going to demolish that boiler and leave the pad in connections for in the future
048we can come back and that would be the easiest place to add third boiler on time we believe that building originally had three boilers because they used one to heat the pool now you you have separate smaller boilers to keep the pull so uh you may very well be able to function or just just a two so boilers three for what it's worth is takes back to 2011 so it's it's the newer of the three and that's the one still working right that's still working so I'd say the primary purpose for me being here tonight is to talk to you about what we've discovered at the junior high school windows and the wall construction and some of you may be familiar enough when this building was originally constructed there were some serious concerns with how
049it was built and since then the district has spent money I think a year or two after it was constructed to make repairs to the exterior veneer and you'll see in the image on the left uh that's the original facade in 1984 that that's aluminum Framing and insulated panels all of that black material you'll see on the right which is a current photo that material was removed and the building was reskinned with brick um our scope in phase three to was a replace the windows and the more investigation that we did the more concerned us uh I shared with with the administration and and the maintenance staff the windows that are there currently I'm not a fan of how they operate not a fan of how they were detailed but I don't believe that's the
050cause of the moisture issues that we've seen on the inside of the building you may recall there's window stools that have broken down into their wood there's signs of dry wall or wallboard around the perimeter of the openings where there's where there's evidence of moisture making its way into the interior of the building and that's not everywhere but it's often enough that uh we wanted to do some further investigation so as I mentioned the set that went to se included all of that scope and we will we've received a review and approval of that but in fall of last year really the summer of last year the district engaged with Ari Kelly who's a masonry restoration specialist specialist a contractor and we had them come in and you may have noticed this uh they they
051opened a few holes couple of holes in that pide and you see in the image over on the left you see a little dot IS location a and down below there's a plan so that's on the second floor in one of the classrooms the image on the right of the existing thead there's little two black dots off on the far end of the photo uh because the the uh locations were outside of our image but they were over the faculty room which is right near the main office so they've opened up the brick and I was driving through filon on my way one morning the Mason called me said you might want to come back and look at this for yourself so uh I did that and we have a couple of images here I
052can share with you this is my last my last Slide the two images on the right are of the opening once the brick rooms are removed near the faculty room the image on the left is on the uh classroom wing and as we suspected the issue with the moisture finding its way into the building is because the windows weren't flashed properly to and without getting into a lot of building science on the far right the black material that you see in at The Brick should really have what's called a end Dam on it so any moisture that's driven into the masonry from rain uh Works its way down the the uh building sheating and is directed out at the bottom of the brick unfortunately the image in the middle you'll see its insulation with like
053a a a gray or silver film on it behind that is just metal step and insulation so I have other photos but I reached my hand through once we removed that insulation and I could tap on the wallboard on the inside of the building what that means is there's no real air barrier there's no water or Vapor Barrier on much of that building and for King and King where we're tasked with installing the windows we really have nothing to flash to so it became apparent to us as we shared with Brian and his team that we don't think we should proceed with those windows right now you have a larger issue uh before I end on that I'll I'll point out that the image on the left you see D Dupont that's a typical house
054you see on a on a residential building so when they removed the curtain wall that you saw earlier they did go in and they put some wallboard and they put some house wrap but we are concerned they still didn't flash properly so what we'd like to Pro propose the district is to hold off on the window work we'd like to in phase three uh include in the scope for the contractor to do more investigation around the building we would never make a recommendation with just two openings we need more information uh in some ways it's worked out because we we need additional funds to support the boiler replacement Grant which I think is a bigger issue uh the walls have been this way for a long time yes we have some moisture drive into the
055building we probably have some Vapor drive out of the building that we need to address uh the windows will work will'll continue to work it's not a safety issue but we'd like to get our arms around how big of a problem that is and as we finish up phases one through four use those funds to address the district's highest priorities Brian love they're up to you yeah and I think it the timing everything works out for a reason I guess um and as we found that we've had window problems since I arrived here I heard about the junior high and the window ISS isues specifically and we've been trying to get at it for a number of years this is the first time we've actually really defined at least initially what the issues are at
056the same time boiler at grany went you know and started having significant issues so the timing is is worked out well for us to get that boiler replaced at grany and because you never we found because boiler one one day was not running one morning you know so again you don't ever want to have just one boiler in any of these schools so so this is working out I think and then as we've talked about before with the 10% debt limit changing and I think there's going to be some opportunity in the near future for Fon hopefully in the next project after this one to really tackle some of these larger projects and give you the flexibility to meet um some prioritized needs and I think at that point in time we'll be able to
057really get at the junior high and sadly since 1984 that's a lot of years 16 and 25 is that 41 years um that here we are still dealing with some of those same issues down the road and you know my guess is there's mold issues and some other kinds of issues that go along with all these things so we want to that would be in the next project we need to be poised when you put your next project out that this is one of your priorities and we do it right and correctly uh so it's ready for the next 40 years and it's so long ago there's not a lot of history of what happened at that time uh we did with a district commission we reached out to Joe manard who was a he
058was on staff at the time at staff yeah he he had some history of what happened and most of what was occurring I think it was the lower wing of the classrooms and even Eric krosi who was a teacher at the time was familiar but with not enough detail for us to make decisions based on so of Eric was here when they put the facade on and Joe was here a little bit before that so we were able to get we're just trying to get the story like tell us when you were here what did you see what did you experience trying to give us some ideas of directions to take so and that resulted in kind of in our move into the building this way and really digging and feeling and it's it's scary
059to feel that you can take where that silver is there and reach right into the wall that there's nothing there keeping your hand from getting there that means everything else can get there as commercial buildings are not constructed like that any longer what's the worst case scenario worst case I would say the Bri grineer would come off the whole the whole building if the invest data work shows us that there's no wallboard and no no sections we get Salvage yes and then what's done now is a water vapor barrier you're pretty much rapid building and you see it in even residential construction yeah they're moving that different times now Matt from the chase couldn't be here this evening uh and I know we have a meeting in the morning to talk about the phasing and
060our budgets and just the nature of projects when you have multiple phases when you get to last phase things kind get squeezed so we'll have to make some decisions as we bid these next two two phases in Phase through phase four is at s we might have to build in some alternates uh just to make sure we can protect as much scope as we can but we're working on that as well that was a lot so oh I don't I don't know if this is true but this is what I've heard for decades throughout the thing isn't the junior high built like on some swamp land and it's has issues with that used to be like a smell that was through there all I've been told and I forget who told me the story but
061it was an apple orchards that were there and I'm not sure and it was lowlands in there there's some wetness I think they had to put some fill in and things like that from my understanding Shed from Lake that I got to think who told me the story somebody had some of the background it was probably so was that the code the was that up the code at the time it was built or did somebody mess up it in 84 I can't I can't say yeah I'd say if there were soil issues at the junior high we'd see it in movement and cracking I think this was just improper Construction you wouldn't be having this conversation my understanding it was a southern design um in that built a school is more south of you know
062you know of our climate where we see this kind of change and this kind of weather um is some one of my understandings is some of their work was more Southern in design than it was for Northern environments which explains why we started having some issues early on so so you're saying that we have time to decide what we have to do with this but where does that put us at the safety of our staff and our students yeah I I don't think anything that I've shown you tonight in terms of the well is a safety concern okay we have the opportunity to do the investigation [Music] cont we'd have to look back we have all the records on in the basement but I'm not sure who it was it wasn't it wasn't the Chase
063and it was K King at the time so so do we know if there's like a huge mold I know we've had issues with mold that you we have I brought that up because I just with water exactly I mean I know that it's been told we've been Tak it's been taken care of but that's just something that I know sometimes can cause issues for which is why I'd like to see in the next project I wouldn't want to get too much further down the road with this um because as I said we've replaced windows in that Wing we've done other kinds of things because we thought it was a window problem but what we've T we found out in the center around the courtyard we changed all the flashing all that was done in
064a project soon after I arrived here they were working on it already yep and so that was a flat in problem there so it's kind of been consistent as we work our way out that it's we thought it was the southern exposed Windows catching all the weather coming at you know those that's where we're getting the leaks on those weather on those windows and certain things in certain classrooms but what it's really seeming to be after we've dug in literally more it seems to be related to the issues around flashing and and and an installation that probably wasn't appropriate for our climate you wouldn't think that water will work its way through a drick here but it does does especially in a hard driven rain and then the sun will come out and heat up
065that brick that moisture wants to escape uh ideally it goes through the brick down the moisture barrier and out but your moisture barrier is compromising there's also moisture in the building trying to get out so there's a number of things we have to consider but those of you that are on the board or all of you that are here it hour you're all here 10 years from now 8 years from now this is going to be one of your projects in probably four years 3 to four years it has to be your priorities hopefully sooner than that you get the Deb limit where you need to be hopefully fingers crossed 27al I'd like to know who the project manager was and I would like to know what the code was back there and whether or
066not we were We Were stiffed Somehow and is there a is there a statute of limitation on somebody screwing I the same question all the time too Cod right now requires a continuous exterior insulation in theory that that silver insulation if it runs everywhere is continuous that's not why they used it uh they just had brick the metal stud in bad insulation and I imagine that was common practice back in the mid 80s now we King and King not to drag this up King and King walked in walked into every one of those faes that was receiving new windows so we were in looking and the moisture issues were in a handful of those is not You' mentioned any health concerns so uh I would say it's marginally the water's finding its way out there
067are few rooms where it might get hung up on the L that's why the the paint was failing it's it's bigger than a window isue well thank you for that thanks but the the positive is we we're able to to move on to a project that has a significant priority uh when it comes to heat we have to have heat and so so in a way it worked out to a certain extent and had we started that window installation without knowing what we don't know now that would have just been masking a problem that we would have had again it would have just been the gift to keep on giving would be much more comfortable standing here so was this something that you recommended took to to te out and see what was behind it
068or was it just something we fell into no after investigating the windows even though some of the windows have seal issues and some water penetration King King did not feel like the real problem was related to the windows it had to be flashing so and it took this contractor once longer then we would like to open up this and then we it was confirmed onction and I appreciate the fact King King as we were asking questions and really talking about those windows constantly we're like then they had this thing like we need to look into this let's look here first and on behold we found the the real root of the the issue that's been going on for decades you'll be you'll be all right for the time being any other questions for for Mike
069thank you everyone appreciate it and the last item this evening uh just sure please go ahead last faces I I was included on your Friday meetings can you include me on any meeting like tomorrow you still get the tomorrow no I'm not getting I'm not getting inl anymore we're we're going to start meeting just once a month on a Friday so um the next one will be the first Friday in March so I can make sure you're on that one tomorrow we're talking about um I can send you that invite if you'd like we're talking about we had some funds left over from the 2019 project and if there are any options to utilize those funds on the 2023 project but I can send you that invite yeah if you would y I'll just be
070just listen no me too probably no you shouldn't have dropped off I think we switched project man remember we had some movement maybe that's where it got yep lost in the we I think I got dropped off at at one point oh yeah and thank you for sitting in on those meetings Nick oh it that it allows you to have somebody on the board to give a history down the road you know even you know just to say you I was part of those discussions and they tap you on the shoulder and you know it's really helpful so thank you uh final item is our emergency closing Plan update those of you I think we sent it to the board as well today uh we did a survey before the the break with our families
071we took that information and we made adjustments uh in our learning plan we had you know there was a more of a generic plan you know that was out there for remote learning that you just basically carried over um from when we were remote before hadn't really looked at it and designed a plan that was specific to emergency closing for days like a day at a time very different than closing for long periods of time so what you have uh what we sent out today I shared with you at your desk uh the letter that went out you also received that via email today uh that went out this morning uh and it talks about uh just it thanked our our uh families and parents uh uh for their input uh through the the process
072that we put together a schedule based on it was really invaluable we made some adjustments uh including packets being available uh for families that can't maybe have access or their kids go to a daycare provider that may not have access or there may be multiple kids where they feel like that environment going online is really not going to work for them so that was one of those pieces that we really appreciate there was a lot of it I mean ultimately this is a plan we hope we never use I mean I want to start off by saying it's a plan I hope we never have to use um but we wanted to be prepared and that's that second paragraph talks about that that we also wanted to make make it meaningful and purposeful and so
073I think um we really took those 360 responses and Incorporated it into something that that would work so what you have is the letter and then we also uh provided what we call the Family remote learning updates and that was a document that went out it's also on our website um it's not at Forefront where I'd like it to be so I send an email to uh our PR person uh from bosis to make sure that gets on there because it's on a page has its own page on our website now but this is our family learning updates it includes our Communications around District communication teacher communication student and family support it talks about uh instructional delivery synchronous versus asynchronous and what's the difference what would be happening um we're going to provide we call
074them remote paper Learning Materials which is we didn't want to use the term packets so we're using remote paper Learning Materials is the term that we uh we use and that's when back it's the backup if uh learning is not accessible through the remote uh instructional activities will include live check-in small group instruction Independent Learning all line with regular coursework uh whenever possible instruction will prioritize reinforcing prior learning and skill building activities but there's also courses that will you know moving forward that they can continue to to move forward uh as well so those are the kinds of things we would do we provided the draft schedules on the sheet you'll see that there's the secondary schedule 7th to 12 it'll file a modified schedule with start time at 9:30 so it's a 2hour delay
075schedule that allows families to get settled in and staff to get ready and and focus uh and then the elementary time will be 10:30 you'll see uh the schedules there the time schedules are below as well uh so so our uh families can see how that would operate we will be taking step or student attendance and engagement uh is at the bottom of the page at the document uh the document also talks about student student expectations um for remote learning we're also doing this uh for staff the staff's not listed but we also have expectations for staff when they're engaged in remote learning uh because we learned a lot about remote learning and we learned you know some things you don't realize are happening in your home around you uh things you know just you
076want to make sure everybody uh remembers some of those things that we learned so um that's going out as well to our staff um technology and resources we talked about device um so what we're going to be doing and it's it's something we're going to try Chromebooks will be sent home with all students when remote learning is a next day possibility so we're looking at the weather 3 and 5 days ahead of time so we can really try to get and we're really putting working closely with our meteorologist uh to say listen you know if you got something come and let us know we will be very conservative so if they project like freezing rain you know 3 days from now we'll prepare making sure that that day before that they go home some of
077the feedback was for a little the littles especially meaning our K12 3s they they a lot of parents felt like taking them back and forth and the book book bags was you know a challenge for them to carry them and this and that and all of those things so um so we're going with this approach um districts are doing it differently some are sending them home every single day other districts are sending it home um or sending them home uh when they anticipate the weather the biggest challenge with that is you know if you have a water main break for example and it closes you know there's a situation at one school you don't have them home so there that that's that one time we do have that one day in the bag June 30th
078if we had to do something like that we could obviously April break is also there hopefully um we don't have anything like that uh that happens and we do have that one day you know to play with if necessary um so again uh what else is on here um talks about uh students sign in there'll be um some tips for parents and families that go home as resources um you know to log in their question came up can families use their own yes they can log in their kids can log in using their um their devices at home if they have a home computers things like that they can log in using their um ID their um Fon City School District login it brings you through puts us on our go Guardian you know and
079all of that so that is that was a question that had been out there she says that is an opportunity um could we have parents opt out of if they don't want their kids to bring their that Chromebook we hadn't really discussed that part as of yet we trying to get just some uniformity right now they could just leave it I mean just not use it and log in it would be hard I think to know if if one child and this and that I think we need to see hopefully we won't have to see but if we did let's try it we plan on doing um surveys after if we had to do this we would do a survey to families what worked well what didn't work well that may be one of those
080feedbacks that comes uh is there a way we could figure out that we wouldn't have to send them home which would actually be a good thing you know one less that we had to send out um but making sure that we had a system for that making sure that everybody had that now since there's five um snow days incorporated into the schedule does that mean after those snow days are used they're used already then if you have more then we'll go to R so actually we got creative we we used our five and then we um we moved the June 27th super I always put a superintend conference day on the last day of school so we only had three the rest of the year um because of this very kind of situation it was
081the one what we did was we moved that day to Valentine's Day the 14th which we ended up having a a snow day and that became our sixth day right so that was our sixth day and now the state said Poss in June 30th we had that's a possibility um yeah I think there's more discussion we need to have as a board I mean right now our calendar which for some reason is right here I have one I guess everybody um but at the bottom of our calendar we have that statement in the event we always use the two you know working backwards February and April dates um but I think you know with the movement that happened this year in other school districts around the area we went and were consistent with the others
082we knew that we would have attendance issues with families and and our staff probably both on either one of the breaks the February break was too close to when we had our five there's a rule of Thum set somewhere which I know I've seen since I came to Fon but can't find it generally it's 2 weeks ahead of time if you were going to notify families if you're going to take February break day um April was still there we made the decision to put the plan together um they did a fantastic job I I need to give accolades to our staff they did an outstanding job on the 14th uh working on this we then uh went through it uh last week during the break as an administrative team most of the team was here
083we went through that um with our entire team getting feedback tweaking it some language kinds of things taking the feedback and then we rolled it out um this morning to our families and to our staff the staff also got the same documents that you have this evening the staff knows exactly what went out um to them as well so I'll assume because you there's been at least three districts in our um County that's had to use the virtual remote days for their students have you had positive feedback from those superint so I had i' I've not had a a conversation with uh your superintendent uh at your District I know that they she commented today because I talked with her about something else that they were on remote learning yesterday and today at uh at
084the Academy the high school um and um I did have a great conversation with aigo superintendent because he was the first one that actually ran out of days uh because he had a school that had a water M something kind of break that happened up there so he ended up actually getting off even those buildings are off a little bit by a day so they had gone to remote the first time so he had one school that he had rolled forward with a with a remote day the feedback that he got was extremely positive through the surveys that they did um he will share those surveys with us that was so we can replicate some of those questions uh uh as well and uh we will do the same thing um we will send out
085after hopefully never have to do that survey but if we have to do a remote learning day we'll do those similar surveys and get that per that feedback and then make immediate adjustments if there's areas that we can make immediate adjustments in so I think it's you know I think it's a strong it's a good plan um you know and I think it's it's something that we hope we never have to do but I think um as Fulton does I think we spend a lot of time and effort putting this together the resources that have been put together for teachers um I wish Miss Hendrickson and Mr Hendrickson were here they have put together a plethora of resources and things for teachers um as well and that was feedback the teachers were looking for as
086well so those resources were pulled together for them as well so we've really gotten that that was from the 14th feedback from teachers so Renee and Jeff they they pulled that together and put um got feedback from the coaches and they pulled those things together and they're rolling those packets out and getting them ready for the types of materials that we that teachers will need um in the event of this type of situation go ahead I was going say So speaking of that I not to be a Debbie Downer but I just want to toss this out there I would encourage the district to consider for that June 27th date possibly an asynchronous learning date I think we're going to run into big issues at the high school we have students who haven't been there
087since the first week of June and then to come back in the last the 27th I think I think we're going to have issues and I think I believe it's still a Regents rating day the 27th so I think we're okay with that I will confirm it it just says onor thing last day for students on the 22 Yeah the rating day it's the rating day is right there I will check with the state of New York to make sure bringing the high school kids back well even even the high school I've even heard a lot of flack from parents of Littles how difficult it is getting them in that last week of June and parents with the little saying I'm not setting them in on I'm just saying if it's possible to do an
088a synr that's something we may want to consider I think attendance is really going to come back plus we are unsure of the heat index we get our Chromebooks back well that would be the issue well that's why I said asynchronous without the law the law says my understanding from Chris and Chris Todd shared this information with the superintendent for a data count it needs to be at least I I'm using the word 60% synchronous it has to be more than half okay but I don't like half is seems too close to not making it so I I let's say 60% of the time needs to be synchronous or it doesn't count as or maybe that poll of who has stuff you can well I their really think about the type of days that we
089do and the activities that they do but I will check on the high school comp yeah I just think that we're going to run into an attendance is the students are planed to come in that day we kind of sometimes run into that problem at the end of the school year even when we don't and then we also have the heat issues that I know we have air conditioners in a lot of rooms but they're in every rooms I'm I just am anticipating not being well attended and so there's a work around OD probably be a half day oh it'll be an early release I me I know that it just but I think we can look at the the feedback that we got last year is the number of of early release days that
090we do in that last week last year we were looking at the heat but in our buildings we have an average of about five rooms that don't have at least a window air conditioner in them so we're a little bit different than most districts yes um and we could move kids around that weren't in those types of classrooms so last year we did five yeah half day or early release days maybe we could look at adjustment which would be helpful to families I know to to have a few more full days take a look I support and I know we have to do what we have to do I'm just saying from what I'm hearing in the community attendance so if we might want to we have plenty of time to brain think about it
091and brainstorm yep it's a great point and then my one question is and it may be on here but I just didn't see it um your tech department will be available to families and also staff so I se probably a SE tech department will be in for calls yep and they have the help desk information there as well absolutely right it's uh under Communications student and family support number three there we go okay the it's the time frame 9:30 to 3:30 it's got their email it's got their phone number and a link as well um for for support de has been on fire getting me everything ex I fig if he's taking the time to do that for me I better read it well yeah just one families to realize that too so so any
092other question I'm very proud of the fact that that the way the staff Has Come Together the feedback from parents I mean 360 responses and that was only out like two days for level of response it was terrific so thank you to all of our families for that and we do take all that feedback to try to incorporate as much as possible there was great some great ideas in there so and with that that's the conclusion of the superintendent report this evening well thank you so much um somebody like to move action 4.01 accept financials Mo it second all those in favor I I opposed abstaining passes 500 action 4.02 accept the donation move it second all those in favor I opposed abstaining passes 500 thank you to the Brookfield Renewable us for that generous
093donation yes uh action 5.01 approve committee and special education Mo second all those in favor I I oppose abstaining passes 500 action 5.02 to approve the 2526 instructional calendar move it second all those in favor I I opposed staining passes 500 action 5.03 three to approve the 2425 instructional calendar due to emergency closing dates just to clarify this is just adding that day at the end right 24 yes that's y yep because I know we did some stuff before but yeah this was just reflecting what we actually are at now okay y somebody want to move in move it Tim second Alan all those in favor I I opposed abstaining passes 5 for Action 6.01 to approve the policies move it second is there any discussion on any of those policies those in favor I
094I opposed abstaining passes 500 would somebody be interested in batching 7.01 to 7.04 our uh Personnel move it second all those in favor I opposed abstaining passes 5 all right board Forum Lori you want to start a out okay I want to say um I was very interested with the the girls bowling team I I just it just sounds like so much fun to me I'm going to get over there and WHYY some and I'd like to say um thank you to um the board or I'm sorry from the Brookfield Renewable for Their donation and what is Brookfield rable it is the um Energy company here in town over by um prer area I believe they're the water and they I believe the money is going to help with the Capstone project and the Eerie
095Canal great all right thank you look at that I had it I like that anything else um no thank you guys that showed up here today and and thank you Val um ditto thank you for the presentations uh Tim uh same I think you know presentations a lot of clarifications on different things I'm glad we took the time to ask questions uh I think it's important I've been you know listening around hearing things we have so many kids doing amazing things in our district and if you feel like you know there are so many things that we didn't catch something as a district District or maybe it didn't go out in a certain way please reach out you know we want to celebrate your kids that's why we're here they're doing amazing things and you
096know whether or not where it shows up don't let that define whether you're doing amazing things cuz we're watching in the community we know what's going on and I think you know Brian just whoever our prever our person is I don't even know if we can set up a system or something where you know every you know Friday day or something something's going out just with all the different things maybe te teamed up with chisel's or something just because you know I don't want to miss anything there's so much great stuff going on I mean we have was it Cinderella coming up soon that I just want to make sure you know we want to celebrate our kids we want to celebrate when things go well not just when things don't go well so I
097think it's important that we make sure we reach out and we celebrate those successes thank you yeah uh yeah congratulations to the bowling team it's always nice to hear uh when our students are succeeding at anything whether it's sports or uh academically um Brian I would like to find out what the commercial building code was back in 1984 when junior high was and I'd like to find out who the uh uh project manager was if if that's possible oh yeah we have all that can go down yeah we have a room we have a room down there I want to thank Kate and your team for all the work that you put into the budget and uh and and the Insight that you provide to all of us because otherwise it's just a bunch of
098numbers to us exactly yeah thank you those invites should be in your email to ni oh I'm glad you said something going to mention it you thank you all right um ditto on what everybody said Kate really you help us so much with understanding more uh like Nick said it's just numbers to us otherwise um so looking forward to what you have uh to share with us next week at the the budget um meeting and to move forward from there um I I know I did the shout out last time but uh we had uh what my husband and I call snow mageddon so your um custodial staff and everybody who's been helping keep uh open the buildings and the walkways and to those who have gone up on the roofs to shovel off the
099roofs and make sure that things are are safe for our students and our staff um for coming in on those days where I hear CU I was not in town that uh um pretty much the full city was closed down um I I really shout out to your staff that did come in and help keep things running and uh um we we really couldn't be open without them so so please send that on to them um and with that we're going to conclude our meeting we do not just have one more Paula thank you if if you heard when I thanked Kate I said and H te yes it was because at the moment your name escaped it's going to say paa and just didn't out of my head so thank you well you know
100you're you're here late like everybody else and I know you put the effort thank you okay thank you for that Nick um there is no second uh public forum there is no executive session I know Fen is very sad about that so with that would somebody like to move 9.01 faon will our adjournment anyone and Lori all those in favor I opposed abstaining passes 500 thank you everyone for joining us everybody have a great evening for