001All right. Uh we're going to uh get started. Thanks everyone for coming. Um like to call the meeting to order. If I can have a motion to adjourn executive session and enter the regular meeting. All in favor? Thank you. If we can uh stand for the pledge. Pledge allegiance flag United States of American educator in Red Hook that worked here for 16 years, Jean Campbell. And I know Dr. Hayes is going to say a couple words, too. Thank you. Um, so Mrs. Campbell have worked in the school for 33 years. She taught here. Um she was actually my fifth grade teacher. She was a wonderful woman and inspired a love of literacy and books for me. But I know she touched the lives of um many people. She was very involved in the community as
002well. She gave back to her community through volunteerism and um just formed a lot of relationships. So she was one of the teachers that many students would come back to visit. Um just always had a bright smile on her face and she will definitely be missed. All right, we are uh going to have a slight adjustment. We're going to move uh the personnel agenda up. Um and we're we're just going to move the whole personnel agenda up, all the items. So, uh do I have a motion? Any questions, comments on anything on the personnel agenda? All right, we'll take a vote and then I'll let uh I'll turn it to Dr. Warden. Um all in favor? I All right. Um we're going to have we're going to be appointing tonight a new science teacher. I
003know Dr. Summer is going to say a few words about him. He has to stand. So we are very happy to welcome Chad McPeek. He comes to us with a year's worth of experience at Revina Clements, but he also did his student teaching under the guidance of a muchbeloved um science teacher Katie Whitaker. And so he is very thrilled to be back here at Red Hook and we are thrilled to have him. His specialty is earth science. So welcome Chad. Congratulations. And also tonight we're announcing our new uh PPS director, Amanda Allison. And George is here as well. Hi George. Yes. Um so Dr. Summer is going to say a few words about her. So we are we are very pleased to welcome Amanda Allison. Um, she comes to us with vast amount of experience
004in all areas of special education. One of the most common things I heard about Amanda is that she has a true love for her students. She has a true love for building relationships with all stakeholder groups. She's very community oriented and she'll do everything from ride the bus to um get down and work with a kid on the on the floor. So um but she has a vast amount of experience. Her background is in social work. She has worked at a number of different districts including uh Boseies. So her knowledge of different levels of specialed services is very deep, very vast and wide. And she has a sense of humor which came through throughout the process. and um the whole team that went through this process is very much overjoyed that she is joining us
005here at Red Hook. So, she'll start at the end of July and we are just thrilled to welcome you, Amanda, to Red Hook Central School District. [Applause] Right. You can go to Holy Cow George if you want to. There's a really good ice cream place here. Uh we're now going to move on to recognitions. Um uh the Rick High School Theater Group uh for the production of Bye-Bye Birdie. I know Mr. Ratty's headed up, but I can see if they can all come up. So, we're we're so proud to invite you. I know a lot of our board members wanted to make sure that they could commend. You can come closer. You're uh you have to put a little performance on now that you're here. Um Oh, good. All right. Um so, we want to
006commend you on inspiring students to uh continue in theater. the the plays have just been phenomenal. Every year it gets better and better and better. So, we really appreciate the hard work. We know how many hours it takes to pull something like that off. And when you come and see it, all the student participation is what really sticks with me. Students directing, helping out with the dancing, um it's it's absolutely un unbelievable. And I know Mr. Rody has some words as well. You know, on behalf of my school, I want to thank all of you for make it tonight. Um, just mention everyone that's here and those even that can't make it because a team endeavor just raise your hand when I say your name. Um, our director and McCarthy, our producer, um, Mr. Pachello
007was not available tonight, but he was our coral director among many other things. Um, Mr. Bartet, um, Mr. Steve wasn't available. in set design and Mr. Ben Rollins who manages our theater. Um, and I should have mentioned Mr. Bart among his many contributions certainly the pit band and a number of other things. Um, you know, our music department is just so incredible in this district. You've all seen it and I think that really just supercharges, you know, our musical every year. Um, but it's a team endeavor and the hours that all these folks put in, it's just incredible. You know, you get in the morning, they're having meetings talking about They're still here at 910 at night. Um, and I wouldn't say most importantly because our director is here, but kind of second most importantly,
008we have a student here, Lennena Winters. Um, because the students are obviously what it's all about. And I think any of the adults involved and provide their leadership would say the same. Um, Lennon is an incredible student leader in our student body in many ways. Um, and there's so many students that are so so talented both front of house, on the stage, and back of house doing things like the marketing and the ing you know there's a book in search of deeper learning that talks about innovative instructional strategies project based learning IB has mentioned all sorts of things there's a whole chapter dedicated to musical productions because when you think about real life experiences that mirror the real world being part of a production like this that is learning that is project based learning if
009you could do that the sky's is the limit you know very very few other venues can you learn how to build with a saw, sing the right pitch and understand how to market something all at the same time. And you know, it's a huge endeavor for the adults, but also for the growth that we see in those students from start to finish. Um, it makes such a difference on our quality of life, how our district is perceived. You know, I think that our musical and our theater and, you know, our concerts as well, they're, you know, some of the crown jewels of this district and they have been in what could be a better is obvious and they so I thank all of you for your efforts, your energy and your dedication to our students
010and I I thank the board for acknowledging them tonight. [Applause] Thank you. Awesome. All right. Uh we seem to be lacking our student BOE representative this evening, so we will uh just move along. um presentations that be brings us to the uh Bosey's budget presentation. [Applause] I know. Um I think Karen's right behind you, isn't she? Hi Karen. Karen's our mayor as well as uh one of the Boseies board members. So thanks for coming. Thank you. I And we Excellent. Thank you. Congratulations. probably uh question um uh as it relates to you know the number of students that we have participating in programs um uh at Duchess Bosey's relative to you know other school other districts in the county I think We have um six in the alternative high school, one in district um programming,
011and I think 35 in CTI, and that's out of a district of a little over 1,600 students. Um how do we com, you know, on a per capita basis, if you will, how does that how do how does our participation compare with other districts? And I know we've upped our CTI numbers tremendously I think from five years ago. Help me here. I Yeah. So we've definitely seen an increase in those programs and ing students who to those. We also have other students that attend um capital with other Boseies found quest like heavy equipment. Okay, thank thanks for taking my question and answering it perhaps better than asked. So, appreciate that. Congratulations. My holy cow is down the road, too. Yeah. Yeah. Thank you. And before we move on to the next exciting uh budget presentation,
012uh if there's anyone here uh that uh was here for recognition or some of our uh uh new members of our uh district, uh you are welcome to uh exit left or right, whichever way. be exciting. Yes. Most wonderful time of the year. You know, I love numbers. Go for it. There we go. Um, so I will not go line by line through this. I'll really try to give you a highlevel overview of where we are with the 2526 budget. um which is really where we were a couple of weeks ago when we talked about uh the first draft except now it's now it's all in balance. So we made a few tweaks, we tightened things up, um revised a few estimates and we are now fully in balance. Um looking at a 3.43% movement
013in expend and in revenues. Um, so this was, as we've been talking through the spring, shaping up to be a relatively routine budget with a few scary things hanging out there, maybe from the federal side, for example, um, but really shaping up to be a relatively routine budget year. Um, on the revenue side, uh, we are under the tax cap, and I'll talk about that a little bit more on a later slide. The tax cap is again a a higher than normal number for a couple of reasons that I'll talk about. Um, and on the state aid piece, um, I'm using essentially the governor's proposal, even though the state has not settled their budget yet. They're still working on it. Um, when I say essentially the governor's proposal, uh, those numbers are in fact estimates
014as well. um they did not for example know about our completion of our um final cost reports or early aid starts for our our capital projects. So those numbers weren't captured there. Oftentimes I will take governor's numbers on things like Bosey's aid and transportation aid them downward a little bit because they tend to come in a little bit short. Uh this year I did not do that because in my understanding the assembly and the senate is looking to go a little higher than the governor. So um what we've got in there right now is what I refer to as essentially the governor's proposal. Um we bumped fund balance uh assigned fund balance just a hair. I've been trying to keep that below 5% of total funding. Uh but it's running in the four to 5%
015range. And then we continue to build budgets that are increasingly dependent on miscellaneous revenues. So whether those revenues be um services to other government uh other governments, uh tuition paying students, tuitions paid by other districts, interest earnings, um we have become more and more dependent and those revenues have become more and more reliable. um even though they represent a fairly small percentage of total revenues, uh that number has gotten bigger every single year. So um at a high level, this is a budget that should serve us well for 2526. It should set us up well for 2627. Um it has a lot of known things in it, but part of the art of budget making is to incorporate some of the unknown things, and I think there's a little room for that. um it'll need
016to be tended carefully during the 2526 year but it's a budget that I think will serve us well uh both in in the 2526 year as well as as moving forward. Uh we can go to the next slide. Uh we are obligated as we to do our formal budget presentations to talk about the budget in three parts. So a number of years ago we were mandated to present budgets that way. So this slide accomplishes that. You can see the vast majority of our money is spent in program. Uh we also have to break out a capital component and an administrative component. And we can go to the next slide. Um our tax cap calculation this year came to 3.99%. Um it was just a hair lower than that last year. And there are three major
017factors in why our tax cap is at that number. One is probably the best known factor which is the CPI factor. um CPI was at 2.95% this year, but in the tax cap calculation formula, the highest number they will allow for inflation is 2%. So 2% um indexing upward for the CPI adjustment. We talked a lot about the taxbased growth factor last year. Last year our taxbased growth factor was higher than usual, but not this high. Um, and what the tax-based growth factor is is real growth in the tax base. So, we're not talking about the assessor came out last year and said your house was worth 400,000 and this year and he said 450. We're talking about new buildings, new additions, new improvements that make a a real expansion in the tax base and
018allow us to spread um the taxes um over that larger tax base. So, um, last year we came out with about a three and a half% tax levy and we said that because the tax based growth factor was a hair over 1% that folks would probably experience about a 2 and a4% increase in their actual tax bill. Most folks around the district were actually quite a bit lower than that. Many actually experienced decreases in their tax bill and that was a function of the growing tax base. So as we move into uh 2526 we're again looking at a significant taxbased growth factor. Now that is a backwardlooking uh growth factor. So if if the growth were to stall completely or reverse um then we wouldn't experience that same we would have essentially already experienced it.
019Um but that makes up a a significant part of our tax cap calculation. And then the local share of uh capital projects is actually going down just a hair. Um the debt service goes up a little bit, but because aid is kicking in now, and because we're using a little bit of money next year from the debt service fund, the local share um of capital cost actually goes down just a hair. So when you do all of that math, that's how we arrive at the 2.99% tax cap. And we are just a hair under that. You mean 3.99? Uh 3.99 tax cap. Uh and we are proposing a levy of just under that. Go back. The amount we're proposing is how much? Um the actual tax levy is 2.98. On that previous uh 3.98 on
020that previous slide, it was a slightly different number because there are some other numbers lumped in there under tax related items, but the tax levy itself is at 3.98. just a hair under the cap like a hair a hair and we can go to the next slide. Uh so there is the tax cap. I won't walk through the whole thing but the highlighted items there are the ones that I talked about. So you start with the base year levy. You make a number of adjustments. The most important ones being the three that I just talked about and you arrive at the final uh absolute tax levy limit. and we can keep going. And I think that's where Aaron comes back. So May 20th is our vote. Um items on the ballot. So we have the
021budget. We have the BR bus proposition. We do have a capital project vote. We have money that's been requested from the Red Hook Library and also the Tivoli library. And we have two vacant board seats this year. Next slide. So, our bus proposition, we've spent a lot of time in the last years talking about the bus mandate. Um, just to review really quickly, we have to have the fleet completely converted to electric buses by 2035. We have 44 vehicles. We are in receipt of the two EV buses that were approved last year. Um, this week they will be getting the two-way radios as well as the cameras put in, so they should be on the road when we return from spring break. Um, we also outfitted the bus garage to be able to charge up
022to six buses. Two of those B buses that we have are getting charged. Um, but if you remember from the, uh, energy efficiency study that I shared, we have the capacity to charge six without doing an infrastructure project. So, the bus proposition for this May will be asking for a maximum expenditure of 1.2 million in total or 300,000 per bus. Um but just to remind the board that we do um get our aid on the in on the full price of the bus. Um so it will cost the taxpayers if the um state aid rate stays the same under $10,000 per bus. Next slide. Our capital project consists of reconstructing the track around um field one which connects the high school and the middle school to install a new fence surrounding the track to reconstruct
023a grass field on field one and install LED lights outside of the field. So that is the outdoor work and for the interior work we're asking um for upgrades to the high school bathrooms which are vintage 1963. So, the capital project proposition cost um this also includes capitalized interest is just over six million. To remind you that our state aid rate is 64.4 million. So, the cost um there to the average taxpayer on a $400,000 house is about 20 years over 15 years. It does start out a little higher. It actually decreases to nothing as debt service falls out, but that's an average over 15 years. We're happy to take any questions. Questions. I think we've been through it a lot. So, yeah. All right. That brings us to recognition of visitors. Uh sorry. Um
024brings us to recognition of visitors. Uh if anyone would like to address the board, um please uh you can approach the podium, state your name. Uh keep it to 3 minutes. I'll give you a subtle wave as you get close. Anybody? All right. Uh then we will move on to uh budget discussion. Um do we have any questions, comments on the budget? No. Um we need to vote to approve it. Um so do I have a motion? Motion. Second. All in favor? I opposed. Um, we need to approve the budget reports. Uh, do I have a motion? Motion. Second. All in favor? I. All right. Budget. Dr. Warden. Yes. So, we're um looking forward to spring break. I know today uh we hosted Red Hook together and Lambs had a handball contest so it was
025a pretty great place to be today and the teachers won against the students. This is their 23rd year of winning. They win no other events except the handball game. Um so I'm sure there's something going on there. Um so it was great to have Red Hook together. We had a lot of members of the public come today and our mayor was able to come, but also a lot of the Rotary, VFW, oh, a lot um the library. So, it was great to have a I think it's maybe our food. We had about 30 people come um to that meeting today. So, that was great to host. Um looking over the high the reports, I just do want to start out with the high school, too. And I know that there's a lot of talk at
026the state level about uh banning cell phones. So Mr. Rody and his team have been discussing this topic a lot this year. So just also getting perceptions from students. So we are thinking that um currently at the state level that this will uh Hokll and is proposing to ban cell phones during school hours. we're thinking that probably is going to happen. So, we've definitely done that work. So, I just want to keep everybody aware that that's once it happens, that's going to be our first conversation. So, there's many conversations going on about that. Um, I did email you about that the high school flex class um had a guest speaker and had a run a cookie company. So, that was wonderful. U Mr. Buger and Mrs. Huber had their Roman architect show. Um there was
027a ton of parents there. So it was a wonderful event to also be at. Um as part of our grant, Miss Duncan um and Mr. Giorgio, Mr. Makovage, and Miss Barbari participated in our mental health first aid instructure training, which we're hoping then we will also be able to do that for our students. So we're happy to see that grant money in action. Over at Lambs, I hope some of you were able to see the Shakespeare performance that continues to go on through our arts and education program. I know some of you were able to attend the um Latin cultural fair, which I think was so wonderful. Every year it's more impressive. But they had restaurant, local restaurants were there. They had six interactive classroom experiences and the students were able to rotate um and
028see all the different cultural traditions and have some really great food. So that was wonderful. My dad talked about my dad. And we had kindergarten screening. That's always wonderful to see. We also had our community engagement team visit Mil Road. I think we got a lot of really good feedback from that good group and we look forward to them going to the middle school soon and we started testing this week 338 testing and there were some technical issues that were experienced. It appears to be in this region. Today we were able to do testing without any problems. So we will also now need to continue after break um due to the technical issues that I believe that came from the Rick which is the regional information system which then came I think even beyond that
029from NWA. So I think it was statewide or at least I know it was in this county and in Olster County. So we're happy to say it was working again today and I will turn it over to Dr. summers to talk about teaching and learning. Thank you, Dr. Warden. So, just briefly, um, with teaching and learning, we're certainly planning for our summer curriculum project. So, inputs coming in from teacher leaders and teachers. Uh, we will continue to work on scheduling professional development for the summer. Uh right now we do have scheduled preK through five literacy review of curriculum maps and also technology PD will be led by Donna Silbach and her office in collaboration with my office. Right now they're surveying the staff to identify needs in that area. We are planning for the summer
030schools which really the building administrators take the lead in. So we'll be looking to do an elementary special education and credit recovery at the high school level for schools. Summer Academy is in the planning stage. Uh today we sent out requests for proposals from teachers and we are certainly getting excited about the budget expo. Administrators and teacher leaders are working to make sure we highlight all our great programs. So that's our update. Dr. Hayes, thank you. Um, so a few facilities updates. So, um, the state allows us a $35 or $35,000 allowance to upgrade our camera system. So, I met with, uh, Mr. Rody and Mrs. Lynch about some upgrades that we want to do at the high school and that will be done um, this year, which is great. We are also over spring
031break we're painting the gym hallway to match the work that we did over last summer. Um converting it from the blue and pink to red, white, and gray. Um so that whole hallway will be done and finished before the kids return after spring break. Um as you know, I know that Dr. Warden has talked about the heat bill. Um so the high school is fully equipped with air conditioning. Some of the rooms here at Mill Road are in none of the rooms at Lambs. So, we now have installed power in all the rooms in Lambs and the ones here at Mill Road that didn't have power. So, we can have um portable units for air conditioning. So, all three buildings will be um running AC should we have warm days this spring, which is hard
032to think about when we had frost on the windows this morning, but it's going to snow. Yeah, it is coming. Absolutely. Um we installed new window signs on every new window here at Miller Road. So, you'll see from the outside, it is a um something that we are mandated to have, but we worked with fast signs and we got new signs for window identification. Um we're doing working with um the town next week for some sweeping and all the parking lots of all the buildings while it's closed. Um our transportation, I mentioned this at the facilities committee meeting, but just something to keep on the radar. Our bus lift broke or you know expired at the transportation garage. It was um old, but it's going to be in need of replacement and that will be
033something that we have to talk about putting on a capital project. It's pretty extensively involved because of site work that needs to be done. It's expensive equipment um to lift the bus. So, that is something that we need to put on the agenda for a future capital project. Um update from the education foundation. So, I had mentioned the education foundation is offering two scholarships to seniors this year. One is for a four-year um a student going to a four-year program. One is for a student going to a two-year program. They had 25 applicants which they were excited about. Um so they are sifting through applications and they will award those winners by the end of the month and each of the winners gets $2,500 towards their program for the length of the program. They are
034also having a gala on June 20th um to raise money for specifically for the scholarships. Rotary update on April 26th they're having the highway cleanup day. So if anybody's interested from 10 to 12 they're meeting at the Sabroso parking lot and they're working on Route 9 north um in Upper Red Hook. So that is the highway that they're going to clean up. They are sponsoring Apple Blossom Day which is on May 10th this year and they are having a blood drive truck which will be in front of um Cole Rockia right by the village hall. They are in need of 50 people to donate blood. They don't have quite that many people signed up yet, but we did have flyers that we sent home through the virtual backpack with a QR code if uh you're
035interested in signing up, but they're hoping people come to donate blood for that. And the Interact Club, which is run through the high school, um is going to help support sell recipe books. So, in honor of 75 years of the Rotary, they put together a local recipe book. Um so, Dr. Warden has a recipe in there. You might sign it if you if you buy a book. But they're selling those um might have had help for support. Um jello. It's great. All kinds appetizers. Right. What did you put in Dr. Warden? Close. I I'm not discussing it. You'll have to wait. You have to buy a recipe. We have to buy a book. Um we are excited to announce that we are $4 million under budget for the 2020 capital project. Fair enough. Yeah, first
036reported too. Now it's Yeah, that's great. That's it. All right. I'm I'm soaking in the $4 million under budget. Um All right. That brings us to uh Board of Ed review uh committees. Uh we'll just start with policy. Charlie, if you want to provide a readout. Yeah. So, we had a couple um on for a first read, but most of what you'll see even in the agenda tonight, we have 12 on for a second read. Um there's one on um homebound instruction, which is just like when you're at home and the school is providing services. So, we looked at that one today. Um there's some more to come, but it was most most around for a second read. Thank you. Uh community engagement All right. So, um, for our the community engagement committee, um, we
037spent the entire time sifting through some of the feedback that was provided by our community partnership teams. Um, as Dr. Warden mentioned, there's been two tours and discussions, one at the high school, one at Mil Road. The next one is forthcoming at Lambs. Um, but each time we've gathered feedback and, you know, we're a group of over a dozen community members kind of going on a tour, the same tour, the same presentation through through the buildings. Um, but we are receiving feedback that is unique to to the experience of each each participant and in some cases the experience of their child going through our schools as well. So um all the feedback is really valuable. It's it's cool to see like the the wide variety of takeaways um things that are being recognized by the
038members of the the CPT and then uh and also the areas for growth. So, what we want to do over the next couple um committee meetings is continue to go through the feedback, synthesize it so that we can share out to the public um and to you all here. Um and then also consider what next steps might be in terms of reviewing the feedback with Dr. Warden and and her leadership team. Um, a lot, as you can imagine, a lot of the feedback is specific to the buildings and, uh, I think a lot of the questions that come up, you know, they would be better answered by, uh, member of the leadership team at the district or building level. Um so coming up with some way to look through that al together whether it's you
039know towards the end of the year or over the summer um and then figure out what is actionable what's going to be a part of the long-term um using that feedback to improve our schools and the experience for our students. Excellent. Thanks. And when is the uh the last tour? May 5th. It's on May 5th. May 5th. Okay. All right. At Lambs at the Lambs. Yeah. Okay. Is it the same same Is it the same time? Yes. 9 to 11. 9 to 11. Yeah. I'll be there for that one. All right. Hopefully I can make it. And lastly, uh, facilities. We had a great facilities committee meeting today. Um, I feel like there Yeah, it was great. There were a lot of really great, um, positives around, you know, where we're headed. Um, we did
040preview the sketches and design for the gymnasium at the high school. We are currently awaiting the third party review still. Um, we talked about, you know, Tom Casada is still working with the architects on logistics and that information will be coming through to facilities committee to review those sketches to discuss any changes that need to be made um, if necessary. But, you know, we feel that we're cautious to to share those sketches just yet um with the public until all of those final changes are made. Um the second item, which was kind of a larger larger discussion, is the May capital project. Um you know, I think the biggest thing we have to keep in mind is, you know, should it pass? Um there are things that are difficult to draw some conclusions about like
041design and maintenance. um until it is approved looking at the specifics whether it'll be sod or grass um considering manpower machinery and um we will take into consideration those corell recommendations. Um the difficult conversation that came up is, you know, we had the intention to replace the fields in the back first, but given the situation with closing field one due to safety, we may need to revisit the priority of which field gets replaced first. Um you know, we have two things that come to mind that play in on that. The first is the sewer. um that you know could delay our ability to fully execute that replacement in the back. Um and then again field one you know that is a it's a learning space as well. So there really is a priority there as
042it does affect programs. Um we would like conceptual agreement by April 22nd. Please correct me if I'm wrong on that. Um as far as you know what our plan is should should that capital project pass. um do we want to look at prioritizing which fields? So that's a conversation we can have. Um we thought that was a really important conversation to have. Um do we want to have that conversation now or I mean it doesn't I think I think it if people are willing I think we might as well dive into it unless the other suggestion I had was having uh Dr. Hey, synthesized sort of an outline and circulating that to us ahead of the next meeting to then have an informed public discussion unless that was enough information for us to sort of
043talk it through. You know, it's probably worth uh a little bit of discussion now so that we all are educated enough to ponder this in advance of the next meeting. Um, I don't know that, you know, this is something that we can fully, you know, discuss and and and and and work through this evening, but I'd be interested to learn a little bit more about um uh the issues as it relates to making a decision around timing. I mean, you know, we've gotten approval from voters to do um two fields and yet one of them we may be delayed because the town sewer project. Um and that would have implications on what we would, you know, because that's where our leech field is. Um and then the other would be we can't do two fields
044at and then the other one is the soccer field. Um, but we, you know, can't do the soccer field and field number one inside the track at the same time, right? So, and maybe Erin, you could elaborate because I asked that question, too. Why not? Why don't you explain a little bit as to why we can't do them at the same time other than like literal logistics, but they're separate. Yeah. So, there's a cost allowance. You know, we've talked a lot about cost allowance, but the state assigns X number of dollars for cost allowance on different schools. So, that's something to take into consideration. Field One actually distributes the cost allowance to both Lambs and the high school because of where it's situated um and because it's shared by both of the schools. Um the
045other thing is that they're separate capital projects. So if you remember in October we put up those votes separately. So right now we're working on the gym space um the lamb's columns phase two is coming up in terms of the lights and the air conditioning and then the field votes were separate. So if we engage in the design work on one that's a separate contract with the architect and the construction group then this would be a whole separate capital project. We can't work on both simultaneously. They're not part of the same project. So um we do need to make a decision because once we are already starting preliminary conversations about phase two talking about the air conditioning talking about the lighting and then next will be the design of the field we have to decide
046which field we are going to do first. Yeah. Does that make sense? Makes sense. And it does seem I mean I think this is something we all have to ponder and discuss further. Um it does seem there's a good argument for um prioritizing field one since we currently have that closed. Yeah. I mean it affects you know daytoday you know PE classes um and other programs. I feel like that happen on a daily basis on that field. Well, and I think we said, you know, it is our job to prioritize safety. So, the fact that we close that field for safety, I think that's where our focus has to be. The other fields are still operable. You can still use them. There's no safety issue with the the soccer field. Correct. It's just, you know,
047an entire irrigation system. So, you know, we talked. So if if May goes and we get that approved, hopefully we immediately start on the design work for field one to get that get that moving. If it doesn't pass, then we would have to have probably an emergency facilities committee meeting to figure out a backup plan because no matter what it's closed until we fix it, right? So that's just another layer to this complexity. But I think what we need to decide is do we conceptually agree that should this go first that is the priority field right now field one right before the other two before the other two and keeping in mind that the far field the added layer of complexity is the village sewer system while we are fairly certain it will not impact
048we are not fully sure yet of the pipes and where they travel to that could potentially impact that field. So that might be delayed regardless based on the sewer system. Does that make sense? It's right. That the um bigger question with that one field in the far east in the back that is our leech field. And if we if we end up using sewer, we no longer need that leech field. But if we don't, we do need that leech field. So it doesn't make sense to dig it up if we have to rebuild it, right? So we need to that that is delaying that decision for that second field in the proposition that was approved in October. Right. Well, until we actually start construction on any of these, we're not borrowing the money and our
049voters aren't um correct incurring any costs, which is an important point to very keep in mind. Yeah. So, while we do may need to rep prioritize timing on on the pro, you on what we have passed, um until we borrow the money and spend it, you know, we're not incurring it. Right. Um, just a question. So, regardless of the sewer situation, we still have the conflict of not being able to do construction on two fields at the same time. So, it's really a cost issue and a cost allowance. We would have our financial planners play that out, but um, but it's also time and design. I can't we have to tell the architects in the construction group which one we want to prioritize that they put their efforts into first. They're completely different fields with
050different needs. They have to be analyzed. They both need irrigation and drainage systems and then we have to decide the details of what it's made up of. SAD, seed, sand, how much sand, what it looks like to grow, how long we have to be off of it when it does grow, what does the maintenance plan look like. There's a lot that goes into all of the detailed work of that. And also I I my understanding right is that Tom's doing sort of shuffle with these fields. So, if we take two out of commission at the same time, that further reduces, you know, student access um for more games. That's the harder part of taking the soccer field and uh the field inside the track out at the same time is those are both competition fields
051for certain sports. And, you know, it it it really makes it more difficult for Tom to do his shuffling. Since you're going to be shuffling, one of the things that would be helpful for me to know is if the size of the fields meet the requirements for the different sports. So, if you're going to be taking one or the other, can you play both sports on a certain field or what does that mean then? Are you what are you doing for field three versus field one in terms of a sports schedule? So, I can't speak to the schedule piece. I'd have to ask Tom, but we did have that discussion. the the fields are all different sizes and they're not regulation for every sport to be played on every field. So, for example, I know
052that the um field one is very difficult. The soccer coaches don't want to play there. I think it has to do with the width. Um football can't be played on that back field where the soccer field is. The goal lines aren't there. It's not long enough to be played on. Are these things we're looking at as we're planning the fields for the future? I don't I mean purpose they're not multi-purpose. Yeah, I guess I understand. I mean like can you not expand the size of the footprint of the field in that case if you needed to change something in the future? It seems I just saying there's there's an expense and a cost there. It seems intelligent to think about multiple uses even if it's already existing in a certain capacity. Now, we did talk
053about, you know, how different sports have different um footwork and equipment that does, you know, wear certain spaces more than others. So, like, you know, lacrosse has a different footwork and that tends to dig up a field more and that you couldn't have lacrosse playing on a soccer field where they're running and kicking a ball and there were many logistics to that. But, and sorry, I would also argue though I hear what you're saying, but you know, the the field one is clearly very different from the current soccer field because it's it's got a track, right? So that in and of itself dictates the width, the shape, and the size versus the soccer fields that are just flat. So, you know, yeah, I think it would I it would be great to use multi-purpose, but
054I just don't think it's feasible. That's just it. I mean I I mean I think we've even heard from our esteemed soccer coach at the soccer aside from the lining I think the issue with the grass field is the use soccer and football occur during the same season. So I didn't especially without lights you're limited on time that you can have for practice. I can't speak to every specific that you know Tom would be able to articulate but I know that I don't know how you practice three teams when you're limited in two hours of daylight in the fall or where you would have those games. So I think there's a number of issues to to consider, but equally as important is that space on field one is used for PE outdoor education for both
055Lambs and the high school. So that's an added layer. Those other fields aren't, but that field is that's an outdoor education field one I mean right shared by both schools. So that heightens the priority as well. May be helpful to have Tom uh at our next meeting. Yeah. Can I ask a question? Um, when something when a capital project is approved by voters, is there some amount of like consideration for the timeline in working or beginning a project or is or sensitivity towards that aspect of it? Um, or is it okay for it to happen just whenever the time is right? So, I think there's two different answers to that question. One, there's no legal requirement. There's no statute of limitations. I do think there's a sensitivity to it and that you've put it before
056the voters and there's an expectation that that get done. However, I think in light of the fact that we had to close down a field because of safety, I do think that that is an important conversation to have in how we move forward. But the state doesn't require you to do it in a certain amount of time or at all. Yeah. And I don't I agree, Jen. I asked the same question because again, you know, we we know the public voted, you know, with an expectation and we certainly don't want to generate any kind of noise around favoritism. Again, I don't I want to almost take the sports out of it and put it back to safety, you know, because I think, you know, I don't want to get into a dialogue of like, well,
057this one's more important. If we could do it all at the same time, be amazing. But like I keep saying, it's we shut it down for safety. And that has to be in my opinion our priority, right? It's less than ideal, but it is what it is. It's true. And yeah, um other questions when we invite if we invite Tom further on this um could we also get sort of a schedule to understand better how often PE classes use field one? I' I'd be just curious to see that. I'm not sure if I have seen that information thus far exactly. Yeah, we can ask him to come speak to that share more specifically about the you the amount of use that a PE the PE classes have on that specific field. Thank you. All right.
058So, we can chew on it some more. Well, do do we have to make a decision on the 22nd? I mean I mean we're making a decision in advance of whe even whether it's approved. So the field planning is scheduled to um to start in June. So we need to make some kind of decision. We've having all those preliminary conversations, but we have to have the vote on the 20th to see if it passes. So that's yeah, that that's my question is but the reason that Kate is saying the 22nd, that's the only time that we're together before the vote happens. Okay. All right. And we'll have Tom there. Okay. Then the last thing, um, Russ, we did talk about some of the summer projects. Um, at Mill Road, we have some signs that will
059be going out. They'll be freestanding. Um, just labeling the buildings, looking at some black top expansion. Um, and at Lambs, we're looking to paint the blue in the hallways. Um, lightening up the cafeteria floor. And in there, it's really dark. um looking at some new shades and um assisting with the purchase of the piano lab. Um and then lastly in the high school looking to upgrades with some paint and to renovate the cafeteria with some functional furniture. Sounds like a busy committee meeting. Excellent. All right. Uh uh general BOE member comments. This is uh the time to ask anything, share anything, get anything off your chest, anybody? I did want to say something about the Latin cultural affair. Um it's my first time getting to attend. I thought it was really great. There's um a
060lot of really positive energy in that building and the students really hold a lot of it. Um, and it was really enjoyable to experience not just the sharing of the food, but of all the installations and all the work that they've created. Um, and on a as a tour goes, one of the things I'm leaving there is going, how did you fit all this into a certain like time slot? Because there's so much. I mean, it's just a lot. And another takeaway I had was um, how to share that with the other parts of the district. Um, I was just wondering about that. not not needed to answer, but just how can the other pieces maybe be included? Like they have a field trip or an eye into this in some capacity, but um yeah,
061anyway, it just seemed like it it could it has there's I don't know, a lot of good energy around it could carry for more than what it did. And it was very impressive to get all that done in that short time frame, too. Yeah, it was a lot. Anybody else? All right, that brings us to policy review. Uh, do I have a motion? Motion. Do I have a second? Second. Do I have any questions, comments on any of the policies here? All in favor? I consent agenda. Do I have a motion? Motion. You have to say it out loud, Charlie. I did. I'll check it. Any questions, comments? No. All right. All in favor? I I And we've done personnel agenda. So, that brings us to the second recognition of visitors. Do we have anybody
062that would like to address the board? No. That brings us to adjournment. Do I have a motion? Second. All in favor? I. I. All right. Thank you. Enjoy your trips if you're going. Yes. Enjoy your spring breaks. Enjoy. No school tomorrow. You work?