HCSD BOE Meeting 3 13 25

001everyone and welcome to March's uh Board of Education meeting here in the high school multimedia Center will you all stand in honor America and join me in recci I Al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible liy and justice for all I have a motion to adjourn to Executive session for the purpose of discussing ten reviews all in favor oppos exstension all right hopefully we'll be back at 6:00 that's the plan in the high school multimedia Center we are returning from executive session and set the pledge uh before we adjourn to Executive session so now we are reconvening to the public session and our first order of business is to pass uh the minutes 2.01 2.02 and 2 for please

002can I have a motion please curiosity discussion comments um meeting of I know yeah you did leave I left after the meeting for presentations before the disc yeah so if you can just up the iiz call a question all in favor iOS abens all right next is our community uh questions and comments um this period will last for 30 minutes unless the board wishes to extend the comment SE uh section those who wish to comment during the community comment portion are asked to speak at the designated microphone State their name and address or role adhere to the 5 minute time limit and follow Board of Education policy 2370 for public participation at board meetings and you can find that policy if you have a smartphone there's a QR code where our clerk sits at the

003door and you can take a picture and we'll talk on your phone please note that the public comment period is not designed to be a discussion but rather an opportunity for the board to listen to your SE sentiments regarding this evening's agenda so do we have anybody that wishes to speak my name is Angie L and I reside at 10 Circle Ina I'm a parent of a junior in hor high school and a super senior who attends Phoenix G I want to take the time to thank the B in the district for supporting Special Olympics unified program and forets when we made the decision to have our daughter attend Phoenix Academy to pursue her SE diploma we were told that she would still be a Raider however to be perfectly honest without Unified sports she

004wouldn't have any reason to identify as a reference Unified sports is a partnership between the state um Athletic Association and Special Olympics unified as a hores as a unified Champion School and the district identifies these themes as a Varsity Sport our daughter participates in UniFi bowling and basketball and her experience has granted her the opportunity to truly feel like a Raider if you have the opportunity to watch a unified event you will see that Raider pride is off the charts as a parent I'm excited to see that she has been able to add extracurricular activities as part of her High School experience she has made friends that she would never known she's learning how to harness her competitive spirit in a way that's socially appropriate and she has the to belong in an atmosphere that

005is truly inclusive she is thriving when our daughter was born we knew early on that she would need somebody to advocate for her so today that's why I'm here um I'm here also to advocate for the other UniFi gror student athletes as well my first point you seem small but when looked under a lens of equity it's significant enough to mention this year unified bowling team was not provided at uniform every year the athletes are offered the chance to purchase te merchandise and if the family can not afford it I believe the youth activation committee covers the cost this year appears that the district determined that the team shirt that was able to be purchased by parents was a sufficient uniform so I'm wondering if the other varsity teams received their uniforms through parent payment

006in club fundraising um or if it's just unified also we had uniforms last year but um they went missing I think I'm not really sure my point is that I remember being a student athlete and I remember having pride of wearing my uniform to gam some matches the simple Act of providing a district uniform will instill a sense of Pride and demonstrate Unity my second concern is something that feels much bigger than a uniform request please consider providing a head coach and an assistant coach for each unified bowling team next year Orsa is lucky enough to have an amazing turnout for its unified bowling teams we have 46 students participating which required us to split into two teams again this year these numbers speak volumes to the of inclusiveness that the coaches have worked hard

007to create and maintain currently there's one head coach and one assistant coach assigned to the entire program unfortunately Staffing hasn't been adjusted to meet the increasing participation two teams means that the coaches are often in separate locations managing the emotional social and behavioral needs of over 20 students with different abilities I'm aware that the district provides One toone support if they have a designation on their IP and nursing staff for students who have that destion as well but I'd like to remind the board that the administration in the administration that many of the students have IEPs that indate 1511 at 1211 support while this isn't a classroom setting my daughter's disabilities and challenges don't only exist in the classroom transitions can be a huge barrier for students with disabilities and the UniFi rolling experience is

008one that has multiple moments of transition riding to the alley on the bus exiting a bus preparing the bow practicing moving to a different Lane going back to prac prac Lan and then doing everything in Reverse it can be very difficult at the end of a long schoolly to be successful without an adequate support an increase in Staffing would be mostly more closely aligned with many of the IEPs in place and more support would allow for smoother Transitions and greater successes for student athletes an increase in adult support would be a win for inclusion I know that the district is proud of the recognition that comes from having such a strong unified program just as past month program was represented at the capital and the district enjoyed sharing the news on Facebook for likes and

009acknowledgement perhaps my two requests can offer the district an opportunity of actionable support anytime a district is intentional about including students with disabilities there will be challenges and additional cost but I have chosen to believe that foret Administration is fully committed to remaining a unified Champion school and being a leader in this worthy Endeavor thank you you timed that perfectly if I can if I can mention this normally Mr I was there uh I tried to get out once or twice and I always love to come to senior night and then senior night and make my jersey your impact was all in one I very Hefty night but um I do know there was no excuse there was a problem with uniforms at the beginning the uniforms were not put away the year before the

010way they should have been uh and it was Alo during an ad transition so I apologize for that they will be addressing it just so that you know uh as far as the coaching that is something budgetary you had great timing uh so it it's something that we'll take back and discuss but we are facing a challenging thank you very nice to anybody else that wishes to speak tonight [Music] scr that's never a good sign okay um my name Jessman 4889 Hilby Road milport um when I was in preschool my mom went back to school for Education um my father Works evenings and as a result and thanks to some really understanding professors I went with my mom to her night school classes I would sit next to her seat with my little bag of

011books while she completed her English her child psychology and her calculus classes so she get her deg grade um in elementary school I sat in her classroom in the afternoons building simple craft projects for examples and organizing cran boxes while she buil lesson plans in high school I volunteered in special education rooms in the Summers and after graduation I subed K12 uh during college breaks in 2006 I was hired as a one to1 and I my career in horse heads um so it's not of true to say that in some form at or another I've been in classrooms my whole life and with this District as much as it pains me to say literal decades I'm old it's okay above all this I am a Community member in horse heads and have been my whole

012life and that is how I come to speak to you tonight long um I've been with the district long enough to see buildings Clos programs restructure and then restructure again and to see initiatives through from conception to committees to concl I actively attended board meetings Community forums and budget chats Faithfully for many years and I have watched superintendents administrators and board members coming up I used to go on vacations or to educational conferences in Albany New York New Jersey even further out and people would see my School logo and respond with hey I saw your play it was fantastic or oh my God I saw your team play they're amazing this year or your band competed against us you guys are outstanding in the last several years that tone has changed when the logo is

013recognized it can be with a sympathetic face now and oo yeah we've seen your board meetings yikes or and oh my God I didn't I watch it every week I didn't get to you this week but I heard about it did someone really get mad and stomp out don't misunderstand me the things that people admire outside of our area about this District are still happening our staff and our students are still doing amazing life-changing things UNIF Sports veterans programs Arts so much more too much to list in the time I have but in the last few years the shine of the students successes have been overshadowed by ill preparedness Personal Agenda and the very public Dramatics of a select few in public facing positions to say that I am frustrated and disappointed would be a

014gross understatement passion is important so understanding that there are times that you'll prepare argue your point with every ounce of passion you have and still not get your way and that is devastatingly disappointing but it's also how it works when you're on a team you were elected to work as a team and teams do not always agree but our response to disappointment has to be better than the behavior that has been observed and the reputation that is cultivating for our district I believe that individuals who find themselves in a public as the public face of this District are responsible to build it and its Legacy Brick by Brick and the bricks that are being added are bricks of being volatile disengaged ill-prepared and belligerent and do not make for the reputation that our students and

015staff and Community deserve or the Firm Foundation our district needs moving forward does our district have challenges absolutely all districts do and doing the right thing in the face of challenges means setting aside all personal agendas for the sake of our students it is the only way our district can rise to meet new challenges with dignity and success I believe in the staff and students of this District I would not of devot the time I have and the roles I have if I didn't believe in the district's potential to be a lasting change in the lives of our children and I also believe that this board has the capacity for all its members to find the professionalism dignity and decorum that represents our students and builds the Legacy that the horse heads district and its

016students deserve thank you thank you to uh both speakers tonight is there anybody else that wants to speak there was only toal or two but I don't need to cut anybody out all right um moving on to um section number four which is the student representative report uh there will be no report tonight Mia is in the play Tonight Tonight is the opening night of Into the Woods so if you haven't gotten a ticket yet you can get a ticket for tomorrow night at 7 Saturday afternoon at 2: and Saturday evening at 7 and it will be well worked your time to experience the wonderful um actors and actresses that all right moving along we move to the report from the superintendent and and I believe that will include a budget update on Athletics technology

017and Facilities I just want the board to know this will be my shortest record until we get to the um no I want to emphasize with the UniFi sport Special Olympics uh and the things we've done I had the experience to uh start this all in New State Al unfortunately we are growing uh and I think later tonight you will see the impetus of that growth not just in Unified sports but in just about anything we're doing whether it's Sports Athletics ex curriculars uh and our clubs so that is something good to hear but it's also something that we have to prepare for because this is what our students do the best at is participating and we want them to participate and I want to thank the board for always providing the opportunities to grow

018that over the time uh as far as the superintendent report uh we've got a lot of things into the woods obviously tonight tomorrow night Saturday we have a wonderful group of young ladies heading up to Kingston to go to the regional championships in basketball uh on Saturday at 3:00 if anybody wants to join us in the drive up there um they will be playing war with if they Prevail the next week they will be in the final four for their division uh and those things that's important to know they're not covered by the budget we have to figure it out uh but the district will always figure it out because that's what we do for students so I just wanted to put that out there spring Athletics spring season senior itis has all started and

019it will pick up each in every day of this week as the temperature rises and kick off on Monday for most of the JB the SPs I know that our band will be starting into the parade season uh and as we do that that is the premise for what we're doing tonight do we keep everything the way that the community came out and firmly said last year this is what we need to do to keep forets the way it is and that is some of the discussions tonight that we are going to need from the board so leading into that we have the third opportunity for overview that we've started long ago in February and I want to appreciate the familiar faces that we have seen come out because this is what it's about even

020though there's a video we really need people to be out and about because you see only little things from the video sometimes you don't hear it as well you can't see or hear or the emphasis of the people speaking the board and the engag so this is that public view officially we don't need have to do the we do it and we're the only District in the area that really does this very quickly so we provide that option and what we hope as people understand we are as transparent as it comes versus any other District that's where I believe and my administrative team does so as we start this third budget overview of our process where many have not even started the process probably we hit with budget overview and let me make sure I

021usually don't turn this on and I got it right the governor's proposal there's a lot that's going to happen to make suit between now and the end of March the governor's budget proposal increased School of Aid by 1.6 billion or 4.8% Foundation a increased Statewide by about 1.5 billion or 5.87% and unfortunately cor heads is one of the 300 school districts that received the bare minimum increase of 2% of 549 that doesn't even keep up with the rate of inflation and you'll see that we've talked about that all districts are guaranteed a minimum of 2% notice we're at 2.02 they really generous now there is legislative advocacy I've returned from Aly there is a push to at least add an additional percent minimum I can't say how much that is because it could be anywhere

022from zero to roughly about $200,000 we'll take anything we can get from the state at this point uh so we have to watch that as well as what they're doing with electronic buses what they're doing with regular Foundation are they going to take something away we' have been told that they will not the big thing is there's no proposed changes in expense driven Aid which means like our categoric a it is what it is so that we won't let them Universal School of meal is actually being ranked up I I believe the governor and the assembly and the Senate however with the elimination of the Department of Education and what's going on in the federal government we're just notified today that they may be shutting down the food programs that program depending on what happens

023at the federal so that may impact people out there we don't know because officially near state is trying to take over that program so I think there's a push me pull you situation uh we actually are looking at and we do already what the state's major initiatives are for graduate we've already been well on our way as well as the science of breing and that's our curriculum that's one of the major things that you've been hearing about and that we've been doing team mental health and first aid training initiative is in the government proposal obviously do I have a student here anything I graduated 23 oh do you have your cell phone on me yes would you want me to take it away during school day no thank you I appreciate that pretty easy when

024you got stock right here no problem but there's the distraction for learning environment standard uh and what that means is the governor is trying to propose a bellt bell removal of um learning devices or cell phones is really does cell phone band uh the legislature and assembly is taking a little different t on it each a little Nuance they don't believe it should be a full ban and they also are trying to say that we should decide how we're complying with their requirement not just the government so we're waiting to see that and then the last one is something that everybody's looking at is how do we make sure that all schools have college and high school opportunities or what's known as duel enrollment opportunities a lot of times uh different schools different contracts have

025limitations on them the state is talking about doing way and saying it's law and once they do that we have to start providing it's not immediate it's really targeted for the start of September 2026 I think it is but I don't know if that will survive depending on the legislative process but those are the things that are out there in the proposal in addition as you can see Foundation Aid it's important this is one of our factors it's about 25% of our funding for our school district and if you notice in the third column that's the dollar amount we've gotten from the state each of those years really look at 23 24 great 2425 still not bad but we were still in trouble with inflation those are the only two years that they sort of

026topped inflation all the rest they did not and this year 2.02% we're getting 549 no business if you have to find cost and you have undefined Revenue you can't keep existing unless you find the revenue and we only really have three sources federal funds state funds and local funds and the state is saying if the locals want it they will provide even though they try to limit what we can raise that is a part of our discussion but knowing this Foundation a history is important because that paints the picture of where we're at challenges District continues to face communities desire to make maintain services for educational extracurricular accidents and horse that's our core Mission and beliefs no matter what our community said we don't want Cuts last year we want to keep it and we

027will do what we need to do and they provided us the opportunity unfortunately if the state keeps going down this way and inflation keeps going up which we were told it is and health insurance keeps going up our costs are going to have to sort of push into that again we have ongoing inflation pressures and health insurance costs we still have Staffing shortages that's not necessarily due to any one cause but there's people that over the past 12 to 15 years have been told don't go into teaching and that's sad because that part of us stting shortages changing retirements although we understand it Administration why the state wants to do that doesn't mean we agree but that costes STA and shortages any dynamic in a district that causes negative images or negative position causes Staffing

028shortages value to address contracts cause Staffing shortages the good part is we' tried not to move into those fourways and keep fors above that we are having challenges and we have to address that we have continued rising cost of B uh no matter what if we don't have control of it we don't have any say po passes along and our boards only pass one portion of the budget because their budget is not approved by the voters our district budgets across the state are the only Avenue in New York state where voters have the final set this is your budget for the voters to consider but it's ultimately the voter's budget and they make the decision so that's what this process we also have the 2% tax cap legislation which I hate it's not because I

029hate it it's the intent that he's told everybody you can only raise your budget by 2% but it has nothing to do with 2% it's a calculation which I'm sure Katie will go over at nuseum in the next next to last presentation as we bring it back but really it just says that communities do what you want but if it's above this level you need 60% approval if it's below this level you need 50% approval if you don't pay pass any of your budgets you can't raise any income and you will be forced to cut massively that's what the legislation is and the community does seem to understand it Governor hok's proposed phone band initiative is going to be a problem will it cost us no because I can tell you right now at the

030high school a lot of our teachers are already handle we may have to do some nuances but when you walk into some you'll see the sort of multiple shoe wraps where the kids can put their phone in turn it off in the pocket and that way it's away from them and the teachers teach some of the teachers just say store your phones turn them off put them in your backpack some of the teachers actually say I want you to use your phone for education and all of that should be the adenes that our teachers and staff our professionals will control if there's a problem my administra team will have and I have not heard many problems from them because they are read also you've already heard me say National political climate ofate Federal funding uncertainty

031it's a driving factor and we're never going to get a firm answer going back to funding our local Revenue the bottom line is what rate we went up that's that 2% right and the top rate is the inflation that area in pink if we would just keep up with inflation and I know that's hard to say we would would have had to go up as high as 79 or 6 but if we would have just kept the normal trend line of inflation we wouldn't be in this trouble but if we just kept up the inflation our budget Revenue right now would have an additional $10.1 million in it could you imagine what this board and this community would have if we always kept up to inflation we wouldn't have been in that situation last year

032now that's the local and that's the hardest part because the state's saying take it from your local well you want to try to manage that and I think if we are responsible over time and rebuild these budgets uh taking that into consideration each year the community will support how do we maintain but yet be responsible in the bad years you might have to come up a little in the really good years like 9% inflation might have to be down a little so that's the local government but it's the same thing at the state only in the last two years the end of the grph they finally went above the rate of inflation at 10.4 and 5.87 that's what they should be doing but they don't so they actually made up some ground in the past

033two years last year they owed us about 3.7 million in Lost uh support because of inflation because of the last 2 years that 3.7 has come down to 2.3 now take that 10.1 2.3 is everybody just kept up to the rate of inflation we had 12 .4 million we have a $2.3 million gap right now plus we're using 1.4 or 1.6 in fund balance would we have to use that we would be able to explore enhance and even save for a rainy day ultimately all districts have to get on to this path and people may say oh well he's just saying that I'm just telling you those are the historical facts because the fact is the same thing with retirement systems ERS TRS the years that they went really high for districts and the years

034they went really low back in 2008 9 10 and 11 that caused the Great Recession if they just would state with the simple trend of 3 to 4% a year the state would have never went through that recession again just drawing it back notice 10.47 5.18 look at it there's my chart 10.42 5.87 what the numbers ended up being pretty accurate they tell the story and they actually match and sometimes you can't tell that story and and show the match this time we tend very much easily so with that we have our preliminary 2025 26 Revenue budget number three I keep saying that because it's not really a preliminary anymore but it's number three we've done this three times already and I'll turn it [Music] over okay so I will also be relatively um quick

035tonight with some um updates from the last time but we'll get through the three departments presenting tonight's going to give us a benefits update and then we're turning it over to the board to have a discussion on where we want to go from here so project the state a for 2526 same information that we've seen before um the the nominal increase in Foundation Aid as we all know is we discussed in the P certainly not enough to keep Pace with a budget of our size the expense grades are down due to the budget reductions being made last year to budget balance or budget budget balance the budget last year oh good um so state aid um is not much of a help to us this year the whole picture actually a loss of almost $300,000

036tax cap calculation that highlighted is the 2% that Tom's reference thing uh the capital exclusion piece recall that's where our Capital debt and Aid um are netted out to calculate the local share So based on the number of as we've seen them um all along we have a ly increase of 3.4 million or 7.12% summary budgeted revenues also have not changed since we've uh met the last couple times uh just want to point out again that uh total change at 1.38% um is a difficult number to work with when trying to balance the budget spense budget uh just a reminder these were what um you know work that's typically done during the budget process that was presented um on the 27th so just a reminder of this is a list some of the work that

037was done that that's necessary to be done albe it not non inclusive list this is more of that work that has been done since we last met I'll go through them with you uh facility summer labor was increased by $70,000 um we have a lot of work to do this summer with room movement um Drug Center Street moving administrative offices uh so Mike is going to need some additional support from his summer team to get that work done in a timely manner HDA course credit increases uh that's the contractual um obligation within H contract uh so that went up $52,000 based on the credit submitted the teaching assistant workday has increased uh to match the new student day was done on the T in our district in the current work day and modified accordingly to

038um fit within the new model of our our longer student instructional day Athletics will'll get into more detail um but as we heard um numbers are up participation is up that comes with expensive coaches and equipment and things of that nature uh so took a really deep dive into his budget this year and needed a good uh freshening up um and D will go through where we get to add money Transportation Auto Parts um we did add some additional funds for that just for um cost increases that we're seeing in those areas um recalculation of many of our benefits um we're done over the last couple weeks and $176,000 was um increased to our TRS and Social Security lines foot savings I took a look at various equipment Lines within the budget um you know

039how we could make other funds work for what we need and how we can you know repurpose and still accomplish our goals uh so we were able to reduce that by $63,000 sharpen the pencil on Char School tuition looking at our current enrollment in schools um looking ahead at who uh may be graduating out of one of the schools either of the um and made an adjustment um to that tuition line fuel um we did get our uh fuel numbers in um so after an analysis of our projected use the rates received we were able to uh do a $35,000 increase there that still um we feel comfortable is sufficient for our fuel usage in the upcoming year additional breakage um made some adjustments for um additional retirements uh laptops this is one that we

040mentioned on the prior slide um very bottom on the left the $770,000 we were adding to get back on track with our laptop replacement cycle um that are in our student hand for uh their class work we think we can reduce that by 20 $25,000 still be okay what the understanding is it is still stretching out that replacement cycle which you know we'll have some older model laptops still in the system we received our uh rates for our Employee Health Care Health Care contributions um applies that to um as they apply to the various contracts so we will be collecting an additional $200,000 from our employees um as their contribution towards our healthare and then F tuned our workers comp our Healthcare buyouts and our um help administrative fees that we pay Exel for the

041administration of our plans by $70,000 uh so again by all means not inclusive list um what's been done uh since we last met just a reminder these were the considerations that we had discussed um at the last board meeting um the ones that the administrative team has prioritized discussed with the board to see if they um had any feelings about shifting things around or removing or adding um and we came to a consensus that these are the things um that we value and we like to continue to explore if we can make these happen these are now in the budget when we left the meeting we've identifi these and plan was to put them in see what the budget looks like and then make decisions from there so these are now all in so with

042all the changes um that I mentioned just you know the course of business you know this is the work we do every year to finalized budget in addition to um those considerations our total proposed budget is $16 million 3.79% increase again this includes those considerations that we just talked about um and I just want to hearken back to our increase in Revenue the 1% and change we have a budget change of 3.79% which is reasonable that is a well in line um good increase in the budget it's a stable amount it's not a reasonable amount um unfortunately with that 1% in Revenue the answer just not meeting even as reasonable as this budget is so our Gap a little bit more than where we left off um 2.4 million we were around 2.3 in change

043the last time uh so $100,000 in change more to the Gap um so pretty neutral I take that as you know a neutral position and just for conversation take so you have the range you didn't want to make the Assumption of what those considerations you would or would not want to entertain leaving or taking out so to give you that range if they all came out the Gap would be uh $2 million versus the 2.4 so again they're all in there and they're all out in the second line so that's uh the discussion for tonight the budget also includes those items that we uh typically use as tools so the the ly population is in there um our standard amount of our ERS reserves andal reserves um in fund transfers um from school lunch and

044the fund balance of 1 million and I think I want to before turnning over to time just want to remind folks of our our Reserve balances so the the last column is our security projection that pertains mainly to um the eil reserve and um yeah that's it so ERS has already made its contribution uh the EV adjustment won't be made until the end of the year which is why you see the $200,000 difference and I just want to remind the board of we had a pretty lengthy conversation last year about um a large Tech settlement that we know is coming we settled a few years and they were continuing to challenge five more years and we we knew a settlement coming um we're just not sure when or how much um so we strategically instead

045of building a million dollars into the general fund budget to the detriment of stepping and programming to plan for that and in the general fund budget we targeted a million dollar out of the ERS Reserve that we would liquidate to unassigned fund balance to pay that tax liability when it settles I will say settlement conversations are happening they are moving I would not be surprised if um a settlement is reached amongst in the next month or two so that would be our plan so when we talk about tools and what's left and what we can do just keep in mind that million dollars from ERS is ear marked and friendly off the table you're rewinding I am rewinding I backwards um an update on our bus proposition we last talk to you about um our

046proposition would be $1.6 million um and for more discussion with our our bus vendor and all the economic things that are happening um there are expected to be cost increases to the buses that the bus manufacturers will be passing down to us um so we added um roughly 20% to each bus so 1.9 million is what we would speak to borrow um we don't necess have to borrow the full amount um but we need that protection just in those C you go up just so the board knows k was very kind at saying the 20% right where are buses mostly made in this area Canada somebody got that one but that's the hard part now we're not to exceed that we're going to try to do the best we can but unfortunately you're going to

047see the impacts rather quickly of certain things with the buses we know um but because they're on state bid officially they're supposed to stick to those prices but because of the thing called fourth major out of their control so they will be able to adjust their bids so we didn't want to go out with one and then not be able to deliver so we had to make the adjustment because you do vote on that resolution tonight uh for proba and one one thing to know so when you read the composition the no the word seven does not appear within the proposition it's 1.9 million Pur buses so that does give us the flexibility so we're not bound to buy seven so if we find we can't do seven um we do have that flexibility to

048buy what we need within our partners so that's something we changed um a few years ago to uh be a little less specific um specific enough whether it school buses what size school buses whether they're scvs um but leaving the quantity open so we can right I'm coming next to briefly update on this particular slide uh since the last thing we saw there's two items that have been checked off I believe and that's the review of special education needs to speak last time during our um our meeting and our updates to let you know it's an ongoing food process based on csse that will up to come and needs of students that come in on dist so as far as a decision to be made by the board or consideration or kind of betting it's

049something that we just have to do as it comes and we think as you heard Kelly last time plan appropriately for it the other one review student intervention services I will be discussing in two weeks um we do have some plans in motion but with most things we want to make sure that our staff are involved and have conversations with them to understand what's happening and how that's going to play out so we do have a plan for the student um intervention services and I'll be presenting on that in two weeks the two standing items ATT tennis court repair we do have meetings coming up to discuss that further and what that might look like um and how to um address the situation of ten courts as well as the parking that's required for next

050year will the isms um Backlot and then the high school when we have the um the buses and H line of some changes of construction and then um that need to be addressed so more to come on those two and I will present on intervention services on my presentation oh I'm sorry the science case might not have been checked off we do have some um information as well in two weeks on that Tak your team have been working through that and we'll have some information on it we expect some C neutrality in most of those items if not savings I hope but definitely some neutral cost as we Shi um things from po Coter make to in housee as we talked about a couple weeks ago just some quick clarifications last time we spoke there

051was a question um we had we had a question coming from the field about is the district no longer going to be participating in raar around care because commentary was made about before in after school coverage we are participating in W around care again the district is still continuing to you have you know we're not going to take over that job we are talking about the supervision of students in the a when our do open to which time we exit them out to the bus into the parents in the PM with the shifting of the buses and the the the times we currently already do this we have teaching assistance and others that assist with the pickup and drop off routines we were just making sure that everybody was aware it's a consideration as we

052look at new bus times we'll have to adjust those this is not the intent for the district to take on additional work to provide wraparound Services that's not what we refer to talking about supervision when our building is open through um arrival secondly a question was asked about the speech therapist um line salary line with a large increase didn't sit well with us either we wanted to look back at it and see was going on that was a Bose's um pullback bosis had uh had that service they were providing that service for us although I remember Kelly they did not hire somebody and we had difficulties with them finding somebody for that service so we made a decision to bring that in housee at a full FTE with a pretty much neutral ad so that

053ad was actually from Seven FTE to last presentation eight8 F and that line addition of one at a reduction of a bosy service so for clarity that's why we see that additional it was actually an additional F take that from bosies and we had to because they could not find some of the service information was requested about the assistant principal responsibilities and the te students responsibilities um my team put together about 101 and they stopped um different items and skills um I've been able to kind of um put them into these buckets here um to show the them against each other as far as major tasks um obviously the 12 month the 10 month employees um status and contractual obligations of workday um student management both take on of course the principal assistant principal can

054take on do additional duties beond that whether be overseeing S teams or more B four duties more the formalized processes go into the system principle and the team will not be able to do that any supervision clerical um T teach AIDS teachers um speech pyes social workers all come under could come under the assistant principal in some super supervisor way a students could not supervise employees as um not be allowed for the contract and they would be of the same contract actually for for ex me for the teaching un um supervision uh this supervision goes beyond just your formal observations let's keep that in mind we're talking about the day-to-day uh nature of this work whether it be the modeling and coaching of a new teacher or a teaching assistant that uh day to-day or

055bringing on a new clerical and supporting them in network that would not follow within the responsibilities of DEA students so this is the water CL of conversations about instructional practice all the way to the formal observation process instruction leadership you've heard my team present on ntss and the work that our principles to doing with our staff staff chats and our staff meetings as not within the job description between the students uh slly could be with the principles andant principes in their work obviously not being around the summmer and the logistics that go through and creating um getting our buildings right for the September the de would not be present for that preparations would lie with assistant principal building operations uh a very um General one um again de of students is just that de of

056students overseeing student um safety would be a small overlap with this of building operations but mostly Fe towards the student the assistant principal would be a principal could be much more involved with the D operations and decisions to be made in operations which includes from the principles out and the coverage of the building and administrative favorite the last bullet of all that all duties all of the duties has assigned to the administrator while a de would have to have Rel du of position specifically to students the contractual respon uh salaries you'll see there that's right out of the contract of starting salary of the assistant principle the starting salary of Dina students is a 20% of step five which is $88,000 on top of a salary if I was to take a master's level teacher

057with minimal credits on the current HTA scale maybe 15 years of experience somewhere around 70,000 would be probably a number so be around 65 to 70,000 so add that 8,000 on to that you might get what a de would cost 15 years of experience G contract so I'll say that again you looking at $68,000 minimum to bring on a de with with 15 years of experience we also like to our de have some administrative background have taken some classes in the administrative um course workare so it is likely they are over on a horizontal contract than just the bare minimum emplo so so there is something to be said about the what you you get out of this syst in Principle as it compared to a Dean which is why I think Tom K and

058I advate strongly about if that was the direction that the board wish it would be princi what you get uh at this point switch I think uh Mr J just time I set this up is that everybody's forehead so I just hold it my hand for good evening I'm the director of Technology here at hores and I'm just going to take you through our budget some of our notable points so looking at our our technology uh Department overview and you look at the categories as you can see there has been a jump in the salary the salary includes myself my Administrative Assistant Kelly Kus and our new addition the fund is uh Mr Michael Ro rol uh who's sitting back there tonight um he is our team lead um he's been a great addition over

059the last 5 years we have had about 18 different technicians come through our district um this revolving door could be very problematic to try to you know keep processes in place and systems going moving forward and not to mention the loss of knowledge and then having somebody else come back in uh by bringing Michael and his expertise uh everywhere from you know working at Corning and other organizations doing it uh he's able to kind of give us that Lynch pin for that revolving door to be able to help train we have a new uh technician coming in in about couple weeks uh who was fre placing another and we have a technician that just started a little while and might took them under their wing and takes them under their wing kind of take them

060through the processes kind of keeps so we can have some consistency amongst our teams so that's has been a very valuable addition to our team our equipment is going to stay flat and we're going to talk more about equipment when we get to the L's line but that equipment line um goes from everything a lot of that equipment line can be everything fromone I'm holding to microphones on your table to the projectors to laptops that are needed throughout the district supplies our supplies did increase as we go to one: one we are now putting computers in the hands of students and they are mobile they are going home uh 7 through 12th and to a degree sometimes fifth and sixth graders do take them home but not too um not often um but with that

061comes the mobility of that IOP going back and forth there is somewhere in ter and that's everything for replacing the keyboard those little Keys pop up um and um I can't speak to my friends I like to think I have delicate hands but these fingers are not great at popping those little keys back in usually when a key is popped off we have to then replace the whole keyboard and we're looking at a $50 um kind of Swing there uh we do try to encourage the students to take care of them that accidents do happen we do we do try to uh help with that we do a lot of the repairs in house um our cognitions once they come in they do go through training uh through Dell so that they become Dell certified

062so that they can actually do repairs in house um with that comes a load of supplies but those supplies also include cabling C six cables um wir wireless access points all the prbl you could possibly think from mice uh to monitors and to uh keyboards whatever we need be journaling there's quite a bit HDMI cords is a big Supply one we're always in the need for U HDMI cords our contractual Services kind of an interesting one so every once in a while we come into a technology problem we have to have bring somebody else in um it was mentioned about the Aging signs out like middle school and the high school these are signs that are generally of antiquated uh Technologies such so that our technicians aren't always have the know how to actually um

063fix these so we do bring in these contractual services to come in other contractual Services have to do with like Audi visual lot of the audio visual equipment is proprietary uh software that has to be done with that company so you you do Reserve These funds that have been cut in we had an issue uh with some propriety software over in the cafeteria of the high school we um had PCC is the company we generally contract with they came in and they were able to get in there do the programming that was needed to help resolve our problems so then the bosies line is the one where that's a lot of where our meat and potatoes uh lie and I'll kind of break that down a little bit more in depth ni slide oh animations

064so when we think about bosies we kind of look at them in instructional operational and support this is the three broad categories we try to you know look at bis when I'm working with bis there's a lot of advantages here to um separating them out and this is how the aid sometimes work there's certainly equipment that I have to buy that has to be under a instructional coer so a lot of the hardware Hardware that Fallen under instructional are the student laptops classroom laptops the desktops that teachers use um lab desktops we have two labs in the high school so all those desktops can be purchased through bosies to help get some Aid back um the prum panels uh providing one for all the classrooms uh being able to purchase the B to help get

065that a back again it's money well spent and smart money and again we can also do some of the accessories within there some like a cart like a mobile car for laptops can be sometimes considered in they'll say it's instructional we can get a back but sometimes not that's one of the things we work back and forth OC's on and then software software we use a lot of softwares a lot of cloudbased softwares and this everything from canvas at puzzle quizzes Adobe Creative Cloud and redance learning there just a few of them that we are highlighting here but we do have many softwares that we do the purchase through the uh 512 coer Poes now operational is when we're talking about um our transportation our hi Road and our central office um all our main

066offices of our schools so we do have to supply office lapt house and best house we again can get Aid by going through hoses again using our money in a wise uh way but also an operation we have to talk about networking equipment servers switches access points all these things that are kind of keeping our Network up and running we do have to purchase security cameras as one of them we also run our printing ping through uh bosies again software we do have a lot of operational softwares that helps keep the wheels moving uh whether it's School tool day automation for security cameras uh just for numbers uh Mr C probably this we do have over 500 solid security cameras around the district that we have to keep up and running and they all have

067to do with digital services so using it uh that includes seens our lighting and our heating as well so having software through being able to purchase the Posies and have some support through posies is a big benefit uh includes School tool and also just our Microsoft license license being able to have all our students to have a Microsoft profile and access to all those apps is very important and finally support we are um purchasing a lot of that money that you saw on that first slide is going to the support so we do have one bosis coordinator technician technician uh he accs as kind of ourly aison uh to bosies and helps work with the Telecom teams takes on some projects off my uh plate to help out uh coordinating some of those efforts uh

068then we have free land technicians these are the uh day-to-day technicians who are helping out teachers working oneon-one with the teachers or students of to help keep our systems running but behind that there's even a larger uh set of teams from our server team Telecom dead integration and student team security team health desk developers and actually there's a whole other list of supports that go through to help us keep us up and running on a you know daily basis and that's generally the whole of our techology so you have an increase in the budget what they're presenting to us tonight is increases in the budget [Music] cont Windows update that I think you and mik been whoever you know between you and mik that one because that is a a onetime large that is that

069is that is a joy of it and Mike feel free to come up here and grab the mic out of my hand um but so with day automation uh there is software like I said it's digital so um that does fall under Mike and I do work closely in a lot of projects and that does have an IT element to it it has come to light that day and some of our badging software uh can only go up to Windows 10 we are now into Windows 11 Microsoft has stopped servicing Windows 10 and providing Securities for Windows 10 so to have a Windows 10 machine on our Network right now is a security risk so we are working with day and the sub contrac um organization on this Continuum to try to find out if

070there's a solution here so that we can kind of move this software up to Windows 11 Bose has teams who are at meeting with day on a regular basis trying to figure out if there's ways to do that we we have been able to find some ways to extend it for X number of months to try to give us more time to come up with the best solution uh the issue is is that Microsoft has made this announcement over 3 4 years ago that they were ending this that's why our school district has and my team has systematically eliminated all the window 10 machines from our district uh for security purposes so this does provide quite a conundrum for us to try to not only run the software but run it on anate software that

071is not being supported um again we have teams at bosis uh as well as our team in contact with a and continue trying to find solutions that will work um things that we have done in the past uh why I'm generally hopeful as we have been able to take um computers and KN but isolate them and put them on their own P of little Network and try to have them be able to work for a little bit longer but it is something that the time is taking and we do have to make some kind of action soon and just to add to that so this impacts all school buildings and the transportation building uh so those buildings that currently have active capital projects um that are still open um have not been officially closed out

072we are running this through those projects toate the general fund so included in the total contract May a little over $100,000 we're planning on 8 within the general fund thank you for the presentation I recall last year as part of our budget savings we I think deferred the purchase of some computer equipment and um I'm curious with what's planned in terms of the numbers you just went through will we be able to maintain our current approach toward one to one in the grades where that's applicable or do you see a falling below the standard we're trying to maintain from an equipment availability perspective I'm trying to contain my sweat so yes we will be able to get through that's that doesn't mean it's sustainable last year as part of our budget development Bill took an

073exercise to flatten so we didn't see huge increments in one given year like $900,000 need to replace thousands of laptops so he was able to plateau and flatten a lot of our purchasing as we take another Year's reduction that does hinder that that plan of rephasing it might be to down Road requiring a little bit more rather than a consistent budget adding additional Monies to make up for New Year's loss and computers loss and recycles so as of right now we're okay but sustainability but I just want mention his team put together that that list to say okay we can fix our number every year on equipment and get a nice cycle and just gets us a little bit out of cycle and we'll have to make it up sooner later thank you good evening

074M director facilities for the district um I'm here this evening to Rie a facilities Department overview um 2025 salary for hold it on my chin yeah all right but I'm going to get through this uh last year from 2 2,823 571 uh this is pretty much all contractual you'll see for 2025 2026 2,964 15 on the equipment and vehicle side uh you can see an increase on that from the 88,000 21 to 261 um we really took a pause last year top budgetary years we did buy vehicles we worked well with Jason to maintain and um part of the budget process last year we really to a pause unfortunately this year uh out of that 26 one are two vehicles one will be take it as you've been told from transportation to there we'll take

075one of their trucks to us so it's one truck for facilities and remain about 90 some, other their equipment throughout the year um this could be anything from maintenance equipment for machines things that break anything that would fall um under equipment that would be needed in the pyram process was about 90,000 from there um we actually did take a step back to get ready for this I knew toties I want to talk a little bit about that we did budget last year $800,000 we are proposing 960,000 this year um I'm very fortunate we'll talk a little bit more on our B services but we were able to secure through a grant dandor and energy um our consumption is down we can go back in Baseline over 20 years we're using less energy do we do

076prior to Bringing climate control into the buildings prior to putting lights on the stadium I did a case study just under high school consumption is down and we did not make these investments in LED lighting new boilers and other means of um reducing our energy consumption on our energy manager we something we can not control and one big part came up from earlier on on energy budgets you see just two weeks ago um Mr D found on his own I said bill you guys can look for a new fee a security ination fee and he was curious at home and a a nerve when it comes to energy and looking but he had a d on there and we check out to one ouros Services you'll see where we buy our energy from what's the

077St on residential will we see it on Commercial do we' not seen it on any of school bills after talking with osies they thank us for bringing this light because this will be yes we yet to see it you see it on your residential but what that calculates out to is for the next year for every 600 Kow that we use there will be an extra $10 fee the years following will'll be a $5 for every 600 kilow we use this was a new fee that we didn't even see coming but in dollar amount that was $75,000 this increase you're seeing the other we cannot control we go out on our energy is delivery charges electric is skyrocketing I'm going to tell you there's a big differential between what we use in Natural Gas and

078Electric it's the delivery charge they de haded rate increase they agreed we cannot control it but that something that's a real number I do want to just address though I think it's very important definitely had B on for the amount of time with this Grant and what we do with energy are consumption is lower than it's never been it's just our cost has gone up so way around we talk a little more on the OC service is what that pays for so there's a why we're seeing that increase I feel good on the number we put contracted Ser Contra contracted Services 439 to 660 and then for next year's budget proposals 46516 my budget's broken up a lot between contraction Services which is anything with labor involved and supplies you'll see next you know um

079the increases that we've seen on that that's brought that up this year is um some service contracts on HVAC controls that was we have chillers we have more services more square footage that was uh increased one that really took us back that we couldn't ify that everyone in the room had was a new sewer tax they told us last year on your residence as the upgrades they've done in the county we can't control we really had nothing to Trend or base this number from so we just started getting super bills this year we went over budget we'll make it work and stay with it but we projected an increase on there um on the sewer but anything labor the alarm testing um see by that increase from the 439 660 to 465 160 um moving

080down custodial maintenance supply you know we're using again last year was 327 250 next year we're proposing 334 450 well within range you've heard a lot about inflation we' really crunched these numbers and gone with it but that needs a modest increase and things that we seen going up not certain where the future holds uh the b m item that you're seeing on there um that's just a service that we pay for energy ocm Pro that we talk so there's a a fee involved with that um kind of on Facility Services going over salary positions and information currently my my supervisors and my clerical we s full-time um 511 483 for 2024 25 contractual again goes to for 2025 26 and 531 custodians and currently have 43 last year was 1,544 262 uh to 1

081Mill 6877 I am happy to report for the first time for two full months I'm to staff and not only I'm to staff my staff wanted to remind we got some really good candidates and the C candidates in our last few months on but I not heard anyone new no one's left we're full and we really seen a nice turn there first time I've ever been able to tell you guys that's in the room all right so um we'll F in we'll see where we go from there um and the main sa 13 we fot back to the numbers that were there went from 502 652 to 561 397 um we're full at that area um actually only thing we'd probably be looking for STS which are in the budget if we could find some

082but for the first time I feel good about that uh it do see an increase in the overtime for substitutes um overtime substitutes in summer help from 239 to 730 239 739 to 252 266 um very vital you know we're going to rely on the summer help more so than ever the last couple years um and the same on the substitutes on the sken side you'll see a reduction all right uh certain contractual things people have I no longer have in my budget the energy manager yes we have Mr alarm and a bunch of 20 hours a week I have them to work with um but we pick that up on a grant work going today see gr Grant with Nera so you see a reduction at least when it's l it explains that so

083the vehicle purchases that you're making is that going to be cuz I remember we were talking at the um last meeting the buses that one was going to purchase that 1.9 million that we're asking is are those Vehicles covered in that at all no okay 1.9 is just school buses the two tracks within M budget are General General funded through this okay do we get in on that we don't um even a transportation vehicle we don't um just budgeted here because of the purpose of the vehicle it's not helpable for transportation okay thank you uh good evening I'll try not to be too loud I uh tend to talk loud when I get in front of the public Speer so I'll try to soften my voice as best I can uh Damien saxs director of

084Athletics and V education here at oret uh it's my first board meting with all you guys so really glad to see you all and SM faces I hope it continues uh before I begin I just want to send a big thank you to Mike and to Bill they presented tonight but I can't tell you how important they are to the overall Athletic program that we run and the extra activities and the things they've done to move people around and move things around for our programs to get kids uh usable spaces to get kids mat stuff like that so I I can't appreciate enough what facilities does and what our technology does to make things happen I mean we live stream almost everything there is right now and and and that has a lot to do

085with our technology department and they're building things in helping me out and so I I just want to say big thank you to them I'm really happy to get to follow them to say Thank you so they know that um I'll start here with the elect department and I wanted to start off with some numbers uh part of my mission when I started to came in late December is I wanted to kind of go through and talk about where our program is and where it has been and and figure out where we are I'll come wa to the party with all this stuff but it's it's fun to be a part of that process if you look at good at this stuff yeah um um if you look at some of our we offer 70

086athletic teams at this current time in in our in our Athletic program that's a really robust program for any school in any District so I really want to applaud you guys and our district and our initiatives from uh athletic directors before me that have really did a good job of of expanding our programs while also uh making diverse up so that many people who have many different personalities or many different uh desires have a chance to really play in different things so I really I'm really grateful for that opportunity I also want to applaud the fact that our numbers are growing um I gave you some stats here from 2017 all the way up to the current day uh this spring you'll see 519 that's a rough estimate based on what I have in in

087final forms right now uh we still have signups going until Monday for JB and varsity modify will start to come in uh later on this month and then we still have unified uh basketball that will come in in uh later on after that but you see we've had an enormous amount of growth U over the last few years in our academic in our athletic programs and a number of kids participating again I believe that was a board initiative to really increase those numbers and to make sure that kids are involved so again I applaud that with that we've also seen a number of Coach a number of coaches I uh two years ago 20 or 2 years ago 22 23 we had 74 coaches on staff this current year we have 100 so when you

088talk about the number of increases and things of that nature uh we've gone up now 26 coaches just to uh service and and and and and service those teams that we've had so just a kind of idea what's going on and how our athletic programs have have increased if you look at this page here you'll see our salaries our salaries are gone up by contractual amounts so those are pretty much what they are based on uh the the contracts made and I have with me is is myself and I have assistant with Kim Kanger who works with me closely and I really appreciate her she's not here today but I I want to say how much I appreciate that support in the office someone to bounc ideas off and someone's been around but someone's been

089consistent contractually you're going to see a big increase there's a couple reasons for this big increase in contractual one uh my predecessor did a great job of setting a code for postseason play but we didn't have any money in it at all it's always money that we pulled from somewhere else or was found somewhere else within the district as that postseason play started uh for Coach buses for team meals for hotels and things of that nature so we developed or I say my pres has developed a a budget for it and I'm I'm filling it in as we go today right about now um with our with our girls team going to uh uh Kingston this go go Blue Raiders hope we win um we're about 20 $20,000 roughly in just postseason expenditures Just Between

090the fall and the winter time so we're trying to game plan that money into somewhere where we don't have to take it from somewhere else or find it at the end of the season or at the end of the year and we haven't done that before other things that have come up about that are you're going to find uh things like helmet usages and things of that that are more expensive equipment that we have uh those things things to recycle them to re replenish them to get them reconditioned so they're legal to use also increases our prices too so those things are you going to see go up also our referees and officials will see that go up that's a based on the contractual thing um we've been really close last few years sometimes a

091little bit of a deficit to go back last few years in our officials so we're trying to rectify that so that we're not in a deficit come uh the end of year in June so we really rectified that I applied Katie and Tony and Tom and all those people who work with me and really look at the numbers again as you get in this position there's a lot of different places you can find things and and as I go back to reconcil thing reconciliate things from a few years ago to current dat sometimes it's a little confusing so I really appreciate their helping all that stuff supplies we did a great job it's pretty much the same we reduce that a little bit I think we had some stuff that we have left over that

092I don't think we need to buy or get so we reduce that number pretty comfortably and I think we'll be okay uh equipment went up um again equipment comes into anything that from what I understanding is that over $500 budget thing which is a crazy number but when you see about things like a helmet a helmet's almost $700 you want to buy a helmet for a football team a good one uh depending on how you get and if you can get get there your discounts so when those things go up and our participation numbers grow we grow this is past year we had the modified football coach CU we had more modified numbers so we had to get a bunch of helmets in um in wrestling and modified program we had a modified cach for

093those numbers so as our numbers continue to grow we need to build we need to build in the cushion to get those those athletes who are playing the equipment they need to participate in the sport so that's why you'll see those numbers increase also there so I just to give you a little idea of why those numbers are going up and uh things of that nature one of the things also you're building in different things like cloth cycle I use the word cloth cycle it's a uniform CLE but just cloth the way I've always talked about it we've always had a cloth cycle but it hasn't included all of our teams more all our needs uh pennies practice jerseys practice bands those things were really included so we're trying to fill those back in Unified

094sports heard it talked about this morning or this I'm sorry earlier this meeting today about Unified sports you didn't have rotation on that so we're going to build that rotation in those bowling shirs that we're missing we'll have them next year be grand spanking new ready to go for that team so that'll be on the cycle from here on out that those teams every 5 years just like every other team in our district will get brand new uniforms we'll start doing that our soccer team and our basketball team also so we're trying to build those in so that they are always being consistent and and they get their uniforms just like everybody else so you're seeing those kinds of things that are being added to that to that budget um uh I'm trying to think

095about anything I thought yeah everybody years ago when I first started coaching we used to take the J the vars program and and they hand back their JB program their uniforms and go down modified programs and if you ever look at a varsity person versus a modified person it's a fasting different size and I think that there a great job is separating that out we can SE we can share varsity and JB you can't share those with modified it's just impossible so the Adent of bring that cloth in and makinging sure that we pay for that make sure we get those uniform set up it also hurts that some of our equipment can't be Universal for example we want to start a rotation on our um lacrosse helmets our girl our boys lacrosse helmets now

096at a shelf like of 10 years just like just like a football helmet we've never dealt with that before and we never had never really kind of planned for that so what we're trying to do now we're trying to plan a rotation where if we buy the helmets every 30 years we can pass it down and pass it down every 3 years every 9 years all the program will be within a 10year compliance you don't have to worry about that being out of that 10-e compliance for football it becomes a little bit different for for the cross you can get one helmet and almost fits every kid in the program for football that's not true football has a small medium large extra large sometimes a double x large helmet so when we go to buy

097helmets if we have 90 or 120 kids in the program you'd say well need 120 helmets that's not exactly true because not every kid will fit into every helmet you need had to have that adjustability to move back and around so that becomes a little bit difficult process so you take the number of kids you have and you kind of want to have a little bit number of extra beyond that so we can kind of swap comment out to get the kids fitted we're also building in and I really appreciate them working with me is we're going to try to build a 10% rotation on helmets if we do that on 10% rotation on helmets 10% every year we Contin buy the helmets we have in our program so if we have 120 helmets in

098our program every year we should buy about 12 to 15 helmets brand new and if we do that every 10 years they'll never be out of that 10e compliance and we should never be hit with a 30 helmet need one year or another so we're really working to fix those kinds of things to get them Associated so everything's set up in a nice knly order I have our helmets broken down by year I just did that the other day and I wanted to see where we are and you'll see that some years we have four helmets out of that years of age three helmets two helmets two helmets that seems good if we did it perfectly every year should we have 15 helmets in that we should have 15 helmets per year so that after

09910 years those 15 go out we buy 15 more and we're all set and kept in order for a 10e rotation so we're going to work on those kinds of things to kind of balance them out so we're not hit with a big bunch at at some point is is is our goal all this said um the last thing I have I don't know if I have anym I do so you'll see this is our last slide with uh director in clerical that's myself and Kim um coaches like I said we were at 74 a couple years ago now we're at 100 pool supervisors and lifeguards we have three supervisors and we have about 30 lifeguards and they help us with all of our open swims our lifeguarding for swiming for boys and swim practices

100anytime we have a swimming event dur in school we bring over the fourth graders or if our high school students are having a swimming class we need to have a lifeguard on duty so we bring in student who's who's in school to do that and have that kind of done so having that variety of 30 lifeguards it seems like a lot but it's tough when you're trying to deal with a schedule within this within the school system and on the weekend you have open swim or things of that nature some people are gone and it's just it's nice to have same with scorers timek Keepers and supervisors 53 sounds like a lot but some people are in out of Seasons some people are in out of when they can do things and so some people

101will do lacrosse some people will do baseball some people will do uh soccer so having that number and that variety allows us to have the flexibility to make sure that all those teams are covered and all the scorekeepers are covered specifically when we're heavy there's a couple times when our fields are being used we have a baseball game going on a softball game going on Lacrosse game going on and we could have a modified lacrosse going going on so you have all those things be event you get to have time peer scores and all at all those events so having that number is a huge huge benefit and I really appreciate Kim who does all that recruiting and making sure we have people and our staff here modified Middle School elementary school high school our

102staff is phenomenal because we have a lot of people who come out and support those programs to make sure that they're covered and they have people around so I really I'm really grateful for our raer nation community that we have the last thing is on our is our stiens our stiens are things like our concession stand manager managers our athletic Treasurer that we that we have that runs through everything everything um our athletic manager that sets up all the games all those different kinds of stiens that are there that's where those stiens come in and and you'll see that that's kind of just like a contractual thing as they go up their step or whatever they're doing um so that's our our athletic budget as as it is right now uh I'm more welome to

103answer any questions that you may have as best I can I just one point uh the full supervisor lifeguard line time scores and supervisor line they're flat right now and I just want to point out whenever we have a flat line that those are still work in progress uh minimum wage is going to go up which will impact the lifegard budget and we'll do a full review of the time scores and the supervisors just to um ensure it sufficient amount but that's still something on the list thanks any questions yes so with the um with the uniforms so as our teams have continued to increase and I know we're on the 5year cycle let's just say that we have you know 25 uniforms for varsity lacrosse but yet we're now keeping 26 Kids versus so

104like are we building in when we do those Cycles extra unforms that's excellent question I appreciate that very much so I'll give you a prime example today is we on our cycle right now is basketball so right this year for next year in my in my in my budget is basketball uniforms basketball uniforms we typically keep around 15 kids what we usually have for basketball we're going to be buying 20 uniforms and the reason we do that is two prices one to make sure the sizes that we have to make sure we have the F the kids and then two if the team was to grow we would have that so we would do the same thing for every other team we're trying to build an excess that we can come back to it okay

105so when you're talking about um the growth with the coaches is there like a um rule or anything of number of uh coaches per like the unified people came tonight and there's like the one coach and an assistant coach but do we have a rule in general okay we have have however many kids on the football team you need to have one head coach how how two assistant coaches is there is there something that is there like a standard a standard that you follow with that um not right now typically just so you understand we're we try to keep it to about 15 based on what sport it is and things of that nature now some are a little bit more because based on positions uh I'll take an example for football football we may

106have 40 kids uh but we have coaches and one may be the quarterback's coach one may be the referee coach one may our we wide receiver coach a linebacker coach lineman coach we begin to separate them out and you can see how they're separated down into smaller groups smaller teams so in general we try to keep it right around 15 or 20 is where we're trying to be comfortable once it starts to get over that we try to look at different things I think our modified wrest team got over that amount when we were getting closer to 30 and 40 we wanted to bring someone else in to have that support for contact if contact also right it's a high contact sport versus a low contact sport so you're talking about like cross country right

107or you're talking about something of like that nature versus a football program or lacrosse program or girls lacrosse or something like that those things play in consideration how we play that out yeah if if I can add Katrina that's a good question contact enters into it but we also have to look at the whole program with volunteer coaches that have been typically there as well so you don't see all the people that are involved but these are all the paid positions a lot of times that number is between 15 and 20 uh it's like that's one of the reasons why the board ended up adding coaches because we did have more kids coming out with that ad came the expectation that they are going to make more opportunities available for our kids so usually between

10815 and 20 depending on the needs of the program okay and um so now I'm just getting confused from last year's budget a little bit do we are we do we have Cuts because you were saying 15 maybe this year and then next year it might be 20 or like CU I'm trying to understand do we have more teams that we've added like how do we have an increased number of students if like did we have more teams that were created or are more people making the team do we have cuts we not have Cuts that's just what I'm trying to understand so if I can clarify we do have cuts when we need to make Cuts nothing's always guaranteed but we also with the coaching staff have the ability to have more students participate

109so our increase in participation as well as increase in some teams remember we doubled our modified program pretty much but that provided ex extra opportunities for people but it required additional coaching so what happens is is let's take baseball right we have two modified teams we kind of targeted the seventh grade team and eighth grade team and say we have 56 kids the two teams you're not keeping 26 kids on a team so there would still be Cuts but before we'd only be keeping 12 okay cuz last year I thought that when we were doing the lines that we were that we didn't continue that but we did continue that oh you continued everything because the board opted to challenge and not reduce anything and the and all that was saved by the board okay

110okay so so that's okay we're just repeating pretty much exactly what we approved last potentially that could be a savings within the budget I'm not saying that it is but for consideration it could be not not saying that I can supporting or anything it's just a question all of those things could be considerations that's what we're going to get to a little bit later tonight because the board has to decide where we go from here okay and then um we I didn't see um inter murals on here at all do we still have the interal program that we're doing yes we do so they they still run on on they're R our elementaries are running all elementary once they get gyms open and in our high school so they yes they are stien line that's

111our stien position okay so that that's increase in any of that okay so um I think that was all my um so it do all of the head like I wrote this I was writing it down too when the speaker was here do all of the head coaches make the same amount like I know for example um Mr L's retire there for a long time so he was a head coach would the replacement of him as a head coach would they necessarily make the same amount no okay so we would see some savings with that so what happens is our coaches in our contract have a stien gross sheet so that every new new coach came in would be back on step one and it's a percentage of their salary and then to go up

112every year after that unless they have experience and is that something that's negotiated in like a teacher contract or is that supports contract it's all contractually Dre okay all right um I think that was all my questions thank you very much um you sort of answered it when P asked a question about the coaching and how they paid and I I know it's a contractual thing I understand metrics as far as how long they've been the experience they have and then it increas on a regular basis what year they come in and percentage and everything correct corre that's also the ACA contract and stuff so that would that explains why um and she brought up coach L and S so like a coach L and selling salary or cphon for one SC might be X

113but um a similar varsity coach might have a higher Sion is there a reason um like this been coaching for a long time so like what if we can stay away from coaches names we should no problem but we understand sorry coach coach a he's been coaching for a long time how is it what else drives that is it a contact sport is it um anything among those is it number of participants or anything basically what happens is in the contract it requires the person to be a certified in the area and then what happens is that they like if we were getting say nobody wanted a open baseball position and say somebody that was a coach very well known in HS down in Elmyra wanted to come here and had already coached 10 years

114there at the varsity level we end up honoring if it's in a public school a lot of times that level experience coming in if they had no experience they aren't getting any extra honor they're starting at flat one now when over each year it progresses and the level of what they coach is a calculated formula in the contract in other words a head coach at the varsity level will make a certain percentage of the calculation more than an assistant varsity coach the assistant varsity coach if I'm not wrong makes virtually the same amount as the JB coach and then there's the modifi so there's levels and it basically goes into a calculation Matrix and what happens is there are some coaches that make more because their seasons are longer it's like we will probably have

115to have some discussions on UniFi because UniFi may only go 6 weeks and they may only practice two times a week where the same coach is getting the same pay that is required to go six days a week for 6 weeks we have to work out the newness there but hopefully that answers your question how all the factors gok you're welcome um so then what about people like parent coaches that don't work for the district same thing even though they don't work for the district uh the board and the HDA as well as the District administration opened up that opportunity which really didn't exist before now they end up if the position is open and they secure it they have similar like rights to the position until either they're dismissed they resign or they retire

116as well but they still fall under the same pay categories okay and then one last question um when we were talking about the um Unified sports and she was saying that she was from Ala do we get money from that district for having the students from different schools on our UniFi teams no what happened is that student is our student it's just that student's attending a different school and coming back to participate so they've always been our student we don't allow anyone from outside the district to participate in this okay just it just might be where they're located and so forth okay thank you thank you for thank you for your presentation this year it looked like our total went up about 67 students I know is there any way to anticipa the 25 26

117Season it it honestly it's hard I mean my phone I'm trying not to drop it uh I just think it's that one right there right right I mean if you look back the district's average was around 1250 but we didn't have as many teams and we didn't have as many opportunities sort of Co came in and the reason why that 800 is there because we shut down Spring right right but then after Co we came back and a lot of kids weren't participating so that's what sort of started the impetus of this drive trying to make sure that we got kids back reengaged and that's 2122 but then when we really started we only did it in like basketball I think uh we did it in pretty much um basketball we tried to do it

118in wrestling and a little bit in cheer and then in 22 we opened up baseball softball soccer and then by 2324 we virtually have opened it up in all areas and by opening it up then basically it's sort of like the Field of Dreams if you build it the proper opportunities were modified as well as even though it was modified we started putting in some of the same parameters at JB varsity because we were finding kids were being let go and we had very low team numbers and then as kids came even with the low numbers coaches asking can we get another assistant coach ultimately we said if we can build participation the coach comes because you're keeping more kids and giving them opportunities and that's what's led to this precipitous and our kids are

119actually reaping the benefits now one other thing I love trying to predict so that we can bu appropriately so I appreciate the question you're correct um which you know cost making sure we understand the one of the first first things that I recognized in the data set is that since 2017 the high school population has decreased yet we are seeing increase in participation in sports so the predictability of where it's heading is been difficult you know we in 20178 each class had cohort over 300 right we're not there anymore so we've lost students but we've gained you know it's just reverse direction of what you think will have participation I'm saying D more offerings um Dam and I talked about the at some point you cap on your kinesthetic your athletic right you're just ping

120from program to program right you're going to reach a Tipping Point to which all your people that want to be involved in athletics are involved and they're in something because of our oper are so strong so they're so wondering where that Tipping Point is of you got everybody you're going to get in a given year it's going to Plateau some later right and just depends on how the offerings that we have but in the current structure you know looking that predictability you would think that sooner or later with a decreased population at the high school and increased um offerings should plateau in the give in the coming years I would expect but that's we're trying to make the conversation so that we do Bud well I think it's great we have all these offerings for

121because I think you keep the student involved that's very important not only their academics but overall webe of the person so I think that's very good that we keep students involved as many students as as long as students in high school and I think so that's the most important thing because with the budget that's what people said last year is we didn't want to lose things and so that's what we're having the discussion tonight but on top of it we want to do the same thing with our extracurriculars as well as our clubs and I think as we try to handle some of the transportation down the road that's where want to try to look at what can we do for after school we just got to get to that point still that's exactly what

122I was going to say so I I agree with to I mean we want our kids involved and that that keeps them out of trouble and it helps them overall um and I'm you know I'm 100% a sport a Sport parent and a sport family but you know do we get to the point where we do start putting caps on some of these teams but do it but make sure we other offerings so whether it's the varsity or it's a like know similar to what universities do they have a club team they have an intermal team things like that or even other academic related clubs like just more more things for the students to get involved with that might come at a lower cost if you're not having to to buy the uniforms and things

123like that you know offering the opportunities but looking at a diversity that is one of the things like we always have to worry about Title 9 and and we're sort of we have more female sports activities than men um but one of our most popular right now is out on the field just before this meeting is girls flag football but guess what there's another sport coming along and you're seeing it all over the TV and it is flag football for men too we have to always be careful because depending where the seasons are petitioned like you saw we had hockey we had football um and not football field hockey for girls the problem is we can't really add another girl sport unless we add another M some type to make sure we got the balance

124but right now it doesn't look like they're going to play out one of the reasons is that female sport of field hockey goes into the fall season and you can see we've got a lot of fall teams that's that Tipping Point Tony was talking about and I know our coaches are thinking about it because we believe that that will pull from our entire soccer program um and that's not our intent so we have to be very calculated on that with a calculus too um it's just like when we talk about hockey that was more of a regional team where yes there's a cost but it's not for us to Bear it would be we need other partners and I will still talk to other people about that in the future but the hardest part is

125securing the ice time uh they I do know they will give ice time to the high school hockey they want High School hockey in area but I don't think our budget is going to be able to address but we'll have those discussions with the bo thank you I just have one last question sorry you had mentioned that we had pretty much doubled our modified Sports um at the direction of the board which is great to give opportunities what sports have we not doubled in the modified programs let us get back to just because the fact basketball's been doubled I know baseball softball went there's appropriate number of kids we are having some number issues that modified so we have them but it's like girls with cross I think is only a single team but we

126were watching it if it blows up we will come to the board to address it track is sort of something that is blown up no matter what um so you don't necessarily have to double that they just keep a lot of kids now uh and whether they're competing or not there socializing and they're getting that healthier Avenue that I know the kids do that and if they get to compete they'll compete against themselves yeah if you could get me I'll try to get that in my update so now for wonderful Kaitlyn I think in healthc care reviewing ooo big you guys all did great every single one of you [Music] I earlier this month the district had members from um representatives from excelence as well as V our healthare consultant come to hes to give

127us a presentation and to dive into some data about our healthare plans where we are share some insights about what we're seeing and we thought this would be a good opportunity to share some of that information with you trends that we and U the information that they looked at was based on a calendar year I know in schools we're generally on a July to June calendar that's our calendar year uh but for the purposes of this review it really deals with calendar year 2024 so January to December what we saw unsurprisingly is that our membership was mostly unchanged uh we have long-term employees here at horse heads we have a very stable Workforce we're not seeing a lot of flux in who is covered by our health insurance plan and we know um that once

128once our active employees retire we keep them around they are they are also on our plan is retiring so we we ensure them for throughout the duration of their life as you know um last year the plan costs increased that was a big Topic in the in the budget discussions last year um you remember that from last year our current budgeted amount for our Healthcare claims claims for this school year of $20 million looks to be on track and on point that was good accurate budgeting also if we're looking at an overview if you're comparing our the healthcare plans that coret offers to comparison data of other public school districts that Excel with our plans are more benefit Rich than the comparison data we know we have a strong plan here we um have a

129high benefits so some of the drivers in our healthare claim cost for 20124 the first thing we saw was outpatient costs they were growing higher than any other area it's not always necessarily a bad thing if you see the outpatient cost growing know there in the first bullet part of it is improving technology there's just a lot more procedures now that are done on an outpatient basis that used to be impatient and that's a good thing such as think you might know anyone who goes in for a hip replacement um they are getting improved clinical outcomes when you're done on an outpatient basis for versus an inpatient so it's not necessarily A Bad Thing to see those outpatient cost growing but it is something that's um higher rate than the other areas of our health

130benefits Health inflation has also really manifested itself into the outpatient costs that are driven by the facilities uh we know that there are local contracts between Cel us and our local providers they have driven up the cost in this line there's a delayed recognition of the those contract increases just like we negotiated most of our contracts on a 3 to five year basis so do the he local healthare providers so it's natural that the inflation that was in the 2022 school year that uh Dr Doug talked about earlier that that inflation wasn't fully realized until 2023 24 our impatient costs they are also growing what we're seeing there is a relatively low utilization but a high cost for utilizer so what what that means in layman's terms is we don't have a lot of people

131that are having extraordinarily high ination costs the few that do are very high cost claimants it's just a volatile area it's very specific to what's going on with a partic particular individual and their particular Health stay another Big Driver you not news to anyone because you hear about it all the time prescriptions costs have stabilized some somewhat but there has been a huge in the gp1 script so those are the commercials you see for what in O diving into that a little bit more just how those gp1s are impacting our planed cost for the 2425 school year the gop1 cost has accounted for about 15% of our total drug spend so about our entire world of prescription healthare of prescription healthare costs about 15% of them have been gp1s the 13.8% there you see in

132the bottom that's just shows a little bit lower because it's based on that calendar year that I talked about and that number circled um in the total cost there yes we spent 1 23 $1.2 million on gp1 cost excelis doesn't just hand these things out like candy there there are strict clinical guidelines that you need to meet in order to qualify for for gp1 usage um they you look for a minimum BMI a comorbidity and um participation in the lifestyle modification program so there's some followup it's not just here you go here's your R ethic or your W go on your way there has to be a follow with with care with a healthare provider to make sure um that they you're being used [Music] appropriately so some of our risks of uh what where

133we see some some exposure and getting some higher costs so first of all we always have a high cost clment risk especially in prescriptions um there are some drugs that are especially especially expensive uh so orphan drugs these are these you could have a single person taking a highly specialized drugs and they could cost 500,000 or more annually that's always a risk you never know what's going to happen with somebody and what they might need to to help them in their health situation secondly there's always a continued risk to exposure from our um out of network claims so many of our plans do not distinguish between in network providers and out of network providers so a network provider is someone that cooperates with excelis and um by virtue of doing so Excel has grer up

134a lower rate of discount so if if our members are going to network providers they we in turn we pay a little bit less providers um our plans many of our plans do pay the same in network out of network ex us network is so large and vast that there's just not a lot of providers that are out of network as you can see on the right there under the stethoscope our total Plan cost only 1.9% were out of network providers so that just goes to show you the the the WID spread this the WID spread nature of the Excel network but you do always have a risk of what if somebody goes to one of those out of network providers and racks up astoundingly large Bill we have taken a lot of measures to

135try to try to rain that in a bit and we we do we often we modernize our plans um we do over the course right now we've got a bunch of different we've got four different types of plans that we offer in addition to Huma um we've got 1,66 active and pre-65 retirees that are covered uh we also have 339 post 65 po retirees and then a small number of 167 retirees who are on a classic blue plan that's a very old style plan that Bic people are just aging off of and then um human retirees we have 19 who are on the human Mana plan so our Network plan that has a co-pay structure if you go to an out of network provider um and we did we are mindful that our goal really

136was not to wholesale make a wholesale change from what people are used to experiencing on the other HSE we do have a car exception for routine routine cost routine care such as chiro and low cost care such as chiro factors and Urgent Care visits those are would be paid just as the out out of network and in network would be the same it's not those costs that we're really worried about with the out of network providers it's the um facility who might be in across the country that someone selected to go to a specialist doesn't participate with any plan and charges hundreds of thousands of dollars and of course continued Healthcare inflation is just something that we deal with every year as I mentioned we do try to adapt and update and modernize our healthare

137offerings for instance we've got the network plan we do have a number of um employees who have to that Network plan to try to protect the district from the risk of an outside out of network plan in addition to that uh in October 2024 we implemented the save on full pay assistance program this is a drug prescription rebate program it's really a winwin for the district and the insured employee uh because we pay less because we were taking advantage of manufactured drug rebates that are offered cover high cost specialty drugs and meanwhile the employee get pay zero co-pay if they qualify for these drugs so between October 2024 and January 2025 we did a checkin and so far that has yielded $151,000 in savings we also in 2021 started offering a buy Mana medor Advantage

138program this is a program that is des for retirees who are Medicare eligible it's not an off the-shelf product this is not what you're going to see advertised on the billboard or in the Star Event about signing up for Medicare this was designed to specifically mirror the healthare uh that we have here at foret for that plants that people are used to what it does though is it maximizes the use of that our Medicare program the federal program to reduce the cost so it's a One-Stop shopping for Medicare a b and d the costs are much less because we're using Medicare the way it was designed we do have most of our um contracts do have this as an offering as a mandatory offering for all eligible retirees we do also open it up to

139volunteers we're hearing that as word spreads it seems to be popular because of it's being less expensive it does help retirees who are on fixed in it makes their diar go a lot further and experience the same level of benefits that they're used to we are actually hosting a a meeting with human that's open to anyone who's interested in learning more later in April on April 24th at the middle school any questions about healthare were talking different my question is how many different plans do we have how many different insurance plans do we have so we have the hsees healthare plan it's broken down into several options so there are several options available within our plan before active employees we have option one option three option 3n which is the network plan and option four

140so that's four for retirees we have the same four mirror offerings but they're just different options that are coded for retirees plus two Mana so that would be four for active and four options for actives and five options for retirees summer legacy plan yes are these plans all self-funded still yes we are an entirely s plans and do we pay a stop loss plan for each of the plans we have yes we do have stop Insurance that's a part of our and then we pay one and we pay four just one for the entire plan for all options covers everyone it's related to back in my earlier days and I just wanted if it was still working the same typ of way okay thank you I forgot what there is one other plan there is

141um have I just think one person on it it's an ACA uh plan with it's a high deductible plan that we do have to offer under the Affordable Care Act it's a high deductible plan and it's it's um offered mainly to to people who don't need that minimum threshold so it's there's one person on it we have it because to have it very unop okay thank you question thank you this is very informative as well um the prescription costs that are rising um is the save on plan is that like a encouragement of a mail in order type of plan at all or no no uh what it is sa on is a cost savings plans it's just for specialty certain classes of specialty drugs it is um basically save on they they are the

142pharmacist the supplies a Creo Pharmacy they Supply these specialty drugs and there is a mechanism whereby the plan can take advantage of the rebates that are offered by drug companies you might often see at the end of commercials for all the the drugs that are advertis says if you can afford your prescription call visor we can help with that that is the type of program that this those are the type of that this program takes advantage of there cost to ask to utilize that then that it's a savings Pro um portion so if you think of there's a tally of 100% of the savings Excel Tak 25% of the savings and we get the other 75 so there's a cost share or savings share and I think it's important to note we did not have

143this ability last year it was because of caitan administrative team and the unions that we were working on that they agreed to it because it was a win-win for everybody but when we have have these you have to understand we can't just put them in the place we must collectively Park them so this was one of those ones that really worked out well for everybody as with every new thing there there are wrinkles when you when you roll out a plan for the first time um but exelis was very good to work through us with any specific members who were experiencing problems with that roll out so we we've got them all straightened away and things are going great now are there incentives for um people in the district who maybe don't utilize the health

144programs as much or who um for lack of a better way of saying it like who like have better health if that makes sense like we incentivize you know less I don't know less trips to the doctor you know we're going to get you Clement Center tickets if you don't go to I I understand what you know what I mean yeah um we do have like buyout situations but really Blue Cross doesn't you know like gym membership you have a gym membership like the what are they the golders our only plan that offers a silver Seekers program is actually theic Advantage program but something that but no we don't we don't have any wellness and say as Tom mentioned we do have for people who don't take our health insurance there is a buyou that's

145offered to employees if they think from other coverage elsewh any question well thank you for being so patient now the hard work um this is really about the discussion and some board direction do we we still have some work to do on the budget butor she taking uh we still have some work to do on the budget I mean we don't know where State a is going to be um that that process is going to probably take place hopefully before our budget is decided upon um but we're hearing that they want to try to do it on time but last year's on time was 14 days after so we have to keep a prized of that um I'm just yes so you already know that we have a gap of 2.47 1043 and that's with

146everything that you've been presented with the addition the reductions and that's even with those considerations the stien the ta's the administrators $20,000 peral that's that's included in 2471 if you took out all of those considerations which there were about six the Gap is 2.0 you can see below that right now our allowable tax levy limit according to the 2% calculation is we raised $1.4 million in bu we have an ERS Reserve ability of 500,000 these are the tools that we've already done E 200 fund transfer 145 and fund balance of 1 million that still leaves that Gap we know that these are only Gap closing measures additional Foundation 8 that's may be anywhere from 0 to 200,000 and I would say definitely probably not going to be on the top that's now the negotiations additional

147reserves are going to get a little harder to use additional fund balance depending on how we balance out the end of this year could be a little possibility there's a possibility as we mentioned a little bit earlier can we reduce other things out of the budget uh and there's the option of the tax levy channel are going above the 2% calculation and if the board chose that obviously we look at The Debt Service as well like we did last year but we need direction I mean last year the hard part about the whole process is we came with the reductions nobody wants them and the board decided not to do that we kind of need to have that discussion because if the board's having that discussion where we at we're showing you there's not many

148places to reduce in the budget keep operational stability and no matter what last year we said it was a one to foure fix we we have a projection of possibly ending with a slight Surplus this year that's I mean school districts should end each year with around $700 to a million doll Surplus because that's how you keep your reserves for a rainy day because of that we're trying to last year take care of the immediate problem and you saw we have done that we have $15 million gap last year we started with about a 5 what was it 5.6 5.8 million gap this year uh but our funding sources aren't going to keep up for a while we are very sta strong and that's a good thing that's not a bad thing but we are

149a people business 72 to 79% of our budget is absolutely sta there's not much else papers pencils this you saw participation there's are things that we don't have to do the extracurriculars the sports the plays and stuff I don't think that's where the board wants to be I don't think most importantly because this is this is the board's budget but it's the community decision and last year the community although we did have some Noles raised we had an overwhelming support for make sure we don't lose what cour so that's really the Bo's guidance I mean I can't tell you anything more but I got to have an idea is any of that coming off our budget reductions do you want to deal with them or don't you want to deal with them CU if that

150comes off we kind of have to wait for State a and we have to look and still do some work on the budget and then we have to look at how can we get the best opportunity for the board for the community because last year you went out up 12 13% in in the levy but the rate was going to be $12 to $24 per $100,000 home It ultimately ended up being ne44 per $100,000 home and the only way you had a tax increase is if the value of your property went up by the assessors not the school district and that is somebody's wealth increasing and that's why taxes would go up that's the long and short of it this year we already know that our grow in the district is double what it was

151last year you saw that in I think Katie's calculation uh it's like it went from what 038 to 06 something I don't know the exact numbers sorry fact I don't want to scroll all the way through but that tells us the district's growing in value there's growing an opportunity we don't know the assessments I know that person right there and that person right there are going to be hounding the hell out of our local assessors soon to try to start doing those projections but if the growth has gone up and we're close if not we're already under where the levy percentage was last year you can see that that's probably going to go very well on the rate that it could be down near the bottom or negative we just don't know yet but the

152hard part is if you go negative your out years you're going to have to try to address it so I think the community does recognize that last so you need direction right that's what you're asking well that's what let's frame the question so we can get now I need really turn it over to you what do you think what do you know and you guys have that discussion we're taking notes all right so if we frame the question if we go out at the tax cap which is a 7.12% % Levy if we want everything there it's a $2.4 million gap if we don't want it's a $2 million gap so if we want to stay at the tax cap we have to cut $2 million if we want it or 2.4 with everything in

153but right now the considerations I'm saying aren in but if we want them all we got to cut $2.4 million if we exceed the tax cap then we can have everything we want so to frame the discussion the board has to decide do you want to cut programs Andor staff or do you want to challenge the cap and um maintain what we have I think that's the simplest way to discuss it and there the board seek or the administration is seeking Direct ction which is our role tell them as a board what we would like them to do we would either like them to come back with cuts to stay at the tax levy or we would like them to give us information of what a challenge would look like if I can correct just

154one thing just because everything's in the budget that you've seen and presented and it's the 2.47 one Gap everything that we've done is in there okay if you were having the discussion tonight and we said hey we might like this part of the the consideration we'll put that slide up we can adjust from there that's that's no problem but Warren's statement are true do you want us to consider reductions or not because if we do we know what we're doing from last year go ahead all right so um does somebody want to talk first krina um I was just wondering if we could take a short I would like to finish the budget discussion before we go on to the next part all right who would like to discuss so say we can only have

155a 2% increase so with the $2 million you're showing now that were over what would that tax in be so we're not saying you can only have 2% the law says 2% is only a 50% plus one vote passes it if you go above that 2% you require a 60% vote that's the only difference there's nothing that says you can't do any it's just what's your tolerance level now as far as what will the cost be on it it's too early for us to tell you that all I can say is last year when we went out and the levy was calculated somewhere around 12 122% and then we used 2 million of fund balance which brought it down to I think about 10 or maybe nine that calculated great once we had the best

156guests from these two wonderful people who are very conservative even though i' like to be a little more this year but they keep me Hest that ended up last year being that 10% was about $12 to 24 estimate on the high side for $100,000 home it ended up being $44 decrease on a $100,000 home at full value still I'll I'll try to help you um I'm trying to figure out so okay I'd like to know what the tax rate would be have with 50 toate a project rate a little early okay right now um I um I have reached out to the county to get their preliminary numbers just to see where Assessments in now uh we will start having those conversations with the county and the local assessors to see you know take the

157temperature where they see their assessments going um and basically the calculation it's almost it's a plug and play from what we know our Levy could be what the assessments look like with the information from the stated as far as the equalization rate and then all those pieces go into prescribe formula and that's how the rates are calculated I just don't have all those pieces yet so you don't really have all the pieces not for a tax rate picture we tend to get that very clear picture around April 10th to when we have to approve we just know from this slide right here if you look up at the very top see where it says tax based growth factor last year where it said [Music] 1.34 what happened is the year before that was probably up

158near I think 1.8 so in 2324 we actually decreased the amount of growth into 2425 and that affects and that would you know decreased growth will usually raise your rate but it from last year to this year it's doubling so you that doubling will go will help to bring down the rate even lower we just can't give you the numbers yet but we know that that been consistent we've consistently seen um assessment growth when I get the roles from the county um I think there was one year 2015 when the gas lines um ceased production um but beyond that every year we have to in our assessments which does help the apportionment of our L and does help keep the the race low look if if I can give an example over the past 9

159years um we've had that where wealth came off that gas rate but over the past 9 years we were at 1804 now we're at 1598 if say you had a just take a number $140,000 a year house you'd be paying almost 28 00 on that full value back 10 years ago but that same house went from 141 to say 150 now at 1598 instead of 2800 they're paying about 2400 in other words they gain value our rate goes down and they're actually paying less in taxes you don't see that but that is the factor and that growth is is remember we went from 140 to 150 well that's 10 that's $10,000 now Imagine That by every resident we usually see growth every year somehow in horses cuz people want to live here the big thing

160is we're seeing double the amount from last year and look at what happened to our rate last year at the lowest level it went negative when you see double growth can't say it's going to be negative now but I have a great feeling that we're going to be down near that zero line in other words what would happen if you could get everything in the budget and we knew our rate was going to be close to zero that's how you heal budgets over time and we said 1 to four years so I hope that helps right but we will get to that you want just and just for a reminder um because we do understand you seriousness of considering the challenge um so the tools we looked at last year to bring the levy amount

161down as much as we could we did use uh Debt Service funds um we need to be mindful of how much we'll use we took a big fight last year using the 2 million um there is opportunity to use more this year um around a million is a safe number at this point um and then we've also worked with fiscal advisers looking at our short-term Deb we do have the principal payment um which is another Avenue to offset um overall ly amount while incorporating a challenge amount so we do have some some legal room and some tools we can use um as we consider that challenge option so in other words that debt service we have to prepare a plan because we're supposed to use it but you don't want to use it all at

162once so you want to try to step down and we've got a plan for the next four years uh to try to do that and that's sort of the 50% step 50% step 50% step off and that unless money goes in we'll start to use all that Deb service which is the community's money to lower that rate each year the good part about that is that helps us sort of say we're at seven say 2 million requires extra four we're at 11 we're still below where we were last year and we're still going to bring it down most likely before where we were at last year year and we have double grow so that's what we're asking if you want to take that and say we prefer to take that off the table so we

163don't panic everybody we think we could probably do that yeah in the interest of trying to maybe get more specific um and I think having done this in earlier years right it's helpful to kind of look at components of this and then see if there's a consensus to build but for myself you know I go in with the idea of I'd like to maintain what we have and so I don't look at reductions other than the small things you're finding here and there as kind of the first uh ring of Defense my own view while the considerations are all positive things that would be nice to have I think it's difficult to just make the Gap bigger when we already have a gap and they make up almost 20% of that $2.47 million yeah the

164first thing I would do is just take those considerations on slide 16 off the table and then that closes the Gap so that way you know we're not taking away something we have now we're just not adding something I'm not saying we don't need it but if we add it we have to find another way to close the gap so that's one idea that I would be comfortable with is is taking the considerations off the table for now then if we find some other gap closing mechanism maybe reconsidering portions of those and I also think um it would be interesting to see what the tax levy would do if we were to add up to about two and 3/4% to it because I have in my mind that a tax levy below 10% is something

165that it could be presented and defended particularly with the ultimate uh rate piece and I know at 7.12 so if we were to take that you know up to 9 and a half 9.75 what would that look like in terms of additional Revenue I'd like to see that I I would be open to contemplating that as an option um and then also considering the use of the debt Services we just talked about to help produce that and I don't know where that would get us to but um those would be pieces I would be comfortable with at least as a starting point um and then seeing I know the reserves were kind of at the point where we've used what we can we don't think there's much room there I'm sort of saying away from

166that but those would be two things that I would put out as initial options of comfortable if I can add one piece to your Dan when you're looking at two and 2 and 12% what I would ask is we would try to say from 7.1 we would look at least from what I'm hearing if we didn't add those what would it take to get to the 2 million and say it's 10.5 then Debt Service comes comes out of that which say a million doll in Deb services to so that brings it down to eight I'm just using other number you're okay with that yeah my point is I feel like uh going out in the newsletter with the percentage that's over 10 is I'd worry about yeah our final what's our final percentage using all

167so if we can get a percentage under 10 I think i' be and I think we try to focus on the rate because that's what means the people in yearly cost yeah um so I I 100% agree with with Dan I you know I I like the list of considerations and and if we could potentially depending on what it would be to keep us under that 10% ly maybe we still would be able to do some of those considerations and stay under the 10% right so I think you know I I don't want to cross that off yet until we until we can see that um but I am in I am in favor of challenging the ly um to maintain what we have and and not and not I think you know we want

168to maintain we want to be staff strong we want to be program strong we want to keep all the involvement that we have um that helps really build overall morale the district and we want to continue to do that um I am not in favor of using any more of our reserves or fund balance um because that makes me nervous as well um but we would just have to see what what we what we would need to take from from that service um I I would be let a little bit antsy on doing more than a million dollars because we're only going to be at 2.8 million when we get to the end of this year right so taking out any more than a million low um but so you know just really eching everything

169I okay I don't want to be repetitive of what Dan and Christine have already said but I'm there with both of you I think we I don't want to see us give anything up that we're already having program sta everything because that's who we are that's who horsee heads is I look at the considerations and there's some things on there that I think oh yes absolutely and there are a couple that I'm not sure about right now so I think if we were to go as it was recommended by the two prior speakers to put the considerations on the table and see where we are in the future you know another couple weeks um is there going to be the money available then we would go back and look at the consideration list and maybe

170as a board prioritize if you wonder Wonder ful to have all of them but we can't always have everything but we can have what we have now is program and staff and foret and um I guess that's what please again I won't berate the subject um I'm on the same page as the other three but I do have one question um when we say keep what we have am I to understand that our funding for the summer learning program is done so we would be losing that program if we don't keep it on don't corre okay so just so that my members understand Su Lear would be gone this year and if I can just add one thing just so that we're very clear keeping what we have we still have operational changes enrollment and

171stuffff that is something we're still adjusting so if we don't have the enrollment for a certain amount of sections we don't have the enroll but for the most part we're not making decisions just to reduce program or St even though enrollment stff does help us just we did do an exercise on some Academy in the number you might recall there was arranged that previous that is not the full board program that we currently run that would be probably half the size or focus on K4 or the primary levels so um it's a discussion point we go through but it would not service the same amount of kids but still have the same intent of affecting students that's why it's in the mid-range or lower range of what you saw from the last time the mid

172of that range so not the full program is certainly still robus in addressing younger kids um okay so I also agree considerations off the table right now um one thing I would obviously consider is the $2 s for fourth grade because I think there's a fourth grade I'll take of that when think I don't want to lose that one we want all three three branch three schools to have that I'd be interested in see utilizing some of that Services I agree that we shouldn't even any additional debt or pull from anything else the one question I do have is regarding health care claims and is the 500,000 that we have budgeted currently is that a standard number budget or are you being like um conservative or is there room to wiggle on that essentially and

173bring that down at um so right now um you know we made a big jump last year to this year of um close to $4 million to get our claims back on track because of all the challenges that we had we're starting to normalize um just very a lot of things said we're we're hoping we' reached our new level and we can just keep up the way we should right um so B the projections that we have now um KAIT and I looked at in conjunction with our Consultants um my addition is um a little light actually um and we did talk about this at finance that you know it's that balancing game right of how much are we going to put in claims versus we want to keep everything we have we want to

174keep our staff in our programs and all those things we will near here while looking at these lists that we also have value um so the projection was around 21 million maybe a hair over um but we built in the 500,000 um that does include um consideration to you know sa programs and things like that um we're just to continue to Monitor and do what we can so it's um it was an estimate um you know kind of the middle of the road I thinkk you and that help I was just looking at where we could could we shave anything off that where I thank you just just to add to that because that's a good observation we will still always look at this throughout try to develop the best plan that's what we're supposed

175to do uh the hard part about the health care is if our health care went up by roughly 5 to 6% that's a million million one and that's why I mean really they're saying hey we have a 5% increase next year we if we have another 5% uh I can tell you you know how we went through it last year with the major Shi every other District that's on a defined plan is going between 18 and 36% increase where we're at 5% this year because the self-insured sort of took the first Grunt and the first wave now everybody else as the contracts are being negotiated are having the issues that we have lastrina um okay so at the when I was looking at the audit report I was trying to see so the total unrestricted

176fund balance was that 5 million last year when we ended I was so for me I'm trying to figure out you were talking about the the general like our general fund our fund balance and whether or not we're going to have some extra to actually be able to do that I know that we appropriate the million and then we talked about the last that um we keep an additional 4% on it just because that's a good idea so that we have that extra 4% so for me I would like to know where exactly we are with our fund balance projections so if we still have $5 million that we haven't spent out of the fund balance and we can take an additional whatever million or just for hypothetical saying take another million from the fund

177balance and bring it over um I'd like to see what that is I'd like to just know exactly what that Bas what the fund balance for sure is going to be if we have an idea of what that is going to be well an answered that last time that our current 4% is around 3.7 last fisal year 3984 okay restricted fund balance which was just a% um the concern however is that 4% or just under 4% is really about our emergency money so if something major goes wrong you really don't want to go below 4% we were forced to I think potentially at the end of this year we may be at 4% and be able to put some money away for next year but that's making the budget healthier and we need to do

178that over the next several years so if you pull away from that fund balance you're actually making the budget weaker because you don't have anything we would have to say we use that extra like you said a million so instead of at 4% say we're at 3% what that means is we have to in that year save at least another million out of the budget by not spending it and other million to be in the same exact place so you got to be very careful about that because that's sort of like our emergency funds and using similar to reserves um using additional fund balance as a St Gap while you know get you through now it's not a longterm solution it doesn't solve the problem it doesn't solve that um our funding and keeping up

179with our expenses um at some point if that's the plan fund balance is going to be depleted and then what we do so it's not necessarily meant to be a ongoing funding source to balance the budget it is there for that emergency purpose um you know last year we thought we were going to to dip more to that 4% because the warehouse claims were going but because we plan and project early and we can brainstorm other Solutions we are able to avoid dipping into that but that's really what it's there for is to have that available at the end of the year the budget has a hardship for whatever reason but to continue to plan on it as a resource isn't nothing most prudent thing and one other thing is we're trying to do this

180with sort of a step out plan like we said last year one to four years this is sort of year two if we get through this and we're able to and try to step down and still put money away we building our reserves that's our ultimate goal as well as improving the district and then ultimately what's going to all of a sudden flip the budget into a better situation is we have anywhere from 30 to 60 to 80 retirements coming because the district went through about 30 35 years ago a major hiring process and those individuals will be coming the breakage on that many people we usually get breakage on maybe six seven or eight people a year when all of a sudden and we're anticipating within 2 to 3 years that that's going to

181hit that's one of the pieces that is starting to enter into our long range plan and I think our our Union leadership knows and that's just in one of our units we also know that happened in several other units as well so we're trying to develop how do we right size get to a better place get to a stronger budget to hopefully correct the budget by the end of the four okay so just I guess categorize what I think um I don't I'm not really in favor of challenging the tax levy I want to stay staff strong and have keep our programs um if we did have to make Cuts because that was the option that we would have to do I would prefer I not the cuts that we had last year but things

182like I don't know the Raptor system system I don't know how we have people that check people in we have things that are already locked do we have to have a system where it SC an ID necessarily you know are there things like that that we could maybe scale back on to to look at those would be cuts from the budget that I would support but I would only support those cuts um not I would prefer to utilize our Reserve funds I would prefer to utilize we have million from the general fund that we're not going to use but I would take the money out of the that service as much as we could out of that um and then I would prefer to try to see if we could have taken anything like something

183out of the capital just to have it but we can't take anything out of yeah but I was I'm just saying like I think we should try to figure out a way to take it out of our reserves I understand that taking more out of the general fund is not the longterm fix um but I think that maybe I just I just don't I just don't want to continue to challenge all the time keep in mind that if we utilize more reserves as a solve next year when we're standing here with the same situation that resource is no longer available and move the deeper so I mean so basically it just seems like no matter what every year you have to challenge and I think that gets harder and harder to continue to do that

184for people it's kind of what I'm hearing unless we start to really brainstorm the big ideas of what you're saying and I don't know what those are or what that looks like the hard part is partially you're there Kina school districts no matter what when this happened in 20 eventually are going to be forced to challenge because there's no way to keep up and unfortunately with a budget that is always 78 to 82% staff you can't cut Raptor and everything else and get anywhere near those numbers uh you have to cut the program that's the whole point and I don't think the community I mean I've lived here for 10 years I know you've lived here longer I know a lot of this probably live here longer than me but the community Valu is what's

185going on here they've shown it time and time again for 10 straight years do people want to see their taxes go up no they also want to see it controlled the one best part about this district is the control on that rate if you took your assessed value right now and went back to the rate at you're going to pay an extra $3 to $400 a year per 100,000 no matter what and that's at full value if you're equalized you may look like you have a higher tax rate but you really don't it's just the state saying they're going to value your property less than full value we already know and this is why that rate is always the thing we need really need to focus on if you're able to do that and the

186rate was Zero hypothetically say theate is zero you get everything what you want and the rate is zero and none of the assessors changed anybody's assessment zero growth that means your taxes didn't move at all would you take that deal and take everything on that board that's what we did last year we went out and challenged at I think it was 12 12 something and then it came down 4% to right around 8 please don't quote me but then we calculated that rate being $12 to 28 ultimately in August it became ne44 per1 100,000 if nobody raised their assessments we wouldn't see double growth but they would have saw their tax bill go down by $44 at full value the problem is people can't always see it because of Equalization and value increase we don't

187control that all we do is try to control and suppress that rate luckily we're in a district that Ken where the other districts around us right now are not grow so I just want to illustrate the reserves um where things at so the retirement contribution reserve for ERS we've already talked about because of that outstanding tax challenge um our s for that was to use a million um from ERS transferred to unassigned fund balance to pay that application that at least $775,000 we can only appropriate out of that reserve the cost of our bill so we're currently appropriating $500,000 out of the ERS fund reserve for our bill our bills around a million so we could only use max $500,000 more out of that Reserve if desper we chose to do leaving $275,000 with no

188Avenue likely of replenishing taxs can only be used for tax settlements it cannot be used for any other purpose EVR cannot be used for any other Purpose with the exception of what we pay out at the end of day for retirement it's like use what you pay so if we only expense out $150,000 we can only use $150,000 we have that ,800 sitting there in TRS that could be up for Grant um no plan to replenish that in unemployment similarly we can only allocates what we actually spend and if we have unemployment we have to put a increase the budget we have to pay so Mor my story is there's not a lot of options if the board is looking to use reserves it's really that V reserve and and that's it and Debt Service

189only brings down the tax levy in want that use over multiple years so you don't want okay we got 2.4 let's use debt service if we do that we really aren't leving any tax which is great the tax rate is going to Plum it but next year we're going to have to then raise double the amount of tax so it's a balancing act and that's why we've got to work oursel through 1 to four years doesn't mean challenge sooner or later there may be attrition that's coming we just don't know when it's going to hit I would hope maybe next year just want to say that okay one last quick question if we go back to slide um I believe it's 11 tax calulation it tax calculation Contin second this one okay so I'm wondering

190about the capital exclusions for the current budgeted year so I'm seeing that there's an increase there of about .4 million correct um so is this for what is that for because 2425 brought down thatal exclusion by $2 million you that service not used it that 2.3 million would so that was only because of that so we are basically is this like the money that we budget for the capital projects what does this for so this is a funding s are funded mainly through taxes and state aid this is the calculation of state aid or excuse me taxes so based on the calculation now we can L you $51 million the capital exclusion takes into account what we have budgeted for our debt offset by we budgeted for our Aid on the revenue side the difference

191is what the law allows us to lovey attacked on that's the local G that we talked to our community about when we roll out a capital project the state owes us this money for the work and then there's always a local share because projects aren't 100% needed so this is where the local share comes from is in that Capital explosion fece the big difference between the two years is that we did use $2 million to help the community when we went out with the challenge we're asking you to consider a challenge to support us with the 60% plus one and we're using $2 million that we ear for money that we we earned over time for their support to offset it this doesn't include that yet so that 4.7 million in the cital exion does

192not include any that service use yet but if there wasn't it would be a 4.3 to a 4.7 increase in in so then do we have a projection for what that would be for the following year is it going to continue to increase by 2.4 million like musicians each time no so it only increased by what you see because of the use of The Debt Service the 25 26 number does not include any utilization of in other words that line has some capital in it but the extra 2 million has nothing to do with capital what we use to lower the tax taxes Levy for everybody with their own money which also help lower the rate but for next year that number you'll see a 1 Mill offset if we use 1 million so that

1934.7 will come down to 3.7 if we choose to use which I think we would all agree would be a prent thing to do to help um help with the loving that we will present to the public but Apples to Apples if we hadn't used that 2 million it would be 4.3 with an increase of 4.7 so about $400,000 with an increase to the capital um which is related primarily to interest amation schedule for our bond um and just you know far last year you saw the big swing and Katie said that we will level out it's just that that was the year that everything came on and had double whing with inflation and the healthare now you're seeing out ofice on schedule as normal this is real quick so your debt service fund is

194the same as your fund balance correct no no tax service is a special account that the money must go back to the tax payer and the way it goes back is by offsetting their tax levy in the in a certain year so you try to manage them that's what the the district got hit a long time ago with the fact that they had this number up near 78 million and they're basically before I came they were overcharging their tax because they just kept the money sitting there so don't have a fund balance anymore it's called we still have a fund balance so that Ser the that service fund the way money is put into that it's um if we borrow x amount of dollarss and you don't spend the whole amount of money that balance

195goes into The Debt Service fund um any interest re crew for for Investments goes back into The Debt Service fund um any premiums we earn for receive when we sell our bonds um from the financing institutions those premiums go into the debt those all accumulate um and it's a careful tracking mechanism because the premiums the UN SP funds have to go towards what the initial debt was so we keep close TS to make sure the amounts we're using makes sense with the debt that we're offsetting it with because it is looked at about how how those two pieces match if that makes sense but that's how that's funded fund balance is built off of um just budgetary surpluses um ins and outs of Reserve uses and a variety of factors like say at the end

196of this year balance then do we show that in the budget right now we've appropriated a million do in fund balance okay but okay because I was just looking as I stand here I'm thinking must be Deb service the same as F you would see the service use within the tax calculation and the fund balance is there on the revenue side for other Revenue fund balance million what we were proposing would be not toate to support 25 right that's so the full am and it said to 3.9 4% on ass sign yeah that's just sitting there so this is appropriated which is different from un assigned okay I will probably talk to you more about this no problem it's balance is certainly a difficult concept I I don't I don't just not questions there okay

197thank youcome just amplify something I said before and because it was before you did the uh Reserve walk through you did so I feel even more strong I I hinted at maybe we some but I feel very strongly based upon what you went through that you know beyond what's already part of the plan I don't support the idea of carving up more because there's really no more to you know some more cut and then um I just because this hasn't come into the discussion I wanted to point out we actually have a board policy 6620 called fund balance policy in accordance with GB statement number 54 and in that we do commit to maintaining a minimum unassigned general fund balance of 4% of the district's general fund annual operating expenditures and if the unassigned portion

198of the general fund balance dropped below this threshold it shall be recovered at a rate of 1% each year at a minimum so I think in light of that policy you know the idea of using the million but not more debts um fund balance is C something that I think is important that we do uh and frankly by policy we have to do unless we% Lim is something that the Auditors look at when they come in on the sign of our Financial Health if we maintain that 4% um if we're under the 4% it does get noted in our a reps something we need to keep an eye on and come all right so um I agree we should challenge the cap and um I don't think we should include the additions um we were

199already at a gap and now we're adding to it so that I struggle with that concept um and maybe for clarity sake if it's not too difficult you could show here's what um the tax cap challenge would be and like I'm making up numers now and it would be 8% but if we um cut everything it would only be 7.12% so that differential to me doesn't seem like now if it's a substantial differential then it's a different discussion but we'd have some way to compare what the difference is going to be was okay with everyone my intent to um have some scenarios where you know we utilize The Debt Service and I will talk to fiscal advisers about our debt options we have there um and run with the numbers play with the numbers you

200know with the considerations without the considerations so we can see just how different it is um because the considerations there you know around 400,000 now is on $106 million budget um that being us I'm not discounting am by any means um but I think work the conversation since the last conversation we did not value in some of those items I don't want to completely but I would like to Prov information for further guidance I think I just want to say one other thing that the plan you have with the use of the balances you're using I'm all on board with that I don't think we can continually dip into our savings cuz as you said something like the pool happens then we have no more so if I can add more so what I'm thinking

201is we're going to try to do a little of what we did last year with two types of options on the high and the low and then we're going to try after the next presentation which is the instructional component operations I think we'll have a very good idea we won't have the exact numbers but it will get us ready for April 10th because our goal is to have those decisions by then and be able to say this is what it's going to be this what going to be we don't want to be like we were last year taking a recess for about an hour or so to try to redo our budget that night we are in a different position and I think the whole goal of the board is to try to put us

202in a better position in the next few years yes we've got to try to get away from The Challenge right now the challenge is is the option that we're probably going to looking at from what we're hearing but trying to make it as best possible and if not uh as close to zero or below zero if possible and then we look at the additions okay is that pretty much where the board think we're at at this point okay thank you very much I know this was a lengthy one but this is the big one that I think will help other people say who we're going to go forward thank you so do the people want to take a recess or they want to move on it's up to the board five [Music] minutes item for

203Action section six uh 6.02 through 6.24 can I have a motion please Curiosities discussion comments section um no I just a question the finance Comm didn't have the change very long okay so I was just wondering that's standard thing that comes Finance doesn't have facilities and oh so that's okay no problem I just have some questions on the change order log some the ones that are the owner requested ones um so I'm just wondering you go over why we were choosing to do those things which one um so there's the too at the library entrance for 4700 um thei gas oven for 27,000 krina if we can take one at a time real quick I'm trying to look at them the terazzo at the library entrance was was because there's a terazzo in the hallway

204versus the inset on the entrance we thought it would look better instead of having di okay and then the oven is that that was a request by Food Service because our ovens out there were not necessarily in the best situation and at first we thought we were going to be able to use them and we could uze okay um and then the bwing doors and the bwing floors flooring see just keeps ring down 10,000 the other ones for two you just keep scrolling down the sheet and you look at the highlighted ones with the code o r it should be on I'm sorry I just found combo so I knew that y you're on number page number five okay and then the bwing doors uh if I'm not wrong what I think that is is

205we had a suite of offices for speech therapy and so forth and we had the old doors in a new space and because we had the funding we opted to put in the new doors so that they would be updated and we wouldn't have to come in and do it at a later time okay and then that last one is the be finishes for the EC you see it down there for 4,000 finishes b3b b34 I would need mic on this one for Mills is that like Mills electric yeah it's it's probably electric for those vwing is where the offices were done and there was some wiring that was in there you just don't know but then when you're doing wear and you say yeah that's probably a better idea that we do this instead

206that's all I can say right now but it's in that same area of offices okay thank you yeah any oh one last question on the Tyler technology agendum um for that being 4100 what was that original how much were we originally it was like 30 30,000 and then um what we do that remainder of the money so the initial contract was for 200 200 hours I think for a cost of $37,000 we've run through that contract um now as the bus garage is tuning the routs um in you know getting everything in good order if they can we're asking for additional hours um to have her support if we need it um we only spend what we use so if we use none of this there's no more money out the door if only use

2075 hours I'll we're trying to support the hus Gage so that we have somebody that specifically uses it to help has been reviewing all and this is the same woman that consulted with during the whole development process okay so this is in addition to I was thinking that we were we didn't utilize all of that one from before okay that been expended okay all right I'm going to abstain on 6.10 through 6.1 61 I call a question all in favor I oppos and you have my extensions correct yes thank you I got through health insurance Health the welfare that's good all right um section seven we have our HR recommendation 7.02 can I have a motion please second Curiosities discussion comments call a question all in favor all opposed abstentions we give kudos the Jack

208feel well I was just going to say that I didn't know who it was going to but I'd like to uh congratulate two individuals on their retirement um Jack key retires as a bus driver after 20 years and Lorie sat Brown is retiring as a teaching assistant after 20 years I'd also like to welcome on board um three instructional probationary appointments Katherine Basu as a social worker Jenna ortley as a school psychologist and Robin Kowski as a technology teacher so welcome aboard and hope you have a wonderful successful career here at hsees and I'd also like to congratulate Abigail Gordon special education teacher as she receives tenure in the district so congratulations to all if I can notify the board we will have a teaching assistant you'll see on the update that I need to

209use emergency appointment for at the high school I just want to let you know that that's coming because we need to try to get this person to start on Monday uh they have done all their paperwork but if you could just check and if you have any concerns at that point I'll use that over the weekend to get start right substitute sorry not teaching Sy substitute next we have section 8 8.02 through 8.05 can I have a motion please second Curiosities discussion comments said quick question the um 8.03 and 8.04 um just not being familiar with you know the sort of what alluded to a those because it's the first time I develop it I Googled it and uh it brings out you know it refers to the 2025 public school registration Das closure plan

210and then um search that it brings up through the template document so I'm assuming that template document is something else that's being prepared this is just for purposes of the board uh resolution it's the process and Tony will speak we've had to research exactly meeting the timelines and everything because we're actually shifting bed's codes number and the the state will not allow you to do anything until you do that and because we've approved the Ridge Road and that is now starting under construction the state knows we have to do that and then the rest so there's two documents presented um and was called our portal online portal we have to plug in certain information about Center Street and it's closure and then certain information about rro the reason it's moving over to that location and

211that's the portal side and part of that we submitted that fire um because there's a deadline on it and you look at FAQs for that it says that you can do the resolution as long as you submit with a note saying hey it's going to be a resolution coming Happ so this resolution will finish the final requirement of that uh submission to the state so there's other there's four other pieces that go with it this is just the last form one and this will be the ation can stated that we have kept our word in regards to Cal construction okay and then second question on 8.05 U I'm in I'm in support of the resolution I just wanted to state that it refers to a quote Workshop meeting and I think what that is referencing

212is under our board policy 2300 we have three kinds of meetings regular meetings special meetings and work sessions and I think it's meant to be the third the work sessions um oh yes so yeah just I thought I put that into the record that that's the type of meeting that is being contemplated by that resolution if everybody could just amend that resolution and say your session others GRE I'd like to statement and then I would like to make sure that I get cand reflected in a minutes right now the board is going to vote on whether or not to close Center Street however I do not believe that the board has done its due diligence in listening to their Community to see the long-term impacts this is going to have on the future especially in

213terms of new debt we really do not know the financial impacts of the new busing having to hire new staff if we have to create a new capital project to redo all of the parking lots if they cannot handle the new traffic flow from the increased size we don't know the length of time a child is going to be on the bus yet for sure the presentation from the demographer did not include prek in the buildings we were supposed to be able to meet with him twice and we only met with him once I still have not received a number breakout of our debt service line compared to the aid that we are receiving on these projects so how much all of this is truly costing taxpayers is currently a mystery I have been told

214that we are getting Aid on these projects but when you look it up on the State website it does not show that when the board had a tour of the facilities last year there was a group of teachers who were there who had a lot of concerns I haven't seen any of those concerns to be talked about or addressed by the board we're having the shift the times children go to school make shifts for our teacher schedules the closure of Center Street is impacting this and there is no way that the school board should have approved any of without actually researching the full implications to my fellow board members it is not too late to make this right we have to know what this is going to do to our budget long term we have

215to address these concerns coming from our teachers union we owe it to our community to do this right call question oh I'm sorry um I just wonder where is the work session oh here just I thank you I never thought that I just want to verify that we'll just verify that and put that up and everything I'm sure Terry will take care of it yeah I just want to make sure sure no problem um so in regards to the work session I know when the doodle calendar went out it had times from 700 p.m. to 11: p.m. and I would just like to make a request that not go until 11: p.m. so it's just a really late night we've had late we have late nights regularly and I I know for me given my

216work schedule the next day to be here till 11:00 at night so I'm I'm hoping that we can end it earlier andbe put a shorter time of if I can just add we just did that on the doo calendar because we didn't know um it is really up to the board and Cham GRE legal council who will be present at the request for that I'm going to be voting no on I also have to clarify that as well that I am going to be voting now on 8.03 for the closure of Center Street Elementary School and 8.04 for the temporary change to the V Elementary School thank you I'll call a question now call a question all in favor we have our oppos exensions j i I will to how you V on the I

217yeah just I knew you had a question so no problem can I do a so I know I wasn't here the other night but I I listened and I thought we had said that we wanted to have a date that everybody can attend so if Julie can't attend next Wednesday are we still going to have it or are we going to find a date that works for everybody as well as James we we did the doodle calendar this is the date that the people are available according to James's schedule that can be ad is now I mean it is a board meeting can't help with everybody can't be [Music] different yeah no no I'm not I'm not saying I so I apologize so wait there was a no it wasn't it was more of a

218okay I just want to yeah we don't have recalls sorry I mean like a recall like I wanted to add all right section n we'll start with our policy committee report Mr Christmas policy that on March 5th uh we had four policies for which we did first readings two of those were as a result of our normal cycle there were as a result of recommendations of council because it referred to a uh type of diploma that's not that's no longer recognized by New York state so they had to be made current in terms of the what the state currently utilizes and so 4 4773 is actually deleted in its entirety because the individualized education diploma is no longer offered and then 4774 is updated in light of that change and then the other who were

219just part of the normal cycle and uh have some minor changes proposed and then three policies for second reading we didn't make any changes to those from what the board saw in their first reading of those no good of the order any an action vote on 9.03 through 9.05 can I have a motion please second Curiosities discussion comments I know [Music] it's it says you're eliminating the president shall establish ground rules the budget hearing under the budget hearing I think 9.4 so doesn't the board president do that so because that is not a meeting where there's public comment I recall that was the discussion in the um right that's just the the budget cing and we make a budget presentation but there's not a public comment period my so there's not a need to makees

220no you actually you could that's even if there's we know it and we could do that's we have a whole policy around when we do do public comment and so I was I know that too right so those rules are rules that apply anytime we have public comment in a public meeting that's why EXC call a question all in favor oppos just opposing that one I oppose the we're just talking about hear yeah exensions section number 10 is our first readings of board policy so there's no vote to be taken does anybody have any questions for the committee krina [Music] um yes so when we are talking about the budget implementation and we are talking about appropriate Financial reports could point of order could you tell us the policy you referencing please oh the budget

221implementation is that 10.03 hang on I click on it yes yes okay so at the bottom of that the last parag says appropriate Financial reports as determined by the board shall be readily available to the board so that green highlighted section is the as determined by the board where before it said appropriate Financial reports shall be readily available to the board so to me that's kind of saying like if somebody on the board wanted to get information it would have to be the whole board to approve whether or not they're getting that information so I don't really agree with that I think that financial information should be readily available the way that it was written previous so I would take that green section and remove it and keep that the way that it was that

222was that's my suggestion for um for that first reading and then talking about the graduation um ceremonies I know that this is a um just a policy regarding that with students and whatnot but um I was wondering if um maybe this would be for board member comments but I I don't know if it's a thing where the president always speaks necessarily or like if there is somebody who you know maybe their child is graduating for a particular year if maybe the board wanted to consider letting that member of the board speak in L of whoever the normal speakers would be um so that was going to be my suggestion and then the other suggestion on graduation CER that I was wondering about is if we always have to wear those cap and down things or

223if we can just wear normal clothes you want you want to change tradition it's up to the board can I respond just call oh yeah yeah yeah go ahead for clarification and we talked about this in the committee but 4774 graduation ceremonies is actually specific to a type of graduation it's in it's what's replaced the individualized education uh diploma and it's the cdos or sa so my point is the general uh aspects of our graduation ceremonies are not it's not covered by this policy this is unique to the different cont and then the uh budget implementation again you know just to share with you the committee's deliberation on we felt that there was ambiguity in that line but that appropriate Financial reports shall be readily available to the board and still take the position that

224when it talks about readily available to the board it's talking about the board as a whole as opposed to any one individual member and uh so I'm not sure that reading it in the way that any one board member could have asked for specific reports is the way the committee felt about it but we did think it was important to try to eliminate that ambiguity by making it clear that you know it's the the board sets out what it wants to receive on a monthly basis in terms of the financial reports it receives so that was the intent behind that change to make it more specific but not to actually change the underlying substance of the sentence [Music] all right um I have nothing to report tonight so now we move to board member comments

225Su um first I would like to say that I'm excited to go to the high school tomorrow night and see I know a lot of the seniors and M actually started her career in my backyard because the girls used to and shows and dances and parents come comp Sports um so I'm excited to see that and also congratulations to the girls basketball team I want to recognize the two people who retired one is to me Jack KY um for his 20 years of service and thank you Jack for your time and keeping our students safe happy retirement said Jack for years um his stepter was actually 49 years ago so I've known Jack longer than 20 years but um I appreciate all this time and I'm glad he's finally retiring and so happy retirement also

226to ro S brown who has been a teaching assistant in our district for 20 years I'm sure she's touched a lot of students in her service and I want to wish her a happy too thank you and I just wanted to offer my thanks to the folks who came and spoke in the public comment perod I think as a board member uh these meetings can become you know there's routine business we do every month but I frankly what I often find most um Frank rewarding and and uh reaffirming is when people come and and speak to us about things that are on their mind and help us understand that how what we're doing actually has impact and so hearing whether it's about a problem or an idea it's all valuable and I appreciate the time

227and effort you came to to sit and and spend the evening and provide that information and and um Justice still here for your words which were compelling and eloquent and thank you for sharing what you did um kind of the same things great for the new Raiders uh coach Scott always seems to do a great job uh I'm excited as Su is to go and see the show tomorrow night uh because back in 19 oh my maybe 93 my U The Green Room players did into the woods and my son was in it so it's going to be kind of fun to see it over again and special thanks to Katie and and all the work that goes these tedious uh budget presentations so thank you all and and again what Dan said the people

228who came and spoke tonight thank you for sharing your stories with us um couple things just a couple shout outs and then and then just a couple a concern that I just wanted to share um first of all congratulations to uh uh coach Brett Owen um he got the coach of the year award for uh section four for D1 wrestling um the other night so great job to him um we had we had four wrestlers on the state Podium or three wrestlers in the state Podium which I don't think we've ever had um in the history of this District so so coach Owen along with Coach Mon's really made hist this year so so big shout out to them um I also want to recognize Sue uh I've SE I've seen Sue every sing a

229weekend up at Green Peak as she U manages the ski club and I I'll tell you she has her hands full I me when you when you think about trying to keep track of two busloads of kids all over the mountain and who can who's who's pass to go on the green slope versus the blue or black and and everything so um hands down I mean she spends all of her Saturdays there during C season so uh kudos to you um I think I think that's that's pretty cool that you've done that for so many years so thank you um and then lastly uh just a concern that I want to share and I'm sorry I'm going to open up my phone because it was a it was a text message that I had received

230um right before this meeting started today um so along the lines of what what Jessica said and I really appreciate her frankness and cander and and and quite frankly I'm embarrassed right um it it is embarrassing and it is really sad that that is the way that people perceive us as a board um I've been on the board for 10 years now and I've always been proud of being a board member I've always um respected uh the work that we do and it's been a challenge for me um it it it's been frustrating for me and it's even more frustrating to know that people out in the community are kind of making a mockery of it right um and so you know thank you Jessica for being so honest because we really needed to hear

231that all of us um and especially right before our meeting started right as we were getting ready to uh to start the meeting I got a text message from a staff member um that saw a post on Facebook by one of our board members and the post said grab your popcorn it's almost showtime and the fact that we have we have board members that are also posting things online and making it seem like we are a joke is really upsetting and this particular staff member said you know as an employee and family in this District I find it so disrespectful and unprofessional that some board members act like this and it just um sor sorry because it I I'm I'm really upset I'm really upset about this um and I'm even more upset for our

232staff members who had who had to see that and this isn't the first time that there have been posts online um we have our operational norms and we talk about you know yes we all have the you know we all have our right to say and and do what we do however people see us as board members we're supposed to be role model in this district and you know the things that we do and say online matter and it reflects really poorly on the entire board and also the district and it really upsets our staff members when they see things like that so I just think that we all need to take a step back really listen to the words that Jessica said tonight and really be mindful of our actions and our words as

233we move forward and hopefully you know in the meeting that we're going to have next week we'll be able to make some progress there as well so thank thank you um I just want to share a community event um with my fellow board members and in the audience um The Village Recreation um parks and rep team and I are hosting a park cleanup day April 27th from date um April or May 4th uh it is a friendly event so Littles are encouraged to join us uh we're going to beautify the parks before spring really hits us and we encourage all especially our seniors who have hours to get in this is a great opportunity to do that um could we maybe get that emailed out what you were just talking about L get it you

234P then we can send it out about know thank you um I just want to say congratulations to Jack Healey on his retirement um I think he's know me longer than I've been live um but but um I did drive school bus with him and he was you know always smiling always there the kids loved him the people loved him I mean he'll definitely the sports trip everything he'll he'll definitely do m over at the bus garage for sure and um I just wanted to congratulate him on his retirement I'd like to thank everyone who did come and talk in the public I do appreciate it um as well as everyone who did present tonight um thank you for that I know as well as you and team put together the presentation for it's certainly

235appreciated um I want to wish good luck to everyone in as well as the girls basketball team and I want to thank everyone who participated in the St Patrick's Day Parade the band was in it as well as some of the elementary schools and it was really nice to see them walking um and congratulations to our wrestlers who did make Podium uh regarding the comment that on the Salem uh yes I do think it's important that we address it in the aspect that we are a laughting stock of the community and fully are exactly what uh Jessica said it is a joke we deserve our kids and our students and people who left us deserve better but the behavior of a lot of people in this room doesn't always me that same so I look

236forward to hearing how your debate for that a meeting goes next week so unfortunate that I can't be there but I definitely look forward to seeing how it goes been on the board 9 months and um defitely the most challenging board I've ever been part of and I'm not sure that always be the mindset of working for the kids and the best interest of those the kids the employees and the community are always the best part um our last meeting I started to share some words and I got my time so I stopped but I'd like to read a little bit what I wasn't able to say um especially if you're hearing what Christine need to say I've been on the board probably a total of I can't think of it's either 12 or 15

237years so if you'll just give me a minute here um as a board we've engaged in thoughtful discussion shared different perspectives and at times disagreed but regardless of individual opinions we have upheld the decision made through our Collective vote this is prior years that I'm speaking up there was always an atmosphere of trust and solidarity during this current term we have revised board policies procedures Norms these changes were carefully considered brought before the board for a vote and implement it accordingly these are the guiding policies by which we conduct our meetings today unfortunately in addition to meeting the district's education needs we have faced other challenges standard procedures have not always been followed decisions previously voted on continue to be questioned and accusations have been made possibly even threats this is not only disheartening but

238unacceptable we are a board we serve this District as a unified body regardless of Our Own personal perspectives to act otherwise is a disservice to our community but most importantly to the children we are entrusted to serve so end with something about the Green Room players let me go first so that you can end on a great note just a reminder that the board is meeting for I think everybody tomorrow at 8:30 if you want you can come at 8 to 8:20 I think they've got some coffee tea and some light snacks snacks uh what happens is we will be there coming Middle School Entrance we will have three groups cuz the board is not meeting but we're just congregating there and then those three groups will go out the two sites between 8:30 and

23911 if you wish to go like if you're coming at 8: you got you know you got to go at 10: right just follow the person that's leading each of the groups I will be at the high school I think Tony will be at you're going to be at one of the elementary schools I think it was and we'll be trying to pop in and then I think it's Joe Tiffany and Kelly who will be leading your groups on the educational review tomorrow so there's no meeting there's no discussion of board business but we have groups of three going in three different directions you'll get your group tomorrow at the midd we leave at 8:30 no matter what can I in my mom's I might I I think you said you might have to leave

240yeah we'll see okay W I didn't her first no problem thank you it's fine no I'm all done all done it's like 8:30 so just the re players said they're just rehearsal um last night and um as one of their I don't know if it's their Customs or they just decided to do it for this play all of the U actors and actresses took something from when they were a child like you know you read stories about kids had their favorite little monkey bear or doll or whatever blanket whatever and each um uh member of the play put the there if they had it if their parents saved it which I'm sure most parents do they they put it in the a chair as an audience so and then they took pictures of all of

241them watching the the play practice I just thought it was a cute idea they I was thinking over there so drive safely home and uh we'll see you tomorrow morning thank you motion wait I'll make it a motion to adjourn please second all favor oppos