2025-06-12: HPCSD Board Of Education Meeting

001All right, we're going to get started. Yeah. Um, so good evening everyone. Uh, today is, uh, Thursday, June 12th. Welcome to tonight's Hide Park uh, Central School District's regular board of education meeting. I'd like to call tonight's meeting to order. So, we got some things to do before to go to, um, executive session. So, um, Ed has to take his oath of office. Then the board has to vote to appoint Kathy. Katie as a board member until the end of the year. Then Katie has to take her oath of office. Then the board goes into executive session. All right. So, uh, Ed, I think you have to take the oath of office first. There's a slide for him to read. So it says, "Mr. Edward Spence won the seat vacated early. His new term is

002May 20th, 2025 to June 30th, 2026. Effective upon taking his oath of office." So then it should be up here. Ready? Yep. Okay. Good. I, Edward Spence, do solemnly swear to uphold the Constitution of the United States and the Constitution of New York, and that I will faithfully discharge the duties of trustee of the Board of Education for the Hide Park Central School District for the term of May 20th, 2025 through June 30th, 2025, according to the best of my ability. Congratulations, Ed. It's official now. Absolutely fine. Oh, please here. Yes. Yeah. Just making sure. Thank you. Thank you. Okay. So, now next up is can I get a motion to appoint Katherine Briber to serve as trustee on the High Park Central School District's Board of Education until the end of the school year,

003June 30th, 2025, effective May 20th, 2025, and upon taking the oath of office. So move second. All those in favor? Opposed? Motion carried. So, you should know who did that first. I'll write it down. Yeah. Okay. So, now um you Katie um have to take the uh oath of office. Okay. I, Katherine Briber, do solemnly swear to uphold the Constitution of the United States and the Constitution of New York, and that I will faithfully discharge the duties of an appointed trustee of the Board of Education for the Hide Park Central School District for the term of May 20th, 2025 through June 30th, 2025. Okay. Does that make sense? No, it doesn't make any sense. Two dates, right? Because May to June. Well, June 30th is next week or two weeks from now. So, I think

004what I'm doing is taking a teeny tiny little portion for Yeah, I think the term ended in May, I believe. Right. Did yours say that June? No, he got to go through 2026 because remember I have to take another one. That's when you take yours and you guys. So, next reading after June 30th, you Oh, that's the reorder, right? You guys the same way. Short lived. I get to be here for a week. That's done. So now All right. Can I get a motion to adjourn to executive session for the purpose of discussing promotion, tenure, discipline, suspension, dismissal, or removal of a particular person or persons and collective bargaining negotiations pursuant to article 14 of the civil service law. So moved. Katie. Second. All those in favor I motion carried. We are now in uh

005executive session. It says note there will be a public hearing on the code of conduct at 6:30. I think there will be a se separate meeting for All right, welcome back everyone. We uh are stepping out of executive session for a minute because we have to redo uh 1.3 because we actually did not have a quorum because Katie was not an official board member yet. Um so we have to redo uh item 1.3 on the agenda. And so, can I get a motion to appoint Katherine Briber to serve as a trustee on the High Park Central School District's Board of Education until the end of the school year, June 30th, 2025, effective May 20th, 2025, and upon taking the oath of office. So, moved. Second. No, it was supposed to It's okay. Got it. All

006right. I got it. I got I already did it. All right. All those be done. All those in favor? I I opposed. Motion carried. So now, who's this one? Do I have to do the oath? Do do the oath again. Katie made the motion and I second it. He took my clicker. Click me back once. It's probably on the pony. Five again. I don't know. No, originally he did this first and he did the second. So rather than Bobby have to retype. Sorry. I was and I was preoccupied. I was doing something else. No. Sorry about that. I know signing out. No, you're fine. Okay. Go ahead. I, Katherine Briber, do solemnly swear to uphold the Constitution of the United States and the Constitution of New York and that I will faithfully discharge the duties

007of an appointed trustee of the Board of Education for the Hide Park Central School District for the term of May 20th, 2025 through June 30th, 2025. So congratulations. Okay. Now, can I get a motion to adjourn to executive session for the purpose of discussing promotion, tenure, discipline, suspension, dismissal, or removal of a particular person or persons and collective bargaining negotiations pursuant to article 14 of the civil service law? So move. Second. All those in favor? I opposed. Motion carried for months in executive session. Good evening everyone. This time I'd like to return to open session. Um, and if we could please rise for the pledge of allegiance. I pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty

008and justice for all. We don't have any agenda today. Can I get a motion to adopt tonight's agenda? So moved. Second. Tibbitz. Any discussion? All those in favor? I opposed. Motion carried. 5.1 Upcoming events. Tuesday, June 24th, the next uh board of education meeting is here at district office u beginning at 7 p.m. And Friday, June 27th, FDR graduation at FDR beginning at 6 pm. as are the only two uh events coming up. Pride, please. Okay, so um good evening everybody. I'll start with Ralph Smith. The first graders have their donuts for dudes in the morning. Uh their field day was last Friday in which was a great success. Uh the first and second grade performed a Onyx fashion show for kindergarteners and families. Um, also a great thank you to Miss Wheeler from FDR

009for organizing a visit with her AP Chem students. Uh, the fourth and fifth graders enjoyed learning from and working with the high school students on the lessons that they prepared at Violet Avenue. The third graders um concluded their social studies units of study with their cultural celebration last Wednesday and Thursday. Uh, they hosted musical performances that celebrated the music and dance from around the world. And on Thursday, families came and listened to the students presentations and their heritage and cultures and how similar similar and different they were from others. Uh families also shared food that families had prepared from their countries. So all the students were able to sample the food and kind of get a taste of, you know, the different cultures and foods around the world. So it was a great way to

010celebrate. Um, Miss Ronza and Miss O'Neal's uh seel classes enjoyed a wonderful day at the Trevor Love Joy Zoo in Milbrook. Uh, they enjoyed learning about the different animals and also enjoyed um playing with playing uh at the zoo and enjoying delicious snacks of insects. And um they also interesting snack. Uh they also said that their favorite part was uh watching a snake uh sunning itself on the rocks in the wild as they were leaving the zoo. So not the other animals, but the snake the rocks. Um the fifth grade students Avenue and Netherwood Elementary attended a pen pal bowling field trip at Spins Bowls on June 6. They had a great time together and are looking forward to connecting with their pen pals in September at Havlin Middle School. Uh, Miss Erica from Hudson

011Valley Farms also visited the fifth grade students at Violet Avenue on May 30th in which she presented information about the production and nutritional value of regular versus chocolate milk as part of their opinion writing. Uh, they enjoyed a lot of um taste testing of two varieties of local produced milk and they also learned a lot. I remember when I had to drink that at North Park. Uh the pride has been increased a lot. Um I actually myself was able to attend field day on my day off from no regions. Um so I was able to you know talk to the kids. It was actually really fun. But you know it I had the water set the water section. Um it was fun. I got to, you know, spray all the kids with the water hose

012until one kid like grabbed the cup from the bucket and, you know, then sprayed me. Then that I was like, "Okay, but that was it was fun." Um, there's also algebra 2 math books, story projects. Um, there's a lot of NHS service projects that were also included at um, North Park, the AP Chemistry Road Show. There was a music um, ensemble that supported supported during the concert. Um it it was just amazing to see the students get to uh work with FDR students. I was asked, "Are you an adult or are you a senior?" So, uh they want to uh thank you, Miss Swirla, and the FDR staff for working together with the North Park staff to continue to create these opportunities. at Netherwood. They would like to recognize uh Tanya Hall for all her

013hard work with the yearbook club. She and the students dedicated the yearbook this year to Debbie to Debbie St. Al and she has been of such a valuable part of not only the Netherwood elementary school but the HBCSD as a whole. She spends countless hours of volunteering at Netherwood. She runs uh various clubs. Um she's very active in the PTA and co coordinates food support for families during the holidays and works to be by the uh garden beds. So we're very appreciated for appreciative of her dedication. Um at SDR, Miss wants to congratulate all the students that were recognized at the FDR awards ceremony and to thank all the donors. Um there's also a shout out to all the students and staff that took part in the winter circles presentation uh trip that took place

014on May 23rd. And then finally, senior prom is tomorrow. Yay. And that is all for Pride. Let me see the cooker. Let's see what's next. Next, we have the artist of the month. This month's artist is Victoria Martinez. She's a seventh grader at Havlin Middle School. She is very enthusiastic about her art. She says it try it pushes her to try new things and she says she's been doing art for a long time. It helps her express express herself, be creative and she thinks it's a lot of fun. So congratulations, Victoria. Next is our musician of the month, Charlotte Nickerbacher, FDR 11th grade. Charlotte has been a prominent member of the mixed chorus concert choir and um Velon Delanotes over the past three years. I also want to highlight that she has performed consistently at

015NISMA and the solo festivals and this year earned an allstate qualifying score on her vocal solo. So congratulations. She said she's been involved in music from a very young child as s as long as she can remember and performing provides a way to put out messages you want to send and music can be used in so many ways. So congratulations Charlotte. So, uh, the next piece of pride that I'd like to share is, uh, we want to congratulate our entire school community, our arts community. Uh we've been we've maintained this recognition thanks to the incredible music staff, the hardworking students, the families, the love and support from our community uh and encouragement from teachers, support staff, administrators, board of education members, and local businesses and organizations that lift up the arts. Uh this award is

016a celebration of our entire community. I had the privilege of attending the first um music in the parks. It was in honor of Mr. Osborne and the students did an amazing job. It was a beautiful night and uh had a chance to see uh Megan there and uh it was just it was a joy. It was a joy. Um and I want to thank uh Melinda Deio who is no longer with us. she retired. But this is this is all because of her leadership, her vision, and her approach to bringing people together to be able to um provide our students with opportunities to thrive in the in the uh fine arts and performance areas. So, uh kudos uh to our entire community for that recognition. And before we go there, I don't see. Okay, before

017we go there, um I do want to recognize our very own Lizbeth um um who along with Edgar Kinones were chosen as this year's distinguished graduates for the Duchess Bose's distin distinguished uh graduate recognition breakfast held at the at the Villa Gazy uh in Wingers Falls. Um want to congratulate her. She was the epitome of our portrait of a learner. um being collaborative, creative, innovative, collaborator, effective communicator. Um you you've made us all proud. So congratulations to you and Edgar. And the last thing that I I want to mention is Oh, actually no, that's for my my report. So I I'll hold on that note and we'll go to the next item here. So, um, the High Park Educational Foundation, are we here today? Okay. So, I will read. We'll have to come back to

018that. So, we have several award winners um that were granted uh awards. Uh, so we'll have to come back to that because I I believe we have representatives scheduled to be here to provide those awards. So, um, are the awardees here? No. Okay. All right. So, we'll bypass that for now. All right. So, our next segment of the the pride section is the very exciting time where we recognize teachers who have earned tenure. Uh and this is not only teachers but teaching assistants uh educators. Um this is really an arduous process because each year they're evaluated uh they're given feedback, they're learning, they're growing, they're uh defining and refining their craft. Um and it takes a lot of work and effort and and we really appreciate everyone who is with us uh this evening. And

019we have a special recognition uh program that's created by our new chief of HR, Ryan Judge, and his team. And we have Tatiana with with him. Um so we're really excited to turn it over to Ryan. Thank you very much. Um you know, one of the things that is always interesting is how many things in life can be erased. Um, but one of the things that can absolutely never be erased is the influence of an amazing educator. Um, and that's what we're here to celebrate tonight are our amazing educators. Uh, tonight we celebrate an important milestone in an educator's career, and that's being granted tenure. Um, some of the, uh, folks we're recognizing tonight will be receiving tenure on tonight's board agenda. Um some people will be receiving um tenure on next week's uh uh

020our next board agenda. Um however, for those on next month's agenda tonight, we celebrate um your continued service, commitment, and dedication to the High Park School District because we couldn't have all of these points of pride um without our backbone, which is the amazing educators. Um so I'm going to uh recognize folks by calling out their name. If you are present, please stand and we will clap for you and we have a little token of our appreciation. Um, if the person isn't present, I do ask that we still clap for them because that's the absolute grease we could do. Um, and then at the uh conclusion of that, um, when the board has completed the pride portion of the meeting, we will take a little break for a reception. You've probably noticed we have a

021nice little photo booth over there with fun hashtags like #tenyard. Um, and then around the corner um is the reception area where we have um some light refreshments including uh cupcakes from Forget Me Not Cupcakes. And I do have to say that they almost taste as good as tenure feels. They're that. So without further ado, let's start to recognize our educators. The first one is Cynthia Ramsey, ESL at North Park. Next we have Gabrielle Espazito, speech and hearing at Netherlands. Next we have Michelle Murray, science at FDR. Next we have Daniel Cowan, assistant principal at FDR. We have Beth Cayman, social worker at Ralph R. Smith. We have Miss Kim Loren, elementary school teacher at Ralph R Smith. Next we have Eric Shudo, physical education at Ralph R. Smith. Amy Stevens, special education at Ralph

022R. Smith. Gina Mahoney, teaching assistant at Havlin Middle School. Navaro, foreign language at Havlin Middle School. We have Dylan Shelido, elementary uh teacher at Havlin Middle School. We have Andrea Zelotus, uh, home economics, family consumer sciences teacher at Havlin Middle School. We have Cararissa. It's okay. Right. Sorry. We have Lauren Vodto, special education at Netherwood. Michelle Bowling, special education at Netherwood. We have Katie Diodardo, speech and hearing. uh at last but certainly not least Suzanne Barrett, teaching assistant at North Park Elementary. Like I said earlier, strong educators are the backbone of our community and without that we can't create the legacies that are being created here in district. So wholeheartedly on behalf of the entire district, thank you all for you do and I'll turn the program back over to Dr. Thank you, Ryan. Let's

023give Ryan. Okay. So, do you want to take a any more bride? Oh, so we're going to take a take a break then. Okay. So, we're going to take a pause now to uh have some cupcakes. pause or go. Okay. Well, so now we will return to business here. Um I think we're done with Pride. So um moving on to 7.1 uh superintendence report. Dr. Roman. Thank you. Uh so I'll keep this brief. Um so just two things. The first one is the cell phone policy. Um we have been doing some work uh behind the scenes with the team. We had uh the showing of screen aers um about a little over a week ago. Um we have a survey that was sent out to families today just to get um some input u with

024regards to uh what's required uh of the new um of the new uh law. Um by August 1st we have to have a policy uh adopted by the board. Um so we put the survey out. It is belltobell. Uh there are exceptions for medical reasons and there's going to be one or more ways for families to be able to contact uh their children at at at school. Um so we'll be working through that. Uh we're going to take the information that we gather, take that to consideration. We'll be meeting with all the bargaining units which we have already begun uh just to get their input as well. And uh we'll be putting forward a draft to the board uh very soon. our goal is July 1 uh to have that uh ready to go. Um

025so uh so that's that's it with that. And then the second one is um with regards to a lot of the new mandates coming out and some of the talks about uh federal funds. Um the Mid Hudson Council of School Superintendent, our executive team uh met with Shelley Mayor. She's uh senator uh but also the chair of the educational uh committee and um there are some things that there are continuing to advocate for especially as it relates to uh EV buses. Um looking at different funding um uh ways to be able to uh acquire those if we are going to meet the the mandate. Um, title grants is also a hot topic in terms of whether or not those are going to be impacted by any uh federal cuts. So, we're keeping an eye out

026and a pulse on what's what's coming down the pike. And we'll continue to update the board as necessary. Foundation aid is also another area um where the poverty um uh the way they calculate poverty has been uh looked at and modified, but they're looking at some other ways to to to ensure that school districts that need need the most are getting are getting their uh fair share. So, uh, that concludes my items and then I want to turn it over to, uh, Melissa Lawson who will share about the the the weather the Oh, the the weather today outside. Yeah. Um, one of the new regulations is in regards to extreme heat. We are currently exploring that uh language and developing our policy. It should be adopted at the same time as the cell phone policy,

027but it does require us to monitor temperatures in the buildings and there are certain thresholds where we have to make decisions about um protective measures for students. So, um the first one is 85 degrees. um when it reaches that temperature, we need to do certain things like close the blinds, use fans, offer breaks, offer access to water, things like that. And then when it reaches 88 degrees, um we have to consider other measures like um we're moving to a cooler space, uh air conditioning, things like that. So some of the things that we have done is start to collect data about where our hot spots exist in buildings and um we are collecting that information so we can identify where we might need to um put those measures into place and monitor temperatures closely. So

028you'll hear more about that in the future, but it is it does go into effect as of September 1st. That concludes our items. Okay, moving on to 7.2, our K through five literacy update. [Music] Literacy for me. All right. Thank you. I'm Kim Nigel, director of math and science. Um, and very proud to be here representing Jen Kryser Amy, who is our director of humanities, who led all of this work, um, but was unable to be here tonight at the last minute. So, um, the first thing I want to do is get the clicker. Thank you. Sure. Um, and show you our, uh, vision and mission. Um, I'll read the vision. HPCSD is an innovative learning environment for all. Um that word um innovate is in our um team membership. We uh started way back

029um under Jen Kryser Amy's leadership with a literacy audit and she's been working for the past several years on that audit and it kind of turned into this literacy innovation team. So first I I do want to recognize a couple team members who came and a couple that are presenting with me tonight. So, I'm gonna ask um Joanie Miller to stand if you don't mind. Uh and I also want to recognize one of our literacy coaches, Bridget Deprimo is here and two of our classroom teachers up for tenure and her second tenure, Kim Loren and Carissa Pankosdy. You'll notice in this group of teachers, not only do we have classroom teachers, we have a couple of administrators. I was proud to be able to join some of the team meetings and see some of the

030vendor presentations. We have speech represented, special education teachers, reading teachers, and of course, our two coaches. Um, and then I want to talk to you a little bit about um the recent resource exploration that they've done. um in terms of reading programs. So, several uh teachers went on site team visits. Um I think I want to recognize especially again Marian who did a mini pilot. Um she's not listed here, but also Jen Farren. She was also one that did a mini pilot. The team visits went to uh Portchester Ry. Kim and Cararissa and the coaches were um a part of those visits. They also visited uh Spack and Kill. And then like I said, Jen Farren, Marian, Kim, Suzanne Gil, Tracy, and Amy Sworeup were able to do mini pilots. Those four did um pilots

031with the coaches and uh Marian and Jen did them on their own. So, we thank you very much for that. So, I'm going to turn it over to Cararissa. She's going to talk to you a little bit just about the timeline of moving from that um literacy audit into the literacy innovation team. Thanks. Um so this is our timeline that we had to the spring 2025. Now um literacy innovation team meeting started on February 19th and then February 26th where we identified criteria. We reviewed six programs. Then then we ranked top literacy programs on the ones that we felt were the best. Um superintendent conference days of March 14th where we presented um the oh sorry all K5 teachers received overview of the final two literacy programs that were chosen. Um the site visit was

032May 12th and that was where we saw ARC and May 13th was the HMH program. Um at the faculty meeting on May 14th, we discussed um the slides and all K5 teachers voted when the window closed May 16th. Um literacy innovation team then met together on June 3rd. Um and we had recommendations for implementation, a timeline, and professional learning. Um the lit team used two documents from state ed to create our rubric for decision-making. Um the first one was the prek third um to third grade in instructional best practice document and the second one was the New York State Council of Reading report on the science of reading. Thank you. All right. Here you go. So we were Bridget Drio. Hi. Nice to see everybody tonight. Thanks for having me. Um we were really excited

033with this turnout. So, we had 102 responses from our vote. Um, teachers were really excited to get involved in this and it is overwhelmingly I think you can see in the red HMH into reading. Um, that was the vote. It was 91.2 to 8.8. So, we did see both programs. Um, and we did have pilots in classrooms of both programs, but it was pretty overwhelmingly HMH uh in the vote. Just out of the 102, what was the total potential number? The total potential number of teachers case was 109. Okay. So that we were we were really happy and it came pretty quickly. People were excited to get involved with it and to even hear from other teachers that were piloting. Um what we really were looking at were excited about and I think even teachers

034that were piloting was that it's aligned to the NWA. So, their growth scores, it will come out and it will they'll talk to each other, the programs, the ed platform for HMH. Uh, it'll come out, it'll give you a report on your students. So, you really have that inside look. The lessons follow what we like to call gradual release model. So, I do, we do together, and then you do alone. Uh, vocabulary. I I loved watching the vocabulary. And I'm looking at you, Kim, because I I had the pleasure of being in the classroom when vocabulary was taught through HMH and Kim's class. I've never seen kids so excited about vocabulary in my life. And of course, Kim's the teacher, so there's going to be that excitement. But the cards and the explicit teaching and

035the text and the visuals and how it weaves into the writing really makes it exciting. So, they were excited about that. Um there is a good amount very good amount of tear down LL support. Um there are frameworks for our ENL learners. So it's really important that the teachers got to see that piece too as well as our ENL staff. Weekly differentiation and practice and a planning guide that's flexible, meaning the teacher can go in and they can move components of the lesson around. hopefully we'll have that block of time but within that time they can look for different ways to meet the needs of the students and collaborative centers which you guys do beautifully. All right. Next um correlates with what we're using which is RAZ plus and also FAZ which is a skilled

036resource program and actually the ED platform NWA I hope I get this right and then RAZ faz will put will come together and put it will be under the resources tab and they all talk to each other. So it's kind of a beautiful thing and I guess a little scary for this old lady. So slides and resources are available on digital platforms which is awesome. Um, that was a good thing. Rubrics, we did take a really close look at those and we felt that they were vertically and horizontally aligned to the standards and what we were looking at with the science of reading. Beautiful visual aid charts, graphic organizers that these guys couldn't wait to get their hands on and I couldn't wait to help them with am I next this lady professional development on

037the science of reading. So, we've had a good amount and this is a team. This is a very strong team led by by Jennifer Kryser, Amy and um that we worked on. I actually went to letters training which I had not done in a couple of years and this year uh with a couple of teachers and that really was eyeopening. It marries beautifully with this program um all of what she said in that training. So and then some of us did the micro credential for the science of reading through Sunni new that was very informative too. um HMH product training. We have job embedded coaching in HMH. I hope that doesn't always come. District literacy coaches. That's myself and my partner who's not here, Jen Turner. Uh and then the administrators were trained. There is

038a huge family uh and community component to this. So, that's going to be a really nice piece for community schools and other sections of our amazing district. And then regular and ongoing data reviews. You get constant data from here. I think you'll have so much data that we'll have to sit and disagregate everything, but at least we will have it. Um, and then stake stakeholder feedback loops. So, we are going to listen to everybody and we're going to see how this goes. But we're excited. Thank you. I actually did the science of reading micro credential through Sunni and faults and I did I did have to call Jen a few times to kind of ask her before the quiz uh few things but I was actually really impressed and I was really excited that um

039most or all everybody was offered the opportunity and most of our teachers were taking up the opportunity to take the science of reading microcredential and letters training. um it was really indepth and kind of eye openening for me and very exciting um in in my content areas just in terms of literacy in the content area. So um I also know at least one and uh of the elementary principles has taken that and I think more will be um doing that as well. So I'm going to talk to you about like what's currently happening. So um we're going to call this the pre-launch right now spring and summer 2025. The goals are to build foundational knowledge around the program, review materials, pacing guides, and assessments. The key actions start with developing a clear implementation plan, and

040then getting started with HMH into reading is some professional development that will be available. We're really hoping to try to get manuals in teachers hands, if not at the end of the school year, right at the beginning of July. Um there's going to be potential optional curriculum writing to identify priorities by grade level for year one and an optional two to three day uh summer literacy institute in August that Jen is working on. Um I also want to mention I know she is also working with HMH directly on a full five-year implementation program for um Hide Park and that should be ready this summer. Um, I also do want to make the board aware that, uh, if the adoption is approved, um, there will likely soon be, um, you know, board board, um, well, we'll

041be following board policy for like disposal of materials, probably going back as far as like 2007 because we want to make sure that we kind of clean everything out and that our teachers are really using the HMH materials. So, we're going to get everything out of the classroom. will follow board policy, but you'll probably see that coming up on a board um agenda. We'll look for resale first and then disposal if necessary. Um and also um talk about funding a little bit. It's my understanding that the funding will come out of the DHICK funds um that the district has available. Um, in terms of year one implementation, the goals are to develop a shared vision and goals, build foundational knowledge around the program, key actions, um, some of the things that Bridget talk talked about,

042initial professional development on not only curriculum, but continued work on the science of reading and core instructional practices that Carissa alluded to in that state document. So, um, next school year, superintendent conference days will be planned. We're already looking at September 3rd for K5 teachers uh to get a full day um in HMH if it's adopted uh building level coaching. So HMH also provides this implementation coaching which is fabulous to get it right from the vendor. And then also um Bridget and Jen Turner, the other literacy coach coming in to continue to support our teachers at a like elbowto elbow level. um principles, administrators will be taking instructional rounds and and doing building walkthroughs to kind of, you know, um talk about expectations and make sure that it's implemented with fidelity. And then they'll also

043begin to establish a data collection system. So they have baseline assessments, usage tracking, and feedback forms around the product. So I I we are asking you for this first consideration of adoption, but I would like to take a couple moments and ask Kim Loren to just talk about it. She did visits and she did the pilot. So what we want to hear what happened in your classroom. So one of the things I'm most excited about with HMH was that I am a huge supporter of our UFly phonics program. I have seen my students grow leaps and bounds for the last two years using UFly. So, one of my big things going looking around was like, does this work with you? Because that was my that's my baby. Um, and it does. HMH fits beautifully. Um,

044we'll have our half an hour or phonics block before we go into the lessons. The kids are pumped up from UFly, but then they have very engaging lessons in HMH. Um, as Bridgetette alluded to, like the vocabulary is so rich and my first graders are walking around being like, "Did you know that the bird regurgitates?" And parents, I haven't gotten like emails from parents, you know, in a couple of years from our literacy program saying like, "This is really strong." And I'm seeing moms at dance saying, "I heard about regurgitation, species, and biomimicry." Like, these are big words with first graders. And not only were they, you know, seeing it in action because Bridget was saying there's movement that goes with it, there's pictures, it's just repeated in the text, you're highlighting, like you're giving

045these kids such highlevel um instruction and they're invested in it. They were so engaged. I did it for 3 weeks. I wanted it for more. I'm like, what else can I get? Um the platform that they provide has so many resources. I think that, you know, I can never have enough. I'm I'm trying to I can't wait to get in and like look for even more. But there's tons of things that you can do with the program to work into stations to um marry so nicely with the UFly. There's interventions that you can go and do with your students. So even I only had three weeks and I think like the kids were very sad when it was over. Um we did paper copies for our um pilot but the materials that I had you

046know given as a test are beautiful. The the images are just so well done. The vocabulary is so highlighted and studentfriendly. The workbooks are just outstanding. So I am so excited to put this forth. And the some of the things that we're looking to get included into the program are the six-year license that the print uh resources that the teachers will have for the manuals, but then there's also everything digitally and teachers can also go in and make um changes to the font if they need to make accommodations for students. Uh that we have big books in K1 which are just so beautiful and engaging. A lot of us who are primary teachers who've been waiting to get big books back in the classroom for a while. decodable text, which I'm thrilled about because that

047just is science of reading decodable text and they'll go great with our UFly. The vocabulary cards are not only are they beautiful, but they're perfect for the classroom. The kids can hold them. They're durable. Uh readaloud set, again, just beautiful text and lots of different things in involved in the text. They're multicultural. They're just highly engaging. um instructional cards for teachers to use so that they hit all the points in a lesson which is just that's great and the student my book the students will get books and for every unit take home those books. So that is just such an important part of this program that we love that our students will go home with you know six texts per unit. So that's I can only say good things. Thank you. And I I just

048have to add too this all connected. I just spent two full days at FDR uh with our science teachers grading the two new early regions exams in biology and uh earth and space science and overwhelmingly their comments were around tier 2 vocabulary and the vocabulary that they really didn't think that the kids understood as they went through and scored um their papers. So I'm really excited to hear those vocabulary words which were science related to um in our first grade classroom. So thank you. I also want to add the presentation that Jen put together so beautifully done and the work that it represents. This the the law changed in December and we had to address everything that was in the new educational law for reading plus science of reading and the attestation that the state

049put out. So they worked really really hard in a short time frame to make sure that we would be able to address all of our students needs. So, I wanted to commend them for that. So, we may be able to answer questions. Maybe them. I was joking to Matt earlier that I probably could because I really did. I saw the HMH vendor presentation. I I helped Jen with some of the calculating of the voting um in terms of the six vendors and was excited to sit in on at least one of the literacy team meetings this year. So, if you do have questions, we can entertain them or you can email literacy coaches. Yeah. Oh, I I have I have maybe a mundane question. So, included with this there was sort of the the cost

050breakdown with us and and the bottom line cost is about half million dollars and but I see a six-year license and it talks about purchase price is the half million for a six-year license. Is it you purchase it one time and the six-year license is something else? So, my hunch is, but we can get back to you. My hunch is that price includes everything and the six-year license. So, we do purchase six-year licenses often, too, like for AP courses and ebooks and things like that. So, it provides some extra resources. Yeah. So, there will be another cost potentially just for that. I'm in favor of AP. Yeah. But likely there'll be a six-year cost after six years. Yeah. This the six-year license is for the digital resources. So, you pay you get that digital resource

051for the six years. The one time is for the whole one time. Yeah. Theory over time gets updated. Yeah. The consumables will be an annual price like the my books but not the digital license and not the big books and the instructional materials unless they wear out, right? Like the vocabulary cards. If if they wear out or a teacher leaves the district or moves a classroom, they accidentally don't show back up in a new classroom. that happens then you buy a new set of vocabulary cards but for the most part that this is a one-time purchase and then the ongoing purchase will be much less. If I could just what's great too is that we didn't have everything we needed all the components even though we were like oh can we have that can we

052have that um we got some of it so we were piloting with kind of a yeah a minimum of stuff and the resources that were available online that you guys were able to print and then work with that was unbelievable. So that saves us not only time but it may save us money too. The other thing we talked about at the literacy innovation team is that for the first four years we commit to like making sure all the classrooms had everything and through that annual review once we get it mastered. Then there may be something that we never used in three years. So we wouldn't buy it. But for right now the teachers are building their practice. So they would need those resources. And then the other could be they they might not be using

053something, but there might be materials that weren't ordered for cost effective that that as we're building the program, if teachers are saying, "Oh, this resource would be helpful, we we could look for ways to to kind of shift Oh. to supplement. Yeah. Yeah. Um because I had I had a few questions and you answered a lot of them. Um thanks. And one of them was the connection to you because um I've been able to sit on some youf fly lessons and I was just blown away by what kids are doing. I only observed it in kindergarten classrooms um but it was it was truly amazing just with you fly what they're doing. Um districts we visited were jealous that we already had it. They were like if we had and they were so we talked

054a lot with them about how we have it and it's like awesome and we were seeing so much growth. So, they were kind of taking stuff from us too, which was nice. And what's nice is also the piece of this program that is the phonics, the purple part we call it. Um, for our intermediate grades, it it really is modeled similarly to you. So, it's just a nice transition from the K to2 to 35. Um, one of the questions was back to the I just want to make sure that I understand because on the proposal it has total for all cart items is 38,000 for kindergarten. Uh and then total for grade K is 80. So are you saying that that 38 is all the print and then the extra is the digital is that

055because for every grade there's there's a total for alak cart which is you know 30 and it's almost double for the total for the grade level right because the alle cart is because we're committing to buy all of the things like the you'll see in the kindergarten it says to quotable library sets that's something you have to add to you don't have to buy it right so we're buying all the components that come with it for this first year and then the things that would be those consumables which is the my books um that would be an annual cost. So is it safe to say that 38 is probably the renewable cost? Well yeah okay just to get a ball mark so it's like half oh yeah more dramatically decrease. Um and we could get

056those numbers from you for the vendor like the year-over-year cost. That's I just wanted just so I understood the way it was laid out. No, that makes sense that we're not going to replace everything every year. Um, and did the committee choose which materials were ordered or was that a you pick the program and then we asked for everything and everyone agreed that it would be the best to have it all. So that's what was presented to you. Everything that we saw, we loved. We loved, you know, even even the other schools didn't have things and they were like, we wish we had this. So that was another thing that they didn't have. um they're not renewing their my books consistently with their budget, but they're like, "But we wish you should." You know, like

057that kind of stuff. They weren't sending home the books and they they were jealous that we were able to do that at least to start. The other thing is just I'm looking forward to feedback like how often we're going to get like from the people because historically we get a new program and it's here and then that's it, right? But really want to hear how it's going and and and if we need to tweak it, we want we don't want to wait years, right? We wanna we want to be Yeah. One thing I know Jen is doing is the lit committee will meet annually, right? That's a requirement in the law, too. But we have our internal coaches that will be in the coaching sessions in the school each month. So they'll be able to

058hear the feedback from teachers as they're going through the implementation and bring that feedback to her so that they she can make adjustments because this is a huge investment. It's really exciting, but we just want to make sure on top of it. Yeah. And there will be that five-year plan through HMH that Jenna is working on too. So like I hope the commitment will be for five years to really implement well and see what's working. And she's also less because that's you have to wait to see the results, you know. Yep. I have a simple question. What does HMH stand for? Pretty big. Yeah. Vendor. Educational. That's the name of the vendor. Sorry. That love in my eye. So, just a question on the contract. So, it's a six-year contract. Um, you know, I'm familiar

059more with like one year, three year, five year. technically not a six-year contract. It's just a license for the digital for 6 years. Okay. So, we just purchase and we get the digital and then it runs out after six years, the digital version. So, you would repurchase if you choose to. So, it's not really like a contract with Hton Mifflin. We're doing the purchase. We have a five-year implementation plan, right? And the six years is just for the resources and they expire in six years. Does that make sense? Sure. Most important, at the end of each year, you have the right whether you're going to renew or not. It's we're gonna we're gonna implement for five years. That's the kind of idea, but we don't have to renew anything. Okay. Like it's not it's not

060we're not held to anything year by year. Yes. Good. All right. Thank you. I just I just want to thank the teachers that were involved in this process because right sometimes we don't hear directly from the field and that is really helpful in determining what support you need what do you need what time you need what resources you need and it sounds like the system that has been developed right like this lit team uh with with Jen and the rest of the leaders it allows for that and so I just encourage you to continue to provide that feedback so that we can continue to Margaret's point be able to pivot along the way and we're going to be paying a you know close eye on on the data so that we can support in any

061way that we can. But I'm really excited about this. Um I I I hear the excitement. I hear the passion and that's what we want and the kids are going to feel that. And so I I want to thank you all. I want to thank Kim for presenting this evening. really appreciate you uh for stepping in and uh just excited to see what's to come. Thank you all. Thank you for considering to go ahead. Next up is uh 7.3 our capital project and energy performance updates. Oh, while they're coming up to the podium, mind if I just say a few things. Um with us tonight or just Justin and Clary Gary, they were here on April 22nd and presented the energy performance contract uh proposal to the board. Then uh there were some questions. So

062they're back tonight to uh go over in some more detail about the project. Um I will say that uh one of the questions the board had was they asked about um interference or like overlap with our current capital project or recent projects. Our uh construction manager from Palumbo Tom Chester did review all the plans and he confirmed that there isn't anything that's overlapping in the current project or anything that we any work that we had done in the last few years quite a few years actually. Thank you. Uh and good evening everyone. Uh my name is Justin Benois. I am the director of project delivery with Eneria. Um so as Linda had mentioned um kind of a little bit of an expansion on our our last presentation back in April um to address some of

063the questions conversations and also provide a little bit more of an update since our last meeting uh or our last presentation I should say. We are a bit further along in the process and uh if you'll note ready to to proceed and present a uh ex executionable contract to the board this evening as well. So I'm going to jump in but please if there's any other questions feel free to stop me at at any point. Um excuse me. The first thing that I wanted to touch on, I know that I shared a little bit uh about this last last meeting as well, but as far as energy performance contracting, of course, that's the the concept that we're we're talking about here. And I understand that it may seem a little bit foreign to some people

064or if you haven't been involved in one before, it's it's a different process from what you may used to. Um and so I have a few points here that I I wanted to share. Um the first one that I I would just point out the New York State Energy Law Article 9. Uh that is the authorizing legislation associated with performance contracts. So that is kind of the the guidelines. It's been in place for 30 plus years at at this point. Um and these projects are also subject to state education department uh review and approval as well. But essentially the project uh that we're talking about energy performance uh contracts are budgetneutral ways for school districts. and municipalities to address needed facility improvements um with the unique aspect that the funding source for these upgrades are

065energy savings that the upgrades themselves generate. Um, so we're able to include and identify uh energy related systems and equipment uh replace or improve those systems uh which in turn drives energy savings on your existing utility budget and then leverage those energy savings as the funding source for the project itself. Um with that kind of the key key aspect there is that those energy savings are guaranteed um by the ESCO the energy services contractor in this case that would be Honeywell. Um, and so it's a a contractual monetary guarantee of those of those savings so that at the end of every year if the annual energy savings did not meet the level that was required and outlined in the contract, you will be made whole for the difference by again Honeywell in this case. Couple

066other notes as well. Uh, a couple benefits, a little bit of differences between a traditional capital project are that these projects are fixed price. There's no change orders. Again really the reason being is you know one it is outlined in uh the energy law that I I mentioned earlier but also if you think about the fact that again the energy savings are the funding source for these projects if the cost were to increase for the project through construction there wouldn't be enough energy savings to make up for that difference and to make the project again turnkey and self-funding. Um and so again it's a fixed price contract. the value is a maximum value that's included for the agreed upon scope of work and there's no change orders that can increase that cost. The other really

067last point here I wanted to make um the projects are not subject to voter approval or low bid requirements. I know that was something that we mentioned last time and had a little bit of a question about. Um I did reference not super important I guess but the the section of the energy law that kind of uh provides an exemption to the uh general municipal law. Uh those two sections 103 and 109B are about procurement uh for traditional you know school district financing obligations. Um and they do again uh exempt you from any voter approval or loaded requirements. Again, that's the the legislative reason, but from a a context perspective as well for the voter approval piece, again, being that the energy savings are the funding source, those energy savings are based on your already

068existing and approved budget, um your utility budget to be specific. Um, so by reducing your utility budget and using that savings as the funding source, technically the funding would have already been approved by the voters, just not in that same capacity as it would be for a traditional capital project. Um, and then lastly, the low bid requirements. Again, really tied to um, firstly the savings guarantee, but also to the fixed price, no change order aspect. Um, it allows flexibility in equipment and vendor selection so that you're really able to drive value and performance of the equipment as opposed to again having to deal with uh potential change orders or uh missing performance and therefore missing your energy savings from the project itself. Um, any any questions on that so far? Perfect. Um, this chart, again,

069I think I I shared it last time as well. I'm not going to dig into it too much, but again, it kind of goes back to what I was just explaining where the district has an existing utility budget, you know, utility and operations budget. As part of this project, we're targeting improvements that will drive energy savings, which will lower your energy budget out of the savings from again what you're currently paying, what in what I'll call your baseline year to what your new energy budget will be. You're able to use those savings to make debt service payments. In addition, any excess savings, uh, rebates, uh, state aid as well, which which would be received on the project. Anything that's beyond what is required for the debt service payments would come back to the district in

070the form of positive cash flow. And then, of course, the right column there is essentially after the financing is paid off, there's still a new long-term uh, energy savings equipment that is in place and any excess energy savings from that will come back to the district. And I know that there is a uh cash flow that was included as well that I believe Terry will we'll review with everyone a little bit later in the presentation that kind of gives you an summary of of how things flow uh year-over-year as part of the project. With this, it's probably not graphically correct, but through years 1 through 15, we could see the energy budget is probably going to go up, right? would would the positive cash flow go up proportionately or is the positive cash flow fixed

071so we would see it squeezing down over you know 15 years. So the that's a great a great question. So we do project some you know it's a slight I believe 2% escalation of energy year-over-year um which is less than the the traditional average but yeah so you will see positive cash flow grow year-over-year. there is net positive cash flow year-over-year of the project. Um, and again, I think the portion of the 2% estimate. Uh, correct. Essentially, yes. Yes. And you'll see again when we go through the cash flow, it'll be it has all the actual numbers. This is kind of a high level level graphic here, but yeah, that's a great great point. Um, that's very small and I didn't really want to review it in too much detail either. I test, but I

072know I know everyone has the the presentation available, so you can take a look if you like. It just highlights some of the the differences between uh performance contracts and traditional capital projects, what's referred to here as design, bin, build projects. Um I touched on a few of them already. You know, the number of contracts for for an energy performance contract is is one. Um so it's a direct engagement between the ESCO, again, in this case, Honeywell, and the district. One benefit of that is that the district's not responsible for managing a bunch of subcontractors and different vendors and people involved in a project. It's a single source contract with Honeywell who is then responsible for delivering on the scope, the implementation, the energy savings. So you have kind of one one person to point

073at, you know, if you uh need anything or or have any issues throughout the process. So that that is one benefit. Um, again I mentioned the fixed price guarantee energy savings as the funding source. Measurement verification maybe that's the the number 10 there. The last one that I'll touch on is a really important aspect of these projects because again where you have energy savings being used as the funding source. You want to be sure that those energy savings are coming to fruition and that you're you're actually getting the full value of the opportunity that was promised to you. And so that takes place during the process known as measurement verification or M&V. It's after construction. It takes place on an annual basis. Um where energy savings are measured. Uh so there's different different options to

074measure different uh measures I'll say. So you know for calculating savings for lighting, it's a little bit different than how you would want to measure and verify savings for something like a boiler plant replacement. Um but that is a a process. Again, it would be outlined in the the contract. Um and that would take place annually so that there's a process where energy savings are measured, calculated, verified and then proven to you that either yes they were realized the amount of energy savings that you know came out of the project is greater than or equal to the amount of guaranteed energy savings from the contract or no for whatever reason uh the energy savings that were measured and verified are less than what was in the contract in which case And um at that point

075we would help you remediate that situation and you would be made whole for the difference um between the realized savings and the actual savings. So again a super critical component kind of on the the back end of course after construction but nonetheless it's something that uh is a big differentiator and and key part of the process here. Uh just to touch briefly on energy's role. Um you could see I I kind of started at the beginning from our our engagement with the district. Ultimately we were involved first I'll say you know before Honeywell had had gotten involved in the process. we first engaged with the district uh and helped to perform in uh utility bill benchmarking analysis really to identify if there was an energy performance contract opportunity, what that might look like, what potential

076measures could be funded out of this type of project. Um as a result of that process, we uh helped the district to develop and issue a request for proposals document. Um a little bit unique scenario here, there was a NAERTA funding piece that also kind of incentivized uh us moving a little bit quickly on this this process to get the RFP out uh so that we can submit on that NAERTA funding opportunity which Terry will uh speak to a little bit but that was actually a grant opportunity that was one uh with the assistance of Honeywell Energy and of course the district. Um with that again as part of the RFP evaluation we conducted interviews with district stakeholders uh reviewed proposal scope price financing measures uh and ultimately came to a decision out of four

077companies that responded to select and appoint Honeywell as the winner of that RFP contest at which point we came to the board and the board appointed them as the winner of the RFP allowed them to proceed with what's known as the comprehensive energy audit And essentially we're we're now wrapping up or have wrapped up I should say the comprehensive energy audit. Now this was really a process where we're able to engage and work with Honeywell and the district as more partners instead of a competing company um to refine the scope of work to identify any additional measures that weren't included in their response that may have been of interest or value to the district. Um with that of course energy as similar to the request for proposals process did our review and evaluation and gave

078our approval of that comprehensive energy audit report as well. So a lot of what we've done to date is kind of in the energy consulting thirdparty technical review type services. Uh we kind of put on a little bit of a different hat during the next phase which would ultimately be uh developing design drawings and specifications for submission to the state education department. Uh so we are an MEP uh design firm as well and so kind of shift into that role during the next segment. Uh and then in addition kind of shift again during construction we would be providing on on-site construction oversight developing inspection reports helping to review and approve payment applications and then ultimately during the measurement verification process which I mentioned earlier. We help there as well. Again, kind of in a third-party

079technical role as well to review the M andV reports to make sure that one, the energy savings were measured in accordance with the contract, which of course we reviewed and and gave our technical feedback on, and also that the guaranteed energy savings were realized, and then if they weren't, we would be involved in that process to help make you hold for that difference. So, we've been involved from the beginning. will be involved for a while longer throughout the M&B process, which again would be an annual process up to, you know, an 18-year project term. Um, and so yeah, it kind of is a a mix of energy consulting as well as the design and construction uh services as well. Uh, had some references. I think I had some more that weren't maybe cut off. Um

080but in in short, you know, we have 20 plus years our company of experience in helping K2 school districts in this exact capacity. Uh we've been involved in over 140 projects at this point and counting. Uh and have helped to generate over $1 billion in annual energy savings for school districts. And again, I had more references that were were cut off, but you could see just a few here and and some not too far from from your district as well. uh activity to date I'm going to run through fairly quickly as well. It kind of just gives some dates to uh some of the items that I mentioned earlier. I would maybe just jump to the last item here uh which is of course Honeywell and Eneria here to share an update on the scope

081and financials. Again at this point we have finalized the comprehensive energy audit. uh energy has finalized our review and given our approval on the comprehensive energy audit as well. Again, as Lyn Linda mentioned, we did coordinate with Palumbo uh to ensure that the scope was not overlapping with any of their plans, you know, currently uh in the future or in the past. And ultimately, if you'll note, there are a couple of resolutions on the agenda for this evening. One of which is a secret resolution uh which you may be familiar with. There is no negative environmental impact. is a negative declaration uh that we would be seeking approval of. And then there's also a resolution that would allow authorization or excuse me that would authorize execution of the energy performance contract agreement again with Honeywell

082so that we can proceed with the next step which would be of course design and submission to the state education department for approval. That was my last slide, so I'm going to turn it over to Terry, but I'll pause just to see if there were any last questions on anything I covered. Thank you, Justin. So, you did a good job with most of my slides. So, this I'll I'll jump to the pertinent slides um you know, when she had a little bit more information here. So as Justin said and and and then Linda had teed up when we met roughly six weeks ago um after that point we embarked on a number of things. Uh one was um which I don't think you went into it in great detail. They did a very deep dive

083technical review as the district's architect engineer of record. And what that means they not only look at our um because we had our contract done six weeks ago. So they reviewed our scope for for code compliance. Um different than a capital project. They reviewed all of our energy calculations because the state department will still re-review them. Um but the big benefit of having somebody like Eneria review them. It speeds up the SED approval process. Um they found a number of things, you know, that needed to be corrected. We corrected that. So what you see now tonight is the finished contract uh was a result of uh a complete technical review and now a contract that's been blessed by Energia. And then on the legal standpoint, we went through and we finalized the legal review with

084your attorney. So we do have full legal approval from from Dan Pedigro. And then we went through and did a a full um insurance review with your insurance um provider, Nicer, and have approval from them. Um, so I just wanted to bring that up that that a lot was still done over that period and then um what was mentioned before we met with um Tom uh we met with Palumbo, Tom Cheser and also with Greg a number of times um and it was a good deep dive. Tom had asked for some additional information that is in the contract, but um there's a lot there. So, I had to kind of pull it out and show them specifically. He was getting into the weeds, which was a good thing. On lighting, for example, you know, when

085our contract, there's probably 50 pages of a lighting line by line that show every every room in the entire district. Um but it shows also those that are already LED that were not doing work. So um he wanted to make sure because a lot of the capital projects had addressed lighting. So um I had to pull out all those areas that were no retrofit and show him that these are the areas that you worked on and you can see clearly that we are not proposing any lighting work. Uh you've already converted the LED in these areas and there's no need to uh remove any of that work. That was great money spent and that equipment is is staying as is. So, um, yeah. So, a lot was still done over the last four, five weeks

086that I wanted to just touch on. As Justin said, this is really the essence of an energy performance contract. It's self-funding. And I will get into the cash flow because I think that really when you look at that, it really um explains things very clearly. High level though, here are the economics. It's a $12.95 million contract. Not only that, um, and you're going to see the, uh, the utility savings numbers that we're guaranteeing on an annual basis, but unique to you guys is significant other, I'll call it, free monies. You've got utility rebate programs through Central Hudson that we're tapping into. These are programs that typically don't get tapped into under a capital project. Um those are monies that that are there for you. You as the um anybody who's got a central Hudson bill

087is paying a certain amount of money to fuel those rebate programs. So you should go ahead and take advantage of we're going to go and that money goes to you the district not to Honeywell. There's significant NAERTA monies here. Um $950,000 um you know that funds a lot of the design and engineering work. And then there's a huge amount of federal monies that are tied to the solar piece. So you can see $2.9 million of free money that's tied to this project in addition to the utility savings that we're going to drive on an annual basis. Does the 2.9 come off of the 129? It does. So when you look at the cash flow just based on the timing of when that money comes in the district would have to borrow the 12.9 million upfront

088because that money comes in after the installation. So in year one so you'll see in the cash flow and we've worked with um your fiscal adviser and Linda Bernie Donigan on this a very high payment in year one which is good. So you pay no interest moving forward. you can make that high payment because of these monies coming in. If you don't mind, I'll just say the cash flows is um attached in board docs, not part of the presentation, but there's a separate PDF there. It's because it's so large it will fit on um a slide. She have enough hard but um and the other piece that I want to mention is building aid identical to a capital project. you know, the district gets I think it's 58% building a ratio. 58 cents on the

089dollar is funded. Same thing applies to an energy performance contract. Now, not every single component of an energy performance contract is aidable. Um, but I would tell you probably about 85% of it is. So, that's another significant revenue stream coming in. You've got the savings off your utility bill. You got federal monies coming in. You got utility rebates from Central Hudson, money's from NAERTA and state building aid. And all those monies coming in exceed your annual debt payment. And it generates a positive cash flow every year of the entire term. And Michael, you asked the question about the um um that amount on an annual basis and does it get squeezed in? So, you'll see in the cash flow, it is virtually um like the building aid is fixed over a 15-year period. When you

090go out for the financing, I'm showing what I believe is an indicative rate just because we have a good sense of the market. But, uh after we get SED approval, you're going to leverage Bernie Don again and go out for bid and hopefully get obviously the most lowest cost of money. That's going to be a set payment across the 15 years. um we show our savings with a slight escalation of 2% a year factoring in that utility rate should increase probably beyond that. But if you took that 2% out, it would more or less be a fixed positive cash flow because all those components that I just mentioned are fixed. State building aid, your debt payments are guaranteed savings again if you didn't account for any annual escalation. So it's not squeezing down. you've got

091a very significant annual positive cash flow every year and then after the 15 years when you're no longer making any debt payments, you know, you'll see obviously a huge jump up in the positive cash flow and the life of the equipment is is well beyond the term of the financing. So, you know, that is the goal is um have positive cash flow during the first 15 years, finish your debt payments, and then just reap a significantly higher level of positive cash flow moving forward. It's safe to say early on the first 15 years, the positive cash flow is going to be a combination of grants, the the state aid, and energy savings. But after 15 years, it's pretty much the would be from energy savings. You got it 100%. yet. And the building aid, other

092than the building aid, which does go for 15 years, the um the central Hudson rebates and the federal monies under the solar program and the Iserta grant, that's a one-time shot in year one. So that's going to allow you to make that larger debt payment like you're paying off your mortgage upfront, which is what you want to do so you're not paying those interest expenses over the term. But that's it. After that one time shot, then it's it's down to building aid. And as you said, after the 15 years, then it's down to just the savings piece. don't want to spend on this is just a summary again of the scope of work um by energy conservation measure and I do a uh a list here of some of the more critical measures we talked

093about this the last meeting disagion to LED um expanding your train system removing the remaining old pneumatic controls building upon the train system that you already invested in we're not removing that we can leverage that too. Um Justin talked about like the guarantee methodology for these savings. That's a big differentiator from one energy company to the next because um quite frankly uh the federal government established the guarantee methodologies back in the early 80s. But there's a number of different methodologies you know that go from very stringent to very loose. Loose meaning based on a whole lot of assumptions. stringent being very much a utility bill comparison. Like if you spend a million dollars today, when I'm done with my work and I say you're going to save $500,000, you expect your utility bill to be

094half of it down to $500,000. So we leverage that type of methodology. That's part of Energia's job is to thoroughly analyze not only the calculations in our contract, but the guarantee methodologies that are used to make sure that they are the most stringent that are available. And I think that um not speaking for Justin, but that's part of the analysis when when you respond to the RFP when they look at the other four biders. It's not just the proposed measures. It's um your track record, your references. How are you guaranteeing the savings? So, that all goes into an energy performance contract. Solar, we talked about it. High school roof, Netherwood ground mount. So um and this was all reviewed again with uh Palumbo to ensure that these capital upgrades that are in our project are

095there's no overlap whatsoever with any prior work that was completed or any future capital work that's that's on the docket. So, I'm going to going to pause here and just look at the um like I said, I do have I think enough copies of the cash flow at least a keep one. You can take one and move it down. I think there's probably nine or 10 there. It just gives an easier large look at what the numbers are. And I can just take you down year one and I think it'll give you a clearer picture of everything I was just talking about. I know there's a lot of numbers on that page, but uh like I said, year one will give a uh a really clear look and then it's um it's fairly intuitive, you

096know, from year one moving forward. So I'm going to just go right down the left hand column and focus on that first column that has a one. That's year one. That represents the first year after the installation is complete. That's when our guarantee period begins. The first row there is baseline. Baseline represents what you spend in utilities today. That number represents uh your last full fiscal year, not the current year. That represents 2324. That's an SED requirement. When we submit an energy performance contract, they want us to use the latest full fiscal year. So, we just didn't have given the timing of where we were with our comprehensive energy audit, um you know, it didn't behoove us to wait till the end of this year, but there really hasn't been a whole lot of movement.

097This is a pretty good representation of of your utility spend. Electric, gas, oil, propane. The second row represents what your expected costs will be. The third row being our savings. So as the result of our project, we're expecting to drive and this is just our guaranteed amount more often than not. So that's the the essence of this is to represent the most conservative look because think about I am guaranteeing not 100% of what we calculate although I would like to do that you know big bad Honeywell is you know behind me saying I got to go through a review internally and um you know we might be at 95% of what we calculate any excess is all to the district so more often than not you know we are exceeding the savings for that reason.

098I'm not guaranteeing 100% of what I calculate. Pretty significant number. $560,000 represents more than half of the district's utility spent. Year one starts when everything is done. Correct. You will have savings um obviously through the installation period. We try to do the better payback items uh upfront because obviously those are savings that you will realize in your next fiscal year. Um you won't be begin making payments until the following fiscal year which is not even budgeted yet. So and I've got a slide to show an updated timeline but we expect to have approval from SED with your support um get the financing complete and start the end of this calendar year. So, I would have six or seven months in your next fiscal year. Um, any energy savings that I can drive drops to your

099bottom line, you know. So, the lighting, for example, which which I can get that material pretty quickly. It doesn't have a long lead time. I can do all that work. It's got quick payback. You know, you'll look at five, six months of of lighting savings. That's great. and all the associated rebates that are tied to that will come to you likely next fiscal year. Um, and there's other measures too. Pipe installation, building the envelope, things that have quick payback items that aren't long lead time that aren't weather dependent, like I have to wait for a summer window to do the work. Um, we'll do it right away and those savings will drop. So, you will see savings during the install period, but our guarantee doesn't start until the installation's complete. That next row is maintenance

100and repair savings. Small number. It's tied to um material only savings. Like when you do an LED conversion, now you're not replacing um the fluorescent lamps as often. Um not to get too technical, there's there's ballast behind each light fixture. Those get removed with the with the type of LED lamps that we're installing. So now you're not Greg is not replacing uh ballast as they fail anymore because all them are going to be removed districtwide. Um there's air compressors tied to the old pneumatic controls that need, you know, you need to change the oil and filter on them. They're all being removed because we're going full digital. So this just represents material savings on an annual basis um for things that are just going to be completely removed from the district that you don't need

101to buy repair material which you do today. So that that is that number all again reviewed by energy and will be secondarily reviewed by SED to go through that process. The next row is project financing. So, this again is just my conservative look at where I think the financing will play out. But again, you're going to leverage Bernie Donigan. They will hold a u an RFP process once the State Department approves the job. They'll put out an RFP and they put it out to um there's many banks that literally um have energy divisions that do nothing but fund EPCs. It's called a taxexempt municipal lease. So that's what you want. You want competing banks to try to get the lowest cost of money and you Sure. Okay. Um, so also on the on the agenda

102tonight is the contract for Bernie Dunigan's office. Oh, okay. Are the uh financing uh in the project costs or the fees uh the financing costs include the cost to Bernie Dunagum? So this value great question. So this value here in this cash flow is just the Honeywell contract. You absolutely could add um some districts do that. Add the uh fiscal advisor's costs into that. It would still be very much positive. Yes, it would be. Yeah, if you didn't want to pay that upfront. Um I've seen it done certainly both ways. So, I meant to ask you that before tonight. Y and what I'll usually do is after that financing process, um um you deal with Jason. Yeah. I mean, he would typically provide what the uh what the winning bank is and their payment structure

103and then I could update this and provide us. So, you've got a a final look with the real financing payment structure built in there. And you can see there in year one the higher number that you know versus if you quickly scroll to the right and you look at years you know 2 through 15 what do you see? You see a fixed number. So you have that high firstear cost because you're going to have this influx of revenue from the federal monies on the solar front from the NAERTA piece under their track one program from central Hudson. So um now you don't have to do that. That's a district choice. Like you could literally look at, and this is something that Burton Donigan could offer you different options. You could look at 15 years of

104of a fixed annual number and take that influx of money as just a very huge positive cash flow. So think about it. I mean, rather than paying 3.9 million in year one, I mean, you could, you know, if you were to look at 15 years of fixed payments, that might be have to do do the math real quick, but uh obviously a much higher number, but you'd have a nice big fat influx of money in that fiscal year. You'd be paying more interest costs over the term. Um, so over 15 years ultimately, you would be paying more. So, I would tell you I think most of the districts that I've worked with have opted to make that initial payment higher when they get the monies to to avoid paying future interest. So, so on your

105on those charts up here, the it said total cost was 12.9, correct? That was it. But here, total cost is 169. So, what how come those numbers are four million different? That's the interest. Why why isn't that part of the That's a cost to us, right? Yeah. So, we're not we're not the bank, so we don't we don't act as a finance year. So, you Okay. But but it but it is a cost. It's cost in the district 169, not 149 100%. I wasn't trying to be misleading there. That's why I'm giving you this cash flow so you can see the exact numbers. Um you're right. Ultimately, your total cost is the number including the interest of borrowing the money. Correct. I'll say the contract with Honeywell is is the 12. Correct. 12.9. Yeah. No,

106I get that. But I know what you're saying. The total cost of this project ends up being 169, not 129. Correct. Which is accurately reflected here. So when you see the bottom line all the way to the lower right, that positive number of 5.3 million, that is the true total positive cash flow over the 18-year term, which is what the law, you know, lays out, an 18-year term under the energy law, including all costs, the interest cost from the bank, everything. So this is a this is a completely accurate view, but again, very conservative because I'm I think you could do better on the interest rate. I want to be conservative on the rate. Um, the other part there that I didn't touch on, but I know Justin did, right below the project financing row

107is called measurement and verification. That is our when the installation is done, that's our service costs on an annual basis to protect the guarantee. What does that mean? We closely monitor your utility spend. Now, we've installed all the work. We closely monitor the utility spend. We've got a group that uh internally that will leverage the train automation system. So now that I can monitor remotely 247 how every piece of equipment in this district is is working. Is it working the way this is one of the big differentiators between an EPC and a capital project? Is it working the way it was intended to work, the way it was designed? Are set points being kept? Or is equipment off on the weekend? Um, I can leverage, it doesn't have to be a Honeywell system. I can

108leverage and get access remotely through the train system to do that. That's what that service cost is. So, I'm constantly getting all of your bills. I'm doing site walkthroughs. Um, I'm remoting into the train system to keep an eye on all the equipment. You don't have to keep that cost for the full 18 years. This cash flow shows it. So worst case scenario, most districts if I consistently exceed the savings in the first I would tell you on average for Honeywell in the first three or four years they're comfortable. And I agree this is an engineered solution. If we make a mistake it's going to show itself right away. If we don't it should be consistently met. So most districts feel comfortable after three or four years, not just hey one year a maybe it

109was maybe they got lucky all we'll do two years we'll do three years but you can do away with that measurement verification cost. If you do that then our guarantee does go away. So that's your call. Um that's why districts tend to want to see it consistently be there um before they wipe it out. But I don't think I've ever had a district go 18 years with the admin cost. Although this cash flow again shows that. So that's a worst case scenario. The rebate number again under year one question. Yeah. If we don't go with the M&V cost, does that mean Honey Well's not on the hook for the differential? If it doesn't correct, correct? If we do go with the M&B, Honey Well is on the hook for the full 18 years. Correct. Thank

110you. Yep. The 2.9 million rebate. We've talked about that. That's a combination of uh utility, federal, naerta, and then the SED building aid. This is tied to your building aid ratio, which is roughly, you can see it up top, 58.1%. Um, again, I've got really strong knowledge of what exactly in an EPC is aidable and what's not. This this will actually get firmed up through the SED review process. Not only do they check for code compliance and the energy calcs, um, they determine, you know, the aid amount of the job. So, I can tell you and that's something that Energia looks at closely in their review to make sure I'm not overstating this. Like I said, not a 100% of our job is aidable. There are things that I know definitively that Sedd will say

111is notable. It's already been factored in. I'm 100% sure that this number is is accurate, but that again will be firmed up through the state department review process. So, I'll take a pause and the future years are really just that moving forward over time. The only escalation is we escalate the um energy savings 2% anticipating your utility rates will escalate at least 2% a year. And then if you scroll all the way to year 16, you see things dropping off. You see the debt cost ending, the building aid ending. And what you're left with is the energy savings. The cumulative positive cash flow over the term which is on this slide was on the previous slide is the uh 5.39. So you can see these numbers here tie off to the cash flow that you

112have in front of you. Pause for a second. Any any questions? I know again there's a lot of numbers here, but um necessary to show an accurate picture of of the job over the full term. Safe to assume you've calculated in the reduction in efficiencies of solar panels over 18 years. Great question. Yes. Yeah, that's another thing we look at. The state looks at there's um the other thing is the banks look at that. So the the you know when you go out for financing um the banks one question they ask is what solar equipment you using? What inverters you using? Why do they ask that? They don't want to fund a deal um if it's not what they call bankable quality. So it's the highest level but they still have annual degradation usually been

113the air of about.3% a year. All of that is in if you look in our contract in attachment D, it shows that what's that pass? Oh, I'm sorry. You're right. Very good question. Yeah. So, for the upgrade of the building management system, do does that include smart thermostats or do we already have those in place? We're talking about the new mandate for the temperature in the buildings. Yeah, great. I was going to get to that. So, it it does in those areas um like I said, we're removing uh remaining old pneumatic controls. So, we're putting smart thermostats uh on say classroom unit ventilators. So, you'll see a digital thermostat now going back to a unit ventilator that'll have a controller inside there and that'll be connected to the train network. So it all comes back

114to a central workstation or where Greg could look at it remotely and even equally as important we can now look at everything remotely and keep an eye on it. But it does include um smart thermostats in a number of areas where we're taking off the old pneumatics. And Mike's question about the solar panels. What is the warranty on the solar panels? Average how many years? So they actually have a 25-y year power generation warranty. Okay, the ones that we would the bankable quality ones. So that gets into they they guarantee this level and then a degradated amount every year thereafter. The inverters have I think a 15-year warranty. Um yeah, pretty impressive on on the solar 25 years. And last question of the time of big snowstorms, how do they get cleaned off? Do the

115guys have to go up with a broom or how do they get cleaned off? So, more often than not, um you don't have to touch them. I mean, they're pitched at an angle that is um a most efficient to generate electricity. Um I mean, because they'll generate electricity regardless of what angle they're pitched at, but obviously the design of that is critical to maximize the output, right? Um so I'd argue and the other thing is you know when you look at u the calculations for the electricity generated it takes into account all of the soiling parameters um whether it's rain um dirt until the rain washes it off snow all of that is factored into our calculations. You'd be amazed at the data that's available from the nearest airport that we leverage for our solar

116calcs. But no, I haven't seen um I don't know if you were there in Croin when we did it where you were I've never heard anybody going up there and cleaning panels. The only thing is um uh and it's gets into the code compliance of roof layouts um critical to roof drains that sometimes it actually depending on if you had trees sometimes the panels would help leaves you know go in a certain direction and maybe you had to get up there. So I think I think we're good. I we got a a very packed agenda. So sorry, we'd like to hear about all solar stuff forever, but as if anybody has any other questions, we could uh wrap this part up. So I this was very good, comprehensive, answered all our questions. So we appreciate

117it. Thank you so much. Thank you. Thank you. All right. Next up is our FNO update. You got three minutes. try and be as sorry Greg that's all your time it's gonna take it out of me I know you I'm sorry okay um so this is just a a brief overview of a lot of the work that the district has done over the course of many years of uh capital improvement projects um for example Violet Avenue school in 2013 13 we converted um from oil to natural ga to natural gas boilers and uh in 2024 converted from steam heat to hot water heat. Um hot water heat is much more efficient than the steam heat keeping the classrooms and office spaces much more comfortable for our students and staff. Um we also part of our

118uh most recent capital project Violet Avenue is um still in the process of having the um air conditioned buildingwide um commissioned. Um we are pushing very hard against as you know a contractor that's been a little uh difficult to to work with here. Um but we've been progressing pretty well the last uh few weeks. Um they have started commissioning some of the the units in the spaces. Um and we're working on getting the rest of of those spaces commissioned so that we can start adjusting the set points um in those those spaces to be much more comfortable and energy and cost effective. Can I ask so how many of how many you're talking about commissioning in certain rooms and places? How many are we still because I remember we talked about um we wouldn't be

119able to get to this until the weather got warmer, but you know what are the what are the issues that we're having now that now that the system is supposed to be working? So, they had still been working on um finding leaks on uh piping and and fittings that they installed throughout the building. Um before they can charge the system with the refrigerant, they have to pull a complete vacuum and hold the vacuum on the system. And until that happens, they can't charge the the refrigerant into the system. and they were having a lot of difficulty with um some of those leaks in in those lines. And now they've closed up all of those leaks and are able to start charging the system. So they're going through each one of the uh segmented systems for

120the different areas to work through getting those charged and then putting the individual classroom uh units online. Um unfortunately Tom uh Chester was not able to join us this evening. Uh I was hoping that he had a little bit more information as to how many classrooms we did have or we do have online. Um but I don't have that information. I can certainly get that to the board. That would be good to know. Yep. Uh Ralph R. Smith in 2013 the oil fired steam boilers uh which had 27year life expectancy um they were replaced. Uh the unit ventilators in that building unfortunately are 1953 and 1967 um vintage. So they're on the older side and would be considered to be um components that we would want to to replace. I'm not sure. Do they get

121eliminated as part of the electrification of Ralph? Yep. I didn't talk about that's the next piece behind this contract is the NAERTA $6 million grant that we won on behalf of the district that addresses those old unit ventilators. They get replaced and it also gives you a cooling option. You talk about the um the new heat mandate, temperature mandate. Um you will now have cooling in that entire building as well. It's a heat pump system. So it um offers the ability for both. So it addresses that that need in its entirety around so it'll be very similar to the system at uh Violet Avenue. Yeah. Uh Netherwood Elementary School uh 1997 the oil fired hot water boilers were reubed. Um, all of the individual tubes within those boilers were replaced. Um, hoping to give it

122a 17-year life expectancy. Um, that isn't always the case with a steel tube boiler. That's all dependent upon water uh conditions and and what have you. Um, and uh that building also has original unit ventilators from 1960s. North Park Elementary School in 2001. The oil fired steam boiler um were I believe reubed. Um I don't believe they were completely replaced. Um and at that time it was determined for a 25 year life expectancy on those. um 2019 uh the energy recovery units on the rooftop ventilators were put into effect which provide cooling building line. So that will help us at North Park Havlin Middle School. In 2012, uh the oil fired boilers were converted from steam heat to hot water heat and uh I'm sorry, 2012 the oil fired boilers were converted from steam to

123hot water heat. I'm not sure why that says 2021 classroom unit ventilators were replaced. Yes, I'm sorry. Period there. That should not have uh FDR high school in 2013, we replaced the oil fired boilers. Uh boilers are set to remain as part of the existing project with a 20 plus year life expectancy. um 2022 new unit ventilators were installed throughout the building. Um in most areas, there's a few areas where there are older unit ventilators. Um and they are scheduled to be replaced as part of the phase 3 uh a project that we're currently underway with. um 2025. Our current phase 3 project rooftop chiller will be installed and that will have uh the ability for the cooling coils in the unit ventilators and new equipment that'll be installed buildingwide provide air conditioning in um

124FDR high schools. Hide Park Elementary School. Uh 2013 natural gas fired steam hot water boilers were installed. Uh 17-year life expectancy on those and in 1991 unit ventilators were were replaced. Our transportation facility has a 2005 oil fired hot water boiler uh with a roughly 15-year life expectancy on that boiler. And in 2009, the gas fired packaged rooftop furnace um was installed. The uh packaged units on the roof, the gas fired units on the roof. it it can be difficult to put a life expectancy on those because of the um then they're mounted up in in the weather and weather conditions and um the harness tubes on those generally need to be replaced more often than in a in a package boiler in in a building. Our district office has a 1985 natural gas fired

125hot water boiler. um it's deemed at its end of useful life and it is recommended to be replaced as part of the EPC project that uh we're presenting today. um in 2006 electric and in I believe it was Linda was the natural gas um packaged rooftop furnaces were were replaced on the unit um here there's couple of different rooftop units for the various sections of the of this building here 2024 that it failed and so we had to do so we wanted to um and I would just like to thank the the board for allowing me the opportunity to give you an overview of of the uh projects that have happened over the the course of many years. um and to help show that there was no overlap with the um energy performance contract and

126that from a facilities standpoint, we are in support of the energy performance contract. I have two energy performance contracts under my belt with Harmon previous to being here. Um both I worked with Terry at that point. Um, so it was a a little bit of a surprise coming into Hyde Park and seeing Terry working up here. So, a good surprise. Yeah, absolutely. All right. Absolutely. And with that, I will turn this back over to Oh, you're the two minutes. Two minutes. Only 10 slides. Good job. All right. Good evening everyone. Um so tonight I'm just going to talk a little bit about the uh fund balance and the reserves. Uh this is a presentation that I normally give the first meeting in June because we asked the board to approve fund balance and actually reserve

127resolutions at the last meeting in June uh just so we can be compliant and make sure that we have um all of our reserves and other um fund balance items in line before the end of the year. Um so this is basically the same presentation just with different numbers that I present every year. So I will go through it quickly but I can stop at any point if any board members would like to. So uh this slide here just describes fund balance. Uh fund balance is really the difference. It's a a balance sheet item. It's the difference between assets and liabilities. It's the actual equity of the school district. um fund balance is created or reduced uh depending on the surplus or the actual uh loss that we experience each year in in the general

128fund. Um even though fund balance would change every day because we do have revenues and expenses every day. We don't uh report it or record anything until June 30th. So if we were to look at the unassigned fund balance for the school district right now, it would be the same as it was on July 1st. Uh this slide here shows the history of our fund balance and our reserves. Um we I show six years plus the estimate for June 30th. The only reason I'm showing six years is that's how many years fit on the slide where I can still see it. So uh the last column is the estimate for June 30th. I will say this is never uh the estimate is never exactly how it turns out to be. I did create this presentation

129three weeks ago and a lot has happened in those three weeks and I won't be asking the board to approve the resolutions for another two weeks. So there will be some more things that change between now and then. Um at the end of the year it's always a little uh unpredictable because we do ask facilities sometimes what they need to uh take care of some uh projects that are one-time projects and uh Gregory and his team are working on that now. So, uh, depending on how much, uh, they can get done, we have some, uh, most significantly, I think some paving projects that we're not exactly sure yet how much that'll cost, but that would affect the, uh, ending fund balance. That front door should be the front door. It's not working. And so I

130I really this is really an exercise for me because I want to make sure that um I'm going to be making recommendations to the board so that we stay under the 4% for the unassigned fund balance because that's the legal limit. Our overall fund balance will be more than 4% but as long as we have the excess in uh authorized reserves um we are compliant with the law. Uh there are a few slides that uh explain the different uh fund balance categories. Um I'm not going to get into the detail here, but these are all the categories that the school district uses. Um when we talk about the reserves, we're talking about the restricted fund balance. That's the amounts that are listed on the second line. And here's a little history of our actual reserves

131or restricted fund balance. Uh all of the reserves listed here are the reserves that the school district has. Um I'll point out some things that are significant. Uh about halfway down the page is the taxure reserve. Um that uh is a reserve that we use throughout the year. Whenever we receive those taxerts, uh we pay them from the reserve. So the board throughout the year will get uh resolutions that we ask them to approve to uh take money out of a reserve to pay a taxert. At the end of the year, we look at all of the taxories that we have on file. We are allowed to reserve up to 100% of the claim that the taxpayers are making on those taxerts. Uh but it's a little complicated because we actually have to separate it

132by year. So we're allowed to keep taxi for four years, but we actually have four separate taxi for each year that we're allowed to keep. Um and we do have uh resolutions for the end of the year to reflect that. Then the other thing I want to point out is the second capital reserve which is the second to last reserve uh listed there. The taxpayers approved establishing that reserve um in the 2024 uh so a year ago um in that vote. We didn't fund it at that time. Uh but if we do have excess fund balance this year which I do predict we will my recommendation would be to add it to that reserve. The two capital reserves that we have uh could be used for capital projects and also for bus purchases. Uh there

133are a few slides that just have some more detail explaining what the uh reserves are that we have. Um like I said, I won't uh go into the detail for it, but uh this is always available for the board and for the public. We basically use this uh presentation as our reserve plan and we post it on our website. Um and then this slide here just shows the uh expected uh reserve recommendations for June 30th. Like I said, the dollar amounts will change. Um but basically we will be asking the board to close the 202021 tax reserve just because the time is um expired on that. We can't keep a taxert reserve for that year anymore. uh we would be decreasing the other three tax reserves that are currently open because we have uh spent

134some of the uh uh taxert reserve on taxerts that we received and the amount that we receive usually is always lower than the amount originally claimed. So we have to reduce the taxerts down to the current claims and then we'll be asking to establish a new reserve for the 2425 school year and the amount that we have uh for claims on file right now. In my experience, every year since I've worked here, we always get new taxert claims between this presentation when we actually do the reserve. So even though I have listed here that we'll be asking for 1.3 million in that reserve, uh it may change before the next board meeting. And then we would ask also be asking the board to allow us to add money to the new capital reserve. And then

135as always, we have another resolution that would allow the board to uh make funding uh changes for the reserves after June 30th, but before they set the tax levy. So, this is uh something that an auditor recommended we do quite a few years ago. Um just in case there's something that um isn't predicted and comes out during the external audit, we would have the ability to react to that if needed. That's all the slides I have. So I'd be happy to answer any questions. Just we have search errors going back four years. Does take that long for some of those things to get settled once a tax. Yeah. In my time here, there was one year where uh there was a tax tax assured. It was for one taxpayer of corporation and there were I

136forget how many years but the oldest year was 10 years old. But we weren't allowed to keep a reserve for that anymore. There any other questions? Thank you. Thanks, Linda. All right. Well, we're up to uh public participation. Can I get a motion to enter public participation? So, moved. Second. All those in favor? Opposed? Motion carried. Would anyone like to address the board? Okay. With that, that being said, you're here. Close public participation. Uh 9.1. Um any sub board subcommittee reports? Policy committee. Matt, you've got first and second considerations tonight. Nothing mostly uh just routine stuff, cleanup, and no changes. Okay. the district leadership team met and kind of summarized the year. It was the final meeting of the year and a um I think Ryan was there. He he mentioned that one of the

137goals of the district was to have um um what's it called? Um highly qualified staff. and he mentioned that by 6:16 that we'd be fully staffed which is like five days from now I guess. So we've been hiring people that are highly qualified but there were reports from different commit different groups and that there's um an MTSS coordinator in each building and also a PBIS position in each building which is stipended I guess and then also I think Dr. Roman complimented that we have broad participation between the cabinet and the board. That was a good meeting. Okay. So, in in four days, we're going to be fully staffed across the district. Thinking about the the particularly the human resources office will be fully staffed. Say that's a that's a big uh big statement on your

138part that you said that. So, the HR department. Yes. which has been not fully sat for for a year. Okay, that makes more sense. Yeah. Yeah. Okay. Any other committees? Uh Duchess County School Boards met June 5th and so forth. So it's our end of the year meeting per se. So it was good to see people and so forth. We reviewed how everybody's budget vote went, etc., etc. We focused on presentations for the seal of u civic readiness. We had two presentations, one from Arlington and one from Beacon. The Beacon one was very interesting because there were some funds available from the city of Beacon and the students were able to choose how to um you know steer the project and they did some things with green spaces and fil fit it into the criteria

139for the civic readiness and they were awarded by the state. So it was a really creative presentation. Um and then we had our elections for this year. I was reelected um as the president. I didn't say not it quick enough. And then Marian Quinn is the vice president again and Amy Fredericks is our treasurer. Okay. Thanks. Congratulations. Any other community schools met um yesterday the end of the year we kind of talked about um all the positive things that have happened for the community schools program this year. Saturdaymies. Um there's a pretty exciting list of activities that are scheduled for families in the district over the summer. Um couple of trips, Lego camp. Um I don't want to miss anything. And um then already planning back to school barbecue on August 27th, which thank you

140to some of my fellow board members who um volunteered to help. board of ed is gonna board of ed is gonna be grilling the grilling the food for that event. Um so we're excited to welcoming kids back for um the new school years. A lot of great things happening for our families through the community schools initiative. Um really exciting and um we're reaching a lot of families. So good stuff. the SAFE committee met um to for their final meeting of the year and we reviewed the districtwide safety plan and you'll be hearing more about the updates to that over the summer. Any other committees? Mike, you didn't do anything. All right. uh to board discussion. Um I think um for Dr. Roman's midyear, we'll we'll get the information or the end of year rather. We'll

141get the information once the tool is fixed, put our information in there and we'll close it out next uh next meeting, next executive session. Did you want us to have that done for the next meeting? Is that the I just want to slide that down. You should have so I don't I don't know if the tool will be fixed by the next meeting. So if the tool is fixed yes in the me in but if not have comments written down that you would put in a tool eventually when they somebody will let us know if they fix it. Yeah. I'll have to check. Thanks. Any other any other board discussion including consent agenda items? All right. Moving on to 10.1. Can I get a motion to approve tonight's consent agenda? So move. Second. All those

142in favor? Opposed? Motion carried. 11.1 for policy first consideration of policies. Some move. Second to this. Any discussion? All those in favor? I opposed. Motion carried. 11.2 to second consideration of an adoption of into reading K6 version 3 in textbooks. So moved Margaret second. Any discussion? All those in favor? Opposed? Motion carried. NYAF and NY class merger. Second. Any discussion? All those in favor? Opposed? Motion carries. 11.4 capital project change order phase 2B Havlin and Ralph Rar. So move second. Carl. Any discussion? All those in favor? I opposed. Motion carried. 11.5 SRA resolution. Is that how you pronounce it? SRA. seek resolution for the energy performance project. Some move. Second. Any discussion? All those in favor? I opposed. Motion carried. 11.6 vendor Honeywell Energy Performance Contract. So moved. Kate. Second. Tibbitz. Any discussion? Just want

143to say I didn't read all 240 pages of that contract. What happened? Margaret, did you I stopped at 240. I was tired. I scanned. Our attorney read it for us. But wow. Catch GBT. Any problems? Budget neutral. That's good. All right. All those in favor? Opposed? Motion carried. 11.7 vendor Bernard P. Donigan Incorporated Municipal Advisor Services. So move tickets second. Carl. Any discussion? All those in favor? Opposed? Motion carried. Can I get a motion to enter our second uh public participation? Second. All those in favor? Opposed? Motion carried. Anyone want to address the board? Okay. Public participation is closed. Um other matters deemed necessary by the board. Moving on to 14.1. Um a motion to appoint I'm making a motion to appoint Mr. Tibbitz as clerk prom for the remainder of the board meeting since

144we have to go into a second executive session. Second. Well, you made the motion, right? Well, then I need to be first in a second. Yeah, honey. Okay. Got it. Any discussion? All those in favor? Opposed? Motion carried and we are uh motion to enter our second executive session for the purpose of discussing personnel matters. So move to this second. All in favor? You're now in executive session. So regular meetings