001surgery or I did make sure I will. All right. I would like to call the meeting to order at 5:30 with the pledge of allegiance. Please to stand one nation under God, indivisible, with liberty and justice for all. Oh, Steve Bordon. Yes. Max here. Tim Han. Yes, ma'am. Kelly here. Jamie Wilson here. Johnor here. All right. We are going to have the floor open for nominations for president of the board of education. Nominate Heath Gordon. Motion. Want a motion to close that? All right. Motion to close nominations for president of the board of education. Made a motion. And I a second. I'll second. All in favor? I election of president. Vice president. Nope. That was just a motion to close. Now it's election of president. Oh, sorry. It's to nominate him. I'll motion. A second.
002Favor. I oppose. Motion carried. District clerk. Stand by for two seconds. Does the reelected that work. I heard Duke affirming that I will support the Constitution of the United States, Constitution of Saving New Orle. You're good. Good. Can we do it for your board member, too? So, you're going to be board president and board member. Board president and board member. Okay. Awesome. Thank you. Now it's to you. Now it's my floor. All right. I need the floor is open for nominations for vice president board of education. All right. Nice. Got a nomination of Maxuli on the floor. Second. Well, I don't know. We want to second it. Yeah, we're just asking for nominations. Just voted on making close nomination. Do what Tim did to me. Is there anybody else? Yeah. Anybody? All right. I will
003close the uh for vice president. Now I need a motion. Oh, I need a motion to close the nominations for vice president of the board of education. So move. I'll second. All in favor? I oppose. Well, I need a motion to elect. Make a motion. I'll second that. Sh second. Any questions, comments, concerns to that? All in favor? I oppose. I am absolutely do solemnly affirm that I will support the Constitution of the United States and the Constitution of the State of New York that I will faithfully discharge the duties of my office to vice president and education according to the best of my I'd like to do the um old for our new student too. It's not on our agenda, but can I s you want to be a part of Riley? If you
004want to stand your right hand, I do slely affirm that I will affirm. I sound solely affirmingly affirm that I will that I will support the Constitution that I will support the Constitution of the United States in the Constitution of the State of New York and the Constitution of the State of New York. and and that I will faithfully that and I will that faithfully discharge the duties of my office of office of and what's the name of it I'm sorry exicio exeicial student board member board member that the best of my ability all Congratulations. Yes. I need a motion to appoint the officers. District clerk Dan Winterholder, Deputy District Clerk Dan Allstrander, District Treasur Strander, Deputy District Treasurer British Schools, Tax Collector Dun Wilson, Deputy Tax Collector British. Second change with the second. Any
005questions, comments, concerns with that? All in favor? I appointments for B. I'm not reading all through all of them. So, think you guys all had time to look over them. Get a motion to make these appointments. 10 with the motion second with a second. Any questions, comments, concerns? All in favor? I oppose. Motion carried. Authorizations. Have a motion to approve the authorizations, conferences, workshops, conventions, attendance. Dr. Paige Canard cash offerings officer Aaron Olrander single signature this checks. Sarrander apply and sign and submit federal state grants. Dr. Pave Canard move on page leave of absence up to 20 days. Dr. Paige Canard. Any questions, comments, concern? All in favor? I oppose. Point. I need a motion to appoint the CSC and CPSC committee. Motion. Second. Second. Any questions, comments, concerns on that? All in favor? I
006have one question. How do we do the uh parent representative in past? Good job. Oh, you reach out. All right. We're just waiting for a reply. Yeah, it's been pen. I assume that she'll probably say yes. All in favor? I oppos. Motion. I need a motion to designate the educational officials. Actually the motion. I'll second sh. Any comments, questions concerning that? All in favor? I I need a motion to uh designate a voting delegate for the ACSB which who we designated. Yeah, that's the question. We do it at the meeting. You nominate somebody or somebody volunteers. I have historically volunteered and I do enjoy doing it. So, no one else wants to do it, I'd be happy to do it again. Okay. Okay. And then there's an alternative pass. I can do the two birds
007installed. So who the motion on that? Nobody. Yeah, I will though. Good. Tim with a motion. I'll second. James with a second. All in favor with Michelle Max. I oppose. Motion carries. Like Michelle's up again. designate voting delegate for his you don't want to be on the 8 and 1 half hour meeting that goes till 12:30 at night for that you did well sustainability I need uh I guess are you interested yeah no I'll do it if no one else is interested anybody else address it oh all right can I make a motion for Michelle Max again motion Jamie makes A motion second James with the second. Obviously all in favor. All right. I need a motion to set the pay rates for long-term subs. I don't believe this changed at all. It was what
008we came up with last year. Retrieve a motion. A second. Any questions, comments, concerns on that? Favor. I need a motion to set the sub. A motion. I'll second the motion. A second. Questions, comments, concerns on that. Sure. A comment. Um, one of the things that I haven't had a chance to talk to Erin about is I would suggest is that you look at doing it by the school year, not the calendar year. It really probably complicates things a little bit in the business office when different service of time overlaps in your payroll. So just something to consider. Any other questions concerns? I I know where TRX is going with this, but can we do that being that the calendar year and the school year? Can most things are done by a school year versus
009calendar year when you're looking at salaries and just like your teacher salaries, etc. Um, it just I think it would facilitate payroll. And my understanding of why we did this was the increase on January 1 of minimum wage and trying to get people up. But I I agree that it' be easier to do it once. Just food for thought. Yeah. Thank you. again on that is that affect though if minimum wage goes up again it would give them the minimum wage increase in July instead of six months ahead really something we could discuss at the retreat good all right any other questions comments all in favor I'm not going to read through that one either. Resolution revenue at participation. Need a motion for that motion. You only first got a second. Any questions, comments, concerns
010on that wonderful reading favor? I need a motion to approve the risk operations center recon second. Any questions, comments, concerns on that favor? I agendum the consent agenda to go after this agendum. The bank has change of the letter. We can send it under reord is is now L. That's going to be M and this new addendum item is going to be L. Yes. I need a motion to authorize data of protection officer DPO. So I'll second. Any questions, comments, concerns on that? All in favor opposed. So cassette now is M correct? Yes. A lot of reading there too. I don't feel any questions time to ask. I need a motion on the consent agenda. Motion James second. Any questions, comments, concerns on that? All in favor? I oppose. Motion carried. I need a motion
011to adjourn the reorient meeting. A motion. Thanks for the motion. So the second time Pam favor. All right. I would like to make a motion or I'm going to call the regular meeting. I'm not going to have motion. I'm call the regular meeting to order at 5:48. We have persons to address the board. Linda Warner first. I get to go first. You're on top. So I I'm like I said um I know in the past the I'm I'm here on behalf of the food stand for Alyssa excitement she couldn't make if she's the coordinator. I know there's been a lot of conversation over the years points of contention. So she wanted me to address the board. So together we kind of put a little something together and I just typed it out rather than go
012off and be not organized. So might be a little unorganized anyway. Well, thank she said to thank the board for your time tonight. She's been Alyssa Hikman's been the food court stand coordinator, which is very hard for me to say because everybody knows it's this senior stand for ever and ever. So, I'm Linda Warner for those live streaming and can't see me but hear me. Work for Jennese Daily School. Alyssa works for Jennese Valley School. Um, I've worked at the stand for many years myself. My children and other children that needed back in the day was you had to work and an adult had to work in order for you to go on a senior trip. So that was a mandatory thing. So I presently the last few years have been the day supervisor um
013for the stand. There's a small article in this month's booster news. I'm not sure if you're like me, you kind of scan the booster news and then you go back and sit and read it all. So just to give a little history of that. um in the 1994 book about Eligi County Fair 150 years happy history published by Ida Casease who is a deceased former member of Jennese Bailey Angelica retired teacher um it's not the food stand was built on the grounds in 1950 this replaced the food tent that we believe went back to the year 1939 it was known as a senior stand with proceeds going towards the annual senior your class trip. With the Angelica Belmont merger in 96, it became the GBCS senior stand. Today, it's simply the GD food stand, no
014longer restricted to incoming seniors. Well, we know why that is. It's because of the involvement has really diminished. So on I'm not sure why or when the whole mandatory thing changed but since that rule change I honestly think that that was a slow in the lack of slow growing lack of involvement since that rule change in stand. I have a fear with as many years and I know a lot of you have been here as well for the future of the stand. We had a food stand parent meeting June 26th present where four parents with their students, one student by herself and one volunteer with one girl that just graduated. That's like the worst parent meeting we've ever had. Many of the students that work really need this fundraiser. They are not students with parents
015that can just write a check, which I've actually been told, why would I work up there for a week, I'll just write a check. It's so much more than that. Kids are off their phones, interacting with adults, learning how to waitress, which is a skill they'll take with them for life, and yes, learning to listen and take directions, be it the day or the night supervisor, because at some point they will have an employer to answer to. Relationships and friendships are made sometimes between kids that may not interact at school, like in the case of my grandson. It's kind of cute. We had a half, we always do a half hour overlap of a day and a night shift just to transition easily. So the first night there was a girl doing dishes and her
016help didn't show up. So he stayed to help out. Well, the next night he comes in on days again, no one shows up to help her out, so he stayed. The next night he got his shift changed. And so that was five years ago. and they're still together. So, they had a quite a little connection. The food stand is the only fundraiser that is individually based for whoever works there, meaning the time you put in goes towards your individual account. Every other class fundraiser does not do that. Alyssa Heman is very good at keeping track of who works when and how the shares are divided up. There are no other class fundraisers that are individually warranted. You may have 40 kids in a class, only half of them fund raise, making the class money. So
017if they don't fund raise at all, they go on the senior trip off the backs of their classmates that busted their butt. And this is a true happening in every class. There are some kids that don't fund raise their entire high school career, which in my opinion should be looked into. They never fund raise. They never make $1, but they go on the senior trip. Yes, the parents write a check, but I know that's just my opinion. That's just me. So, no other class fundraiser has to pay rent. The food stand building is owned by the school dress district, but Alagany Alagany County Fair Association charges rent and always has. I honestly didn't even know that until a few years ago. Last year it was $925. This year it's $1,125. The cost of the weekly
018tickets went up from $30 to $40 with the daily tickets going up as well. The class buys the tickets for the kids for the week and those that are working certain days. So with that being said, we are asking the board to have a discussion to see if they could help in any way possible with any part of the rent just to help save off some of the the costs that they do. I personally worry about the future of the stand. Every year we have less and less involvement. As a general rule, the profits made through Thursday of the fair would take care of the startup costs and bills with Friday and Saturday being the profit that is diminishing as the bills and the costs go up. I fear the presence of the food stand
019diminishes and at some point sadly the conversation will have to be had as to whether it's feasible to even continue the food stand. Melissa would like to express her gratitude to the school as they do take care of electric gas operations of equipment and repairs. A huge thank you to Chris Graham and the custodial staff for all their hard work preparing the building and always being a phone call away. And John Warner last year and his building trades class who made the muchneeded repairs to the building that literally kept us open last year with the roof leaking. the um health department said if it doesn't get fixed, we're shutting it down. I want to publicly commend Alyssa Heightman. She has been an asset to this stand, going above and beyond her duties to make sure
020everything goes smoothly. We all know when she takes something on, she gives it her all. She is coordinating, ordering basically everything you would have to have to run a restaurant for a week in a few months time. So, thank you for your time and I that the profits from Friday and Saturday I'm thinking like we talked about it last year and we know that through Thursday paid for, you know, their ordering and their everything that they pay for this pays the school back. You know, I know you guys front the money. Um, you know, there's helped department paperwork. She does all of that. Um, it is we put an ad in the booster news. Any alumni, anybody actually that wanted to help out this year, you know, because couple weeks before school, she wasn't really
021sure we'd have enough. You know, it's going to be tough, but I think we'll be able to do it. But every year gets harder and harder. and owning the building and not the land is, you know, we're just open to whatever they want to charge. I believe the rent on the land that includes the electric and the water. Yeah. So I mean it's I know the biggest thing that we've been discussing for the last year the reason when the reason we went that way of making the GD stand instead of a senior stand because kids just said well I'm not going to my senior thing they just so not if they if I got if I'm forced to work I'm not going on my senior and I do know because of the lack of involvement
022you had to open it up we opened it up to incoming ninth graders right up through and it's still a struggle. So that's that's my fear and the only ones that are going to be upset about it I think are I think alumni Angelica graduates well for sure past alumni that's a big thing they all a lot of them just come down just the senior stand right and they still do up they still we got a 90-year-old person last year oh my gosh it's still here and I mean uh the Wellsville newspaper did an article came in and said like this is the only building you can come in and sit down and have a decent meal and you know the meals are decent, you know, and they come in out of the rain. I
023mean, it's it's always been a great thing, but yeah, the future is Well, I'd like to discuss the the fair board and I'll take it upon myself just to see about at least the passes. I think if we could just get some passes that were enough for say 10 15 people for one shift and they just change passes out. I mean, because they're not riding rides, they're not doing they're working there. So if you're paying for them to come in to work at their own building, it makes absolutely no sense to me. And we have done that too on the slide cuz you know they don't like you doing that, right? But then the kids would just hand up their like they have we have some kids that work you know Wednesday and Friday. So,
024they would only get the day passes, but the ones that are going all week, then she'll get the And to me, that's that's a cost that really shouldn't be involved because they're not not actually using the fairgrounds as a recreation or anything. They're going to work. So, I'm paying to go work. I don't know the fair board. I can speak with them and see. I mean, that's something we might be able to work on. And I don't know if it's the same rent for everybody that's up there that had the spa. I I'm not sure about that. I'm not sure either. I know we're the only ones that hold a building. I know. I don't think there was anything up there from 1939 other than a tent. Grandstands. Grandstand. Yeah. So, I mean, that's unfortunate.
025I know it's I know the board has discussed previous boards have discussed where the whole standing is going and honestly as an alumni you know it is hard to see the lack of involvement but then at some point when your profits are going into Friday night you know you have Saturday you know when does it not become a reality is it why are you doing it and I and I get that I think that's something we discuss every year and also I've been on board 10 years and then you think if we take the chance of closing it, but we always said if we can make some sort of a profit and keep everybody happy that's fine. We're not going to get rich off it. Like the profits have been really pretty good. last couple
026years they've been 23 24 there was um I think it was well I didn't read 32,000 more the cost and I'm sorry the total they took in was 30,839 minus the bills were 23,000 so 2324 they had a 7600 and change profit last year was really good and the kids and I wish the kids could see it's it's it's fun. It's so much more than just giving a week up of your time. I mean, that's why I go up there. I love the kids. I love interacting with the kids. It is a lot of work. Last year, the total bills were $34,372. Um the bills came to 23,295. There was an $11,000 profit for two days. We know last year we went to Thursday and paid out those bills and then the profits came in
027those last two days and it you know some of these kids can't afford to write a check for their senior trip. You know parents can't I don't think they do. They haven't got volunteer hours for that. Correct. They Yes, they do. They do get volunteer hours because they community service. Yeah. if they're not like if they're going into nth grade. We have a couple of kids this year actually. They're going into nth grade, but they're not 14. So, they all have to have working cards. So, if they're not 14, but they're in nth grade, they can get community service hours, which we do that. Yeah. I think more kids need to know like some of these kids the fair stand, they pay for nothing on their senior trip. I mean it's the individual accounts are
028amazing for these profits and then the less kids you have the more money they're going to have in it last year you know when did the mandate change I don't know I can't ever remember that probably five years all the mandatory having to work it was before I came on as it probably changed society started changing and they say you can't make my child work there that's it was it was when it before I came on the board, but I think it was still maybe around the merger time somewhere in there because I think it was still mandatory when I went in 2008. That's what I was wondering. I didn't know it was mandatory after the merge. I just don't know when it changes too. I feel like it used to be you and two
029parents now and then it was you and one parent and now it's just you and if you have somebody it it puts more into your individual account. Like I've worked for kids before I started supervising that didn't have a parent or an adult and so that went towards their account. Do we have a pulse on how it would be received if it was mandatory again? I think I didn't think it. I I don't know. I don't think I don't think at this point you'd have parents coming out of the woodwork saying you're not making me or my kid work that because that's just society in general. It's it just used to be a different barrier and it did. We discussed this because I brought it up many times like when I graduated from age because
030that was requirement. Both my parents had to work. I had to work. if I would go to see your trip. That's not going to happen nowadays. No matter what we do, always going to and I know I'm sure Chris can speak to the cost of, you know, keeping it up. I know it's it's cost. It's a money pit. There's no doubt about this. But I guess I'm just trying to get what what questions she's asked. What does she ask? Just help towards the I think and I've said this when I found out a couple years ago and I think I was still born president. went to our friers who come in and asked I feel that that's a a responsibility district not the kids to pay that rent well and that's why Alyssa said all
031these other fundraisers that these kids have you're just selling defeats you know this this fundraiser is more than that you're paying out a lot more you're paying for you know the rent that you know a lot of people don't even know in the grand scheme of things $1,100 $ is a Well, I think that's something that Pam could put out for the retreat, too. Yeah. Because what you're missing is student participation. Yeah. You know, so I was going to suggest perhaps if you could form a student committee that wanted advisors like somebody that has leadership skills in their classes, maybe they could help brainstorm something. We visited every class, every home room class, every 9 through 11 speeding for kids. And that was signed up towards the end of the school year. It wasn't early
032in the school year, so they'd forget about it. It was at the end of the school year just to try to get that involvement, but kids just don't want to do it. It's unfortunate. Do the other schools rent their buildings that they sell food? Friendship is up there. I don't know if Paul River was there last year. Friendship is still going. Yeah, yeah, they were there with it last year. Yeah, but Friendship does it every year as well. That's just a community out of stool. Yeah, the fair actually owns it. They just they rent the spot $10 increase rent. Well, and they're not they're not their menu is nothing like what our menu is. I mean, people come to this not see your st the food stand because of the meals. They're amazing. And Alyssa
033has done so much with it. She's re-evaluated what works, what doesn't work. She the Wednesday is kids night. She does a kids meal. You know, she's, you know, Alyssa, she just goes in full hog. She's done great. Well, thank you and listen. Definitely will speak about it here at the retreat. Thank you for listening. Yeah. All right. Ronnie Tilton out for the class 2016 trip. No, I don't want to stay in front of um Donna wanted me to apologize. She couldn't make it tonight. She's used of the board meetings being on Tuesday. And when I messaged her, I'm like, "Hey, remember it's tonight." She's like I'm like, "It's okay. It's all good." Um, but yeah, just to piggy back on what Linda was talking about, um, um, class advisor for the class of 2026, kids
034graduate next year. I have three kids that have worked the food stand the last two summers and they have enough money to pay their senior trip. Um, I think we have 39 students in the class now and out of the 39 for three years of fundraisers maybe. Riley Rockstar. Um maybe 12 have participated in one out of the whole class. And it's even like, okay, I'll buy the first place the $75 Duncan card or like I've offered prizes and whatever and there's just no motivation. So, and we did invite Alyssa. She came to our class um our adisement meeting in May. She talked to the kids. She told them what the opportunities were, how much they could make, and they're like, "Okay, anybody want the paperwork?" Nope. So, yeah. Anyways, to piggyback on that, so
035um the reason I'm here is to see if we can get thumbs up for the senior trip next year. And from what I understand, it's way early, but the place that the kids have voted on to go to blocks out um certain weeks or days in June every year for class trips and they book up really quick. So, the classes poor. Um, thank heavens for the vending machine because if it wasn't for the junior class getting the vending machine, um, Don and I were like, you know, maybe like we could go to Funland and get pizza because that was like how much it's it's funny, but it's not funny, right? So, we're sitting at a little under I think 11,000 after prom expenses and everything come out. Um, and that's for three years of fundraising.
036A little over five of that is just from the vending machine. So you can see where we're going with this, right? This class is poor. So at our advisement meeting in May, um I had talked to quite a few of the kids and I'm like, "Give me some ideas what you want to do." Did some research, had like five options, a place in West Virginia, Poconos, you know, aderondex, whatever. And one of the options is Rocking Horse Ranch. I don't know if you've ever heard of it in Highland, New York. um a little ways from Pikipsy about an hour west of the Hudson River, but that's the what they voted on. So, we met with Sarah and she was like, "Sounds good." And she kind of gave us the dates that we'll work in next
037June around regions and um CT cte and all of that. So, I called uh Kristen, who's the gal I've been working with. She blocked those dates out for us just for a real short period of time. She's like, "I need approval. I need to know. if you need a deposit like okay I'll get on the board meeting so that's why I'm here tonight um I have just I didn't have anything to show you but this place is phenomenal I have a couple handouts to you guys can share to look at there's literally I mean whoops there is literally something like for everything um it's all inclusive resort one of the things that was really a win for the kids especially the boys because it's all you can eat like all your meals are provided. They're
038like, "Oh, let's go." Um, so they do, it's not just like fast food. They have like a host chef and whatever. They do also cater to We have some kids in the class with gluten and some food allergies. They accommodate all of that. Everything at the resort is included in the cost. Um, working with the girl, we're looking at 350, maybe closer to 400 depending on taxes and all that stuff. Um, but it would be three full days. So, Sunday, Monday, Tuesday. And what we were hoping to get the approval to do would be to leave like at 3:00 or 4 in the morning on Sunday. So, we could arrive on property when things open. We wouldn't be able to check into our rooms until that afternoon, but we have full use of the facilities
039all day Sunday, all day Monday, and then all day Tuesday. We would have to check out Tuesday, but we could stay, eat, you know, the kids could do whatever. and then drive home uh Tuesday night. So, um that's what we're looking at. Some of the things there, just so you know. Um they have Boulder Bay Water Park. They have Elorado Hot Springs, which is like a water park but hot tub kind of thing. Everything, by the way, is fenced in and secure. The entire property is secure. They do have security agents or security officers. They also provide for senior trips. Um, they provide hall security at night so like the shaper rooms can sleep. Um, they put all of your class in the same block. Everybody gets a colored wristband so they know like, "Oh,
040you're a GB kid. You should be here now or whatever." Very, very organized. They have indooroutdoor pools, mountain tubing, horseback riding, 500 acres of trails, 119 horses, fishing, kayaks, paddle boats, canoes, banana boats, bungee jumping, rock climbing, hiking, basketball, volleyball, baseball, softball, mini golf, shuffleboard, botchi ball, horseshoes, an indoor full indoor arcade, video games, shooting gallery, archery range, mini bowling, fitness centers, you name it, they have it. after the supper hour. Um, they do karaoke, they do, uh, they have several outdoor bonfire pits for Lake Sch'mor'mores, they do night laser tag. I mean, like she said, when kids go home, they're just number one, exhausted, number two, they want to come back. So, um, basically, we just need, like, we don't have to do itinerary. I can have kids come and present, you know, at
041a later time. and I couldn't get any of the kids to come tonight, but we just need the thumbs up that you don't think it's going to be an issue. So, I can send this gal a deposit if for some reason something were to happen, she said it would be refundable. Um, and we're when we asked how many kids thought they were going to go, I think we had like 15 or 16 maybe. Of course, you know how it works. As time gets closer, they're like, "Oh, yeah. I want to go now." But as long as we send a deposit, if we have to add more and more rooms, we can do that. Another thing about the rooms is nobody shares a bed. The rooms accommodate four students, two queen beds, and then bunk beds.
042So, you'd have four kiddos in a room, but no one on top of the covers, under the covers, all that stuff. If anybody has any questions again, what's that? What was the dates you were? uh June June 14th which is Sunday and then through the 16th. So it' be three full days and just two nights. 15th and the 16th next year are going to last two full days of school. Oh, okay. So um and then the CTE graduation next year because of Junth is actually Thursday the 18th. So I try to put a four regents start and you know avoiding the CT graduation. Awesome. and they actually usually stop like the week before these dates, but she said because the you know the difference in the New York schedule and whatever that um her people
043said they could accommodate those days. Well, I know this is typically a lot earlier. Oh yeah. And stated that they needed, you know, to if they wanted this place, they got to get the money at least deposit in, right? So I asked her, excuse me, to come to the board just so we could uh we don't currently have a superintendent right now. Sorry. At the time we have the first time she said that. But uh no, seriously, I just thought it'd be good for the board to hear what we're thinking. And you know then Ronnie had mentioned that she could bring students into later on in the year to show things. Absolutely. Right. And the girl there who does the classes like she does the full itinerary so you can have groups of kids you
044know at certain places after the time gets closer the kids could sign up. Everything pretty much is whenever you want to do it with the exception of banana boats need like scheduled times and then the horseback riding needs scheduled times. But um you know she said as we would get closer to the actual travel days we would communicate with her and she would she literally takes care of the itinerary. She takes care of the security everything and it's all included in the price. So Mr. Superintendent, how would we handle this? Would this be a motion to to allow her to pay that or is this just a approval of the board to to put a deposit? Just approve the approve the trip. So like if you're looking are you if you're ready to approve the
045trip, you know, we could do that and go back retroactively and get it. But um and then that would be allow her to do the points that she needs to do. I think we've done this in the past. We said, "Yeah, we're good. We're all good." Yeah. And then they Yeah. put it on the agenda for the next meeting, right? Yeah. And it makes sense. I mean, if you need it now, you need it now. Right. Yeah. Because she won't be able to hold the spots. I I really had to sweet talk her to get her to hold the bots till like the middle of July. She's like, "Okay." You know, cuz they they have a waiting list. I'm fine with her calling tomorrow and saying, "Yeah, we're good." So, I I guess I'll just
046do straw. We'll put it on there. Does anybody have the objection with her reaching out and putting deposit on? Not at all. So, it's going to be supported by the board. I'd want to come back and then the board members say, "No, we're not supporting it. They already deposit." So, and it is reimburseable, which is good. Yeah. Just you know that kind of straight saying And then you just put it on the agenda the next time. Okay. You go that. Yes. And if I if we maybe put it on the agenda in September. I just think maybe student involvement. Sure. If it's your school year. Yep. That sounds perfect. I appreciate it very very much. Yeah. Thanks. Thanks. Your brother's a good word. All right. I need a motion to approve the minutes through June
04711th. Any questions? Concerns. So excited about seeing the trip. I know you want to. I'll get you a laser peg. All in favor? I All right. Any board committee reports to serve as any committee? Sorry. Seems like they Thank you. Seems like we missed a lot of committees. We have to say concerns. Anything else? I need help counter. just a couple coaches concerns and I think it's sort of worked itself out there. One coach, they didn't have a choice. That person is kind of going to be the coach again. So, see how next season turns out. there was a vacancy for the JB boys soccer, but that got filled. So there are some vacancy but it's winter and spring so we can pull at a later time. But it gives it gives them and they
048were going to have a conversation with the one coach concern and it was really about not doing stuff in the off season and trying to encourage that. Um I know president made their policy committee probably got a little bit we didn't really have a meeting but myself and Michelle talked back and forth and I think she's you know submit himself but bring up the retreat or an executive session. Yeah. No, I um I don't think there's anything major to necessarily talk about. I think I was just looking at the proposed meeting dates which thanks to whoever looking around. I'm not sure who proposed that but that's great. these two. Yeah, that would be Dr. Canard. Thank you, Dr. Canard. Um, I certainly don't mind. I know that we didn't have an opportunity to talk about
049at least one policy that I thought maybe um should probably be in effect before the school year. I can always have a conversation with someone about that. So, I just didn't know if that is important if maybe we would want to meet before the October 20th date, whoever's on the policy committee or um and it's just one, but I think we could wait till October. I'm saying we, you know, nominating myself with the policy committee again, too. So, that I'm not volunteered for it. Um, but yeah, that was that was my only comment about that and I should share more. I know Michelle brought it up earlier to me privately, but the only polic or the only committee we did not it's on back send on back, you know. So Pam is so great about
050sending us all of these emails and I realized that you can't send really large emails from Jennese Valley even to internal. That's why you'll have um attachment two, one of three, two of three, three of three. You just can't do them all. Well, I don't know what happened this time, Pam, but I did see like the second page of this, so I'm like, "Oh, what happened to a couple committees, but they're on track, so we're good." Yes. Um, go back the one one other thing we talked about was the athletic meetings thousand thousand point banner possibly being hung up on just for Genese Valley because it's hard to trace back too far into the Belmont days. Um there's a little work of it maybe being controversial because there's not something for other sports being hung
051up too, but it's a fairly common practice. A lot of gymnasiums around seem to have it. So I think it was tentatively Yeah. But they were going to talk about it a little more. the the biggest concern and I think it it's more with us than Belfast is that some point along the way um I think when I was playing when everybody here pretty much was playing at some point books were turned in at the end of a season. You know coach's responsibility to tally everything up and you know this person had this many points, this person had this many assists. somewhere along the way that stopped and some books they can't find because we're guessing old coaches have them or and being able to verify verify the information is is crucial when you're putting
052that kind of stuff off and getting back to the practice where I and Reagan and Mary were on board getting back to where we have the books turned in after each season so that back, we can look and say, "Yeah, this person, even though mom and dad said they have a,000 points, they actually had a 102 because we, you know, I guess I didn't realize that was happening." Well, and that that's a lot of that, I think, is coming from Reagan and what she's been able to find. So, well, they brought up other sports, too, like baseball. That's where it got how how far you got to go any banners in the gyms for acknowledgements for sports. I know only one match. That's kind of personal to me, but a state record for most home
053runs in a game. Yeah. And that's something that could be verified. He still holds the record. I think that is a banner that should be hunted there. I mean, that's pretty good for GB to have an athlete to hit most home runs in one game for the whole state. So, yeah. His last name happens to be Gordon, but it doesn't matter. Yeah. No, and that's that's where I think Matt's just touching on it that where do you draw the line or how how far do we go in getting Well, I would think state records and thousand points and stuff like that. You have coaches that are really good like Duck that kept records of all of his track athletes over the years. He did that as a coach. Um, looked at baseball and I was
054there for that game. I can attest that he did it and I've looked at the state records and yeah, he's one of a couple people that have done that. But it's it's having I think the concern was is having parents come forward saying, "Hey, my kids hitting 800, you know, strikeouts or whatever." Come up with something and then you're consistent and you stick with it, right? Like and that's the thing and not to take anything away because I truly believe that he did break the record but you know Cody going back and being able to track those books and every point that he scored just so we could verify that right I guess that's something you just have to move forward with that one you know it's not and it's not done yet so I
055mean we can it's just something that was discussed kind of tentatively confirmed but discussion I agree. That's Thank you. Financial reports. So, we're just busy wrapping up the school year still. Um, our audit is scheduled for next week. So, that's always a busy time for us. We're getting them all the information um they need. So, that's pretty much where we're at as of now. um future meetings, you know, they'll come out and speak to you and maybe end up financially in pretty good shape. All right. One more thing, I did um complete interviews for the cafeteria manager and I'll be just discussing that further in executive session. That's what I was going to tell you personal. I know there's a ton of things going on. Well, I'm glad to make all this money. I need
056a motion to approve my treasury. James on the motion a second with a second. She beat you 10. Any questions, comments, concerns with them? All in favor? I opposed. Okay. I need a motion to approve the warrant for us. A motion second. Any questions, comments, concerns with that? All in favor? I oppose. Let's jump here real quick. Do you want to have Mike speak before we do this next one? He didn't ask here for questions. Question. Oh, so I will move it. All right. Go ahead. I'll second. Any questions? And then we can ask Michael questions, comments, concerns. Ask away. I can give you I can give you a quick update. Yes, that'd be great. Start with that and then if you have questions on that, I'm happy to answer them. Um yeah, so we
057went out to bid for the capital project. Uh the first time we were out, we had some we had very little participation. Um and this is for the area in all this. Yeah, this is for your capital project. Yeah, this capital project, uh study work, start building, all that type of stuff. um very little um interest and and and it was really the schedule. The schedule is what had them worried. So um about a week or so before bid opening, we changed the schedule and we pushed it off after conversation with Chris, we pushed it off to I think we can do this in September and and after that and that that really worked. So we end up getting um some good participation on the GC side. Um not so much on the plumbing and
058the HVAC and zero on the electrical. So, first time around, no electrical bid, uh, one plumbing, two HVAC, and four and four uh, J uh, GC. So, we're somewhat optimistic, higher than we thought in terms of the bid. Um, so we turned right around, put the, um, electrical bid back out. Um, I just made some calls. I thought I stirred a bunch of interest up. We only got one um, out of uh, John Mills Electric. They gave us a bid higher than we anticipated. So, um, currently what our bud higher in our budget than what we wanted. Okay. Um, so we had a conversation with Tracy and Chris uh last week discussing, you know, what makes sense to do here? What can we eliminate or what can we adjust into this conversation on the storage
059building and really the need of that storage building on what it's become now. I mean, it started off as a storage building. It kind of morphed into more of a building trades type storage and kind of a catchall of of everything. So, um, after that conversation, it was thought that maybe we should remove the storage building from this project. And so, that's kind of where we're sitting now. Um, looking to go back out to bid. It's going to take us a couple weeks to modify the documents and stuff like that. So, we're we're looking to have that done by July 28th. go out to bid the month of the month of August and then be back here with you in September to award kind of where we're at right now. Your storage building was not
060eatable, right? Right. And Mr. Graham reached out to me and had a conversation. Yeah. And he believed the same thing I didn't believe. I think that was more about why than it is a need because the fact is we don't have that program anymore. So it pretty much eliminates the idea of that being a needed facility. Yep. I assume we didn't have an objection to No. The belief is eliminating the building will keep us in the budget because electrical's up. It will that storage building it seemed like everything we touched it was more. So when we did um when we test the soil, the soil was garbage. We had to basically remove all the soils when we built that building. So the whole entire perimeter of that building, old footprint, all the soils got to
061come out and new have to go in. Um it put us over the storm water. We evaluated your existing storm water. That building put us over there. So we had to um include underwater underground storm water. So that will no longer be needed. The electric to the bus garage, right? We were feeding that building from the bus garage. We had to up the service the bus. So it seemed like everyone. Yeah. Yeah. So it'll be a considerable amount of savings budget and kind of like Chris said to me on this side you're pulling into this beautiful place. Yeah. Exactly. Yeah. You know like Yep. That's got to count for something. And I know the numbers I got with electric that that's just crazy. I hope we're not even really that's just ridiculous. Well, that's what
062I was going to say. Was that even uh it's not even close to kind of so I did we underestimate by that much or is it more of just like all the above? I think there was some underestimating I think. Um and then the environment right now there's definitely inflation in terms of cost for product materials I should say. And then there's you know we're the only better. Um I I called them to scope and and I said, "We don't I don't know where this cost is coming from." And I really couldn't get a straight answer. He told me, "Oh, well, you know, we got about 400,000 in quoted in quoted items." I said, "Okay, where's this other 600,000?" He told me 600,000 in labor, you know, and he didn't really want to answer that.
063So there's, you know, for what it's worth, you know, that was like our electric stuff has gone out. So I mean my but that's crazy. But what compared to that difference, I'm like, nah, let not quite. It's only trying to dish some money out of there. But I appreciate it. Yeah. So, the letter So, the letter that I sent you that you I think is part of your resolution is a letter to reject all bits. Yeah. Right. Reject them all and pull that pull that scope out of the out of the documents and then go ahead and rebuild. All right. Okay. So, we had Tim and Michelle the motion to reject all capital project bids. I oppose motion. You're good. If you want to head out, buddy. Thanks, Mike. Walk him out. Thank you. I
064didn't get a chance to get earlier. All right. I need a motion to to approve the consent agenda. Thanks for the motion. I'll second under personnel. Just checking under information. under personnel. I need motion to amend the motion for the uh change of effective date for June 24th to June 26 for Mandy. Right? I'll second. Any questions, comments, concerns with that? All in favor? I oppose. Car. I need another motion to amend the motion to change effective date July 1st to July 2nd for Raleigh Dweiler's position. A motion. Sean with a motion. Second. James with the second. Any questions, comments, concerns with that? All in favor? Opposed? Motion carries. Let's go again with another motion to amend motion for amendment to the employee agreement for Dr. [Music] I'll second. Any questions, comments, concerns on that?
065Thank you, Paige. Yes, on that any All right. All in favor? I oppos. I need a motion to abolish art teacher position. Max with a motion. Second. James with a second. Questions, comments, concerns with that. I'd just like to make a comment if I may. Um, so because her resignation is not effective until July 25th, that means that the other teacher who would have been reduced because of s, you know, lack of seniority remains on the PEL list until after that date. So she's not actually taken off the PEL list and put in this position until after this date because there is no existing position to fill at this point. Just so everybody understands that. Yeah. So you'll have on the next board meeting sure that we have it remedied. Gotcha. All in favor? Oppose.
066Motion. All right. I need a motion to accept the resignation of Sabrina Wesy, the special education teacher. Motion. Got James with a motion. Second. Michelle second. Any questions, comments, concerns with that? I have a question. Okay. So now if we go on to this again and we have to fill that position, that person can't be employed until after August 24th. Correct. And she continues to get health insurance until then even though she's not performing any service to the district been through this last couple days. Yeah. Oh, I guess we'll talk about that executive session. Yeah, I think that's better. All right. All in favor? I post motion car. I need to approve a motion for long-term sub long-term teacher 81. We got a I'll second any questions, comments, concerns with that in favor. I need
067a motion to approve long-term teacher aid, Sabrina Harrington. Motion Max with a motion. I'll second. Michelle the second. Any questions, comments, concerns? All in favor? I oppos. I need a motion to approve long-term teacher aid. Taylor dealer. Oh, that's I got it. That Oh, motion. Thanks for the second. Any questions with Taylor? All in favor? I All right. I need a motion to approve long-term teacher aid. Caitlyn Nirs any questions, comments with Caitlyn Neri. All in favor? Opposed? Motion taken. I need a motion to approve long-term teacher date. Rachel Drake motion second. James the second. Any questions, comments in terms of Rachel? All in favor? I opposed. Motion carried. I need a motion to approve long-term teacher aid. Haley Walt. A motion. I'll second. Bill Jamie Jamie first. Huh? Jamie can have first. I'll be
068second. That's all right. The motion. Michelle second. I thank you very much. Any questions, comments? All in favor? I post long-term teacher aid Cynthia Shman motion second. Any questions, comments, and concerns? All in favor? I oppose. Thank you. I need a motion to approve approved lead of actions for the via shipment. A motion. I'll second sh motion. Second. All in favor? I post. Motion carried and appoint the 202526 school year coaches. So move quick second. Jame was 15. Any questions? comments, concerns on that. I thought in the past if there was multiple coaches that applied at the we had interviews for him. I just appointed the last coach for the previous year. Only if there was concerns with the coach that was sitting I believe I know there is a concern with the coaches sitting
069there still was an interview process done. I don't know that I just I think we should interview everybody over again. I think we should have brought that up at the committee meeting. I think we did multiple multiple coaches for several physicians and that they said Belf said that they were going to do interviews then assume they did then where yeah I didn't hear when I get this list I'm assuming that they as an ads have done their job. I trust that Reagan did everything she said she was going to. I guess I'm my concerns with Shawn. If there was a questionable coach on here Mhm. and there wasn't an interview with Would somebody else put it on? Well, and that's the thing without Reagan being here. I would hate to question what Reagan did. No,
070I have faith in saying that, but it's Was it Reagan or was it Belfast? I was her and Mary don't miss a beat. I mean, I would I would think that Reagan would be aware of that escape because the interviews the interviews are both of guys are involved. My understanding of it, I'll speak to it a little bit, is that we move to a process to where if there's a red flag, then that would constitute interview and the concerns that were brought up, I didn't think any of them, right, viewed as red flag, right? So, that's why it didn't necessarily come to interviews. if there was an interview that was conducted or planned to be conducted. I didn't hear anything about it in that and I thought there was going to be interviews for a
071couple positions. Well, well, my concern is that if there is going to be an interview that the athletic committee from GB has to be a part of it. It's not just Fall doing their interview. Yeah. Well, and then I would agree, which I'm assuming Reagan took care of that. And if there wasn't interviews, then again, I'm not I don't want to question Reagan. I'm not trying to question her either, but we got to make sure we're on the same page here because that's the way it was written off, right? Was you know, our athletic director and our athletic committee will interview along with Belfast's athletic director and committee for a position. I see Sean's concern and if he's heard different then maybe we ought to look into it but I guess we can ask but
072I don't think there was okay I don't think there was interviews I don't think they held any interviews I don't remember them saying in the committee meeting that they were going to hold interviews I'm just going to go on the paper stop meeting tomorrow, right? They are tomorrow. That's why they're on tonight. But I mean, bring the fall coaches in. If it's a if it's not fall coach, take out the winners and table it. I'm going to ask that we table this and talk about it in executive and that way maybe we can find out between now and the end of the executive session what happened. Do I have to make a motion? Yeah. So, tell me make the motion to table make a motion to table this for executive session. Do I get a
073second? I'll second. Show a second. All in favor? I I done. Okay. So, we Guess we can do coming board meetings information and discussion, right? And then the addendum is for information on discussion. Is that just two of them? There's two added on to the list that's already on your agenda. All right. Information and discussion upcoming board meetings. Go ahead, superintendent. Right. Wow. Tuesday, July 22nd, you're going to have the board of education work session. However, I am going to recommend that you also come out of the work session for a regular meeting or just change it to a regular meeting because um and I can share with you some of the reasons if if I'm invited into executive session, there are some personnel items that need to be addressed that you would need to
074do. Um so, you'd have to have an action agenda. Do you want me to keep reading them or you just want to explain that one? That's what Brian always did. Okay. All right. Well, I guess I'm learning my role. So, Tuesday the 19th um of August, you'll have a 5:30 regular board meeting as well as on Tuesday, September 9th, regular education board meeting. Just for someformational and discussion, you have a thank you note from the class of 2026. Don't know you've seen that, but we got it. Okay. All right. already. So you guys already know what that is, right? And then there's a draft of committee meetings for 2526. I know Michelle mentioned perhaps entertain a meeting for the policy committee prior to October. It's something that you can discuss with Dr. Pinard. Um and
075then the July 22nd meeting, which is redundant for me to just tell you again, but we're um need to have a regular meeting on that day as well. We got to go to the addendum. Oh, I didn't print that off. I apologize. Um, so change the reorg consent agenda from L to letter M. Oh, just the information discussion part. I'm so sorry. Um, yeah, in the other meetings I've had, I always read all the motions, so this is like I feel like I'm on vacation. Um, someformational in discussion um about the non-resident student tuition and a retreat date. So, so we'll start off with that with the information session. We'll start off with let's go with the retreat date first to get that out. I'm thinking somewhere in August and then Dr. Paige Canard will
076be fully involved. Does anybody want to throw a bait out there and go from there? Are we doing this like we have in the past just a one day or all day? I think we did last year. I think so. I think we can get the I was just going to suggest the beef house because it's got the snooze meeting room. We can have that like we did latalia switch. So I'm on vacation the 11th through the 17th. You're on vacation 11th through 17th. Well that's out. Fourth and the fifth. You're out the fourth and the fifth. So that's out. Think about the sixth and seventh. So that's we're looking at 189. Thank you guys. Thank you guys. 18th to 19 Well, the 13th through the 19th. So, can we do the ETH on a
077Friday and then I'll just take an extra day on my vacation? It works for me throughout the fourth, fifth, 6th, 7th, 18th, and 19th. The only thing I get is the 9th and 10th, which is weekend. What's that? I'm good. I'm good for the eth the eth. Um, well, it's my wife birthday. What's that? The eth. Yep. It's my wife's birthday. The 8th. Yeah, she gave up. And I'm not going to make next week. That's our annual vacation. So, I didn't know we had Friday. August 8th. Yeah. Yeah. Does that work, buddy? Bad. I'll make it work. I got a meeting with your wonderful team's meeting with your wonderful governor, but I'll make it. She won't know when you're out there. I'm one of the 5,000 people sitting there, but she won't know me. She
078won't recognize what he's missing. So, the 8th at the beef house. Yep. What time? Bright and early. Yeah. With what we want to get through 8:30. What time did you guys go last year? 8:30. Okay. Just curious what time they open. So, we didn't do the B. No. Pretty sure we should get it all. Oh, you have connections. The 8th at 8:30. 8:30. At 8:30. what let my connection hold that did um I know in the past and it was a way to it being the retreat and team building that was having spouses significant others come in in the evening for the dinner we want to do that again I don't see a window if you guys like after the meeting have dinner and those that like to participate drinks. We can have some drinks.
079Mandatory. Um I know Pam and Aaron. Greatard. Um do you want Sarah and Sarah? That's something the board has to discuss. We can talk that over, but and I think a lot of it will depend on what we have for us. I think a lot of it's going to depend on what we have for agenda. Right. Right. And a lot of it I know to this point has been superintendent related trying to get that bond form. So maybe to get up to speed on all Yeah. Right. show time. Yeah, I know. And that's what I just want to make sure that we have not time to talk about all the things we want to because I feel like the last two years I would almost rather have a working dinner and not invite my spouse.
080I'm good with that, too. Well, I don't know. But if we're going to have punk come I just threw it out there. We don't have to do that. I just want to I know there's just a lot. We can do that at a different time. We can do that during Christmas. Yeah, you can. Yeah, you can do that anytime you want. This is live. I don't want anything. I'm not inviting him, but I just want to make sure. It's always my spouse is going to be there anyway. So, no. Well, I just am thinking if we think, you know, obviously Dr. Canard's, you know, new to the school relationship to form. So, I didn't know if it might just be helpful to for us to be able to continue conversations. I think you're right. Could
081we um maybe like we invite like Sarah just had people come like just in the morning or something? they don't have to stay the whole day. Then we have a full afternoon helpful certain portions that I think let's form the agenda and then we can figure out who needs to be obviously we should ask I think I'm going to do this having and I do believe that we probably we're going to talk about capital project we have Chris in for a half hour so yeah in the morning for some of that [Music] and then it'll be us the superintendent. We need to start working on the agenda. Okay. Then we'll decide. Yeah. All right. That sounds good. No one concern you. I don't I don't think that we have to go on to exactly. Let's
082discuss it then. We're moving on to non-resident student tuition and I'm going to let Michelle fill you guys in on our meeting we had. She was actually there. Myself and Max were on Zoom. So I want to go back for a little bit. So the non resident student tuition has been something that I don't know if we just I proposed discussing it last year at a retreat and or um some budget personnel and negotiation committee meetings. Um obviously this year we had to make some difficult decisions about cuts to programs and cuts to staff. Um, so it's it, you know, we're not um in I guess kind of like the COVID years or the years where um, you know, money isn't an issue, I guess, for a lack of better terms. But regardless, this is
083something that we had been um, talking about. I know that I have had a couple conversations with Dr. Schmidt in the past um, and he had mentioned that it was it would be something to kind of talk about at a policy committee meeting. I don't necessarily have any problems with the way that our policy is written. Pam, I'm guessing, gave everyone a copy. Thank you for that. Um, I just didn't I had asked for this to be added because I believed or was under the impression that this was the night that we would need to have a conversation about this if that's what was going to happen. Um, so in order to be prepared for that, to try to have some kind of fruitful conversation, um, I had recalled that it was something that I
084wanted to make sure that we at least talked about as a board, um, and didn't miss an opportunity to discuss. So I had reached out, um, in the, of course, we're kind of in this in between area. Um, so reached out to just try to gather some more information that I thought would be helpful, at least for me to be able to make an informed decision about something like this. Um, so one of the things that I knew that I wanted to or one of the things that I was wanting to know was the last time that we had set a tuition rate and Aaron provided me with that information. Are you helping me out with that, Pam? Tail. Thank you. This was the last time that we did that in Yeah. So in 2018,
085what was that for the 2018 2019 school year? there was a tuition rate of $1,000 set and then prior to that I think we had a higher tuition rate it was 2600 prior to that um so since I've been on the board um you know we hadn't had any conversations or even you know added it for an item of discussion I believe there were 85 now I might pick from Sarah or Sarah to help me out. How many kids were on the um out of district list that we accepted last year? 74. 74. Okay. 85. 50% of them are staff kids. Yeah. Yeah. Mean exactly 50% split right down. Yeah. Yeah. Um so just taking a look at uh given you know kind of the how we are at this point in time I was
086you know seeking is this something that is uh something that this board should consider doing or not. Um and it was decided that having you know a in-person via Zoom for Buddy and Max conversation um with some of the staff and administration that would be most helpful. So I came to being able to decide if that was something that the board should discuss. So I came away from that conversation um with the belief that it is something that this board needs to strongly consider doing. um to setting a rate. Um we had talked about, you know, amounts. I did also ask Aaron to give me any kind of data she might have about surrounding districts um and what their rates are. Um so she provided us with some of that information, too. And that was
087also a conversation that we had at at um this meeting was, you know, what would be a rate that um the board should consider setting. Um so I'm in favor of us looking to set a rate for out of district students that do not belong to staff and personnel at this point in time. So as Tracy kind of just pointed out, it would be half of that list. Um, can I ask a question? Yes. Would this be with that 37 kids that aren't staff related? Are we talking about kids that have been here for two or three or maybe even four years and came here under the impression that they weren't going to pay tuition and now we're going to or are they going to be grandfathered in? and we do this for any new
088that's my concern. I can't speak for what happened before I was a board member. I would hope that no kid that ever came in was given the impression that you're never going to have to pay uh tuition to be an out of district student. Um you know our policy certainly says we set a rate. It looks like we had one for a long time then we didn't. We did. I know that part of what was shared at that meeting was there were, you know, even staff that some years they paid, some years they didn't for their own students, uh, or their own children, excuse me, that were students. Um, I would, God, I would I would be really I would be really upset if there was a kid that was ever accepted from 2020 on
089that was given the impression by anyone at the school that you're never going to have to pay. I mean, I think if that's the case, then we probably failed. Someone failed in that aspect. Um, but quite honestly, uh, for me, what I'm at is, uh, we are, you know, looking at class sizes, you know, reducing staff. That makes think makes think makes kind of there's a little bit of an overload in having those compensations. I said, I think there's certainly, you know, some additional pressures that are added to staff and it's it's it's just something that I myself am in support of at this point. There's a lot of circumstances that it's going to be out beyond our control like Tim stated, but the impression that you'll never have to pay was never put out
090there. Right. I understand your concern, but you know, a couple of the points that were brought up is my daughter with new visions. Yeah. Okay. So, let's say she started uh kindergarten as a non-resident, never paid a penny, and then here we are spending $17,000 to sell. Valid point, right? I mean, so there there's a lot of different circumstances that they are getting a benefit. Yeah. Program, all that. It's expensive and we're paying for that and not getting anything back. and and the good old days of having endless money, which when I first got on board, I thought we did. Um, I was told we did when I first got on board, but anyway, no, you you you corrected me after a couple years, um, but I I guess my point is that he had
091to we had to reduce staff. We had to cut programs that our kids I I should say our kids paying kids. Right. Right. Right. right, are not allowed to have anymore because we had to cut them. So, how is it fair that people are just kind I was that was just a question. I'm not in favor. I I'm just throwing it out there because I I can think of one young lady right now that started school in kindergarten right around the time we got rid of tuition and now she's entering Well, so I'm gonna hold that thought. Where she got entering what grade? I want to say seventh. Okay. So then that person should have paid tuition at some point because in 2019 there was a rate set and is my understanding it may be
092the first if there was so they already know that it es and flows. Um I I hear what you're saying but that would be a person that scenario that you just gave that person would have paid or their parent would have paid a non-district. Yeah. Not knowing the time frame but I know she's been here a long time. Yeah. Yeah. I you know just on the opposite hand there's another student that's let's say going into kindergarten and all of her siblings are to go to school just because she lives in a different spot. She wants to feel she's going to have to pay too. That's just you know it is what it is. I mean it's it's tough. I I like I said I'm just I'm throwing these things out there because that's what we're
093going to hear. That's what we're going to hear. That's why we open it enough to have conversations so everybody hears exactly what you know the reason why I understand. Yeah. Yeah. And wish. Yeah. For me it's just small things where I mean put a face to the name and it's you don't like it. I mean, it doesn't feel good to do, but if you just look at the facts of what needs to be done moving forward, it makes sense to help the the staff of the the faculty and and our taxpayers, you know, just to me it makes sense and that's why I'm saying do we know what the going rate around the county is, other districts, maybe what Alfred was, what is it all over the place? One of the things that we did
094at Alford Almond was we had let's just say it's a single student. Um there was a rate for the first year, second year was reduced, third year was reduced more and then the fourth year they were committed to the district um then the tuition was eliminated. If it was a multi- student family um the second student and therefore was split like 50%. Yeah. So like it was on a sliding scale. Um but I I think you know one of the things too is that as we're looking at the students and I think I um from what I gathered from just having some administrative conversations is that we're not necessarily following the policy to the degree that it should be followed. So, like in the policy, because I reviewed the policy today, um there there is
095that leeway to eliminate if you're overstaffing, if there if there's behavioral concerns, if there's needs that student exhibits that requires us to perhaps add another service or another teacher. um those are the the decisions that should be made in eliminating you know the the right for that student to attend because it is very outlined in your policy and you certainly have a right that's not discriminatory um that it's there and that's why the policy is written as such. Um, one thing just so the board's all aware too, letters did already go out on June 6 to out of district students um, parents and it doesn't say anything about tuition just so you know. I mean, just so that you know, full disclosure of like where you're at. Um, that was just elementary. Yeah, it's just
096elementary. Okay. Um, but just, you know, one of the things I think I shared with Michelle today is like, you know, just keeping in mind community relations too. Um, just I think well and my understanding was always that this is when we would discuss that. So I didn't realize it was something if that's the case what Tracy's saying it makes sense but um makes sense to be as proactive as possible. Oh yeah. Um but also I think you know um my understanding was that you know we would look to set a rate at our reorganizational meeting. Yeah. Yeah, I think and if I'm correct at last year, we we made a comment for the former superintendent that we didn't want letters going out until we decided exactly what we wanted. Yeah. And it was supposed
097to be enforced because we weren't sure. We knew prek three and four had to go out because grant, but I remember specifically saying, you know, let's not send anything out till we know what we're going to do next year. So, because we had we had been talking about this for a year. Yeah. So, I don't know if we want I think setting a rate, but I think when it comes down to revising the policy, I think that's probably the policy you were talking about. No, no, with a different policy. We couldn't find anything wrong with this policy. I I kind of like where I think we need to have it, right? because the policy gives you the option to what Tracy was saying about student being invested in the school and I I kind of
098that hits home with me and somebody that is invested in the school and has spent the last six years here and doesn't plan on leaving the district is kind of this has been her own district because she lives two houses over the line. Um, I kind of like that caveat, but I don't and I get that. I I agree with you 100% on that. I mean, you don't want to think somebody is not part of the district, they're not a resident, even though they are they're invested, but on the other hand, we've had teachers that said their kids were going to go here forever and all of a sudden they pull out to go to a different school and you would thought they were invested. So they they used GV for they'll stop stepping stone
099then moved on. So I to me it's it's hard for me to justify to a taxpayer that that No, I get it. Your your kids not going to get the education they had before because we had to cut these programs and if they really want to be here, they're going to pay, right? Reagan also spoke at a meeting that is trickling into athletics. Yes. Mhm. I mean, it's Yeah. Raise. I think we're three kids away from being class D in baseball next year. I think we're eight away from being class D in basketball. Some of the smallest C schools. That's something to consider when cuts and adding and all of that. So, I guess and have we have done it? So, I'm familiar with what Tracy's talking about, too. I um I've seen that from
100Alfred Alman. I don't think that it's anything that we can't consider in the future. Um obviously that would take a little bit of time. I don't know if we would want to do it by policy. I mean, certainly we could make it, you know, a goal or part of a policy committee meeting. Um but I think still, you know, in front of us is figuring something out for next school year and I don't want that to go. You mean this school year? We're in the school year, right? 25 26. Um, so I don't know if there's more information that we need um or specific questions that we want to ask. I think, you know, administration's happy to answer those for us. You know, Tracy can help us. Um, but the other thing is too is
101that I mean, if if this is the direction that we're going, we need to let our families know that. That's my concern is this making sure well in advance that they know this is and whether we phase in you know a payment plan you know so they're not Iron's not going I'm not for that and we did provide information that I think that entire list anyone that takes out of district students makes them pay upfront the data I don't have that so my well pa I might call aligating limestone. What's all the plans as well? Like two payments during the school year. It's just I have never had good luck with it. Then we get to June and you know you still Yeah. I mean Well, you're starting it's it's just it's about keeping nightmare.
102Yeah. I would recommend payment in advance. Yeah. Um yeah, it's it's your safeguard. I guess my biggest concern is just getting the word out there that this is happening and that and that's why we're pushing it because all I could take a straw vote right now. I'm definitely forward doing something. We effort to band it off. We've had some big changes last year. We're continuing changes financially sponsor Max 40. I'm I'm for it. We just I mean I think after if we determine that we have a board majority and we need to determine an amount too. I just want to see some for I'm so on the fence of I I understand I understand where everybody's head's at. I'm just thinking of those kids that have been here for years, not just a year or
103two, years. And now we're going to the parents saying it's time to penny up or bug up or whatever you want to call it. But it is something that I think we need to pursue. Um I'm for something happening for you know some type of payment. I mean, I'm even, you know, probably one of the only few, but I'm even thinking that it's not out of the realm for teachers that live out of district to pay half or a quarter to have their kids go. You're talking 36, 40 kids. That's still a cost savings. And who to say it's not a $17,000 kid program later that teacher is benefiting from just because they teach here? I think that will go into the details, you know, after we decide what kind of rate we're doing, who's
104getting charged, what's getting charged, and that. I just want to see the the charge. I think for me, Sean, there's a retention piece to that, too, that I think that I want to be very thoughtful about. Um, so that's why I had said initially that, you know, I'm not there yet. I think that we need to have ongoing conversations certainly and and this I don't want you I'm I'm happy to hear that you know you're voicing that. Um I just wasn't quite there yet myself. So the rest of the guys and girls what's your what's your exact opinion? I think on you know, the retention part was with with students that have been here a while. I'm with Sean on possibly the the faculty, but also with Michelle and you know, you want to keep
105your your faculty here. So, but definitely a number. Yes. David. Yes. So, let me ask just interject one. Not to contradict you, but having served as the assistant superintendent Bosey's for CTE, I can tell you that that is in your Bosey's bill. So the following year, you get reimbursement at whatever your Bosey's aid rate is um as revenue. So I still get your payment up front completely, but um you do get like I don't know us typically I'm saying probably 86%. I don't know what your goal rate is. 77. So you would get 77% of that tuition back the following year in your state aid run. But I I didn't mean to contradict. But that's how that's how Bosey's aid works is that um you whatever you pay in your Bosey's bill, the ones that
106qualify for reimbursement, most everything does, you'll get your Bosey's aid back the following year. Oh, so if a kid goes, right? All right. That was like the new vision or something like that. So that would be in your Bosey's bill. The following year, you would get your state aid at 77. Your post aid, excuse me. Yep. You get that revenue back and it comes in your state aid, right? That's 77%. Correct. Not 100%. Yeah. I just wanted to, you know, we're also lacking on the the to the U state money for having because they're out of district, right? You get pupil you you get your state aid for your students on if they're enrolled in your district. Did you get your state aid? Yeah, we do. But it's just running the numbers of what the
107extra cost. Oh, yeah. It's still not going to equate. But you do get you do get your what you're thinking of. Oh, yeah. I know the number that was proposed was $2,000 a year. I also know it was proposed that we had spoken about that we weren't accepting any more non-district kids. Mhm. Like I think what was proposed was just in light of how from the conversation it seemed that you know it is at it is to the extent that um you know being able to make sure that we can keep all of the kids um that have gone the prior years. Mhm. um taking a look at not accepting any new out of district students for this year. Um and I think that you know there were there were some conversations that would warrant
108why that would probably be in the best interest of the district at this point. Do we say students or do we say families? I know there are some families that have students here already. Yeah. that want to bring other family members in. We actually did talk about that specific scenario and it was basically kind of the problem is Tim is I think you know it's just how do you how are you how do you be consistent? Yeah. And I think that when you start making um or when you know we as a board ask administration or support them making you know a different decision than the norm for one kid or another kid then that's when that's very difficult for them and it's difficult for everyone else too to know what the expectation is. So
109I think that to just have a clear understanding my recollection of the conversation is that it's just you know rec what those of us that were there what we ended on was recommending that there not be any additional students students that had been accepted prior considered for next year based on some of the criteria in our policy that says non- studentent enrollment requests will only be considered when or where. Yep. Based on some of those staffers that we went through to discuss some of the things. So, um you know, I appreciate what Tracy said too. Um and just want to kind of reiterate that certainly myself as a board member. I always, you know, expect and believe that our administration, our staff are going to do the best that they can to follow the policies
110that we have. and if there are issues with them and they need to be rewrote or tweaked. Um, you know, so one of the things Tracy mentioned was to some extent maybe maybe we hadn't been following that as well as we should have been. Um, and certainly, you know, I support also, you know, administration when they're looking at this, supporting that moving forward, too. So, I just caution you not to um and I know where you're going with like saying like we're not going to accept any out of district students for the upcoming year. You want to make sure that they fit into your categories of your policy. So, like I wouldn't say that out loud. You know what I mean? Like not say that you're not going to accept any district students because each
111case is a case by case basis and you're going to evaluate based on the criteria that is in your policy. But it sounds like, you know, you did say it out loud, but Yeah. Right. But Well, there was no decision made. You know, we're just talking. We're just talking at this point, right? But just to get it out there, the that criteria from what we see is already filled because if from what I understand from most administration that all these classes are full, so we would have to hire somebody. Well, I'm just as each applicant comes in, you you need to say, but you know, I'm sorry. However, this would require us to add an additional, you know, section or additional staff or these are needs that we can't meet without, you know, changing our
112staffing routine, etc. Just protection. Yeah, that's the point, Tracy. And that was kind of how that was how it was said, right? We had that conversation. Yeah. Yeah. So, I mean, it's we have to agree on a number. Michelle's not going to be here next meeting and this will be on the agenda to adopt next meeting. I'm fine doing too. I mean are we had mentioned you know the second student is second from the same family as last or where are we going with that? Me and Crazy can agree to disagree. I think that's what I think that's going to be a nightmare for Aaron and for Paige to to do that to figure out, you know, okay, okay, we got four years. They got four years in, so we're just going to let this
113person go. I I just I think he was talking the number of students if they've got five kids. We've already got three students in the school district. Now, we're telling them we're not charging you just $2,000. we're charging you $6,000. Do you go a,000,500 and a,000, you know, so it's we had we had said that we would do it that way because historically that has been our practice. But, you know, I'll reiterate again, I really think that this is an ongoing conversation that we should have throughout the year to see how things, you know, are going and be very proactive about um, you know, our 2026 2027 year if we if we do look to set this, you know, what's going to be the best path moving forward and how can we be more proactive.
114Um, but historically, correct Erin, if we've charged if we set a rate of a,000, it's each kid in the family pays a,000. Yeah. I mean, I think I've only been here where they've charged it three years and each kid did pay that. I know before that I I really don't. Sure. Okay. Which like I said, I think this is going to be an ongoing conversation with for the whole year to figure out where we need to be. But as of right now, to get it started, like you said yourself, these people need to be aware of this soon as possible. part of my concern is a and not to say we would ever mean it this way, but it almost becomes discriminatory in those that can pay the $6,000 versus those that can't pay the
115$6,000. And I'm just using three kids as a as a ballpark, but I look at that as almost discriminatory to a certain extent. And quite honestly, I So that's the number that we obviously were not discriminated. It was $1,000 in 2019. I don't think, you know, anything is cheaper now than it was in 2019. Um, so like I said, I'm not opposed to the number. I'm just trying to look at all aspects of it. That's my and I'm trying to think of society and how societ I mean, the world is blown up. Everybody sues everybody over everything and that discriminatory pieces. That's why we're having the discussion. I want to make sure when we come out of this that everybody does the same thing. Yeah. I also feel like you get what you pay for.
116You didn't pay 50,000 and drive a Chevy to be happy or 25 and drive a Toyota. What do you want for your kids? That's what it is. I mean, it really comes down to it. Yeah. What what do you want to put into the education of kids if they're choosing to come to the school district? reason why, right? And they can go to district. I was going to say and not to discredit any one, but we're not denying them a right to education. They will have a place to go to school if for some reason they can't afford that, right? I mean, certainly we're I'm just No, I get it. I Tim, I appreciate it. I I like having these conversations. It helps to think outside the box, too. I mean, if you don't say
117it, it's not going to You said we wish we had it more in the past year and I said all our policy between people. Yeah. So, we just didn't have an opportunity to talk about it the way that I was I was hoping to talk. I get it. So, I think it would be more discriminatory if we if we were denying their right to education. But since they could go back to their home district, I don't see it as I think as long as you set your policy and you apply a tuition and you apply it fairly and consistently, there is no discrimination. You also have to come to consensus on who you will charge because really um you know knowing when you put that rate out, people are going to want to know who
118it applies to. In your policy, it does say that Joe Valley police says they may I think right Tracy I'm not adv or I'm not advocating at that point staff being charged but I believe the words may may come in can attend yeah without payment may as in your tuition being charged if you receive you know it gives you the flexibility of charging or not charging The only question I had is and when you do look at this policy is um letter G um September 15th and I don't know if that's because they're going to you know you have to you have to send in a letter of intent by the 15th of August. However, the staff members have to send it in by the first I'm assuming because they get first priority. What happens
119if your um class is too full and the staff member tips it over? You know, but I don't understand letter G to September 15th. They're going to be reviewed from July 1st to September 15th because all of your applications should be in by the 15th August start. Yeah. That never got amended. But we've always operated July 1st, August 15th. Maybe. Yeah. I don't know. So, but um you know, I guess that just for discussion, what does happen if it's the staff member's child that's going to tip your sale? Um you know, where does the board land on that as far as adding another section of student? Yeah. Like I mean, if you're it's not it's not bargaining agreement. So, like and it just says can in here. Um, so like if let's just say, yeah,
120or they had a high needs child that, you know, you might need to add another special education teacher. I'm just giving you an example. Other staffing or services that you couldn't provide. What if they came in and their IEP required a nurse and then you'd have to hire a nurse? Because it happens. Um, you know, where where would that fall for the staff members then? like how would you think you modified the policy to be consistent in the it tips the scale and it requires extra staffing they cannot be accepted. I really think all these points should apply to every I would encourage you to review the cops and really kind of take a look at some of the the way it's written leaves some holes. Yeah, we go from there. If you think I
121think we need this a little bit with some of the discussion what Erin just said makes very good point what said is what if one of his teachers kids does get the scale it's a high needs nothing says that but don't they still have to be approved by non-resident student enrollment requests will only be considered where and that is prior to it saying anything about you know um out of district students belonging to staff but they categorized future students former residents GUCS district foreign exchange right so like they broke out those subgroups on that second page and I I understand that I just think that it was probably intentional with them beginning this policy by saying enrollment requests will only be considered And certainly if it needs to be spelled out better, I'm I'm not
122against doing it, but I think that's needs to be a larger part of the conversation that's probably not going to be accomplished. Well, and that's to that point rushing to the point where we're trying to make up for a year's worth of not talking about it. And it's no one in this room's fault that we didn't talk about it. It's kind of something that we knew we wanted to accomplish. and it was pushed to the back by Yeah. You know, and I I don't want to rush it and just say we're charging $2,000 for every student that is out of district and and and just not be able to have this conversation. I mean, we could be here probably until midnight having this conversation and try to come up with a plan. Is that I
123don't know. I think so. We did just take a straw vote and everybody agreed to over with it. I think now we just need to come up with an amount if it needs to be a reduced rate for the first year or something if that's what we're saying. But or if it's we agree on the 2,000 I think that's kind of where we need to settle from here and anything on the policy is going to need to be done at a later time. So what I understand two weeks to make small two weeks well but you have a first reading a second reading unless you want to wave them. We don't have a policy committee meeting before that. First reading. No, this isn't the new policy. I I think we've done policy readings via email.
124I mean, and then you're going to let people you would be notifying people too late of what maybe the expectation was. The other part is I'm I'm And I don't know if I'm following protocol or what. I'm kind of curious as to what Dr. Canard thinks. Sure. I think you're this is going to be her district in a matter of days. Absolutely. I mean, a couple things that stood out in the policy to me is it talks about a contract that the family signs. What is what is in that contract? Um, and like I did look at policies at a couple neighboring districts and our neighbor, one of our neighboring districts here in Aleni County does specifically spell out acceptable behavior in academic standards so that it's very objective, not objective, like failing two or
125more classes in one marking period, absent or late for more than 10 days in a 10 week period because that's going to impact our chronic absenteeism or engaged in more than two disciplinary referrals in 10 weeks. So, I think there's parameters that would allow some of this language to be much more objectively interpreted and would allow us to have the meat we need to follow through if Sarah has a 10th grader that's failing all their core classes and we can then ask the family to, you know, enroll them in their home district. Um, I think it's I think just economically it's going to it's very difficult for a family to come up with that amount of money on short notice. Um, so maybe not. You know, it doesn't seem like you're all in agreement with
126the way that Alfred Alman like staggered it down, but maybe it's coming up with a number to start for this school year and then reooking at how what the responses we get and then adjusting that number moving forward. I know mentioned to me that I don't mind if I speak for I don't know why you're [Music] gonna give me a bunch of money, buddy. He had mentioned on the phone that, you know, the $2,000 he wasn't real really fond about, but he said, you know, he could he could live with it. But then he was one if we started it off to the thousand being this year being new and then moving on after our thing. So definitely got the band-aid ripped off to understand the people they're going to get charged and then next
127year we can set our rate. That's something another, you know, board can consider. I don't know. I I don't have an issue either way. I mean, and I'm I'm okay with 2,000 if that's where we all want to go. I'll back 100%. It's just me. I wanted the one forward with some kind of problem. That number wasn't something that needed to have. The other thing that you could look at in the policy is taking out that verbiage in um C that says that the tuition rate is set annually at the reorg meeting because then if you set a rate now for this school year then in January we could revisit it if you're going to set a new rate for the 2627 school year and that would give plenty of notice to families if there's
128going to be an increase. I kind of agree with D on that because I do too. That gives us and I think that now we will hoping that we'll have more govern. We can discuss this throughout our budget, more budget meetings compared to what we've had in the past. So, so we got something else. But I guess that's where I'm at is me personally, if we were to have to take a vote right now, I would probably vote no only because I think we're shoving it into a, you know, and I think we need to spend more time and come up with a good plan and get it out to the public for especially those families that it's going to pertain to, you know, in a timely manner so that they don't get a bill
129next week for $2,000. Service to Yep. And I agree with it, but I understand we got to rip the the band-aid off, right? And to me, I mean, if you want to go with the lower just so they know, okay, we're paying and we're going to be paying from now on. Y um I just I can live with that. I think we got to charge some sort of tuition right now. Yeah, that's my point. I don't care if it's five bucks or it's $5,000, but whatever the board decides, we have to charge tuition. Yeah. just so that everybody knows this is a roll we're going and if we can update the policy like Paige said and redo it in January to figure out what number we need to be at then but that'd be it.
130Well, right that would be something that I could certainly see that we could do is you know have a new policy to prod say in December. Yes. To be able to have conversations moving forward and we see a got be more than five bucks less than 5,000. So, I just want to ask real quick because this is something that every single time I look at a policy and Pam, I'm going to look at you because I don't want to make your job harder, but maybe you just know. It would be so helpful for me to know how this policy evolved like particular and it might just be something small, but I know historically when I tried to look at things, all we really have right is just one. This is December 16th pointing policy. We
131don't have 2015 2016 hasn't been recorded. I don't have any saying like do anything for you if you don't have a policy to go back to. Right. I agree. Yeah. Yeah. And that all it does is make you wonder what is it? And because you subscribe to um YBO's the policy and regulation service, they provide updates to policies that are templates and then you can customize it. So that could also be part of maybe an update came out too. Um question for the Sarah that just asked and I can't answer and I'm thinking you two are how many families do we have with multiple students? ballpark it that are non-staff members or yeah let's say with non staff members right now I'd say by like a hand few five five families that where they have
132multiple students and we have out of 37 I know at the high school level I have siblings who's who's had a family but they've been graduated maybe they're the youngest or you know y so maybe two or Three perhaps in a single family out of the district. Yeah, I I don't think we have anybody over three kids. No, we have a couple letters upstairs for people requesting for next year who have children already going here. Yeah, but I think those might be we have definitely have staff Yeah. members who have three. Yeah, but out of district not staff no more than three. I would I don't think off the top. a dollar amount to somebody. Well, that's really well $1,000 would be 3,000 which would be 300 a month through the school year. So Mhm.
133if you think about it like as a monthly breakdown for the 10 months of the school year get notice out till August, you know, it'll be August before you get before they receive the notice. So depending on what your due date is, you know, they may What is it that made more money? What was it? I guess back in the day, back in the day, we really didn't have one. We did payment plans. We offered those um but we had discussed doing it before the start of school before they were accepted by the board. So like August 10th I believe was the date that was discussed. Obviously that's very soon. Yeah. Especially people that are on, you know, pretty strict budget that a fixed budget that, you know, if they didn't plan for it, doing
134half up front, half halfway through the year, but if we don't get it by a certain day halfway through the year, then the policy needs to be followed where they're not they're they go back to their There are other ways for people to get payment plans, too, other than through the school. I mean, they could pay it on their credit cards, make payment I'll take it. So, I mean, whatever you guys want. Well, I'll do whatever you guys want to do. I guess I'm just taking suggestions. I know 2,000 was a number it was brought up, but open to any,000 and doing this again. putting out the policy going together looking at this and then putting it out December for the next year. So this is the same amount that's going to be going forward.
135Yeah. If we went with $1,000 right now, that's what it was when we gave it off. Yeah. 2019. Um so and then we changed the policy to negotiate the the price in January as a part of a budget and then uh that'll give six months for families to realize this is what they're going to be. I know it's a short list of stuff, but this has been talked about for years and I'm sorry to get out, you know, try to be as transparent as I can, but yeah, we had discussed this for like you said, it's not anybody's fault. It's in this room. So, so I'm going to go a th00and max. Yeah, I honestly came in expecting to support 2,000. I was okay with that, but I support 1,0002 just because it is short
136noise. Yeah, I'd give this James Jamie. So, okay. So, that'll be on the agenda for the 22nd July 22nd meeting. How's those done? Well, you can't really send them out until you both. Um, so could have a go. We could have a draft for you to look at to see what the verb is, the date. Yeah. Yeah. Because I definitely like to review the verbiage and put out to Okay. And the quicker we can get the letters out, the easier it's going to be planned. Are we going to do payment plan this year? Like I really think we're sending them out so late we should if you did like because then you have a cutting point of like it could be something we change next year but to say let's start with half it doesn't
137bother Aaron too bad. and do half and then you know I think I'm pretty sure Paige and her ministers then they'll follow up on issues that if they're not getting paid well so that's part of the policy so the policy will be followed through now I'm going to pass you'll have we'll put the dates in the letters assuming you guys will draft I'll look at the calendar as we definitely the first my opinion on it year because you guys had and halfway through the year beginning the year halfway through yeah mid be mid January look at the calendar and if they don't meet these expectations they might not have to worry about because you'll exclude them from right so we'll just have a page wait on that and probably some verbage so All right. Um
138I don't know if there although she accepted the grant writer wanted to speak with the board but it was she called me personally and I didn't take her call because not for me to answer right and to me I I stated that I can't answer fully board because we're kind of in limbo. Sorry, Tracy, but at the time we were in limbo. It's okay. I already called you superintendent, but uh it wasn't for me to answer either. I told Michelle that Max because I I don't know how the board feels. I know my personal opinion, but I wanted to bring it in front of the whole board. From what I understand is she wanted me to discuss it. She was going to join on team committee, but hope she didn't. What what they're looking for
139is a 50-50 grant to the federal government and it is for the drama production of a projector for the uh auditorium. I'm going to speak for myself. My my opinion on it is we we've caught people. Our capital project is way over budget. I don't see $37,000 fail to come out of any budget. That's our half. Yeah. So, this is the match to the grant. So, it requires 35 37 whatever it is. Yeah. And they thought the best way was to do that through capital funds. Obviously, we're not going to know the state of our capital project until the end of September, right? I believe the grant is due at the end of July. Could be wrong on that, but yeah. So, Chris and I don't feel comfortable saying, "Yeah, you can we can do
140this." Um especially not knowing where the funding What is this for? So this is a projector for the auditorium or I I guess it's for drama, but it could be for anything, but it's projector now. Not like state art one, I guess. I don't I don't know. I It's some sort of dual projector. Chris tried to explain it to me today. It's definitely out of my realm. Um, but Aaron left Aaron also brought up to me that, you know, for some reason if we did try to throw this in the capital project and we didn't have money in there, that would go back to our regular budget if we accepted this. So then we'd have to find $37,000 out of our regular budget. So I'm looking at So then if if we had asked for
141an update a month ago about this particular or just grants in general and we're told that this would not include or that this would not affect our budget and that it would essentially be an inind and would cover salaries. That's not true. I think when this grant originated it was when the summer program was still in our budget. So, a lot of those summer salaries that were in our budget were being used as inind costs or our match. And I know when I had the last conver not the last, but one of the conversations I had with Terry, I said that's not happening anymore. So, those need to be removed as our match. And then she kind of suggested the capital funding way of things. Well, I can appreciate you saying that, but I mean
142that had happened with I mean after school program essentially happened in March, April. That conversation took place before. So if I'm looking at an email in June, it's just not accurate. Correct. Okay. I just wanted to make I still come back to the point that we've asked to be notified before any grants are even well presented. Oh, and well, we did the same thing tonight. I mean, we give the superintendent the authority to do that. And quite honestly, I think that if if we're approving that, then we need to let them know. Certainly, I think communication is helpful. Um, but we do approve for them to have the authority to do that. Um, I think that kind of just what we're running across or what it seems like is that there's matches a lot of
143times with them that Yeah, it seems like a lot of these new grants are requiring matches. It wasn't. And please hear me glance. We just wanted to know ahead of time that kind of like what we do at the county, here's approval to apply. Well, here's approval to We actually did know something about this one. is just not accurate from what you're saying. Well, yeah. I mean, that's the way it was at the beginning, but it did change after some program was thought. Sure. So, that's when things changed was my conversation with Terry. I guess I shouldn't say I don't know. Yeah. No, you you know I I never thought it but um and she and she mentioned to me that if it didn't go through this year that possibly could file for it next
144year but we might not have the same supporters we have this year. So I could not answer I wouldn't answer on behalf of the board. It's just a projector. So she's she said there's a there's a lot of that's why she wanted to join. There's a lot of stuff going in and out, but the nuts and bolts of it was that we're paying for half a projector and the federal government was paying for the other half. So, it that's we're this far into I guess how does it how does it improve student experience I guess? Well, I guess we're getting national drama characters, actors, members or something coming to the school with that. So I think the majority of it is equipment. There's some other things like that, you know, and I definitely want to
145support all I'm not saying that, but I want to support the program, but I just don't feel my my personal opinion of spending $37,000 while we had to cut people's jobs. That's a job. Yeah. That's a that's a teachers aid position. Is this a piece of equipment that is just used for theater and drama or would we use it for other functions? I don't know the answer. I'm sure it probably can be used for other functions, but I don't I just feel like kindergarten graduation. In graduation, we show the video beginning and how old is our projector today? Like when you're thinking we're going to have to replace this, does anyone know when we have to replace I don't think it's that old technology like Yeah. replace it every every two years. He's like, "Wonderful.
146We have the money. We don't have anything in the smart body contract or whatever that smart schools contract." Well, we're doing security at this point, but you probably can't pay for it with another grant. No, it has to be our district. I mean, it's just tough not knowing where the bids come in. I mean, if we had the information up front, I feel like we could definitely make the decision. you know, if we have the extra money. Yeah, why not? You know, but it's just something that we can put on. You just said that something to apply for next year. I think we just put it off and try to apply for it next year if you can get all the facts presented to us. So, when is the the grant awarded? Like, it's due
147the grant is due to be submitted by the end of July. So, but when is it awarded? Is it an automatic? Is it non-competitive? No, I think there's I don't know. So, I'm thinking she was saying September or something, but that's not So, here's a thought. I mean, you're going to get your if you apply for the grant and you know it was awarded, you could reject it. You don't have to take it and you'll have your bids before then. Um, I mean, just as another option, if you if it is something you want to consider, you know, you'll have the information that you probably would need on the capital project before that if it's not going to be awarded until September. Well, that's what I'm even wondering. It's like how crucial is it for
148us to make a decision tonight? What kind of I mean, Terry's not here to present more on it. Is it something that if it can wait, we let it wait until we get more information or does like the board need to say yes or no tonight? I think so she was just asking for somebody to say go ahead and apply for it. Yeah. As as our match basically with our match doesn't want to go ahead because the deadines's come right up right July 20th. This week this coming but you have to pay her for each grant she applied for probably I'm assuming correct she's a Yeah. I don't think she's been working on this. We pushed it off once now. Um so I think she's just kind of bleeding. My understanding that was going to
149help us have like a summer drama production again. I guess that's not exactly what it is. There was another grant too that was applied for the post grant and I think a lot of that stuff wasn't well like this month. That's already been submitted. This is this is an additional How much are we committing to the last one that has a $45,000 match a boost? I don't know off top of my head. I would have to look up. Can I ask Paige opinion on this phone as well? I I don't think it's an urgent matter when we have more important things to think about than the projector and the theater and you don't want to commit to something that we can't follow through with. Right. Absolutely. And I agree with Tracy that like you can
150apply and then reject but some depending on the agency that can put you at the bottom of the list for the next ones right you know I with the other things that we have going on and as keep saying the transition we should just it's not yeah I mean we just talked about charging kids to come to school here and now we're going Yeah. And I I guess I don't see it happen. It's just it's a tough it's tough year. I I would definitely support the idea if we if we knew where we're coming with our capital project, we know what kind of money we had, but right now it's just a tough year. We don't know where we're at. Yeah. So, I'm saying scrap it. I agree. No. Yeah. I I think it's don't
151know where the money's going to come from. We can't approve something or we don't know where the money's going to come from. Timothy, you and I agree with Tracy, but on the other hand, I don't want us on the bottom again. There's some grants that we do. Yeah, I'll reach out to Terry just tell if they're going to hold off for this year. We don't know what we do capital. That might be a grant that gets us 300,000 instead of drivers. So, everybody likes free money, but we don't have money to get the free money. It's like buying an item with a coupon that you don't really need, but you want to save. That's right. I do that all the time. Just like them GM points on my credit card. I don't need a new
152vehicle, but I got it. All right. So, I'm going to I am going to ask for a motion to enter executive session. I will make that motion and ask that Tracy and Dr. Canard say favor. I Hey, we're all disrespectful.