001Good evening. This is the reorganizational meeting of the High Park Central School District. It is July 1st and as chair prom, I will be running the meeting until the new board president has been elected. At this time, I'd like to call the board of election for the High Park Central School District meeting to order. Please rise and join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. At this time I would like to administer the oath. So we'll start with up on the screen. Stand raise your right hand and there's nothing on your screen. Yeah, this screen. Nothing on the screen right here. Oh, uh, the next
002one. Um, we'll get Dr. Roman after. I can do it from here. Fix this. There you go. Okay. There you go. There we go. Should I just do it from here then? Yeah, absolutely. I, Katherine Briber, do solemnly swear to uphold the Constitution of the United States and the Constitution of New York and that will faithfully discharge the duties of trustee of the Board of Education for the Hyde Park Central School District for the term July 1st, 2025 through June 30th, 2028 according to the best of my ability. Just need you to sign my next. I, Michael Zorski, do solemnly swear to uphold the Constitution of the United States and the Constitution of New York and that I will faithfully discharge the duties of trustee of the Board of Education for the Hide Park Central
003School District for the term of July 1, 2025 through June 30th, 2028 according to the best of my ability. Perfect. And Dr. Bowman Perfect. hand and just read the oath that's on the screen. I Dr. Pedro Roman do solemnly swear to uphold the Constitution of the United States and the Constitution of New York and that I will faithfully discharge the duties of Superintendent of Schools for the High Park Central School District for the term of July 1st, 2025 through June 30th, 2026 according to the best of my ability. You sign right here. Okay. Now we need a motion to adjourn to executive session for the purpose of discussing collective negotiations pursuit to article 14 of the civil service law and personal promotion demotion, discipline, suspension, dismissal or removal of a particular person or person. So
004that second thanks Ed. Y Katie. Okay. All in favor? I any Okay. What is now in session? and we will start with the board president. So at this time I'm requesting nominees for the office of the president for the board of education for the 2025 2026 school year. Uh if you nominate someone say your name first and then the person you're nominating. Are there any nominations? Uh Mike Tibbitz is nominating Mike Sigourski. Second by Fatan. There any other nominations. Okay. Uh going once, going twice, going three times. May I have a motion to accept the nominated candidate and close nominations for the president of the BO? So move to this second. Any opposed? Oh, any discussion? Any opposed? Okay, since there is only one nominee, can I just get a show of hands by majority
005vote who votes for um Mike Zakorski to be president? Oh, we don't. Everybody I don't I don't I don't know if you need it in in the paper you need it on writing. No, if it's only one person I can just get a show of hands. Yeah. Um well Katie should you do a roll call vote? I'm gonna go Katie. Yes. Mike Sorski. Christine. Yeah. Mike Sakorski. Margaret. Yes. Ed? Yes, Mikey. Yes, Carl. Car Mike. Yes to Mike Sagi. And Mike. Yes. Congratulations. So, it's by majority vote. Mike Zakorski has been appointed president of the board of education for the 2526 school year. Congratulations, Mike. If you can um raise your right hand, take the oath, sign the book, and I, Mike Zorski, do solemnly swear to uphold the Constitution of the United States and
006the Constitution of New York, and that I will faithfully discharge the duties a president of the board of education for the High Park Central School District for the term of July 1st, 2025 through June 30th, 2026 according to the best of my ability and I'm turning the meeting over to you, Michael. Okay. All right. Thank you. Moving on to 6.02. Uh we need a motion for nomination for vice president. I would like to uh nominate uh Margaret Katani as vice president of the board of education for 2526. Second. Tibbitz. You have a second. So now um any other nominations for vice president for 2526 school year? Any other nominations for vice president? Any other nominations for vice president? I think you have a three term. Oh, I think those are so Yes. Okay. Since there
007are no other nominations, we'll close uh that part of it. Um, so we have one uh person to vote for. So we can just do it by a roll call. Um, roll call. So Margaret, what say you? First. Oh, can I get a motion to close uh the nominations? Christine second. Okay. Now we will do a roll call vote for Vice President Margaret. Yes. Yes. Margaret Katani. Yes. Uh Christine. Margaret Katani. I vote yes for Margaret Katani. Mike. Yes. Margaret Katani. And yes. Oh Katie. Yes for Margaret Katani. She usually sits down. I know. I know. here. True. Melissa gets up on the table to herself. Okay. So, one point. Yes. To Margaret. Okay. I'm sorry about that. I just The hair is very similar. I just thought of the corner of my eye. All
008right. So, we don't have any amendments to tonight's agenda. Oh, sure. Congratulations, Margaret. All right. Right. You have to do a note now, right? Yes. Forgot about that step and do a sign speech if you want. [Laughter] Um, I, Margaret Bani, do solemnly swear to uphold the Constitution of the United States and the Constitution of New York. and I will faithfully discharge the duties of vice president of the board of education for the High Park Central School District for the term of July 1st, 2025 through June 30th, 2026 according to the best of my ability. Thank you. Yep. There's no need to uh amend tonight's agenda. There's no modifications. Um so on to um 7.03. Um can I get a motion to adopt tonight's agenda? Christine second Katie Katie. All those in favor? I opposed.
009Motion carried. Moving on to 8.01. Um any discussion to our part one meeting uh consent agenda items. So these again are our reorg meeting consent agenda items. Any discussion? Okay. Moving on to 9.01. Can I get a motion to approve tonight's consent agenda? So moved. Margaret seconded. Any we already did discussion. All those in favor? Opposed? Motion carried. Uh under new business just move. Um we have 1001. Um be it resolved the board of education I'll save him. Here we go. Okay. No, we're we're at 10. So Oh, right. Great. Okay. Good. So 10 dot um one be it resolved the board of education of the High Park Central School District hereby empowers the superintendent of schools to borrow sums of money and authorizes the president and vice president of the board of education to
010be given the authority to sign necessary documents as needed prepared by Barklay Damon LLP Albany New York to issue appropriate short-term notes according to local finance law tax anticipation notes tans and revenue anticipation notes rans. So, this is a roll call vote uh for this. Um Katie, yes. Oh, wait. Can I get a motion for this? So, moved. Second. Second. Any discussion? Um I just I have a question like when would this like what situation would this be necessary and just for clarification I can answer. Yeah. Um, so we have this resolution on reorg every year and um, we haven't used it um, that to my knowledge, but it so if uh, we were to need money like over the summer before tax collection started, this would authorize us to uh, go out and seek
011a ban. Otherwise, we would have to get the board together again to authorize us. Um, we do sometimes have to borrow money from our reserves, but because we have reserves, um, it hasn't been an issue where we need to borrow. And also our financial advisor has said that issue uh issuing a rand for the EPC might be something we want to consider rather than uh borrowing for that right away. Sure. Any other discussion? All right. So now a roll call vote. Katie, yes. Christine, Margaret, yes. Ed, yes. Uh, Mike. Yes. And I'm a yes. Motion passed. Okay. All right. So, this next se section is our um audits. Not our audits, our committees. The first one is the audit committee. So, do we want to go through this and and sign up for it tonight
012or do we want to take time and think about it and do this the next meeting we can go through and and say I want to be part of this, you know, this or that. I would endorse that plan. The second the second plan tonight or next time. I'm ready. It depends on what we're going to do. What do usually we do at this meeting just so that um whoever oversees each committee has knows who their committee members are and then they can get schedules. Um but I'll I'll do either. I just I just was wondering if there's people who need to know when's our next meeting is or is it we do at the July meeting July 22nd? Yeah. Okay. I think it's 14th. August 14. August. Right now it's August 14th. We're trying
013to get another. Yeah. August 14 might be late for to start. I don't know. I'm ready to do it. Okay. Do it today. Okay. So, we'll do it uh we'll do it today. Today. So, we're going to go through and as well. So, so um audit committee um so does anybody not know what the purpose of the audit committee is? Okay. So, everybody knows what the audit committee does. Um currently it's uh Carl and myself um serve on this committee. Um I would like to do the audit committee again. I would like to join. Okay. if there's space. I guess we call Well, so what I'm thinking is wherever Carl is today, I'm going to sign him up for Carl if you're watching. And then if he wants to drop out, he could drop out
014or change, but we could have three board members. So he could stay could stay. So it would be um Tibbitz, myself, and and Carl. Um code of conduct committee. Does anybody not know what this committee does? Okay. Um, current uh current person on this is Margaret. I think you're the only one on this and the time commitment is 6:00 to 7:30 p.m. once a quarter or monthly as needed. So, so you okay with that? Okay. So, that would be uh Katie. Anyone else? We got room for one or Margaret, you want to be on it still? So any anyone else? We got room for one more. Mike, can I just point out that there are 14 committees and seven of us. So that would be two committees per person typically or at least two committees
015roughly. Right. Yeah. Just I just want to make people think about at least two committees. Try to make sure. Yeah. Yeah. Um next one. Duchess County School Board Association. Anybody not know the purpose of this one? Okay. Commitment um first Thursday of each month virtually and in person at time starting at seven. Um this is not a mandatory uh requirement but is recommending. Last year it was uh Ed is the ref and Carl is the alternative alternate. And you're the president, correct? Yeah. Since I was elected president, I I can serve. Um so you're okay. That's fine. Anybody? Anybody want to be the alternate? All right. So, that's Carl. Carl's the alternate. Uh 11.04 district leadership team. Anybody not know what this does? There's two parts of this. There's an evening DT which is mandatory
016and an instructional DT which is also mandatory. The time commitment is uh for the evening DT 6:30 to 8:30 meets quarterly or more frequently as needed. Uh for instructional may meet monthly um or more as needed and that's a full day commitment um 8 a.m. to 3:00 p.m. Last year it was uh Margaret and Mike served on this committee. So um can I clarifying question? So, I attended both, but then the instructional DT got very specific and we had decided that maybe it wasn't I didn't need to be there. So, I just want a clarification. Do we still want somebody in on instructional DT or are we going to just focus on the evening DT DT? I think at at this point uh focusing on the evening BLT I think it's it that makes a
017big difference for for you just said that it's required that we have a representative on the instructional whether they go or participate is a separate question but it does say it's mandatory New York state mandatory required yes so I I'm happy to be on it but I cannot uh participated in any of the constructions? I knew it. I was in the evening DLT, but um I didn't know about the day. Okay. So, I don't think you have a choice between the two. I think it's either you're on the DLC. It's it's a fact. I can do Okay. So, Christine, I can't I can't do the day. You could say I want to be on the DT and if you don't show up the instructional that's why and that but that's why there's multiple people so
018Christine says she can go so you guys and we can have three right so you know if you want to be on it I'm happy I'm happy to be on it Mike and doing the evening one so well you're going to be on both right and you can show up to the I can um facilities steering forum. So, so this one was to develop and monitor the capital improvement plan, district repair and improvement plan and aspects of the capital projects with stakeholder input. This is not a required committee. Mike, you and I were on this committee last year. I don't think I wasn't able to make any meetings. So, yeah, I don't I didn't make any either. So, I don't So, I think they must have been during the day. Didn't have meetings. It says
019this has met twice but met you here before so I'm not we met before Jordan left a truth. Yay for me. So it's saying Gregory is planning to restart these meetings on a more regular basis to be determined. So we're going to plan the next couple of project too. Be a big a big job. Anybody interested when you say a big job? Well, it's important and maybe I should say we how much longer. We are aiming to be prepared to have the vote for the next capital project in two years. Anyone else? I'll I'll be give a backup. Um government liaison committee. Um so this is the board president or vice president and another board member have typically been designated to serve on the government liaison committee. Um this is not a required uh meeting
020or it required a committee and it says time commitment at minimum once a quarter unless otherwise agreed upon. Last year it was Margaret and myself. I don't remember going to anything. No, because and Linda was really tried to set up meetings um because the idea is to meet with town officials. So we we did one that we we no no because remember nobody showed up like the one person that's why I was thinking okay the one woman called in from like Pleasant Valley or something and we tried numerous times to to get a meeting and and we don't get a response. So, I think it's important to keep trying, but All right. So, I'll I'll stay on it. Okay. I I'll stay um negotiations team though. Does anybody not know what negotiations team does? Um
021this is not a mandatory um uh commitment for you know board members. Um time commitment. It depends on when what what contracts are in. Um so currently it's myself and Carl on this committee. Um would anybody be interested in this? It it is just for newer board members, right? It is a good learning experience. You don't you don't really do anything. You're actually not allowed to do, right? You you you just want to talk. Yes. Is that right? See, that's why I can't deal with it. Oh, that'd be great. Yeah. I mean, you you you imposed negotiations for contracts like I thought I probably shouldn't be. No, you just you just an observer. You said that right, right? But but you you observe you might have questions and closed door, but the negotiation really is
022between Dr. Roman and the um and the the unit, right? Unit what's coming up with facilitation from legal. There's nothing there's nothing. Just settled that one, right? So there's nothing to talk. I want to do stuff. I do. All right. Christine watch the year after just roll it over. All right. Uh, next one is personnel subcommittee. Um, time commitment is as needed and it's not a mandatory committee. Last year it was Margaret and Christine. I would like to I'd like to stay. Okay. I would I'll add to it. Interesting. All right. So Margaret, Christine, and Katie. Next one is policy committee. Um I think this is one of our more active committees. I think they an important committees. It is a required um thing for us to do. Um and meetings are held uh what
023once a month. Yeah, once a month on Monday or Tuesday. Last year it was Christine and Carl on this committee. So you can write Carl down and anyone else interested in uh you did your time. I'll do it. I actually like it. Okay. Next one is our district save uh committees. Um does anybody not know what the save committee is intended for? And this is a required committee and uh it's bimonthly virtually 9 to 11 a.m. last year it was Christine on this. I I was on this. I think this is a good committee but I can't commit to 9 to 11 during the day. That can do. Okay. All righty. Um, anyone else for safe? Next one is our special ed committee. Um, this is not a requirement once a quarter virtually from 6:00
024to 7:00 p.m. Um, and the meeting is to review recommendations for special education pl placements and and process. I I see Mr. Duffy's here and he probably wants to be back on that. Duffy was on this committee for forever. So there were three last year, but if any of those people don't want to serve, I would. Last year it was Christine, Katie, and Ant on the committee. I never got an email, so I didn't know. I know Christine used to report on it, and I never knew there had even been. So how many committees do you have now? I do have three. I'll do it. I would like to Katie, do you want to stay on it or No, I don't think so. Okay, then I'll do I'll take the third slide. Yeah, you just
025So, we got Ed, Christine, and Margaret. Uh, technology committee. Um, this is not a required uh committee. Time commitment four to five first Tuesday of each month. And Katie and Ed were on it last year. I'll do it again. I believe it is a required committee because when I was a tech director, we'd have to fill in the meeting dates for our tech committee. So, I think it's a required committee in New York State, but anyway, I'll do No, I'm I'm saying required for us to attend board members to attend. Oh, I thought you were talking about for New York State mandated committees just to mandate that there has to be board at this. Yeah, I'll do it. And who else? Do it as well. Well, I could do it again. I know Ed and
026I did it. How many do you have? Yeah, just my do it. I think the wellness committee is going to be more active. That's what I think. So I I'll just I won't do tech, but I'll do Thank you. So we got All right. So we got Ed and Christine for tech. Now wellness committee um to promote the physical, mental and emotional well-being of our students, staff and community. Uh second Tuesday of each month maybe virtual for an hour. Last year it was Katie and we didn't meet. So I'd like to do it again this year. I heard it's going to be more active. Okay. Um lastly, oh and the wellness committee also was not a requirement. Uh EV committee or zero emissions committee I should say um again not a requirement. Uh once a
027quarter or as needed last year it was Carl and Mike uh on the committee. Um I I don't even know if we have a need for it, you know, again, right? I'm sorry, I'm looking over your shoulder, Dr. Owen. Say we get some participants and determine our next steps. Okay, so we'll continue the committee. So Carl and Mike and anybody else? Mike, we have three currently on audit. Yeah. Carl. No, no. Um, so for audit, take Mike off on it and it'll just be me and Carl. And the one thing I want to point out for the community is the audit committee is one of these that really encourages community members. Um, we had Christine as a community member be part of that. Um, and now she's a board member. We have Carl that was
028a part of it, now he's a board member. So, if someone is out there interested in um, being on our audit committee, uh, please let us know. Um, you know, it's not a huge time commitment, but it's, you know, it's a good committee to see some of the inner workings of some of the things u in the district. So, and I think yeah, I think it could be a person of any age. People entering their senior year in high school are are more than welcome to uh attend. So, all right. Uh this concludes our reorg uh portion of the meeting. So now we got to move on to um our second portion, our real part of the meeting. I just have to find how to get there to the regular board meeting. So this is
029now we're in a regular board meeting. This is a continuation. Uh I don't know what that means. There's something on here that says new agenda item. Um that's probably just a carryover from something that was supposed to be there because there's that's all blank. Um there's no need to amend tonight's uh regular um uh meeting. There's no changes. So, we need a motion to adopt the regular business agenda or part two for tonight's meeting. Move to proceed. Second one. Uh, any discussion? All those in favor? I opposed. Motion carries. Moving on to 3.01. Is pride. You have some pride. Uh so I want to take this opportunity to congratulate the class of 2025. It was an amazing evening. Um we had some amazing speeches from our val ball validictorian and saludiatoran. Um the keynote was
030amazing Jim McDermott. Um, and so just want to thank all the individuals that were involved in preparing for that from facilities to our administrative team to our teachers, our support staff. There were many involved in making that night special and memorable for our students and our families and uh just want to say uh special thank you to all those individuals involved. That concludes my items. Anything else for Pride? just the moving update ceremonies too. Um I attended the one at Violet Avenue. Um and I know each school just you know parents posting how proud of proud of their kids there they are. So just um thanks to the staff at all the elementary schools and the middle school um for doing the same for graduation. They were really nice ceremonies. I went to the uh
031prek moving up ceremony. You know, that was Yeah, that was pretty cute and seeing the seeing the the littlest of the little um sing songs and how much they've grown from the beginning of the school year till the end. So, that was fun. Any other pride? All right. Uh upcoming events and meetings. Uh July 29 through August 2nd from 8:00 am to 3 pm we have camp invention sess session 2 at North Park Elementary. July 29 through August 2nd. Um from 9 to 10:30 grades 5 through 6 and 12 to 1:30 grades 7 through 9. and that's the summer music experience at FDR. Uh Thursday, August 14th um at 7 PM is our regular board of education meeting at district office. Um just please note on that that we are trying to add a an
032additional um board meeting on July 22nd. Um, so if that gets finalized, we'll send out the appropriate uh notice, legal notifications if that happens. Um, moving on to 5.01, our superintendence report, uh, from Dr. Roman. Thank you so much, President Ziggorski. Good evening, everyone. So, uh, this evening I would like to address the board with some incredibly important information for, uh, the future of the High Park Central School District with regards to the reorganization of central office. And this is more than just changing of titles. This is really focused on efficiency um and and improvement um in terms of streamlining processes, ensuring that uh our administrators are getting the supports that they need so that they can best support our teachers and our teachers are able to best support our students. And so, um, as
033our district is committed to fostering an environment where all students, um, succeed, um, to that end, there are several key drivers, um, that have led this decision, um, all aimed at strengthening our core, um, which include streamlining uh, leadership structures that we have in the district, aligning appropriate responsibilities um, to certain uh, divisions um, And I'll I'll talk a little bit about that as we progress. Strengthening our student support services. Uh ensuring that we have high quality leadership in each of the divisions. And um one of the areas that that I want to bring forward is the HR audit. We had an HR audit done about a year ago and there were recommendations um in that audit uh to provide some additional supports um for our HR team and so for those reasons um those
034are the the driving forces behind this decision. So the key changes um really are focused on uh the deputy position, deputy superintendent position. Um, so next year, um, what I'm proposing is that that position, um, not be not filled. Um, our assistant superintendent for PPS looking to retitle, um, that position to focus on student supports. Uh, and I'll talk a little bit about what that means in terms of roles and responsibilities. Um, taking our chief of HR and elevating that to an assistant superintendent for HR and PD. taking some of the the large um responsibilities that currently lie uh in the curriculum um division and reappropriating that to where it belongs as it relates to professional development under HR and then looking at um current a current account position and seeing if there's a way
035to elevate that to um oversee and support some of the responsibilities under the new student supports uh division. So I know this is really really small font um but I I do just want to highlight um in this that the the streamlining comes in the middle under the superintendent. So removing the deputy uh superintendent role and not filling that um and having streamlined the streamlining the work across three assistant superintendent. So there will now be assistant superintendent for student support services uh who will oversee the directors um across the content areas as well as special education. Uh then we have the assistant superintendent for human resources and professional development who will oversee um all the operations as it relates to onboarding uh hiring recruitment um adding uh all the professional development, all of the APR
036which is um evaluations for staff members um and then also uh shifting the title n work to their uh to that division are appropriate. with that line of work. Um and then lastly the finance and operations will remain uh the same. So can we ask questions along the way? Absolutely. Or do you want to wait till hand? Um actually if we could wait to the responsibilities and then we can open it up to questions. Um so in terms of reallocation of duties um currently right now um there's a separation between special education and um our curriculum uh and instruction division. And so by integrating those two, it really has one assistant superintendent overseeing instruction for both areas. There should there should not be a separation between those two. th those should be streamlined. We want
037to provide um high quality instruction for all students and so that shift is is an important one so that we can we can ensure that that is happening. Uh the the other piece um is ensuring that uh with regards to our MTSS um our multi-ter system of supports um that work continues um as we're strengthening our tier one instruction um and supports to make sure that all students across the district are receiving uh high quality instruction and supports. So under the student supports um we do have several directors that help in this work. So guidance will continue to be an area that's supported under student supporting learners, our McKenna Vento uh foster care um students and then uh residency will still be uh oversight uh in this division. Uh in continuation, these are some of
038the other areas that I I did highlight uh including uh homeschooling in terms of uh a clerk being elevated with more managerial responsibilities. So in that particular area, the student supports, there is some some areas that uh we need to support the assistant superintendent in that area. So, um, title grants, any grants that we have, compliance, monitoring, um, residency, uh, McKenna Vento, um, some of the day-to-day work, uh, that would typically fall on the assistant superintendent. This this position would then be a support to the assistant superintendent for student support so that the focus is on instruction improving the quality of instruction at each of the schools including our our special education um classrooms. In terms of the assistant superintendent for HRPD um that will uh increase the workload. So when it comes to inservice
039credits, my learning plan, professional development, APR, title 9, that currently falls as it currently stands under curriculum and instruction. A more appropriate streamlined um uh roles and responsibilities should be under the um human resources department. That's where that that should live. Um some of the uh my learning plan professional development will be a cross collaboration. Um but in terms of responsibilities, making sure that this is carried out, that these things are met um would fall under uh the assistant superintendent for human resources. So I'll go back um and pause there just for any questions uh um so under the HR two two questions with the HR area. F first when we propose to switch from the current chief of human resources to the assistant, do we have to post like that job? Like is there
040any requirement that we post, you know, like internally to say, hey, we're we're, you know, having a assistant superintendent now. So, I'll confirm with with u our attorneys, but it sounds as though we can retitle it um accordingly. But I'll I'll confirm that. Okay. Um, and then secondly, in the in the or chart, I know it's an eye chart to begin with, but underneath Ryan, like there's no nobody under him. Does that mean that there's no administration under us? And but he does definitely has a staff of people in that department. Yeah. That just can't fit into correct chart. Correct. So currently there there is um two uh personnel associates. There is currently one uh personnel assistant. Um and then with this new configuration, there will be an administrative assistant also added to that division
041that would come over from the curriculum uh and instruction uh side of the work. Okay. So yeah, th those positions are not shown there just because it just wouldn't fit. And and payroll stays with Linda's department moving to HR. Correct. Okay. Payroll typically is in the um finance finance area. Not in business though. Right. Right. Right. Okay. That's Yeah, that's what I the clerk role. Could you just explain? So it I think I just heard you say it's coming from the instruction over to HR or is that that's so that position that I was referring to is an administrator administrative assistant. Um so when we had the HR audit one of the recommendations was to increase an administrative assistant for the head of HR which we we did not do um at the time. um
042this this configuration would allow us to meet that specific recommendation. So uh currently the administrative assistant that would be coming over would be the one that was assigned to the deputy superintendent. So every uh assistant superintendent has a a clerical support. So that that would then ship to HR because there would there wouldn't be a need. Um, and then nobody's losing their jobs. Correct. So those associates and assistants that you talked about, they all they all remain. They all keep their jobs. Um, let me just backtrack a little bit. Um, so we would we would be uh not filling a deputy superintendent. So that's that's the only one that all the people that report for the that are are staying. Okay. Um, so some of us who've been here a long time, um, know that
043four years ago there was a shift. We had, uh, we were told we needed a deputy superintendent for instruction. Can you just talk about how for those of us who have been here for a while, why, um, why this can work? because I'm worried about somebody sitting over there whose job description just got a whole lot longer. But some things were taken off, right? But I think the bigger picture is that some of these other positions have changed. And I just want to make sure that I'm being accurate. So the um assistant assistant superintendent for HR and PD, that person four years ago, we didn't have that position. So they couldn't do some of the things that are being moved over. So can you just Absolutely. So the big rocks, I call them the big
044rocks, right, that were under the deputy superintendent role were my learning plan, which is all the professional development across the district, which has to be recorded in a in a particular platform, especially when there's certain administrators and teachers that need that type of of um certification or proof that they are attending based on their certifications, they have to meet a certain number of hours. So that's a whole management uh piece right there for everyone across the district. So my learning plan would now fall under HR which is an appropriate location for that because they're responsible for certifications ensuring individuals stay current under certification and then also check certifications across the board. Um, in terms of professional development, one of the biggest um, areas that was identified in my listening and learning tour two years ago,
045um, was that professional development is not available for all of our employees. Um, and that's that's that's a challenge that sometimes we have professional development that's geared to one particular group and not the rest. And so the responsibility of the HR uh assistant superintendent would be to ensure that everyone has meaningful professional development that will support their specific roles. And I can speak to that because there were years where it was like we don't know where to put you so just go over here to this place. I like that being purposeful about it. Exactly. Exactly. And when you talk about valuing people, right? um like like that's the worst feeling when you know like there's nothing set for me in my particular role. And so we're looking to ensure that we're retaining folks by showing
046them that we care and that we value them by giving them professional development that that's meaningful. Um in terms of a um the last time that was revised was uh 2012. Um now there are new regulations that are coming down the pike. under steps. And so within the next uh five plus years, that's there's a lot of um a lot of work that needs to take place because currently the structure that we have is not working. It's it's it's quite frankly um some of our our our hardest working teachers um that are working with some of our most challenging populations are are are are seeing um some some challenges with the current structure that we have whereby they're supporting students and their growth but they're not being recognized for that growth. uh they're they're sometimes
047being penalized for not meeting a certain benchmark when sometimes that benchmark may not be realistic. And so uh part of the responsibilities of the assistant superintendent is to ensure that we create a meaningful evaluation system where it honors growth. Um it's meaningful uh for our staff to be evaluated against metrics that make sense. And so, uh, we're we'll be working with all the bargaining units to make sure that that's in place. Um, Title N, uh, complaints and investigations. Right now, I'm listed as the Title N compliance officer. It should be a HR, uh, individual, uh, who who's responsible for that. There should be sort of this this buffer between myself and the individuals that are coming in with the complaint. So, uh, for those reasons, just reorganizing um that stream of work and that's that's
048that's a big lift um to remove from the current curriculum instruction side and shifting it over to HR more appropriate um line of work. Um, in terms of some of the other uh responsibilities, I do want to go back to this slide here. So um residency McKenna Vento um there those are are are not as large of of rocks as some of the other areas but those are rocks that constantly require attention on a daily basis. So it may be answering questions. It may be following up uh on on certain things. It may be contacting the attorneys. So, for those reasons, we want to make sure that the assistant superintendent for student supports is focusing on student supports, making sure that there's high quality instruction happening in the in the classrooms as well as um
049ensuring that the student supports that we have are meeting the needs of our students. And so, that individual would then need to be in the classrooms uh in the schools to make sure that those things are happening. So by shifting those specific areas uh McKenna Vento residency uh uh student uh homeschool um and registration um those areas would now be supported by someone who was capable has a skill set to be able to assist um the assistant superintendent through uh student supports. So that again it frees that individual up to focus on um student support services. So we were very intentional about analyzing what was in place four years ago. Um yes it was there was a need at the time because for one person it was just way too much. What we're what we're
050doing here is taking that list of responsibilities and divvying up into three people while at the same time still minimizing one position. So it's being spread out some of the larger rocks are being spread out uh amongst three people. And again this this reduces um our central office administrators by one. So again just focusing on efficiency uh maximizing our resources and and streamlining processes. Any other questions? Did you go through? No. So the next the next slide just um looks at the financial impact. So currently uh with with benefits um the position uh calls for about $275,000 for the deputy which we would not be filling for the upcoming year. uh for the roles and responsibilities in addition to also looking at what the market rate for these positions are. So what we ended up
051doing was looked at um positions similar in roles and responsibilities to determine where would we need to elevate these positions to ensure that purity was was u accounted for. And so, um, for the assistant superintendent for student supports, it would call for an increase of approximately $8,000, uh, for the new responsibilities responsibilities that are listed there. For the assistant superintendent, you look at that increase of $25,000. Um, say, "Wow, that's a very large number." But then when you look at the roles and responsibilities and compare it to others that are in a similar role um in a similar size district um we're still we're still like this would be a more competitive uh salary range uh for someone in that particular title. Um and then the last one is the accountability manager role. So again,
052these are approx this is an approximate number. Uh we went on the higher end uh but $15,000 for the new responsibilities that we would be taking off of the student supports assistant superintendent shifting it over to this um this the staff member to be able to assist with again the residency, the McKenna Vento uh student registration and some of those other areas like uh homeschooling. So when you when you you know do the math um there's a there's a total savings of $227,000. Um again that's that's inclusive of the adjustments that that I'm recommending. So I just want to clarify so that assistant superintendent for HR and professional development that position is not getting that person we are not giving that person a raise. We have changed the job description, right? And that is to
053that $25,000 is because this new role has more responsibilities because there's been some confusion about that. Okay. Some people are assuming because the person is new, we're giving them a $25,000 raise, but it's because his job that that job title, we're talking people, the job title has changed. That's correct. So again, the the big rocks, you know, with with all of the annual performance uh reviews, all of the the changes that are coming down the plank, um the my learning plan oversight, um being able to move in a direction of automation of processes in HR, um all of for those reasons, when you look at that particular position and you look at the market value or the market request for salary in that particular title with those responsibilities. This would be more in in alignment
054with that. Thank you. You're welcome. Okay. Um benefits of reallocation. Uh again, these are some of the things that I I I spoke to. Um but you know, first and foremost is how do we enhance the student and family supports? Um how do we streamline the processes? How do we uh continue to increase accountability? Um and and and always keeping in mind, right, the fiscal responsibility that we have uh to our taxpayers. Um especially as we're moving into analyzing um each of the items in our budget through a zerobased budget. Like this is the first step. This is a first step in seeing how can we be more efficient and more um effective in what we do. Um trying to do more with less. Um again, I'm confident that the team that we have, we're
055able to move forward uh and continue to implement our strategic plan accordingly with with our current team. And then in terms of next steps, um just you know looking for feedback from the from the board and support on the retitling of the the positions, working to uh retitle um those those that have been outlined and then continue to implement our strategic blueprint for 25 26 school year. There any questions? We have a question. The assistant superintendent of student supports has a very big job type like a lot of duties. But you mentioned that the clerk was going to take on say um the homeschool or perhaps the kiny bento foster care. So but it's still listed under your student supports assistant superintendent. It's because the person is still providing oversight. Okay. Right. may not be
056doing the day-to-day, but we still need a central office administrator providing oversight to make sure that the things that are happening on the day-to-day are compliant, are meeting the needs of our students and families and and that would be the responsibility of that individual. that pulls them away from dealing with the um like the day-to-day details, which sucks up a lot of time to be able to, you know, make phone calls, follow up, um contact the attorneys, um do research. So, all those things that that manager would then support the assistant superintendent for student support services so that they're able to more focus on improving the quality of instruction. uh and making making sure that our students receive the services that they that they need. So you're saying the clerk would be taking on Yes.
057the more dayto-day Right. Right. But we we do have to elevate that position into a managerial more of a managerial title according to civil service. Do we know what that's going to be or? Uh, they're they're actually working with us right now to And it's it's it seems as though it's a it's a new title that we're creating. Um, and every slide it has a different title. Yeah. So, it it's it's and it's because there's no title created for it. Um, but they're working with us to create that that new that new position, which is which is good in a way because there's no pre-established um list, right? Because sometimes when you have a pre-established list, you have to go through that that list first to hire from that list. Um in this particular case
058when you have a new position you can actually u post provisionally and that means that it gives us greater flexibility to find someone use someone inhouse that has a skill set to be able to put them in that position. So what I would say is I think that this is very good and I'm fully in line with the whole concept of reorganizing. I think there's been a lot of feedback from the community in recent years that we may be a little topheavy with our administrators and I think that this is bringing us in the right direction and reorienting that. That's that's my firm belief. Um I would not be anybody who's getting a new title for being paid based upon what the market rate is. As you get more duties, more responsibilities, you should be
059compensated more. That's the way it works. That's the American way. if you're going to work harder, you're going to do more duties, you should get paid more. What I'm hearing in the community is not so much about um the increase in duties, about the one individual that already received a raise who was here less than two months. And so fair is fair. What I think is I understand we're tied to contractual obligations. I understand that. But I think it's something we really should look at. We were talking about that. I've never heard of somebody being in some place for two months and getting a bigger race. So maybe that is really what I'm pointing to that there should be something in our policies or so forth that if somebody hasn't been in the district at
060least for a minimum of four, five, six months, you know, they shouldn't get a big raise because the way the community is perceiving and I'm not saying that's right, is that somebody's getting a big raise and then getting, you know, this additional raise which as Margaret said, it's not a raise, it's new duties, right? So in that regard, what I would say is from the feedback I'm getting from community members from this perception with the person only being here two months, I think that that raise there should be something done there where that raise is somehow you know rolled into that that new sum that is also being given because the perception good or bad you don't have to agree with it is big raise and then another big raise and like Margaret said it's
061not a raise it's addition duties, but I'm telling you, it's out there. A lot of people are concerned about it. So, I had to share that. Thank you. I appreciate the feedback. Any other questions, comments, feedback? Okay. Thank you. Thank you. All right. Moving on to 6.0. 01. Uh, can I get a motion to uh enter public participation? So move to second. All those in favor? Opposed? Motion carried. All right. So um each speaker is allowed three minutes. Uh please provide your name and address when you reach the podium and please keep comments uh respectful um and courteous. Would anyone like to address the board? Yes. Hi, I'm Nancy Halton. I live at 81 West Long Meadow Drive in Statsburg, New York. I have had children graduate from this district. I work for the district
062and so it is hard to come up and speak tonight. My um main question or concern is that this is the second or third time that we've restructured at central office or brought it up after the budget vote. It is a savings and I don't understand why this isn't done and presented in budget presentations because then it gets forgotten about when the budget is presented the next year. So it has nothing to do with the positions. It has nothing to do with the plan. It actually sounds very well thought out. But I would like to see these things happen before the budget vote so it's included in the budget presentation so that the public can vote on it. Right now it seems like everything's being pushed through without any public knowledge or any public um
063a chance for the public to look at the budget and say, "Do we want this in our budget or not? Do we want to keep it this way or not?" And coming from a different state where we did not have budget votes, it's been my understanding in New York that that's what New Yorkers are proud of. They like the fact that they have public control of their schools, local control of their schools by voting on the budget. But it seems these things are never brought up before the budget is voted up. They're brought up a month later. That's my only request is that from now on it be put in the budgets beforehand. Thank you. Anyone else would like to address the board? All right. At this time we'll close public participation. Is it coming
064to the radio or well I mean what I will say is with without you know there's certain things that we we can share in public and certain things that we can't um sometimes opportunities arise where we can actually look at things um with with a different lens. Um and that's unfortunately some of the rules that we have to follow when it comes to these kind of matters. So um there's more there's more information um that we wish we could share uh with the public, but we we can't. Um and when there's opportunities that we can look at things differently, we we we will seize that opportunity to be more efficient um in our in our ways of of of staffing. U but I appreciate the feedback. Uh and we'll certainly take that into consideration as
065we move forward. And my my comment is years past like in the 11th hour we would always get surprised with you personnel changes asks for thing. We kind of asked Dr. Roman recently to say listen you got to have a cut off way before like when budget season first starts as much as we can get in early on um so we have time to digest it. the public gets to see it and things like that. So it this year if you notice we were very good at that, right? But it's not a perfect system because things happen like like something can happen tomorrow that's going to change this thing, right? So things continually happen in a district um which you know we can't always get there in time for the budget, but we've tked we've
066asked Dr. Roman and and Linda to make sure all those requests get done early in the system early in the cycle so that we have time to really look at it and and I think this year was a good job right years past it's been like oh tomorrow's the budget bill we're going to add this in and it's like well we don't have time for it we don't have time to really digest it and look at it though um we're getting better but it's never going to be perfect because time happens right just time churns along and things change on a daily basis So, but good good good comment though. Thank you. All right. Any others? Okay. Uh, moving on to 7.01. Um, board discussion including any consent agenda items. Um, so I think we
067have to talk about our board retreat. Um, couple of topics. We have board goals, the science of reading um in the international bachelorette bachoret program. Bachelorette bachor. Yes. IB IB program. Yes. Which I believe is in Red Hook. Don't they do that? Yes. Okay. So, any any thoughts on these topics? Other topics? I've been I've been pushing to have a retreat for the IB for a couple years. So, I would I would support that. Of course. Yeah. I think we need to do something for board goals like, you know, I don't know, maybe we can have a combined uh retreat for board goals and and the IB program. Yeah. And my my idea is that the IV program would simply have someone presenting to us what it is. What and I know there are people
068here with expertise in that. Yeah, I think those are two good topics. Border goals and ID. Okay, we got that. All right. Uh the other one is for a district tour. Normally every year closer to opening uh of the school year, we we take a tour of all the schools and buildings and uh do that. So I think what you know last year really didn't happen because we were trying to line up too many schedules. So I think what uh we talked about this year was we're just going to pick a date and whoever can make it make it. If not, no. And um so what we'll do is we'll ask Jay um to send out a couple of options and we'll pick a date and that date will stay, you know, so if you
069can't make it, you can't make it. Um so this way we can get the tour um set. Um any other topics, any just any consent agenda topics um that anybody wants to bring up? I will comment. I noticed the capital change um orders do turn into a lot of money actually. So I I don't know. I don't understand it quite how they they come up to almost 40 over $45,000. Yeah. I so as a new board member like I struggled with this for years because I'm like you know like if I'm if I'm getting something done at my house I'm going to go crazy but but this is normal right and it's baked in it's not like um it's not like we have to get extra money like the the overall money is approved and
070part of the money that's approved is there's a piece in there called contingency that like when stuff like this happens happens, they take it from the change order. They they take it from that bucket of money that's set aside because they know every project they do is going to have change order. Like it's just a a normal process of doing such a large project of this size, right? I mean, if they're, you know, putting in a new door, you don't expect a change order unless they they rip down the frame and they're like, uh oh, there's this asbestous. So now they have to come in and say, "Uh oh, there's a change order. we got to take money from the capital project reserve you know the contingency money and now remove the asbestous right so
071so things like that happen it is normal part of the business and and you know our facilities people work with um Palumbo as well as the architects to make sure it stays within the amount that they've set aside for that right there's an amount set aside as contingency and it stays within Yep in And my my experience over the years is either we've been pretty darn good on that or we've underspent. Like we've never Right. We've never had to go back and and and yeah, we can't because like you said earlier, the authorization is what it is. Um in the last project when we had the science lab, some of the bids themselves came in higher than anticipated. So we took out part of the HBAC work at FDR and that's in this project. But
072that was known at the beginning of this project. Right. But that's different from the change orders. Yes. But if we run into too many change orders that are legitimate, say there's too much asbestous and they it's costing a lot of money. What happens is they would descope other parts of the project. They would say, "Okay, let's pull out, you know, doing this, you know, that next year of the next capital project or figure it out, right?" And that's that's kind of how it works. Excellent. I just had I had a comment. I don't know if this is a new form or new person doing it, but I found these orders much easier to follow and understand what was being done than ones in the past. So, I was just noticing that the log that we
073have is not attached. So, just the change order themselves is but even in the past the change order themselves haven't haven't been this clear as far as far as I'm concerned. Yeah, we used to get the summary table. I mean, it would be nice to have a summary table in addition to with this as well, but but at least this it was was much clearer to me what exactly was happening. Thank you. I think that's the facilities that Yeah. What's the So my question is number 818 the tech uh TA position. I can answer that but I'm not sure why it says tech is just for Oh maybe I'm sorry. Go ahead. I was looking at the wrong one. Yeah, I'm sorry. I was thinking of the capital log the the log is there under
074Oh, is it there? Attachment. Yeah, attachment. So 8.06 the log is on the bottom. Oh, and I had open. Oh, it's an adventure content. Okay. Yep. And that is a new format log if you look at it. Oh, yeah. That's hard to read, so I don't see it. Yeah, it's there under administration administrative content. And I I I think one thing to just point out to the board is that not everything that is put forward as a change order is approved. Um and that's what's captured in in this this log. That means that they are challenging everything and making sure that they work on our behalf to make sure that those change orders are appropriate, right? or they negotiate like so the vendor may come back and say I need $10,000 because of right this
075change what the architect in Palumbo do is say no you don't need 10,000 you only need $7,000 for that and they negotiate that deal or they may say no don't no that's not an approved change and they also look to see if it was part of the bid originally right if they bid on it they're less apt to approve a change order something So then Ed, you had eight 18. Yeah. The uh the tech TA. So I just wanted to know a little bit more about this. So it seems like in reading that these people the responsibilities are to hand out and collect phone books. Yeah. Just put it in the tickets and so forth. So who I guess the question is who did this formally before this? So, back in the budget um uh
076during the budget process, we aimed to eliminate a microte position, right? Um that that individual was a full-time person that was located at the high school um doing some of these responsibilities. Um what we were able to do is negotiate with um the union to be able to assign this to a teaching uh assistant to assist with with those roles and responsibilities both at the middle school and the high school um and eliminate that position. Um so so the the responsibility responsibilities that are listed here would be the basically the job description for those roles and would account for um the uh there would account for this the uh stipen that's outlined on uh number six. Yeah, I remember that now. So yeah, so if you're eliminating a full position, you're doing this, it's a
077net saving, so that makes a lot of sense. So the only thing I would say is I would still encourage, you know, just to kind of look into maybe also looking to supplement this or to place this long term. You know, the college has a lot of computer students as the colleges and you get them come in and you could even have a bigger savings and have them help with it. But this is a net savings, so I like it. Great. Thank you. All right. Any other uh consent agenda discussion? All right. Uh can I get a motion on 8.01 to approve tonight's consent agenda? Christie second. All those in favor? I opposed. Motion carried. New business 9.01. Uh policy second consideration adoption of mandated policies. Can I get a motion? Move. Any second Christine?
078Any discussion? Just a just a comment that uh on the cell phone thing. I I want to say the policy committee I appreci I really appreciate taking sort of the least obtrusive way essentially telling they have to keep them in the lockers as opposed to people having bags and putting I I really appreciate that. it it gives gives the students a little more sense of you know personal responsibility but also trust that so I thought I thought it was a well um well put together policy that's all okay any other discussion I just want to share u with regards to this particular policy um we will be sharing with families through um flyers just quick easy to read flyers a town all just so that uh this is actually going to happen throughout the summer
079so that when students do come back they know what the expectations are. So we'll be doing that work uh over the next um you know four four to six weeks. know that, right? You got to leave your cell phone in your locker now. Got to text you during the day. Test you. I appreciate that the policy, the people who wrote the policy included all those smart devices as well, right? Picture. Yeah, it's well written. Okay, good. Any other discussion? All right. All those in favor? I opposed. Motion carried. Moving on to 10.01. Um, can I get a motion to enter our second public participation? Move to all those in favor. I opposed. Motion carried. Same rules apply. Three minutes per speaker. Maybe be kind and courteous. Would anyone like to address the board? All right.
080Since there's no one, we'll close public participation. any other matters deemed necessary by the board. Then you have all the data for from us about the second or this the 22nd board meeting. Everybody responded if they could make it or not. Uh Ium I believe so. I got to double check. Everybody respond to that. I think I can. Okay. But as long as we have a quorum, we're good, right? We have four. Okay. I think we have four. And the other only other matter is I um Dr. Roman and I signed his um year- end evaluation. So, we we've made it. One of our board goals was to get that done on time. And on June 30th, both he and I signed it. Um Carl forgot his laptop so we had to force his through
081without having 100% complete but that's okay but we were able to uh complete it on time. So first time first time ever we completed on time so that was good. Uh no need I only point I want to make is I really really like the new system compared to the pre previous superintendents the way we evaluated them. I just yeah I think this is just 100% better. And it's going to be nice because now we are going to put our board goals in that tool as well. So when we have the retreat, we'll be able to put them right in there and uh you know, track them, put in evidence, whatever we want to do in there. All right. Uh no need for a second executive session. So at this time, can I get a
082motion to adjourn tonight's meeting? So moved. Second. All those in favor? I I opposed. Motion carried. Meeting a journ. Congratulations.