001[Music] hello hello testing can you try [Music] yours yeah okay it works now all right all right our systems testing is over um all right I'd like to call the meeting to order thanks everyone for coming um uh if I can have a motion to adjourn executive session and under a regular board meeting motion all in favor if we can stand for the pledge all right Dr Warden turn it over to you for rec that in the mic I did say in the mic oh you did yeah I'm going to yes I'm sorry I'm I'm going to turn it over to Dr Warden uh for some recognition okay so tonight if Danielle darling our wonderful board member student board member could come over here um and also if we could have Eve Hayes join her
002yes so I'm going to start out by thanking you both for being exceptional people um we were lucky enough to um have two students St that really saw the importance of creating a suicide awareness walk number one it was I know it was for your cast project but it is incredibly hard to set up a walk um to make sure that you have the Raffles the people guest speakers um so that was impressive in and of itself but just the fact that you know how important this is in our community your age group I think you really set the tone it's okay to talk about this um that's how I left that day I really felt like there was a community of people that understood that if we talk and we get together and we
003have these conversations and you set that example so I think people don't even sometimes know the impact that they can have on other people by doing that so I I really appreciate it because you know in our Raider profile how important it is to show empathy and compassion so this exemplified that that you understood the need for this and creat created this event and it brought such awareness and also you called upon someone to speak there that lost their child by Suicide and I think that alone too then you were both featured on ABC um so I know we have that up there so I just wanted to show it's okay you're famous we're gonna ask for autographs afterwards um but just the fact that you went this above and beyond that it was recognized
004as newsworthy obviously in Red Hook but also beyond that too the importance of students having voice and having impact so we really appreciate it so we're going to show this short video and then we'll let you maybe say a couple words know oh e m [Applause] I think she hit on the key points of that you stress that no one's alone there's always someone to lean on and U we really appreciate both of you for putting this together and following through and it was a beautiful really event that um I personally know James he was one of my students so and mom used to work with me so having her there too and like being able to say that his legacy will continue even though it's a tragedy was beautiful so I want to thank
005both of you and uh do you want to talk a little bit about it or you don't have to always like to give you an opportunity think you have to turn the mic on I just want to say that um we're super honored to be here tonight and um we really thank you for recognizing us in our event um and it was really bigger than we thought thought it was going to be um and we're really happy that it reached as many people as it could I I totally agree this such an honor um we're so happy to be here and have our community just show how important this was and how we can all come together to support something that's really um gonna some hopefully cause some change in the world right definitely starts
006with [Applause] people yes thank you Danielle you could just say really quick um we also want to congratulate you I know this is hot off the press too that you are the uh salutatorian congratulations um and we will let uh Max come on up here too real quick I mean Max there'll be many other times but we also with you two together tonight um max you might know him he's going to be the valedictorian so congratulations um you are both going to be officially invited back here and then I I there's a lot of parties there's a lot of Ceremonies um and and Mom Dad thank you thank you you have wonderful wonderful children that we are lucky to have uh in our schools every day so we appreciate you as well um and the
007festivities will continue for the rest of the year so congratulations both [Applause] you right yes well actually yeah uh Danielle I think we're uh coming to you next anyways because uh we're moving right on to a student Boe report so okay um hi um I first wanted to report on student council um we just did candy grams for Valentine's Day and a lot of other clubs did um Valentine's Day things as well like GSA did um like baskets that you can get people which was really cute and we also had something called pavs where um rhbc sponsored um like an event where you buy a pagram and PAB will say like your message so that was fun yeah very funny um and then we are also planning a blood drive in the spring um and
008then for class of 2020 five um we are selling con concessions at the sectional basketball double header um so hope everyone can pop out it's going to be great um it's the boys and girls both at the same time um I we haven't gotten confirmation yet but it'll be like I think early March like March 1st or 3rd yes um and then also prom is June 14th at Diamond Mills um as for winter sports the boys basketball record is now 16 and two uh the girls basketball senior night is this Friday um there's a lot of new school records in winter track and we have two section n champions in wrestling and the boys swim team is at sectionals uh as we speak right now um for Mentor Club Mentor Club is continuing selling chocolate
009bars they're during like free periods in lunch and they're also um have planned a unified spring Suare thank you all right that uh brings us to uh presentation on facilities and uh buses Dr Hayes yeah I'll just do a quick introduction to that um Dr hay is going to talk about um capital projects that are going to be that we need to have finalized by tonight both um a facilities um Capital project and electrical vehicle proposition so um the board has the opportunity to adopt a capital project um if they choose to put one on the ballot uh the legal language would need to be adopted on March 20th uh we also need to discuss the possibility of a bus proposition so I'm going to present both of those um things for you tonight next
010slide so just to remind everyone we do have a current New York State education electric bus mandate and that mandate as I explained last year says 2027 all School Bus purchases must be zero emission Vehicles which means starting in 2027 as of right now we are no longer allowed to buy fuel buses and it also says that by 2035 we have to have a full Fleet electri electrification next slide so our current bus fleet we have 44 Vehicles we have 29 school buses 15 uh combination of SUVs Vans and a sedan we currently run a 12year replacement cycle and the voters approved two the purchase of two electric buses in last May's proposition and we expect delivery on those buses by May 1 of this year so just to update you on our electric buses
011so as if you remember we had an opportunity to get grant funding last year we applied for two grants we applied for the nerta grant which we were awarded and that Grant gave us 220 $220,500 per bus for up to six electric vehicle buses the bus price for those buses came out to be just over 458,000 so when you take away um our incentive that leaves us with a local share of $237,000 however we learned that the aid that we get on that bus actually gets gets applied to the bus price the base price so our Aid fluctuates every year we don't have a published Aid raid yet but generally speaking we could say that the we know our local share for those buses will be under $10,000 per bus for those buses we um
012I'm actually going to ask Scott to come up here and talk a little bit about the charger stations but if you remember and I'm going to talk a little bit about our um our efficiency study that we had for our Energy report but we needed to install electric Chargers so um Scott if you want to come up and just talk a little bit about what you did in work for that I just want to reemphasize the fact that we did not know that we would get Aid on the original so that is going to have a huge impact on I don't know if you want to explain that just one one more time right so normally we get uh Transportation Aid that's not new but what is new and what the state has done for
013an incentive for this mandate is that instead of getting Aid the price that we would pay they're getting Aid on the base price so the base price we get full Aid on the $450,000 it should be around 50% of Aid reimbursement um the combination of the aid and the grant incentive can't exceed the price of the bus so we can't make money off of the incentive but it but it should cost us under $10,000 per bus depending on where our Aid rate lands yeah okay so currently as soon as the buses were approved we start started wiring for the buses so in our bus garage on linen Avenue there's four spots um that we have Chargers will be and also we have one outside our football field on the barn um which is right between
014the two schools if we have a visitor's bus or another place for us to park a bus so we have um and I'll go over this too when I talk about the energy study we have the ability to charge six electric buses without doing a complete infrastructure overhaul so right now three of those buses can get charged at the Lamb's bus garage and then one at Deering barn by the football field um so if we did have a visiting bus they would be able to plug in there as well yep next slide so just to give you a little bit of history about our bus proposition so typically we have two to three buses that are replaced every year the average cost of a fuel bus runs about $160,000 an electric bus is about three
015times that at $450,000 we did um receive a grant award from Nera for up to $220,500 per bus um last may we approved two buses the voters approved two buses from our proposition that leaves us with four buses remaining that we were are allowed to receive funding support for through the nerta grant that money expires in 2026 so if we don't use that grant money now it goes away next slide so um things to consider there still is a current EV bus mandate are replacement cycle is something that we should think about because we um I had shared last year in order to Electrify the full Fleet by 2035 we would have needed to replace four buses each year so we are a little behind that schedule because we replaced two buses last year so
016if we stay at that rate it will catch up with us at the end of that um right now we have up to four buses that we're eligible for for grant funding um and we do have to consider ways to heat the bus so Anthony has done some research at um other districts that have gotten electric buses that have used electric buses just to talk about how the heat how they are heated and how that um is working for their part of our challenge is that our bus garages are not heated so the buses sit out in the cold so in order to heat the bus it actually take draws from the charge of the battery so they would have to turn the buses on and get them warmed up it is a little bit
017of a concern in our colder climate so one of the things that we would look for if we were to purchase new electric buses would be to have a larger battery or a diesel fuel heater those are your only options to heat an electric bus so the buses are actually indexed every four months so the bus prices if the decision is to move forward with an electric vehicle bus proposition that price won't be published until April 15th so this is just an estimated base price um just in conversation with our bus sales representative so the basee price is around $460,000 bus we have the two options of a larger battery or a fuel heater Anthony was at a conference um in the last couple days we did learn that this larger battery is going to
018become standard on the bus I'm not sure how that will affect the price we will find that out can you go back one slide thank you um so in general numbers we're estimating that uh after our grant money for the larger battery um it would be about 4 $267,000 for the fuel heater about $248,000 again I won't know exactly until those prices are published mid April and then we will get Aid reimbursement that Aid will fluctuate we don't know the exact rate next year but assuming it's around 50% the local share would be about $177,000 for the bus if we went with the larger battery and it would be uh less if we went with for the diesel fuel heater would actually be free so we with the uh Aid reimbursement uh we could get
019four electric buses with a larger battery um with the fuel heater and it would be $177,000 a bus if if the price is the $267,000 if the price is the um $248,000 we'd actually get the bus for free because our incentive would be $230 or $230 $3,000 in the 50% Aid reimbursement and we would add that to our ni starter grant that actually goes over the cost at 250 so right around there 10,000 right so that would be free would be better than 17,000 but either either way 177,000 is about 10% of the cost of right uh a diesel bus y um so it kind of makes it hard not to take these I think um I just have a question are there any other additional costs associated with larger batteries or a diesel fuel
020heater underneath the electric bus well we have to pay for fuel and then there's maintenance um for the fuel heaters I don't know about the larger battery because we haven't used them yet in terms of a replacement cycle there would be some training but the bus um company that we buy the buses actually provides the training to our bus drivers and mechanics as part of their service um but certainly if we went with a fuel heater we'd have to pay for the fuel that e reimburse is huge and that's locked in for this next year it's not something that we're concerned about no so that was part of what they the state is incentivizing schools to switch to electric vehicles and they're saying typically you would get aided on whatever your purchase price is um
021but now they're saying it would be on the base price knowing that districts they want you to apply for these grants as I mentioned before there is another round of an EPA Grant but we didn't qualify for the first one so because we're not a district in need I don't see us qualifying for another one but we do currently have the nerta grant award money that's still good for another four buses and it is it would essentially um you know cost $10,000 or free for a bus we do have to decide if you want to move forward with a proposition what we write in there if you remember last year we had to put a um ceiling for each of the individual buses I think last year we used a price of $250,000 my recommendation
022would be to use $300,000 because I don't know what the P price of the bus is going to come out to be again that won't affect our bottom line but we do need to have a ceiling in there so we can actually purchase the bus $300,000 in total for the four buses or per bus so it would look like a $1.2 million item on correct on the ballot on ballot sense yeah okay but in reality it would cost us under 50,000 correct for all four for all four correct why do we then why should we use $300,000 uh cap because we actually have to write a purchase order to the bus company for the price of the bus and then after we buy them we get aided on what we pay I had this exact
023conversation there um we never put the aided amount on our propositions right so it's like for Capital full amounts we just have to go out and tell everybody and then we get the aid after the yeah it will be important to make sure people understand that these effectively are like costing us next to nothing right um as opposed to we're spending 1.2 million um 300,000 on for buses which is close to double the cost of a diesel bus right um uh if we if we I think it'll be important if we don't address that make sure voters understand so that language cannot be in the proposition because we won't know the aid reimbursement rate until the till the budget next year similarly for capital projects I can give you the estimate that right now we're
024running at 4.6% but there's no way for me to predict what that will be for a year from now so when we write the proposition we put what the total cost will be but we don't actually pay understand I yeah I'm I'm I'm just suggesting that um separately from what we put in the proposition there'll be some a vo education yep um agreed I know some people that can help us with that any other questions on EV buses before we move to the capital project okay next slide move on I I know you need us as a board to I mean we're not going to officially vote but you need us to at least conceptually give you support um so maybe before we move on just while this is all fresh uh um people have
025comments thoughts um supportive of this um maybe I'll just start on that side with uh Kate I can't call you Dr ctbus I I think you know the this the aid reimbursement with the the grant is like a no-brainer let we need to get on the ballot and educate people on what's on the ballot and and how this is going to benefit the district and help us start to meet the Mandate that the state put out there um definitely supportive I'm I'm in support too I couldn't have said it better um with the pullback on electric mandates in general I am not super supportive but given the cost of you know what we would really be paying I'm okay with that moving forward I support it yeah yeah and I think you do bring up
026a good point because we're seeing a lot of those grants that are energy we we on with bosies uh to get some sort of Consortium Grant with around the um County and a week later it was gone so you know just have to be aware that like the even the EPA and things like that I don't know how that will work in the future right okay next slide so um we are still continuing the conversation for field one because we um continue to face some challenges with field one which is um the main field where we play football in the Lacross next slide so if you remember the running track that uh surrounds the field was last resurfaced in 2010 as you can see from the pictures um and Mr cassada can speak specifically how
027it affects this program but you can see the cracks um I know that when it rains there's problematic for him to run events on um so that's something that needs to be addressed next slide as we talked about last year the fence that surrounds the track is in desperate need of some repair or replacement it's rusted it's broken in a lot of spots a lot of places where the gates don't work properly we have to keep them chained just so they stay up next slide and then the field itself if you remember has a number of divots it actually has a gully around the drainage which runs on the outside of the field which presents some safety challenges for our Stu student athletes when they play next slide so as a board um you can
028decide how you want to approach this we have two options we can repair if we repair the cost of the repair is itemized there those are general costs we have not engaged um our architect or our construction company for detailed as we don't unless something is approved by the board or passed by the voters if we do a repair it would not be a capital project and therefore that money would have to come out of fund balance again any money that we use out of fund balance is not aided it comes directly it's a direct cost to the district if we replace those replacement costs include um the payment of the architect and the construction manager and then obviously a full rebuild um that money is aided if it's in a capital project right now
029we're running out of just under a 65% Aid reimbursement so um each of those things are itemized separately and the board can decide how you want to move forward if you do want to move forward with the capital project it can be any or all of those things one thing to keep in mind though in order to qualify for that Aid is that we have have to have at least uh $10,000 of interior work included in the capital project which is not listed here because that hasn't been identified yet and I'm happy to answer questions or um so maybe I'll uh turn this over ask uh Kate to give a readout uh the facilities obviously has been committee has been discussing this uh you know in great detail for the past several meetings and you
030know discussed this even I mean we might as well right did you have question Jen you I'll wait okay I mean so obviously there's a few variables and I think the key here that Aon mentioned is that you can do whatever you want within those two variables repair versus replace um you know I think the facility committee for the most part felt like the most fiscally responsible is to move forward with a capital project because of how much we would have um aable and again there is feelings that lights might be unnecessary if it is a grass field we also argue that the grass rebuild would last longer than a quick repair for the amount of money we'd be spending out of our fund balance right so you're looking at roughly three years on a
031repair I mean give or take and I don't want to give an absolute number on the years of the rebuild but it would be more than that so when you're weighing those you know variables and we didn't look obviously we've been very clear that this either option is not solve Pro programmatic problems but we have to look elsewhere at what makes the most sense right now so we feel most comfortable I think putting forth um a capital project uh and like I said there was a lot of uh commentary around not including lights I personally would be happy with lights but I'm not going to die on the hill for lights so if we want to keep the capital product to a certain uh number for the public but Erin did mention we have to
032also look interior one of the topics we talked about was potentially bathrooms which are can be pricey particularly at the high school um we do for the purposes of the uh keeping the schedule going need to get the language on this pretty well buttoned up if we as a board have conversation tonight and don't feel 100% confident we can potentially add a quick meeting on in front of community conversations but if we can get to resolution today that would make our administrative team very very happy any other comments that I missed or thoughts or no I think that was uh I cited on facilities committee I think that was a a pretty fair summary we did kind of debate you know you know not just the fiscal aspect of this but um the issues around
033you know how long it might take if we do the capital project approach and is it is the field out for one season is it out for two can we use the field um you know next year um you know depends on kind of quality you have to see the um and Tom needs to assess that better um if we don't and I I think there was consensus um at least within the facilities committee um that you know the lights you know while they would be nice uh didn't make sense to do from a you know Ben cost benefit standpoint you know couple games a year you know underlights million dollars for lights um didn't make sense to do that um so if that's a $3.8 million uh Capital project and state funds 23ds of
034it it brings it down to about 1.3 million it would be more than that we'd have to add in the interior work we'd have to add something yeah I mean depends on how much we could add 100,000 200,000 makes a four 500,000 makes it 4.3 um but then uh again um if you're just isolating on this versus the repair scenario um you know onethird the cost that are taxpayers would have to pay would be 1.3 million for the grass rebuild track replacement fence under the capital project approach um versus 875 if we did this out of fund balance now some of that we could you know do as a smaller Capital project and do the field repair um out of fund balance was a scenario but those were the things that we kind of debated
035um but ultimately came back to the conclusion that uh a capital project um uh for the grass rebuild track placement fence you know is and of course like you know with Tom there we talked about you know the negative of not having that field in use for at least a year season wise but you know Tom feels like he could you know work his magic and and figure out alternative solutions to not having that field accessible having said that we probably can you know if we look at the Timeline Aon do you want to talk about like best case scenario timeline if the capital project gets approved so if the capital project gets approved typically what happens is we go to the design phase which would begin in June it's always a six-month design phase
036then it gets submitted to S I would make the recommendation that to expedite it we would use a third-party reviewer right now on the high end they're running about 16 weeks um to complete that review assuming it's all approved then everything has to go out to bid which typically takes three to five months and then you would have um construction phase so you're looking at sometime in the fall of 2026 or spring of 2027 so that's like a downside because it's going to take a while and the and the field will be out of use obviously during that time but you know well actually not necessarily it depends on uh the status of the field it may not uh it may not be out of use right but if the work starts in the fall
037when the work when the work starts it's out yeah but you know again we brought it back to our moral compass which what is what do the kids deserve and what do they need and we felt like they deserve a really high quality you know long lasting field that's going to be sustainable for a you know several years to come so that is what we are putting forward as the facilities committee I do have one question you answered my question from that I had before but great if the lights were not included would that be something that could be added in if further down the line is that does that do a lot of damage to later go in that I asked the same question and Tom said because it's not on the imprint of
038the actual track or uh the field we could put it in at any time it could absolutely be added that's good to know and and if the board wants to throw it in by all means I'm just saying yeah so jumping in on the the lights um I know it would be for the home games in said just a few but would we also be able to use them though for Community like so if people want to walk at night oh does that work or I'm I'm always a little hesitant of keep you know School GR rounds um late at night and also remember like this is for children you know like to invest that kind of money to have people walk a little bit later on our track it probably wouldn't be kids right
039Tom it wouldn't be the students that would be using it late at night yeah we know the community uses the truck um and that's great um and it's a benefit to the community um as a district when we make um capital budget decisions I think we have to keep it FOC focused on um you know the primary use which is our students Tom how many home games we have so for varsity football it's between four and five depending on the year we have modified football um would probably be four and then in the spring roughly eight or nine boys lacrosse games so those will be the actual physical game events on the field uh we were would strictly limit any practice on it um or other use we obviously youth football uses it um their
040footprint is not as you know um hard as the high school kids so I don't anticipate any issues with not allowing the youth program to use it but they wouldn't practice on it as well um it would primarily just be the varsity football games it's very difficult to play lacrosse at night time of year with Twilight um even the schools that have the facilities with lights and Turf and things like that we rarely play a night lacrosse game um because you'd have to a either start at very late when it's when it's really dark uh which presents a lot of problems traveling and um you know playing that that time at night so I don't anticipate we'd play many night lacrosse games not saying we wouldn't but um that's kind of the the norm of
041how schools handle night lacrosse Tom can you just touch on um why I know that we agreed that this is you know the most fiscally responsible decision um but there are advantages to a repair you know can you just talk about you know some of those add you know additional costs that we'd be looking at by having our athletes be all away or utilizing a facility like Deets so yeah using other local Fields Deets is one um DEET is quite interesting because they just did a major renovation and it opened in October um DEET stadium is not owned by Kingston High School it's owned by the city and the high school um they have a partnership so I'm not exactly sure the rental for Deets will be the same as it has been in the
042past we used B College a lot for for many of our games uh typically I'm only doing one or two here or there um but this spring we've asked spard to play seven home lacrosse games there um and we're we're kind of working on that schedule I think they're receptive the tricky part is I may be doing Saturday morning game games or Sunday afternoon games to accommodate their schedule um so it does put a strain on you know the continuity of the schedule and trying to make that work um to answer the question about if we're in construction yes we'll we'll find places for our kids to play I I'm um confident we can do that there may be some added costs with Transportation or field rentals and things like that but um if at
043the end of that you have a nice beautiful new facility that's you know part of the deal so um I would just I mean I'm definitely in favor of a full replacement I think in a lot of conversations that I've had with people in the community you know it's it's clear that people support and want top tier facilities for our Sports programs and just for our school Community because it's really not just for our student athletes it is to build community and to have it it's an extension of our school um and for that reason I would also be supportive of the lighting um you know I think there's a lot of benefit I know usability with grass fields is we wouldn't get as much use out of it if we had you know what
044we were considering in the in the past with the turf field um but I still do think it could change the the community and the culture associated with our sports program and our school Community um you know some of my Fondest Memories as a student in at Red Hook were our our homecoming weekends where we had rented lights and so we had um soccer games football games with rented lights and those are just very memorable um and it didn't just bring in the the Athletics part of the community but it really brought in everyone so I think there's a lot of added benefit to to adding the lights and I think people would be supportive of that top tier facility which in my mind includes lights and do those could be on a timer like
045they could Fade Out like you're not on 247 right like you so the the new lights you run it from an app on your phone oh literally SS like everyone off the track home and the older style lights that were like the metal highlight very expensive these are all LED know very cost effective um but Austin I'm just concerned with your comment I don't want that to be misconstrued that we're going to be running you know other sports on this field I mean i' I've talked about that many times that that's that's really not the you know the intent of if we replace the field as it is it was the intent in our previous um fields we were looking at but um I don't want to you know put that out there that that's
046one of the possibilities especially with the lights answer your question what um I need tonight is if the board decides to go forward with a capital project I need that information in order to work with our team on exact pricing and legal language because the legal language deadline um for adoption is March 20th in order to get it on the ballot and time so that's what we need to know uh Charlie yeah I I'm um for replacement not a repair I think um the longer you wait the worse shape everything gets and we're kind of creating an emergency situation by not coming with a maap project I think this time so I think it's crucial that we do um I'm also in support of the lights um I know it doesn't like you mentioned it
047doesn't give you extra Sport playability and things of that nature but I do agree with the community and I uh Community part of it and allowing more people to come to the games and creating maybe a different sense of community I think that's important um what I also think is important is you may get a little more um opportunity in your scheduling if you have like a heavy rain in the morning but it has time to dry out you can still host that game instead of postponing or canceling other things if you have a few more hours maybe and the drainage systems are working uh so I think it's worth it to push this as a capital project um and I think it's time to do you know this particular replacement so I kind of
048already you know shared I do think it's fiscally responsible but although I do think that our student athletes are deserving of a a home field um rather than be playing possibly two years at a away facilities they may enjoy that playing on Turf but you know I I understand that piece um but I I also I just struggle with leaving a Fields vacant while we wait for you know voter approval and there is also the chance that it you know may not pass yeah if it doesn't yeah um um so I I to I'm in support of replacing rather than repairing and again I would Echo you know I would like to see lights um I do think it brings an opportunity to have community events um maybe not if we know it's going to
049ruin the grass I don't want to do that either so I would have to think about that uh but I I would like to have lights but I'm I'm a Friday Night Lights kind of person Jen um I'd love to be a Friday Night Lights person too um I'm in favor of the replace uh for sure um but I I wonder if maybe if we're wanting to be more cautious with the cost of the capital project if we would want to maybe put the lights as a separate item um I don't know how people might feel about that idea um like if if the rest of it passes then the lights could also go but they could kind of be a separate sort of know we did that for Turf I don't personally think that's
050best practice you know I think we're separating things out again to say what we think is like it's either it's all critical or it's not I mean I think we can acknowledge that it is an expensive ad but I think that's our job is to make a vote like do how many of us want lights how many US don't and move forward with it I just I I don't want to get in the repetitive practice of like cherry picking capital projects I don't I don't know it's just I don't think it's best practice I I agree and I think these all do um kind of go together um uh it sounds like there is General consensus on uh the replace the significant rebuild um and it sounds like there is you know uh um most
051people in favor of lights but let me uh kind of bring that back around the circle one more time okay just just specifically on lights and maybe before we do that um I ask Tom can you give us if we do the lights can you give us a sense of just you know how how often how many games so I it would primarily be for the varsity football so typically it's between four and five games a year um if we're a playoff team it could be six games a year kind of kind of depends um at the lower level modified I wouldn't be opposed to running a few night games for modify but it's um you know something that we would consider but probably not their entire schedule um and then Lacrosse it's it's challenging
052we um be great to have them because you have that potential ability um it's challenging for us to run a night Track event because our other field events are spread out around the campus um we could host a night Track event that is a a running only Track event so that's something that that could happen or Community walks and things like that um community events um that You' use the lights as well so so not every just say varsity football not every event would be a night game so how many are you thinking a year four four games so we typically play a 10 game schedule half of which are home each year so um and probably the other half the other our away games will be also night games because every facility is is
053pretty much going that route um but like we mentioned if it's not in this project it's easy enough to add later without touching the you know the inside the track or anything like that because you're putting those lights outside the track yeah I mean if if people think it will get shot down because of lights and you know I mean then we can separate it out another year but I I don't know that what do you think I yeah I guess I didn't weigh in I would you know getting everyone else's perspective I uh uh as much as I would like lights I grew up Friday night football games at Night Lights the whole town was there it was wonderful um uh but I think about you know as great as that is how many
054games are we going to have a year and what's the cost of that uh and if it's you know we have five home games maybe three two or three of them are under we could do as night would we do all of them as night games no if we put the lights we would do every varsity home game at night yes and I would attempt to put you know few the the younger football at night as well well that that might change my perspective a little bit if uh we're getting more usage like that but said lacrosse is challenging it's the visibility of that ball you know it's it's It's Tricky right um obviously uh I'm I'm in support of the lights but um I just to add you know I I come from working
055in a school district where um the Friday Night Football games the home games are like a huge part of the school spirit and bringing all grade levels all you know younger grades Middle grades High School um and then just community members it makes it accessible you know it's it's a lot easier for people to plan to go to a 7 p.m. Friday night game versus like a 45 game and that that goes for families as well who are there to support their kids if they're working it's harder to show up when your games are at 4:15 how many people were uh one of the recent basketball games um 700 two weeks ago we had close to 700 people in high SCH people um what if we could yeah so and to what awesome was when
056we used to rent the lights I mean I was renting the road lights and it it was fun but it was it was crazy it was challenging um and we never had enough light but we'd have 1500 people at at the games easily so and then there was you know night events in town concerts and things like that that was kind of coincided with a lot of that so it does bring a whole other element you know to the community yeah and the school Community yes yes the school Community yes um I would I would support lights okay so it sounds to me like we are in support of the capital project what all right but really quick just and just to be clear to the public replace means we are elevating the field redoing
057all the underbelly drainage fixing all that is problematic right yes just like the other grass field yeah just like the other grass field yeah yeah all right thank you okay that brings us to are we done there with facilities electric buses almost free buses um wish we could get free Fields um uh brings us to our first recognition of visitors um just as a reminder of our uh protocol for uh visitors to speak during public comment uh you have three minutes uh state your name so uh that can be noted by our Clerk and when you get about 15 to 20 seconds uh from your uh time limit I'll give you a little polite wave just so you so you know um so with that I'll ask if there's anyone here to uh that would
058like to address the board it's quite enough of that um good evening Mr President Dr Warden that's to make this audible my name is goly Stanford trustees uh thank you so much I'm a resident actually of the Hy Park schools it's Delight to be in Red Hook with apologies for the infrequency of my visits of course you're very well represented on the uh Bose's board by Karen SMI uh with whom obviously she's our chair of our facilities committee so um she would have felt very much at home I think here this evening uh for your Lively discussion I'm also also here because um it's election time on the Bose board and there are three vacancies one of which is mine uh and I'm here to ask for your consideration to nominate me you're entitled to
059make as many nominations As You Wish uh but also seeking um your vote uh to return me for another three years um in um at the August 20 second meeting there will be three vacancies um our admirable uh president uh Ralph chimento is up again and he's running again uh and then there is one vacancy uh due to um a uh a resignation uh last year and uh sadly that could not be a resident of Red Hook as you already have a resident on the board it's been such a privilege to serve your students because we do serve really at large uh and uh to enjoy the trust and the support of Red Hook in particular we greatly appreciated your input indeed your superintendent was a leading voice in this uh as we were looking
060uh into the qualities for our recent superintendent search which hopefully uh will come to a conclusion relatively shortly but thank you for your input on that this coming year for the first time in about a decade we're going to do a strategic plan and we'll be looking for your input on that as well one of my chief Joys is to be part of the school boards association's advocacy committee and we were up in uh Albany uh last week trying to make the point that uh uh regardless of what happens uh to the overall budget uh we need to maintain full funding uh for our Public Schools K12 we're also trying to help with things like the aable salary cap on your participation in Career Technical uh a realistic approach to the though you seem to
061be doing very well in the area of the electric buses congratulate you but the realistic approach to the U to to to the bringing about of um of those um dual enrollment we seem to be making some progress towards uh funding dual enrollment this was something that actually started out with the duchess bosis and so hopefully Ned hears us loud and clear it's such a privilege to serve there I hope you'll consider um nominating me that's by the 21st I think of March uh and of course would greatly appreciate your vote on the 22nd of April thank you and you didn't have to wave or maybe you were just being very indulgent you were very efficient with your time thank you and thanks for uh representing all of our County on the Bose board and
062for coming to speak to us so all right so I believe uh on the March 20th board meeting then we would uh vote on the nomination if we if we if we wanted yes okay all right thank you for e e e thank you do you have uh anybody else okay uh that brings us to superintendent Communications did I miss it I did I missed a big line item budget discussion um so there really aren't any updates Bruce presented the overview of the budget last week um so we'll do a more formal presentation on March 20th and then theard board um can choose to adopt the budget on April 10th he does have the tax cap calculation on there and that's just more of a um a consent for that that gets filed on March
0631st but if it changes we do have the opportunity to refile for it but there aren't any new updates since his presentation in the last U meeting at the budget Workshop any progress on closing the Gap not yet all right all right so you were able B to read the school reports you could see that there's a lot of fun events going on in the schools um again highlighting the Buddy program that brings um the school together here at mil Road um Mahi Jane won the re uh spelling be for the district I'm not sure what the next phase is but we're going to have her come here also to be recognized I think many of you went to the wonderful prism concert which is always great to see how many students are interested in
064um performing and music and it's such a testament to the the excellent music education and our students as well um if you took a look at lynon Avenue's report there was a wonderful dance um as well as an assembly um where they talked about perseverance success establishing friendships um working on that culture and climate um at the high school they had the transition team meetings from 8th to 9th grade we're also working on a mural um the Red Hook Education Foundation and a wonderful graduate of ours Ally Roland uh we're working on collaborating in design and mural and that will be in our healing Garden that's in front of the high school in May let's see as many of you received um I think it's in front of you I don't think I got one
065but I'll look at yours we're very excited to announce that uh Red Hook um has a 95% graduation rate um last last year that is huge for us that's up many points that takes uh an entire Community from Dr Summers Dr Hayes working on all the operations the curriculum every single staff member um one of the and the teachers and the administration and one of the things that I think that we can really attribute it to is the systems of supports that were put up um at the high school and really continuing to say what do we need to do to ensure that every student minimally gets a high school diploma um um and the data is hard there's been there's a couple students are huge percentage points too but we believe that every student
066um deserves to have that so we're really proud um I think is Kyle here I can't see him behind he was oh he just left well now forget it but I think he'll say he will say that he'll never settle to its 100% um but it's really just a testament to you know what we believe is really important for kids and the success of them so I think it's something that we should definitely celebrate it definitely changes every year but we really believe that that um is of the utmost importance that all of our students gain that so we're happy to see that as a highlight um tomorrow we have our Community Partnership team um that was a goal of the community uh Community engagement committee to engage the uh Community more partner with them
067get some more voices so we'll start out at the high school tomorrow have a tour also have a chance to hear from technology um food service and Finance in the district and have a tour you get to go back to high school those of you that haven't been there for a while um so that's going to be a great event also what Gully just said too Kelly uh Aon and I were able to go up for Lobby day um and had an great experience speaking to um Senator hinchi it was great that she was able to join us goly did a get great represent presentation of our needs about the sustainability of Aid um the insurance of that in years to come but also the many mandates that are happening across the state in a
068already stressed out environment in schools and the unknowns that are that are coming all around us just additional mandates right now we would appreciate would slow down um so I think that was some of our messages too um and we also met with um assembly member Sarah Han who represents our area and she also uh was absolutely wonderful about things that um she was putting in place or hopefully trying to put in place through bills to for clean energy housing and also just really the concept if you're going to have a mandate please put the money out first and the road map before you say here's a mandate um so for example for Ev buses no one told us when the Mandate first came in place that we would have to search for Grants high
069and low and maybe you get them maybe you won't um that should be set up for schools if that's what they need us to do so I think that was similar to the cell phone mandate if that's what you want us to do then what's the clear road map where's the financial support to put something like that in place so um it was great I really appreciate that they they sat down and really valued the importance of education and I think we should continue to reach out to them um we also she also called senator she to inform us that our wonderful Martha is um going to be honored for women's History Month at the capital and she's been selected in our region by Senator hinchi so her picture will be at the Capitol Building
070when they're um celebrating women and there's also a Governor's Ball that um Martha will be going to so it's it's absolutely amazing I will be going as a guest is that what you said um and I know the American teacher Federation the ATF also um will be coming to honor Martha and handing out I think over 5,000 books to the community in the next couple months so that's wonderful too so I think just continue to avocate I think we have some people that are listening and and you know responding so that's that's important to us oh and just I just want to highlight really quick the wonderful Holly Grant in the audience she's a spectacular nurse and and we're I just she's great so thank you Holly and you're lucky to have your daughter back
071she's here to observe for Education ah yeah so thanks Holly for all that you do and we really appreciate you especially this week yeah thank you so this is the teaching and learning update um to as Dr Warden mentioned we do have mandated training that happens so every um teacher that holds a certification must do New York State mandated reporting training and that's well on its way um myself um and a team of faculty and administrators have also been going through the Sandy Hook promise training um which has been in place for a number of years here at Red Hook and I've also participated in three immigration webinars I I am a member of the literacy and numeracy subcommittee out of duess bosis that's meeting to help support um bosis in establishing a strong professional
072development process in the area of literacy and numeracy for our Educators um the equity committee has been working on coherence in programming so at the elementary level we are looking at responsive classroom and we are researching speak up at school for the secondary level curriculum count will be focused on the budget Workshop which will be May 8th also focused on summer curriculum projects and curriculum mapping the professional development committee is in the process of Designing the next superintendent's conference day which will be on March 14th we continue to work with Dr Linda Jordan and the focus of her work will be with the secondary Educators in alignment with their building and District goals the Elementary educators will all be trained in responsive classroom including support staff so we are looking at presenting a very small
073a very strong program for our students at all levels thank you yeah I I just want to emphasize that the Sandy Hook promise is something we've had like U Dr summer says that's our um Anonymous reporting app and I I you know we emphasize that as much as possible because there's a lot of research about Anonymous reporting and um so that continues to go on and the school district they just updated their platform and some training so it's it's been a good thing to it's just a reminder to go through and just to let and did I think they're going to give us more resources and then they designated more teams so that seems to be helpful and so it's an anonymous app that that parents anybody really can put something like they're worried about
074something or they hear something a lot of times students will hear something but they won't say anything and we know the biggest thing to stop violence or stop students from hurting themselves is to speak up and sometimes they feel like they can't say it too um they don't feel comfortable maybe saying it so that's the app that they can use so so um what I have for you so as we've disc discussed before we uh contracted with tetratech and nerta to conduct an energy report and we finally got the final report it's over 400 Pages it's there for your pleasure reading pleasure but I just wanted to give you a very brief overview yeah every page we'll be here till tomorrow um no I just wanted to give you a summary of recommendations that they
075made for each building in the bus garage just very very high level um and to give you an idea of where we are in the trajectory of that so next slide please so the report looked at five different um energy efficient measures weatherization clean Heating and Cooling lighting um opportunities for retr commissioning of central heating plants and then the clean Transportation study next slide so the at the high school there were three recommendations the first recommendation is to install a GE geothermal system which we had mentioned before the second recommendation was to replace all of inter all the interior lights and the third recommendation had to do with um we have an old uh storage tank in there that has to do with the heating system that Scott can answer questions in detail if you
076have them but what I included here is just a summary of what the cost savings would be um for each of those things so geothermal is something that I mentioned at the last meeting that was actually something that Sarah Hana mentioned that she was putting a bill forth for and looking for districts that wanted to apply for a grant so if that goes forward I think that that could be something that we would want to jump on the geothermal system is actually recommended at both the high school and lyen Avenue um but as you can see it represents a significant cost savings for fuel so just in a round estimate at the high school they they are estimating an annual cost Savings of over $200,000 um obviously that fluctuates based on the cost of fuel
077um but the interior lights is something if you remember was approved the last the um Capital project so that is something that is part of our proposition that we are working to replace here at milroad and the high school so just converting all of our old lead based lights to LED lights is a huge upgrade there'll be occupancy sensors too so we have a um quite a cost savings with that next slide Lyon Avenue um they recommended changing the fuel oil boiler the interior light replacement um replacing our steam trap survey just insulating some of our old pipes and then our equipment changing to a summer holiday schedule so that's just to conserve energy in the um holidays when the students aren't in session or during the summer when we have a smaller staff I
078know that Scott and his team has worked on that since we've digitized a lot of our controls we can actually look um at a panel and take a look at where the energy is being used in Heating and Cooling and we can um balance that a little bit better so we are already experienced some cost savings there as we've talked about before lynon Avenue is our oldest building in 1937 it was built so there's a lot of in infrastructure upgrades um and we'll be looking at Future capital projects at that building very soon next slide milroad there were two recommendations one we're already um is under works as I mentioned is the light Replacements and then the second one was the summer holiday schedule for heating and cooling which we're already um taking into account
079and making efforts to save money there next slide and then just the last one this was rough cost to um fully Electrify our entire bus fleet so as you know beyond these six buses we have to put in a capital project for a complete infrastructure overhaul in order to charge more than six buses so our options um to do that would either be at the lynen Avenue bus garage or the millroad bus garage and so those are just general costs around $2 million at the lyen Avenue bus garage and then 1.2 at the millroad bus garage um so if we do move beyond the six electric buses if we were able to get the four this year if it's voter approved and we move beyond that we will have to put a capital project up
080for infrastructure in order to charge anything in the future that would be something we' do uh in 2026 if we continue to Electrify the fleet we would have to put up a capital project for infrastructure in order to charge the additional buses but not not this spring but next next year correct okay yep and so you can see the detail of the report um we can also publish the report on the website if you feel like the the public would like to look through it but those just High level of what the report goes into more detail at every building a couple questions if you can back up uh two or three slides um this one um uh items uh 4 a 4B and 4C are we already doing those do you want to speak
081to the the steam trap the sum of the pipe insulation yes um 4C as I talked about when we digitized our controls yet and then you can talk to I mean my the the only point I mean they're small but it just seems to me if the payback is so short we should just do them we're doing them right now yeah they're large uh steam traps alone uh failing steam trap your boiler just going to run it's never going to shut off so we we stay on top of that uh the holiday schedule there's no sense hea and cooling building nobody's here so we put it in a holiday um and the pipe insulation that's we're actively always doing that of course you you know be pipe it just emits all the heat that's coming
082out of it so yeah okay and then on uh uh the most significant one the geothermal uh the installation cost A 5.6 and it was like 4 million at the high school there are maps of where they recommend that that go but this is just for the installation cost that doesn't include the piping and the equipment would we get I mean six a 61-year payback um is really probably not viable um but is there is there State a grants that would cover this well not any longer there the energy grants are no longer there but that's what I was referring to Sarah is trying to push through the bill for a grant specifically for municipal public municipalities like school districts to be able to put in systems like this um whether or not they'll go
083through I'm not sure okay the incentives are no longer active yeah is short of incentives I mean something with a 61e payback is probably expensive just nice think about but that's about it yeah 61 years okay all right thank you you're welcome you well nuclear fusion by then yeah all right where does that bring us um administrative reports yes oh yeah I kind of went through sorry question uh committees uh I think we've kind of covered facilities maybe uh advocacy you guys I think had a busy meeting one of you want to give a read out called the community engagement committee um and I'm sorry I I was just reading what was written J sorry um yeah we had um a town board member Julia Solomon join us this evening um just to kind of
084talk about walkability for students and thinking about how to even begin sort of approaching that with the town maybe in conjunction with them um and she she was very helpful she brought in a big map so we could kind of look at the different areas where it might be helpful for students to have more walkable and safer walkable access um to school and um and then she also kind of talked a little bit about about the comp comprehensive plan that the town is kind of initiating um a forthcoming sort of 2year more or less um look at what what the town needs and wants um so it was just a very initial sort of meeting with her it's very nice to have her join us you know and and Julie also mentioned um how helpful
085would be to have the partnership between the district with the town on this comprehensive plan um you know looking at that going forward um and then the other thing we talked about is our community engagement partner tour for tomorrow which all of you are invited if you have the time um it'll be at the high school and so we're looking forward to that this is our first uh first foray into it so it should be really good and um that was it good all right great uh policy Charlie all right um so this time and if you remember last time there were a lot of updates around Transportation um and Anthony helped out a lot with those things this time um we looked at am I still off hello all right I gotta get closer
086all right so this time we went on to uh a policy um with Dr Summers and uh Mr Rody and um Donna to take a look at how AI is a part of our schools but how we need to have an encompassing policy for that so you'll see that on for first read tonight um the focus was Major U mainly on uh an effort to create a policy around umra from plagiarism and um doing these deep fakes um to keep it a helpful for the teachers and the students uh in a way that would grow the education using AI when that comes up in the classroom uh another area where we looked at policies was around facilities there are quite a few that we Consolidated um you'll see that in the policy agenda so um
087you know took review from Scott and the facilities Department um to look at those so we always appreciate that I think speaking from a Wei as a ond policy person but um as the policy committee as many other people from the uh not from the board uh always appreciate those expert opin opinions and people looking at it and saying what am I doing does it match what the policy is to make sure we're having an effective policy um so this time we had five or six facility policies um and then also have a few on the way from um pup Personnel Services that's what's going on policy excellent thanks [Music] um all right that uh brings us to Boe member comments anybody have anything uh they want to share get off their chest um yeah
088I just have a lingering thought from the um Capital project discussion when we when uh interior work is considered um someone mentioned potentially like updating bathrooms or doing something there um it would you know when I think about that work it would be nice to know about um access to gender neutral bathrooms in whether it's the high school or Lambs if that would be of consideration and whether you know ease of access is there if that could be improved if uh if that's going to be an area to touch upon in the future yeah we we already have I Scott might know numbers better than me but we already have gender neutral bathrooms throughout the high school yeah right Scott yep and and I and I know that they exist and my my consideration is
089just you know if you are a student who chooses to use those bathrooms what is that experience like in terms of access um just as a consideration to make sure all right thank you Kelly I have a quick question um for Aaron so when we were in Albany and we talked to sarahana and she asked about the um paperwork for our uh solar panels did you hear anything back from her on that or we actually got approved for our portal Oh yay yeah which is great so now we can um fill out all the information to get the reimbursement yeah so we are expecting up to $3,000 a year in revenue or or reimbursement for energy credits oh that's terrific and and one other thing that she did mention and I talked to Russ about
090this a little bit um before we spoke with her the Kingston uh School District was there and then we three of us were there and we had a board member from sties and so she shared with us that most of us have very similar concerns whether it's affordable housing um you know mandates without funding things like that so she had thought that maybe we could put together a zoom type of a meeting with all of her districts so I didn't know if that was something we'd like to pursue you know in the form of an email just asking her if that's something she would still be interested in doing um but I think that would be she was excellent so I think it would be I think it'd be a good idea and absolutely yeah
091who would would would you be the one to follow up on that yeah I certainly can and ask her if she has something planned I think that would be great to pull all our resources yeah anybody else no uh Bose Spotlight I think that's just information um and then the Bose nomination information uh I think is uh in there and we will vote on a nominee should we decide to do that uh at our next board meeting on March 20th um to my knowledge Gully is uh the only one that has uh come to us seeking a nomination is that right yeah thank you for coming all right so we'll uh we'll uh uh take that up at our next board meeting that brings us to policy review we have seven uh first reads uh
092first do I have a motion second any questions comments on any of these NOP all in favor I opposed uh brings us to consent agenda uh do I have a motion motion second questions comments on anything on uh the consent agenda no paying a lot of bills um all in favor oos then that brings us to Personnel agenda now I'm going to ask for a motion a second and then uh there's some clarification that uh we need to do on a couple of these uh but first uh do I have a motion motion second all right um uh do you w to that's item 20 yeah and the spring coaches is item 23 yeah okay so those those will be adjusted um any questions or comments on anything here all in favor I opposed being
093thorough I do have a a quick comment I was hoping you vote no to number one um I tried to stop it earlier I think he's hiding back there but uh come on Mr cell I can't see you this is a big moment so I'm happy for Mr Costello um he's going to be retiring uh come August we I can't see you so it's hard for me to but we really appreciate you and your dedication to the school district and your focus on every student and the programs that you've brought here have been absolutely amazing and have brought a lot to our school I've learned a tremendous am amount from you as a leader as a person you genuinely care you're just genuinely invested in our school district and in students and he talks about
094his students that he had his first day of school I'll remember those students um and still gets phone calls from those students so we appreciate your dedication and um we will miss you in retirement but we know you'll be here and thank you so much um the input you and and the everything that you've done for the district is going to on for years so we appreciate you thank you and I'm sure there'll be another celebration at another time too I won't make you talk unless you want to say something I would say I hope you'll be missed but I hope you'll be around in some capacity so um but uh everything you've done greatly appreciated that brings us to our second recognition of visitors um same protocol applies uh anyone would like to speak
095to the board no uh you can have another brief moment yeah for e thanks I think that was it all right that brings us to adjournment do I have a motion I all right than