001To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. Can you please make sure that your cell phones are either turned off or on silent? >> Okay. Seeing that we have no public comment, I think we're going to start with a presentation. Mr. >> Yeah, absolutely. Um, we bring up Miss Diosi uh for our first presentation of the school year. I'd ask Miss Diosi to to bring some information regarding our facilities and our technology. Of course, technology, we made a little bit of a shift in terms of uh the structure of our personnel within the techn uh the instructional technology department and you know facilities. It's just such a vast space. I thought uh
002we got the building project going on. Thought it was a an appropriate time for Miss Diosi to provide some information regarding those two topics. So turn it over. >> So I first wanted to started start our conversation with some celebrations of what we've achieved in the buildings during the last year. Um so I have up there a couple photos of some things from the capital project that are um you know completed. So, of course, we had our playground opening, um, which is really fantastic to see the kids get to start to use that last year. And then also pictured is our elementary library. So, you'll see there's new carpeting, little paint, a little juzing. Um, so, you know, that's just a small piece of the work that's been done over the last year in the
003buildings. Um, and I wanted to kind of talk about what that means for our crew because it's a monumental thing to go through a capital project. We know it's disruptive. um you know to our staff and to our students, but it also is a big task for our facilities workers and our grounds and crew. Um so you know who is our crew? That'll be your custodians, your cleaners, your groundskeepers, your maintenance workers. Um you know they are really having to coordinate a lot with this capital project. So in the midst of all the rooms not being available and having to kind of get to them as construction allowed, um you know, they're refinishing our floors. They're doing a deep clean. And a lot of our spaces this particular year, they had to clean those spaces
004two or three times because they clean them and then the construction workers go in and have to do their bit and all of a sudden now there's a bunch of dust and they have to take all the furniture out and go back in and recan it. Um so really just big kudos to the crew. They did a lot of hard work this summer to be able to help us open school on time with things still looking great. Um and then of course, you know, that's the interior of the building. This year we didn't have a whole lot of work on the exterior of the building. Um, you know, but our grounds crew is also keeping, you know, the fields green during the drought that we have. They're mowing. They're making it look nice so that
005when kids come back, um, you know, it's a welcome environment for them to come back into. So, um, just wanted to start tonight's presentation out by saying thank you to those folks. Um, they don't get the summers off, so it's busy for all of us and they certainly put their their time and effort in. Um, The next thing I wanted to talk about is a general, you know, long-term planning for facilities. What does that look like? So, we're in the middle of a capital project. It's in multiple phases. Phase one is kind of wrapping up. We're in the middle of phase two. Um, if we have any potential monies left over from the voter authorization, there may be a phase three dependent on that. Um, you know, so fall of 26, we're really looking at
006phase two wrapping up. Then we have what's called a building condition survey. So every five years, our architects come in and assess our buildings to put together a list of what are the things that are going into the next capital project. So we're not even done with our ongoing project and we're already looking for what's going into the next one. Um then of course in summer of 27 you might have your potential phase three depending on what monies may or may not be available. And then already we're talking about potentially having a vote in 2028 for the next capital project. And part of that is based on the flow of the work. The other part of it we talked a little bit about during the budgeting season with how the debt falls off the school
007district's books and kind of coordinating that debt falling off with new debt coming on to stabilize the building aid for our budgeting process. Um, and that's part of why 2028 would be the next potential date is trying to marry those two items so that we have some stability in our aid. Um, so when we talk about the capital project, a lot of work, what it is, our building is about 275,000 square feet, so it's really quite large. It's a quarter mile end to end, so it's good for getting your steps in. Um, and then we also have about 85 acres of grounds that we maintain. which is really great. It gives us a lot of space to have activities for the kids. It's also a lot of work. Um so these are some of the
008pictures of you know what's happening in the middle of the capital project. What are things looking like? You know on the left you've got our auditorium which is completely torn up right now. Um we did a lot of ceiling tile, HVAC work, grid work. So, um, you know, there is that disruption during capital project and then at the end you get that beautiful new auditorium that we're looking forward to. Um, of course, we've got coming up in the fall the renovations to the community center as well which will give us that nice new pool, sauna, steam room, all that good stuff. Um, so really looking forward to how that play plays out in the end, but still keeping in mind all of these future targets that we're working towards to make sure that we're always
009moving forward and improving the facilities in the district. So what is what we're looking for moving forward? First off, we've already made some progress. Um, so we separated our building and grounds department from the transportation department. Um, we've taken in the snow plowing in house which gives us a little more control so that We have snow that's dropping really quickly. We don't have a company come by and do one pass and then still have a bunch of snow left in our lots. By taking it in house, we have a lot more control of being able to go, we need to get back out there and clear, you know, the lots out again. Um, we also have really reduced repair costs thanks to the skills and knowledge of our personnel. There are a lot of issues
010that they're able to correct in house and just order the parts and use their skills and knowledge to correct that for us. So, um, you know, always a benefit to the district to be able to continue and nurturing that and growing our workforce. Um, for long range planning, one of the things that we've worked on and you've seen a little bit in the budgeting of the district as well is an equipment replacement plan. Um, it's really important for two reasons. One being stabilizing the budget. So, you don't want everything breaking at the same time so that you have to spend all your money in one year. Um, and then the other part of it is really assessing what equipment do we need? Is the equipment that we have on hand necessarily something we need to
011onetoone replace, or do we need to have a bigger conversation about the current needs of the district and where we're going moving forward? So, you know, just a little bit of that long range planning so that number one, we're not surprised, number two, we can afford it, and number three, we're really meeting the current needs and not just kind of replacing what's on hand because it's familiar to us. Another thing we've been working on is, you know, increasing our partnerships with our local municipalities like the village. How can we help each other? How can we reduce our overall um costs? You know, if we need a piece of equipment, are we able to split those costs, share it with, you know, the village and build them for the time? Uh just a way to reduce
012that burden on the taxpayers for some pieces of equipment that we may only need infrequently, but we still need. Um we're also working on the grounds area. So, how are we doing with our fields? We've brought in company a company to look at our fields and assess what we might need to benefit to help the fields um stay in good shape longer, easier without as much maintenance on them. If we have a really dry summer like this summer, you know, is there certain fertilizer or work that we can do to assist the field and staying green and staying usable for our kids? Um so, another long range plan of how do we make sure we kind of invest in that and have it available for our kids. And the last thing, not the But the
013last thing on this presentation that we're talking about is looking at energy efficiencies. So, uh, we spoke a lot during budgeting season about how the utility costs are really skyrocket, excuse me, skyrocketing right now. Um, so one of the things that we look at is, you know, what can we do within our buildings to make sure that we're using energy efficiently, that we're optimizing what we have, and then of course that we're still keeping things secure while we're doing that. So, overall facilities, we're in a good spot. We've made, you know, some good changes, but we're moving forward with trying to increase what we can do internally in house. Excuse me. Um, so for technology, um, as Mr. Venorman mentioned, we changed, uh, a little bit of how this department operates in the district. One
014of the things that that additional time and resources will be really critical for is the use of our Smart Schools bond act monies. So, it's about $1.1 million that's available to the district to be able to utilize those funds. We have to develop a plan. We have to um pass it through a committee, have board of education approval, have state approval. It's a bit of a long process. Um, but we do have $1.1 million available and that money is available for improving security, technology infrastructure, and technology access for our students. So, we already have pretty good access, but there are some security and infrastructure items that we can work on with these monies to be able to give our students better opportunities here. Um, one thing I do want to stress is that these are
015one-time funds. So, once they are spent, they are spent. The state has no future plans for as of right now for reissuing additional Smart Schools monies. Um, but they are available to us. One other item that we introduced this year is uh what's called schedule N. And basically what that is is we can use up to $35,000 per year that the state will reimburse us for um on security improvements like cameras. So instead of waiting, you know, same concept as that equipment replacement plan for facilities, instead of potentially having a bunch of cameras that we need to replace all at once or maybe a high cost, planning that replacement out through the use of the schedule end money so that we're basically zero dollar yeartoear with that reimbursement. We've also conducted some software analysis and
016review and that really is to say, you know, what are people using? What are they asking for? Who's using it? What is the impact on students? What's the academic data that we're getting? What's our return on investment for that software? So, that's something that we're continuing to do on an annual basis to make sure that what we're using is aligned with our curriculum and our academic plans. Um, and then I spoke about it a little bit with schedule N, but for all of our technology equipment, developing that equipment replacement plan so that we are not having those budgetary spikes that we spoke about um, a couple years ago and then also not having old equipment, being able to replace it timely and being able to have it available for our students. One last thing that,
017you know, we're looking to do in the capital project process is continue to identify potential scope. So you know there are a lot of technology upgrades that are available to us. They are some of them cost more money. So they wouldn't be appropriate for a budgetary improvement. It would be more appropriate for a capital project improvement when we talk about that technology infrastructure. Um so that can be things like upgrading the cabling in the district um upgrading internet access switching over. In some areas we do have fiber but expanding that fiber access. Um, so those are things that with this we're looking forwards with to say what are the smart investments as a district to keep us on that cutting edge with technology so that our students are always at that forefront. Um, and then
018of course supporting our students and staff with more time available, being able to actually, you know, get to those tickets, get to those concerns and address them more quickly and timely for folks. Um, and then the last thing I have here for looking forward is keeping our eye on those innovative technologies. So, the big one that we've all heard and are talking about is artificial intelligence and what that impact is for schools, what that impact is for teachers and students. So, being able to, you know, evaluate that, assess it, keep current with it so that we're not falling behind in those areas as new technologies are introduced is really important for the long-term health of the district and the department. So, you know, those are the overviews of where we're going in the future with
019these two departments. They're big departments. We know that we're always having more needs within our buildings, within our grounds, within technology. Those things aren't going away. And what's really critical for us is lacing those in with our long-term planning strategies so that they're not left behind in the process of capital project planning or future planning for the district. Does anyone have any questions? But can you talk more about any discussions around the security upgrade? >> So yeah, so some of the security upgrade planning that we're looking towards would be um you know there's we have an updated PA system. So updating that so that for instance if somebody needed to call an emergency they could do that from any room. Now I do want to stress that we have that capability currently through the tap
020app. Um, so anyone from their phone or their uh district issued device like their Chromebook, if there was some sort of security concern, could already do that. Um, but it just builds in that additional extra layer. Um, your access controls, making sure that those are um tied in. We've also done a lot of work with the SRO and the sheriff's office as far as integrating our systems with their systems so that if something were to happen, they would be able to unlock or lock doors, um identify where something's happening within our building. So, um those are just some important integrations that we can do to make sure that everything is secure at all times. Questions? I just have one quick question. Um first of all, kudos on the pictures. They're always good. uh the 35,000
021does that have to be in the same category once you start spending it or it could be different year to year like if you start spending it on cameras does it have to be until everything's upgraded or so there are some limited uses for those funds so typically um they're allocated for security cameras metal detectors hardening typically what we would use it for is cameras partially because of the price of those other items so um you know in our capital outlay we do that 000 improvement for hardening is very expensive. So you would likely exceed that $35,000 which is why we would allocate it for cameras so that we're then able to maximize that and maybe do those other activities for a capital outlay where we're getting that on the full $100,000 instead of spending
022it in schedule and missing out on that portion that exceeds. >> So that was the reason I was asking. So for example, metal detectors, we're obviously not going to put metal detectors at every entrance for $35,000. So it's obvious it's not going to be something that we could bank towards something that was more expensive. It needs to be spent. >> Y thank you. >> Other questions? >> Do you have a method to see um the usage for Chromebooks on a daily basis? >> We do. So we do have um you know several things that track who's logging in, what they're using, things like that. Um I will say that that hasn't has necessarily been reviewed in aggregate. Um, but definitely something that we would have the capabilities to do now that the department structure has
023changed. >> It would be interesting to see who's actually using them for the purposes and for how long because right now as you know every student bring home and do they really use it at home? No, they're a charging device. So would it make sense to go to the Chromebook charger? own um cards rather than individual. >> Just something to think about. >> Other questions. Thank you very much. >> Thank you. >> Yeah, it's great. >> Hopefully some information in there that that you weren't aware of and, you know, just kind of keep everybody up to date on on some of that work. So, >> all right. We're going to move on to uh see the minutes of the last meeting, August 20th. Could I have a motion, please? >> Mrs. Kaiser, second by Mrs.
024Dingman. Any questions, corrections? All in favor? >> Any opposed? >> Abstain. Okay, moving on. Uh, I take a motion for financial reports for Mrs. Damon. >> I'll make a motion D1 through five. Thank you. >> Second, Mrs. Decker, questions. Okay. All in favor? >> Any oppose? >> Any abstensions? Okay, moving on to the consent agenda. Right, Mrs. Kaiser? >> Make a motion for E1 through five. >> I have a second for that. Mrs. Allen, this is a pretty big list. So, if there needs to be an exception because someone is related to someone or something, let me know. >> Any questions on this group? >> When you're ready. >> Mrs. Mr. Joyce, >> yes. >> Mrs. Don, >> yes. >> Mrs. Kaiser, >> yes. >> Mrs. Allen, >> yes. >> Mrs. Yes. And Mrs. Madigan,
025>> yes. Thank you. Okay. Uh F, new business. Have a motion. >> I'll make a motion. F1 through five. >> Thank you. In a second, Mrs. Folds. Um any questions on this group? We did have a late question that um I'll get an answer out to. This is obviously a first reading on um some of these policies, so there's an opportunity to still have discussion later on if necessary. Um, I had thoughts on a policy. I wasn't really sure how we were going to structure this because I know before we like bring our thoughts and then discuss. >> Um, 6110 is the policy um that I was looking at. >> I I guess the part that we're adding in I'm wondering who would be determining or who would be looking at this. So it talks
026about like violations. Who would be the person in charge of determining that? >> Can you clarify where you are? I'm sorry. >> Just the blue part. >> Are you looking at to make some bad behavior and wondering if I'm going to be the person determining? >> No, it doesn't specify. It's kind of just a question I was looking at. And then um I I personally don't love the wording of it. Um I feel like um because it applies to all district personnel. I um would be concerned kind of with the subjectiveness of the wordings that um staff might not feel like they could have opinions or um have concerns without retaliation. So um >> do you mean from that whole section? >> Yeah, this Okay. And and I guess I'm kind of also just wondering
027where it came from because I I know what Yurim I I know where it came from, but I guess um other boards are not including this and in fact are taking some sections out of this policy, specifically the last section. Um quite a few local districts have taken that out, but I have not seen anyone adding this particular section in. >> But the black is remaining though, correct? The penalties. No, that's a section that a handful of districts locally have taken out. So, um I have concerns with wording. I don't love it and I don't see any other districts putting it in. So, I question whether or not it's necessary. I know the policy committee has made a point of trying to remove parts of policies that are not necessary, especially if they're covered already
028in um other laws and regulations. So, I would hate to see us add an unnecessary part of a policy in that could make staff feel like they don't have a voice or can't express concerns. >> Can we break this down a little bit just between the two sections? So, if you if can we go to the behavior section for a moment? >> So, you you use the word retaliation. Can is there a specific sentence or phrase that you feel like leads to that? >> So, I guess um let's see. So, a second sentence, shall refrain from engaging in any action that breaches public trust or confidence. I feel like that's super vague. Like, if a teacher speaks up because they feel like something is um not appropriate in school or not being done in the
029best interest of students. Um if one person says, "Well, that breaches public trust because they're speaking up against what the district is doing." Uh, but another person says, "Well, what the district is doing isn't right." I feel like that should be a discussion that's able to be had and not something that teachers feel like, "Well, if I've reached public trust by disagreeing with the district, I could be penalized, fined, suspended, removed from my position." >> So, I hear what you're saying. I I think in looking over this again right now, I believe that I can I can understand that, but I would only I think that would only apply to a I feel like, you know, as far as breaking an oath of office, a policy, a law, I feel like those are less controversial
030because they're pretty clear-cut. I would agree with that except that like I said policy committee has removed pieces from policies if they're already um noted in other policies, law, regulations like we have made a point of pulling those pieces out of policies um because it just ends up being redundant. >> So your concern is redundancy to what another policy? I mean it cites oath of office policy, law, rule, regulations, fidiciary duties. Those are already things that are written out for any board member or staff member. So I feel like it's redundant. I don't love it. I don't think it's necessary. >> Could you cite the policies that you're referring to? >> Whatever policy this is referring to, I guess is what I'm saying. Like if it's already written in a policy, why are we saying
031that if they violate policy? >> I believe you said it was redundant, but where is the redundancy? >> I guess that's what we're looking for. Did she clarification on is it somewhere else where it's already >> is it in another policy? >> I'm interpret Oh, I'm sorry. I'm interpreting Miss Decker's statements to just be the broad sense of the word policy, >> right? like any policy or any law as opposed to a specific one >> that may or may not be listed. >> See, I saw that more as a reference as opposed to a redundancy. Um I do see again I do see your point with a that I think again that's the only one for me that would necessarily stick out. But so I guess to answer your other question and I don't have
032your um lovely colorcoded chart but uh this language came from >> uh BS and K. >> Okay. So um feel like a can be subjective. I also feel like all board members and employees must clearly distinguish personal views from those of the district can also be kind of sty because I don't feel like any of us when we're having conversations in the community saying my personal view is or my board member you know what I mean like oh man Mrs. Decker. I feel like that's an everyday occurrence for me. Um, only because I think I think a lot of times we go just, you know, I'm saying this as a parent. I'm not saying this as a board member or vice versa. >> I actually had asterisk that line because I wasn't I wanted just
033clarity of like what that means. Well, to me it means like you couldn't go out in public and say um >> the board feels. >> Yeah. The board feels or the district feels because no Kim feels. You see what I'm saying? Like >> like if you go out to the soccer field and say the district feels that the field isn't mowed enough or the board thinks the field is not mowed enough. That's not the view of the board. That would be the view of you. If you if you're going to state something, you have to make it clear that it's your person, not the board of education or the Red Creek School District. Thanks. I just think it's vague. And like I said, I I don't see it as being a necessary change, especially given
034that no other surrounding districts that use >> all of the Wayne County districts. >> I looked through maybe like a dozen and I didn't see anybody that's adding this in. The only change that I saw was that they were taking out the penalty section or um I think one or two of them took out everything from investments in conflict with official duties down out. But Superintendent Venorman said that this came from the attorney, not Erie one, the board appointed attorney. >> So are you asking to go against the board appointed attorney's opinion? >> I guess I'm wondering why specifically Red Creek would be changing this if it's not like we pay Erie One for service to come up with our um to come up with our policies for us. So, I guess I'm not understanding
035why Red Creek is going against the service that we pay for. >> But besides the Eerie one, we also vet things through the attorney and the attorney is the one that defends us or represents us when something happens. Maybe there's I'm guessing but maybe for example if one of our neighboring districts is also using the same attorney which I know is true. Maybe they're not under review of this policy currently. So maybe that's that that could be a reason why maybe this language wasn't added in and the next time it comes about to be reviewed by their school attorney at good. um we're not all necessarily on the same schedule for review of policies. Was there a particular reason why this one was um was not So this is the first reading in the last
036updated date was 18. I don't remember without looking back through notes why this one was skipped in the 6000. >> It was not. So this is not a policy. This is not a manual review policy. This is a non-manual review policy. So this is just one that BSNK apparently said please change this. >> Yeah. >> For Red Creek. >> Right. you know to to the comment on on the vagueness I think oftent times when you look at policy you don't want something to pigeon hole us one way or another so there needs to be some I'll say openness uh within the policy we can we can have a discussion maybe about is this too much is this not enough right like but there needs to be direction and guidelines for within the policy but not
037so concrete that that it's so restrictive that it can only apply to situation A and not right >> situation B C and and and D. Um you know I often think sometimes when these kind of things come up it when it's outside of Eerie one maybe it's because there's uh a certain situation that a district might be dealing with. I'm not using that as a as I'm more as a hypothetical at this point, but certain conversations occur and then and then BSNK or legal council says, "Oh, we have a recommendation on that here. Here's what this is." Because they don't work in conjunction with Erie 1. So, Eerie 1 gives us the template. But I think if we reviewed our policies that are strictly from Erie 1 and compared them against some of our neighboring
038districts, there might be some discrepancies within those as well based on internal operations or structures or historical information or uh past circumstances or histories within a individual district that may have an impact on specific language within the policy. So they're not Erie one recommends to us updates to our policies. We are not oftent times uh we still have some internal control over what else goes in or what else comes out of those policies. >> April 23rd 25 is when this one was last review. >> Yeah. >> So it's it's first reading with this revision, >> right? Everything in black was reapproved, for lack of a better phrase, back in April. Um, >> so five months ago. >> Mhm. We have policies that we adopted over the summer that need to be updated. So that's not
039abnormal. >> My my personal opinion, I guess, is just that I I I don't ever want to see us in a position where we're making staff feel like they have to walk on eggshells or they can't express concerns or opinions. And I feel like the wording in this could do that. And so I would like it if we look at the wording and maybe adjust it so that it doesn't read like that. But that's just my opinion. >> Um I could get behind that um for the behavior section, but just for a I don't I think the rest of it is pretty clear. Um and I don't think there's I just don't think that there's enough gray in the rest of it. And I you know, I hear what you're saying about redundancy, but I
040don't I don't see that in the rest of it. I see it as more of a reference. and you know we we often would have policies or procedures that reference each other and I don't think that's necessarily a bad thing. um just my opinion >> and I don't necessarily think it the basis of it is having constructive discussions using good judgment and maintaining professionalism which as a board member an employee whether you're a teacher an admin whatever like that's the expectation right everyone maintains professionalism even if you're mad or upset about something or even have a disagreement you still maintain professionalism >> so I don't I I think that it could be um like it could be taken either by like depending on you know like we might think something seems unprofessional but Mr. Van
041doesn't or an administrator might think something's unprofessional we don't. So um I think that that could maybe be fine-tuned a little bit but I think the basis of it is you maintain professionalism in the role that you're in. I think there's an attempt and and maybe it could be more clear based on what I'm hearing. I think there was an attempt to also link employee behavior to the same code of conduct that that we expect our students to follow as well. Um you know just we're all under the same umbrella. we're all under the same building and having a clear path towards what those expectations look like uh would would be consistent >> especially when the idea would be for all adults to lead by example >> which is in here. >> I would agree
042that I think a is very subjective. Um I would be on board with looking at rewarding that >> just to be more clear. >> Yeah. I mean, who decides that's really like who decides who bridges public trust, right? I mean, >> what public too? >> What public are we serving? I mean, >> yeah. >> How many? Yeah, that's a good point. >> Other thoughts? >> We're not voting on this anymore. >> No, this is just a first reading, but because the way that we have the policy committee set up right now, it's good to ask these questions, uh, the next one would be would be a second for approval. And these are the types of conversations those folks that haven't been a part of the policy committee meetings uh in the past. These are the
043types of conversations that would come up oftent times before it would get to the entire board. Maybe the value in having the policy committee set up the way that it's set up this year is it allows these conversations to be more holistic in their approach and more public so that there's um some transparency in in what's being discussed and the steps going forward. So >> we also can reach some consensus on the same night because a lot of times we would be like well this needs to be a whole board discussion and then we would have to table it. So, let's cross our fingers. Um, any other thoughts on this one? Okay. So, um, if you could, uh, bring back, uh, thoughts or rewarding on a, um, I don't think I hear a majority for
044the rest of the behavior piece, unless I'm okay. Again, this will still come out on the next packet, so we have an opportunity to ask more questions or give more thought if we'd like to. Okay. Um, Mrs. Decker, remind me about the last part >> that you mentioned, >> The penalties, but but that's already existing language. >> Okay. So, was there something with that? >> Just I just was pointing out that other districts locally had pulled that piece. Chances are it's in there because um when something does happen, you need some parameter somewhere. >> Somebody can't say, "I didn't know that I could be fined, suspended, or removed from my position if I broke the code of ethics." And so when somebody is asking where is this documented, you should know. Uh I believe all
045of your employees indicate that they have access to the board policies review them and >> handbook right >> and in the handbook. So this is just one thing that indicates yes you were aware and here's the penalty >> may potential >> personal experience >> right I think the key word in there is may >> right it's not a >> will >> it's not a promise it's a potential >> other thoughts Okay. Other thoughts on one through five. >> You ready? >> Mrs. Fols. >> Yes. >> Mrs. Allen. >> Yes. >> Mrs. Kaiser. >> Yes. >> Mrs. D. >> I. >> Mr. Joyce. >> Yes. >> Mrs. Decker. >> Yes. And Mrs. Madigan. >> Yes. Thank you. Okay. Um, moving on. Uh, thank you to the administrative team for the reports, Mr. Nash. Thank you for
046your first report. >> We'll let the harassment start next month. >> Um, but you did a great job. So, thank you for sending that in um ahead of time. Uh, anything on either one of D1 and two? >> I I have something um for our student member. Um, it wasn't mentioned, but how are students doing without cell phones this year? >> I think Aiden, be aware that you're being here. >> We're now eyeballing you. >> I think most of them are um >> I don't I don't see it a lot of like I I don't see them like needing like whing their phone in class because they able to pay attention. But >> don't pay attention to that. >> Do you think it's easier today than it was day one? >> For me, yes. I
047don't know about everybody else. I do think there's still people who don't put it in their phones. >> They I think a lot of it's they keep it in their backpacks just because themselves like they're secured. They know where it is. They can reach it whenever they want. I don't know if they're using them in between periods because it's three minutes. So, you know, have a turn time to do that. >> But I do think they're starting to adjust. Do you find that people maybe during lunch are having more conversations with each other? >> Um, so the way well the way my my lunch is is that I have to leave like a couple minutes like right after lunch starts cuz I have a class that I have to go to. So I don't get
048to see it as much. But from the small amount that I have there, I think once people find tables and groups to sit with, they're interacting. >> Okay. Is there a potential that Mr. Nash has breached public trust just now as I see >> I think that was a fair representation. >> There's no survey. So >> thanks. >> Thank you. >> Do we feel like people are a little bit more engaged in class without the distraction? >> I think so. >> Okay. Good. >> Yeah. >> At least in the classes that he's in. >> Yeah. That's right. >> Yeah. >> Aiden didn't list on here which is completely fine but I think it's appropriate. So tomorrow, uh, Aiden has another opportunity to go down to Wayne Finger Lakes Boseies with the rest of the, um,
049board, student board reps from across our region for a statewide Zoom session tomorrow morning from like 8:00 to 9:00. And then from 9 to 11 tomorrow, Aiden and and his peers from the other districts will engage in some more leadership work from across the region with the same group uh that that Aiden had an opportunity to meet and work with over the summer. It's part of that continuing leadership training series. So um you know, great opportunity for for Aiden and and the rest of them to kind of learn and talk from each other. So, you know, >> could I ask another question about the student parking lot spots for the seniors? >> Do you have to have a rendering first to show somebody what you're going to be painting? >> Yeah, it was in our
050um like draft to make sure that um you had to show in color of like a sketch of >> Okay. >> your painting. >> And they're busy doing that. Started the other day. >> So, we actually had to cancel last Sunday because we got a last Sunday. >> So, we're doing it this Saturday. >> Okay. >> That's exciting. >> Yeah. I hear that uh new staff member is going to be providing food for you. Is that Dr. Bristol? >> Yeah. >> I don't think that that's a bad thing. >> Well, I can't wait to see pictures. >> That's very exciting. >> Yeah. >> Thank you, Mr. N. >> Thank you. >> Okay. Uh Mr. Dr. Norman, did you have anything that you needed to >> Yeah, I guess I'll just piggyback a little bit on
051uh some of the board's questions to Aiden regarding, you know, cell phones. Obviously, it was new. Uh I I I would kind of reiterate uh many of Aiden's sentiments. I give give props to to the students for their um ability to comply and to and to work on maybe kind of this new they weren't sure what it was going to look like. They weren't sure kind of how it was going to feel. Overall, it's been it's been pretty good. Um, very few if any um cell phone infraction kind of kind of situations. Uh, the lock boxes are doing okay. There's some students that are indicating that they are leaving their phones maybe in their car or at their at their home, so they don't need to turn those items in. Um, but we're getting them
052turned in. There's no loss of instruction time. They're turning them in before the bell rings. They're picking them up without a loss of instruction. So, you know, which was important to us not to have students lose instructional time for logistical purposes. Um, as we had mentioned previously throughout the course of this process, I think it's important for us to remember that we may need to review our policy as as we get into the details on these things uh and our protocols. Are they working? Are they not working? Do we need to make adjustments? So, that's going to be an ongoing process. And you know as we through constant communication both with the students and the faculty and the staff and our implementation process like is it meeting our goals and objectives? Do we need to
053make adjustments? Do we need to make changes? Uh and you know from the policy level if there are changes to those things we would bring them back to this group just like we just had a conversation five minutes ago with. So, um, you know, anytime you have a first initiative like this across the state with something big and so broad, sometimes you don't get all the finer details ironed out right away. So, I think it's important for us through communication and awareness to to stay on top of those. So, um, it seems to be going okay, uh, would be would be my perception of that. So, um, >> optimistic. Yeah. Yeah. We didn't know. We didn't know what to expect, you know. Um but on day one, it was not Armageddon, right? There was, you
054know, >> so watching the other students in the audience when Aiden talks and then when you talk, it's just an interesting concept. They didn't act like it was Armageddon though, so I think we're safe. >> Anything else? >> Uh nothing else at this time. >> Okay. Thank you. Okay. So, we're going to move on. If you look at I1, uh, the meeting schedule, um, I had sent out a note that we were going to have a quick discussion on this. So, I know there's been, um, you know, for the years that I've been on the board, the the time in the day has been almost every day of the week except for Friday, thank goodness, and could be anytime um, you know, after 4 o'clock. And so that's obviously >> 7 a.m. we've done, >>
055right? So, um, so Mrs. Kaiser and I had a conversation about um one if there was an opportunity to potentially move meetings up. We now have a student representative um which changes things, >> right? Um so that changes the dynamic a little bit. What does that look like? And then also in the discussion with Mrs. Kaiser and Mr. Venorman. Um there are uh tend to be from time to time conflicts with um with the school calendar as well. So I know that in my time on the board, there have been uh scheduled board meetings that are scheduled in July that might have a concert date on it. And you know, if there's not a parent on the board um that was going to that concert, it's not really a big deal. But if there is,
056then it is a big deal. You know, um Mrs. Decker, I'm going to pick on you for a second, but having um a senior basketball player last year when it's like the longest season in history, um you know, it was sometimes complicated for you to be able to um to get to those things and and be here as a board member. So, appreciate your effort in that. Um but anyway, uh reading nights um with Mr. pool at the elementary. There's just a slew of things that end up coming up and being part of the calendar after we make this in July. So, um the suggestion was made, I think, for Mrs. Kaiser to look at um the schedule for dates uh quarterly um instead of all at one point to see if there were any
057conflicts and um and the potential to move the time up to possibly make things a little bit easier for a student rep that might also have a job and have homework, other obligations, things like that. So, just want to have a discussion about that and see what that looks like. I know it's hard um you know when they're they're on your calendar for the year and you just have to miss one it happens some we're we all miss board meetings from time to time but I just didn't know if that's something that would be of interest um and if we wanted to discuss that. So um there are all parents on this board and we do have other obligations and we also I know that these are all we're all very engaged people with the
058district so um looking for feedback. So, I went through the calendar and I believe it was up through um the November meeting that there was nothing on the district calendar that was sent out to everyone. Um that was a conflict. Now, without having um an indoor track or a wrestling schedule or basketball schedule, um I couldn't really go any further. Um but that was kind of where I stopped it. And then we discussed, you know, maybe quarterly looking at it because um obviously if there's a track me or a basketball game or wrestling meet or u you know a concert or anything um we all have kids in different buildings. So there's potentially someone is going to miss something if there's something scheduled on a night of a board meeting. So the thought would be
059to once some of those winter activities that schedule came out kind of reook from like December to March and then potentially look at like March to the end of the year. >> I think the the thought process too was I think this indoor track like on Tuesday or something. Okay. So, if there was something that there was some sort of cancellation because of maybe like schools canceled or something and it's moved, I know nothing about track, so maybe it wouldn't get moved to a Wednesday, but um if it were moved to a Wednesday, could we be flexible um in order to make sure that we're uh we're able to do both if possible because we all have, you know, students that are involved. Same thing necessarily if there's uh UPK night and uh it's moved
060to a Wednesday. Could we be flexible in in trying to do that? So, >> I'd be fine with that. Looking at a quarter would be fine with me. I mean, I have to juggle no matter what. So, I think everyone here does. So, >> that works. >> Well, the goal really is just essentially so nobody has to like choose between am I coming to a board meeting or am I going to my kids basketball game or am I missing the reading night or um you know I have I don't know a massive test that I have to study for so bad in my life. I'm just saying like all of those things that you know everybody has other stuff going on but try to make it so you don't miss other things as well. >>
061There are just a couple legal requirements that we need to make sure we hit when we're talking about dates around our uh board meetings. Of course, the reorg meeting has a has a specific timeline that we have to hit um in October. We have to make sure we hit a deadline to accept the auditor the state auditor's reports. Uh we have to hold a budget hearing in advance of certain specific amount of days prior to the budget vote that which is a fixed date across New York State. So there there may be there is some flexibility within days and times but some of those things do have some legal constraints around them. Um we can't just willy-nilly pick pick some dates. >> Well I think the idea would be >> stick with what we have
062structured out right now. I mean the chance of having to move every single one of them is not very high. Um, so like, um, >> but if the Christmas concert ends up on December 17th, would we be flexible so parents of >> kids of three through five could attend and still be able Why are concerts being scheduled in a board meeting? >> Well, I don't I'm just using a concert as an example because they have over overlapped at sometimes when there's been a change >> cancelled and rescheduled. >> I think we already looked at the district calendar as best as we can. We're really kind of just talking about sports stuff at this point, right? is already on the district calendar. We already reviewed that when we approved this schedule. >> We have we certainly
063have more flexibility on the districtwide events or the buildingwide events than like the October 15th deadline for the state audit, right, for example. Um but there are opportunities for like a snow date or a rescheduled date, those kind of things. Um, and there's just a lot of events and activities across all three buildings, whether they're extracurricular or part of our academic programming that um, somebody's going to be involved with, right? >> No problem. >> So, we're good through November. Yeah, that's as far as I know. >> And and I think it's just >> just have a discussion about it. If it's a concern, somebody could bring something up if an indoor track event gets moved with the rest of could the rest of the board accommodate it. So, uh Kim could make it. I don't
064know if anybody else runs track, but I know her daughter does. um or if something changes, you know, I think it's just uh as long as we're meeting our legal requirements, trying to be flexible um to accommodate everybody so that they can still feel involved when we reduce the um the meetings to once a month. That's potentially a lot to miss that we could discuss at one meeting. So, I just it's just a thought. So, nothing that we need to do anything about. >> I understand. Go ahead. >> Oh, I was just going to say, can I just ask and maybe other people this way. But if we're going to move them up days like we did, could we maybe move the packet coming out of the day also? Because I felt like my weekend
065it was like slam packed and having it come Friday and then moving Tuesday was a lot to squeeze out. So I know it won't always have any like questions in >> what she's saying is she lost the day because it went out on Friday, >> but you're still supposed to have >> Oh, have them in by Monday. Yeah. Um, we didn't say questions need by Sunday. >> I see what you're saying. >> I mean, I putting the packet out a day early doesn't affect me. >> If it's not possible or if it's okay on the schedule already. >> I understand that we all have to be flexible. Um, and I'm very changing a board meeting. However, I did make it known that I can't attend two meetings that were scheduled and I'm not going to
066use the word I was dismissed, but it was okay. But when we have two other members or another member that needs to make it because they have another obligation, it's being asked to change a date. >> I can appreciate that. I thought that our dates were adjusted as well in those. Which ones are those, Nancy? I am not going to be here on the 15th or on the 8th of April. >> April 15th. >> 15th of October. >> Okay. Or 15th of >> Well, there's a 15th of April. So when you said we don't >> 15th of every month. >> So you're good. >> Okay. I can't read that fast. >> Okay. All right. Well, that's the next meeting. So is there is there >> Right. Right. Is there an adjustment that we can make
067to the 15th date >> without calendar? Are you here at all time? >> No. >> Okay, that sounds like it could be fun. >> It's going to be great. >> So, I'm not asking to move. I'm just indicating I will not be here. >> Okay. >> But if we move that, we'll have to >> I will give you all of my questions that I have though. So then you can sound super smart to ask. Okay. feel like sweated now. >> The um well, we can't go past the 15th. >> But it would also depend at this point on the availability of the auditor and their ability to come present that information. Um >> so I'm not asking for it to be moved. I just would like >> Yeah. I'm just providing >> I appreciate what
068you're saying. >> The totality of information. Let's let's set that down for right now because it's going to be everybody's going to need to check their calendar and everything. So, let's come back to that. Um I'll send out some information regarding that of what the options are and then we'll look at April 15th as well. Are you available >> April 8th? >> It says April 15th. >> Oh, >> we have a board meeting. We have a workshop on the 8th. >> So, are you not available? >> Oh, that's not a mandatory event. >> You don't want me to attend? I don't have to. >> Just not a It's not a recognized board meeting. >> I said meeting, >> Nancy. Thank you. >> You're welcome. >> Please don't tell her she doesn't have to come. >>
069Yeah, because Stephanie just crossed her right off her list, so she know she's not coming either. Okay. Thank you for the discussion. Uh number two, the board handbook and the onboarding resource uh for board members. um was a lot to digest. Um I want to say thank you to Mrs. Fold because she worked very diligently and I think that we we tried to attack it attack it as best as possible. Um when you're uh looking at the documents that I sent out, there were um options to put your comments in. What that was? No, that was a side eye from somewhere. Now what? You were like, "Whoa, that looks great." You don't have to write that down. I can feel it. >> I did. This looks great. >> Um the couple pieces that correct me
070if I'm wrong are in red. Um uh on in the handbook section uh we're um for example something uh there's a section about the history of the Red Creek School District. Mr. Venorman is going to be providing that. So there will be updates to it so that we can add into that section. Um I know that a couple people had made their notes the first time that we tried to complete this last year. Um, so thank you for that. I think that um I think we did a pretty pretty good chunk of it. So I hope you guys are happy with what you see. I know that it was a lot to get through. Um the idea would be uh if you have questions or we want to have a discussion right now, that would
071be great. I would like to complete this if we can the next time we meet. So, um, if anything stands out, you know, please say something now. But I'm also wondering, did everybody have a chance to get through it and take a look at it? >> We just got it like two days ago. >> It's not the first time you saw it either. >> You saw it last year. >> I had a lot to say last year about it. >> I looked through it briefly, but I thought when we talked about this before, we talked about like pairing off. So, after you guys were done, I thought we were going to pair off another two or three people. >> Yeah. Which still doing that. >> So, here's the problem I see with that, though. That
072puts us at potentially finishing it in January. >> So, >> I mean, if two people do it this month, that would be October, and then the last three could do it for November. >> Well, if we're if we do three for that, but if if we can make the commitment to do that, then that would be fine. I'm just a little bit worried about when we tried to do this, it never actually got completed. >> Either that where there's four weeks until the next meeting, so two people spend two weeks on it. We could put it through to October if we didn't want to push it out. Otherwise, November >> and and I'm not trying to rush it. It's just I'd like to get it done. You know what I mean? Because this was a
073goal that we weren't able to complete last year. >> Or could we maybe push off the discussion until next meeting? Because I skimmed through it, but I thought that we were splitting it up so I didn't like put a bunch of notes on. >> No, that's okay. So, part of the problem with the comment section or even if we split it off and uh Mrs. holds and I spoke about this that so let's just say that the first section of the handbook um talks about the history of of the Red Creek School District and so Mrs. Folds and I take the time and put it in there and okay here's the comment section but the next group is uh Mrs. Decker and Mr. Jo and they're like, "Ugh, this is terrible. This should be completely
074changed and let's take that out." How are we going to communicate that >> in order to not just replace the work that somebody else did? >> Good point because we don't want to be ineffective with a time >> and keep >> could there be some consensus around the formatting at this point, right? like the headings, the topics because the inserted information. >> So that's actually the only that was already agreed upon working off of what >> examples we had. >> Perfect. Good job. >> We're overachievers. >> So I'm wondering why if we couldn't um just give to the next meeting and I know that puts us through potentially to December, but people going through and making their own comments and then we can that can discussion in November >> and then by going through each
075comment so we're working through it together and then at that point we can make the updates >> in theory like coupling up sounds amazing but it just might be counterproductive >> yeah going to be a mess if we try to do that >> you also have to try to you know Stephanie and I there were many times when we just couldn't find the time to actually speak together and go through it so bless you >> I um I would I'm okay with that if we just you know we could commit to the dates and putting your comments in there, but only use them as comments. And then we just have to facilitate a way to either pull those together or decide what we're going to use. Maybe kind of the style of how we do
076um evaluations at the end of the year. You know, it could say, "Okay, well, here are the four comments about the history section. You know, let's mesh these together and this is what we add in if that would work." >> Is that okay? >> Okay. I do want to say though that when I flipped through this, every time that I flipped the page, I was like, "Oh my gosh, that's great information to put in here." So you guys really instead of putting the actual documents in there, um we just wanted to put the documents in. So you could see >> Yeah. So you didn't have to do it. >> So um and the one thing that Mr. Venorman brought up is that so if uh if a an agenda looks different next year, it links
077to the updated agenda for that board. Um, but that was going to be a pain if you guys had to keep going back and forth like Mrs. Fol just said. Okay. So, let's let's try to say if you um we could get our comments in within the next two weeks. Is that fair? Okay. If you have any problems using that document, let me know. Um, actually, let Mrs. Folz know because she's she's great at that and she started it. So, um, any questions for on anything else? Anybody wanted to share anything about anything else on the documents? >> Well, that was just the ongoing board handbook. Do we same same >> It's the same. Yeah, that's okay. >> Nope. Perfect. >> And it's set up just the same way. So, um feel free to put
078any comments or if stuff that we're missing, just add it to the end or something. >> Um we uh we need to work on a section for a student board member um in there, which we haven't done yet because we're still kind of fine-tuning if we have one, if we have two, how that's all working out. So, um, but this is this should be a living document. I mean, almost every district that I've looked at has said that, you know, update it, use ideas. Hopefully, new board members will also help to add more information that you potentially could use. Okay. Anything else tonight? Take a motion to adjourn, please. Mrs. Dingman, and a second by Mrs. Kaiser. Thank you very much. See somebody with an administrative tag to sign your stuff. So, you get >>
079Katie, don't Katie, don't forget to sign in.