001July meeting your organization and monthly. I make a motion. I need a second. >> Any discussion? All in favor? >> Okay. I need a motion to accept the claims report, financial statements and treasures report. Do a move that >> I need a second. >> Second. >> Any discussion? >> All in favor? >> Okay. Anybody in the audience wish to speak on anything that's on the agenda? >> Yes, that's a no. Um, now I need an approval. I need a motion for the districtwide safety plan. >> I need a second. Y >> any discussion? >> Okay. >> All in favor? >> And now we're up to the superintendent report. >> Okay. Um well, I'd like to again welcome our new board members, Linda Stabarinos and Lauren Aler. Um our student board members are going to begin
002to attend at the September meeting. But welcome. Uh just some summer reflections. Uh it's uh it's been a fast summer, but a good summer and a productive summer, that's for sure. Um I do want to thank the board for supporting me going up to the Royal Schools Conference. Um it's a great opportunity to just network and learn. um really the the focus on the conference this year were um uh how how that's changing a little bit CTE opportunities in rural schools and then um across the state everyone's really wrestling with enrollment um declines and how we going to continue to provide opportunities for students when we have lower enrollments as well as teacher retention um as well. Those were some of the main focuses of the conference this year. Um but it was it was
003very productive. So again, thank you for supporting that. Um our summer programs, we had 11 students enrolled in our Kachogi special education program. Um we had five of our vocational students um working in the district and outside of the district. uh here is custodial and maintenance and then also working at Pet SP uh PetSmart and Splish Slash um keeping those students active and engaged. And then the scope enrichment program at Cutro Peace continues to grow and uh they had some great programs in steam, art, and theater this year. So they've they've uh proven to be a good partner and and providing some nice programming for our students over the summer. Uh last Tuesday we had our board of ed uh retreat uh workshop which was facilitated by NISBA. Um I was pleasantly uh I I
004was very happy with with the program and the training that they did. Uh it served as a time for board members to step away from their regular meeting schedule and focus on strategic planning, team building and addressing issues facing the district. Um, it allowed for an in-depth discussion and relationship building name to strengthen the board's effectiveness and its ability to serve the school and community. So, I want to thank you for participating. Um, yeah, it was good. It >> was good. >> Yeah. So, um, the administrative team has been incredibly busy uh, in hiring. you'll see on tonight's agenda, there's a ton of positions um that that have been filled this summer and and I give them a lot of credit for really sticking to the procedures that we put in place and our hiring
005practices and just because it was a push on time and it was a summer. Uh they really did not deviate from that and and really stuck to it. I think we're bringing in some great people. We hired uh three new teaching assistants, but as of today, we still need to hire five more. Um, uh, we hired a music teacher, a library media specialist, a special ed teacher. We brought on two permanent subs, uh, a part-time nurse, um, and a and a teacher's aid. We've also, uh, Tom has hired a custodial worker and two maintenance mechanics that that really hit the ground running did a great job this summer. And we're still looking to hire a groundskeeper as well. Um, so there's still a couple uh positions out there that we're looking to fill. We are
006looking to fill a special education teaching position, the groundskeeper. Uh, we're looking for security guard. You'll see that uh we had one of our security guards resign. That's on the agenda for this evening. So, we're looking to replace that. We have the five teaching assistance uh positions and a behavior specialist. So, we are right up to the very end um pushing through to try to get that done. Um the district is also welcoming two new uh SRO's uh Southole town resource officers. The two gentlemen that we had um uh who did an amazing job for us been promoted within the department and our two new officers are going to be uh officer Steve Fner and Officer James Crosser, both former Tuckers. Um so uh it I'm looking forward to working with them in that capacity.
007um the change from students and now our SO SRO's I think they'll both do an excellent job. Looking forward to working with those guys going forward. Uh just an enrollment update. Uh at the high school we've gained 12 new students over the summer. Um but we lost seven students. Um a little bit of fluidity there. And at Kachogi we uh have 15 new students and lost seven there as well. Um, so that there's eight additional students at Coach Joies and five additional students at MHS from where we were when we closed and our total K12 enrollment as of today was 955 and we were watching that kindergarten number. Um, that's at 48. Um, so we will have classes, three sections of 16 in kindergarten. Um, and Kacho Geese has also gone paperless making the move.
008Um, so parents should really download the parent square app if they have not already done so and sign up for the parent portal. Um, and anyone needing any help with that, they should contact, uh, Christine Springer and she can help them with with any questions. So, uh, some reopening and upcoming events. Uh, our schools are open for students on Tuesday, September 2nd. Our high school fall sports begin on Monday the 25th. Uh we have new teacher orientation on August 25th. That's next Monday. And we have our staff convocation and conference days on August 27th and 28th. Our kindergarten orientation will be on August 28th and that's from 12:30 to 2:30. We have our 7th grade orientation on the evening of August 28th at 6:30 here at the junior high. And our high school back to
009school night is September 16th. Our football homecoming out in Greenport is September 26th and the Cuto East open houses, our K through three is going to be September 29th and our fourth through sixth grade is going to be on September 30th. And our universal prek first day of school is September 2nd. Uh the board is invited to tour school buildings on Tuesday, August 26 at 3 p.m. Um we're going to be starting at Kutchaw East and then we'll do a tour. Tom will walk uh Luke the board through the facilities just updating. He's going to give us an update this evening um on some of the summer work when you see it in person. Um I want to draw your attention to uh an item on this evening's agenda. You'll see that there is a
010um a uh item on a special district meeting on behalf of the Manitobal Historical Society. um they have uh received uh status as a museum and therefore they can look to um elicit funds through uh through taxes through through a budget vote. Um and that budget vote uh they will be asking for $60,000 in annual operational costs and that vote will be held at Kutchug West on October 21st. So, it is the responsibility of the district to run the vote for them um and and and put public notice out. Uh but that will be taking place on October 21st. So, you'll see those items on on the agenda this evening. Um and at this time, I'm going to uh kick it off to uh Mr. Kelly um to give you guys an update on the
011Koopa and Fascia reconstruction as well as the summer projects. Um again, his guys Like I said, the administrative team has been cranking it out this summer as have Tom and his guys. A lot of projects going on. Things are looking great. And it's amazing the magic that happens in the last couple days. Everything actually comes together. >> And Tom, I have to say there's no day that you go by here that someone is not saying what a great job. You guys do amazing things here. >> Yes. And everything. There's no doubt about that. and really, you know, inside outside >> and everyone's noticing like everyone in the community has been mentioning it. So, thank you. >> We appreciate that. >> Um, just want to bring you guys up to speed on the uh on the
012projects which we were able to kick off a little earlier this year because we had some surplus money working with Charlie in the business office. We were able to start the main project in house which was the air conditioning project which we were able to complete this before the end of the summer before we had that big heat wave which really made a big difference in the school during that 3 days when it was 100°. So hats off to our uh maintenance crew. We ran all the electric inhouse and installed all those air conditioners in house. the LED project. As you can see here in the library, these lights, they're all switched over to LED. We were able to districtwide, that's through a PSNG grant, um, which pays more than half of that. And the
013savings districtwide will be over $30,000 a year. So, as we move forward, that's going to be hopefully offset a lot of the air conditioning costs that we have. So, that's really a win-win for the district. Also, we installed new window shades districtwide. the window shades we have were aided and really needed uh you know to be updated. So when you walk into a classroom now you have the LED lighting, you have the new air conditioning, and you have the new windows. And part of the 5year plan, we're working on which I'll get to in a little while, we're working on painting every classroom. We were able to accomplish 17 classrooms this year so far. Our goal is between 20 and 25. So we're halfway there or more than halfway there, obviously. Um they I'm going
014to go through the list quick and then we'll show you some pictures in house. Our guys uh did the new handic the the handicap ramp at ramp at the administration building. Uh we started our the four bathrooms at the administration. We completed one. We're hoping to have that second bathroom downstairs completed by the middle to end of next week if everything goes well. They're more than halfway through that rip out and but replaced. We our grounds do um we moved the playground when we because it was much bigger playground down a little bit lower and it's in the middle of the sun. So we we planted five maple trees that we're hoping to grow and give us a lot more shade in the upcoming years. We planted that in the spring. So hopefully in the
015next 3 four years you you're going to get some uh fast grow and get some shade out of that. As you can see here at the high school when you pulled in, we started the seal coating and striping of the of the parking lots. They're finishing the other side on Monday and Tuesday next week. So that will be done by the start of uh school. Okay. We added the irrigation to the front panel. That was the last panel off to the side here at the middle school. So the whole front of the high school now has irrigation. We've also irrigated the front of the building right along the walkway. So, conversation from Mrs. Petrey and Charlie. We're going to present to the board um this year with the perhaps rellandscaping the front of the for
016next summer, rellandscaping the front of the building. I'll get some plans together, give it some more color. The hedges out there are just outdated and really it needs a face left. So, we're hoping to rellandscape, get it done, and you know, present that to you in the budget cycle next year. And the main project here is the capital, the front of the building. That was a huge project. Right now, we are on schedule to finish that project by next week. We have four columns that need to be installed. The lower part and the painters will be here all next week painting. We're hoping to wrap that up by next Saturday before, you know, if everything goes well, I'm not going to. We are on budget and on time on that project. I'll start showing some
017of the pictures. As you can see here in the hallway, all the LED lighting, it's much brighter, cleaner look. When you walk down the hallway, you it's noticeable. And then the classrooms, the air conditioning machines. Uh just a quick picture of every every uh classroom has an air conditioner installed. And like I said, we ran electrical drops to every classroom. As you can see here with the new window shades and the air conditioning, it's just a cleaner look in the in the classrooms. And here at the administration building, our guys, there was a the rusty old fence. We ripped that out and put a split rail in. We did that in house and our maintenance crew was able to at the administration building that was an old wooden ramp that was really it was seen
018better days and we replaced that with TX. Um we did that project in house. You can see the steps here too off to the side. We ripped all that out and sold uh we had some pricing from outside contractors which was really high. So, we did this in house. It a big savings to the to the district. And here's some pictures of the bathroom. Um, as you can see, very I had a before and after picture. I apologize for the picture. >> Yeah. >> Making this group did a great job. Um, we have some new guys. One guy's a carpenter. He's really taking the lead on this. He's doing a great job. And here you see a picture of our playground. Um the maple trees that were planted. We're hoping that these will grow in
019the next 3 to four years to really give us some shade on that pl we needed shade on that playground. And here's a picture of the parking lot. Um we do that every year. We go back and forth from the high school to the elementary. Elementary's last year, high school's this year. So just a it it really saves the parking lot if we keep this in the budget and every year we track fill it and this way preserves and saves our parking lots. This was the project we talked about last year at one of the board meetings. It's the handrailing um at the in the auditorium. We at one of the school plays we had some complaints that one some older people were getting down and had trouble getting up and down the stairs. Never
020really realized that we didn't have this. So we're in compliance now. This is something that, you know, had to be done. Okay, there's a picture of this is the last part of the of the middle school, high school that didn't have irrigation. We didn't set that so this summer. So, you'll notice it everything's nice and green up there, which this panel used to be by this time of year kind of day. And this is the big picture of the the coupler in the front of the building. Um, like I said, we're on time and on budget. The outside contractor we had did a phenomenal job. They've worked with us every step of the way. We ran into some hiccups here and there, but we navigated through it and they they really uh have done a
021good job. They have the same same contract that we used for the STEM wing. Um really did a great job with this project. Okay. What's next? Next year, we're going to be talking more about the five-year plan, but part of it is the windows at the administration building. Those windows and the head room don't work. quick. They do come to work, they go up, they price out air conditioning in the gymnasium at East. That's the last big area we don't have air conditioning in. So, we're getting some pricing on that. Everywhere else in the district has air conditioning. That's the the last uh big area, especially now we have the the lower in place. It's 82 degrees, you have to take action. 88, you have to remove the students from the room. So, that's an
022area. We'll get some pricing and see, you know, what that comes in at. And as I said before, the 5year plan, uh, we'll be working with the administration team and coming up, it's non-stop, but, you know, most of our big projects are are there. Some of the bigger projects we we'll talk about um some boilers and some upgrading the heating system. That's down the road, maybe when that bond falls off, but in like five years. But that's uh right now we're in really good shape. The amount of work that the board has given us the ability to do in the last six, seven years has put the district really in a good, really good place right now. Okay, here's the painting program we came up with. Um, I'm sure you can breeze through it quickly.
023I'm not going to read the whole thing to you, but this will get us in the next four years to every classroom being painted. And then we we will obviously do offices along the way and you know anything else that needs to be painted. Our goal is to get everything painted within that five year span. Just a quick picture. Um I don't know if you've been through over to the elementary school, but the sunflower seeds, our grounds crew and our custodians worked with the fourth graders last year um planting these flowers when the teachers reached out. are really we went in during the winter, went through the process with them, then we went back in the spring and planted the flowers and they they look great right now. So, once again, it's uh great to
024see our guys working with the kids. The timing of this great too because a lot of those sunflowers are going to pop next week. The kids are coming in. >> Yeah, it looks great. >> And this is just our end of the year barbecue we do every year. Um, once again, I just like to thank the board, um, obviously the community and the administration team, um, for all the support for for our crew. I can't say enough, as you said before, we have a really special group of guys right here inside and outside. Never hear from them. It's not my job. They work as a team. Really fortunate to be working with these guys. And just a quick video of the uh drone shot of the front of the building. Get up close and personal.
025And you can see our roof project from the last couple years. Once again, I just like to thank the board and the community for your support. Any questions about anything? >> No, but thank you again. really I can't say enough about >> thank the guys for >> Thank you. They did a good job. >> Okay. Summer curriculum and coursework update. Let's go again. >> Good evening. Um, so summer is often thought of as a break from school, but I want to recognize that many of our teachers, as you can see by the agenda, um, spent part of their summer, a lot of their summer back in school. Um, and they use this time to strengthen their um, you know, and redefine their instruction, their curriculum, and prepare for the school year ahead. So, I wanted
026to this evening share some highlights of that work. So starting with curriculum writing which was the major focus this year. Uh teachers collaborated across grade levels which was great and subject areas. So um not only just in their typical department or grade level to revise, adjust and update. Um and it's not just a paperwork exercise. It's an opportunity for them to step back, reflect on what they did last year, identify areas that need improvement, and make sure that everything is aligned to standards and goals. Um, we had writing teams work in special class programs, middle school science, chemistry, earth science, physics, ENL, geometry, and algebra 2. In addition, we had a K5 K through five science committee spend time reviewing materials and programs and have recommended a new science curriculum and materials. And so now
027we feel like we have an even stronger foundation to begin the year and we know that that will have a direct impact on student learning. Another um portion of our summer curriculum work which we're really proud of is our teacher facilitated professional development. And these professional learning um sessions are um they're drafted and submitted by teachers based on what they feel they want to learn and get better at. And um and then they're taught, you know, to taught by our teachers for their colleagues. And we really respect and appreciate this model because the strategies shared like a teacher to a teacher feels more practical. A lot of times it's already classroom tested and it's immediately usable. So um we that's always our preferred method and we also want to strengthen our teacher leaders and we
028want um to build collaboration and when we strengthen teacher leaders in their teaching it just um uh makes everything better I think collaboratively. Um so this summer we had fifth grade teacher Aiden Brown facilitated a session on using readalouds to build knowledge and vocabulary. We had our our math literacy coach Leah Familii led a session on using highintensity techniques to build mathematical language and retention. And then Leah again along with Jennifer McGunnel also facilitated a session on making thinking vis thinking visible in thinking maths. And we had another course that was supposed to run um this past week. Every teacher is a language teacher 50 strategies for supporting multilingual learners which was scheduled but we have to reschedu it for the fall. There's a um a family emergency. So um but um again it builds
029a strong culture of collaboration at while expanding um our instructional practice. The last thing that was a big part of our summer and in particular Kelly as well and Leah is that we um are getting ready to launch a new data platform and this is called Educ. And Educ is a platform that integrates academic attendance and behavior data in one place. And it gives us the ability to track trends, monitor progress, and respond quickly to student needs. So over the summer, we um including Leah, our literacy math coach, we worked with uh Renaissance and to set up and prepare and a lot of work went on behind the scenes. It's still ongoing. And Lisa, too, right? Sorry to play there. Um, so we're integrating the data, configuring uh systems, and making sure it'll be ready
030for us for fall. And this tool will be central to strengthening our our MTSS um, uh, systems. And we I I think are going to be able to respond to student needs in a much more strategic and immediate way. So, in the meantime, currently, we're reviewing all of our assessment data that we've gotten from last year, and that review will guide us to help us set clear goals, identify new action steps for the year, and continue the cycle of improvement. Thank you to our teachers and staff whose dedication over the summer, it does ensure that our students end the school year ready to succeed. and their work I think reflects the best of our district and continues to set a high standard for excellence and collaboration and I thank you for uh the continued support
031of this work. >> Thank you very much. >> Okay, now we're up to board of education committee reports. We have an order of finance. >> Yes. >> We go. >> Okay. Here we go. >> Um, so the finance committee met. Um, we went over some things. Uh, we had zero confirming purchase orders on our claims report. Um, we have some budget transfers in the agenda tonight. Uh that is due to some ROC costs that were higher than anticipated and also uh the new robotics club that's working. So um our stop arms program uh has raised over $9,000 from people blowing through school bus times. So that's um the Koopa project update as um you have heard a lot about um will be do done the first week in September. It came in within budget and
032we got some new columns um that they had not anticipated having as well. Uh we have a nicer insurance change from right to McMal. Um so that change is set up for the beginning of next year. And then lastly, we have um a new external auditor and that starts on Monday. >> Okay, thank you. Um now it's my turn, personnel negotiations. Um first and foremost, I just want to bring to your attention that you'll notice on the agenda that um there's underneath the hirings and appointments, there's a couple of crossouts. Those are all because they were approved last month, so they didn't need to be on this agenda. Second thing you'll notice is that we now have charts that better explain our terminations, our resignations, our hiring. So, uh you'll notice that and on the
033resignations you're also going to notice that we're adding Lauren Robert de Mo doses um 82125 and that's a resignation. So, that's personnel. Um, we have a marching we now have a marching band which will be six classes for two two teachers. We're excited about that. We have a part-time LPN at Catch Out East that will cover lunches and attendance. Um, and that's in place of Cindy Camilo who's no longer there >> who's a health aid >> who a right um hiring um that we Mr. Patray mentioned who is still outstanding, a behavior specialist, two teaching assistants, maybe three teaching assistants, five teaching assistants. We have a lot of teaching assistants. We need a special ed teacher. Um you'll also notice like um Alana said approvals for educational credit for um summer curriculum work as well
034as salary adjustments. And that's a wrap. Um so now I need um A motion for approval of resignations, terminations, leave of absences, and reductions. >> And now I need a second. >> Second. >> Any discussion? >> All in favor? >> Now I need a motion for the approval of appointments, tenure, salary changes, curriculum, inservice, coursework, etc., etc., etc. I need a motion. motion. >> I need a second. >> Second. >> All Oh, discussion. >> All in favor? >> Yep. >> Okay. >> Now we need to turn it over. Now I need a motion to accept the resolution items A through R. >> Motion. >> I need a second. >> Any discussion? All in favor? >> Yep. Anyone have anything in the audience that they want to speak about? Not on the agenda. On the agenda.
035Okay. Other than that, I need a motion to adjourn. Motion. I need a second. >> Second. >> All in favor? Yes. >> Good night, everybody. Thank you.