001Okay, welcome to the Santa Cl District Board of Education public hearing on Wednesday, June 25th, 2025. We will open the uh meeting for any comments from the public. Okay, it doesn't appear there are any comments, so we'll close the public hearing and we will open up our regular uh June 25th meeting if we could uh stand for the agenda. Pledge to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. The first item is the acceptance of the agenda. I like to get a motion, please. Second. All those in favor? I. Any opposed? Agenda is accepted. Next item is the consent agenda which is resolution number 115 2024. Approving the items on the consent agenda. Motion
002second. All in favor? I. Any opposed? One obstension. The resolution is approved. Next uh item is public comments. Any members of the public wish to address the boarding none. We'll move to financial reports. What? Um so the budget status report and budgetary transfer report are both saved on the share drive. There are very minimal transfers this time. It's nothing over um 10,000. They're all um covering end of year field trips. So um with that ready for resolution resolution number 116 2024 approving the current budgetary transfer report is presented by the school business executive motion second all in favor I any opposed the resolutions approved and the the warrant is saved on the drive as well we are working towards our final warrant of the fiscal year. The next resolution I have is a um request
003of $10,000. I don't know if you want to read it. Um but somebody Carolyn S. Eisenher passed away and left the district $10,000 for the purposes of eight $1,000 scholarships each year for eight years. And then uh $2,000 for reading books for elementary grade classrooms to encourage students to read or enjoy. Very nice. Um would you draft a letter? So that is resolution number 117 2024 as noted by the business executive um scholarship money donated and we appreciate that motion second. All those in favor? Any opposed? Um the motion or the resolution is approved by very grateful school district. Uh on old business capital project update. Uh we are moving along both what you can see and what you can't see. So the term project is on schedule meeting weekly. Our next meeting is next
004week. Tomorrow. Sorry. Just I'm just moving time along. Tomorrow. Our next meeting is tomorrow. Uh lights will be going up in the next couple of days. The polls and the scoreboard will go up next week. And um they are hopeful to be formed the footings for the bleachers and bleachers should start moving about three weeks. So uh so far the weather I know we're all dying in the heat but our working crew was out there. They're taking advantage of the nice weather long days doing a nice job. They were on Saturday. Yeah. They they asked to come on Saturday. So and there's multi-groups out there right now. Lighting is ongoing one per you know it's all but they've done a really nice job accordingly Chris has been great at the same time we're gearing up
005for the EDC project to really start rolling at Troa the signs have gone up for asbestous have to go up 10 days before so no none of that will happen until the kids are out of the building but uh they're they're ready to roll starting on Monday did a little work in this building there's some additional air handling units that need some work and some fans um so they really started today they had to be quiet till noon. Um but work in this building not a significant amount but finishing up the work that was left over for HBAC here for all our updates that's already rolling as of today. So a lot going on and uh so far so good. Okay. Next item is the second reading and possible adoption of the following policies which
006is resolution 118 2024 policies 0100 sexual harassment 0.2 two central hospital workplace 011 sexual harassment grievances under title 9 011-R sexual discrimination and sex based harassment under title 9 procedures 0011 e sexual harassment under title 9 definitions 0115 student harassment and bullying prevention and intervention 0115R student harassment and bullying prevention regulations. Can I get a motion on this, please? No. Second. Any discussion? See? None. All those in favor? I. Any opposed? Resolution carries. Item C, facilities use planning committee invite and first meeting. There are some questions about who we had talked about in comment committee and Gina pulled that information out to you from our meeting on 911 2024 the beginning of the school year and then I just updated the letter based on some feedback from our last meeting. Has the letter gone out?
007No. Okay. Sure. Okay. So from the BOE minutes um we agreed to form a select committee uh to review study setting up public hearings committee would submit recommendations to the board what the suggestion would be I volunteered to chair it Nancy volunteers Mike volunteers Diane volunteers Suzanne Nicholas volunteers and mentioned by the board's possible committee members Katie Lava volunteers the committee should also include staff and community members. I think that's really where we got to uh decide what we want to do there. And how should someone express interest in joining? Um submission form will be created. Diana, I think you work on that one more time. Okay. And added the website board members given the task by Diana come up with questions and that's where we were having a lot of discussion kind of table
008it out on the survey sub by email. Um, this is a I think an older draft of the letter. Is that correct? It is. You want to speak on that? Well, we we looked at it last at our last meeting. There were some requests to remove some items from it. So, it's basically the same letter with the items that were requested to be removed removed. Uh, we can put this out uh multiple ways. We could do a ball tracks form, which we have done before. Uh but we also I think we should accept information that's either sent via email or handwritten and mailed to the district. There are some people who aren't comfortable in the qual world but after the last meeting Erica said should I start creating the fall tracks and I said hold
009on but probably be prepared. So yes would we put anything like local media? Yes, we we send out our parents square. I'm sure that the enterprise the enterprise will ask us about it and we'll do some information on it and we have some people as we know already interested. So as we talk about it if anyone reaches out to you direct to Gina Gina will be the final fill. Yes. Yes. Thank you Gina. So, I think one of the things we should probably do tonight, we kind of have the the key staff and admin members um on our end. How many community members were we see on this? What was the number of presents? We got one, two, three, four, five, six, seven. Uh and and we've not included um the high school principal yet
010or the middle school principal. Are Suzanne and Vern like it says that they were mentioned by the board. Are they are they going to be on the committee? Suzanne has expressed interest. Okay. And I am happy to volunteer. I don't think we should be above 12. I would agree. I mean, there's already But this is what I mean. I I don't think we need all of those people on there either. I agree with you because everything that I've read, I really would love to be on it, but if this means like I I will step down and not be on it because of other people, right? You know what I So, you need your superintendent, right? Right. Your director of special education should be there because we need that insight. Your uh buildings and grounds
011man should be on it. And then you've got an elementary personal and you have no high school and or middle school principal yet and this restructure will likely affect all the buildings. So on the DEI subcommittee, we have someone from every kind of interest group. So there's like an administrator, there's and then the community, the community members are often across an array of people who are interested. And so I one of the good things is Nancy being on this Yeah. can relay anything that's come from the I I think that would be really helpful to have you on that Nancy given your history in that area. And um but I yeah I think it's just a question of which kinds of people from which groups. So it would seem to be we want to add
012two principles and decide how many atlarge community members. So if we add two more to this list we're at nine and then we had so there's more building principles at nine. Then I think we have the folks listed here plus building principles from high school and middle school plus three community members. That's 12 people that the bigger your committee gets, the longer you're gonna talked about this at length, but almost a year ago. You cannot let it get so we can't get the job. That's what I mean. I think that if you have a committee of 15 20 people, now it's not a committee. Now it's like I mean, but you do need these key stakeholders because they represent our enemies. That's what what I'm saying is I think the seven listed here plus the
013high school and middle school principal plus three community members. If you have a committee of 12 people and 25% of them are from the community excluding the board members that live in the community that's going to cross affected by this like that to me sounds like representation. Are there really are there three are there more than three diverging viewpoints on this issue? I don't know if there are. Um I'm not going to die on this hill. I'm just saying I think that I just know sitting on a lot of committees the bigger the committee the more drawn out we have large members can we go a little bit more I'm not quite sure 15 or something that's only I agree with I think a little bit more community for the the more community me three
014just seems like a very small number for the community members when it's such a we know over the last year this has been I just don't want the impression that we're trying to keep the community the impression never keep trying to keep community members down to keep not quite sure how to say that. No, I mean it's helpful on the DEI subcommittee to have lots of to have we don't have lots of community members, but we have enough that it's that it what if we just said we look we're looking for four at large that would give us another so at large I mean and we said this last time we talked about I mean people can still be involved because we're gonna have we're not hearing public hearings right That's why we talked about
015really somebody wants to do the work we need the people in the room that are going to make a committee to make recommendations right ultimately the decision making is here right at this table right I would say my only I I don't have strong feelings on number in the committee I think I think more is probably better but I also think a diversity of people from across the district right This has implications. It is a whole district-wide restructuring and not just what are we doing in one one particular building. And so I think that representation is really important. What about you know we're talking about different people representing different groups like we're going to have good representation from the administration. What about um teachers? Is that helpful or maybe not? I I don't know. Um
016certainly parent you know somebody comes as a parent perspective but also then you know we already know there's members of the communities some of the outlying communities that really want to be part of it. So there's going to be a lot of I think there should be a lot of interest. Maybe I really I really think at this point once we send this out and we see who's interested and who want then we can narrow down I don't think decision of who's going to be on committee. Now I think we need to get this out and see who actually responds which is actually what we did with the DS. We just put the call out and then we were like, "Oh, we so we know kind of what the number looks like." Right. Right. Give
017or take some. Right. Okay. Um, next question would be what is the process by which we want to use when we select these at large. We're going to get some feedback. We have a a letter. They're going to answer that. How how would they receive that? I mean, if we had 30 people, we can't be 30 individuals. This something that we I'm honestly asking is this public or is it an executive discussion that's in public? I don't know the answer to that. Just I'm just asking because if there's let's say there's 30 and we're going to have 15. That's a lot of people to cut from it. And I think it's just going to be I'm all we're talking about in the public being transparent, but we don't want to take months trying to whittle
018it out. And we don't want to be talking I mean I don't know. It's how about when we see what we have for numbers, we consider ranking our choices, see how they merge out kind of like a ballot almost. And then if if say we can agree that we like six, but we can only take five. You know, we can have that conversation. We may find that the ranking is pretty close. And does that sound like that's fair? and then we can haggle with two or three if need be. Um let's see how many be different numbers. So that would move us to the next point. Um I would hope that we can get this out as soon as possible. Uh what's the date you want to set for deadline for application? Well, uh we
019have our next board meeting on July 16th. So uh always count the rearch. That doesn't count. Correct. I'm just think the reorg is too fast. We can't we can't Erica and I need a day at least. So, we're looking at I want people to think they're going to go to the 16th meeting. Yeah. Oh, bad news. We're all going to be here on the second. Yes. Thank you. But I'm thinking that we have a July 16th and an August 13th. I think August is too late, but July 16th will give about three weeks. And if we backed it up, since our meeting's on the 16th, we made some gentleman's agreement that we had things in by either the end of the day on the 14th or that would give people time to end of the
020day on the 14th, which is a Monday. So we can send out like a little reminder on Sunday. Hey, if you haven't, we can we can time those. So even if we're not here, we can time those reminders. Yes. So July 14th. Yes. Can I make a suggestion around breaking? Yeah. Um, no. The um when uh I think having being clear around criteria, selection criteria will be helpful. And as I was looking at this letter, the second bullet under experience and expertise is the one to me that seems most germanine. And so I think when we formed the DEI subcommittee that's primarily what we were looking at what is your experience and expertise and you know sometimes it was I'm the parent of a biracial student and we said yeah that's a lot of expertise
021right and and then you have other people who are like no I do this professionally right and so I think ranking of what is a is a question and I think always being clear around those criteria is is helpful and to me That's the one that strikes me as the most salient and so I think that's the one that we should we want to change the order. No, I don't think so because you're going to get this data and then and then and then it comes to us to look at the data and say what are the ex what are the various experiences and expertise that we want on this committee. choice. Yeah, but that's not uh but then have it waited. I know for dire we have it like you're saying like there are
022certain everybody rates their the candidates but certain things are set in the algorithm to be more heavily weighted than others. So if that is more important then it I think that's something we each one of us should make try to improve. Yeah. I mean I I get what you're saying Tori. Okay. Um I and I think from a Justin will appreciate this like we don't want to get into like likered scale kind of things but I think I think qu what crawl tricks will do correct me if I'm wrong here having not used it in a while is it will produce a report that will have all of this data all these data on it and then from there we can all look at that report and say okay what are the experiences that we
023want it's kind of more of a qualitative assessment mixed methods thanks I I think you guys need to wear your road running. I'm wearing the roads. The one thing and and hopefully it's clear to people filling this out, but the you know commitment to time and commitment to maybe and I'm sorry to add this to the letter, but at this point, but just the letting people know who are reading this that there there are still going to be other ways to participate by coming to public hearings and and submitting letters or whatever that that being on the committee isn't that. Yeah, you'll still be able to get your voice heard even though you're not on the committee. Something on here that says something to the effect of if you are not selected, there's still be
024opportunities to speak at public hearings and open meetings to voice your opinion and concerns. Yeah. Because what you're doing here is making a time commitment. This is an open meeting. It's a separate meeting of the board. So, so this meeting will be an open meeting. Yeah. Yeah. Yeah. But you just want to signal that on the Yeah. I want them to see us. Someone might say, you know, I think I'm good going to some of the the meetings, but I don't want to commit to the committee, right? And that's fine. Sense time because you might get that input where otherwise and there's no way for me to do this. Yeah. I'm only asking this. I apologize last meeting about the I'm thinking about brought something. We talked about it last September about this language of
025a multi-year process. So, are we anticipating this to be a multi-year committee? Because if it I'm only asking because if it is then every year I mean I don't know what what so next year when we when we did the restructuring of grades three to five are all in mild. Now the question did come up with people in the community is this just this year is it a one-off? We didn't really have like we said we're going to kind of evaluate as we go. So are we going to like those two those two intersect like the issue of what happens with the the kids who are going to be entering second when we done next year that are going to be entering third you know nine months from now or be rising third graders wanting
026to be sensitive to that community too though like I know families who have a second grader of Bloomingdale coming up where they're like well what's going to happen next year I don't know so I think I personally don't think that this needs to be a multi-year committee Like at the end of the day, we have data. There's some questions about the reliability of some of the early stuff that happened, but in the end, like they were over, they were under with this year under. It all averages out. I think dragging this out for years is dangerous. I don't think that that and I don't think that there's going to be some massive change in our student population. That means we have to evaluate the data for years. I'm not saying we decide this in two
027months. I think at last last meeting we kind of generally talk about um the goal would be by next spring having a plan for the fall. Sure. Could it be uh are you prepared to commit to a potentially multi-year process just so that people know what they're getting into? Yeah, but unless I'm hoping it doesn't take that long if it but but maybe it does because it's so inconclusive the data that we're like I guess we're not ready yet like we were weren't ready a year ago. Yeah. You could say potentially year long. I guess I'm less concerned with the language as I am about like the idea that this multiple year. I don't think anyone here wants to push this out farther. We need to I guess as a chair my job. I don't
028think any of us have the plan, right? Yeah. I mean, of course, anything could change, but I just want to be sure. It doesn't that isn't the plan to build in. Let's just do this for two or three years. It's like we hope to make a recommendation in the spring. Obviously, things can change. Okay. So, the letter will be adjusted. the deadlines will be out there. We'll get some submissions. We can talk briefly at the RER what the look like, what's coming in in terms of volume. Um, and go from there and we'll try to get moving as soon as we can. Uh, thank you to everybody that's going to be on this committee because I I keep confused this may be the most consequential thing we do for our student community for the next
029decade. Gota get this right. Uh, where we at here? New business. So, first look at proposed DOE meeting dates. Tina put this together for us. I tried to stick with the um second and fourth week held by Zach and Mike that were helping for that. Um, however, there are some times that you'll notice that I had to move them based on breaks, etc. Um, but if any of those stick out to you, if any of those dates stick out to you as definitely not working, then just give me a remember this, these can be adjusted to circumstances because we've done that before. But we have to adopt these at the rearch and that's the next time we'll be together. These are all still Wednesday. Yep. Okay. Do you have any concern about month between December
03017th and January 14th? We're on break. No, I realize that. Yeah, but but I just that's just a long time. Is that too long to leave business unattended? We can always We could always add we had to people come back from break. Okay. I'm not worried about it. I just wonder pile up. And you checked any I mean not school holidays but you know I don't know religious holidays that would be inappropriate to have it. Um that's the only thing I would So here here's a good thing. You have this look it over. If you see any conflicts our six or seven eyes out trying to find this uh let Gina know. Copy all of us. um this date is this and when we get to the reorg it'll be on the agenda and we
031can move or change if need be based on anything that you see that because that's a good point. Anything else on on the organization dates? Okay, down to reports. Uh go ahead. Uh just quickly, we've had a lot of movement in our staffing and um there's staffing that we approved tonight with the staffing coming out July 2nd. Also, what's happened with the staffing is that it's allowed us to actually uh remove anyone from the preferred eligibility list who was under the elementary education um list. So, everybody's back from elementary Awesome. So, that's very nice. Uh, graduation is Friday. A lot happening in our world between now and then, including putting our our schedule together, our application together. Um, I look forward to seeing you all. We are going to meet at the civic center at
0325. Is that what time you said? I think we said five, right? You're in charge, Mark. I've been in charge of a lot of things. How's that? 5:00 Josh 4:45 is what we had. Is that what we had? That's what I I love that. I probably said 4:45. So we need to get going. You just be early. Just reminder the back the back door behind the civic center is unboxed and you'll come right down the hallway. We'll meet in the front conference room. I will have the scholarship portion out by then and we'll talk about the mechanism. Okay. Is that it? That's it. Josh, nothing. Just the balorate services tonight at 7 at St. Bernard's. Um, we got our last fin last regions exam today and graduation's on Friday, so we're ready ready to rip.
033Erica, 21st century is still in full swing of year three. We have students uh kayaking, leaving at Second Pond every day this week. We have students enjoying North Country Community College to uh I don't know what they do there all day, but whatever it is, they are tired when they come home. And uh we are ready for July 1st to kick off year four. Uh we have 230 hours of confirmed programming from July 1st to August 30th. Uh ready to roll. So we are excited to see our kids all summer long. That's it. Katie. Uh, Friday we had our fun day. Student council and staff asked and requested to have a full day this year. So, we did it. We had a full day. We had about 20 family members come and volunteer and run
034those. And we had our schoolwide barbecue. So, that was fun. This week, we had our kindergarten and fifth grade moving up ceremony. Thank you to Nancy for coming on the hottest day there was into a packed house. But, it was a really nice ceremony. um fifth graders are buddies to the kindergarteners. So they kind of walk in together and it was really special. So we had the attorney general from Platsburg attend and give out some awards. So that was really nice. Yesterday we had our kindergarten play and visit day in front of Petrova and this is in lie of the traditional screening that we would do um in the past and it was hot. It was 96 degrees on the field but we had more than half our families attend u which I thought was
035great for our first goound. We had representatives from community agencies, staff. It was such a nice way to meet our incoming students. So hopefully that will become a tradition instead of screening. And then tomorrow, Brian and I are leading tours at Prova for current families of Bloomingdale Second, third, and fourth. So that now the families can see Prova. Um we've already toured the students, but it's just another opportunity before the construction. So, uh, we have no student reps tonight and so we go right to our committee report. Mike, nothing to report. Sorry, nothing. Jeff, no. Justin, just scrape all the 21 seat crew that took the kids down the the adventure park and tubing and ziplining and I can only imagine what that was like. My kid passed out the bus on the way home.
036Yeah, same. Same. They were they looked exhausted supposed. It was a great day. So, thank you, Nancy. Uh, nothing. Nothing for me as well. We are not in need of uh any executive session. If I can get a motion to second. All those in favor? I want this is them coming in today. I have that picture. Somebody sent me a sailboat out of their canoe. They were like they were coming in fast and I was like, "Wow, well done, guys." So fun.