HCSD BOE Meeting 3 19 2026

001I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay. Thank you. So, we're going to go right into item two, the presentation. And I think if uh if you're ready to which I guess for board members if you can follow along if you want or feel free to move you know to the front to see it on the screen whatever your preference is. Thank you President Christmas ladies and gentlemen of the board members of our public that are here tonight. This video this tonight's meeting is really just a discussion and an update on the potential of a third uh phase of horses 2030 bringing that strategic plan to a potential close. Uh

002tonight we have our project manager who is Mr. Chad Snowberg as well as our project principal director Mr. Jeff Robbins who will be presenting to you tonight. Uh we'll go through the project. Please make your notes. Again, like President Christmas said, if you want to come out, we can move and adjust this around so they're speaking to you. But we want to just make sure on the public document that's the draft. We will update that after the presentation with the final presentation uh that they have here just to um we can't do it at the same time. So uh we'll make sure that that's up. This is evening is being recorded so that all public as we do with every meeting and everything we do can understand that we try to be as transparent as

003possible with the board and the discussion of the topic of the matter. So at this time without further ado I'd like to turn it over to Mr. Rodins and Mr. Snow. >> Great. Thanks Tom. Good good evening everybody. Nice to see everyone again. So I've got as Tom mentioned I've got a presentation here to go through. This is kind of I think this is our first this is our first attempt at that meeting that we had in January. If you recall when we did the presentation we kind of showed the reminder of the BCS and all the items. We got some feedback on what some priorities could be and that's really what this presentation is based on that feedback that we got. So this is our first first take at that. The way I've got

004this organized is basically by buildings. Organized elementary schools first and then we'll move through the the higher um into the high school in the bus maintenance building. >> How's that? Is that better? Good. Cool. Thank you. All right. Good. So, the way I've organized this that you'll notice as we move through this, you probably saw it in the draft if you look through that, is I've identified this with uh we've got two options laid out in this option A and an option B. We've got items that are incorporated financially in both of those options. And then I've got some clarifications on what is the difference between those options. And then I've also identified some of those big ticket items or I won't call them big ticket but those bigger more major items that we have

005excluded currently from the project just again as discussion points and these are all straight from the building condition survey. So here at Big Flats regardless of the option the things we've been talking about is there is a kindergarten edition shown. The primary reason there is we'll get to the floor plan is circulation and keeping the prek and the kindergarten in one location within the building and just splitting that up. That kind of is a result of how the existing building is consistent through the whole project is climate control through all educational spaces. So that was a priority that we heard from the board. So both options include climate control through both of them. I'll get a little more into detail on how that happens, the difference between the two options, but both options include climate

006control through all remaining spaces. There's also some site work included here at Big Flats, which be the parking lots, adding more parking spaces, improving the circulation for, you know, we did some decent improvements this school year, but obviously there's still more that can be done there. Along with that is um concrete walks, paging systems, and then your typical masonry restoration. anytime you've got a brick building, uh, it needs that restoration as as time moves on. So, those are kind of the the common improvements. The biggest difference between in this building and and really in all of the elementarymentaries that you'll find is how we accomplish the climate control. So, that comes from that discussion with not expending money that is, you know, we kind of for a bad for lack of a better description, bad

007money at a good solution, right? So it's the goal here is to try and accomplish when you buy a piece of mechanical equipment that that piece of mechanical equipment isn't going to be outdated in say 5 years. So that was really the goal here is how do we accomplish that and then once I get to the plans you'll see. So option A essentially is climate control plus renovation and resizing of those classrooms, all classrooms, which is why the option A is is the cost that it is. Option B still accomplishes climate control, but the way it accomplishes that is it's really just ceiling replacements as necessary to be able to get the piping above. And what you'll also notice is um we're not replacing any m with the mechanical units that would have to be

008replaced in the future if the classrooms got larger. We've kept those in option B. So I know that's a little confusing, but I think maybe getting to the floor plans will help explain that a little better. So moving on to the option A floor plan. So option A is really again the climate control of all classrooms and the renovation and resizing of all classrooms. So in option A the biggest the resizing has to occur primarily here and here because this is your preK and K. The yellow would be the two classroom additions. So essentially what you'd end up with down there is four preK classrooms and four kindergarten classrooms that matches your four sections. The problem here that we're trying to solve is that these classrooms would be your first grade. Those are not appropriately

009sized, nor do they have bathrooms that are ADA accessible in them. So to resize those would happen in regardless of the option option A or option B. The biggest difference is out in the third and fourth grade ring. That's where what we can do is because those classrooms are appropriately sized for third and fourth grade and they don't need bathrooms added to them, the mechanical equipment that would be put in those classrooms would be able to be reused once you got to the point that you renovated those. So I I don't want I want that's I think that's a really important distinction between option A and option B. So I I want to make it clear that. So option B, you'll notice this this coloring changes because what we ultimately this here same A and

010B everything down here essentially the difference down here is these classrooms are already the right size. So you don't need to necessarily do the renovation. So we can save a little bit of money by not doing renovation in those but still doing the orange. And down here, the biggest difference is you'd only replace the ceilings, but you would get climate control. Honestly, big class is probably the most complicated when it comes to that discussion, and you'll see that it gets easier in the other um the other schools. Yeah. So, the excluded stuff, I did go off of that. Let's go back to that. So, the the biggest things here in terms of excluded are when it the multi-stall toilet rooms. So that's your um that's primarily your toilet rooms that are down in the third

011and fourth grade wing because your first and second your first and your um kindergarten the toilet rooms are inside the classroom. So those would get done as part of that. So that that bathroom is really it's these toilet rooms down here on the floor plan. It's those ones that are between your third and fourth grade. The um lobby and main office renovations are excluded at this point. This does have a secure entrance. So, you know, it's got that secure entrance that we installed a while ago, but it doesn't include any renovations to the lobby or main office. Um, exterior electronic sign and loading dock improvements. So, those were kind of the biggest things identified in the BCS that would be excluded in both of the options currently. Okay. So, Gardener Road, Gardener Road. Um, common

012improvements here, and again, this gets easier on the floor plan, but common improvements is the first grade, and I'll be able to show you on the floor plan. The reason that works without an addition is because there is a section of multi-stall toilet rooms within the I call it the B, it's the B-wing at Gardener Road. That would no longer be required in that wing. So, we'd be able to take that square footage and utilize it to um expand the first grade classroom sizes and get the toilet rooms in the first grade classrooms with the cubbies like you've done as an initiative across the elementary schools. So, I'll show you that on the floor plan. Both options include the main entry and library improvements. So that goes back to for those of you that have

013been on the board a little longer, that goes back to that discussion of flipping the main office in the library at the main entrance, putting the main entrance on kind of a central p central circulation of the building helps with travel distances. Um, and then it it gives that library a more central location as well. So, so that's in both of the options. Playground improvements, again, paging improvements, masonry restoration, parking lots is a big deal there for sure. We've looked at um we've got a few options really to start exploring as we dig deeper if we identify parking lot as a priority for this upcoming referendum. We've got a couple of locations that we can work through and vet through in terms of adding parking there, but we know that's a big deal here at

014Gardener Road. The excluded is very similar here to what you saw at Big Flats. Again, it's the multi-stall toilet rooms, the electronic signage, and the loading dock. So here gardener road gardenner road is already a fully conditioned building. So if you think about that if climate control is the and and this is why there's this this building has the largest differential between the two dollar values. And the reason is because in option B this already has a fully climate controlled building. Every classroom in this building is already climate controlled. So there isn't a cost associated with those mechanical improvements. So in option B, I'll start with option B because that might be easier to discuss. You can see on the floor plan, this is that first grade section we were talking I was talking about.

015So essentially this is the multistall. You can see that essentially it's almost like six classrooms there. Those six would be turned into four first grade classrooms with cubbies and toilet um ADA accessible toilet rooms within each of those classrooms. and we can accomplish that without an addition. At that point, you will buy the mechanical units that go in those new first grade classrooms and they will be set. So, there's no cost to mechanical in this in this building if your primary goal is to climate control the educational spaces in this building because that's already been done. Does that make sense? So option A takes the approach of if we're climate controlling the room, should we be renovating it also? And that's really what you're seeing here at Gardener Road is it's taking the attempt to

016not only do the first grade but also uh um go after the kindergarten kindergarten and prek. Once we do that, we do not have space within the existing footprint and that's what drives the classroom addition which is shown in the yellow. So between all of the renovations and right sizing within the K and the A wing as well as the renovations in the C- wing and the need of the addition that's the that is what's causing that differential between option A and option B that's that I think it's 27 to 8 million. So that is the biggest differential and that's really what's happening what's occurring here at gardener road. Okay, excuse me. So, Rididge Road, Ridge Road common improvements here. So, this is the one elementary school where you did your kindergarten and first grade

017classrooms. And the reason that's important, I think, at the prek through four level is because those are the second, third, and fourth grade classrooms are more your traditional classrooms with no cubbies and no toilet rooms inside of them. So they're your 800 to 900 ft² classroom. Even 800 to 850 is what we've been building. And a lot of your classrooms here at Ridge Road are already that size. So when you did this current project, the addition is primarily kindergarten and first grade classrooms. So you've already built those rightsiz kindergarten and pre-K class or kindergarten and first grade classrooms. It's only the preK that are lacking in terms of size. Um, and that's where we would recommend again, it's not spending money on something that has to be thrown away. You would do those right size.

018That way, when you size that mechanical unit and you put it in that room, it's right. It It's right and it's not. So, any and then any of the mechanical thing any mechanical units you'd put in the fourth grade wing would stay when you came back and renovated those w that wing, those mechanical units would be appropriately sized already. So if you so you get the climate control in this current project under option. The other things here are the climate control as I mentioned the paging system and playgrounds masonry restoration and some other exterior improvements. Um again exclusions are those multi-stall toilet room improvements out in the third and fourth grade wing as well as the main office and nurse renovations. So if I go to the floor plan um again your addition this is

019all your addition just for a point of reference that addition was all climate controlled in the current project right so that's all climate controlled in the current project all of your art room in this area is climate controlled and your spaces out here your library and your cafeteria are all climate controlled. So, we've got to add climate control to this end of the building and we've got to end it to this end of the building. This is the end of the building where I'm saying you could you would renovate that to rightsize it for your prek classrooms. And then at that point, you'd be able to put the climate control in there and it and that wing would be complete and you could put the climate control out here with just ceiling replacement if that's

020the direction you want. Option A obviously includes the renovation of that. Option B, you can see the color changes. Now, at that point, all we're recommending in that wing as part of option B would be the ceiling replacements and the flooring replacements as necessary to do the mechanical improvements. I want to make sure I'm not going through this too quickly for anyone. If you have questions, feel free to stop me. So, that's the elementary schools. Now moving to so those are the only those three schools are the differences between option A and option B. I don't know if you noticed that in the presentation but once we get to middle school, high school, and bus garage, all three of those buildings are the same from option A to option B. There's no differences in those

021ones. Not that there couldn't be, but just simply in this in this evaluation, there's no difference between A and B for these next three buildings. So, at the at the middle school, um what's currently identified in the project is the gymnasium and locker room renovations that we've tried to do a couple of times in a different couple of different projects. So, that's currently carried in this in this um proposed referendum as well as the roof replacement. There's actually a pretty large portion of roof over the main portion of the building that hasn't been completed. Um we will have to do classroom replacement as part of the climate control. So to bring climate control to this building because that is part of this is is uh climate control this entire building. To be able to do

022that, we're going to have to do some ceiling replacements uh to be able to get all the piping in. The advantage we have here is the classrooms again are appropriately sized. So if you spend the money on the UV replacements at this building, the mechanical replacements, when you come back and ultimately decide to renovate those classrooms, that mechanical equipment is still appropriately sized. It would remain in the classroom. You might replace the flooring and and do those things, you know, replace the casework, that other stuff, but the mechanical equipment would would remain in that future project. It wouldn't be uh wouldn't have to have any changes. Got the paging system. This also includes a boiler replacement. This is one of the last buildings, I think, that still has a boiler replacement necessary in the building.

023Everything else has been upgraded. We've also got domestic water improvements, and that kind of ties into that mechanical system. It's all kind of a um improvement necessary. And then we've got other not just climate control, but there's some air handling units that need to be replaced. Um I can't remember exactly um which which rooms they're in. Maybe it's the the gym or u but there's some air handling units that also need to be replaced as part of that. The biggest exclusions here is um this does not include classroom renovations. and what it's a nuanced but distinction there is we're really only renovate renovating a classroom as necessary to get the mechanical equipment in there. So again, that'd probably be your ceiling. And then if you go into a if you think of a typical classroom

024and you look at that exterior wall, usually you'll see a mechanical unit in the middle, right? That's the unit ventilator that's providing providing the air. Um, and then there's shelving on each side of that, that shelving would get replaced. But the wood casework that's in the classroom that's got the the kind of like the cupboards with the doors and that would not need to be replaced. So, there is some shelving that would get replaced, but it's only the shelving associated with the unit ventilator. There wouldn't be any painting, no um no marker boards or tack boards or any of that kind of stuff in in this current project. It's simply just what's needed to do the mechanical improvements. Currently, there's no library renovations in this as we've got it laid out right now. So, the

025library would remain the same. the main offices and the nurses both on middle and intermediate side are excluded from this. We have talked um about the second redundant network core. I won't get deep into that, but what that is essentially is you've got a core currently at this building which is a hub for all of your other buildings within the district. There are districts that create redundancy in that because if there were anything that were to happen technology-wise in this building, it could have impacts to your other elementary schools. And having a redundancy there is just, you know, just like it sounds like it's there to protect in case anything happens to the main distribution here, you'd have a backup to be able to keep the network up and running. So that's something we've talked

026about um but currently excluded from the project. And then also the LGI adjacent to the library there, like if right next to the library, that's also excluded. Um and corridor any kind of corridor locker or corridor improvements. So there wouldn't be any new tile added to the corridors. there really would be no changes in the corridor. On the site side, we've got concrete walks around the building and some playground improvements. We got a little bit of asphalt work to do there. I know we've done a lot of the asphalt has been replaced at that building, but um this area that we're talking about here is if you go on the fieldhouse side, if you go in the fieldhouse entrance, the bus loop I suppose at this point, if you go in that before you go

027up to the fieldhouse down to the right down kind of towards the technology rooms, that area that goes down to the loading dock, we haven't touched that asphalt. So, that's starting to get aged and it's showing its age. So, it's not a lot of asphalt, but that's what's left there. Uh, and that's currently included. Excluded from the project is anything to do with any kind of field improvements out there. So, you know, there's been talk about adding a baseball field out there for modified as well potentially adding lights, those types of things. Currently, not in this project. So, just to overview that here on the floor plan, what we're talking about is essentially anywhere that you see the light blue. Essentially, anywhere you see any of these colors is going to be some ceiling replacement,

028we're also going to have some flooring. It all really depends on whether um we can feed it from below or not. So for instance on the middle school side since we have a first and a second floor or a ground and a first depending on how you want to refer to it. A lot of the piping that is for this we'll call it the first floor that matches the intermediate side could be fed from below because you've got this whole space which I call the ground floor there that all that piping could really occur in this and then could come up. So we might be able to save we haven't accounted for all ceiling replacements in this area just a little bit you know it's some percentage of it. So so we've taken advantage that

029way depending on where we have to write route the piping but again the important thing here is any renovations done to these classrooms is directly related to the climate control and to be able to get those out there. The green is the gymnasium and locker room renovations and then that I think that covers that. Okay, moving to the high school. Primarily at the high school is the pool renovation. We've talked about the pool at quite extensively. So, this obviously includes that p full pool and locker room renovation. Um, it also includes the corridor edition and I'll show you on a plan, but basically what that is is it connects the end of the science wing or the Kwing or you know whatever you want to call that there over to the library or over to

030the cafeteria sorry. So essentially it connects that that final figure 8. The intention there is right now it's likely you're losing the corridor to and you know we haven't really done much other than put some sketches to paper to to quantify square footage and make sure it works. Um but as we dig into this we may find that we actually lose the the hallway the old um hall of fame hallway right which is why we've taken so many we've done so much to incorporate that hall of fame into the new gymnasium. So there's a lot of technology that is in the current project. So, we've already come up with a plan of how we're keeping that Hall of Fame alive digitally in the new gymnasium. And all of that is in prep for when we

031fin work on this pool. We may lose that. Again, I call it the Hall of Fame corridor. Just that access. And that's why it's really important we still create that corridor on the east. It's at the east side essentially of the existing pool. And it's where the old loading dock was. It's where everybody goes into the pool. Imagine just filling that in with a corridor so they can make that connection. We do have renovating. There's a few classrooms left here that have not been renovated. Primarily second floor around the um language uh language other than English if that's still the acronym. Um but it's the second floor there over the health wing and the art wing essentially. So it's including the renovation of that. Um which would also bring the climate control because I think

032those are the last classrooms in the high school that don't have climate control. So that would come with that as well. We've got some roof replacements and paging system and masonry and and some technology network upgrades. Specifically excluded currently in this project is the stem edition. So the stem edition I'll show where the proposed for those that haven't been on the board as long. I'll show once we get to the plan where the idea is for that. U but currently that this cost does not include that. That would come in a later referendum. This also doesn't include anything with the music. So nothing with the auditorium or the music suite is currently in this dollar value. Also excluded is the south. So the it's the old south wing. Some of us still call it the

033south wing. Um where the curt curtain wall it's the curtain wall. It's where the science wing is. All of that curtain wall. You know Mike and his team are doing good job replacing gaskets, replacing seals, but that system is original to that building. So you know it's getting aged u but currently it's not included for replacement in this project. LGI relocation. I know I think the idea is to use the old wrestling room for the LGI ultimately when this is done, but the project doesn't include doing any renovations to that right now. So, there's no cost associated with relocating that. And then the other thing that I know we talk about a lot that's still excluded is the toilet room. So, there's still some toilet rooms in the building that are still aged. You can

034definitely see them as soon as you walk in. And all of the stair towers. So if you walk around the building, you can see where the old stair towers are versus the new space and it's right in the middle. But currently, just to get to the number where we're at, it's not included in the project. So just a talking point. Come to the site side. Some of the things we've included is some fencing. So we're not dealing with any fencing I say to the west over towards the baseball field or out towards the bus garage. This fencing we're talking about is actually on the east side. is basically between the properties on Center Street and the high school. So, we've got that that parking lot and where the bus loop is. There's some fencing, but

035most of that fencing has not been replaced. And right now, we're proposing that that would get replaced as well as lighting of the marching band/warmup field. For rec for a reminder of that, that's that space behind the visitor bleacher at the stadium. So, you know, we built that that um as part of the stadium locker rooms. We built that space at the end of the locker room that was essentially for marching band and activities outside on the field. That marching band ultimately the idea is that that connects to that practice field. So behind the behind the um visitor bleacher, we have that space for practice and and so forth. So we've added we've um we've included some cost for adding lights to that portion of the the field. Tennis court improvements. you know, the tennis

036courts are in pretty rough shape out there. So, I think that's one of the first projects I actually worked on when I came to Horseids. Um, so that's that's something that definitely needs some attention. And then the exterior digital sign as well as some more asphalt replacements. So, the asphalt replacements specifically are the asphalt closest to the Mik's maintenance building. So if you think of the main parking lot, we basically did pavement all the way up to you can almost see the line if you drive that parking lot. You can see where the old to the refurbished is drawn. And that was all done strategically because we didn't know what the future of the maintenance building was. The So at this point though, that asphalt has gotten to the point where I think it's worth

037actually having a discussion about. So, it's really the asphalt from that line in that parking lot going all the way north out to um Sarah Street. I think Sarah Street. The excluded things here on the site is you got two generators at the building right now. Um those generators are getting up there in age, but this project does not include replacement of generators. Um it also, like I said, I mentioned before, no fencing out at the old stadium. So, anything around the baseball field, the old stadium, you get to the bus garage, that area, we haven't included any fencing replacements out there with all the unknowns. Um, nothing with the baseball field and nothing with the old stadium. So, currently in this project, the old stadium would would remain as is. We wouldn't be doing

038anything or with these proposed, I shouldn't say it so matterof factly, but with this proposed layout as it is, that's excluded from these these costs. So to the floor plan, as I mentioned, um we've got renovations first floor. This is kind of the art room, tech suite. Um that area that those are classrooms that have not been touched as of yet. So that would be included in the project. You can see the purple is essentially the area we're talking about taking over for the new pool and locker room and such. Um, and essentially what we're doing is we've we we are confident that we can keep that existing wall essentially, if you know the building well enough, the wall that separates the north gym from the locker rooms, that tall wall would remain in place.

039We could fit the pool entire so we would entirely leave the north gym standing as is. um and it wouldn't have any impact on that north gym while we were building that pool which basically sets us up as we all know kind of sets us up for the next phase which brings that music rooms music suite all together right the idea is creating a whole suite that is essentially that space to some extent you know how we end up using breaking this north gym up but essentially in that next phase giving us an opportunity to move into that next suite but we felt it was really important to make sure that we could keep that existing wall. One for cost, you know, nothing we don't really want to tear this big wall down if we

040don't have to. U but it it creates a nice delineation between the the music suite needs and the pool needs. It seemed like a good line. The idea would be that the locker rooms would actually potentially be on this end um with a pool and um diving and all of that. you know, as we get deeper into that, we're confident we can make this square footage of I don't even remember the square footage, but that essentially works out. The corridor I was talking about is this yellow, right? So, the idea is I'm not sure that we can keep this corridor open when we do this. So, we definitely need this corridor connection so that we can still have circulation around the pool, right? So, we'll still have this circle around the pool. the stem suite

041I mentioned ultimately the idea is that it fits into this space. So um the intent with this project would be that that could still absolutely happen in the future. That's still the space that it would land. Um, and we would design this space such that it supports that. And we'd have, you know, we we've been talking as we dig into this, if this is, if this is identified as a priority, we're definitely going to have to dig into how do we create at least some kind of temporary or not temporary, but a current vestibule, right? Because this is still going to be the entry for the pool somehow. Um, so we've got to work through that with knowing that our ultimate idea is that we're, you know, as part of this STEM suite. The idea

042was that we could create a lobby here and the STEM suite would kind of surround that lobby and ultimately that lobby would lead you into a second floor and there'd be a second part floor to this pool. We got a long ways to go design-wise there, but um, we are confident that we can make all of that work and this is kind of how it lays out in the project. moving to the second floor. That's those classrooms I was talking about on the second floor. So again, between first floor here and second floor here, we essentially that at that point once you've renovated those, that's all basically all classrooms, all educational spaces within the high school will be renovated and climate controlled at the end of this proposed referendum. Okay. So, bus garage, bus garage

043currently in the project, fuel tank replacement. So, we did do some work with the fuel island a few years ago. This is specifically the fuel tanks, the above ground tanks that you, if you're familiar with that site, they kind of sit back towards the storage building, those above ground tanks. So, that's part of the as well as some asphalt replacement over there. Maintenance bay, more just ventilation improvements. We did do um in the last project we did add the vehicle exhaust system which is really good from what I hear in terms of the mechanics over there but there is no real there is no um maintenance bay ventilation currently in that building. So improving that I don't want to say there's none but providing improvements to that will just continue to improve that environment in

044terms of but the vehicle exhaust system was was I think a pretty good improvement there. I've still got more mechanical improvements. Um, as well as there there I didn't there is maybe one ADA toilet room in that space and it's in the conference room. So, this is actually addressing the toilet rooms that are for the staff that are not inside the conference room. So, there's improvements there. And then there's some metal siding around the building that's in disrepair that it's time to um take some of those panels out and replace those. The big things excluded from here, electric bus. This doesn't have anything to do with no power improvements, nothing to do with electric busing where we've um chose that the roof is actually in a decent enough shape that it doesn't need to be

045addressed in this referendum. So, no roof replacement, bus wash system, as I mentioned before, no fencing on this site, no replacement of fencing. We're excluding windows and overhead door. Overhead door, we did add overhead door automatic operators in the current project. So, that was a good improvement for the overhead doors over there. But in terms of replacing the doors themselves, that can probably wait um wait until a further discussion. Okay, great. >> All right. Thanks, Chad. So, this just brings all those costs together. Um you know, you saw each slide in building had a cost for, you know, each option. This puts them all side by side and then gr gives you a grand total for option A and a grand total for option B. Um you can see the one note there about aability.

046Uh you know we looked really closely about u maintaining um a schedule that maximized the available state building aid. So, as we kind of laid out how this would work, we were looking at aid resets and also um trying to stay under your maximum amount for each building. Now, in some cases, you can see like a good example would be Gardener Road. Um option A is going to kick you over that maximum and that's the range you see the 85 to 90% is um an example like that. you know, I think it was Big Flats and Gardener Road that that kicks us over a little bit for those option A um scenarios. So, um that kind of lays it out from that perspective and then this kind of just goes through um potential schedule to

047consider from here. Um you know, tonight we're at March 19th presenting these ideas that we talked about in January. Um, our hope would be that we'd get some feedback from you coming out of this meeting and and even if it comes a little bit later like you did with your your last board meeting, we got some feedback the following week. That was really helpful. Um if we could gain that we would uh look at you know progressing that idea or these ideas further and do some further design development in that and estimating with um during April and May and then bring this back to you in June with whatever request you may have and and continue on from there. The target would be as we've laid out previously is a December referendum for this work.

048Um, so from here we're looking for some feedback. >> Just so I can add one of the things for tonight because I I don't mean to correct you. We can't really take a lot of outside the board meeting at this point because really what you saw were the numbers. If I can just go back. You saw the numbers option A and option B. Option B provides that the the basis of what we talked about at the last meeting and and culminating. It does not provide a lot of wholesale renovations throughout option A does do that and gets probably I would say the district in its classrooms almost to about 90 95% fully renovated. There's still more work to do, but we always knew that it would take three full projects to get to that point.

049The difference, you can see, is about $25 million. And the issue is, and that's why what we need is guidance. Are we at the option B or are we closer to the option A or what are your thoughts? And we can go back through each of uh the classrooms. But the reason why that's important, these are rough numbers and they are very very rough, but they're are much better numbers than we thought they were. Uh it's square footage. So what happens is we need to zero in before we can really work with our construction management firm, our architects to really start getting into more finite detail to get more accurate projections of these numbers and to look basically from your discussion, are we at B? Are we at A? Are we somewhere in between? Are

050we somewhere outside? That's what we really need tonight because it's going to take roughly two solid months to develop not two options but one potential thing to bring back to the board so that we can actually work with our financial advisors and get the specific costs. Right now we have rough rough numbers and the rough the numbers are it's hard to put out because people will hold you to them. We know that option B is probably potentially a little less than our very first project in impact to local baits and our first project was 99 cents or on the dollar or the thousand or $99 per 100,000. We know that option A was roughly $1.98 on the th00and for $198 per 100,000. Both of those passed with supermajorities to update the district. We can tell

051you right now option B is right around where I believe if we did the rough numbers is right around where the first project was. I think right around that 80 to 90 to a dollar. And option B, at least from what our estimates show, that's why we need specificity, is less than what our second project was and just a little bit more than uh the first project. I think the difference between the $25 million is about I think it's 2% on a on like a tax level or about the difference from doing one side versus the other is about $32 per 100,000. And that we have to remind the board is not put in all at once. Even if say a vote was taken say like they said in December that impact will not come

052for about two to three years and then it will be spread out over a four to five year uh time frame. So it's not like you get this all of a sudden. It might be like in the first project I think we got in year three it was a 9 cents and in year four it was like 13 and then 15 and then 15 and then it was like 11 but they space it out over the years as you bring on on u your costs and spending throughout the project. We don't have that specificity. Tonight's discussion will get us to set something so that we can have that specificity for you late May, June pretty much. So really our discussion right now is if we can go back through each of the buildings and see

053where where where's your thought. We want any thoughts that you have. We're going to we're using the video so that we don't have to take notes. We can go right to it, but we'll also take notes on do you do you really think we should do this or we shouldn't do it. You can see the excluded. Also, one last thing, remember if the third project is put into place by the community, there will be initial investment. But remember, every five years as the projects come off, the district should reinvest that money. And there is no local share very much if you plan it right. And for the next probably three to six full projects. All that excluded work and more can be virtually done on the aid coming back from the state and the initial

054investments. So it's not that they're excluded. It's just that we have just we have sort of like a finite budget that we can work in with any project and we're doing that and we want to bring most of that back. You saw 85 to 90% potential eight of them. We will know more as we get our financial advisors in. But the biggest thing about that is every dollar invested no matter what by this community is going to bring roughly 85 cents to 90 cents of the same community's tax dollars back to horse heads versus Waverly or sorry Mr. member uh or Corny or any place else because that's what they've been doing. And I think that resonated with everybody almost eight years ago when we did the first project because otherwise sooner or later you're

055going to have to do the updates that $25 million difference and that's what I want the board to think about because that's where you'll give us this vision. If you don't do that work and say you go with option B and that's fine. What happens is that $25 million work is most likely going to have to be done down the road. And every year it's about roughly a five to six% escalation. So if you did a hundred million now, 5 years from now, and you want to do that other work, it's not 25 million. It's probably going to be about 32 35 million. >> So that's something that everybody asks us just like we do with our home budgets to look into. So we want to open the floor, get anybody's thoughts. So, I'll turn

056it back over to Mr. Christmas. >> Okay. Thank you for the presentation. So, it's sort of an open time now for board members to ask questions. Um, we can we can go building by building or folks can just kind of speak up if they've got their own thoughts or questions. Warren, you like you want to say something? >> I do. So Jeff, could you refresh my memory as to how um the financing gets reset every five years? Because in my brain, I'm thinking we're doing work at Rididge Road right now. So anything that's on the chart up there for Rididge Road is not aidable. That's in my vein. So explain how that works and refresh my memory please. >> Yeah. So um the state resets your aid for each building every 5 years from the

057time you have a building permit. So Ridge building permit it now is about a year old. It's about a year old. So you have four more years before that will reset. And it's when you do when you have your next building permit. not it's not associated with your vote or when we design something or build something. It's when you're issued a building permit every 5 years. So the way we've you know done it in the past too is we don't do all the work at one time, right? There's a lot of reasons for that, but one reason is we align the work for when your aid has reset. So we're not going to do any of these projects without the reset taking place or propose any of them. If I understand accurately, at the best

058what you're suggesting for Ridge Road wouldn't take place for another four years, even though it's included in the potential vote to the public. >> Correct. And you know, we're whatever what are we eight months away from a vote, too. So, you know, by the time you vote, you're only three years away, practically, three and a half. So, >> can you explain that you all very >> Yeah. And so that and what Tom's talking about is very critical too is we plan these we do think about that schedule and that timeline so that we've planned escalation for that period of time from when we you know from now when when we've done the budgets to the point where we get to construction with all the projects. So if if it's uh one of the projects might

059be two years away from construction we've calculated the two years from now of inflation. If it's four years, we've calculated four years of inflation. So, you're protected there. Yeah. This is a lot of information to process. So I might be a little little scatterbrained, but if you're going just to kind of piggyback on what Warren was just asking, I I have a lot of questions, but just to piggyback on what Warren was saying, let's say the high school right now, the high school's currently being worked on, and it has been. So if this phase were approved, again, it might not be for another four to How long out are we talking for this next one? And then I guess kind of piggyback on myself to keep going, there were a lot of exclusions from building

060to building. Is there does that mean that after however long it would take before that reset, then this phase and then another reset and then the next phase four if even though we only have three phases, let's call it phase four, five, 10, 20, however many phases we'd like to put into this. Um, so all of the exclusions from building to building, that's when they would get put in. So we would, for instance, I'm just staring at Gardener Road, the multi-stall toilet room renovations, exterior electronic signage, loading dock improvements, that wouldn't happen for nine years potentially if am I kind of thinking about it the right way? >> You are. Yeah. Okay. And so for the high school part of the question, yeah, is um because the the size of the high school building, the

061aid capacities, uh extremely large, >> right, >> compared to uh big flats or one of your elementary buildings. So this current project is not using the full capacity. You still have some capacity at this building >> and certainly the middle school we haven't used much at all. So as we're timing it, there's we're we're aligning with that. There's some work that can be done without an aid reset and some work we have to wait until the aid resets. >> Would the idea to be though like to put the in exclusions at the end of this phase two and then put all the inclusions into phase three or is that kind of backward thinking and that kind of thing? >> Well, the exclusions are um not in this estimate at all right now. That would they're

062the way we've presented it that would be for future consideration for your fourth vote. If you think about that, this being three, it'd be for your fourth club. >> Okay. >> Yeah. >> Just just so that you know on the exclusions, what happens is we sort of have to look at what can have usable life out of it as well. So like those toilet rooms, they're they're still functioning. They can they're not pretty like the newer ones that we've been able to touch. So that goes with the BCS. So, and that's why the state does the BCS, which is the building condition survey, is so that every 5 years, you're always revamping it and looking at it. We've looked at a lot in option B, what is the built BCS, but there are things that

063are on there that are the exclusions. It doesn't mean they have to be done right away, but they are things that we have to keep an eye on, right? And like you said, horses 2030 was always about three because no matter what, we needed to get three financial streams going with the state to start recycling that five-year system. And that's what every school district works on. Once you get that going, basically the fourth project could be entitled something different and I'd highly encourage you to uh but that fourth project is really going to be paid for by the investments made in the number one project which was roughly what 94 million something 90 say 94 million. If you had 94 million and now it's coming off the books, you have the ability to do a

064lesser project, but you can see that lesser project's probably maybe 60, 75 million, >> right? That's how districts keep up. And that's potentially with no impact on the local tax base. Good project summation is when you do that, you always do a little bit so you keep that funding stream going in the out years. I I can tell you, you do this, you're going to get at least, if the community were uh approving a third project, you're going to have the next three, six, and maybe beyond that will be funded by these first three. And that will do nothing but wonders for the entire district, its value, even homeowners, property owners, because that's why people want to come here, too. There's other things. It's a great community, great businesses, but the schools are really what

065people drive to. And that is what they did in Corning. Every other district has done it. And that's why the boards of the past have said, "This is what we wanted to do here when we opted not to merge or consolidate with Elmmyra Heights." So hopefully that explains. >> It absolutely does. I was also curious. I'm sorry to monopolize all the time. I'm just I'm full of questions. Um, is there a any kind of available cost analysis when it comes to things that were excluded? I'm just curious as to how a decision I I'm very I'm clear on a lot of why decisions were made about what to do and what not, what to wait for. I want to say it that way, what to do and what to wait for. But I was wondering

066if there is a cost analysis when it comes to the exclusions available to peruse just to check out what you know what it would have cost to say throwing every absolutely everything into this project just to see how >> right how much more it would be. >> Yeah. Just to out of morbid curiosity. >> Yeah. We we do have those numbers we can pull together. Yeah. >> Yeah. >> But it it I have to it's a great concept. >> Yeah. there is we would be putting a tremendous local share on this that it would not be once I will tell you we also look like priority based on the BCS there's level ones level twos and level threes if you want to explain >> yeah yeah and a lot of that is you know like

067Tom had mentioned before about what we what the life cycle remaining is right and those things that have life remaining or or that um your maintenance staff could could extend the life then and we get up against the maximum cost allowance. We start looking at those items of what could be excluded because our our goal is always to make these projects as um aidable as possible and minimize the local share. And to do that there's hard decisions, right, of of excluding some things. And so we took all that into account with what we proposed to you here. And and if we can add remember option B is what the board asked us to do. So we sort of went above that option B of the the minimum of what we feel needed to be priority

068and we did what needed to be priority and what makes the student and student populace and teacher populace similar in all buildings no matter what classroom you're at. So that's what option A is try to keep. It doesn't matter whether you live in Ridge Road, sit gardener road, uh big blast, middle school, high school, you're getting the same type of educational environment as best we can with what we can afford until we can go further with another country. Okay. >> Could you just clarify? Listen, I think Matt is insane, but he's heard from some people that are upset about the exclusion. So, could you um clarify like what the maximums are that went into your thinking? Like, does the building maximize it? Like, I'm just making up a $10 and we're already at the $10.

069So, all those exclusions would be solely on the taxpayer or something. >> Yeah. >> So, could you talk maybe in those terms to understand the philosophy there? >> Yeah. So like high school is a good example is um you mentioned the current project that's used about half of your cost allowance. This 35 million here uses the other half. So unless we waited for another four years to work on the pool, we would you know we wouldn't have that aid capacity. So, anything you add within that timeline would be 100% local share versus the the 10% local share and that's what really, you know, changes the the financial plan. So, we we did consider that each building has its own cost allowance. I mean, we have the data. We could we could look at at our

070next time around a little bit closer with you, but um most of them um the elementary schools are the ones that are the hardest to fit within. And I know that big flats at at 17 million with option B was pretty much maxing it out. And uh Gardener Road, the maximum cost allowance is is somewhat similar to that. And you can see we got a big swing between option A and B. So there is capacity there between the two but a exceeds it you know so it's like is there a middle ground there? There probably is but you know we were looking at you know like Chad laid out the rooms that had to be expanded to achieve the uh climate control is what's in B. The all the classrooms are in A. So if

071you did something in the middle, you'd be kind of picking and choosing a little bit, you know. >> Thank you. >> Yeah. Yes. >> Is um so one, you know, thank you for this. Um it's it's been really exciting being a part of it from the beginning. >> So to see to, you know, to be at this point, you know, and I'm just hopeful that we get through this. Right. >> Right. Yeah. Um, is there, you know, and I know I know you spend a lot of work trying to maximize the aid you can get with one building versus another building and and things like that. Um, we have done a lot in this building and yes, I know I know the pool has got to be the priority, right? I mean that the pool's

072not going to last, but is there the opportunity to just do the pool here and maybe not do some of the site work here or some of the other stuff here at the high school to be able to give us more more cushion to be able to do more of the equity at the elementary schools. Do you know what I mean? >> Um that that you know to allow us because I mean I don't I don't really Yes. I know B is kind of the minimum that we've talked about at the elementary schools but that doesn't seem right. You know like I feel like we need to do what we can to try to get to the A. But yet, you know, that you know, 20 plus million difference between A and B is a

073lot, right? And, you know, and in trying to figure out how how do we lessen that difference a little bit and because we, you know, we have been hearing a lot around, you know, high school, high school, high school, everything has been focused on the high school, right? >> Um, you know, so, you know, can we take something away from the high school to >> Yeah. And I think that would be something we could look at. You know, there's there's not a lot of different work areas at the high school. It's those other classroom areas, which which you could pull back on and and possibly some of the site work, but there's not a ton of sight work either. >> Yeah. How much of the high school budget goes to all that stuff versus the

074pool? Because I know the pool is the big money thing, right? >> Probably the the biggest key thing though that I would advise you as you pull from one building to another, um, you just don't want to pull something that's fully aided to something that's not, >> right? Yeah, there's >> and that's the balance that we would have, right? Um but you can absolutely do that. Yeah, there's that, you know, if you wanted to do like for instance the the middle school um were really focused on climate control, not and the minimal classroom renovations to achieve climate control, not o overall classroom renovations like we are at the elementaryaries. So if you wanted to expand on that, um that there is a capacity there. There's a little bit. I don't know if there's a ton,

075but there's some there. You could add work there and get um good value for your money. Um we wouldn't want to add any more work at Gardener Road, >> right? >> In option A, but maybe there's a middle ground there. You know, in option, >> right? In option B, you're telling me in option B, Gardener Road and Bridge Road both have capacity from the option B up. There is capacity. >> Yeah. Like Jeff said, it's closer to that 15 17 million capacity really is a two, >> right? >> Yeah. I miss Dale that that's a good question. Like I can tell you at the high school um with the STEM suite down the road and we have problems with garnering enough technology teachers. That might be an area we looked at. Uh eventually if you

076had the STEM suite that would become really the head of the athletic office storage facility because it's perfectly located between uh but upstairs you you've kind of heard in the past the foreign language is the hottest rooms. I mean air conditioning and so forth when you go into those rooms you have to renovate them. uh we can certainly look at it, but if what I wanted to point out is when you look up even if you did like what you needed to do option A at Big Flats and then option A at Gardener Road and option A at Ridge Road, even option B's at middle school high school are the same amount. >> Right. Right. Right. And what will happen is just so that you know if you I mean if you chose option A

077and say we can trim that down a little I that's one of the things that we're looking at for some information here. Um of of course we're going to try to do that to get the best possible option. But with option A virtually the elementarymentaries are at the same level as the high school through the end of this project if you look at it. Right. >> Right. I >> I think the idea is that you would get them all. >> I was looking at the total number for option A. Can we reduce that overall total number for option A? Keep all the option A stuff for the elementaryaries but be able to pull reduce the dollar value of the high school to be able to reduce the total number overall. So we could still get

078what we want in the elementary schools but take away some from the high school >> round numbers. If we could reduce the high school by 5 million, the 129 goes to 1224, right? That kind of thing, right? >> Yeah. Yeah. Yeah. There's possibilities of that. >> Yeah. It's like we know there's possibility for middle school stuff that's not connected to classroom, >> right? >> And it's the gymnasium. I mean, let's face it, the gymnasium is an outstanding gymnasium. It's going to be soon a modified gymnasium because all varsity will be taking place at the high school. >> So you have that, but there'll be some structural things there. I do want to caution, you know, taking stuff out of the high school doesn't necessar sort of like what Jeff said, some of that school, right?

079We'd want to target that, right? But I hope the board is saying if we can if we I think what you're saying is we want to try to address that inequity just because of construction at the elementary if like what you said picked the option A's and did that we'll try to bring that number down but that option A will get every single elementary room pretty much renovated >> and it will be on the same level as the high school and the high school will have the rooms that aren't renovated renovated. So that that argument tends to go away that it's not about high school, elementary, or middle school. It's about everybody getting the same type of environment size. The one school that is not going to be renovated fully but HVAC uh and is

080emphasized is the intermediate middle school because their rooms are already built according close to that size, right? But that should be the next project that a lot of focus should be also on the middle school. >> Right. But right now the biggest disparity we have in the district is in the elementary is in the elementary schools when you look at the old versus the new. >> Y >> I mean even even here at the high school you look at old versus new. It's not the same disparity as you have in the elementary school. >> And that's what this project is key. >> Right. >> I was ready to go. >> Yeah. Christine, I'm so glad you said that because that was exactly what was on my mind, too. You know, we need the pool. That

081that's really non-negotiable and I'm even concerned that it's not even going to be able to last before we get to the next referendum. Like, that's a real concern. But I feel I I tend more toward a but like, you know, I feel like there's a middle ground there. And I think I strongly want to see our elementary schools be on par with the rest of the district. That's a huge um yes for me on that. Um I do have a question. You said you were looking at uh parking. Curious how you're going to squeeze anything out in big flaps. Yeah. There's an opportunity to pave those areas. There's also an opportunity at Big Flats. It's difficult. It honestly it's difficult at Big Flats and Gardener Road, but the primary thing would be to fix kind

082of the gravel that's out front by the sign because I I know we've had some gravel there, but people don't necessarily I drive by there often, so I see people still don't like it's not striped to encourage the use of that. So these are ways that we can take those gravel areas, pave them, stripe them so that we can more efficiently use that space. So I think at this point, certainly for operations of the building, most of the time when I drive by there, I don't see that gravel area full. Now that might be because people don't want to park in the gravel area. Uh but I think if we can convert those areas, those temp areas into more permanent with real striping, they'll get more use. that doesn't solve necessarily the bus loop and

083the parent drop off solution. Um but I will tell you that my um site guys have started looking at that very simply and ways that we can change those areas and use the current footprint we have but change curbing potentially and change patterns to improve that. So at big flats that's where we're leaning right now is is capturing those spaces that are temporary and maybe reorganizing some of the curbing there. And then on the other side, >> Erin, >> it isn't out of the realm that we may have to look at our neighbor and see if there's anything that we can discuss. I know Mr. Cogland's been talking to the gentleman as well. Uh, right now I will tell you with all the stuff that we've done, there isn't necessarily a drop off problem. It's

084not out on the road. We're one of the few districts that actually pay attention to that. Corning doesn't care. And it's nothing against Corning. They have roads. cars are out on the roads. We've actually done and taken great lengths to make sure that that doesn't happen at both Gardener Road and Big Flats, but there are challenges that I think the same is true at uh Gardener Road. We're looking at a possible other entryway and a back area that some staff could park. Sort of how we looked at Ridge Road and tried to make it so that staff could park in the bus loop and different things. We're limited on land. That's the hard part. I think we have potentially good options at Gardener Road. Big flats. We either have to stay within our footprint or

085we're going to have to expand a little. And it it's not that much. I think it's maybe 30 to 50 feet. Um but that 30 to 50 ft, >> it's not our land, >> right? >> so Tom, I had a a question for you as well. After the presentation, you had gotten up and you had started to verbally explain about um you know what referendum won and spreading out the the amount of time >> for me. I'm a very visual person. I don't know if that's something that you can create a couple of slides out presentation. >> That would be really helpful. >> Katie has the historical plus we're working with the same fiscal advisors. That's the name fiscal advisors. Uh they are the ones that give us that projection. It's just hard to ask

086them to do it one time on a hypothetical then on two plans that we need to sort of gear towards that plan and then really get solid numbers. >> But it's helpful to see what for the past >> y >> for especially referendum one now that we're in two. It would be helpful to see that information to give us some concept of what's going to happen with the third >> for me anyway being a third year and not here at the beginning of when all of this was happening. No, I I know like back in two if we had a crystal ball back in 2017, we've done two projects and between both of those projects, the tax rate for the district was scheduled to go up by roughly $2.98 per,000 or $298 per $100,000 home.

087That was in 2017 2021. our tax rate was eight say I think it was 1790 something but say 18 really our tax rate back then should have jumped over the project to $21 >> but it has not >> the second project was supposed to get it up to that point but all during those years and that's with our budgets included our tax rate has dropped to $168 with all of this >> right and I think that visual would help all of the stakeholders understand a little bit more the financial impact that this will have on us. >> Sure. >> Thank you. >> Sure. >> Uh thank you for your presentation. Um I would be in favor of option B. Um, I guess when I look and see that you're adding more classrooms and our enrollment

088is going down, I'm not in favor, even though you're making the building more in line. All the elementary buildings have had additions and renovations in all of them. Um, so to me, the pool is the priority. And so I want to understand the pool area. we would have to wait three to five years to start on the pool. >> Uh no, no, we would be using your existing aid capacity at the So the first two projects would be the high school and the middle school. >> Okay. And so we could do that and get the aid even though it's you said the aid won't be closed out from the gym project or >> what I was um trying to say there is you had um I'm going to just use round numbers. Okay. you this

089building has 60 million. 30 million is tied up with the current project. You have 30 million available to do enough today. >> Gotcha. Okay. >> You know, that's not the exact number, but that gives you the the idea. >> Okay. I see. Okay. >> So, what I'm what I want to make sure it's clear because I I think I understand the other part of that question too is right now say the pool collapsed. We've got to do it right now. There's no project. We can't do it. If a project were approved, say in December, but we've got to go through planning and everything and wait for the aid to reset, which we don't have to. We may have to juggle projects to get the pool sort of frontloaded. But if say we didn't have money,

090there is a process if we ever had that issue that we could go and say there's an emergency to state and try to get them to move that aid up uh if we didn't have enough aid. But it doesn't appear like we're going to have that problem. But if we did, there are avenues that we can explore to try to protect the district. >> Okay. So the gym that we're doing, is that fully aidable or is that only partiallyable? It's foliatable. >> The gym is >> Yeah. >> But the stadium was not. >> Well, yeah, I know it gets a little complicated. Um, uh, stadium buildings like out buildings >> Uhhuh. >> Um, do not receive aid ever. >> Okay. So, >> yeah. And the site work is a different aid buckets. is Tom mentioned

091incidental um any site work you do you have a different capacity for incidental work >> but the stadium itself >> wasable was aidable yes okay >> because I heard the stadium itself wasn't aidable either >> it was okay thank you for clarifying that >> they don't it's very confusing >> um my other thought is uh a couple years ago when you were budget crisis. People were saying, you know, eventually we would need to sell Hibid Road and then the district offices would be going to Center Street, but there's no mention of uh renovating Center Street to get the district offices there. So, are you guys just going to go live in the classrooms over there >> if we have to? Yes. >> Okay. Just one >> we are look at we are also working at

092this time potentially with another vendor to provide some rental income to take care of that as well. Uh and that will eventually go into the budget as well. >> Okay. I just >> I just can't release that just because I don't want it to be out there who they're talking. >> Okay. I just wondered because nothing's mentioned and I know that was uh you know something we said should h I wasn't on the board then but the board that was here then said you know Hibbert Road would eventually be sold um that would be revenue coming in and then center street is where you guys would go. Well, if I can correct you, Hibbert Road, if it's sold, is not revenue coming in. That must be returned into the debt service to be returned to

093the taxpayer because it's a selling of a building. Okay? >> So, we've got to be very careful about that. In other words, it's not extra money. Um, what happens is >> when we move, it's sort of like we're occupying parts of Ridge Road right now, >> right? >> We will adapt over time into those spaces. we have to rethink how we do it. It's the same thing Elmyra did with Washington Street. However, Elmyra went out and had a project with Washington Street and the community approved it and they fully paid 100% local to update that building. It's beautiful. We're trying to figure out the best way to do it so that we don't have to ask for local, not necessarily take anything hardly from the budget, but have a revenue stream that over time can

094do the same thing. Now, if Thank you. >> I I'll offer a few thoughts questions. So just to be crystal clear, uh even under option B, we achieve the clearly stated goal of the board of climate control across all the schools. >> Yes. >> Okay. >> Yes, that's accurate. I think, you know, I'm kind of reflecting on I certainly have heard the um noise about inequity. I'm I'm I'm thinking we probably substantially have narrowed that through. I mean, we've done all this work at the elementary schools, new new gyms, you know, um libraries, cafeterias, additions. So, we've done quite a bit of work at the elementary schools. I do recognize we've done more at the high school. On the other hand, high school has more than twice as many students as any other single school

095in the district. So, I can see both sides of that. Um, I think as I look at it, couple of principles that I would I think we should stay within the maximum cost allowance at at each building and it sounded like option A was pushing beyond that to some degree. So if we and then if we try to somehow find something in between, we would still have rooms that are left unrennovated in the elementary school. So we're still picking winners and losers, if I understood that correctly, right? So um I'm not sure that's in a better situation to be in than having, you know, all of them unrennovated until such time as we can have another project to address that. um you know and it's substantial. It's a 25% almost 25% difference between the two

096which is substantial. So I think if there a way to I I liked the idea I thought it was I mean of trying to shift some. So for example the gym at the middle school it seems like that you know could live to be renovated another day but I'm not sure that there's an effective way to take that and shift it to a different building because of the cost allowance issue. Right. >> Right. Right. I mean really the only place we have capacity in option A would be um the middle school. You could do more classroom work at the middle school if you chose to do less at the high school. >> But that has looking at just option A, we could do more at the middle school, but it's just taking the project even

097higher. >> Yeah. Which I don't think is a good idea. The hard part is you're always going to have some over the allowable amount just because you just can never perfectly say, "Hey, we're just going to be within this amount." You can, but that means some things may get half done. So, you just have to be very careful with that. So, I think Hunt does a good job trying to keep us right at that level. And that's what like uh fiscal advisors really do to try to give you the best financial plan. And sometimes they'll come and say, "Hey, if you can take a million dollars out of this one, that will get you in where you're maximizing it the most." And you try to minimize that. That's really the next step. So maybe it's

098not so much a shift, but like I think you were saying Christine, if if we were looking at maybe just trying to reduce the overall cost, you could keep but we wanted to to do the renovations at the elementary schools, we keep that in, but maybe remove look for other school portions that could be removed because that just reduces the overall number. I I just think it's it's it's like four billion that could be able >> right >> because of the gyms. And see that's the conundrum. We can take it out and lower the amount. It really I don't believe it will have any negative impact on our programs or anything. Yeah, >> that's just part of >> well the question you know that none of us can answer is I I think and you

099talked about this you know we would get data on what the we talked a little bit about the impact of a hund00 million project versus a 125 right and it maybe it's not as much as you might think when it comes to the actual tax impact but at some point you know I think people will think it's right um and it makes me think out. It's kind of like what you were asking, Matt. If we do get into this series of the debt, you know, being able to continue to do these things, our list is getting shorter and shorter, right? So, there are some things we could hold over to another project. Yeah. Because of all the work that you all have done. So, um, it's a tough it's a tough situation to be in

100because I think ideally we could we could continue that room renovation for equality purposes, but I'm concerned about the overall cost of a and so would want to see if there's ways to maybe d prioritize other things that um would balance it out more. as much as possible. I just don't know if we can do all but I need to know if that's what the board fund because that's what I got to set. Yeah, just one last qu in some cases there's well there's renovation and then we also have addition I guess because we're we're losing total classrooms because we're resizing but um with the declining student population. Is there is there any way to look at it where you'd renovate but not have to add? >> I mean we didn't begin looking at that

101and I think that is one of the things that we want to uh dive deeper in. Um, but if you recall, it goes back in time when we looked at the size of the additions for the this round of um right sizing classrooms. They were much bigger. Like originally, we had planned an addition at at Big Flats that I think had six classrooms. >> Yeah. Resize that, >> you know. Yeah. and and same with Gardener Road. If you recall, we were going to connect all the way across the back at one point um to rightsize all the classrooms. So, um even though we are showing a couple classroom addition at um Gardener and Big Flats, previously there was it was much larger. So, that's accounting for that decrease in already. Yeah. >> Okay. the hard

102part to get them to the recommended sizes now versus the 600 that they were. There's no way to search wings without doing without doing some form of addition because honestly I will tell you we don't want to do additions because they're only hatable at a much lower rate. We want to do renovations as much as possible. But when we were looking at it, I think when we were looking at it when it was the bigger the eight and the others coming across Garden Road, we were probably up near two 200 million. And then we started looking at size and so forth and right sizing and saying, "Hey, we won't have to do this now because with this enrollment and we know that that's probably close to your maximum enrollment now. We really only need this."

103And that's where they got just I think the two of Gardner Road, two of Big Lines >> and none and none. I mean originally ridge road was supposed to at the end of the new wing was supposed to actually connect back in with I think six with the enrollment that we have in the sides. We don't addition which makes Ridge like if you look 5 million to 10 million. >> I mean look at the change in the cost but that's renovating two full wings but the cost is down because we don't have to any type of condition. >> Yeah. So, that's a great point. I'm glad you mentioned it so everyone understands that you're saying the plans already take into account, you know, as they've changed over time, they take into account the anticipated reduction

104in students. >> Yes. >> Yeah. Okay. >> So, going back to the concept of um the maximum allowable aid. So, I'm picking Garden Road. There's roughly a $20 million difference between A and B. It is B at the cap or is there a number in between that would get for Pardon me? >> It's in between those two numbers. is I I guess you know my thoughts are if you could build at what the maximum allowable is in each grade school it might be different I mean to me $1.5 million difference between A and B at big flats doesn't seem to be a a huge differential there to upgrade the entire school, >> but the other two that that's a pretty substantial difference. And if we're looking at a way to change the towing number, which

105seemed to be somewhat of a consensus, not to pick on Garden and Road, but there's $20 million differential right there. Um, so maybe come up with a number where the maximums are met at those grade schools and sounds like it would the 125 number would decrease in some way. >> Yes. Yeah, I think you're you're correct and and I think that's a good um approach, right, for us to evaluate and study a little bit deeper to see um if we can get closer to those maximum cost allowances on those two buildings. And I think that's one of the things we struggled with in our construction meetings was the fact that, you know, when you go from option B and then you look at option A, I think Chad, you and I had that discussion. Well,

106and please, fourth grade teachers, don't hate me. What if we only did second and third grade renovations and fourth grade would catch in the next one? What if we only did second grade re renovations plus HVAC? Right? Where's that happy middle ground? I think people would just want to shoot me. Um, but it's it's like Mr. Christmas said, you don't want to create winners and losers, but ultimately everybody over time will be the winner. Option A does provide that over time. Everybody will be the winner. The question is is can we try to trim that down and do the best we can? What I need from the board is do you want renovation part of it? is really B there are not B is no renovations really that much >> not many >> there's the

107renovations on the roofs that need to be right sized >> right >> so it's it's really >> in other words if we're blowing out walls we're going to renovate them but it's very minimal so Chad real quick is let me just go through back to the beginning so in big flats this is a In B, which rooms are renovated and which rooms are mentioned? >> Just the ones in orange will be renovated. The blue, the pink, and the green will only have HVAC. >> Yeah, those are >> in option A, every one of those rooms plus the renovation gets renovated. >> But it was only a million and a half. A million and a half gets you that much of a difference. >> Yeah. >> Wow. because you're already there. >> It's because we're not

108right sizing the rooms. The room the limits of the room >> I got. Okay. It's just more cosmetic type. >> But you said we're at the maximum aidable on option B for big flats or we are we going to get >> all that aid 85 to 90 at this number 17 million. >> Okay. So depending on how work it, they have to try to work their magic on the other portion that would be outside the maximum allowable. But it also depends if all of a sudden their reductions can get within >> but these these numbers you're giving us tonight like option B 104 million it could potentially go up. It's not guaranteed at this number 104. Correct. >> These are based on square footage. >> That's correct. >> That's where every project starts. That's why

109we need to get specificity so that we can actually get better on square footage, better on concept, and then have an estimator look at it besides the architect. That's where many districts go wrong because they only go by the square footage and then when they go out the bids sometimes you don't have the funds to do what you requested >> and then things get cut out >> right we have what happens is I think that's a good point Sue is it could go up then we're going to have to I mean as a team we're going to bring you some options to bring it back in line that's really what we're trying to do is now get to one plan and say can you get behind behind us and then we estimate it and we

110start doing what we do trying to get it in line. And I will tell you all of our projects have come in once we get to the finals they come in on budget or under budget and on time except for co I just want to Dan you made me re I want to make sure I I did misspeak here. So the difference the purple that's shown here is also in A and B. So the biggest difference so because the purple is the only classrooms left in Big Flats that are really small. That's part of the original building that's in the blue purpleish area. So those classrooms are all right around 700. It's not even like 690 or something like that. So actually the orange and the purple are in both A and B. The difference

111between A and B is the green and the blue and the pink, right? So in A, orange and purple are always staying the same. >> The pink and the blue and that's why it's only a million dollar difference. >> Okay. >> So in B you're getting that that purple area is also getting >> like if that's a good point for Chad. If say we said we wanted to go just to the maximum allowable, right? And do B. I'm just trying to get used to this thing. Do B, right? That means the pink and the green would not be renovated. And that's okay. The next project, those would be the targets, right? That's what we're trying to see is where is the board's tolerance level so we can build the next project. So that's a good

112one. Any questions on big fluts because I want to go through both of these for each of the elementaryaries that most yeah big is the most confusing. So as we go to gardener road here is option A. Everything in color gets renovated fully and resized as needed. In B this is the only areas that will be touched. So if you look at A and you can see the purple and the green are in B. All that other area and the addition will not be done and they have room to do it. I don't know how much do you know what >> how much is their maximum for >> maximum cost? >> Yeah, >> it's around big flats. It's around >> so it's around 17. So somewhere there's about $10 million to difference to get this

113and I can tell you part of it's in the renovation because that's going to be the heading, right? Um and you got probably 50% of the building unrenovated in B versus A. So thoughts on garden. Can I just say one other thing about Gardener Road to think about? The reason this one's really different too is it's currently fully cooled. >> It's fully uh climate controlled. >> So, um in a we can reduce that amount of renovation work because we don't have to do anything to get a climate control that's already there. And we were focused on that with the first grade. The first grade getting um right size and getting bathrooms within the classrooms and things like that. >> Yeah. >> And we don't need the addition for that. So Gardener Road is a little

114bit unique because it's already um climate controlled 100%. >> And Garner Road is a much newer building than Big Flats of Ridge Road, right? What's that? What's the the year? How much of a new 50 years old >> feedback something static? I don't know if you want your opinion. I I think that was one of my my thoughts as well is that we would have the other buildings that were more modernized and then Gardener Road not being as modernized and would that impact where families would start to look to purchase their homes. So I I would be for doing some modernization in in Gardener Road just for that fact. Can I? >> Yeah. >> What I think would be interesting to know is what amount of renovation could be done for the 17. You know,

115we're we're $10 million over the max cost allowance at that. Right. So maybe that we're there the prudent thing to do would be to try to do what we can but within the scope of the cost allowance. >> Concur. >> Recognizing that doesn't there's still going to be some portion of the building then that's not >> renovated. Yeah, I definitely I agree 100%. Y >> what I'm gathering is try to get as much as possible for our coffee. We're going to have to go over in some places. You would like to see renovations for the most part >> to try to eat out across the district as best we can but still being along the maximum and not trying to go over that much. >> U is that sort of where >> Yes, that's you

116nailed it for me. >> Yeah. Yeah. Yeah. And and maybe have a short list of things that even within the max cost allowance we could look at as dep prioritizing to the extent we think the overall number gets to be you know I would think if we're going to stay within cost allowance then A is going to come down some we're already talking about somewhere between A and B most likely but I just go back to for example the middle school gym like I don't know how much that is but it could be if we have to really sharpen our pencil. There may be things that we say, you know what, this could wait um until >> But I also I also think does everybody want the kids to have the best possible classroom environment

117for as much as we can within the cost? I guess that I'm trying to rephrase that >> because at B we may be below cost allowance and then we're not updating as we should to try to maximize our A because we've got to be again it goes back to Jeff's we can cut >> but we may be cutting things that areable and we still have things that are unatable and the cost actually goes potentially up a little because it's not asable, right? We want to try to find the balancing and maximize our aid, maximize our ability to have the funds coming from the state and minimize our potential outlook. >> Yes, I think you you said that accurately. So I would like to see chilling for everybody some modernization and and equity across classrooms pull

118a definite and minimize extract what we can in order to delay for things that maybe aren't in that BCS uh high level of need. >> Yeah. Is that pretty much the direction at this point? >> Yes. Maximize aid. >> Maximize aid. >> Maximize equity >> where we can and it's appropriate. >> And a classroom focus is what you're saying, which I mean, you know, we always talk about what's best for I can't think of what's more the classroom is where it all happens. Sometimes it's aable, sometimes it's not. >> I mean, look at what you can come back to us with what you got. >> You may have to be unatable because >> I've been told to correct it. That's the only correct. >> Well, we saw people come out in droves to address the

119parking situation. if that's something that can be done in >> cost effectively that will help minimize the issues that people are having especially at gardener road you know if we can do a little bit of work on big flats awesome right so I >> right I think there's ways to look at it holistically to say how can we how can we touch on these things that really need to be done >> you guys think you have that fiscal advisor to get all that done by June. >> Yes. >> Is that what you want? >> Yes, sir. >> Any other comments from anyone? >> Okay, great. Yes. So, thank you very much for the presentation. Uh we appreciate it and all the work that you've put into all of these projects over the years. So Dr.

120Douglas, you don't have anything else on that, right? We can move to we're moving to item three, which is adjournment. >> I want to feel. >> All those in favor? I. Any opposed? Okay. Meeting adjourned. Thank you.