001thank you good evening we are hosting the charter school public hearing for the urban choice charter school this is may 5th um the law the education law subdivision 28 section 1 in regulations of the commission of education new york crr section 119.4 required the board to conduct a public hearing within 30 days of receipt of notice of an application for new or revised charter school the board of education of the rochester city school district is conducting this public hearing regarding a proposal to establish a new charter school the purpose of this hearing is to gather community input to provide to the new york state education department regarding the application under choice charter school current charter term is july 1st 2020 through june 30th 2023 serving students in grades k-8 with the maximum enrollment of 400
002students urban choice charter school is requesting a revision to discontinue the requirement that urban choice charter school contract with an entity that provides comprehensive management services the school plans to hire additional staff and our partner with consultants to assist with turnaround efforts this revision will be implemented immediately upon approval by the board of regents a determination regarding this revision has not yet been made and is currently under review by the new york state education department madam clerk is there any speakers there are no speakers signed up to speak or in the room at this time thank you so this charter school hearing is closed thank you very much good evening before we actually get into uh deliberations i just wanted to make a few uh comments this is the last deliberation before the board has
003to approve the budget but i want to remind the board and i want to remind the district that we have been charged by the commissioner rosa with particular she's given us a particular charge and that is that we have a balanced budget that we adhere to the commissioner's mandates and that we adhere to the state monitors academic and financial plan so as we are moving through this budget this evening those are the tenets that we have to keep in mind that we have to assure the state that we have adhered to what they have what she has mandated us to uh to do and so with that i just want to welcome you to this um to this evening we've got a lot of work to do today and i'm going to turn it over
004to vice president and chair of the finance committee uh beatrice lebron vice president president lebron thank you president elliot so um as president elliot has mentioned this is the final deliberation before we take an official vote um next tuesday and um there are still time there is still time for commissioners to also submit any final questions if you will but tonight we're going to be covering school profiles school programs budget allocations and school supports and then we will dive into the capital improvement plan and then we'll talk about the arp and sursa new binder that was delivered i got mines earlier this week so with that um same format as last time i'll start to my right to my left left and right there are some folks on zoom as well and our parent rep
005for finance committee rebecca who's also a representative of the parent leadership council here in the district plaque is here tonight as well so she'll also be participating and asking questions um and so with that we'll go round robin um we'll do it the same as last time in terms of the formatting up to three questions before we move on to the next commission and the next and hopefully we'll stay on track with time as president elliot mentioned there is a lot to cover tonight and i i would just add that it is very confusing budget still we all have acknowledged this and so there are pieces of the school that you may actually have to kind of cross-reference in other sections and area i just ask that you keep your question to the section that
006we're covering so if it's in school profiles then you go over to position summary and if your question that your question relates to school profiles versus position summary um and that'll just help keep us on track so with that we're going to start with school profiles i tend to believe that schools are the most important piece of our budget and that it is all of our jobs to make sure we're advocating for all of our schools and making sure that they have the services and the staffing that they need and we tend to fall short in that area but hopefully one day we will get to where we need to get to so with that i'm going to start to my right i don't know yeah to my right facing this way so it will
007start with commissioner patterson first tonight commissioner patterson any questions on school profiles which is the first portion we're covering yes thank you referencing pages 40 and 41 section of school management and a summary page on 40 and 41 for the schools without significant changes can you specify what caused the change i'll speak about north northeast separately and commissioner patterson you're saying the schools that have what significant change right significant changes and um for example yes uh specifically can you speak about enrollment or program changes which schools because when you say what do you mean by significant changes just give an overall um a view madam superintendent of all of the changes that have been made uh in the schools just overall so you know there are some um changes in terms of you know reduction
008in school five for example one of the biggest one is leadership academy for young men we know that's going to be closed and then there will be added funding to northeast college prep so just an overview is what i believe the commission is asking we've added another million dollars to sure joseph wilson high school so okay so just um briefly as far as the work with the schools the school chiefs obviously are responsible for supporting each one of the schools and programs that you see listed on pages 40 and 41. how we got to today was certainly by conducting individual school and building meetings with each school to determine what the staffing needs were with the principals or the program administrators they looked at baseline staffing by the total projected enrollment by contr by the
009contr contractual excuse me obligations and the projected um to ensure that we had equity and resources using school grant funding and so when you look at the changes you have to take this sheet on 40 and 41 and then you have to crosswalk it with the arp and the cursed document because it looks it may look like things were reduced but the staffing really did not significantly change in our respective schools and programs as president elliot said you do see that certainly leadership academy for young men that school will close on june 30th so there's that significant change you do have some changes with that move you do have some changes that have occurred relative to north east college prep with some of the moves from leadership going into that school but as far as
010staffing there aren't significant staffing changes and again you can see that reflected in arp and cursa um with our with our schools and our programs and of course and we will be i'm sorry and we will be addressing there are some changes in here relative to food service but we will be addressing that a little bit later but there's there's no real there's no significant staffing changes in our schools and this is a summary of the the deep detail that you'll see as you move through as we move through the uh this section and so um more of the detailed work as the superintendent has said is uh in containing the pages for each school thank you commissioner patterson is that the last of your questions for right now for this section for right now
011yes thank you okay i'm going to skip myself and go last commissioner simmons thank you vice president lebron i did have one question regarding on page 40 as well i wanted to start there with uh school number four george mather forbes school i noticed a reduction in about 230 000 um and again i think you said crosswalk that with the curse of dollars but i didn't want to make an assumption there chief strickland is going to respond is your mic on good evening yes good evening commissioners uh commissioner simmons to answer your question uh some of the decreases are are as a result of special education programming uh in particular there are students that move in and out of the school building and it has to be right-sized appropriately and as students are actually assigned
012special education services the contingencies that are built in the budget then build the programs back up so every time like for instance if a student is in grade six and a paraprofessional is assigned to that student that paraprofessional would leave the student causing a reduction in the budget but again when you crosswalk what's on their actual sheet and um combined with their arpan source of dollars there's no true reduction in programming okay that's what i thank you for that explanation and my second question is in school profiles just looking across again this may be another crosswalk situation i look for it i feel like i found it but facilities for example i noticed about yeah give me one second so it's various schools it's various elementary schools about 10 of them we're on the facilities
013starting with page i guess you would say 42 for example the facilities line i find that right at the top the reduction is like between 45 and 50 each school and it's among about 10 elementary schools so i just wanted to get some clarity on that thank you commissioner simmons i can respond to that what you'll notice is it was a great noticing you'll see a decrease in facilities for the first first number of schools up until about school 16 and what what happened there is a custodial position was moved to arvind sersa so it may not be here on this piece but it was moved into arkansas and then once we got the number of custodians over that we needed to you'll see that that number doesn't decrease and the other schools move forward
014okay and then those will be sustainable dollars for full-time positions under open search absolutely okay thank you good evening i'm not sure who to direct this question to but um it's kind of a follow-up from i think what commissioner patterson and president elliot were asking so i'm hearing that there aren't any staffing changes overall across the district as far as reductions no okay but there are increases to reflect i mean we should see increases in staffing for you know counselors social workers and all the other emotional support that our students need and so we should be seeing widespread increases not necessarily widespread but for targeted areas so you bring up counselors and we brought this up at the last meeting commissioner malloy if you look in the arp and cursa document you'll see under priority
0152 which is the social emotional supports that there's 1.2 million dollars for counselors and that's to ensure that each one of our elementary schools has a full-time counselor so how many full-time employees does that equate to eight in the in that particular line one point one point two is eight full-time counselors but we um looked through our um cursa dollars and we can actually that number i worked with the grants department we can actually have 16 elementary counselors so that's actually 2.4 so each elementary school will have a full-time country i guess it'll just be helpful because it is really confusing to go between different binders and try to understand this information and for someone who isn't a seasoned finance person it makes it even more confusing i just the information that i think i
016need as a commissioner is just clear-cut how many full-time employees does that equate to for every category how many social workers can we expect to see increase and i'd like to see that matched up with a dollar amount i just need it presented in that manner i think everyone does it's not just me um the public needs to be able to decipher that as well so regardless let me just do a say back for you so regardless of the funding source a fund title fund arp or cursa you're saying that you would like to see it lined up that way well at each of our schools how many increases at each school are we going to see that is though it's not all in one document and i know again that's what we we talked
017through but if you do go through the the arp and cursive supplement it's not only by department by school and by title it is there okay so i guess putting it in one place would just be very helpful okay thank you um i guess the other question that i have is um where can i find information on the type of meaningful anti-racism work that the district is engaging in for our teachers so as part of our arp in cursor allocation we did outline provision of funds for every employee in the district to engage in the initial 15 hours of professional development around crt and anti-racism in addition to that individual schools have initiatives that they'll be undertaking depending on the size of their staff and the previous experiences their staff have had so there are
018provisions outlined and in addition to that because we are still receiving inquiries from our partners outside of this budget cycle i can anticipate coming back to the group and adding to um what we've already outlined as efforts because we have had an increased interest in that kind of work in the district as of recent but that's not something that is mandated mandated is or directives so we can highly encourage participation in what we think is the most important special development as a result of some of our collective bargaining [Music] conditions we also can very much during our super ninth conference days or our half days highly encourage our principals to deliver appropriate conduct or appropriate content but we do have provisions in place to ensure that every staff member in the district has access to
01915 hours of professional development because we have to compensate by hourly and we've made that availability cell because i guess in a district that serves 90 students of color we need to make sure that the educators who are in front of them are engaging in that professional development thank you thank you commission adams i have to comment on that because i'm like concerned about how this anti-racist stuff is even being vetted because i just was at a uh a session where the number one point the first thing when it opened up it had anti-racism had a line through it we're going to talk about that so i have to question um the legitimacy of our intent with this are we just doing it to check the box or or are we going to be have
020the courage to push through but that ain't i i just that was just a response to what i just heard you say my one question is um 57 school i'd be driving past here i know it's supposed to be closed but it's a lot of activity over there i mean is there some expenditures going on over there i mean it don't look like it's closed it'd be so many cars up in there and i don't see it on the book in here as far as um there's a special ed class at 57 right now dez is going to come talk to some special ed programming at 57. okay there is a lot of activity over there because it's our special education offices so all of our associate directors are there and we have a clerical
021staff that processes all the preschool and some of the other uh initial referrals so it the the space is used it's a very small building but it does house all of our associate directors and some of our teacher coordinators of special education they run their zoo meetings out of there this you know when when parents want you know their cscs remote learning so that's how that's the use of that building okay okay i just knew there was a lot of activity over there for to be a school is closed all right i'm good thank you commissioner adams rebecca thank you um so i'm a little nervous about moving our janitors to temporary funds what is the plan for bringing them back to the general fund so it's it's a multi-step process we have some time
022to certainly look at go through each budget process to look at what the allocation is needed but we also included it in the long-range plan um mrs hetherine to make sure that that was included in bringing that back to general funds so that's something that we have forecasted as as you move out through the the next several years um so my next question is and i'm i'm not 100 sure that i'm understanding this correctly so please correct me if i'm wrong but um the numbers listed for total enrollment per elementary school don't match the niced numbers for 2019-2020 school year um and that's true for about 80 percent of the elementary schools all of our numbers are higher than the niced number um that are different you said 1920 so for the 2019-2020 school year
023which is what niced refers to as enrollment from their records so for example school number five on ours lists 662 students but nice it has 644 as our total enrollment for that school year the reason that i bring this up is partially because there was all of that that happened with the you know us claiming a certain number of students and then not and then the fulfillment um but then also if we are making decisions based on information that is not accurate it it just i don't know how we make those decisions if the basic information because my understanding is that these numbers are bed stay information so they should match there should be no you know there should be no difference but when you have things like 53 school reporting almost 300 students in
024this book but i said reporting 220 and having that drastic of a difference i'm just not sure if i'm just i don't know where my question is in that but like good evening good evening so thank you for the question um what happens is the data cycle for data reporting and publication of the data sets are lagged by a year so the data that you're going to see for 2019-20 is the last published data by new york state education department and they they vet the data after going through a process of review and then they publish it publicly so that's why you see 1920 in the new york state data site however we collect the data every year on beds day which is the first wednesday of october we are going through our internal cleaning
025and we report annually those data so that's why it ends up being lagged by a year so when they do their next release you'll see 2021 and will be already working on collecting and validating the next set of data for the next year so that's why you're seeing 1920 and we are using our current enrollment that we have and that we've been collecting from the beds day enrollment count so that we have the most up-to-date data but that won't be published through new york state data site because they are lagged because of the way that data are reported and validated does that help so they're behind by two so what they're reporting is 1920 but the 1920 even though it's two years ago in our book is going to be different than what new york
026state has so what we put in there will be the data that are related to what we have here in rock 3d so what they publish in the accountability there are different accountability factors that are applied to the data when they get released on the data site so for example we might have students that are excluded from an accountability calculation new york state will automatically exclude that when they publish those data so when we see students in rock 3d we have our way of collecting and reporting the data so that we can internally make decisions but on state ed's site what part of that data cleaning and reporting process that happens is they apply those data filters and those data filters a lot of times they're not the data filters that we have and that
027we're using to do internal decision making so i hope that doesn't make it too complicated but that's why it's lagged so the graduation rate for example is lagged some of these enrollment data are lagged and you'll see slight nuances and differences of data from data that you might use internally for decision making versus what you'll see on the site it's really just because of that process that new york state education goes through in the processing of the data versus what we need to do when we're pulling data to make decisions locally i think i have more questions than answers but um thank you rebecca um commissioner powell is on zoom i don't know if she has any questions i think she said no thank you commission powell um dr jala do you have any questions
028right now on this area all right i'm going to go to president ellie and i want to apologize because i just completely skipped president nelly so i know i was not commissioned so president one thing that came up as i was reviewing the budget that we have uh in particular this section that we have um sorted to what um southern is saying about enrollment numbers but i'm wondering if we can also include uh in our budget for um next year projected enrollment numbers it's what i'm interested in because as i read the cip report there are projections in the cip report and i'm wondering if we can have those projections included in the um in the operating budget here so um for next year i'd like to unless we can get it done this year
029that we put um uh projected enrollment numbers how far out well for for for the current school year i mean for the proposal for next the next time just one year out that's just one year okay yeah and again that information is in um is in the cip we we had conversations around you know we've vice president and i um talked about rochester international academy we've had a leadership meeting at and montessori and so you know just with those two meetings and you know some of the concerns that our school buildings have are we um you know we heard what they've said to us and are we beginning to uh position our budgets our finances in order to be able to accommodate the work that these schools want to do for example in montessori you
030know they want to have um [Music] three-year-olds the the three this is the epk program in their school because parents have been asking for uh their students their children to be able to to enroll in that program and so there are some issues that have gone on around there but my concern is is that i'm interested in us positioning ourselves for um four three year olds in the uh in that program and then um in the rochester international academy currently they have like 70 students and you know they've got a two million dollar um budget here so how do we be cost efficient and continue to move those students those refugee students uh into into that building i know we've got work to do but i'm looking at two million dollars and we've got 70
031students it would seem to me that we can place more students over there until we get that program together i want us to be cost efficient with this we we've got and to me it just seems that it's a matter of we can get the we request respond uh appropriately and meet the the tenants of the state that we should be able to place these students over in in montessori because that's a lot of money for 70 students okay i'm going to take the question separate so montessori supports three three-year-olds through grade six by program how we fund our three and four-year-olds in this city is through a majority of grant funds and so in order to ensure that montessori has the capacity to support three-year-olds we have to work with our early childhood department
032to determine how the funding is able to both meet the legal expectations of having three and four-year-old programs in terms of program enrollment how things are articulated and meet the montessori expectations so there's a reconciliation of what montessori programming needs to do and what upk program needs to do to sustain the funding so as you brought it up we are currently looking at that and we will be able to support an additional staff member at montessori for our early childhood as a result of the efforts that have already been forward the second piece around montessori programming holistically in the arp in source of funds there is already earmarked funds for montessori as well as other specialized instructional models in schools and when i say instructional models i mean the things that the schools attend to
033that makes their schools special we do have funds set aside for montessori as an instructional model to fortify their offerings and move forward so that is already appropriated inside of the arp and sirsa um arp and source of funds so dr black can i just do just a little bit of a stay back on that so for example that might mean if if teachers or staff need training so that would be or professional development that would be included or and or if there are instructional materials that are specific to montessori that that would be included to make sure that they are where they they should be given the number of students and staff that they have yes we recognized when we were planning for arkansas so that we had a number of programs including montessori
034across the district that for various reasons have not had the district's support to pour into the instructional model so we lift up montessori but we have ib we have avid we have pbl we have expeditionary learning and so as a result of the influx of funds we were able to set aside funds for all of the instructional models to pour into training materials supports whether it be a centralized support and i also add that we actually have as part of the deployment in teaching and teaching and learning someone who's going to be on our team that actually holds the support for all of our instructional models and so whereas previously a montessori school or an avid school would have to do a lot of that work internally in their school we're going to have a
035centralized support so all of the folks who run an instructional model will have a centralized person that can help navigate all things around or organizing for pd or trying to find additional resources so that schools are left to do the instruction and we're able to do the support this yeah i was just going to say so funding is available to position these programs okay so that they can operate with fidelity yes ma'am okay all right so if we go to page 75 for edison i see that there's a decrease in enrollment um from and so i want to know why we have a decrease there not that we should not have a decrease but i just want to know and where did those students go and well i'll let you answer that question first i'm
036sorry can you repeat the question regarding edison um the enrollment for 2021 it went it's 1500 but in 2018-19 it was 1800 so where did those 300 students go hello okay uh thank you president elliot uh so we go based off of the 2020 2021 enrollment so currently we're at 1500 but i am unable to speak to 2019 and 2020 okay so i know that a lot of the numbers that are moving forward we're going up based off of the 1500 students and that also includes the p-tech program but i cannot speak for the year before as of right now part of it is you know our enrollment is declining now i need to see we need to just take a look is there a similar decline in some of our other schools so one
037of the questions i would like to maybe you can yeah if i can um dr meyer small there may be an answer in placement so if you can go into placement and find you know why um you know in 20 in 1819 we had that number but now we have uh 2021 and we know that there was some there's always been concern about the number of students that i enrolled in edison so maybe they've just taken what we've said from this dais and you know began to make some decisions within in uh in placement but i'd like to know that okay and then just in terms of um and this is the last question for right now um vice president um in terms of the suspension numbers that we have over at edison do we
038have the funding in place here that will help them to reduce the um the the the conflict that um edison seems to have absolutely president eliot so first and foremost the our curse of funds that have been allocated have been really pushed excuse me so in our high school programs our ninth graders traditionally have uh high numbers of suspensions so one of the things that i've been working with principal scott around is in the area of how does this ninth grade academy model look to support those students first off getting them five credits by the end of their ninth grade year as well as making sure that we're talking to their social emotional learning in the schools so that includes a designated counselor actually i believe he wants to put two counselors at the 9th
039grade level with also the uh one administrator that's designated for that actual grade level to continue to support those students because we know of the more uh credits that they accrue in ninth grade the more social emotional supports that they get in ninth grade will help them throughout their high school experience overall so the look is through these arpent cursive funds we're just going to really pour into support that support into that grade in particular so that we can really support the graduation rate overall i have other questions but i'll stop right now about that yeah thank you president elliot first and foremost i do want to uplift commissioner adams mentioning the activity at school 44 and it brings me back to two budget deliberations ago when we were deliberating closing 44 and the school
040board was told that school 44 was going to be turned into a southwest pre-k enrollment the numbers were not adding up um and i adamantly fought against closing that school one i taught at that school and i loved i loved that school and it could be it is a small building but it was um impactful to the 300 plus families that were there and our staff that were dislocated to convert that building into office space and we should be furious and offended as a board by that comment that we've allowed it to just become office space like that that to me is wild um and i have to bring that up because as we move past this budget season and we start hearing some of the repetitive conversations of like right sizing school closures mergers
041allocating reallocating resources that we closed the school and we allowed it to become office space and i'm going to reiterate it here that we should be turning back buildings for schools that we have closed and um looking at those things to reduce our footprint before we start having conversations additionally about school closures and mergers so i just want to put that on record in 2022 budget deliberation and folks can go back to the 20 um 2020 budget deliberations to go back to the remarks about all the promises that were made with that building and how we were going to have a southwest pre-k program um the other thing i just want to uplift is the repetitiveness of telling us to crosswalk between this new document that was just produced so this is the book where
042i just got it recently um which i don't even know if it's public yet so they want you to crosswalk to information that they just created and just released along with what's in the budget book and i know that president eliot you mentioned what our state commissioner has allocated for us to do which is to pass the budget that meets the state requirements that is balanced i have no way of actually confirming that this is a balanced budget and that this budget even aligns with the state monitors plans and the strategic plan just based on the layout and i also do not believe that it should require multiple crosswalks to understand what's actually being funded and not funded and so it is we are required by law to pass a budget that makes sense but
043if the budget does not make sense we should not be passing the budget and i just have to put that on record again i said last week i'm gonna and i'm gonna repeat this again next week when i vote no on this budget um the other piece though to say the cresa and this is and i'll stop because that'll be my three for right now to say that we're having eight counselors and 1.2 million from arp or cressa and terry temporary positions we don't even have the proper infrastructure in human capital and human resources to hire people for positions we have now we are literally running the risk right now of never actually meeting all of our funding opportunities with arp and sarsa because we don't we can't even hire people that we need in
044the positions right now that we already have in the budget right now so i do up i uplift that to say that we actually have to figure out what is happening in human capital and human resources and we can't use antiquated systems we've had lots of people over the years working human capitals with those same adequate systems and hire people and figure out what's going on there and how we align those things to hire people sooner and faster and i just don't think by putting numbers on a piece of paper that that equates to actual physical bodies helping children through counseling and mental health services and with that i'm done i'm going to turn it over to commissioner patterson for round two same um school profiles um commissioner patterson thank you vice president madam superintendent
045did you want to say something i just wanted to go back to i believe president elliot asked about the drop in enrollment at edison and i believe we'll we'll look in placement but i believe some changes were made relative to receivership to try and get that in the cohort numbers down to a reasonable number around 250. so i think that's why you see from seven something 1700 to 250 they were trying to have more reasonable cohort numbers thank you school being in receivership thank you you're welcome okay once again uh going back uh to my initial question i'm trying to clarify be a little bit more clear with my question so specifically can you speak to enrollment on programs or changes that relate to school 46 correction school number eight on page there's a 12.5
046percent it's increased by 574 thousand yes thousand and school 16 if i can give you these all at once page 51 was a 13.9 percent increase an increase by 449 and uh let's see monroe upper page 80. 11.1 percent and increased by 754 000. wilson on page 81 was a 13.6 percent and increased by over a million and page 82 it's northwest on page 82. 16.6 increased by 622 000. so 816 monroe upper wilson and northwest correct repeat please eight yes 16 monroe upper wilson and northwest and that's greater okay we'll start with eight good evening commissioner school so school eight did have a increase in its special education continuum adding about three classes with some special ed components as well tas pairs that are showing an increase in terms of funding for the school
047programming so without seeing the staffing component of it alongside of it you wouldn't see the increased staff that's impacting the increase of um right here the 35.5 percent of programs with students with disabilities that was a big increase for them just keep going 16. we can i have school 16 and um just like carmine school it's an increase in special education continuum we're adding two special education classes there and in addition to that some peris but predominantly the rest of the increases are so small celery criminal increases and i didn't get yet word you said perils or something like that paraprofessional questions monroe upper so commissioner patterson in terms of monroe upper um this is a big lift that needs to be attended to in the academic plan in terms of our bilingual and l
048learners in general in the district as well as our students with disabilities so there are some increases in terms of essel teachers which are english as a second language teachers but also the school is designated in receivership and receives a targeted grant which is called 1003b and 1003 targeted and there were funds actually moved into the curriculum and instruction line to make sure that we were able to provide professional development hourly professional development for their teachers so that they are better to able to serve the learners that are in front of them um i hope that satisfies your question and and in terms of northwest uh so as you know uh with the closure of leadership academy for young men um that is um now causing some distribution of classes and students throughout the district
049and what's happening now is northeast college prep will occupy the building at charlotte so northeast college prep and northwest would traditionally share facilities share staff members so on and so forth and as a result now we have two different campuses that no longer will be connected and that has caused an increase in specific areas like custodial which would normally be shared between the two campuses which now are going to be separated and we have to go based off of the square footage and any other possible contractual obligations in terms of teachers and salaries and whatnot which again they're split now and then wilson page 81. so once again good wilson very similar wilson's exiting continuum on students with disabilities has for instance one 12-1-1 social communications class and social communication class being one of our
050programs they will be receiving projecting to receive two 12-1 social communication staff so that's an increase of one class which will have an impact of a teacher as well as a pair a teacher's assistant and they also have a 612 coming in that also will increase a autism spectrum disorder class that will also increase their staffing on teachers assistance in paris and that's why you're seeing that in the students with disabilities line okay thank you i have another question on uh let's see page 43. it was just a typo and someone else might have mentioned this one of our our last meetings but i think the address is wrong for the school if i'm correct it should be samuel dr mccree way dr samuel mccreeway it's a pre-k to six am i correcting that yes
051you are correct um that was the swing space location and now they are back um on dr samuel mccree way yes right another teachers uh there is a 135 000 decrease was a class eliminated sign correct yes yes at that school there was a consolidation or right sizing of the classroom moving two different strands into one strand as per contract contract regulations however there's still no actual decreases because there is some arkansas funds in which we are addressing their sep commitment number two in social emotional and enl uh which is uh 2.0 ftes okay madam vice president can i squeeze one more question um we're going to go another round sure but that's okay i'll wait all right we'll do one last round for school profiles because this is usually this is all of our
052schools so this is where we usually get the bulk of questions anyway for these rounds um president elliot thank you so i i just i asked about pd as funding for suspensions and so schools in particular that i'm interested in because we were getting a number of student suspension appeals and that includes monroe and that includes franklin and that includes just in general are we those schools that we seem to have a high suspension rate for are we providing the kind of social emotional support and the kind of programs that we need in order to reduce uh the kind of um you know problems that we're seeing facing our particularly in our high schools and with the suspension rate so just somebody asked answer that question in general for me around you know what are
053we doing to address those kinds of issues i'll start with um franklin thank you um president elliot so you know franklin obviously had a transition of two schools into one school um prior to the pandemic right and never had the opportunity coming out of that to build a climate and culture of one school and and we're seeing that based on some of the incidents that we're seeing in the school and so um kova didn't allow that opportunity for kids to come together and create that climate culture necessary i will say that for franklin has a large amount of additional funding through grants and arp where they're connecting with community agencies they're running outside programming they're doing enrichment programming they're working with hillside they're bringing in advisor advisory with their funding 1.0 advisory teacher to do
054school connections with kids they're adding hours for after school programming with refreshments for kids so they're doing everything and they're including that in their school um in their grant portfolio for the following year along with professional development over the summer for the staff to kind of come together as well just furthermore to what dr paluso explained there is going to be some summer programming that's taking place in which we're going to introduce the 9th graders this year to the actual campus so that they can really get a feel of where they are where they're going to be there's going to be some summer program that's coming up to really acclimate those students and i would also say we just continue to have those partnerships between center for youth and been able to be a little
055more flexible with funding because of the fact that we do have our pancursa dollars to actually improve what we are trying to do inside of our school community so that we're supporting the students um and staff uh you know through this those what the money is for okay thank you and then just one last question for uh this round madam vice president with regard to northeast uh preparatory um there's funding in here we have um a for for the 2021 school year 65 average daily attendance what funding is available in order to be able to support uh increasing the attendance rate can you give a page number three thank you so um also in terms of northeast college prep a lot of emphasis been placed on that school spent a lot of time there we
056are looking to make sure that we focus on mtss which is also aligned to the academic plan we're also looking to make sure that we continue to lift the student voice aspect of of the campus which is designed to actually make sure that they feel valued and heard within the school community that means we have to continue to professionally develop teachers so that they understand how to develop the agency and our stu in our students and there's an addition of a social worker within the title funds to continue to reach out to families as well as reach out to um excuse me work family work collaboratively with families the right way so that they are able to find out why students are actually not coming to school and and they would be collaborating with individuals
057like the home school assistants and uh as again as i said before center for youth continues to work with the uh excuse yes continues to work with the campus as well as hillside scholarships so on and so forth it's like really a collective effort to improve the attendance so the overall budget increased by 2.3 million and it doesn't appear that the total enrollment increased you know when you look at the 1920 enrollment year and um 2021 so why the increase of about 2 million dollars um for northeast and this is the school that's going to be going over to the sherlock building that is true so we've given the leadership academy for young men seniors the opportunity to stay at the charlotte building and join with the northeast college prep family so that they can
058actually graduate from the building that they were in since a lot of them seventh grade um we felt that would be best for them uh to get their their diploma from the school that they've been in uh so i would say also before this budget book was happening excuse me and i'm actually on the wrong page my apologies all the way so i've been flicking around as well my apologies again that's why you all have to come prepared yes ma'am yes ma'am i mean i i'm i got you um but the enrollment actually did go up uh it's it's projected at 941. okay so here it says 500 well this is excuse me this is the 2021. so you're saying that's that's why it's probably best if we can have the projected enrollment see what
059you're saying yeah because i'm basing this off and you know so you're saying so some of the increases are because i'm sorry well let me just sort of clarify the you're not including um the leadership academy in that number are you why would you include the because they're going to be graduated right no i know they're closing but you're talking about the students then you just mentioned that you were gonna they were gonna be co-sharing the building no no no no so um we have the leadership academy so every um student at leadership academy for young women men was afforded the opportunity to [Music] make sure they had a place in the trenches so if they're at leadership academy in particular preference was given to our juniors because they had been at leadership uh since
060grade seven we wanted them to make sure they had the opportunity to go okay thank you yes ma'am commissioner simmons continue to support thank you vice president elliot chief strickland just a quick question i was happy to hear i'm very excited about hearing about the ninth grade academies the intentionality behind that we recognize that our students seventh grade no two years of no school and then boom they're right they didn't even have that transition opportunity and that's so important and it's it's still that trickle effect is happening and i notice that you use for example edison as an example the increase in hey we'll take it up to two counselors we know that east high school has done a great job with that ninth grade wrap around service and research just shows that that's the
061that's a you know the sweet spot when it comes to high school i'd like to make sure that i have an understanding as far as how that will be wrapped around the district so not just edison or one other school like how are we demonstrating that beyond just counselors is there um a plan that shows that academy is it where are we with that um like is that some so let me be more clear i know it's happening at edison and they want to be more vigilant about that and the counselor pieces but we know that it's beyond counselors it's like paras and tas and things of that nature how is that happening across the district in their ninth grades so i complete the top half of that question and that there are provisions earmarked
062for every building to participate in the university of chicago freshman academy learning experience where every school takes their principal in a plus two so a team of three to understand and learn about the importance of ninth grade freshman academy we sent a cohort this year this current year we have provisions in our princess in the following year to send another round of people so eventually most schools will have six folks who are trained around the nuances and importance of freshmen every individual school will then use that information to cultivate their individual freshman academy plans they won't all look the same because of the nuances of each individual building and that will then tie into some of the work we're doing around high school restoration redesign in that we'll be launching a couple of different things
063in 23 24 and so some of the freshman designing that's happening for 2223 will then flow into how schools are supposed to ultimately run appropriately for all babies in the 23-24 year so you should be able to expect from the chiefs and they each can speak to what's happening at each individual school the nuance program for ninth graders but as a district we are all learning about the importance of students leaving ninth grade with five credits and how much that impacts their ability to graduate over time right another part that i'm thinking about when i think about these wraparound services and being more intentional we recognize that our educators more explicitly teachers you know they just can't do it all in the classroom they can do a lot but they can't do it all and
064they have the support of paras and tas things of that nature are there any dollars or flexibility in the budget to accommodate them with chromebooks or laptops things that might support how they are able to support and be effective in the school buildings glenn's going to come up and respond good evening just so i understand the question clearly could you please repeat it yeah i just wanted to know as far as first more specifically paras and tas teacher assistants they're often working really closely with students they're an extended arm and may not have the infrastructure to be as effective without tools such as chromebooks and laptops and we want to be mindful that they're usually at the lower end of the salary in this district therefore not able to afford themselves are we as a
065district in a position to provide them with some of those tools so we have been in a position to do that we work closely with the principal in the special education department when a principal makes a request for a paraprofessional who receive a laptop we fulfill that request one hundred percent of the time there are some job responsibilities that paris have that do not require them to have one-to-one technology that would increase our technology budget for refresh cycles years down the road but whenever a principal the instructional leader of the building makes that request the paraprofessional does receive a laptop okay so that's by request that is by request okay uh working with the special education department and um our negotiations administrator megan abate we've talked this through and it's supported on all ends of
066of those those three points right there my point uh the negotiating point in the special education good to know thank you mr van water and my last question is um just around the anti-racist came up that conversation and i do recognize dr black you mentioned hey we cannot necessarily um force folks to attend a pd there's different uh barriers that may um not allow for that to happen i i guess maybe i'm wondering if there's a framework or some form of measurement that allows um the district to support performance in those areas is there framework that we use so a measurement the short answer there's an evolving area of work so in the last board meeting that we were in where we approve resolutions there was a resolution that went through that provided for over
067300 teachers to engage in the first rung of examination of an equity rubric and framework that will help to inform curricular selection and training when we talk about crt culture responsive training or dei diversity equity inclusion and or anti-racism we combine all of those things and quite frankly a lot of those constructs are very different and so as we define as an organization what we really want adults to know and be able to do in service of our students we have to then tailor as commissioner adams um lifted up what that looks like for each individual group so while we do have pd i will also highlight that individual schools over time have done various book studies and examinations of their work around how to be anti-racist and or equity and or dei and we're
068doing that work collectively to kind of shake out and align what that means as an organization rather than having everyone do their own thing and hoping that we arrive in the same place so to make sure that i i have an understanding we have not yet adopted a clear framework on it okay thank you thank you commissioner simmons commissioner malloy thank you a quick question for east so dr nelms if you could answer a question for me i'm looking on page 74 and i notice that there's a boces line that's decreasing by 63 percent and i'm just wondering if you could explain that because i don't see that boces line with any funds for any other school yes so part of receivership allows students to attend cte programs in good standing so when the epo
069was created none of this there were very few cte programs in rochester that had that were in good standing with the state so we were able to send our students to boces over the years we built our own cte programs at east there are six there and so we have a less reliance on boces as a provider and both these can be very expensive too so as part of our long-term cost cutting measure we build capacity internally and have less reliance on both seas so there are some students who have started the program several years ago and as they finish you'll see that number continue to diminish okay thank you thanks that makes it clear um the other question that i have is just a more general one and i'm not sure who would answer
070this but um when i'm looking at each of the schools i see that we have total enrollment numbers but how do we have a better understanding of the true capacity in each of our our buildings so that we know like what percentage are we operating at and i think that that would be really helpful information for me to have as a as a commissioner as we look at spending our our dollars in the wisest way possible so i'm wondering how do we how do we get access to that commissioner malloy we did initially provide some of that information and that's something that we do in conjunction with mike schmidt our chief operating officer and his team but that's something as long as we we can give you the spit specific parameters of which we determine
071school utilization we can provide that that's something okay so i guess i can reach out to chief schmidt i'm just thinking that it would be helpful like moving forward in any budget book to just have an understanding of what the capacity utilization school and what percentage we're operating at because that becomes an equity issue too if some schools i mean there are certain schools in our district that are really just bursting at the seams you know i look at edison and i see that and then i see other schools that have similar programming but aren't in that situation and so how do we make things more equitable district-wide thank you good morning everyone uh hard mate i got this i'm sitting back in the kids table in the back uh the the in your ci
072people click on pages five six and seven there are building capacities of facilities inventory that has square footage capacity that gives you a general jumping off point so to speak as to where we are for each school yes and that's listed yes ma'am and then the uh when we deal with individual uh classrooms and so on what how many students have put in a program and so forth it will begin with this and then we'll we'll modify it based upon whatever the individual needs of a school might be and is that reflective of like recommended capacity it's it's reflective of the numbers that the data numbers are utilized in terms of driving our state aid reimbursement when we do our capital projects so that's the purpose of this document but it does give you a
073sense of the capacity of wilson commencement or whatever it might be and then if there's a follow-up question in regards to how we determine the number of classrooms in the building and so forth we could probably uh tailor that on an individual school basis but this gives you quite a bit of data on those couple of pages that give it to amy it would just be helpful if i didn't have to go back and forth you know between different sections thank you commissioner adams rebecca mr i like to call you rebecca because that's what i know you back so go ahead rebecca thank you um so when it comes to the enrollment numbers in the book sorry um which number is being used for the amount that the state gives us to educate our kids
074thank you again for the question so the beds number which is the number that is collected and reported and validated by the district as of the first wednesday of october is what drives our aid what you see there is an internal enrollment dumber that's captured on a different date and it's not the same number often because we have daily fluctuations in our enrollment students leave students come they graduate etc so the one to answer your question is that's why we do that collection of data on the first wednesday of october which is beds day and that's what is used to drive state aid i'm i'm having trouble swearing it with how things are budgeted if if we're not all using the same numbers so if there is a way excuse me i don't even know
075how to ask it but like how do we how do we face i don't even know how to ask a question if i'm not 100 sure on like the enrollment number so when we're looking at increases and decreases per school program like um alice um holloway school is like 290 which is almost half what they were the previous year but then i'm i'm just having trouble understanding what everything is based on if the number is going to fluctuate and if we're not going to get state aid for students because we get it based on niced numbers or how how do we get i'm sorry how does the state know how much money to give us so they do it based on the nicest number but we do it but we're educating this many children within
076a school building according to our number so how do we make the money match so for the budget um projections when they're doing state aid projections they're going to look at the bets number right for the budget um for the budget book and when they're putting down an enrollment number for us to look at and refer in terms of staffing and making sure that we're providing enough uh supports for the students in the building they're going to use the number that they capture at the date that they capture it so that we can plan effectively it does not have to be the beds number because that fluctuates so the specific date of the poll that's used in the budget book i can ask the enrollment i mean the placement people to respond to that but
077in terms of answering your question about the number that is used for state aid everyone in the in the state on the first wednesday of october stops drops and freezes and counts all of their students so that we know how much money that we will get in return for state aid and it's based on that count on that day but in terms of trying to plan for special ed services and other programs that our students might have we capture it on a different day to make sure that we have had the best number that reflects the student enrollment there so that we can make sure that we're attributing the right number of resources and teachers and and making sure that the right supports are there based on the most accurate uh depiction that we can
078capture at the time that we're trying to budget rebecca i think it goes back to the question or the comment that um president elliot brought up that we need to look at um reconfiguring the book with current and projected enrollment so it's a it's it's a little more clear so people have a better understanding yeah i mean i get where this is i'm gonna use vice president lebron wonky right i get that um yeah and it's it's just it's an uncomfortable as a community member it's very uncomfortable to look and see that like according to this conversation you know for rise academy 106 that we have 347 students in that school program but we're only funded for 313 of them so whether that's students moving in and out of the program and i don't know
079for sure if i'm making sense but i just i wanna i just wanna feel like we're talk like we're going on the same data like we're we're agreeing on the number that we're talking about per student because when we start talking about position summaries like um the the adult to child ratio really shifts if you're talking a third more students then okay also to provide additional information i will ask dr orton to come up and talk about the enrollment numbers that we have in the budget book thank you you're welcome evening commissioners is it off okay so what you're seeing typical i'm sorry now i do the mike schmidt meal um what you're seeing is not typical from past budget books so you are looking at your enrollment that's two years ago right so what
080you want to see is the current and the projected so we will provide that to you and just to answer like school three that you mentioned the two years ago when it was a k8 building now it's become a seven eight building so it is when you look at that like you want to see the grade levels two that have changed um commissioner patterson pointed out that school four is still listed as a k-8 it's a pre-k six so i'd be more than happy to provide the information with the current and any of the grade level changes that have occurred as well okay i appreciate it thank you and then my other question is how do we get the rest of our schools to have the adult to student ratio that we see at east
081because east is so successful but you're looking at just under three adults per student whereas just on the next page you have edison tech which is five and a half to one so how do we when we talk about writing the you know right sizing the district as a parent as a community member i'm more focused on what's best for the students and if a program like east is what's best how do we get that for our students we would need to carefully look at our programs because in order to to staff differently that's going to cause our budget to increase so we have to prioritize what exactly we want in our district what programs you know we've heard things like ib montessori we would need to look at that but if we staffed our
082if and i don't like to get because it i don't want to get into a pitting of east versus the district right but we would it would it would drive our costs up significantly and so we would need to look at how to balance that and to make sure we have the schools that are going to meet the need so in part rebecca in the work for example that dr black and her team are doing they're looking at high school redesign and what are the types of programs that are going to certainly meet the the the needs of our scholars but also provide the the career and technical education and help them to be college career and civic ready but if if we staffed given the current number of schools that we have we we
083would talk about significant increases in dollars to do that and that would then we can't when president elliot spoke to what commissioner rosa spoke to us we have some rules of engagement relative to the the amount of fund balance that we can use etc so it's just taking a look at our schools as we move forward to 2324 and beyond incorporating what our priorities are into our long-range plan to see to see what can we afford given our rules of engagement thank you um rebecca and commissioner powell i know you're on zoom yes thank you um i told you can't make myself heard after i'm past the five day mark and i thought i was going to be well but i continue to test positive um i've been listening carefully to the responses to other
084questions people's questions as you know my my fundamental question is how how do i know if we are in fact right-sized versus simply um not uh apportioning our resources well and the answers i'm hearing first and foremost they show a high level of preparation on the part of those who are answering and i want to commend each of the members of the administration who have provided those responses they they ring true to me they don't sound like answers that were just you know pulled out of uh out of a hat they us they seem grounded in the details and a couple of data points and and they are only data points they're not that they show a trend line but only barely at this stage data point such as the answer to one question about
085a particular school that says staffing is reduced because they're combining classrooms to meet the contractual of size you know sizes and so on uh and um so so those are those are encouraging data points for me and and i again want to up uh commend the staff so far for their attention to detail and um their obvious command of the facts and um i i continue to listen for evidence that we are right-sizing as opposed to simply overstaffing and um and potentially uh squandering our hard-fought revenue that's all i have to say thank you thank you um actually my question i i'm also listening and i'm hearing a lot of answers however i would like to understand what evidence these answers how you're going to produce evidence to these answers to the board and by
086when and i say that because there's just a lot of answers that don't have actual data or evidence right now to produce you guys are just i feel personally winging it and that's great that some of you know your schools and know some of the needs but i'll give an example i'm going to bring a bria so we um i'm going to put it all out on record and i've said this before and it does start to feel personal and i know you guys do not like when i say this but i have to say it because we had a conversation with the state and ria and the leadership at ria as well and it was abundantly clear to us and i say us myself and president elliot from that conversation that the state did
087not tell the district to remove k through 12. they had a number of issues they had a number of issues with all of our ell bilinguals programs period we have a corrective action plan so that was one piece there were some things happening at ria the state wanted those things corrected those some of those things were corrected right away and we have pushed back on the fact that students had stayed longer than the two-year mark i would argue also that the administration and central office has a play at that as well to have that oversight but we've talked about ria and when president elliot mentioned that myself and dr black and leadership at ria went to rhea to have a meeting i walked away from that meeting that we would look at even bringing back
088four through six and doing it in stages i have yet to see that plan and so there's been other conversations and answers here tonight and i have yet to see an actual plan um you're also promising information to like commissioner molloy who's asked about having some additional data points to be able to you know vote or look at this budget differently i don't know when that's going to come and i say all those things because again this is probably my fifth budget deliberation at this point and i feel like every year i hear from different chiefs so there's only one chief that i've seen here consistently i just want to put that out there so welcome to all the new jeeps um different deputies welcome to the new deputies for this budget here i just
089want to put it out there like there's lots of new faces and every year there's lots of new faces and it's a repetitive conversation but what's not repetitive is our leadership in the school so it's not repetitive it's our families and then we have these larger conversations as to why families leave the district and this is it we are here we are having the same repetitive conversations year after year and we can't give consistency not this is not solely on you all and i just want to uplift that too because again some of you just got here you just got here some of the board members just got here but some of the board members have been here for a very long time some of the other folks that work in this district beyond you
090know that mid management and below have been here for a very long time but it's a repetitive conversation i just need to understand when we do we actually get data and evidence that these things are going to happen when they're going to happen what the plan looks like again we're just speaking on we alone we should have already had a plan for four through six to to re-engage with ria and i just want to put that out there um and i just want to remind the administration that the board decides these things too in terms of the direction and that we can work collaboratively but if it's a board majority direction there is no negotiation on that and i just want to put that out there so one i want to understand when we're going
091to get evidence of everything that's being said here tonight what's the date because this budget goes to vote next week but we still have to live with this budget starting july 1st i'll start there who wants to answer that i'm sorry i cleaned up the date for what i'm sorry okay okay so i'll start with the beginning of maria and then chief paluso can chime in in terms of the meeting that was referenced around expanding and adding grades to ria that is actually accurate that we did have a conversation with the administration that ria myself um president elliot vice president lebron and left that meeting with the notion of a request for a plan to add potentially four through six quite frankly we are still working through what that means because the implications of adding
092four through six at ria has other indications on other schools that we support in the district we know that dr meyer smalls and i talked very recently about what the addition of five and six might look like and not four through six because there are long term implications around grade configuration that we have to consider around the amount of transitions that if we add a grade at a certain time what that means for a two-year timeline so we are more than happy and are going to come back to the board with our rationale and thoughts around at which grades do we need to add and which grades are which intervals and the possibilities of those things as i shared the meeting where we all together it's not just as simple as moving kids from one
093building back to another and letting it be done there are implications on all levels of all of our systems that in this iteration of this administration with this body that we have we want to be more deliberate around how we make those decisions and so i can commit to on record right coming back to the board after this kind of conversation around what else is surrounding so it's not just one some total decision about rhea it's what's in this entire book that impacts what happens at one program in one building with one group of kids and so when we have that we can then make provisions around how we utilize our very limited resources to attend to our priorities one which we heard very clearly is the expansion of ria back to eventually a k-12
094continuum with a notion that most immediate is thinking about four through six um and so that is the thing that i can speak to in terms of the ria plan because that has been an ongoing conversation in terms of the immediate ria in the budget um if unless you need a pause i'm gonna turn it okay possible you pause for a second right so thank you for that answer i do think that is a more thorough answer than we've heard on some other things but but my question still remains is when we will when will we see that plan because we're expected to vote next week but we still have to live with this budget july 1st which will have some implications come september and i hear you dr black you don't want to disrupt
095we've had we've had for those who may not be aware we have had some powwows privately around this subject so she knows this was coming anyway president elliot has also spoke with we've had some powwows um and i i just need to understand when we're going to get that plan because this was a while ago that we walked away and i would have imagined that it would have been in in seen through the dollars right because our budget is our obligation it's our priorities and there's a lot of priorities that are being mentioned here being said but i don't see it in terms of numbers through this budget book so let me say this if in the event we do move forward both with this budget and to add any additional grades to ria because
096we have contingency positions built into the budget already the addition there wouldn't be a huge shift in dollars it's just a matter of positioning people i think when you talk about kids when you add grades to a building you have to get kids from somewhere and so if we think about adding four five and six potentially to ria are we talking about any new entrants to four five and six are we talking about going to where they currently live and say hey you have retro rights too we have to think about those things in terms of not just the positions and the budget those are covered we can cover additional staffing so we want to change programming and you've heard that notion for both our spec continuum and our language continuum we can do that
097part but it becomes the logistics of how does it impact kids how does it impact families and the one example i'll offer is if we were to add fourth grade four five six i'd literally have this conversation right now if i have a fourth grade student who comes into rhea and they do their fourth or two years or two year timeline they go to sixth grade so you'll stay at ria four or five and potentially enter at sixth grade which is our natural cut point if i add four five and six for real and i enter you at fifth grade give you two years you're going to do five at ria six at ria and if we change our configuration in the year now you're going to enter at seven having missed that sixth grade
098middle grade year and so those kinds of conditions that we have to plan for are very important to the bigger picture that is just not the 70 seats we have at rio or the seats we want to add there are implications on all of our other programs and that actually is contained on when we vote when we consider what we have in terms of a budget to work with and we know our finite amount of resources and details and teachers then we can maneuver our resources in a way that honors our programs and again we hear very clearly that ria is a priority how we do that is in service of the entire district not just ria yeah so i just have to just say though we have not voted as a body of a
099board or had a final decision on what reconfigurations is going to look like so you want us to put the cart before the horse on an issue and let me just also reiterate this and then i'm going to move on to my next question so i'm all set with you responding carmine but at that yes we want to be mindful of the impact on students and families but please keep that in mind because we just went through an entire fall of back and forth around the school closures and mergers that you all were proposing out of the sky there was no data points that were presented that were significant enough to push this board to support that and so i just want to prioritize that we are having these conversations when we're talking about mental
100health services when we're talking about school closures mergers in the future transportation food services all those things so i appreciate you saying that for one specific subset of families but i want that same tenacity across the entire conversation of the district that we're putting families and children first and what's best for them and i would argue that reinstating rhea back to k-12 is what's best for families and that we are going to get a new influx and that we do not live in a bubble and that we know that we're going to get an influx because our partners like catholic family center and monroe county have already told us that we're going to get an influx of new families with refugee backgrounds so i'm going to end there because i don't want to go back
101and forth i'll just ask one more question and move on so we can get to the third round of this area um on page 100 so if we want to go to page 100 please under the section for chiefs of schools there is a 262.28 increase and i just want someone to explain that for me um also i just want to uplift very quickly that the fact that we have an adopted budget does not mean that this was the actual expenditures for 2122 so to put an adopted budget and a drive side by side um is very misleading in this way too because we have no way of knowing what the actual expenditures were and that an adopted budget does not mean actual expenditures but if someone can give me a 200 and 262.28 increase
102explanation for chief of schools thank you i could start so if i see your um question on page 100 but if i could direct you to page 102 102 is the breakdown of those positions and you'll see 30 teachers in that line that's an increase that hasn't been held there before those are the 26 contingencies that deputy black was talking about that is held in the chiefs of schools because they're delivered and they'll be distributed to schools for if we need to make adjustments there are four additional t toas that are for teachers on assignment that are directed for receiverships and i will let chief strickland speak about those the that first part though answer your question vice president just um yes but also if you look at this page it says 442.9 increase in
103the budget so i need to understand then where the other difference is which is almost um a little less that it's about 180 difference there so can i respond to that yeah okay this is apples and oranges okay um so the going back to page 100 as uh chief pelosa has pointed out that's where we put the um sorry about that um so unfortunately i tested positive for cove and cannot join everybody tonight um so essentially the 262 percent is a dollar comparison to a base so it's 2.93 million versus 827. as pointed out almost the entire increase is the contingency of teachers that we put we set aside to cover changes for the closing of the leadership academy so once we know where all the students are then we can have some resources to
104help support them when school starts in the fall turning to page 102 this is a different comparison where we're looking at fte changes and you're working with a very different base so we show 38 in the draft versus seven in the adopted budget that's why that percentage is significantly different than the dollar percentage but they're two very different issues and as was also pointed out 30 fts the increase for the ft set aside to support the transition of students from leadership academy throughout the district vern can i just ask then why in the draft the increase i see where i say is the increase is 100 from the teachers but there are some other additional increases there so it doesn't it's not just the teacher's line that had an increase um but then someone just
105mentioned teachers on assignment and i'm pretty sure that the state was also asking us to have a reduction in teachers on assignment and so have we done a reduction or have we done an increase in teachers on assignment and then that's my final final question i'm going to shut up after that is that a question for you dr black have we done an increase or a decrease in teachers on assignment right now we've made a slight decrease of approximately one teacher on assignment and we have provided in our long-range plan to the state our plan is to look at all of our toa positions both building based and central office to determine the appropriateness of their placements the alignment of what they do to what we need to have run both schools in the district
106we do anticipate based on some of our configure impending configuration conversations some of our other shifts that we have to make long term a reduction in those roles thank you dr black um i'm going to actually start to my left and so commissioner patterson i'll come back to you okay this is the final round for school profiles um area and if yeah so commissioner powell do you have any questions thank you um i'd like to get some clarity page 90 on the links in the north star program the um the memo that um that we have for two points i believe it was 2.7 that was taken out of sirsa and arf because these were going to be moved to sirsa and arp but then is there going to be some supplement that's going to
107show us what's actually being budgeted anything changing for these two programs for links in north star so thank you for your question miss heatherington so justin fyi uh what was happening is we were charged with obviously decreasing the fund balance and uh one of the things that we did was actually decided um we know that there's been an increase in violence in our community there's been a slight increase in suspensions or or the nature of the suspensions and we know that uh there are some shortcomings at in our links program um so what we did was we moved the ftes into our arp and source of funds as a result of you know just looking at the overall quality of the program and what we were charged with via our state monitor is that we
108are going to come up with a stakeholder group task force you know what you may want to call it um to actually look at different aspects of the program and that needs to happen by july 1st so in terms of uh you know we're not cutting any positions we're just moving them into arpensarsa and one of the stipulations with arpen surf arp in sirsa is that we have to actually evaluate the program and determine uh what qualities we want to see in a an alternative program before moving it back into the general fund does that answer your question um it it does i just because this is being voted on next week but you're talking about this chunk of money and especially because the amount that was moved into the arkansas is different from because
109i believe and i may be misremembering it but i thought it was a 2.7 i was trying to find the memo to refer to but these two programs i mean it's three and a half million dollars here so i may just be not remembering correctly um as far as what we've moved over it's just and and keeping expenses exactly the same isn't going to work just because of i mean they're union employees who get raises and things are going to be more expensive so i'm just trying to understand because they are such important um programs and and knowing for sure that this is being voted on next week but then we won't have details until july rebecca the lynx program is in arp northstar is not okay so links got moved over but there's a
110plan to move it back after program evaluation we're going to participate in program evaluation and determine there's been a lot of conversation for many of the commissioners of the composition effectiveness meaning impact etc of the links program so moving it into arp will give us the opportunity to program evaluate and from my understanding there's not a desire to have links be it the way that it is right now so we would look at though a program that would be um would really support our students when they're out on suspension so does that make sense yes so then but okay i think so but the decisions about the north star program will be made after july 1st based on a collection of stakeholder meetings in my understanding so north star's still in the general fund right
111it's been moved back and and just because this line is still zeroed out in in the in the paper um so not having clarity on the plans for that is is kind of and and that was some insight to that and i appreciate that i'm just wondering after voting on this 2.5 million dollars and then hoping that in july it all gets figured out your voice can i speak to that can i respond to that sure sure okay so you were your memory was correct about the value of north star being 2.7 million that value includes the benefits associated with the programs and uh in the value of the program so when we published the final draft book um excuse me when we published the final budget book the budget when it if and when
112it is approved by the by the board it will have the information associated with northstar back in the main part of the book as was noted in this memo that was released with the draft budget book we simply ran out of time to include it it was also moved it was also proposed to be moved over into art but that that proposal was not accepted by the state monitor unfortunately by the time the communication we did not have time to make the adjustments in the draft budget book to include it so that you would have it for the deliberations but we will um i think we can generate a we can generate a north star page and set it out tomorrow if that would be satisfactory for the report the other thing though is northstar
113is going to go through evaluation it's as is for 2223 but again we had many conversations with commissioners with the state education department and we'll continue to look at that program to see what type of adjustments with the work of dr black with um and with desiree um overseeing special education but it is in the it will it's in the general funds i just want to add one point of clarity in that when we first started down the journey of arpan sursa there were expenditures in the approved fs10 that were for northstar and so when you look at the responding corresponding documents the purple plane that we referred to the very early arpan sersa approved expenditures there are provisions in northstar that were part of the approved fs10 this additional move for northstar that we
114attempted to bring in was for the maintenance of the program and so i want to be very clear that if you review the arpan source of documentation you will see approved expenditures for arp and sirsa that were part of our initial submission but you won't see the 2.7 that is being referenced for the second request to bring it in as a result of responding to the fund balance i don't want anyone to walk in and say there's no approved northstar expenditures in arpan sarsa because there are approved northstar expenditures that were part of our first application cycle which you would find in your purple plan so the 75-page document from very early on and some of your corresponding documents you've received over time thank you and thank you all for all the clarity on that
115um if we are going to add a north star page could we also be adding a page for for links and for the other i mean i'm not sure why there are some some of them have pages some don't some have um the two programs in here don't have enrollment numbers so um so like with ria there's no enrollment number listed or anything like that so um that would be my ask so but thank you just to speak to links it's hard to give an enrollment number even though we're like we're looking at working on averages and things of that nature um that's going to be actually part of the data collection piece so when um i've already started planning out like what are the recidivism rates um you know how how many students have
116to return to links after being suspended so on and so forth we're going to be looking at that information um so hopefully we'll get some clarity around that that's four links though thank you rebecca commissioner adams y'all stop commissioner malloy um okay so not to beat a dead horse here but i'm looking now at the other booklet um with and i'm looking at operating capacity for school of the arts and it says 1018 students but then when i look on page 85 of the budget book the projected enrollment for 2021 is 1109. so we are over capacity there and how do we fix this um mike when we provided data several months ago school of the arts was a school that we indicated that was slightly over capacity like it was at i think 104
117or 105 percent so when you say fix it we're able to we're able to make it work are you saying that you would want to reduce enrollment at school of the arts no i don't think we want to reduce it but i i when i've toured the school and i've looked at the many classrooms they they need to either be renovated or something needs to be happen i mean there are certain classrooms where there are like you know 25 26 students and they're like pillars in the middle of the the room blocking the board so kids who are sitting in classrooms can't even see now some of that and correct me if i'm wrong and it's an old building and i get that i think it's the the fact that we overlaid um capital improvements
118over an existing building and i'm i think there's some things that you can't change in that right because of just particular but mike will come in and correct um anything that i'm not speaking accurately on i've been in those classrooms and i i know what you're referring to i'd love to see some of these programs expanded to our many other buildings and give our students the opportunity to be in performing arts high schools um the demand is definitely there and how can we replicate and scale that district-wide but thank you i don't well certainly i think everyone's going to watch this question not a mic question so the the way that yes yeah yeah quite clearly the slightly over capacity of school the arts the way the superintendent characterized it i think is correct it's
119a building that was renovated uh in the 90s and we kind of built the addition over the top of the existing building which you know you have infrastructure there that obviously you can't move you also have a tight footprint that we're not able to expand any further so if those programs are going to be enhanced and expanded that we're going to have to look to other sites in which to do that the performing arts spaces there are very unique so to replicate those at other other facilities we'll um we'll take some some prudent planning and some strategic thinking in order to make sure we uh we kind of locate that in an area where we can grow that program more fully thank you thank you so i guess the second half of that is then
120over to the superintendent um and this is not to pit schools against each other obviously but you know when i look at that type of overcapacity at one school and then and then i look at east being so i guess technically under capacity with the building size that might be the perfect place to expand some of those arts programs or help alleviate that strain as mike said though certainly something that we could have a conversation with dr nelms but you know when you're laying down the flooring for like a dance duty i mean there's very specific um specs and modifications that you need to make to a school but i think that's a part of the process when we shift into talking about what we want to rearm reimagine our district to look like and
121particularly at the high school level i know prior to even me coming there was conversations about a school of the arts east and west or something like that so those are conversations that i'm very open to have and see what our next steps could and should be absolutely that that's a school that is very popular and people you know request it and i just want to make sure as many of our students as possible have access to that type of quality programming thank you commissioner simmons i just wanted to lift rochester early college they came and presented earlier this year i just want to extend kudos to the job principal uma meta is doing over there we know that the graduation rate is reflected here as of 92.6 we know that's above the district average
122and then going physically into the school seeing that the students are in a u-shaped hallway with not a lot of room for expansion and growth i would love to see rochester early college international high school actually provided the resources to become an international high school in its original state what it is um supposed to be there's a lot of opportunity and for them to actually they say you can't what do they say you can't um lead a turnip i can't think of the piece i was up to one o'clock looking through this book last night but i'd love to see them given the resources to expand and become a more viable high school in the district they've had to reduce a lot but they've succeeded without the resources so i'm imagining what they could do
123with the resources and i believe that would increase our blueprint and allow the district to reflect a more competitive existence and recoup some students sure yeah i agree i'm sorry i should have was that something you wanted a question yeah i really want to know is there a plan to provide additional resources and also bring them back into an international status so go ahead ladies first so i just want to name that we as a organization and even some of our correspondents as a board have talked about the notion to identify our priorities and programs we wish to expand even in this conversation this evening we've heard the notion to expand montessori ria early college arts and attend to our student-teacher ratio and so as we think about how we organize our portfolio of schools
124we can certainly promise to build programs that attract our students back whether or not with our priorities but even in this conversation we're highlighting the necessity for us to really think about what we want our district to look like in the future and prioritize the most important programs that are going to serve our students well and so from a program evaluation place we do have an ask as a part of our academic plan to evaluate our programs and determine the feasibility and the impact on students in early college is one of those instructional models and programs that we have to look at to make sure that we are meeting the aim in producing students that come out of that particular instructional model with the associate's degree because that's what it's intended to do and so
125can we do that and then keep all of the other programs and support them at top we have to decide as a body how to do that and do that well and even if it's possible but i just wanted to highlight the ask of the evening and the budget and say that early college as an instructional model is one of the models we used to look at and say is this what we want in our district collectively and then how do we support it in a way that honors the work of each individual program instruction model and or school thank you so much not to belabor that i i love it i love that you're creating a criteria and just yeah we don't want students taking advantage of rochester early college to graduate early but
126if given the the right components they would appreciate and understand what it is designed to do thank you president elliot thank you there are a couple of comments that i wanted to make in reference to something that rebecca said and she was comparing uh some schools to east high school and i just want to say to to rebecca is that because it seems that we're saying we need that kind of money that these high school have and we don't to do quality work we look at soda we look at early college high school we look at school 58 we've got some great programs we just got to make sure we got the right people in order to be able to do it that has the right we have to have the right leadership the right
127passion to want to make sure that the children in this district succeed that model is going away that's an epo model it's not even run by the district right so we got to look at you know what we have what do we need to do with the resources that we've got i'm not one of those who want us to go after money all the time especially we've got we've gone from when i can remember from a 300 million dollar budget years ago to a billion dollar budget and we still can't educate kids it's not the money there's something else going on that we have to look at so it's not you know again it's not that model that dr nelms leads but it's what are we doing with the resources that that we have in
128order to make it happen and so i just wanted to to clear that up and i also um wanted to go back to um the all-city high school my uh program well a couple couple of things one is is that all of these programs we need to put descriptions under because there are no descriptions here so for rochester international all city high school we need to make sure that we have those descriptions but under attendance for all city we've taken out 38 thousand dollars so why have we take it remove reduced it the attendance line by 38 000. i would think that overall we would really want to increase our attendance line because our you know we've got to get to our students you know they they are not necessarily returning at the level that
129we would want them to return so how do we uh why do why would we reduce the and let me just make sure the attendance line when really we need to be doing as much outreach as we can in order to get our students back in school president ali i could answer that and let you know that the reduction is that all cities had two home school assistants and next year they are slated to go to one homeschool assistant and that is where that reduction is coming from they have other supports in our and additional staffing elsewhere to help support attendance but that is from a position of moving one home school assistant out of all city all right okay so page 99 with regard to the high school level that budget is reduced by
1308 million while re-reducing that by 8 million page 99 so 99 the 8 million is where in that cost is where the sub budget was held so substitute budget was held in the chiefs other compensation and that has been reduced out of that line so what all what what funding of what programs are contained within the chief of schools budget substitutes are no longer uh included in this what are like centralized funds what is that so then what you had was the 30 positions that we saw from uh the addition to the contingency staff there's other variable expenses the deficit reduction fund has been placed in there now which is for which has been removed from facilities and related expenses that's where that money was held but that is now a line item there for
131deficit reduction fund okay one one more question i don't know if i did three or not but um on page 104 uh the charter school line and you know i have you know i i really wanna you know i have an issue with this i want to take out all my hair on that charter school line but is the transportation cost included in the charter school or is that contract transportation cost solely for school district transportation the the contract transportation for charter schools is contained in the in the transportation line of your budget so in on top of the charter school line our transportation to charter schools is included in in the contract transportation so that charter school the funding that we provide for charter schools means that that's it's more than a hundred and
132seven thousand a seven million that was projected if if the contract if the chart transportation to charter schools yeah i'm not sure i can speak exactly to what the numbers here and what they're associated with but the contract transportation for for charter school students is contained in the transportation budget it may be characterized here in a different format i can't speak to that specifically but for those seven thousand students we have kind we have a contract line for those students which is which is contained within the country it would seem to me but i wouldn't want to speak specifically on that uh let me speak to that um i hope i'm unmuted i can't tell from my screen at the moment so the the charter school tuition line on page 104 is strictly tuition does
133not include any other costs any cause for transportation of students would be included in the contract transportation line [Music] i want to get the opportunity once we get the budget taken care of to kind of work up an analysis of how much we are spending for students that are not within the district how much that's contained in our budget so it'd be private parochial that would be charter that be anybody that we urban suburban so that would include costs such as tuition such as transportation health services special ed services pass-throughs for grant funding instructional materials and i would estimate we're probably going to come in around the 20 mark of our budget is uh dollars that go out to students in schools that are not rochester city schools all right thank you thank you president
134oh yeah commissioner sheppard i mean yeah patterson sorry patterson i almost thought shepard for real like i thought i said it correctly commissioner patterson last week i was the chief now i'm the chief of security director of security well we no we had a commissioner shepard she's not here with us somewhere but yes no problem um i guess i just want uh some clarity um and again coming at this question being a newer board member and i could be wrong and correct me if i'm wrong but i hope the epo model of east doesn't go away you know my understanding is that dr nelms over there at east has higher graduation rates and you know college readiness and coming from the public and coming into the seat i would hope that we would spend our
135money on psychologists or social workers or or counselors you know that these racials you know that the state or the or the or the federal government has come up with per student that we would able to get to that point be able to get to that point you know with what we're doing right here you know within rcsd so i really hope it that model myself personally speaking for myself that that model that dr nelms is working with over there with his people that it doesn't go away i think we should use that as a model and build upon that here you know right here at the district in support of our our kids and our students i should say and teachers thank you all right thank you um i just want to uplift and
136then we're going to transition over to the cip which is the capital improvement program and we have a plan here a draft so it looks like this but before we transition i just want to make a remarks around the future of the district because basically i i did hear you dr black because you're right lots of different ask through a budget deliberation and this is not the time to make those types of ass but i can understand people want to advocate but i do want us to think about procedurally systemically how we um intertwine both the ask and the vision that the board and the administration has for the future of the district along with the financial long-range plan i am going to be looking at bringing in someone to do some training for both
137the board and the administration around a solidified actual long-range plan that is feasible doable and that the board understands regardless of whether you've been here 20 years or that you're here four months that you understand that there will be future implications and votes that are going to be coming through through the resolution so that we have that conversation but i do want to uplift that for myself personally i do want to see the future of the district in a more decentralized budget process period which means that i would love for schools to be able to have more say more oversight about their actual budget and decentralize it from central office in total and then the other piece is that intertwining the participatory budgeting and making that a much stronger actual viable input gathering process for
138the community including our school community and so i just want to lay that out because that's the vision i have as we move forward that we do give our schools and our families a greater voice in this process even beyond the budget hearings i'm not personally a fan of budget hearings although i certainly appreciate people from the community coming to advocate i do not feel that it is a viable way to actually get input in a meaningful way where they feel valued and heard so hopefully we can change that as we have the conversations of the future of the district with that we're going to start rounds yeah what i wanted to do and and tell me if i'm out of order in order there are some board members who have some specific uh request
139of this budget one being through service one being an increase in social emotional learning another around school safety so we we want to have additional funding to be added to those lines and i'm wondering if we can have a discussion around that um let me take your lead yeah so let me just say um we in the past as a board have created priorities um and given that to the administration in advance it does not serve any of us including the the the district as a whole to have a budget and then throw priorities now at the end of it because we're voting next week so there are questions around food services it's my understanding just so everyone's aware that we're going to be doing cip arp cresta and then there is an update on
140food services tonight that the administration is going to be presenting um around the social emotional if unless there's a specific question i think that they have answered that there are people or quote unquote that they're hiring um well it looks like in the source of funding it's like seven million dollars or so and i'm wondering if we can increase that from and i don't know the number but is that based on what we've been hearing in the community that the community wants to have there to be an increase and i think what i was doing is waiting until we get through the budget process the budget deliberations to be able to have this kind of discussion because if the budget is not final yet we vote on it next week so if the community have
141we satisfied the community with the amount of money that is allocated i think from this from what i saw in the um sirsa funding it was somewhere around 7 million dollars is that is the community satisfied with that level of funding so president elliot let me just say we are going to talk about cersei arp tonight as well okay that was the additional information that they provided to us and then i just want to uplift that there is a school safety plan for schools um but that school resource officers is not one of them and i just want to reiterate that the board already exhaustively have had this conversation this fight we already voted and i do think that the conversation does have to tie back into us being part of being restorative is having
142counselors and social workers and those social emotional supports in place so i do think there's an opportunity to address the administration through the arp and cresta portion of this right now we're going into the capital improvement program but i say that because this year we are also being asked to follow dr jallo's academic and fiscal plan and making sure that our priorities align even there um as well with the strategic plan and the long-range plan i wanted to make sure that i'm putting out on the table because that is what our community has been asking for around absolutely safety issues and food service and so you know we we have to but i just want to be clear a community is not asking for police officers or sros no no i know but i just
143want to i just want to put that out there because we did get an email communication but no no you did not but i just want to put it out there that that is not what our community is asking for but they are asking us as a as a board and as an administration to address these concerns there will be an update tonight after arp and cuesta on food services from the administration we intentionally left that for last because i do believe there'll be lots of questions from all of you around that update including our parent rep but we're i think cip will be a much a little bit faster process to go through but then we do have arp and cressa and i think that is where we can hone in and i would
144also no no we're not done no we're just moving on to the next section of the budget deliberation but i do want to add though um for arp and cressa that that is where we can push on the administration and ask for evidence to show us and this is why i also share concerns um around hiring like we can say we're going to hire people but if we don't have a solid process to get people hired then they're not going to be hired and that's and we're still going to have the the deficit of not having those supports but cip which is the capital improvement program we're going to start with questions there and let me just add there is a training that mike and his team in this area have created for board members
145i know a number of us have gone through that training it is open to new members and old members to go through that training again just to get a refresher and so mike is going to be working with his team to provide all of us with some dates um in case anybody's interested in attending and also going again just to get a refresh on how capital improvement projects are selected what the process is vendors and so forth so i just want to throw that out there because this is another area that there is a training that is available to all commissioners and i highly recommend it so with that um i'm going i'll start on zoom again and i'll work left right right left left right commission powells any questions on the capital improvement program
146i don't have any questions on the cip but i have a comment on something that was just said about um the utility of budget hearings uh i can assure the public we don't do budget hearings because we think those are the greatest ways public we do it because uh state law requires that we have public hearing we can we can add to and we have over the years added too with with um you know feedback sends and we cannot make up things go away that's the one thing we can't do all we can do is add two rebecca thank you um my questions on page 19 when we're talking about the allocation from the city of rochester um is there so the where i um get kind of confused by this is it doesn't matter
147how many kids we are um we're spending the money on as far as charter tuition and stuff like that but then to have it listed here as debt service cash capital and operating expenses is that specifically is that mandated by the city or where are those broken out i think i'm going to allow vern to go first on that one and then i can supplement if there's a cip related question um i'm going to have to defer only because it's been eight years since i've looked at this and this if you if you go back to that specific breakdown that we were talking about in the cip book um i'm just trying to recall how we how we break the money down the the 10 million cash capital line is a requirement by the city
148charter which is why we show that number i'm not sure how the dollars break down between the other two categories though okay um i would just ask if we could have or if i could have some information in the future about whether like how that's mandated by the city as far as i've added it to the question log i just for clarity are you asking what the mou requires for the 10 million for capital improvement or are you asking about something specific in the capital improvement plan i guess i'm just about the 119 million and then 25 and a half million of it's reserved for debt service so we can't use it for anything else other than it's 10 million that has to go into capital improvement but we can have perhaps even produce the
149mou i think that should answer some of it so it's 10 million that we are required to put into the capital improvement projects or plans we're not allowed to use those 10 million for anything other than capital improvement projects so the line above that is 25 and a half million and it's labeled as debt service so that's where i'm that's where my confusion is then we have 83 million that we can use for operating expenses but to specify that top line is that service i'm just not sure so we'll put that in the question log but i just want to add you know we we have to spend the 10 million that has to go into this but that doesn't mean that that's all we're spending in capital improvement and the district does have to
150find other funds to put into the projects and i just want to be clear we're we're not going to have ever enough money to fix all the things that we need to fix in our buildings not with the 10 million or whatever we're putting in from our a funds either so or whichever funding is coming from from capital improvement but we'll put that in there and try to work through thank you go ahead mike so maybe at a very high level we based the whole capital improvement projects on first and foremost a building condition survey that's completed once every five years plus or minus it's earmarked about 560 to 600 million dollars of essential work or work that we would need to do across all of our facilities and then from there we we work
151our way through that over a five-year period as best we can so i think vice president lebron's point is is well taken that we're probably never going to get to that target so to speak and then with the allocation from the city it's certainly we can supplement items in our in our capital improvement program and then it's also earmarked for a variety of capital expenditures um like equipment and so forth uh asset level equipment our payloaders our snowplow and all that kind of stuff all kind of works within that fund as well so it's a variety of areas that we tap into for that 10 million i apologize i didn't quite i didn't quite understand the whole question at the beginning but i think that's kind of where i headed so we we have to
152earmark a budget by department for those particular areas so myself mr vanderwater we're probably the primary too that you utilize it because of the nature of the areas that we work in um and then from there to make this not to labor but i think once we have the building conservation condition survey completed the last time was completed was 2016. we were supposed to complete it in 2021 hence covet there was some the gap years it is now scheduled to be completed beginning this summer and into the fall once we have that completed then that will become the baseline for our out years for subsequent cip years but also more importantly for our facility modernization program at those targeted buildings so it'll provide us a real strong baseline for both of those um it is
153uh it's a a project that's done by an outside outside contractor it is fully aidable by the state of new york and bert cooper uh we're beginning that process now the only thing the state rotated some of that because there was so much of a backlog in the building conditions survey items but they we we kind of tied it into our facility modernization phase iii program so it kind of covers up a couple different grounds and we do that um you can see this this book contains an awful lot of material and and information that'll probably tie into many other conversations that you may have not only internally but also with the community i thought commissioner up a great question earlier i think it's relevant to have some of these key data points embedded in
154other areas of our our budget book going forward but it also becomes kind of a depository because it's an annual document and you can kind of see the changes going if you review back over the past dozen or so years you'll see some of the changes as the as the district has evolved some of the buildings that are there are not there or how they've been repurposed so there is a historical element to it um the also the enrollment piece is important to note we've talked about enrollment tonight you'll see that reference there for the facility modernization program we wanted to make sure we tied our enrollment projections into our facility modernization program projections uh part of that is we're anticipating a return of students from charter schools as you modernize your buildings they become
155a much more uh welcome place i know but president ali has mentioned that a number of times so we're building that into our thinking as well uh terry orton is an absolute genius when it comes to this and she's worked very closely with our team and so it's a reference point in there as well and then you'll see the identified projects that are that are worked for remember these are projects that once you uh assuming that you would approve the budget you would approve these projects and they will be completed next summer so we the process then begins you'll see a series of if we assuming we pass the budget here in the next next couple weeks you'll see a set of resolutions for our architects and engineering to begin the process of planning those
156these projects for next summer they have to go to a state ed approval process which takes a series of months to do that and then you'll see that you'll see them come back again around in the in the spring when we start you'll see the when we start having the rfps for who's the actual contractors the the primes and the subs we're going to be doing the work in the in the upcoming summer so you voted on the these come this coming summer projects last and last budget cycle it basically works in a year uh your format i think vice president lebron is his point is great in a sense that coming back and revisiting the capital improve the capital improvement program kind of the flow or the calendar of it i think is very
157valuable so i'm more than happy to come to a plaque meeting and do that we'll and certainly for our commissioners it's a a very valuable uh time to spend with us we also did it's also on your board docs i believe i would refer to it as there's also a presentation that i completed in october that's also on video we're big on videos in the facility office i don't try to get on any videos but but tom casa and eric hanson both did a really nice job with the video that we supplemented our presentation in last october so kind of gives you a bit of a high level in terms of what we're doing in capital and i can slowly prepare to answer any specific questions you may have commissioned adams commissioner malloy uh not
158a question but i just wanted to compliment um you on this mr schmidt because um this to me is like the clearest document in all the budgeting sessions that we've had so far and it's not huge but it's there's clarity here so thank you i cannot take any credit for it i have an amazing team so uh and we try to keep a pity in the facilities department so thank you very much i'll make sure i send it to tom and eric and the team please do thanks commissioner simmons is that humility nice you're being very humble thank you um i just had a quick question i looked at um looking at i think it's 12 13 through 15 basically and just watching the narrative that's been executed here regarding you know r acknowledging rochester's
159population as far as live births but that is kind of on the decline in the age range that would govern enrollment in schools and then when we look in the contrast on number on page 14 we also recognize the reality that charter schools are impacting enrollment here in the district as well but on the following page on page 15 it is showing that there's a confidence that enrollment can rebound um over the years and it's definitely a very modest trickle effect my thoughts or questions are around how we're positioning ourselves with this current um project how this how we will be able to accommodate as that enrollment potentially does begin to increase because if we're reducing our footprint or closing some schools and then enrollment does begin to come back how are we preparing that
160we're you know balanced in that manner well uh you really need to be strategic in order to do that there is a bit of a sweet spot that we have to hit so to speak in terms of our inventory of facilities and kind of aligning it to the points that you made a little bit earlier one thing we're depending upon certainly if you look i'm getting a little ahead of myself because we do have a presentation next week a work session next thursday on modernization but some of the key points in the modernization much of it is focused on high school redesign a huge emphasis on dr black and her team in terms of cte program and try to revitalize that area dr nelms had mentioned earlier around the work that we've done at east
161to to create a tremendous cte environment trying to replicate that in multiple buildings so you'll see a lot of strategic thinking around that as we look to not only have a variety across the district but try to identify certain uh more cte program at places like franklin or wilson where right now if you think cte east is kind of the newest one that we've added but you think primarily of edison right but we're going to try to replicate that across the board so that's one of the the ideas of bringing having kids come back looking at athletic facilities you'll see that we have a sherlock project here that we're going to do kind of year two we're gonna be breaking ground on that within the next couple weeks and kind of putting the track in
162the field in the summer and then next summer we'll do we'll finish the accoutrement with the uh with the lighting and so forth so i believe the item areas like that are we believe are going to be a continued draw for students come back we're projecting about 7 000 students and i think the transportation number that we talked about i mean i want to make sure i pulled it up we're looking at about 10 million dollars to transport our charter school students next year because no charter school students walk to school if you think about they're they're they're located in areas where primarily our our students are not living so um it is you know great interest in us to have our students come back to our schools in a whole variety of areas for
163a variety of circumstances but i think president eliot is by mentioning about anybody else the academics are ultimately and on safety are ultimately going to have our students feel more comfortable coming back if they if you they vote with their feet right so i think i think that's we're trying to create that environment modernization the capital improvement projects are mostly infrastructure related so they're supplementary we don't have the the access to the funding that we do with the with the legislative dollars which is 475 million dollars in this uh phase three grouping thank you um i have a couple of questions overall my my concern has to do with the fact that you know we are um we have this plan but then there is a local share and my concern is is that how
164do we balance uh doing these projects but then you know the local share comes out our operating budget and so i'm always concerned how do we reduce the local share of this so that our budget is not so that it is not challenging our budget so you know we we we tend to you know because we've had this notion that we can just go to the state the state has endless pot of money and and of course i know that most of this is reimbursable but we still there's still a local share and my my concern is always that impact of that local share on our on our budget um that um gives me some concern because it's another piece that's adding to a budget deficit vern i think you want to respond if i
165may sure so normally we receive uh 98 state aid on our building projects and the aid is designed to last for the life of the project so if it's a renovation it's 15 years new building would be 30 years so what we try to do is we try to align as as much as possible the debt service repayments with the flow of the aid and if we do that then it it minimizes any variance year to year but for the local share if you will at two percent the other key component uh minimizing local share is that the state has building aid formulas and we've talked a little bit about building capacity and student capacity so the state building aid formulas looks at the student capacity of each building and they allow a certain dollar
166figure for that and that's for direct cost and then they add another they allow another 25 for indirect costs so the key is when we do when we take on a a any capital project be cash capital be it uh the facilities modernization is that we stay within that that dollar allowance that the state gives or the capacity that we can have now if decisions are made to build out beyond that then that those dollars which those costs which will exceed the allowable dollars will come back to us in the local share so that's kind of the way to manage and minimize local share in the budget but i'm looking at if i'm looking at this right in the on page 206 in the in the in the budget we've got the adopted debt services
16786 million dollars can can you respond to that vern that would be our uh our debt service for all the projects over the years we've done and that's our current level of excuse me but i just want to grab the budget book for a second that's our current level of debt service in the budget and i'm just going back to the summary page to see what our building age is projected to be our building aid is projected to be 78 million 159 000. so essentially the difference between the debt service and the building aid is what would be considered local share so the the the so you're saying the 86 million is not the local share the 86 million would be the debt service we pay we're we're scheduled to pay principal and interest in
168that amount next year um that will be offset by 78 million uh 159 000 in building aid next year so the local share would be the difference between those two numbers and there was a lot of numbers um i'm guessing is about 8 million dollars okay all right i i just get concerned about you know because i'm looking at you know while i understand that we have a 98 uh reimbursement rate billable rate you know that's still you know 86 million dollars how much of that do we are we if we had to pay that back today is it 86 million that we would have to pay back the 86 will well if we had to pay everything back to be a lot more than 86 million for what we've committed to but what we're
169scheduled to pay back in 2223 is that number you've been quoting in the budget book 86 million okay that will be offset by the building aid of 78 million and that puts us at about 9 million of local share in in the 2223 budget okay okay so thank you so on page 30 with the shallot school so um the work that we're doing here mike it can still continue even though we've got a new school in there correct okay the uh you also see i think as vernon mentioned we also strategically using some resources here uh some of the items you have in this pro in these projects are not eligible for reimbursement so some of the items around the athletic field and so forth which is then we will use our cash capital resources
170to supplement that so there is there is some strategic thinking in terms of utilizing that you also see on the east project we're going to replace the the radio tower that's also not eligible for reimbursement but it must be replaced it's reached end of life so there are you'll see different areas here where we use bonded money where we're fully eligible for that 98 reimbursement and items that are not eligible for reimbursement due to the nature of of the state at formulas that's where we would try to use some of our required money from the city our cash capital as vice president lebron mentioned earlier so you'll see some different streams of funding along the way and that's that's the rationale to minimize as much as possible the local share impact on our projects the
171only other two numbers you will hear i think across the way is our facility modernization program in phase two so kind of a little bit separate than what vern had described was 18 million dollars on 435 million dollar borrow we are currently under that 18 million dollars as we focus to close out phase two um but there are and we were able to use some supplementary monies as well so it's not a quite an apple samples comparison in phase three on 475 our local shares five percent of that which is give or take about 25 million dollars of local share money so there's a little bit in here that depending on the conversation it can be a little more nuanced but i think that gives you a little bit of a snapshot project by project
172what is in there why we how we funded it why we chose to do that and they kind of mirror along the way and like i said there's any other fob question with that and then just my last question on the revised date on page um for the appendix a should that be updated this says 2016. it will be yes when we this is based on the most recent building condition survey when we conduct a new new building condition survey then it will be updated okay but it gives you a good snapshot of the amount of dollars that if you wanted to do all the work this is what it would cost kind of going out the door you can replicate it to your your houses right if you want to do everything or model
173at all be a certain number and that's kind of and i got just one last question so so i don't know if it's your burden so bur how do we a lot of we always get in our cafe about the depreciation that we we can we don't we're not able to fund um depreciation vern can you respond um why is that so that we cannot fund depreciation you know that stands out in our cafe okay so we are a a modified cash basis so there's accrual basis there's cash basis we're kind of in between the two what we do is rather than recognizing the cost of construction in its entirety in a given year we then when the construction is done we treat that as a as a capital asset and then based on the
174life of that capital asset a lot of the work is 15 years 20 years what we do is that we depreciate it over that lifetime it's kind of an odd thing because it doesn't really show when we talk about our budget we don't really show depreciation expenses you will that's something that's just that comes up when we close the books at year-end as under modified cash basis and then that's to show our assets more for the balance sheet our capital assets our fixed or fixed buildings things of that nature and then you depreciate each year over the expected life of those improvements so that you get to a value of where you think that the the assets are each year and then eventually what what happens if you do it perfectly is when something's fully
175depreciated it no longer has any any capital value and it's probably time to renew it to to rebuild it in order to replace it but that the depreciation expense whilst in the cafe doesn't really apply in our budget all right thank you what's up commissioner patterson thank you madam president again i have uh one question it might be lengthy but um it's again uh reference to page 30 um you know the sherlock academy i'm always looking for ways that we can move funds around and maybe apply those funds to our teachers or tas or social emotional support services for students with disabilities things of that nature so when i looked at the 3 million for air condition you know it's a nicety but is it a necessity you know could we have moved that money
176somewhere else in these areas that i just indicated here um number one i guess you can start there but it's a sure multi uh i think we've made it a priority because of our 12 many of our 12 month programming to strategically have as many buildings in each one of our zones or each one of our regions like maybe depending on how we divide ourselves up that have 12 have air conditioning for 12-month programming uh the the charlotte building because of it is facing eastward it's a hundred percent of the sun and it is it gets exorbitantly warm much earlier in the uh in the spring than traditionally a summer type of environment so it really is an area that we feel like we need to invest in um the primarily on that side of
177the building our academic areas of of the building our physical education and spaces are more in the rear of the building so it makes it a much more conducive environment to learning so we're comfortable with the dollar figure and the investment and we're also utilizing a bit of a hvac model that we hope is going to be more cost effective instead of tearing apart the entire building and and putting it back together so to speak so we're ambitious about this and we really believe it's going to change the the desirability to attend that campus if i could add to that answer commissioner patterson no no well we could not repurpose that money for any other we would not the only reason we get the money is it's coming in the facilities modernization program and it
178generates building aid we would not be able to utilize these funds for any other person yeah that's right you can't even if we wanted to shift that we can't we have to use it for these types of purposes okay um let's see so to answer some of my questions that i did have um how much money is the state giving us back doing that so you want to know about the aid on the right the money that we're putting in that the state is giving us matching that money and giving us that money back right that we're putting in there the 4.9 million other than the it says the press box will not be receive aid state aid sure wherever um wherever we're using our cash capital resources we can basically anticipate that we receive
17998 aid on those particular projects we also when we look at our cip programming we kind of look at all those jobs in full so some areas we may receive 85 reimbursement but other areas where you see 100 percent reimbursement so it offsets a bit as you look at it across the way they have their formulas in terms of how they drive some of that aid we're replacing a field replacing the bleacher system and so forth so that drives a little bit more aid but certainly they don't aid athletic complexes like they would a special education classroom so there is a bit of some analytics here that we would use to try to make sure we maximize and receive the overall 98 aid for the entire scope of work amongst all projects okay so are
180things being done there in phases that had you had a prior um let's call it fmp so we had there was a facility modernization program that i believe was completed in 2013 we moved into the fall of 13. the athletic renovation part of the pro pro part of our program excuse me uh is beginning now it was in last um last spring's cip so that the price the bulk of our work will begin within the next week or so we were out there today doing some some final walk throughs so that'll be the track the field and some of the fencing and some of the site work that'll be out there and then we'll come back again next summer um it was also strategic we did not want to use all of our resources in
181one particular year the students will be able to utilize it this fall for competition and so forth we're actually going to put a temporary it's used press boxes as a bit of a stretch we need to have some sort of an elevated platform to conduct uh high school varsity athletics so the press box is kind of a universal term we use we're not building it for uh for spectrum broadcasting type of thing out there but that's that that's our plan for this fall so we can have games and so forth and it's also going to be a facility that would be able to utilize we hope i mean it's a sp charlotte is just a spectacular campus so we're really hopeful that we can conduct a lot of league and sectional activities there as well
182so we believe um most of our fields have been and our larger campuses franklin east and now charlotte have been i've been revenue generated probably it's a bit strong but certainly we've been able to house a lot of outside events which have helped offset some of the expenditures of those particular sites all right um let's see do i have anything else okay i think i'm good thank you thank you appreciate it thank you um i just one i would like to see when franklin is going to be um i would love to see franklin have ac let me just put that out there because and let me just say that air conditioning is a hundred percent necessity in all of our schools if you have ever worked in our building some of them are really
183old too it is a sauna and to think that kids are going to be sweating through and trying to learn like they're they're feeling dehydrated because some of our water fountains are not great either so they don't even have access to water so i would love to see air conditioning in all of our buildings and i know that you just mentioned that sherlock is a spectacular campus and a building and it is beautiful but franklin is beautiful too and we have not done our due diligence in maintaining that building and making sure that we get it where it needs to be so is there a plan for franklin to also have some capital improvement and also um air conditioning i'll stop there i have two more sure so the primary or the bulk of the
184work at the franklin campus will be part of our phase three programming um the size of the facility much like edison and east and so forth it'll probably take a couple of uh of bites at the apple so to speak uh air conditioning right now is in the uh is in the in the plan um now i want to make sure that we can have reasonable expectations obviously we want to make sure we have to start with the infrastructure the envelope first because you don't want to just put air conditioning if you have you know the windows don't really match up and so forth but and ultimately that that building is going to stay within our footprint it's one that we're not going to get rid of we've invested an awful lot of money in
185there already for a variety of areas um but it's a tough building to to uh to maintain in the sense that it's you know there's a it's well over 100 years old we have the age of the buildings in that in the document here so but the right now the scheduled number in our modernization program don't hold me exactly is about 80 million dollars which is right about what their mca is on an annual basis and that'll that'll get us a long way once again get a little bit ahead of next week every where it lands in terms of the schedule will be important right because that's a building if you take it out and try to renovate it all at once we're going to want to move those students into a swing space location
186and then bring them back so as we tackle that calendar-wise will be will be essential where in that section of nine over the next five years will we take that on there's an awful lot of talk because we haven't done a lot of work on that campus it's probably that in wilson are probably the campuses we really have not touched through modernization that are older buildings we mentioned school of the arts earlier but that was renovated in the 1990s so those would need to be at the top of the list with one swing space you can kind of envision doing a project at franklin a two-year project and then taking that and now doing wilson so you have a four-year window to renovate both of those buildings using marshall as your swing space so timing
187of it the calendar of it resourcing it all will be essential but we've been trying to include air conditioning is in as many buildings as possible and in as much of the for square footage as possible we may not be able to do all the building but try to hit those essential spaces where as much as we can perfect um i i actually well i know we're going to have a monetization work session that president elliot's scheduled thursday but i'm sure that that's not that's going to be one of many because as projects move forward we're going to definitely have to be more inquisitive if you will of what's happening um the the only other piece i just want to add and um another observation is that we get these capital improvement projects every year
188as part of the budget deliberations um but then there is no good way for the board to track right like how we move forward with these projects and whether the expenditures are even staying within range and i just throw that out there now because this is on my to-do list as we get past this budget season which would so everybody's listening the budget book is going to change we're going to reformat this starting july 1st right away so that we can look at what it's going to look like next year and have it be more transparent more readable digestible and understandable but capital improvement also is one of those areas where the board also has to have some understanding of what we're approving and how that's being managed throughout the year and i don't think
189we do a good job of that right now i know that we get resolutions and sometimes they identify back to a capital improvement but it's not reattached to this and i i just want to put a heads up and put you absolutely and the superintendent on notice that i am looking at ways to have greater transparency and accountability both for you all but for the board as well because if we're voting on this and passing it we need to know whether we stayed within our budget for the capital improvement projects and also if there were increases why were there increases how how is that negotiated and so forth and whatnot correct and we have no way of knowing that right now as a board right other than resolutions but then we have to then do
190the detective work of changes absolutely so i think i was going to say i think change orders is not cutting it and there is i just want to tell you like from for me it's not cutting it and no i would agree i think we've probably not done an effective job about utilizing the quarterly change order report for the information that's in there and when quite often it may be a one-off question or two and i think we need to give it a more of a spotlight because it will the data is there but we also probably can parse it out i think we talked about this a couple meetings ago a little bit differently if you notice in appendix b on page 39 one of the indicators that we are continually on or under
191budget is we are repurposing bond funds which which is kind of showing you that in our contingency we have a 10 contingency on every one of our projects we are under that contingency the majority of the time the the outliers tend to be more of a contractor but we're over contingency but not the project so to speak if you remember and i think we can do a better job with that change order report of kind of uh taking it apart by one project and kind of walking folks through it and then when people go back and refer to it they may get a much it'd be a little easier to kind of follow through and i need to own some of that because we've kind of worked over it or moved over it so to
192speak and i probably should have brought more attention to it in the past because an awful lot of this connects back and it's very easy to see where where we fell short with the contractor or possibly even with a project or in the idea of the change orders that we actually do which are required and virtually never discretionary right which is uh i think we i would calculate i think i signed one in 10 years of a discretionary change order a large one which was at 42 school my second year here so it's it's very very very rare obviously that we do that but there's a great story to tell i think we can do it in a concise manner but i do think it'll get much more to the target because we can continue
193to come back to that in subsequent months and either track it one project all the way through or one set of projects however the board would like so um the data is there i need to do a better job of kind of well i think we'll work together and i just want to give everybody a heads up that that's going to have to happen we have to have a larger understanding greater oversight of capital improvement projects are there any i'm going to do a final ask for this particular piece because if not we're going to move over to arp and cressa and the new materials that were delivered commissioner simmons yeah just one statement i don't want to belabor this portion i just want to thank you again i i agree with commissioner malloy about
194how this was laid out this was helpful and i also wanted to just state that capital improvement project is a direct correlation to social emotional health and well-being of our children because the conditions in which they attend school from the lighting fixtures to the ac to other pieces is is vitally important to how they feel when they're in the building so thank you thank you commissioner simmons if there are no other questions regarding the cip okay we're going to move over to arp and cressa and the information that the administration delivered to all of us um i am going to which way do we will we start last one we started this way we'll start to we'll start now to the right so we're going to start with commissioner patterson patterson no questions i got
195your name right and then you send me a question she got your name right and you have no questions president elliot oh i don't have any questions at this point at this point this round we'll we'll go another round in case anyone else has questions um commissioner malloy i mean commissioner simmons i think in that commission really quickly um and it may have be somewhere else and i'm missing it i'm just looking at like page 10 and 11 for example the cursa arp dollars position by summary of department um is this all inclusive in other words are these representative of new positions feeling of vacancies or you know these are all positions funded by arp and chris uh in 2223 right so so is there a breakdown as to which positions are actually so i
196know they're all an all-inclusive list is there a breakdown maybe that's the way i should ask it a breakdown of where the new positions are um which ones are filling vacancies and which ones are maybe transfer positions is that making sense yes we didn't break it out that way we were just trying to give a comprehensive picture if you do turn the page beginning on page 13 you can see it by each school in each department what the particular positions are for each site that are funded by arp and chrisa so that's kind of where we were going with that what we want to start to do is is look at we will the next step is to analyze all of the everything that's in arp and chris to determine you know what will come
197back to the regular budget if you will with our crystal funding runs out and which what what what items uh are in here that are one-time things a good example of that is the uh oracle peoplesoft upgrade the um so part of it is you know part of is just kind of identical identifying all the resources and all the personnel so that we can start to plan the return of them and how we will accommodate that without breaking the budget commissioner simmons if you go to page 31 in the document we started doing that with um we have the amendments that are included we can continue that because it starts the conversation there but that's not all inclusive because that's where you want to know are they are they are are they new right positions
198did we take position and transition right from so we can that's something that we can pull together this it's not it's not in totality some of that is here relative to the amendments but not going back starting on page 10. you don't know clara barton [Music] you know what that breakdown is of 1.8 teachers 1.0 civil service pairs building subs although knowing what i know about the process the 1.8 for teachers i believe is the continuation of the specials teachers right to make those whole but we could break that down i don't want to do that one by one by one but you want to know what's new yeah if there's vacancies so you know if i'm visiting a school and they say hey we need uh three additional ssos and i go and i
199look and i do see the list of wilson where they you know added in some um positions i want to be able to say oh those are the three ssos that they've been saying or have been vacant or no this is a new position that's been created to accommodate this so i'm just kind of trying to sure understand those things you might put that for um log okay great thank you does that answer your question to move us towards getting you the answers thank you very much okay thank you um commissioner simmons i have to look everybody's saying commissioner maloy thank you just two quick questions i'm just wondering about the on page 11. sure uh the 18 ftes in security operations if someone could just provide a description of what those positions are you
200said page 11 uh page 11 yeah for the security operations and it says 18 ftes i just don't know what that sorry i'm sorry he's back okay then continue the next report uh shows you what those positions are beginning on page 13. so we will just have to turn back a few more pages to get to that department so what page is that on i just need some help yeah the office of security operations that's on page 22 it gives you by title in this case they are all school centuries and there are 18. okay thank you and then i guess so you can see for each school in each department what the breakdown is okay these are primarily assigned to our elementary schools the expansion of the sso program one of the one of
201the benefits of kova was the effectiveness of those ssos that are elementary buildings so this allows us to to have that um have that program fully in place okay thank you easy enough and then um i guess it's probably the same answer then for the office of human capital the 21 and a half positions on page 12. if you turn to page 23 um about halfway maybe two-thirds of the way down the page is the office of human capital and you can see with that okay so this is uh these are central office positions not working directly with students then uh well fourteen 14 of the positions are per diem building teachers so they would those 14 would certainly be working with students in school buildings so those are just building subs that'll be housed
202in elementary schools i'm assuming or wherever they are needed okay the intention of those you're not on the intention of those positions is to deploy them where they're most needed and that could change depending on what the needs are at schools so we will collaborate with the school chiefs to determine where they are best needed okay thank you that's it thank you um rebecca commission adam step down um i think my only question and this is more of a comment i think is having this section is incredibly overwhelming to have on top of the four other binders um and because and i i feel like it's important to say that just because this is supposed to be the community document where we look and we see our and i'm priorities i'm really really hoping that
203the final draft of this is some kind of cohesion where you can look at one section and see all the pieces because this is it's just too much so i don't and when i looked at it i just i my brain just like melted up my ears so i'm just gonna leave it at that so thank you thank you rebecca um oh she's muted commissioner paul we can't hear you okay there you go she has no questions okay okay um so the only thing i want to say um i do recall asking already for the details of what was actually removed from the general fund um and moved over to cressa or um not cresso arp um so then to be just basically presented with this format versus what's already exist on the state in
204terms of what we submitted i'm just not quite convinced and also i think i can have some appreciation for pages like two and three to show what you originally budgeted and what the amendment looks like um based on the fact that the state also said we had to reduce our dependency in the fund balance or our savings if you will i can appreciate how that is reflected on that section i am still very much curious as to to shift the positions over because then it kind of gives the impression right that we're adding positions that we're not really adding we just are funding positions that already existed so then it goes back to well what are we actually doing with our arp dollars that is going to be impactful unique meaningful to our students and
205our families especially around the social emotional pieces and i don't think we can get that from this and you know i know that this was kind of put together as well just to give us even more clarity from the original documentation and certainly want to uplift rebecca's you know the the plan this was the plan kind of right here that was already in the book and so this was just additional pieces and then slapped together i actually have not been keeping all the binders i've just been putting them all in one i just i don't want four binders and honestly i feel like it's such a waste of our even our own resources to be having these big bulky binders for like 30 extra pages i just it just drives me nuts but i do
206think that as we move forward july 1 and i keep saying july 1 because that is when this budget if it is approved will go into effect that we have to have some greater oversight of the budget throughout month to month what's happening and beyond just the reports that we get but certainly how we're utilizing arp dollars and what that looks like but i can't stress enough that we've had presentations given to this board saying things like we added an extra sub to schools last school year with quest with cresa dollars which are state care act dollars and then we never actually hired people for those sub-positions and so that is like lip service to our schools and that we should be also making sure that if we're adding positions on paper that we're adding
207actual people that support our schools because it does our schools no good to be told that they have an extra sub for the year and there's not an actual body to actually sub and support them that's it for me on that matter are there any additional did you want to respond or you can i no i had something else in that but i was listening intently to that so the other thing oh i am so sorry president elliott i keep i know i'm like fire her president elliot has questions on arpan crescent i just wanted to i just want to one basic question is when we've assigned we've allocated this funding to the schools have the schools been in agreement with the assignment the allocation of these funds has the schools been i know that
208there is a part of the overall priorities from central office but has the schools been in agreement with the allocation of this funding for their buildings i can respond to that commissioner elliott we built the we built this piece with the schools so we met individually with each school leadership team and identified the priorities of the school and the needs of the school and then how arp and sousa would meet those needs and so absolutely it's it's really what they were asking for ultimately all right thank you all right any um final questions um on art or cressa and this is not new information i just want to be clear it's just a new book and a new presentation of the information but we received this and had discussions at the starting last year when
209i had to go to the state for approval um so we're just being it's just reformatted um with that i have one last update from the administration tonight on food services and um i am going to who's presenting that michael schmidt okay so our our chief of operations michael schmidt will come up and give us all an update on food services which is an area as president elliot mentioned our community has been asking for for the last couple of years certainly more than 10 years but certainly the increase has an advocacy in the last two to three years certainly before mike starts i just want to thank both mike and vern they partnered really nicely to to work they worked really collaboratively together to produce the documents that you see but mike worked with his
210food service team and really did listen very intently to what commissioners had said have been saying and that our community has been saying and um was very thoughtful in this process so mike with that okay good evening thank you very much um and thank you for the the kind words uh vernon and i did collaborate on this uh kalya had sent you uh four documents this afternoon uh they are in the documents as uh this begins with a memo from me to the superintendent at a very high level the next is a narrative that kind of describes what we're going to be doing with our food service program and then there are two excel sheets the the first excel sheet is the financial um financial profile so to speak of how we arrive at our
2113 million and 25 000 for next year and then finally because the proof is in the evidence so to speak it the final excel she will really outline in a great in great detail in regards to how we the types of programming that we're going to be initiating uh with our with our schools and i can walk you through i think that's the most important aspect of it so i'll begin with that and then uh shift to uh to i'm just going to make sure it looks in my folders chief schmidt if you let me know what document you're in i can't i will have it shared for the public as well okay so why don't we start with the uh food service program upgrades that excel sheet before you start just for a point
212of clarity these documents are available right now on board docs for the public to view and have access to as well thank you that's correct yes so as i said this will kind of walk through i i won't watch every single cell on this but at a high level what we are trying to do is kind of two-fold one we are we will be enhancing the the program at every single school building even a school that has uh the only option would be a pre-package i'll get to those in a moment but every single school will receive or will have a i'm going to use the term enhanced menu i'm not so sure that we're i think we'll kind of modify some of the language here going forward but i want to make sure that's
213clear in it on the front end so we will we will adjust menu options because with our with their with the options for us to pursue and purchase different commodities based upon their availability that'll change the menus going forward so in uh you'll you'll see and i said i know the excel sheet might be a little bit a little bit detailed but you'll see that you know items such as beef chili barbecued smoked turkey chicken tenders that was my favorite i made sure he picked that pasta meatballs macaroni and cheese and alfredo we know just from our own sales and we do offer that we've been offering on a very limited basis mainly because of price when we offer those they are very popular with the students so we will we will begin with that
214as kind of the understanding uh if we had a you know if covert wasn't as much of an option we would probably have a few more uh actual student and parent surveys to go forward that needs to be a key piece of this if we don't have student impairing voice then we're really kind of we're we're maybe putting more resources but chances are we're probably heading back in in the direction we don't want to head so this will be our jumping off point as we resource our fault um we also had a great bit of conversation with our with our local partners around our fresh fruits and veg fresh fruits and vegetable program uh apples oranges and bananas just aren't going to cover it they have to be my favorites but they're as i've been
215trying to drive this but that's not going to be be the case going forward so plums pan plums fresh cut pineapple cantaloupe honeydew melon watermelon and so forth anything else but a seasonal availability will be brought in and one way we can do that you'll see in the equipment is our salad bars so where our schools have the capability we then can have a more of a viable fresh fruits and vegetable program so salad bars are expensive to maintain if you go to wegmans you can see it's constant update uptake you just can't it doesn't happen by accident so to speak so it's kind of running that same type of profile or program at our school so kind of envision school 33 about 900 students plus or minus don't hold me to that number commissioner
216molloy i think i'm close um but i you know kind of think about those students moving through that salad bar and the number of staff members you need to be able to do that so that's the goal across the board at our full service kitchens which are primarily our high school kitchens we're going to see a variety of menu options you can see that at the top and it's kind of our estimated jumping off point in terms of the number of meals we think we can serve rice bowls i think there's a paninis noodle bowls that's kind of the craving going forward i've not tried the rice bowls and noodles in the area but they seem to be a hot item so we will we'll i say we'll do that the loaded baked potatoes which
217we know we've served at a limited basis have been very popular so once again trying to move those out there opening a school year um we may even we may even have the opportunity based upon resourcing it over the next couple months and kind of do some profile items as we close out this year moving to uh to next year so um as i said i think we we heard very uh very loud and clear last week and it wasn't it wasn't news to us but i believe having sat in this chair for a number of years there has never been a board of education that has put this level of attention on this and i think commissioner sims you mentioned earlier about the viability of facilities and how it relates to social emotional well-being
218of children nothing is more important than nutrition right i think all of us we can't start our day without it and i think this allows us to really enhance what we believe is a is a solid food services program um but it will be it will provide a lot more energizing and a lot more energy to it in terms of the commodities and then we also talked at length around the staffing and once again the proof is in the in in the documentation so there is a cell as you move your way down the excel sheet around the hours of our current staff members so i actually have another one i wasn't gonna you know keep it keep it simple so to speak um at least for my brain anyway we wanted to try to
219make sure that we had evidence that all the all the positions in order to have a step back in order to get to the dollar figure that we interrupt for a balanced budget we had a reduction of hours we weren't we never reduced staff members i think commissioner patterson you would ask me that last week but a porter which is traditionally 0.94 that's a seven and a half hour a day that would have been reduced down to a point eight eight and so on and so forth all of those have been restored back to what they what they were the employees never knew that their hours were reduced because we never got to that level of detail as we were putting together a profile budget so what they have now is our baseline going forward
220we we really hope that with the meal options the enhanced participation i think we're hoping that that drives more more more more service more meals and then we're going to be wanting to add to our staff going forward so our baseline is um is that i think it's 259 and change is our number uh going forward and that i said that restores everybody's hours to what they what they are currently um and i think that's uh that's important to note um i've made the commitment uh with david and delhi if we've you know there's there's 255 people or so over there that we've missed somebody or someone along the way we'll certainly make that right but like i said nobody had their current hours reduced so i don't anticipate that's going to be an issue
221and i want to thank chris and his team for kind of helping us walk through all the staff from those hours so if you just in short i think the food options are our number one priority um our second option is certainly make sure we have the equipment in place um whether we're utilizing these dollars um or our if we have availability for equipment in our open sources that's something that dr gel has allowed us to do so if we have a specialty project we uh specialty bound equipment likes quite often we need something at central kitchen to do some of the wrapping so if we do fresh cut pineapple and we have to do it at central kitchen and then move it out we're cutting it that day packaging and moving it we may
222need some equipment in order to do that packaging right here on site or at multiple sites around the city because our kitchens at monroe they're like they're five-star restaurant kitchens i mean they're just incredible what we have available to us at with our modernization program at easton monroe and franklin and so forth so building on that and using those as kind of hubs to get fresher food to our students from those areas that's also an option that's on the table for us so equipment personnel commodities and then the financing right which is we need to make sure we can not only pay for it but also sustain it right and i think we need to i know our goal is to is is here but we also have to make sure as i think commissioner
223patterson mentioned earlier right there's a lot of priorities you've mentioned all night all night long we need to resource this sustain it but we also need to do it in a way that's fiscally responsible or fiducially responsible and dr jail and i had talked about that as well so i really want to thank vern and his team for kind of putting together our baseline here to make sure in a week or so notice that we actually can that i could stand here and say we absolutely can do it and this is something that will actually happen so i'll let vern kind of explain uh where we are in terms of the of the financing part of it in the documentation there's a what's it titled i think it's just title food service uh what do
224i do as you're just looking mike though the good service budget i'm sorry dr david the one thing before you go to the finance part though but it needs to be we need to ensure that it's clear because if i'm at school too am i going to get wrap day noodle bowl day panini day versus being at um east being at sure you know dr alice holloway young because if i'm looking at this i'm thinking i'm gonna get rap day i'm gonna get bone-in chicken day you know so how does that play out as far as being an elementary versus a secondary student sure being and and and also having the kitchen types that we the very kitchen types that we have in the district so i think we want to make sure because people
225are seeing this and i just want to make sure that we're clear at what we're we're saying to our to our commissioners yeah let me just i i don't hear no greens in there i have no mashed potatoes in there we will we will well we have a baked potato i think uh in all seriousness dr nelms food that he cooked in there and so really two three four one managing no biscuits and gravy in there so you one one note that i that i want to make sure of is our we have the sodium they can't have it at the sodium let me tell you right now there's only one child in this school that drove all this and that was sophia i had her in mind every time i did one of these
226cells to make sure that that that she's happy with this in all seriousness right managing expectations um within this within this window being able to fine-tune it to what as dr meyer small i think we talked about this this morning and i also discussed it with dr jello making sure that we have a a plan to roll this out in a strategic way so that everybody is very transparent i think that's number one i think the second piece is what you see here we have more options with our older students because of the the caloric mandates and and so forth so we do i think the as i went back earlier parent and student voice is going to be essential right if these if these don't hit we're not going to order so much of
227it that's going to be for the entire school year we're going to have the ability to to modify these going forward so david and deli know that we need a jumping off point um and i think uh president elliot i will certainly allow you to take uh select a couple of menu items and uh and submit those we'll actually name them after you um and we'll also invite dr nelson i've never been invited to dr nels's home or his deck but i see it on the book face all the time how much money he's having yeah absolutely he'll become a guest a guest chef as well and dr meyer small although cookies are not quite an eligible product um and the more i talk the more trouble i'm going to get in so i'll probably
228just leave it at that dr um smalls does no you know quiche i just i had a great uh particularly growing up in the segregated south we had good food from for lunch you know we had all that food that i'm just telling you about so i'm just saying that was performing all right i'm gonna keep things moving um i'm actually gonna start with questions i don't know if vern needs to jump on because we did get all the information and materials um but if he wants to add but i'm gonna start with commissioner powell i'm gonna start from my left and my right um commissioner powell questions rebecca thank you so i was wondering about a focus on breakfast if there's any plans to kind of shy away from the sugar bars fish and
229grits so my kids love the sugar bars but like so i we are we definitely are going to expand our breakfast in the classroom and then we're also pursuing a grant that from we've had a meeting with carrie on what's today thursday on tuesday around breakfast after the bell so our breakfast options really need to change um and so i i'll leave the sugar bar reference aside i think but you know breakfast in the classroom is a wonderful option but also has limitations because of the health department regulations so i want to be careful of how i characterize that but that new grant supplemented what i've represented classroom we believe are going to give us some more options as well thank you and then are there going to be um with certain programs where you
230have a concentration of students with specific dietary is is there an allotment for for those students sure i i mentioned that i didn't mention that out loud but certainly in our documentation we referenced that and make that available we've heard that's definitely been student impaired voice that we've heard and then also being able to kind of tailor things for for our program like ria and being able to kind of do some things there that are a little bit more unique so um once again we have a little more resource resources to work with that's going to allow us to have more flexibility which is the really what's been holding us back uh primarily so i think all those are in play for us for next year thank you and i think we're going to try
231to limit the jelly sandwiches i caught that last week by the way [Music] jelly sandwiches my six-year-old brought three jelly sandwiches to school today he only brought one oh good it was actually just bread no jelly oh look at that yeah our kids i'll tell you um commissioner adam so yeah i got bad i actually got the bad news yesterday that i couldn't get my surgery today so um getting the email about the food service um was very um uplifting to me um because that was the hill and so now i don't have to be on the hill that's the hill that i was to die on um now i don't have to be on the bill on the hill and i can just objectively look at the rest of this budget and make a
232decision but that was a different difference maker today so i just want to thank everyone thank you sir commissioner malloy thank you um and a big thank you to ferdservice just for being so accommodating to board members i know they've invited us in and we've been able to tour the central kitchen and sample a lot of the products there can't say i really liked all of them but it was definitely an experience for sure um i guess i have two questions so kudos first of all to your you and your team um are we going to continue the meal advisory council meetings just for greater i'd like to see greater community participation in that i know i've enjoyed sitting on those and we have a lot of people from the community who've been working for
233so many years on this very issue um whether it's like local chefs or parents um or you know people from like common ground health but i'd love to see more access for other community members and obviously they were all on zoom um this year but absolutely um it's my understanding that someone has left the district as well who was helping to run those meetings and so is there a replacement i just want to make sure that these continue so we can have ongoing feedback right i think you know i think right now i think with this conversation this evening i think we need to re recon reconstitute and bring that group back together i need we need to update them on where we are and where we're headed and because this is going to take
234a continued partnership right this is not going to just be we're going to do this it's not an excel sheet we're going to make it happen it's going to take an awful lot of members of our community uh to to play a role in this so whether it's whatever however we constitute some of these groups i think it's going to have to be more of a multi-faceted approach which means we may have to tap into some of the resources in the district to be able to facilitate us because we probably don't have that amount of community outreach type of support just embedded in our food services department so we're going to have to use other departments to leverage those resources as well so i think you know plaque is a good example but there's many
235other many other groups that we need to that need to weigh in on this and and provide us feedback but also take out our message yeah and i you know i think it's just so critical that we have that that continue um i learned a lot by attending those meetings um and at one meeting was told that up to 50 of certain meals are thrown out district-wide and so that level of food waste is really you know concerning to me from a budget perspective but also um just as a parent my four kids eat you know in school every single day and so that's just concerning we want to make sure that we're spending our funds wisely but also serving our students food that is edible and and enjoyable so that was the first question
236but then uh secondly i just wanted to know what we're doing to be more environmentally conscious in terms of our packaging and i know it's not always possible with a central kitchen to you know we do go through a lot of plastics etc and plastic forks especially and straws etc what are we doing to maybe i know it's more expensive but what are we doing for more environmentally friendly packaging i think right now probably not nearly what we should be doing i think we are limited in terms of what our options truly are we have had some schools in the past use some some glassware and some civil war and so forth um that capability is not quite nearly not nearly what it was um it's also very labor intensive so i'm not so sure
237that's a um that's an error where we may be able to make as much strides as certainly i would like uh so i'm going to kind of temper that answer a little bit maybe promise more than we can deliver but i'm not assuming that that's something we're going to be able to just do just to remediate in this short amount of time but it needs to be a goal for us i'm going and actually for all of us right i think it's not just the in the food service area but all of us are using way too many resources and and not really handling it effectively i would just love to see us and i think many board members share the sentiment of reducing our carbon footprint so thank you commissioner simmons i'm excited again
238i'm excited kudos to you i'm sure our students thank you and the efforts put in not just you but everyone involved food services our community thanks you this board thanks you i'm excited about the variety that's being provided to our students it's just so imperative so i don't know i was smiling throughout that that presentation and really excited to hear it um so i'm just going to say great start we do recognize continuous improvement as a part of how we get better so things will get better as we go we know this is just the beginning but i am so appreciative of these efforts and so happy for the babies in this district or students or children i'll call them children um no i call them babies i'm happy for these babies they deserve to
239eat well thank you nothing to do here but with me by any means but i think this is one of those irs that is totally away from central office this initiative and uh other than vern's team being here this is something that's been in the field and been driven from there so we really i really want to thank you my pops always told me never to spike the football i think we're just kind of starting the first period with this and i don't want to get too far over my skis but i really appreciate the kind words and make sure i relay that to the team no questions okay so i'm going to make my remarks turn it over to president elliot and then this is going to conclude this i just want to uplift
240a few things so i do want to thank mike you and your team and i i have to thank like the food services workers because we have put them through the ringer during covet and some of them have stuck out with us and i am truly grateful for those who stood with us and came back even after some of the cuts and i i would could never ever stand by employee reductions when we're talking about the same conversations of retention that was going to be mind-blowing to me so i'm so happy to hear that that is not going to be impactful to them and hopefully we can figure out some ways i i am interested just so everybody knows um and we did talk with some of the food services direct day-to-day leadership like delhi
241and dave around doing an appreciation for our food services workers i know in the past we've worked on doing stuff for the bus drivers and transportation but i would like to see how we do that in recognition for all of our employee groups but certainly i want to figure out how we do that systemically but i do want to thank dave andelli and in regards to the meal table advisory group that group was actually put together by um our superintendent meeting with dina myself jen spiderman and my team member mike who supports that group so shout out to mike and certainly was intended for parents and community voices to also be there so as we move forward with the table my request is going to be that we allow community members to be at that
242table without board members so that they can speak freely because part of marisol marisol was a part of that um creation so let me just say that and i bugged them to death about this i i yeah it is good work and we do need that table and really um when even for myself like i don't attend any of those meetings there are other meetings even that common ground health does with the school district that i intentionally don't attend because one i don't want parents or students to feel intimidated by my title and feel like they can't be honest but also staff is there and we want staff to be honest at that table about what's really happening and sometimes it can be a little bit of a barrier so i'll just say that as
243we move forward and we look at what that makeup at the table looks as we move forward um and certainly having our families there and true family voices true student voices um and and lastly i do again i cannot stress thanking dave and deli and the team and and food services one for saying hey come on down come see what this actually looks like on a day-to-day basis and giving us the real they gave me commissioner simmons and commissioner adams like a real straight up tour it wasn't no bells and whistles they were like this is what we can produce this is what we're limited to this is the cost of inflation and the impact that it's had on our services on our food this freezer used to be packed after covered we can't even
244get the food that we need to get here in time it was a real conversation and we spent a couple hours there so let me just say that we spent a couple of hours there they went over some of the items that you you're mentioning we got to try all of the items personally i did like them i do think some kids will have some questionable um remarks to them but i'm glad to hear that we're gonna have some flexibility built into that so that um as we move forward the menu itself is adaptable and i would love to see you know greater input from students in in terms of how that menu is created and and i know we're not there yet but that's what i want to see as we move forward some
245innovation around that and i do believe that dave and delhi um and the team in food services right now and your leadership like that we can get to that level of innovation and i have to share all that and then two more things the kids at school number 15 i would be remiss to not shout out the kids at school 15 who in briefing did lots of research um the fourth fifth and sixth graders did research they looked at other districts and they created a presentation on food services for their peers and so shout out to them sophia was trying to get them to come in and i always question my own child coming here but that's a story for another time but i did want to give the kids a shout out there i
246also want to give a shout out and i want to thank actually commissioner simmons because i called her as soon as i left i went to monroe today and i had a presentation from the peer tutor club called the influential monroe ins and they have some of the greatest ideas ever for kids and they're super strong advocates and so they were i was so incredibly pressed food services came up um with their advocacy that i'm like i need you to come and present to this community and to this board and to this administration so they are going to we're going to work on having them join us next month for esa and i know that they already gave the same presentation to the chief because they mentioned that the chief was there they got to
247do the presentation with them um so shout out to them all of all of our kids all of our kids across the district who have come out and and even today were out there protesting and have been protesting for food services and so this is a victory for our youth who have been advocating for this and a victory and now they're going to be watching i just want to put this out there like we we're not about to give them and feed them pipe dreams they are going to be watching they're going to be obviously giving us feedback around the menu as we roll this out and with that i say all that because i am very proud and very happy to hear that you guys are going to that we as a district are
248going to invest real money more money into food services and make it a priority i still will not be voting on the budget and i have to say that because if i could vote on this singular item separately from the entire budget hands down i would be a yes um and so i do not want to take away from that work that has gone into it and the sweat equity and and the appreciation that i have for food services um but i'm going to end with that and i'm going to turn it over to president do you want to say something i just i i just want to make sure it sounds like everybody's good but we're going to put this in the budget now i just want to make sure because we need to
249make those adjustments so we need to hear that officially from the board so i think the question becomes do we need to say how much we need to have in that i think that was part of that they gave us okay because i didn't see it all right so we yes so do we need a just a straw vote on that let me let me do a straw though yeah is that what you're asking for let me let me ask uh adrian's gonna give us yeah i think there's some implications about it okay right so i i think i've told the vote before like a straw vote is is really meaningless the robert's rule says it it serves no purpose i think if you're giving the administration a specific direction you should take a a
250vote and give them a direction so you put it in the form of a motion so yeah so i think what you're asking is that i make them or we make a motion so i'm going to make the motion that the administration um puts 3.25 million into the food services budget item line is that the total amount was a three point there we go i would suggest we look at the last spreadsheet just to be clear about what the proposal is is that not the total amount because we're in the process of making a motion right now vern understood so why don't you add that after they because it's on the table isn't it it's not it doesn't have a second oh it doesn't have a second okay budget proposal only includes an additional 2.5
251million over the draft budget but it's designed in a way to meet the to meet the request is laid out by mike schmidt i'm i'm sorry vern i didn't quite understand or hear what you said what you're saying can you repeat that please we should put the spreadsheet up so that it's it's very clear what the proposal is so where we the starting point was if we look at where what um food service is projected to do that's the first column the 2122 projection the second column is adding 2.5 million to that to get to the 2223 request and you can see in the revenue we're only adding 2.5 million and that is using an interfund transfer for the general fund or general fund support of 1.5 million and a food service fund balance not
252general fund fund balance of 1 million you can see when we go down to the expenditures how the 3 million and 25 000 that mike detailed would be added to the current projection to arrive at a budget request of just under 24 million so vern what number are you saying that the motion needs to have that's i guess i'm asking for clarity because we're just putting a motion we can't do technically a straw vote um our parliamentarian legal it has advised us to do an actual resolution so we're trying to do the resolution with the exact total so that it matches what the administration is asking for so if you put the spreadsheet up again and go to the final the far right column the resolution would be 23 million your recommendation is to go
253by the total not the increase or the addition to what the draft already previously included just asking for clarity um as long as the language is clear about both i would just suggest that we go to the total the far total the 23 million plus adrian i'm looking to you as well for some clarity around whether it should be the total i understand that we want to be clear because we've had some resolutions that were we've had to come back and clarify even deeper and further yes 858. um adrian i'm so sorry can you please repeat i'm taking the language for the motion um i have amend the budget to add additional items sorry you're going a little fast for me um as deliberation not hearing yeah budget deliberations kalia do you have that language
254yep let me just repeat so i have it here um direct the administration to amend the budget to add additional items as related to food services as was presented at the may 5th budget deliberation totaling 23 405 858. okay motion all those in favor aye we can't see or hear you okay well it passes six with one absent thank you adrian for drafting on the spot the resolution language and thank you to mike schmidt and dr meyer smalls for your presentation and support of food services president elliot thank you so let me just um this this has been a difficult uh process difficult difficult difficult nobody is really satisfied with this process nobody's really satisfied with the budget there is not the confidence that our community has and there's just not the confidence there i
255don't think there's a confidence there from the state monitor i don't think there's a confidence there from the state but we've got to pass a budget we've got to pass because we don't know what we will do if we don't pass the budget we don't know what the consequences of that not pass in the budget and so we've got some work to do going forward we've got to correct this and not only that but we have to restore the confidence of the state they don't have the confidence in us now how can we work towards getting that confidence we've got to make sure that we can do the the kind of analysis and the evidence that you all have said that this book is going to um we're going to operationalize but there's got to
256be the evidence for the most part you all have not shown us evidence you have not shown us the analysis that is needed i'm not sure where this disconnect is i don't know it's because it was a rushed we had to rush to get it done but the state this board is going to be looking at you know how did you come up with what you came up with and um you know in terms of the long-range plan i know one of the pieces that you all put in there was the maintenance of effort was going to increase it has not increased since the inception of the maintenance effort and i didn't understand why it was put in there well all you got to do is call the mayor which i did he is not
257going to increase it just not and so what do we do so there's a lot of work that's got to be done on um correcting um this budget and and and as we move on in the future with our finances you know there are people in our community saying we've got all of this money we've got the op money we've got the surf uh the source of money which is a separate item from our operating a budget and i think that that's wise but how do we gain confidence from our community i'm not sure the answer to that but that's certainly something that we're going to have to be looking at as this board makes the decisions on this budget and as we move forward i will say to you you're going to have to
258come prepared you really need to know this budget inside and out to be able to respond to the questions that this board is going to be asking this is a tough board it is a tough board but it is tough board because it represents this board represents the community and so um we'll have further conversations around this budget i'm looking forward to um in june july and august where we have an opportunity to do some budget retreats um some retreats all of this um this is difficult uh it's gonna be difficult moving forward but we can do it and i just want to thank folk for the hard work but we've got to gain the confidence regain the confidence of the state and of our other stakeholders um so and and and and involved i
259would say our community more than we've evolved in the past so with that i would thank uh everyone and um actually got a call for a motion okay so i called for this motion uh second no second we'll give a comment this is the motion to adjourn yes this is the motion to adjourn thank you dr jabel do you have anything to say all right thank you and dr jalla was thank you all in favor aye all right thank you everybody