2024-01-25 HPCSD Board of Education Meeting

001okay welcome to the Hy Park Central School District Board of Education meeting today is January 25th 2024 or I'd like to call tonight's meeting to order um now I'd like to get a motion to enter uh executive session for the purpose of discussing two Board of Education appeal request the consultation with legal regarding hpaa hpta Collective negotiations pursuant to article 14 of the Civil Service law second tiets all those in favor I opposed motion carried we're now on Executive session okay welcome everyone I'd like this time I'd like to return to um open session and if I could have everyone please rise for the pled of allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all

002thank you okay I do not believe we have any adoption or modifications to the agenda right these are are on the agenda yes okay all right um so can I get uh motion to excuse me adopt tonight's agenda so move tibits second all those in favor I I opposed motion carried okay 5.1 um upcoming events Friday February 2nd K through 12 we'll have a 2hour delay all schools Wednesday February 7th there's a PTSA meeting at FDR 7 pm um Violet AV PTA meeting at 7M at Violet AV and there will be a board of education Community chat at Violet AV at 800m um Thursday February 8th is our next Board of Education meeting at Violet AV at 7M any other upcoming events that people want to mention all right 6.1 PR Amanda hello um FDR's

003new graduation attire will be on display in the main lobby during February the student body voted earlier this year and decided to have all students wear a green gown and a gold sash there are two upcoming events for FDR the fastf completion night for seniors is on February 1st and the Acappella Festival hosted by the FDR Delan Nots is on February 2nd thank you to the HMS and FDR School counselers for their collaboration on the 8th to 9th grade TR transition the FDR counselors guided the eighth graders in the scheduling process students met their high school counselors and mapped out their course requests for 9th grade three Netherwood students were selected for All County renan hacket will play baritone in the band and bedman Hicks and Danielle Miller will perform in the chorus the All

004County Festival is March 9th at Arthur S may Elementary School North Park has begun its annual fifth grade spirit wear contest the fifth graders are challenged to create a unique design integrating the theme of North Park pride and the North Park pledge students will vote on a design to be on the spring spiritwear and the winner will get a free spirit Weare item with their design Mr darling would like to thank Mrs Demar and Miss Oakley for organizing the ralar Smith math night ralar Smith Teachers and FDR student volunteers taught students how to play math games and families were provided with a deck of cards and a pair of dice to continue the fun at at home Viet Avenue third graders are creating Marble Runs to learn about scientific forces and motions and they are

005beginning a social studies unit called the red truck project which explores the people geography and culture of Waka Mexico and vile Avenue hosted their family math night a few weeks ago thank you to Sophia OK Conor the vile Avenue AIS math teacher for organizing the event and the Violet Avenue staff for running the activities thank you yep go back one there we go perfect okay so uh it's that time of the month again where we're going to honor our artists and musicians so we'll start off with a fifth grader from uh Netherwood we have Autumn uh Robinson and Autumn is an intuitive and creative artist who pushes the creative limits of all her art projects quote from Autumn I love art because it is a way to express my creativity in different ways on paper

006I love painting and I love to both gift and display my artwork because I'm proud of it congratulations Autumn and now for our musician of the month our musician of the month comes from FDR and we have Jason Yang who's in 11th grade and Jason is a violinist and an outstanding member of the FDR High School orchestra consistently contributing to the ensemble's musicality and overall Excellence his commitment to practice collaboration with fellow musicians and Leadership within the orchestra have been exemplary here's a quote from Jason music is an experience that is essential to the development of a well-rounded human it effectively teaches self-discipline and the ability uh to demolish obstacles I love that last part thank you Jason and congratulations to our artists and musicians of the month any other bride okay moving on to

0077.1 superintendent and cabinet reports so this's just one item that I would like to uh share with uh the board uh which I've already shared and and our community uh I would like to just commend our team and also the board of education for supporting us with the Grant application um for the New York State uh Stronger connections Grant uh we received notification that we'll be receiving um that Grant $3.5 million to support our students with a safe and inclusive learning environment where they can Thrive um there were only 44 schools in New York state that received the Grant and we were uh we received the seventh highest um dollar amount and so again just want to give kudos to our team and also for the board for supporting us with working with an outside

008uh grant writer to assist us in obtaining this grant so thank you Mike before we go to the next item um just for those of you out there who are still interested in our uh after school extended day program there are a couple of questions that came in this week registration is still open links are on the website you can call the office here um but the registration closes at the end of the weekend so uh if you still have an interest and haven't registered please do so okay all good thanks Greg all right moving on to 7.2 Capital project update with cs Arch and Palumbo good evening uh I'm Jordan St director of facilities um with me tonight is our lead architect from CS Arch Matt zarowski and our project manager from the plumbo

009group Tom Chesser um the two of them we're going to take you through our current status of where we are on the 2022 Capital project Tom okay how you doing everyone oh there we go oh that makes a difference uh uh back to where I was uh thank you for having me I've been doing these reports now for several years so hopefully we continue to keep doing them so I'm going to take you through the first part I'm going to turn it over to Matt to talk about a couple of other parts and then we're going to come back to uh where we are currently budget wise which I'm sure everybody wants to hear okay so we're going to go through we broke the big $35 million Capital project into three phases uh phase one

010uh we're going to go over where we are with that we'll show you some photos uh phase two and phase three uh Matt will share some information with you we'll give a financial status update where we are as of right now and then we'll open it up to questions and answers so in pH is one uh this is FDR and HP um the big scopes of work there were Roofing right so the roofing is now complete uh we've got some punch list items to do um for the most part uh we are 99% complete we also changed the turf on the field and the track surfacing at the tennis courts and the running track so the other part of it is the toilet room inside uh and we had some some upgrades inside that we

011did that supported the toilet room and some of the roofing work um so that all that work is coming to a close we're getting ready to do final reporting on that um at the elementary school uh if everyone remembers the front entrance the Portico was like the leaning tower of H Park Elementary um it is now correct fixed looks good it's functioning properly uh and of course a big portion of roof in the back of the building was replaced um so both projects success F completed and within budget uh Key Construction like I said we got a couple of punch list items to do there are general contractor uh the electrical contractor is souo Electrical uh again closeout work is complete we're doing some final paperwork uh ni K was our roofing contractor um they

012are completely closed out uh paperwork is just about finalized they got a couple of items to do and we'll be doing final payment uh ATF was the contractor did the turf replacement that work is done and again just some dotting eyes and Crossing te's on some paperwork and and that final payment will happen as well as craftco and they did all the track cating and tennis court cating so we want to take you through some pictures just to kind of show you some before and afters um as you can see this is on the top left that's you know the old roof what it looks like when you peel it up um and you can see a big difference on the bottom two pictures water's not sitting that's one big thing uh we went from

013a roof that had very little uh taper which means drainage for the water to run to the drains uh to a system where uh there's a lot more insulation a lot more pitch on the roof so now it actually for the most part drains everywhere uh we did only add one drain right we only added one drain otherwise it gets very costly so it was a challenge to be fixed to what the existing drain structures were and still get proper pitch but the contractor did a great job got the roof mostly complete by the end of the summer with all the rain we had you know we had our hiccups but it was it was quite the undertaking uh there's that ptico that was uh it's being supported in the top and it was leaning

014pretty bad uh it was almost a little scary to walk under we figured out what was causing that problem we corrected it resupport it uh so now it looks like it should uh and then again on the bottom the roofing work that we did there some before and after and of course anyone that's been to the back area and the athletic area they they've seen the new Turf uh it's similar to the Old Turf as far as the design the emblem in the middle is slightly different and uh the endzones now say presidents which were in the D zones in the red areas previously so um slight differences uh but brand new track coding all fresh and you can see the tennis courts there in the back as well when inside we we had that

015toilet room so we took an old drabby old-fashioned bass uh bathroom and it's been renovated with new fixtures new tile new flooring uh partitions all the accessories and there are still some punch list work to do in there uh with some little bit more quality control we'd like to see get a little bit cleaner and neater where is that bathroom that is the bathroom that's right outside the auditorium uh by the main lobby by the auditorium in the shop classrooms and the library is kind of right around the corner didn't we do those already you did one oh this was the other this was the other one yep uh some more of the work on the roofing so you can see on the top right there uh the roofing overhanging there that's that plywood is

016is where the roof used to be that's how much higher the roof had to go to make the pitch work for the drainage to work on top so everything on top had to be removed lifted up and put back I'm going to turn it over to Matt to speak about phase two and phase three good evening everyone um so in in terms of phase two um what we have done and probably going to be news to the board um we have split phase two into um two separate packages so phase two always included Ralph R Smith havin and violet AV what we did um was we broke out Violet AV first so we created a 2A and a 2B um 2A for Violet AV again the scope didn't change uh we're still providing the secure

017vestibule uh there's going to be a chairlift um from the front entrance because with a parlor style building you are going up a half a flight of stairs to get to the main office um and the uh uh accessible ramp um uh that was in place off the cafeteria will no longer be your your accessible entrance you'll you'll have a a compliant chairlift in the the front lobby uh as well as the mechanical electrical um upgrades and the boiler conversion so um as we get through this a little further so again the the scope itself what we were doing at VI has not changed we've just broken it out uh separate from Ralph Smith all the site work there havind with the auditorium Renovations um and um you know we've we've conducted uh you know

018our bid process um later uh this evening in hopes of approval for the uh bid recommendations um for this particular project we have four separate contracts um for viav General construction electrical mechanical and abatement um again scope hasn't changed we're looking to start this work in the spring um and run essentially a full year because once the equipment comes in we have to commission it and you start getting into the cold season and we have to wait by the time that U equipment is installed we won't be able to uh uh fully test it until we get back into the warmer months uh which is why this is carrying until the spring of 25 but the the the goal here is to have all of our heating elements in place for the start of school

019in September um the cooling components we won't be able to commission and get up online until it's warm enough to do so again phase 2B is currently um uh uh out to bid we've had a site walk earlier this week Ralph R Smith as you remember we're pretty much modifying the entire parking lot uh the Bus Loop uh parent uh drop off and pickup uh as well as was faculty parking um and in addition to the interior secure vestibule uh we had to in order to gain state aid we had to lump in some building renovation work I.E the secure vestibule uh and package that with the site work um in order to maximize state aid havin Middle School um the big uh sort of uh highlight there is the complete renovation of the auditorium

020uh and that is theatrical lighting all the seating all finishes acoustic treatments um and uh like I said we're in the bid process now uh bids for that those three contracts site work electrical and general construction are currently uh slated for February 6th um and uh hopefully uh that work uh once awarded can occur uh just before graduation we have it as May um we can do some infrastructure work on second shift uh after the school day uh ends and that would pretty much run through uh the fall phase three uh which is currently um in design and uh heading to go to uh New York uh State education department in March um they'll have a right now they're running around six months on their review um so we're hoping uh to hear back uh

021for phase three work in the fall um this is where a lot of the uh um the balance of the secure vestibules as well as the FDR Auditorium renovation uh and that includes some of the secure vestibules here in this building uh Netherwood North Park FDR um and High Park Elementary um and then we're doing a a well tank over at Netherwood again the the scope hasn't changed at all um but it is following the course here so this will go up to stay Ed uh in March uh and we hope to hear back less than 6 months after that and this all this work would be occurring essentially in 2025 a question on for this building you say septic system replacement um it's my understanding that with um bellfield they said they were going

022to bring sewage sewer up the nine Corridor um is that going to reach here and should we wait for that or what do we know about that I know was always talked about I mean that was definitely part of their their deal with the town that they were going to bring sewage up nine I don't know how far far yeah so I don't I don't know if that ever got get it out fully but we can certainly investigate that still put it out to to make sure we can do it because I'd hate to spend money on a septic system if we're going to have sewage that we could tap into that the first thing we wanted to do but so far away so if they are actually going to do that we we can

023pin that down we got to go down the road a little bit it might still be worth it um but we got to find out but in the meantime we should still move forward with the plans to SC to do to septic so we have a back because we could always change that if we find they're going to have sewage in 2026 we can delay hopefully the septic glass do is Department of Health has already started anyone go with Department of Health County it's a long okay so we have to be in front of it but that doesn't mean can't change okay thank you I would agree one of the one of the um good things I guess what we have working for us is that um the civil engineer on this project also worked

024on that one so I can certainly um speak with them uh and gauge how realistic or how imminent this is going to be because I would hate to put all of our eggs in that basket and then it get delayed and then we're kind of so [Laughter] yes all right so now for the good stuff okay so this is a snapshot as of this month so phase one on the left hand side you see the budget column that was what we had in the budget on bid day that that's the number we had to hit and on the right hand side that is the number we hit that is the actual number um that is current to now it's going to change slightly because on the agenda tonight you guys have a deduct change order

025from the electrical contractor um for a substantial amount of money so that number is going to come down and then we're going to have a little change order on the plus side nowhere near as much as what we're reducing uh for some additional Plumbing work we're going to do um so that number will stay pretty close to where it is um the change order tonight if you guys remember when we awarded the roofing package last year remember there was a scope associated with uh the roofing that changed because of the asbest abatement but we didn't want to rebid everything we just wanted to rebid the roofing package for time um so we took a credit from the GC and a credit from the electrician that had works that supported the original roof plan so that's

026what the credit is for and it was expected we awarded the job knowing that we were going to do that um phase 2A again on the left is the number uh that we had a hit on bid day on bid day the number on the right is the number we hit so that's a real nice pickup um phase 2B the numbers are the same because we haven't bid it yet so the budget and the expectation is we're within budget we hope uh I believe we should be I feel pretty good about it and then phase three uh this is this contains uh the big part of uh FDR mechanical work that didn't get finished in the last project and we put it with this project and we were supposed to do it in phase one

027but we couldn't get the equipment in time based on the SED approval so it got pushed to phase three when we're back at FDR so that that number is the budget and what we're going to look to do is move money down from phase one and two into phase three to get phase three done uh none of these numbers these are all hard construction cost numbers at the top uh so when we say to Total direct cost what we budgeted for the whole project was the 27 million number and where we are right now is the 257 million so we are in great shape um construction contingency is 2.4 million for the entire project and to date we've used very little bit so few hundred um we are going to continue to carry construction contingency

028and then as we finish Phase 2 a and finish phase 2B you know we'll reduce that and we'll move those dollars and maybe there's a scope we can fit in somewhere um and then as you go down the line the incidental budget that's that's our cost for professional fees for bonds for legal fees all those good items um and again as we get after phase two we'll probably sit down and revisit those numbers and just make sure that we're not holding too much right uh so we are 1.57 7997 under budget right now so much better place than uh we expected to be with what's going on in the world right now and and Linda what happen if we end up being 1.5 what happens with that do we pay down the bond faster or

029can yes so we uh it depends on when we know for sure um what will be under uh right now we only have uh bands issued for payment they're Bond anticipation notes so it may be that we don't borrow for the full amount or if we do borrow for the full amount um and after we close the project we have to U Move the money to The Debt Service fund which is the funds that are used to cover the uh Bond payments in the future okay and it would be uh designated just for that purpose okay so 1.5 almost 1.6 under budget is great but I can tell you right now that will be in phase three we need that money to go into phase three to finish phase three I know we're going to

030be short in phase three so picking that money up now is is what's going to get me through there and why are we because when we got mechanical numbers when we tried to go out for bid but we didn't have SED approval we had gotten the equipment numbers updated and they were wildly higher almost double what they were in the previous project and we put a factor but we did not figure DP so that budget of 9.2 is low is under I know I know it's not enough okay so we we've kept the Scopes all the same we broke the job up that's one of the reasons why I broke up phase two into two projects because I can manage it easier and get a better buy on it and that's kind of part of

031the reason why we did it it's more work for me more work for us to manage and to control but it brought good value to the district so um it's expected that that those dollars are going to go into phase three but again we have a healthy contingency on the project too so I feel very very very good about where we are any uh other questions all right thank you okay thanks moving on to excuse me 7.3 2324 DP update from Dr Greg BR that's an inside joke don't worry I I got it yeah good evening uh question and answer just kidding all right so good evening everyone um it's my pleasure to deliver the midyear update on our district comprehensive Improvement plan that's what DP stands for um as you might recall from over

032the summer we shared the initial plan with you the reason that a district uh does a comprehensive Improvement plan is because we were identified at least one of our buildings in this case havland was identified for at least one subgroup in this case our English as a new language uh Learners at havland as underperforming what happens through New York state is once a subgroup is identified there are additional funds and planning that's required at the building level that's the school comprehensive education plan or essp which you heard uh Mr Shaw present in September about the plans to try to create Improvement there but there's also a district responsibility and component so the district responsibility and component is the district con comprehensive Improvement plan there are also funds tied to this from New York State uh

033in our case uh it was about $100,000 total between the asip and the DP so what you're going to see tonight uh certainly was not um paid for in its entirety out of the $50,000 that's assigned to the district to make this type of improvement um the type that type of improvement would cost much more and the type of programs we're going to talk about um you might also remember a number of years ago we switched to a continuous improvement process for our entire District so rather than counting on $50,000 to improve we align all of our grants and all of our funding strategies uh to help improve the entire district and we do Improvement planning in all buildings uh regardless of their designation so the district comprehensive Improvement plan I want to just start

034where we should each time is with our mission and vision um this is kind of our our North Star what we are doing currently our mission what we should be doing every day our vision where we want to be in the future and then the portrait of a learner which are the attributes that we want all of our graduates to leave their experience at Hyde Park with based on the comprehensive and um needs assessment that was done last year that includes looking at data on four different levels we look at student performance data we look at Stu uh parent teacher and student perceptual data um we look at demographic data who are we how is our um population's needs changed within our buildings that includes lots of different things including enrollment attendance Etc um and

035then we look at our systems and structures so our systems and structures are sometimes unique to buildings oftentimes uh they're they go throughout our buildings across the whole District after doing A needs assessment in each of the buildings each building's entire staff weighed in on this and conducted the needs assessment so this wasn't done by like a leadership group um it was every single uh person in the in each of the buildings contributed to this the district leadership team took the needs analysis from each of the buildings they did one of their own and then we did um a triangulation to see where are things showing up as need across multiple buildings that's District work where might it be showing up in individual buildings that could be building work and then we created priority areas

036based on the needs that were shared with us which are up here so naturally all the efforts that we do across the uh the district would be aligned with this and so would our deip plan so priority area one is around creating consistent and Equitable and aligned educational experiences for students and staff in support of a couple of things the New York state standards and our portrait of the H High Park learner and the traits of the H High Park Central School District employee so um that was priority area one you'll see some things aligned with that priority area two is fostering an engaging and collaborative and mutually accountable Learning Community where student staff families and Community Partners work together to meet challenges and Achieve Excellence um and the last priority area has to do

037with our continuous improvement work and moving that forward so utilizing the data for continuous Improvement framework which I've shared with you previously um establish protocols at all levels of the organization So currently we're in the district and building phase and I'll talk with you a little bit about the department and grade level and where that's going to go next what I try to do is break down some of the work that is listed in our deip plan By Priority area so um looking at it on the screen here it's a little bit smaller than I anticipated so um those of you that are watching at home if it's not taking up the whole screen you can uh you can click on the board agenda and download the presentation itself but there's three items that I

038want to share with you that are aligned with priority area one the first is our social emotional learning and we've talked about this in in depth in the past that includes uh Second Step K through 8 um and mindfulness in schools at the high school and what we've done this year is a commitment to adopting a universal screening tool so right now the universal screening tool is set to be implemented this spring and we're focusing on our transitional years so transitional years meaning when you come to school from upk and grade k um when you move from kind of lower to Upper Elementary after grade two grade five when you're about to go to the middle school and grade eight before you transition to the high school the reason we're doing Universal screeners now is

039to help tailor the type of instruction that's happening in those five Castle criteria areas um so that it's not just tier one that everybody gets but we can start customizing some of the uh some of the uh lessons that are taught through second step um along with any type of tier two or three services required for students there's also a districtwide pacing guide K through 8 that was created over the summer that work is complete so there's a scope and sequence for the lessons from second step that's Universal across the district that ensures consistency across our many buildings this year we've also um undertaken uh looking at what's called multi-tiered systems of support or mtss and we kicked that off at our first day actually it was after our opening day we did a a

040full day entire District professional development day I reported out on the topics on that earlier this year but that main focus was on tier one mtss and for those of you that are aware tier one means the universal level this is what every student receives um tier two is more specialized Based on data that's collected uh that could be academic supports that could be behavioral supports that could be social emotional supports um that could be lots of different things um tier three typically is when you have a specialized program in March we're going to be moving the process even further as we start to evaluate the types of supports that we offer in our buildings that's what we're projecting for the halfday March professional development day so we're going to do some strength-based uh auditing

041of what types of supports exist um that also tells us hey wait this isn't on the list that's something that we'd want to look into so doing some auditing of our buildings on that day will be the next phase of our mtss work um concurrently we've had committees established at the district level that began in the fall um and then we started to Pilot of what a building mtss team might look like um and I just want to thank uh Melissa Lawson and a reader for all their intensive work on this um and spearheading the the mtss teams as uh as we really gear up to provide supports for the whole child not just um academic and behavioral alone finally uh restorative practices implementation plan we are uh currently in the process of having all

042administrators trained in a two-day restorative practices training um I did all the pre-work my training is on Monday and Tuesday so I'm really looking forward to that uh all administrators as I said will be trained and that'll be completed by uh May 1st all that's when uh everyone of our administrators will have been trained in that concurrently those of you that have been coming out to the code of conduct and the student handbook review those both uh both items work hand inand and the code of conduct committee's met multiple times already and you can see where the future dates are and I believe the next meeting is on Monday by June we should be making recommend commendations and changes at the policy level remember the code of conduct is a board policy it's actually made

043up of lots of different board policies um so that this committee will be making some recommendations to the policy committee about any types of changes that would exist at the board level you'd get to review them and obviously vote on them at that point all right so that's priority area one um I'm happy to pause here if you have questions about these before we go to two or if you'd like me to continue and ask questions at the end um I'm happy to do either okay this does not preclude you from asking questions about this slide at the end all right look at that there was more priority area two there's actually two slides we got a lot of work going on in this area but the first piece has to do with the district

044literacy leadership team so this is a committee that was formed last year the uh the scope of the work last year was to look at the um really the elementary literacy program and make some determin ations about does this fit does this not fit the the committee determined last year they're not sure that it fits so this year they started looking at what else might we need to consider so um what are we doing with the literacy leadership team we're doing a number of things um we're current we're currently uh training grades four and five on the FMP spelling and phonics and word study kits this is an addition we've been working on this for three years now so all elementary teachers by um this fall we're we're trained in that Phonics work the language

045Essentials for teachers of reading and spelling or letters is a uh a training that's based on the science of reading um but is program agnostic I mean it doesn't subscribe to any particular curriculum product that you would buy it's about instructional practices uh we began with a pilot last summer um and we've trained over 20 teachers at this point in um in this approach and we've got PL moving into next year to train um upwards of 40 so our hope is that the letters one training will be a universal training for all teachers and then it will become a part of the onboarding process if you've been paying attention since I put this together the state has released some initial uh you know they're signaling very strongly some some changes in the area of the

046way that literacy is taught in New York state I'm happy to say that the phonics work that we've already completed um is one of their recommendations so I feel like we're we're in a pretty good place there but over the next year we'll need the recommendations that the uh literacy leaders group is going to make by the end of this year as we start to to streamline what that approach will look like moving forward that could be a whole presentation in and of itself finally we've got the master schedule review and revisions of all of our K12 schedules if you remember before I said that we look at different types of data we look at demographic we look at student achievement we look at perceptual data but we also look at systems instructure structures the

047master schedule in any building is probably one of the most visible and largest system or structure that exists in schools matter of fact when you look at the amount of time that we allot for things um there's an inherent value that's that's often placed based on time and and how much attention a certain content area might get as a former social studies teacher I'll just say I was very envious of my science colleagues who um oftentimes I felt like were maybe 50% more important than I was at the secondary level because they got a a lab period every other day um we know that's not true um sorry if anybody's science teacher is watching but um we what we did is we wanted to make sure that our Master schedules actually matched what we believe

048about teaching and learning so I'll start with the 9 through 12 and I'll work backwards there were initial meetings that happened with Dr Michael reck Dr Michael reck is a world renowned scheduler matter of fact U my first introduction to Dr reic was probably 10 plus years ago when you would book an hour at a time with him to troubleshoot your master schedule and high schools would line up to have him look at it and and move these things around what I like the most about working with Dr reic is he's not just a scheduler he's a practitioner so he was a teacher for many many years administrator for many many years um but really liked Master scheduling and then started working um with the university wrote a number of books did a bunch of

049studies on this so he is probably the best person you could have working on this project with us after the summer meeting the building leadership team goals that uh Mr well will share during his presentation one of them was establishing criteria about does the master schedule at the high school work and what I mean by does it work is does it give opportunities for all of our students is it ensuring that the courses that kids need to take plus the extensions that we would like them to take um are available to them and and are we putting enough instructional time behind those types of initiatives and also the high school does not have while our middle and elementary do it does not have uh collaborative time for the teachers built into any type of rotational

050schedule uh there's also no intervention block that's created where you can um enhance or create like an opportunity for a student to like relearn or you know learn in a different way material that maybe they hadn't mastered the first time so those are just a some of the criteria that FDR has been looking at um they they visited Dr reic again in October and where we stand right now is the BLT has been broken up into I think four different committee groups that are visiting area high schools with different schedules that seem to match uh the needs assessment that they did with Dr reic so they're going to report back they'll make some recommendations to us at the end of the year recommendations could include we like our schedule we want to stay with it

051but we've thought it all the way through it could be that we want to make a minor change to our schedule it could mean that we want to make a major change to our schedule in the event that there's a minor or major uh change that's recommended we'll spend the next year meaning the the 2425 school year engaging with the community and other stakeholders on what that would look like and what should go into that plan so just for the record they will be making a recommendation about either moving forward in exploring something and engaging with the community um or not at the end of the year will be no schedule change at the high school for next year a similar process is happening at havland if you note havland has an additional period each

052day than the high school does which means each class period is about four minutes four to five minutes shorter multiply that out times you know 180 days or you can kind of get a sense of the instructional time there what that does is creates additional variety uh in the schedule for students but it can create holes study halls um and reduce instructional time for elementary school so they're going through a similar process as the high school and they're on the same timeline they're about two months uh behind the high school in that work what we did with the elementary school was very different than both of the uh the audits that took place at secondary for elementary we have four different buildings and there was some real inconsistency in the in the way that the

053schedules were created there was an inconsistency in the the priorities where schedule started and I I'll just say I'm quoting Dr reic here the Elementary schedule is the hardest schedule to build it's the hardest schedule to build because we don't have uniform blocks of time when you look at um the priorities if you start and no per there's no such thing as a perfect schedule so if you start planning your schedule from let's say The Encore 6 day rotation and then you fill in everything around that there's going to be you know things that come out that are costs and advantages from starting that way some of our building buildings would start with their oncore schedule some of our buildings would start with their enl schedule and then fill everything else in some of our

054buildings would start with their core instructional schedule and then fill in fill in the Encore I'm getting all handsy here fill in the Encore and fill in um you know the enl or other Support Services schedules since there's no such thing as a perfect schedule there's drawbacks to each approach so what we committed to is a common approach and we wanted to put our values first so what each of the buildings did this year was they start Ed their scheduling process looking at the core instructional time first and then they started building around that what are the advantages that we believe is not only establishment of a a plan that's collaborative um and then we're revising each semester but there's also um templates that are common so we can look across buildings and we can

055help each other as we develop these things finally by building a schedule in that way we reduce the amount of time that a student might be pulled out of tier one instruction core instructional time I'll give you a concrete example I'm a student that needs support in Reading in fourth grade because of the schedule there's a there's a a reading teacher who's going to work with me to give me a second dose of reading so I get my tier one core instructional class time and then I have a special setting with a small group to work on specific skills unique to my needs if we don't build our schedle in blocks this way that interventionist might be pulling the student from the core reading instructional time to do the supplemental does that make sense and

056if you have multiple needs in multiple areas say you need some Remediation in math and you need it in ela and let's say you have a speech component or an OT or PT unless you have a unified schedule that prioritizes the core instructional time students could be pulled for other supports and miss the core instructional time which then leads to the need for more remediation so that was really the goal was to make sure that wherever possible students are receiving uh core instructional time in a block of time that's appropriate for the uh the unit of study or the content area so um I'm really happy with the initial tweaks that we made with that and Dr reic will be working with the principles this spring to release their schedule earlier than normal um and

057do a first run schedule with each of the principles he's a we've contracted with him to do that any question on priority area two slide one so it looks like thanks for explaining that um it makes a lot of sense when you when you um lay it all out like that so high school and middle school are going to present recommendations but Elementary is not so Elementary is going to be a more of a this is this is how we're doing it each building is going to so not a whole lot changed with the master schedule in terms of um the instructional blocks or how they're laid out during the day it's more of how the approach of creating it so that we eliminate conflicts and we prioritize uh tier one core instruction I'll tell

058you something else that I didn't mention but Margaret you grabbed me thinking now is the one of the other things that we put UPF front was we need to bias our decisions toward our youngest Learners so let me just give you a for instance I always taught an eighth period class eth period classes in a middle or High School are very different than first period class right I mean Mr McMahon's here he's he's shaking his head right there's a there's a big difference that that that happens there and I'll just say not everybody likes teaching reading or math maybe at the end of the day so what we did was not only do we prioritize the core instructional time but we biased it towards our youngest Learners so if math or reading was happening at

059the end of the day it's happening at our Upper Elementary grades so again does that make everyone happy certainly not there are people people who are would much rather teach math in the morning um but we're basing the instructional decisions on the needs of our kids where they're at and like I said there's no perfect schedule so someone has to teach reading at the end of the day sense and that was one of my concerns when you talk about a straight schedule fifth graders versus kindergarten that's very different so that's good it is yeah any other questions on this one okay moving on we also fully implemented we've heard a lot about this so I won't take a bunch of time on this one but we fully implemented um the Eureka math squared curriculum K

060through 8 the implementation phase started in the fall will be completed by the end of the year training was uh provided for all teachers materials were provided last year um and then there's a whole bunch of modules of digital resources Etc um and from the feedback we that we've received these resources have been have been really beneficial both for our teachers in the classroom um and our students and parents at home home coupled with that are our math coaches so they continue to collaborate on different cycles of coaching each quarter uh we prioritized buildings that had and I think um Miss nisel shared this with you already but I think it's worth reiterating we prioritized buildings that that had the highest level of new teachers hired so two buildings with the highest number of teachers

061received intensive coaching in the fall then in the next marking period they moved out to new teachers in other buildings we're now on a mixture of new teachers and Veteran teachers um who are going through coaching Cycles coaching Cycles include um co-planning uh observations feedback sessions and then talking really about what students were like what they know now and were able to do and what type of adjustments a teacher might make to their instructional uh design or practice based on what students were able to do so I'm really proud of the way that program is coming along and I know that we've got a partnership with Marist right now that's studying some of this so I look forward to my end of the year update giving you some more details on how that all worked

062out for the year questions on part two if you haven't had a chance to watch the Roman recap on the math resources it's linked in the in the presentation here you can watch it at home I won't play it for you just now all right priority area three utilizing the data for continuous Improvement framework I just want to return back to um you know pre covid uh havland was identified for and and Mr Shaw shared this at his presentation for like four or five different indicators that needed Improvement as of last year all five of those came off and there was one additional added that's a lot of progress in a four-year well three now it'll be before the end of this year period of time a bunch of our other schools were also really

063just one indicator away from potentially being identified themselves um and that's no longer the case this is why we do districtwide school Improvement programs because it helps raise um the student performance and the type of U professional development and the needs that our practitioners have it gives them voice and it helps us move the entire District not just running around trying to improve here because it was identified and then improved here because it was identified I just I want to share I don't have the actual numbers but um more than it was like more than 7 100 schools in New York state um are identified with one or more indicator a year so just to give you some scope um all of our neighboring districts are doing projects and plans just like this so what

064do we have in terms of what's up and uh next for our continuous Improvement we've created districtwide data profiles the student performance data profile including all of the requests from last year were collected completed and visualized for every Body by September the demographic profiles were all done by November you remember our perceptual surveys were collected around parent teacher conference time in November and were available to everyone in December each of the buildings have worked through two if not uh one if not two of these already and they'll be working on the third uh in the upcoming months and what are they doing with it they're starting to do their needs assessment and say where do we see areas uh that we need to pay attention to to to grow what type of resources might we

065need to do that the next phase of this is is really going from the districtwide into the buildings and then if you remember we were accepted into the Harvard strategic data program and the project that uh TZ and I are working on is specifically around creating Dynamic dashboards um we've got a couple of different companies we've been working with that will allow us to take our data collection from the whole down to the individual student and some of these uh are very powerful tools that help us predict so where we're doing this manually now and saying okay if I'm looking at a student's transcript and and maybe they didn't pass Algebra 1 that could be a predictor for not graduating on time actually PE believe it or not is a a strong predictor of not

066graduating on time um but we do that manually so we look at kids uh you know transcripts and make determinations based on that some of these programs that we're looking into beta testing this summer and potentially rolling out in uh soft roll out next year help us to predict those things so we can get in front of it and then provide the types of support and programming that students need to stay on track um so I'm really excited about that phase of the project that will continue through the spring of next year so we've just completed the first semester of the uh strategic data program and project at at har so this is where I think my PR bless you my presentation ends um any questions on priority area three okay well if you're like

067me and you're driving home or you're watching at home and you're going man I really have a question please feel free to reach out you can call me or you can send an email um we're happy to talk about the work and we're certainly really proud of all the teachers the administrators the uh instructional staff the non-instructional staff the business office everybody that makes this possible because it's really an entire District uh set of work to make it happen so thank you thanks Greg all right moving on to 7.4 our rollover budget with uh Linda Linda and Dr Roman good evening everyone uh we are excited to be starting the budget presentations today we're going to be presenting on the rollover budget and so what we really want to do is really show the connection

068between our educational our educational Investments uh strategic Investments we call and are uh developing our students to be 21st century Learners the first thing we want to do is and and Greg it was a great a great segue to um Greg's presentation because it's about actualizing our mission and vision and so um this is really just an articulation of what we expect our students to be able to do by the time they leave our school system um and we are uh able to now take a look at uh the competencies um in a different way and so a lot of work has been done by our district leadership team to develop the portraits of a learner so that all of our students um we're providing the necessary supports for them so that they can be

069successful um by the time they leave our our school system whether it's career College um and Civic uh Readiness they're prepared for for the real world and so in order for us to do so and actualize our mission and vision um we have some drivers that we use to help us ensure that the day-to-day work um occurs to support and align with uh what we're saying we expect each and every day that's happening in our schools as well as what we expect students to to gain and so these are some of the buckets um that we use as as drivers to ensure that that's happening so engagement so that's engagement with students that's engagement with our families that's engagement with our uh Community uh Innovation um that is looking at teaching and learning in an

070Innovative way so in order for our students students to be ready for the 21st uh Century um competencies that we've kind of outline we need to change and start looking at the way we deliver instruction and the way we're assessing students and we're really excited for some of the work that's being planned in terms of of looking at um that lens we need to make sure that our students um are culturally competent uh we want to make sure that we we support them um that the information that they're receiving is is relevant and it connects to to their real world real world experiences we want to make make sure that students and our staff um understand that our our students receive or present different needs and we need to make sure that we're adjusting to

071those needs uh Global collaboration it's important that students are working together to make sure that they're problem solving and and in doing so developing the problem solving and collaboration skills that they're going to need when once they leave us um and then lastly it's Collective work and responsibility so it's important that we're monitoring this this work uh and that we're we're holding each other accountable to ensure that we're actualizing um our mission and vision we're also have to be responsible uh fiscally to our taxpayers um and it's important that we are taking a look as we're looking to get our students future Focus ready we need to maximize our resources we need to maximize every single dollar that we have to ensure that we're taking a look at the return on investment on those on

072those dollars and so we're going to be working to really amplify that as we move forward uh secondly we want to develop efficient effective um systems organizational systems so that we are again being able to be Innovative in the work that we do um and also prioritizing safety and then lastly preparing our students for the 21st century um and and citizens uh citizenship we want to make sure once again that once our students are leaving our our district these are the competencies that they're going to need in order to be successful and so we want to make sure that we're leveraging every single dollar whether it's it's state aid whether it's um through our tax levy whether it's um through through our grants that we're receiving we want to make sure that we're utilizing those

073resources um to to gain the the maximum benefit for for our students in our school community and in doing so um we also want to make sure that we keep equity in the Forefront we want to make sure that when it comes to inclusivity uh we're asking the questions what else can we do to make our school and our classrooms uh student experiences more relevant in terms of equity what else can we do to ensure that we have Equitable outcomes because right now we all know that there are some there's pred predictors in our school system that determine which students students are going to be successful and which students are not and so we want to work to eliminate those predictors and then lastly it's diversity how can we be more responsive to and capitalize

074on the emerging changes and cultural shifts so um with regards to um supporting our students um we we we are starting to see an increase in the number of students um in our our English language Learners so we we want to make sure that we're making the necessary adjustments putting the necessary supports so that all of our students are succeeding and thriving and that also means that our students who are academically uh Advanced continue to push that bar for them continue to challenge them provide them rigorous instructions so that again their needs are also met and so considerations for the budget development we want to continue to enhance our programs we want to make sure that we do so in a financially sustainable way we want to ensure that once we put some programs in

075place and they're proven to show some success we want to ensure that we can continue to support those programs over time in that same process we want to ensure efficiency and Effectiveness and once again be mindful on the impact of our on on our tax uh payers and at this time uh Linda is going to go over the budget development process right thank you good evening everyone um I'll just say I'm really excited to present the budget with Dr Roman um we have a lot of work to do this year and I'm I think it's really important to highlight all of the things that go into the budget not just the numbers um I always say if it was only the numbers I could get the budget done really quickly there's a lot of other

076things that are really important that we have to consider um so the chart up here really just details uh how the budget development works Works uh we always start with the rollover budget uh we do have some numbers that we'll be showing tonight but it's really important for every everyone to realize that's just the starting point so the rollover budget shows um exactly what we would need next year if we didn't change anything if we kept all of the same positions that we have now um it also actually assumes that all of the people are the same that there's no retirements um everything as it is uh this year uh is what's included in the rollover um but of course we know that changes every year we have uh things that we add to the

077budget sometimes there are things that come out of the budget and and those items show up later on in in presentation starting actually at the next meeting so after we uh create the rollover budget um we also then start getting information from the state about state aid uh when we prepared this rollover we didn't have the governor's proposal yet that has come uh through now uh so we'll talk about that at the next meeting um we'll also have to calculate the the tax levy limit um we use those two pieces of information to determine what our revenues will be and what then our budget Gap will be the budget Gap is always the difference between what we are expecting to raise in revenues and what we uh would hope to be able to spend in

078our budget uh usually we fund the budget Gap with fund balance um that's monies that may be left over from a prior year but we really have to determine if that budget cap is uh something that we can handle or if we have to adjust our expense budget to bring it down to a different level um so all of that includes analyzing uh programs and collecting other data to prioritize those budget changes when we do uh look at the budget request that we have from the administrators we also have to consider the budget items that are in the current budget because there may be things that have been recommended that are actually uh higher prioritized in some of the items that we have in the current budget so we're not just looking at the new

079request for looking at the budget as a whole um this year's especially um uh well I I would say it's going to be a lot of work for us because the fiscal stimulus grants are ending in September and there are quite a few things that we're paying through arpa that we would like to move over to the general fund um after we decide um how to prioritize the uh budget amounts we then uh put together What's called the final preliminary budget that's really the superintendent's recommendation um the board would then take action on that and hopefully adopt the budget as it's uh recommended by the superintendent and after the uh board adopts a budget um it really becomes our proposed budget to the uh District residents um so they can vote on it in May

080um in the rollover there's a lot of assumptions uh it's because we don't have information at the time that we create the rollover uh I'll say for the first line it talks about the allowable tax levy we assumed 2% uh when we created this budget it was just an assumption but we now know that the uh CPI change is allowing for a 2% increase in the tax uh cap it's actually called the allowable tax levy uh however there are other factors that go into the tax cap and we will talk about that when I present the tax cap calculation but one of the most significant is the tax-based growth factor uh that will be 1.44% for us that's a factor that includes all new properties that are added to the tax roles from the last

081year so that usually gets added into the uh allowable tax cap Levy of 2% so we could expect our tax cap to be about 3.4% uh there are some other small factors that usually don't affect the overall tax cap uh one of them is our debt service budget but we try to keep that the same every year and also there are uh considerations or adjustments for Pilots but those don't increase that much from year to year um also in the early estimates from November um it indic IND at that our foundation Aid would increase by 5.7% or $1.6 million uh that's quite a bit more than we had expected um I don't know if anyone has been listening about the governor's proposal a lot of school districts were quite uh surprised to see that they

082were um having uh decreases in their Foundation Aid based on the governor's proposal uh thankfully for Hyde Park that's not the case um our govern the governor's proposal provides a 4.2% increase in Foundation a for High Park um the reason that we're not experiencing a decrease like some other districts are is that our enrollment has not decreased at the same rate as other districts uh we are unfortunately uh experiencing higher poverty rates uh than we have in uh prior years and also because our elll population has increased those are the three main factors that have affected our uh Foundation a um also we just recently heard from the teachers retirement system that they expect the rates for next year to be between 9.75% and 10.25% over the last several years they've always given a range

083like that and every year they've Fallen right in the middle so I expect them to have a tax uh I'm sorry a a rate up to 10% for next year so that would be an increase over 9.76% this year and ERS which is the pension system for all non-certified staff is experiencing a significant increase of over 2% they're increasing from 13.1% to 15.2% uh for health insurance we do not have that information yet from deck uh we'll probably have uh more information about that in March but for now I'm assuming that health insurance will increase at the same rate as it did last year which is 6.98% and and then of course we have to consider the fiscal stimulus funding uh ends in September uh because a lot of the items that we have in

084the budget are uh for instruction we won't have those funds available after uh the end of June and what are the factors that um impact the rates for the Retirement Systems uh they each each retirement system has their own uh actuaries that do uh the calculations based on uh the economy uh they also consider the uh demographics of the of the members in each system and and project what the future payouts will be based on that so is that are those numbers just for hide park or is that state oh no that's the same for every school district in New York state okay yeah it's the district share of the pension the pension cost that we pay on active employment do we have can we overpay uh we uh we can't overpay but we can

085have reserves for both and we do we can't have what we have reserves for both we can't overpay the system but we can have but if we put in say 10% into the TRS but at the end of the day we didn't need that because you know the money for our teachers does that go elsewhere we we have to report our payroll to both systems and then they bill us based on based on what we actually pay people so we don't overpay them okay but it's not the pension systems aren't like a a save a tax savings account the money is not set aside specifically that that we send for our employees it's what TRS or erss needs to operate for that year okay and we are allowed to reserve in case the uh costs

086go up so significantly that we don't uh we feel like we can't work it into our budget uh we do have an ERS reserve and a TRS Reserve even though the ERS uh rate is going up 2% I don't think that it's enough for us to uh take from that Reserve but it is an option if we need to find a way to lower the overall budget stand what you said this money that we pay this 10% for TRS that just goes to the TRS system to operate yes they manage the and then when people actually retire they get a check yes and then we get billed for that that amount so no we get builded only based on our own payroll we don't get once someone retires we've already paid um into the pension

087system for them we don't and that's not this no this is a payment that we make on current employees that haven't retired yet okay yeah then TRS and ERS they pay the retirees okay it may be but but we're not putting money into each individual employees account yeah it do yeah so TRS manages their own pension their pension system ERS which is under the state controller they manage their pension system uh they build districts and other entities that have uh pensionable salaries just based on the actual salaries for active employees this chart here it is the actual rollover budget so like I said earlier if we were to have our budget set up to carry on exactly uh what we're doing now we would still uh have an increase in our budget just because of

088uh increases that we know will experience for salaries and also for benefits so overall in the rollover the budget would increase by $3.7 million or 3.21% and I'll just go back so oops way so you'll notice in the increase decrease column there are no changes for all of the supplies and the contractual areas just because we are assuming in the rollover that we wouldn't pay any more or less for the items that we are purchasing now uh we know that's not true because there's inflation to consider but if we did go with the rollover that would mean we would just have to uh cut down on our supplies and our other contractual costs to stay within the budget uh Linda can I just ask a question I know that we're going to be beginning some

089negotiations with the teachers and administrators and so is that something that in the previous slide where you can kind of anticipate an expected increase in percentages yeah is there anything like that that year-over-year and thinking about those contracts you can anticipate might be within the ballpark of a percentage increase that would be beyond the rollover increase the uh rollover includes an assumption for where the salaries will be next year based on the current contract it's based on the current but it's with with um an increase in the amount based on what we assume the salaries will be next year okay okay thanks yeah and it also it includes more than salaries there's a lot of overtime and substitute costs that's why the amount is uh nearly 6% uh we're paying a lot more for Teacher

090Subs this year than we had in the years's past and I wanted to make sure we had enough budget for that in case we have the same experience next year uh there's been a lot of overtime and uh extra pay for for extra work this year too uh this information this slide has the same information as before it shows the uh adopted budget for the current year compared to the rollover budget amount so there's at 3.7 million or 3.21% but at the bottom of the slide is a history of where we ended up with our adopted budget so last year or actually the current year budget increased by nearly 9% but that was the year that we received a lot more in Foundation Aid we received almost 12% increase in Foundation Aid uh last year

091was the first year since Foundation Aid was uh implemented Ed that uh the formula actually ran as it was written and it uh created a lot more aid for High Park and that's because all of the years leading up to that we were get we were underpaid uh we'll never be uh made whole for those years but uh the formula is now running the way it should and that's why we experienced so much more Aid last year and and I always say the last normal year hopefully I won't have to say that anymore CU we're back to Norm normal but the last normal year was that change from 1819 to 1920 um overall the budget increased 3.8% and our rollover budget is just a little bit under that now Dr Roman is going to talk

092a little bit about the criteria that we'll use to analyze the programs that uh we have in our budget and that we would like to add thank you thank you so just to uh reiterate the the budget is really value statement a value statement of the district on what we um value um as an institution and and so it's it's going to be um really important that we have some sort of criteria to go through any proposals that are submitted uh by our school administrators uh we we have asked for that information and as you saw in the rollover budget just doing the same thing um next year that we're doing this year um it it allow for it calls for $3.7 million increase 3.21 increase and so um as as our own budgets um

093there's just you know no way that you can you can you know invest in everything that you want um and so uh this criteria is going to help us to um make some decisions um in terms of the items that we we do receive and so um we're going to be looking at the alignment of of um the items with regards to our education goals and you saw the priorities that Dr Brown had reviewed earlier uh we're going to make sure that uh it's financially responsible um Equitable in terms of resource distribution making sure that the needs um the services and the supports um meet the needs of the students um that receive those resources uh the next item or the next couple of items or criteria uh impact on student achievement so uh we

094made we may have both some quantitative and qualitative uh data points that we will look to determine uh each of the items uh Community engagement um Innovative and adaptability uh are the suggestions or proposals Innovative an approach is it something is is it looking at uh providing services to our students in a different way in a more uh Innovative and engaging way and then uh the last areas are um the proposals are are there are they providing uh teacher and staff development um is it supporting our infrastructure and Facilities um is it fiscally transparent and then in terms of sustainability um what's the sustainability of the programs that we're implementing to ensure that if we put something in place we're able to sustain it over time to see the uh impact that we hope to

095see and now we're just going to quickly go over the budget timeline uh with regards to the next couple of uh meetings that we have scheduled thank you so uh the board may be familiar with the chart I usually show at the end of the presentations and I do have that but uh this timeline is just a a different representation because it indicates things that are not necessarily presented to the board um there's some key time uh deadlines uh listed here so in January that's tonight we're presenting the rollover budget our next meeting is on uh February 8 uh we're going to have another budget update then um at that meeting we're going to show the board what the budget would look like if we accepted all of the requests from the administrators and um

096everything uh from the fiscal stimulus grants so that's going to be uh quite High um it won't be our last budget either but we just want to be transparent and show uh what information we received and then uh we will have a budget presentation on the 22nd that'll pair that down and and we'll show uh the changes that we've made based on um or after applying the criteria that Dr Roman talked about um also on febu I'll say also on February 8th we'll have an update from Transportation uh uh the transportation supervisor will come just to give her normal annual update but also talk about the bus proposition for next year on February 22nd our financial advisor will come to provide a long range plan update uh the long range plan is going to show

097a couple of scenarios um to show the effect of a really high Budget on our fund balance over the next few years and also what it would be if we had it uh a paired down from that I'll also give it a budget update on that date um and then on March 1st which is not a board meeting date that's actually Friday I believe uh that's the deadline for filing the property tax or the property uh tax uh tax cap information um we do have have to file that with uh New York State it's uh by that date but we can change it afterwards it's not subject to board approval uh some years I know that information at the board meeting just before and I'll present it then uh some years I don't have the

098information by that point and I present it after the fact so uh if it is ready by February uh 22nd we'll talk about it then if not we'll talk about it at the March 14th meeting but like I said we can change that uh tax cap filing at any time um on March 14th uh we will have a comprehensive general fund budget uh presentation we'll also ask the board to adopt the propositions then uh we're planning to have obviously the general fund budget is Proposition one we won't know the dollar amount that day but the board does have to adopt uh a resolution showing what the legal notice uh will be like the way it's worded uh we have that every year with no dollar amount in it then we'll also have a prop a

099resolution for the other two uh propositions that will be on the ballot it's for the bus purchases and also We'll be asking this year to establish another capital reserve on April 11th uh we'll give a short budget summary update um that's the meeting that's FDR that will be quite long for other reasons so we'll just give an update then to let the board know where we are with our budget and then by April 23rd at that meeting the board will be uh asked to adopt a budget that's the last legal date for the V to adopt a budget this year that's also the night that we have to uh have a vote on the v's budget uh in May uh this is after the board adopts the budget we'll have the budget hearing on May

10013th uh we have a meeting on May 16th so it's our last uh chance to present the budget here at a board meeting the budget vote is on May 21st um I will say that Dr Roman and I will also be presenting at other uh events and venues uh after the board adopts the budget we don't have those scheduled yet but there'll be uh PTA meetings uh meetings with some public groups and uh other venues and students too um if uh the board or I'm sorry if the budget were to fail in May um there is a date that the state provides for a revote if the board would choose to have a revote that's June 18th um also in June we'll be talking about the reserves of the board has to make a decision

101about the level of the reserves every year by June 30th so I'll do a presentation about that on June 6th and the board will be asked to adopt some resolutions at the next meeting on June 20th and this chart here just shows the uh next board meetings so we have the board meeting like I said on February 8th we'll be about Transportation with a budget presentation February 22nd again that's the long range plan presentation ation and another budget presentation on March 14th we'll have a a another budget presentation but also the adoption of all of the propositions 1 two and three just a quick summary update at the April 11th meeting April 23rd which is a Tuesday uh is the night to vote on the Bose's budget and also uh the general f fund budget

102as a whole uh the reason that meeting is on a Tuesday is that we're required uh to vote on the Bose's budget the same night that all the other school districts do our budget hearing is scheduled for Monday May 13th and like I said we'll have another final presentation at the board meeting on May 16th and the budget vote is May 21st so um that's all of our slides so we'd be happy to answer any questions it I don't have any at this time anyone thank you thank you okay all right uh moving on to 8.1 can I get a motion to open public participation so moved marget second ad all those in favor I opposed motion carried please note as a general rule public participation is limited to 3 minutes per speaker with the

103first public participation segment limited to 21 minutes the segment of time may be modified by the board as deemed appropriate the board requests that remarks be courteous and respectful of all would anyone like to address the board we've missed you the past few hi I'm Bobby Goodman um I'm here because of the well I'm always here but I'm here because of the facilities report thank you very much um I spoken to a lot of different stakeholders throughout the district and I know many of you know that like 15 years ago I started as one of the members as the facility steering forum and many of us are still on the DLT and we spoke the other night about um concerns about not having um different stakeholders involved in the preparations and looking at what's going

104on with our phase two and three um developments a lot had to do with the historical buildings um I don't know if many of you even remember like when havin was putting in their parking lot it was designed to be put in front in the big circle of grass it came to the facility steering Forum community members voiced their opinions it didn't end up ruining the front of the building it was moved to the side and a lot of that conversation came from outside people so there are people that they um that are in the music department and stuff that are also concerned because they're not they do not feel like they were heard um when the development of the plans was happening last year um at at FDR there was no discussion about a

105hole in the stage that wasn't part of the plan to get fixed and when they did bring it up they never heard back because we also have a new facility director new superintendent so a lot of things have changed since the discussions were had last year so people were wondering if there was way to have more open discussions about um the different collaboration and stuff moving forward with facilities and the pro projects that we're doing um and that's plan thank you thank you anyone else at this time we will close public participation so thank you um I do remember that steering committee that we had um what happened to it do we well you would put into the district leadership committee all of The Silo committees were put into one committee called the District leadership

106team so all those committees were put into District leadership team is that not what you're seeing so are you saying it's not effective by being part of the district leadership team team or well you could sure um yes so all of these committees were siphoned into the DLT and when it was first constructed there were set like meetings for different pieces to talk about different things um but it's definitely changed from that so there isn't really any time um to talk about the things that we had before we had a budget impact group that also community members were able to talk of um we had a facility steering Forum we had a technology committee which is huge now like we have so much more technology than 15 years ago I don't know why we don't

107have a committee that people can be on um we had Comprehensive Health and Wellness we had an energy committee and safety team that community members could all be a part of um so now that we have just this DLT there is no real place to have conversations about all of these things because then our meetings would be six hours long like we do a lot of rebranding we just finished this whole you know what we want to see our district look like which is great like that's but that has its place and these other committees do not fit in that okay thing so so so maybe if you can get with Jordan maybe see if we can do something to get more Community involvement with some of these capital projects yeah absolutely I don't I

108don't I don't think we need all of those uh committees back but you know the capital projects certainly are important I think my understanding is I think this went back to two superintendents ago uh when this was modified and it was streamlined so that you didn't have all these Silo committees and it was more of a more comprehensive districtwide you know committee um but we can certainly look at some of those you know those committees um you know I had a request for uh a wellness committee um so we can certainly look to see if we can maybe create you know a couple of them um to to meet that meet that need okay just want to clarify we still do have a Safety Committee so that's that's important we just want to put that

109out there that hasn't gone away but um and I remember when we had all those committees um and sitting on the DLT it would be impossible to do all all of that work under the DLT while I understand trying to streamline and not have 15 different committees I do think we've kind of lost something in the in the in the streamlining so yeah I think that'd be a really good idea especially um it's concerning if community members don't feel like they're part of these big capital projects that's a concern for me because it's a it's a big ticket item um something as as simple as the auditorium there should there should be public um input on that whether it's staff you know when a music teacher isn't um or doesn't feel that they're they're heard

110on a major renovation to an auditorium that that's a concern we want to make sure that we're hearing from those people and then they have a very active drama club right that's they do yeah yeah right so and is it that they gave their opinion for some reason it wasn't possible I mean you know we all have our opinions but it might not have been workable maybe it's just a communication thing where we need to make sure the people are understanding their part and and why because we have a committee doesn't mean we have to do what the committee says but necessarily but we're listening to them and and considering it right we don't go into a commit because I've been on committees where you sit there for months and then you feel like they

111weren't listening to me all along so of course nobody in this room um but right we just want to make sure that people you know people are not going to join committees if they don't feel like they're going to be heard right and we want to make sure that that if we're going to create a committee it's so we genuinely want the input and we want people involved y okay so you'll take yeah so I just want to um you know just mention and um just note that with some of the the uh construction projects that are happening at the schools uh we've had um the ability to have our director and she was able to pull in and some teachers um and we were able to get that input and provide it to Palumbo

112and and CS Arch um so that that has happened but it sounds like it it we want it to be more robust and open to as many folks as possible okay all right moving on to 9.1 board subcommittee reports and professional development updates any subcommittee policy committee met earlier this week and it was a Lindon night so we talked a lot about finances and things like that and the one thing I learned is that there's a difference between saliva and oral fluid that was that was really exciting there a conversation about drug and alcohol testing and uh that was one of the things that we learned it's very very interesting okay any other uh committees me all right 9.2 board discussion all right there's a lot in here do you want to talk about that

113Mike well there was a policy policy committee met and wanted to discuss two items they're folded number four you right so so this was this is a this is an official policy um about how we evaluate ourselves and we've done some of that work this this this year and we've come up with some criteria the one thing that we have not put into how we evaluate ourselves is number four here the board's relationship with the with bosis it's not something we've put in the rubric where we assess ourselves and so the the question becomes do we want to leave this in in other words do we think it's important to have this in here and if it is then this really needs to be part of our assessment tool my throw in my two cents

114I think it's important and I think it should be in there and I think it should be part of our assessment tool but open it up for discussion I don't think we've ever been assessed on our relationship with bosis in the past um so I don't even know what that would look like I'm not sure either but but it is you know as we talked about the kinds of things that we would want to assess ourselves over how we're doing right I think our our we we use bosis a lot our relationship we might have to think about how we would assess that but I think it's worth at least thinking about how we might go about assessing ourselves and how we interact with bosis yeah I mean we're we you know I I don't

115know what what it would be so we'd have to think about it and the second one you want me to go in the second one now uhit I I would also just second your your statement that you think it I agree that it is important as they are kind of a big partner and we do Lia with them quite a bit to have some kind of relationship with them where we're using we're establishing some criteria to evaluate our Effectiveness as a board so I'm in agreement um I guess who's going to look at the criteria like what do we if you if you have any ideas if anybody has any ideas on how we can measure that relationship right I don't at the moment but I'm happy to think about it and come I mean

116for everybody if you could think of an idea of how to how to do that and sure I'm not sure if this is something that you might be thinking of but every year Bose these offers to come to school districts to present their budget and we always you know because we're the High Park is so supportive we don't take them up on that and we just do a short version of their presentation um perhaps of inviting them to come this year could be a way to just open up communication with B I believe the superintendent and the business official to those meetings wasn't the superintendent supposed to be here and couldn't make it to a meeting he had him scheduled and then he couldn't make it yeah okay and I think Gully shows up from

117time to time yeah and another thing we could do is commit to attending some number of theirs as well just to make sure that we're aware of what their priorities are so I so I think there are some measurable my point is as I think about it I think there are some measurable things we could do to make sure that that at very least the lines of communication are open and we have a sense for what their priorities are and they have a sense for what our priorities are yeah so everybody jot them down and come back to the next meeting with oh ideas we could just add that to board discussion next time the uh the the the next one is uh I'm sorry did I interrupt Ed what you going to say right

118the next one has to do with the superintendent value ation and as we were looking through this we noticed that uh we've missed a mid January checkpoint uh uh and and and I think that's partly because you know we're rethinking the processes I'm not throwing blame at anyway just this is something that's gone by at at this meeting we were supposed to have a checkpoint and I simply s and what I want to suggest is that we we establish a time for this checkpoint but giving Dr Roman plenty of opportunity to make sure he he has time to prepare for that as well yeah I think part of this is we're going to that new tool and we have education I think the D the the poll went out and we have we so there's

119going to be training on the new tool and Dr Roman has been putting information in there already we just got to figure out our piece of it once we have the education so I think there are very good reasons why we haven't done this formal thing here I'm just suggesting that we not we not ignore it that that we we create we we out a time I don't know if it's the next meeting of the meeting after that whatever Dr Roman needs for to prepare it that that that we that we go do this formal process well I think we got to prepare right I I think this one is one where Dr Roman has prepared his mid midyear summary of where he is and what thing and and so that's so super eval has

120the information in it so there's an opportunity to do the full full year the midyear uh evaluation so what we're trying to do is get a date so that we can get everyone trained on how to access the information that's that's been inputed in there so that you can then do the midyear uh evaluation and and also the the summit of the end of the year evaluation as well um we started a little bit late um in the process because we were trying to select a tool and then once we got the tool we got the goal so I think you know we this year we've been off a little bit since the beginning of the year but certainly once we get the the team um trained to get into the system the information is

121already in there there's a self there's a self-review that was completed already there's evidence for each of the uh domains that were selected that's already in there um and then all you have to do is basically review the information that's there and then we can have the midyear uh checkpoint at that point okay so so essentially what you're what you're suggesting is that this has been done that that it's in there and and so because it doesn't say it has to be presented at a board meeting it just has to say but byy that so it's there and it's just now to us to go and figure out how to look at it and evaluate it thank you I mean what I could do is print it out in the intro an option yeah well

122sure I think I think that's an option because the um available training is on February 20th or 21st and you haven't responded you haven't responded you haven't responded and Carl and Jesse haven't responded so Margaret and I are the only ones who responded so um respond to that poll um and um if you didn't if you don't have it anymore ask J to resend it um but there is a doodle poll out there um for these two dates so that's a month away so if we want it sooner he you could print it off it's a lot of the evidence are attachments um and so we can try to figure something out where I can maybe share a file with you and then have all the attachments but it's it's the way it's organized is

123every single uh competency and standard you have evidence to support that so there's there's over 20 uh of the of the area is so do we have access to the tool now yeah I was going to say do we need to be trained on I mean it's that it's not complicated we go on and we could go on and look at it before we can't break anything right if we play in the tool break no I don't think so I don't think so but we could go so maybe that's so maybe we could we could figure it out and on our own and before the formal education we could also get a video of like a tutorial and if you'd like to do that we can do that instead I think it's important to try

124and stick to this a some type of timeline okay I don't know what you think but so so let's just consider this a formal reminder that we need to look at that information those data there sooner rather than later yeah right and everybody you guys have the links add just for super eval yeah a while ago we got an email saying hey you now have access to Super eval and I'm sure they have education self-guided education and videos so can we make it a point that we look at it before the next meeting and can you just send out an email to remind those that aren't here as well thank you okay um so that was it for the policy discussion right um any other board discussion yeah more me um so at the at

125the last board meeting um the conversation turned to one of the comments in the uh the thought exchange the one about the potential of having a uh liaison to individual schools and I volunteered to put something together and I did put together um you know an outline some ideas and I and I shared them uh with with both president zagorski and uh Dr Dr Roman and and got some what I think are a really valid uh concerns back from them and so it made me pause and that's why I haven't shared it with you tonight um in addition in a conversation with Dr Roman he's reached out to superintendents in other districts that have these sorts of things to get information from them to get a get a sense for how they utilize these and

126what the potential pitfalls and it turns out it is it's more complicated than than I initially thought we want to make sure we're not duplicating uh work with the with the community chats but we also want to make sure that we're doing a way where we're not blurring the boundaries between what our role is what the principal's roles are what the superintendent roles are so there are a number of issues that need to be worked through um and I think what I would love to have and ultimately if we're going to go this route it really should be a formal policy uh among our policies and so what I'm going to propose a process I would like the the board to begin to have discussions but I'd like the opportunity to look at the information

127Dr Roman has first and then come back to the board and maybe lead a discussion and some of the things that I think we really need to decide are what are the goals of this we need to have a really clear sense of what the goals are we need to have a real sense of what the potential challenges and concerns are and things we have to work around to so to have those conversations before we sort of put together a formal policy makes sense so I'm simply proposing that process that I'll that I'll put together that stuff from Dr Roman and be ready to lead a discussion I I agree I think after um Dr Roman and I chatted it's much more complicated than I originally thought I thought it would be a simple thing

128but um there's a lot of potential gas in there so I I thank you for you know taking taking time and you know make sure we do it right if we do something um I think we need to do something but has to be done right I okay any other board discussion all right uh consent agenda items questions I have two um let's see and I don't know who this is for but the uh 10.5 disposal of obsolete items so um there were a large number of library books when I read I always read what we're throwing out and I always not a hoarder but I always like to see what we can reuse um you know one person's trash is another person's treasure and I expected to see a dozen books on there but

129there's pages and pages and pages and pages and pages of books um and I it just I don't know if that's normal or or not it just kind of struck me as odd that there was such a high number um and and do we do something with them I mean do we donate them I know some of them said they had mold and stuff obviously those go to the garbage but can someone com I can I can actually speak to that one so the list of books from uh from North Park is unusual but the process is not so here's the context the previous librarian began a process that we go through on an annual basis commonly referred to as weeding um so we look at books we look at the condition of the books

130the books themselves at the elementary level they take a beating um I've got two elementary students at home and I'm always trying to impress upon them to return the books and in as good a condition as possible but they they take quite a bit of a beating so what you see in here is a pre is the previous librarian's list of books that they weeded put in the storage room and never filled out the fors to have them properly disposed of because there's a process that we have to go through because they were purchased with taxpayer dollars so the North Park Library was further weeded last year um by the new librarian and the layout has changed so if you've been there it's a much more open space um for the students and when they

131were doing that they started cleaning out the book room so you've got a couple of things going on here you've got weeding that took place previously that was never put in for um disposal you've got the normal weeding that happens annually that was added to this list and you have a lot of items um that were in misrepair that were in uh the book room in terms of donating what we typically do is books that are still in good enough shape um students and even like classroom teachers have the opportunity to adopt the book so there's like an adoption process for those that aren't like there were some in here that were torn or moldy or like had you know damage those ones no um you'll also see in there that some of them are

132un likee regular rotation so if it's a popular book because they look at the uh the rate at which the book is taken out of the library too in making these decisions um they're replaced so some of these titles are like near and dear to me as well um many of them are replaced uh but there's an adoption process for students and staff and many of the books that were in better condition uh were picked up okay one of the things that I was thinking about as we were talking about this and looking at this earlier is that um those that are going to be replaced it' be nice if there was a notation here so we wouldn't it wouldn't hurt so much to see it go you know there there are in a couple

133if you flip there are couple each of those you'll see some of them say that specific so there's a a field here that specifically says been replaced um I believe there's a parentheses after a number of them that say replaced um and there were also times where there are like multiple books so that title is still in the library but we might not have two three or four copies of that title any longer so this is just a also a process question in the act of weeding out the annual reading out process is there a book audit that occurs as well to sort of get a sense of the overall library and then um to understand of those books being weeded out when you do go to replace them are you replacing them with books

134that also are representative of the population students yeah that's a really good question so the the weeding process is only part of the process the weeding process is removing books that are damaged removing books that are of low circulation um that's typically what that process is the flip side of that is the purchasing of books that happens every year and there's a whole another process um the library I'm going to say it wrong I was not prepared to go into this much detail but the uh the Library Association for New York state provides a lot of support and the local Bose's actually provides a lot of support in both book purchasing and selection um and provide some guides on what types of circulation what type of high impact books other districts are purchasing and that

135are recommended so our Librarians do that work I mean that's part of the work that they do um is to really examine their collection look at the needs of the building remove texts that are damaged or maybe have fallen out of favor and aren't being circulated as much and try to replace them um with books that are are more um I don't know maybe more relevant or exciting for kids and that often includes a process of pict those books represent the communities that we serve and I was just going to kind of back up what Greg said working in schools I also worked at the mid husen library system for eight years when I was in college and it's a process you know the the library system would have one of these days you once

136every couple of years and it's sad when you see these books and you want them to go to a good home but like Greg said a book has a lifetime and eventually it it it wears out um you know so and the librarian are usually very very involved in that and screening it out and they're they're checking the system to see how many times the book has been checked out and so forth and so on there's also the addition of digital titles um and so forth so there's a number of issues there but any librarian that I know is is very much involved in that and during bed's day we have to report the number of titles we have in our you know in our school libraries that's a requirement so um it is sad

137seeing them go but um it is part of the process from my experience Mr Spence I appreciate that um because it's way more involved than I'm making it sound um and and the the the use of libraries have changed substantially over time too so we haven't really talked about that but a lot of libraries are now multimedia spaces and as we start to modernize our libraries um you start to see that um those types of spaces within libraries take place also thank you my next question I had was with 10. N I think this is for you um payroll adjustments and it seems I know we had a whole bunch of them maybe at the last meeting or the meeting before that we had to do a bunch of corrections but now here's four more

138I just want to know do we have bigger problems in payroll or these just normal mistakes I I think some of the ones that appeared tonight were originally on the agenda last week but uh the attachments were there so uh there is a an error on November 9th uh that five people were affected ultimately affected by it four of the uh agreements for repayment are on tonight and there'll be one on the next meeting um that was re related to uh want to say it without uh giving out too much information about the people there was a deduction error that actually affected 233 people our Treasurer noticed it after the payroll file was sent to the bank for direct deposit and she worked with the bank and our software vendor to uh stop that and

139then reissue payroll the correct way but uh there were five people that uh didn't get fixed in that in that process and we do group cause as to why there were some okay yes so we determine what happened uh you know we do have new people in payroll so the issue that caused the error has actually been uh rolled into their training and also into their process for their own reval to check for these things okay thank you thank you any other consent agenda questions comments um I was just going to ask maybe Dr Greg could talk a little bit about 10.8 it seems like a very exciting program but just maybe give a little summary of that education uh for the future sure so um this is actually something that we've talked about over

140the last four years quite a bit so that's where the data for continuous School Improvement framework was created by this this group this company um the vendor name has changed they used to have an affiliation with the college um in California Chico uh that sounds right yeah um and and and the vendor ID and all of that has changed so you're seeing updated vendor agreements what these agreements do for us is not only give us um technical support from the company that has developed all this but it's also given us um validated and nationally normed surveys so it's not something that that that we're creating internally and sending out there's a a high degree of reliability that the responses we're getting um are actually in response to what we're asking so there's a statistical formula

141for that and I think I've shared that previously with the board uh what's nice is they host the platform they conduct the surveys they do all of the data cleaning so for instance if you logged in and you just clicked one on everything or five on everything that's going to flag they're going to look at that or if you in and you answered only the first two questions but left everything else blank so they do all the data cleaning and the data visualization that in turn our staff buildings and District Ed to set our priorities and that happens there's like 18 surveys that go out um every year and then havin does an additional three in the spring as part of their asset process so you know 21 surveys in all and those surveys um

142are for parents all of our students and all of our staff okay anything else so can I get a motion for 10.1 uh to approve the consent agenda so move tibits second Margaret all those in favor I opposed motion carried 11.1 11.1 um 2425 budget development calendar can I get a motion Z move death second tiits any discussion all those in favor I opposed motion carried 11.2 Capital project change order for the FDR roof the negative motion no move tibits second Margaret any discussion all those in favor I opposed motion carried 11.3 so this is where I have to read this whole action okay so um do I get the do I read this first or do I get the motion motion okay so this is the uh superintendent hearing appeal ruling excuse me be

143it resolved by the Board of Education of the H High Park Central School District upon review of the record from the superintendent's hearing involving student number 21078 who was identified to the board of in executive session the board moves to uphold the decision uh from the superintendent's hearing can I get a motion I move that second any discussion all those in favor I opposed motion carried 11.4 Board of Education a appeal ruling for Transportation uh be it resolved by the Board of Education of the Hy Park Central School District upon review of the request regarding transportation for student number 3737 who has identified to the board in executive session the board moves to Grant the appeal can I get a motion so move Margaret second Jess any discussion all those in favor I opposed motion

144carried and you'll reach out okay all right moving on to 12.1 um can I get a motion to enter public participation so move tibits second Jess all those in favor I opposed motion carried I'm not going to read the normal note to save my voice but you can go up there you have three minutes and be [Laughter] respectful um I'm just up because of the comments about the library I'm actually the purchaser for all the libraries in the district so I do know they take a lot of time and effort to go through and we do have a they have a Librarians meeting once a month and go through a lot of different discussions about how to in include new titles and stuff and I know at the high school itself we've had an additional

145probably 50 of the books uh in Spanish from some of the newer titles back to some of the classics as well to try to add in for our students that are coming there so that's all anyone else would like to address the board okay we will close public participation 13.1 um any other matters deemed necessary by the board nothing there is no need for a second executive session so at this time 15.1 can I get a motion to adjourn the meeting moved second all those in favor I opposed motion carried meeting adjourned thank you that