001We actually reached out to the community and said um what should we how should we change our thinking to stop this continual turnover of leaders and what are the things we should be doing to stop that. And based on that work we set some goals and I told all the candidates who applied is the this is what you should be working with on that board if you get hired because they committed to this you need to commit to this. So, um, that was an atypical thing, but, um, it was work that I felt needed to be done with that board and and I don't think they would mind me sharing this with you. So, but in this second page of this brochure is typically where we would put the desired profile of the person they're
002looking for. So, I wanted to share this so you can see the quality of work that our our folks do when they're putting advertising materials together. And um then this next document is just kind of a complete packet of of all of the different things that I did research and and on um uh on the it's listed as page one, but it's I don't know why it's that way. I guess it's after the index. Um there's there's a suggested timeline. So there's a bunch of the steps that are in there. Um, but I haven't I haven't put any dates on there yet, but I wanted you to see the different steps that we go through. So, um, I'll pass those around. So, we may not have enough. So to do this from soup to nuts
003typically um without rushing through things. The last few I felt I've had to rush through a little bit but without rushing and the fact that you're meeting with me now even though Diane is leaving uh in in June of next year. This is great. It's typically a six-month process. So um I will I will come to one of your meetings to start going through some of the information in here. We'll talk about the thought exchange. we'll get the thought exchange out to your community. So, you know, that's kind of the first month of of getting that stuff going. Then we would put advertise we'd get advertising materials um put together and we would put those out for a couple months. It would be nice to be able to do that for a couple months. Um
004because and by the way, the advertising venues we use, we use everything at our disposal. Um, uh, because we have a lot of time, I would I would use like, uh, the NISBA on board newspaper and actually put a we would have time to put a nice, uh, ad in there. Uh, but most of the other resources I have steered districts forwards are electronic. Um, newsprint is incredibly expensive and I'm not so sure of the value you get from that anymore. Anybody who is out and about looking for um for jobs is typically following one of several um uh organizations. So where do we typically advertise? Uh the school board's association online presence. The New York State Council of School Superintendent has an online uh job presence. Uh SEI the school administrators association of New
005York State has an online presence. um the uh uh OLAS which is a statewide um advertisement um uh database that's organized through one of our Boseies partners. Uh we have been putting these out on OLAS and typically when those uh when all of the advertisements go out on to all of those electronic resources they automatically get picked up by things like Monster um we uh we now have a Bosey's LinkedIn. We put things out on LinkedIn. We leverage your social media, so your website and your um you know X account or uh Instagram or whatever your district may use as well as our own post social media. Um, and I also send one of the, you know, once we create our advertising materials and our brochure, I send those to my 37 Boseies colleagues around
006the state because they typically know who the strong people are in the region and if they see somebody who might be a match for the district, often times they'll they'll share uh the information with them. So um so usually a couple months uh to advertise and then um you know so we're we're at you know 3 to four months now uh in that fourth month then we would uh I would come and meet with you go through all of the applicants. Uh we would select at least preliminary applicants that you would like to interview. This is assuming we're doing more of a traditional search either a hybrid or a fully open. Uh we would decide which uh applicants you want to meet with. Um we would then invite them in for interviews with the board.
007Um you would either make a decision to narrow that down and then in that kind of last fifth to sixth month we would um bring those people back uh with all of your stakeholder groups. Uh traditionally being your teaching uh representatives from your instructional uh group, representatives from your admin group, representatives from your non-instructional group. Um and then parents uh parents communities students. Um now you know better than I. So I will work with you to say how do you how do you structure that? Um you know some um in several of the searches I've had one of the administrators facilitate uh each of the groups and that that worked out but you know like last year when I did Malone the administrative group needed to be a group on their own. They didn't they
008didn't want to have anything to do with the other group. So I'll I'll kind of work with you on what's the culture in your district on on you know typically how that works. But uh you bring the folks in they kind of do a round robin sort of thing at that point. Usually it's a second or third time you're seeing these folks. So like at St. Reges Falls this last time um the board was there on the stakeholder uh evening and I had each of the candidates present a formal entry plan to the board rather than just asking more interview questions. that gave you an opportunity to see how they could command an audience and organize thoughts. It was it was a good process. Uh, one of the things you may see in other um
009areas of the state that I do not recommend is a public forum. Um, I just uh I I'm not a fan of that. Uh, and what I mean by that is in other parts of the state I've seen where they brought in finalists to stand in front of an auditorium of people and the general public's invited and people can just get up and ask questions. Um, I'm not a fan of that. I think it brings out your rockth throwers. Uh people who come with an agenda and just want to bash the current board or the current administration or um and I I just I I don't think that's a beneficial thing to to see happen. So we can you know um so that's uh so but generally it's about a six-month process. Um you know
010again with you don't want to pick somebody too soon. You don't want to you don't want to have Diane be in a lame duck position. So, um I'd be all right with it. So, do So, you think that people are that people are looking for the jobs later in the school year so hiring like over the summer when they be hiring or would be trying to get somebody before the end of the school year? I think ideally if we could get a candidate selected around April. Yeah. But dancing August, end of August. August. Yeah. But still, uh, so yeah, I kept saying June 30th. It's August, but ideally, so if they are a sitting superintendent, um, they could have, uh, 60 or 90, oftentimes it's 90 days. So that's why I'm saying we we we're
011going to want to settle this up around April or plan on it. That way, if it is a current sitting superintendent who needs to give notice, um, that gives them plenty of time to, um, uh, do that. and then start when when Diane leaves. So, I think we start with April and we backtrack from there and the next time I meet with you, I would kind of have this filled out more formally uh to kind of go with a projected timeline. One of the things we've had success with in some of our key leadership roles is a little bit of overlap. So, it's not just this clean break and new start. Um um my experience with that is it gets weird after about three days. Oh, I have plans. fear not. So, um I I
012honestly because we um when I brought um oh gosh I the that that's just my experience. Let's just put it at that at that. It's um I suppose we could cross that when we see the candidate. That's right. Exactly. because now it's nice to have those folks meet ahead of time and you know usually somebody with a conscience who's outgoing will have kind of a list or some sticky notes or you know some things like that that they they want to pass along to the next person. So a few meetings um are always uh you know appropriate and and good. But, you know, these are these are A-list kind of top of their career people hopefully we're talking to. Um, and you know, and they're they're going to be prepared to hit the ground running
013usually more than just a handful of days. And it it every case where we've had that. I mean, I had one case early on where they wanted like three weeks and remember both people calling me independently after after the first week and said, "All right, we got to end this because it's just weird for everybody. People don't know who to go to." And so it's, you know, I think keeping that person on as a, you know, as a consultant sometimes just a phone call away. There's there's some different ways of handling that where it doesn't get so weird. So just timing wise, you're I think you're saying we we shall we should kind of look to hire in April of next year. Appoint somebody. Yeah. Appoint somebody in in April. And that puts us that
014six months is like in October. So what would be reasonable sometime in September we'd be finalizing? Yeah. So I would say let's plan on me coming back at your September, you know, one of your September meetings. You meet twice a month or once a month? Twice a month. So, you know, I'll pop into one of your September meetings. I'll bring this document back um with some proposed dates and timelines and things like that. And um then, you know, we'll go from there. And that's not too early. April. If somebody was appointed in April, it wouldn't start till late August. That's four months. Yeah. Not at all. Again, if if they were a current sitting superintendent, most superintendent contracts have a a 90 date clause. So, April is would be perfect. Okay. Based on our housing
015market here and everything else, having to move here, that whole process. So, yeah, those are conversations I'll be having with you. Is residency required? Is it is it preferred but not required? I think when we did um Tupper Lake, they had an interesting take about it. It's wasn't going to be required, but you needed to live in one of the contiguous communities. So, I thought that was a nice compromise that, you know, because because they, you know, they recognize that housing is tough around here and sometimes you got to find what you can find. Any other questions for Dale? My I just had one other question and that was kind of about like district culture. you know, all our districts are different like how is that kind of get is that what this is for?
016That's what that's for. Yeah, that's really I would work, you know, one of the things when I come back and go through this more formally is I will ask you um who specifically are some designated people that I can work with to create materials like that. So, you know, you may have some folk, you know, oftentimes it's the board clerk, uh, but it may be um other people as well who I can work with to um Right. Exactly. You know, come up with what is it? And usually once I I I am designating folks to work with, I'll say, "Okay, what are the special things about your district that you think we should be highlighting in this brochure?" Um and then we try to uh we you know really try to mold that to represent
017Sar as much as possible. Yeah. Like that one. It was important. St. Ridges Falls. One of the beautiful things about St. G Falls are the falls the the river right there. So that was an important thing that we wanted to do. Um because we're you know uh it's funny. I was sitting in on a meeting yesterday just talking about economic development in in the region and we're selling a lifestyle as much as anything. um you know here you you want somebody who's going to fit into the lifestyle of the community and the culture of the district and so you know you want that brochure to kind of represent that lifestyle and culture. So one of the things we'd ask our board members to do um over the summer anyways is to think about those qualities
018you think we will want our next superintendent to have. So give that some thought and also you know Dale's given us three different frameworks here. give some thought to which one of those approaches you like and what you like about them because as we go through the summer we may be having some you know some conversations or have some questions. If anytime you have any questions that you like answered just let me know and I can reach out to Dale. I'll be happy to be the kind of ladies on back and forth but kind of so we can get answers if board members have answers between now and when we officially start. I'll make sure I share all my contact information with you so you have that. And uh you know, we appreciate this. Uh
019um I've been with this district a long time and I've seen all the different approaches. I've seen the posting approach. I've seen the the private contractor approach and I've seen the district just take it all on themselves. I would say all those had varying degrees of success. But the majority of the times we we've uh taken both these I hope and I think it's worked out for us the majority of the time. Yeah. And and I'll just tell you, I'm not going to lie, this this is a lot of work when I do one of these. However, it's one of the favorite things I do as part of this position because every single time I've done a search, I've gotten to know boards much better than I did prior. You know, I've been to a
020few of your meetings. I've gotten to know a few of you a little bit, but um every time I've I've come away with u you know, uh being impressed with the work that boards are doing and getting to know the individuals, it's it's it's really a fun part of the job. So, I look forward to working with you. Anything else? This was great. Just exactly what we wanted. We wanted to make sure when Diane let us know that she was uh considering retirement, wanted to make sure that uh we did this with enough time where we could do it properly and and get give the processes due respect and do the best we can for our our student, staff, community. I'm glad uh I'm glad it's what you were looking for and have a good
021rest of your meeting. Thank you. I'm gonna now I am going to fly because I have to go to AL. So, thanks. I'm involved in a statewide data governance committee. Very exciting. Don't speed. Find out about governance. Okay. Item of new business is this first reading of the following policies. um are listed here on your agenda. Um is there more we can do? Can you speak on anyone on the policy committee want to speak on any of these? To Tori is our loan representative here this evening. Most of them are because of changes uh for state and federal regulations and so we've had to make changes. The extreme heat condition is that's a brand new one. That's a brand new required and all the rest are just ones we've had. Right. Correct. How does this
022have some new? A lot of it is um making sure that the there's a lot of clarification of language um and making sure language agrees across all the different um sections um and the general updates that has worked on. Okay. And then code of conduct. We're doing first reading as well. Correct. Correct. and the code of conduct. Um, this is one I've been really pushing for since I've been on the board because it's been a while since it's been reworked and it really is the essence of the district. It is what we expect from everyone in the district. Um, and I think ultimately it it looks at I I think Diane did a good job of um our goal of teaching the whole student. um to be good citizens and generally good people. And I
023think this way um there there was a lot of there was some conflict in the language. This way the language is all consistent across um the entire policy and I think it's we've worked for clarity as well. Um so that's yeah kudos to the uh the committee. This is this is not glamorous work but it's work that needs to be done and hopefully moving forward we can do it in small bits and set get it out of date and it's as we've noted in the past you know different language at different buildings unintentional some changed here and I think we're going to project getting that back online when a child learns in kindergarten it should just be built on every year so that by the time they reach the you know the middle school and
024the high school it should just be building on all of the same policy. Um, and as Dale said, the policy is our purview. That's how we get our influence in on the district. Um, so I hope everybody thinks if you have any questions, don't hesitate to ask because um, I think this is really really important. is the the code of conduct I mean I seen it after the DEI committee went through it but I assume it's had some more where is that going to be on the drive it looks it it looks here on your paper but that's actually a working um link so if you go into the board drive you'll be able to link right to that okay but so will the back the link that you had as the uh uh for
025our committee for the DEI committee. We just go back to that. It's the same. It's the same document. Yeah, same document. Yeah, we took so that document has been shared with um the community, the staff, the students, certain committees have taken a look at it, student councils um have looked at it. So, we had a lot of input and the policy committee went through all the comments and then either adjusted, didn't adjust, responded to comments. So, so most comments I I haven't gotten a notice that there have been any new ones, but um I think we cleared up the comments. Actually, your comment is still sitting there, Nancy. Only because I need a little Douglas help with that one. So, he'll bet he he's kind of our last stop is the school attorney to make
026sure that the work that we've done is still compliant because we made some pretty significant Yeah. changes. And um so so the idea what it says that well I guess we haven't really addressed the re resolution yet but on June 25th if that's the day we set for a public hearing that'll be all like Douglas would have already vetted it correct it will be kind of in its most final correct form. Were there a lot of comments from the general community? We did have some. Yes. Yes. So we had students who commented staff. So, we had a pair. That's wonderful. Not as many as I had anticipated. I I had anticipated a few more from uh staff. So, that kind of surprised me a little bit, but um more from the general community than I
027thought and the students, which was really pleased to see students. Were there exactly meaningfully? Were there many comments on the different tone? I mean, there's a pretty significant shift in tone. No, we had um we had a question about why we didn't address we really don't talk about diversity in the code of conduct and I thought that was a really excellent question. The comment was, you know, we we talk about equity and inclusion, we talk about diversity and really the reason is because this is a behavior, right? So, so this is behavior for inclusion, behavior for equity. Diversity really is not it's it's how do you support diversity through a code that really is talking about your behavior? So, we support diversity through other things. So, that was really the do you think of any
028others to Tori off the top of your head? I can't think of any others that really address that. However, I did get a very nice email from one of our substitutes who worked in another district for a long time complimenting the work that had been done on the code of conduct and how different it was. And so, so it was recognized, but that was a lovely email. No, no particular question, just acknowledging how different it was. Uh, and then that one question I think the clarity of expectations um and being very specific of what is acceptable behavior and what's not acceptable behavior. I think that is the biggest benefit of the new code of conduct is that it's clear and we've talked about this throughout the last couple years. The key here is these documents
029particularly the code is a evolving document constantly and the need to to take a look at it annually to say okay how have things changed what should be in or out sometimes you could go several years and there's no changes but you ought to at least talk about if there should be changes if you took today's code of conduct and put it back 10 or 15 years 20 years ago and that group would look at it and go oh this is crazy what we're doing today um 30 years from now what were they think, you know, because things change, your your culture changes, your situations change. So that's why it's something that should be looked at and tweaked as as needed. And I'm very happy that we're going to be addressing all those extreme heat
030days we get here. That's a problem. Extreme gets me, right? Okay. Okay. Resolution 112, 2024 setting a public hearing date of June 25th, 2025 to encourage public comment on the proposed code of conduct policy 5300. All parts motion, please. Second. Any more discussion? All in favor? I. Any opposed? Resolution approved. Is that going to be during before the It'll be just before the time. Yeah, probably. We've had an awful lot of time for people to weigh in. However, it's a requirement to have a public hearing. So, okay, moving on to old business. Any capital project updates? So I think you all read in the Aderondai daily enterprise that our our field is uh waiting uh comments in the APA comment period closes tomorrow afternoon and um we have our fingers crossed that within a reasonable
031time we will receive our permit to begin work on that. Um they can continue to do work on the EPC project. It's a little slowed down right now just because it's end of the year activities. there's not an awful lot of access to the building. Uh but that continues to work. It's been going well. Um and the other thing we are working on are our backflow preventtors. Uh what is that again? Right. Again, yes. Well, we we are required to have them. We've never had them. Um so we are working with the village of Sarak Lake and is it the town of Bloomingdale? [Music] uh so so they they have to review it to make sure that our our proposals are working but it's been approved by state at this point. So we're hoping, fingers
032crossed, we'll be able to do that project and get in compliance this summer. Also, what what's the project? Uh it's backflow preventtor. So if there was any problem with it's really about keeping the water source, uh safe. So uh organizations, it's really because of the size of the line that comes in the building. Correct. Is so great that if it were to have some contamination come back from the school, it could get into the water supply. The fresh water, the drinking water at the which building or all the buildings? All the buildings. Yeah. Okay. Item B, second reading, possible adoption of the following policies. Resolution number 113 2024 approving the following policies. 2410 policy development, adoption, implementation, and review. 2245 exeicio student members of the board. and 8636 artificial intelligence motion Nancy second discussion I
033had a I had a just a couple things um about the well first about the AI policy I did ask my son who was like studying AI to look at it like what what do you think from you know kind of someone who's who's been looking at the how things are evolving in our world and he He he thought it was pretty good. you know, he he wondered who we can make policy at all on it, but um he said he had some more um specific comments on on language like you know it talks about I think it was I don't have in front of me but the in the staff AI use it mentions you not allowing you know use of personal or school information in you when when using AI but he thought
034it would be helpful and maybe I don't know if how necessary it is but to to just um point out the difference between training of AI models which is like the the when you the data that's input to create the model that's the um training and that's different than the query which is inputting in information to use AI and both are are important to to you know not use personal student data. One of the things that we talked about um I attended two um I attended a conference last year and another seminar this year on AI um one at the federal level and one at the state level and the biggest concern was that whatever you put into AI whether it's in your inquiry at this point in time whether it is what you put
035into your query or data that you actually put in as you're getting deeper into it is there's no takebacks um at this time. There's even the programs that say uh you're not putting it into the system, you are putting it into the system. And so that's why we worded it the way that we did. Um what there was two parts to the question. I can't remember second part. I appreciate Ruben's feedback. Yeah. And another one and that just to specify that the policy pertains to all devices which is you know kind of understood but maybe could be clear you know that um because you can use AI in all kinds of different devices a day will come where we use AI to define AI. Yeah I I think this will be an evolving policy. I
036just felt we needed something basic. Um, and the use of personal information. There's actually other policy about the use of personal identifiable information. PII. So sometimes that's also just the overlapping of policies. We don't want to put it in multiple policies because when you change it in one, you forget that it's in the other two. And then you've got policies that are contradictory. Uhhuh. And we all know what happens when you have contradictory policy. Well, that's what led us to doing. Correct. Well, I guess it just was more that there are different ways to input information. So, would anyone mind is a second reading? We've got it right in front of us. I can wait and bring that policy back again if you would like me to. Personally, I would rather wait and just because
037this is the second reading and get it on the books and then just because of the quantity that we're going through because we couldn't get meetings scheduled some of the work that we've been trying to do. Um we still have the load and so at this point to go back um it says data is not to be entered. Personally, I think I find that to be adequate. Um, I'd like to see it go through with the to be adopted and then we can always adjust later. The ultimate goal is that if we the policy committee becomes a standing committee that meets every other month or it can't be done like we're doing it. I mean, we had a meeting in the fall and then we had we managed to get a couple meetings, but the
038last three meetings have been over two-hour meetings. It's a lot of policy. It's a lot of information to go through. A lot of the um some of these policies that come down to a page or two, there's actually 15 pages of documentation that needs to be read and understood to go into that. So, I would really like to see this go through tonight um to get it on the docket with notes that um in the fall when we hopefully have are totally current and then we start refining um start refining again in the fall. This is one I had um that I brought up last June um that we needed to get on the books and we're just to this point now. Any other comments? Well, just that if you if you want us to
039review them then and and make comments just it's helpful if we if they get hurt. Well, it's on our um policy committee meetings, our public um it's on the on our public calendar, the board of education uh calendar, and all the updates were in that day. And this is the second reading. So, that's why I'm saying I'd like to see it go through tonight. But I guess we'll leave it to a vote. Any else? All those in favor? I any opposed? Resolution is approved. Next item is the creation of facilities use planning committee. So we had created a letter had not been vetted. So it's fresh but I will bring that back to you. The thought was to ask candidates who may be interested to answer these questions and um just bring that back in
040its raw form. Say just I I apologize for not being at the last meeting. I I want to clarify is this for for maintenance or is this for capital projects or is this the usage of the district in general? This is the Bloomale when we first started out with committee but that's okay now 70% off. Okay, that's what I needed. So I I'm just going to say I'm still I still don't like this in the visions and goals. How do you envision contributing to the discussion on our district's facilities? The only reason I don't like that is because I don't I don't want somebody to say that they didn't invite me on the committee because my my what I feel my contribution was was not on their agenda and I I worry that that becomes
041a scapegoat question. You know what I mean? So So would you take the whole vision and goals off? No, I think what do you what do you hope to achieve through the involvement of the committ committee I think is fine but what do you envision contributing to discussion of our district facilities I think that I don't I can see what you mean it almost right asking for your opinions it's like you know what what do you believe in and if you don't believe in what we we want you to believe in you're not going to be on the committee you know I don't want that to be the uh I I understand that and I didn't see it from that perspective because really when I read that question I'm like I'm Jeremy Evans I'm on
042the village planning committee right I can bring a planning perspective so that's the that's what I was looking for but when you discuss it I think it you know like that's in the experience and skills what skills or experiences are you bringing right would be where I would put that information that's perfectly right anybody else feel that yeah I guess My question would be could you say the same thing about how long have you been connected to the district? Right. Um how about do you have any connections with the district? I don't know. I just you know again I when we talked about the committee the first time I had said that you know we wanted to get as diverse a committee as possible and one of the things I said which probably bad wording
043but somebody who doesn't have you know somebody who's just a taxpayer you know what I mean somebody who doesn't have a kid in the district doesn't have a nephew doesn't have a a son or a daughter you know or a grandchild you know would be another demographic that I I want to be on commission, right? So maybe this should be are you connected to the school district? Well, it does ask that with the first question, right? Right. Right. It has that in the first question. And please, you're not uh there's no hair on the back of my head going as you're approving this. I just felt like starting with a blank piece of favor and that okay, what would you like me to write for a letter was probably going to make for a long
044evening. So there there's no ownership to this. If anybody has a better suggestion of how they or a different suggestion um you know please don't feel like this is a one and done. It was just an opportunity to have a place to start the conversation. And I mean I like all of it except for that one last song. I think I think that which one are you saying get rid of all vision and goals? No one of them. Just the second. Okay. Oh, the other thing that would be u go along with this would be and I asked Gina to check our mints because I can't find them in my mints, but we had a fairly extensive There you go. Look at that. really extensive conversation about um you know the kind of group is
045yeah that we want in terms of uh uh putting the community together in terms of who on our staff admin uh teaching staff community members etc. Um we want to make sure that um we finish that conversation probably at the next meeting. So if you would maybe put this together pass out and that way we can um kind of give a target of how big and what the composition of the committee will look like. I think the my experience in committee work is the committee is too large it becomes unwieldy and unproductive. So I think it's important that we do a good job of identifying um the composition of stakeholders in such a way that it can be effective um and representative would be what I would say. Are you chairing this committee Mark? Yes.
046Remember that conversation we had about two years ago and I said no I don't I don't want to be in any I remember that very clearly. I won't because the the other option is you could look for someone to share. I'm the board president is a great person to be involved in vote on that. I'm happy to do that. Sam Sam's making a motion. He's making I think that uh I've gone on record several times as saying that the reorganization of our district is probably the most important thing we'll do for the next 10 or 15 years. And so it should be something we do to the best of our ability because it's going to have a lot of effect on a lot of people. We want to make sure that it is the best
047we can for the most. So anything else on this? We'll reook at this and the composition of the committee next meeting and then uh get rolling. Can we just talk what what is our goal for when we want to again when we want we try to roll this out? When will we implement any changes? So are you thinking after next? Um I think that that's something that would be one of the first commissions of the committee. No, no, no. I'm saying the committee itself like when when do we want to have the committee like start when do we want to start sending this this out to people? So I think what's our goal for that at the next meeting when we look at the composition and and determine that and if we get through that
048and we got the letter we'll send the letter out see we get responses but I think the committee is going to have to form probably one of the first things in the fall. I don't think the summer will be productive, but uh we would start in the fall would be my vision and uh you know, I don't want to be at uh 15 meetings the 29th, but you know, set it up so that we're not rushed, right? Um we have plenty of time to make the right decision, but it'll be important to have a pace try and get our first meeting midsepptember. So, we're missed the beginning of the school year. We want we want to have a pace that's appropriate. Yep. Okay. So would ask you to just think about maybe a late summer
049because we really have quite a bit of time if we put this out after our meeting on the 25th. We could collect until July 16th. That's that's two and a half weeks. Um we could then let that go to the next meeting or we could say, "Okay, people had a couple of weeks. We've been talking about this for a long time and my only concern about waiting until midepptember is that we're on top of open houses and the start of sports and it's just a busy time for students. It's a busy time for parents that if we could even get our K because you know what you know what takes the most time in the first meeting is setting your meeting dates, right? Like that can be that could be a two-hour meeting to figure
050out when you're going to actually meet next. So perhaps the benchmark might be mid August organizational meeting. Yeah. Like you know the last somewhere in the last couple of weeks just but then you run the other issue of everybody's doing their final vacations and a lot of people there's no good time just I think sooner than later. My concern is waiting until September to have that conversation. Midseptember. We really don't get going now until then all of a sudden January and then we're at Thanksgiving in November and so just a thought if the decision is not mine. I just ask you to think about maybe an initial summer. Okay. Towards the end and I'll just be jealous of all these people who are going. Is that you? Are you going to be No. All right,
051financial reports, Nikki. Um, everything is saved on the share drive. I apologize. My notes are the resolution numbers are not lining up anymore. It's our fault. We moved it while she was away. Yes. Um, but that's okay. I'll make sure that it's corrected for the one that gets posted to the drive. There were minimal budget transfers. Nothing over 10,000. Um, but I am available for questions on them if anybody Otherwise the resolution. Let's get the resolution then we'll take any questions if they come up. Resolution number 114 2024 approving the current budgetary transfer board as presented by the school business executive. Motion Mike secondary. Any questions? Uh I had a question about the scoreboard. Is that for next year? Will that happen next year or uh we've got lots of scoreboard problems. So yeah, so
052that scoreboard died. So I think we're trying to pick it up out of this year's budget, but it'll be installed over the summer. Yeah, that scoreboard was so old that to replace the parts would cost us almost as much as buying this. Not that old cuz I bought it when I was old. Okay. It's probably com. Yeah. So, but is it something that's going to be able to go and say base and all? Oh, yes. Yes. Yeah. Whatever the motherboard or something and it they don't make anymore is the problem. And it's fried. So, to buy one, it's like a secondary market thing. And it's not it's not going cheap. So anything else? I was wondering about the school lunch fund where we stand. Um do we have any idea what that number is or
053for the the annual transfer? Yeah. I don't have an exact number. Okay. Um but we did budget to be less this year than last year. I don't remember but we are on track for that lower amount. Okay. Great. Okay. All those in favor? I. Any opposed? The resolution is approved. Thank you. So, the next thing I have on here is the um 2425 year end financial resolutions for our reserve fund contributions. And this is where the school lunch fund transfer will fall under. Um, I looked at where we're at and looked at what Cindy had been doing for these resolutions for the last several years. Um, and I just kept them all the same. Um, we're on track for those same amounts. So, I I'm not really sure how she presented it. I do know
054that she also had included the reserve account balances. So, I included the reserve fund document that we've reviewed several times just as a reference. Um, there's nothing new on it. Right. So, I think we found out uh over time that uh one of the best things we can do to hedge against uh costs that come out of nowhere is to make sure that uh little by little we we we continue to fund these reserve funds. They've been uh in certain times of crisis we did that as bestas. um been useful to have those available and it's been a good way to uh fight off inflation as best we can. So let's get it on the floor. Resolution 115 2024 approving the hearing financial resolutions 242.5 as presented by the school of business executive motion. Mike
055second Nancy. Any further discussion? Those in favor? I any oppose? The resolution is approved. We're seeing more districts um going to what we've been doing for quite a while now, which is creating is the just a quick question. The the balances on this on this sheet, that's after we pulled money out for um Turfield. Yes. Okay. Okay. Reports. I have a few things. I'll try to be quick, but the first one I do want to linger just a minute a bit. uh we did the consent agenda, but I do want to congratulate all the people who earned tenure uh at this meeting. Well, they'll they'll have tenure in September with their first stag, but um that is a a very very strong group of our instructional staff. So, congratulations to all of them on their
056tenure recommendations. Uh graduation is Friday the 27th. I got my haircut today. And she said, "When's your next appointment?" I said, "Two and a half weeks." Holy tamoly, I am not ready. So, um, graduation, we do the scholarship work with it. We're last time we met right at the civic center and they let us use their conference room. So, let's plan on 4:45 on that Friday night. And if you're not going to be there, please let me know. I do want to ask a little bit about the reorganizational meeting. Um that most typically it has to fall within the first two weeks of July. Uh are we okay I know it's hard for you Mike for the first Wednesday of the month. Are we okay with July 2nd as our reorganizational meeting? At that meeting
057we set our calendar for the rest of the year to my wife. She said okay. Is that okay? Is everybody else okay with that? Say that again. July 2nd, which is a Wednesday. It's the first Wednesday of the month. Oh, it's already on our Well, yes, but you haven't approved it. I just added it. Is that okay with everyone? Regular time. Regular time. Yes, we are going to It's my next little note down here is that we have to have our cell phone policy. As you know, we've had a cell phone policy for the last few years that the state is requiring that we have a news cell phone ban policy, and that policy is supposed to be in place by August. Requires a public hearing. Our public hearing requires a 30-day notice before the
058public hearing. So, with all that, um, we're going to get need to get our policy committee together ASAP so we can get a first reading. And I am going to ask for probably just a 10 minute uh public hearing before that meeting on July 2nd. Okay. So, we're going for Gina, we can keep what I put on the on the calendar for July 2nd. Uh I and then the bit about the cell phone. You'll see that coming forward. Um want to talk a little bit. We have not been at a meeting with the decision that was made to move 345 from Bloomingdale to Petrova. I want to thank both Katie and Brian and all the people that have been involved. Uh we are in the middle of having reciprocal visits. So we have Bloomingdale students
059who are going in the morning. Each grade is going on a different day. They're headed to Petrova for a nice tour and some time on the playground. And then in the afternoon, our Prova students are coming to Bloomingdale. Um, some people asked about that and I just uh clarified it in that I just feel it's an opportunity for our Bloomingdale kids to have some closure at Bloomingdale. They're doing tours for the other students. They're able to walk down memory lane themselves. This is where I went to kindergarten. Here's where we ate lunch. Some shared experience. And they've just met each other in the morning and they get the tour. There's a lot of adults around and now it's an opportunity to have some interaction time. Students are doing their own tours at Bloomingdale. So their
060student led tour is an opportunity for our kids to have some casual interaction but in a controlled setting. And actually as KA was not able to go out, she said it has gone uh well. I was at Petroa for the visit to Petrova. Um that was fun and it stopped raining just in time the kids could go out on the playground. So life was good. So we also have an open house for families uh which is on the 26th from 1 to 3 at the troa. They are uh led tours again every half hour. We know we had some parents who said it's terrible timing. But there is also a a method to our madness. You don't This is the day before the end of the school year. So if you wander through any building
061the day before everybody's gone for the summer. I see Kurt smiling. would you want to send your child there? Right? Like we we are at the end. Everybody's stuff is in the hallway. We're we're getting ready for the work that's going to happen in the summer. So, we really felt if we were going to give tours, we need tours when there's life in the building, right? Like we want them to feel the feel of the building rather than looking at, can you believe all this junk this retiring teacher has just put in the hall, right? like that's so so wandering through an empty building doesn't really give you a feeling of what's happening at the show and it's not really real because we won't have students at that time but at least we have people
062to interact and you'll you'll you'll get a better feel of what the culture and the feel of the building is rather than it's the day before everybody leaves for the summer. So those are happening um and I think we have quite a bit of sign up for our walk for our tours. Correct Katie? We do. Yeah. So about half of the family so far. That's nice. And if anybody can't make it, we are happy to tour anytime in the summer. They they can ask for a tour anytime. It's just not the same when it's the construction crew crew and the maintenance crew and the principal chairs are in the hallway. Yes, it's not the same. So we are not seen at our best as we come to the end of the year, but it's okay.
063It'll be great for the next one. Um, yes, there have been many um, you know, requests to move, you know, K through second, you know, from Bloom family, you know, young siblings. I guess Sure. Go ahead, Katie. So, four. Yeah, just four. And everyone else is requesting to stay. So, Katie, he we didn't want to do it right away. We knew there was a lot of emotion connected to it and we wanted some families to have kind of a chance to think about it. So, you called yesterday, correct? uh and today and today. So Katie has called families yesterday and today to reach out to each one if they had questions. Awesome. And make some personal contacts. So thank you for doing that. Yeah. So that was a good question. Thank you. And that looks
064like my list. Thank you very much. Okay. Our admin is staff. Josh got it for us. Just a couple things. We had our senior walk on Friday. another uh great event, one of my favorites and just nice for our kids to tour uh St. Bernard's um Bloomingdale and Prova. And so um it always goes by really quick. They're always kind of in a hurry to get it done and then when it's done they're they want to go back because it it only took a minute. But uh it was a good event and um just uh great to see our whole district come together for for our seniors. Uh yesterday and today we actually had uh three regent exams. So New York State thought it'd be a great idea to put uh region exams the last
065day of last week of instruction. Um which is which is going to be interesting coming back Thursday, Friday and Monday. But anyways, uh our kids did a great job. Everybody showed up. We had 100% uh attendance and uh our kids are are working hard. So uh tomorrow morning I'll send all of you a list of all of our senior activities. Um, I know you're all busy, but um, this is this is what we do. This is why we do this job um to to recognize our seniors and u wish them good luck and it's just nice to have some representatives on the board uh to attend those functions. So, uh, our students will be sharing some other other news from the high school. That's all I have. Thank you, Erica. The UPK students came to
066right here to AEC last week. They had a field trip to come see all of the career options that they might be interested one day. So, what a wild ride that was to see our youngest learners in uh the law class. They were in the um shop, the mechanic class. They were in the health class. And uh I've never seen happier kids ever. First, they were at the big the big school and then they were with the big kids. It was really really well done. So, uh, thanks to Kurt for inviting us and to Caraman and her new visions class for putting together a spectacular, uh, day for those little people. How How little, how young? Four years old. Our UPK students came. Yes. Yes. Uh, and also I'd like to recognize Sam Clark for
067being part of the 21st century student reps. um he attended meetings that helped make pretty amazing decisions for students and their families to have programming. Um and he has a strong voice that has um made really good ideas come to life. So, thank you for your commitment to that group and thank you to all of you for approving so many 21st century staff people to make sure that um hundreds of hours of programming are provided to our students and their families at no cost to them this summer. So, there's only one way to have a dull summer here in Sarin Lake and that's if you want one because 21st century is ready for you. Katie, uh last week we had a great assembly at Movingale. It was through a grant through the Aderandic Center for
068Writing with Natalie Phil. And so she had reached out and so a troop quintet actually from New York City met with grades three and four three different times virtually and they wrote a story together and then the quintet came to the building and performed it by having some original music and then they projected the children's illustrations with their words. And so everyone went in to to watch it. we had families come and join us and it was just really cool and such a unique opportunity. So, I'd like to thank the center for writing. Um, like Diane said, the tours of Petrova and Bloomingdale are going really well. I think it's really such a a nice way to relieve some stress and anxiety. Um, right when the decision was made, we had class meetings with every
069class K through five to let the kids kind of have an opportunity to ask questions, kind of voice their opinion, let them know their feelings were valid. Um, and now the tours and then the kids train to be tour guides. And I said to Diane, they took my script and and one of them said, "I apologize, but I went home and rewrote your script." And I was like, "That's okay." And hers was better, I have to admit. But it does give them this nice sense of ownership of their building. And we have tours of the trails at Bloomingdale and it does give them a nice shared experience. So, we're really hopeful um that that will help them as they move on to their new adventure. So, um, this Friday we have a character award assembly
070and our year of year end awards. Fourth and fifth grade are headed to John Brown Farm and next week is full of fun things. Data meetings not being one of them, but we will have those. Wednesday is the fifth grade trip to Fish Creek as they move to the middle school. And Friday is our annual fun day. The students voted to have it be an entire day. So, we're gonna go ahead and have it for the week wasn't available. And we're gonna have a schoolwide barbecue. So, that should be really fun. Thanks, Katie. How about our student reps? Um, I've only got one thing. Um, the sports awards are on the 18th. Um, so that's next week, so should be fun. Tomorrow is our band and chorus concert at 7. And our senior picnic is
071this Friday. So that's really exciting to just leave school. Some of them have left and already left their bodies somewhere at the school, but this is not where's going to be at um so that's exciting. What's the What's the rule about the picnic? Um you can come whenever you want. So I know that's a lie because years I was a senior class advisor by de so I know how that goes. All right. Thank you. Um, we'll see. Nancy, um, I had had the fortune to attend the GSA film screening last Friday of Will and Harper at the high school and it was well, it was a really good film, but I was really blown away by the conversation afterwards by the student, you know, that the students had and I learned a lot. So, that
072was um, that was pretty special. I think it was the last GSA meeting of the school year with Dwight as the whatever it is teacher. So that's it. Zach, I checked in with Erica. She uh wanted to make sure that we knew that Biddy Clav's back from Colgate University uh back to the community school office and she's working on compiling county resources and creating a website that's user friendly for the school and the family community. That's what I got. Perfect. I don't have anything to Mike report. Okay. And the last thing we got is Diane going to read some certificates and we're going to recognize our student br. Let's make them stand up in the middle. Josh, are you going to take a picture? Thank you very much. Josh, some some of the parents already
073instructed me that. She say you know it was in your phone. Stand on the other side so the camera can see the other side. So we have uh resolutions of appreciation that will be read into the minutes. Um, and you don't even need to vote on them unless you'd like to, but for uh, Zulea and for Sam and for uh, Muna. And I'm going to read they they say the same thing, so I'm only going to read them once rather than three times. Whereas you have a served as a student representative to the Sarah Lake Central School District Board of Education. and you have all served the same exact terms, which is September 2023 through June 2025, and where you have distinguished yourselves by making outstanding contributions to the Sarin League Central School District by
074offering sound and thoughtful reports and input between the student body and the board of education. And whereas through your accomplishments and exemplary services as student representatives to the board of education, you have served as a role model for other students and adults. Now therefore, be it resolved that the board of education of the Sarin Lake Central School District together with the superintendent and clerk of the board hereby extend their deepest thanks to all of you for your dedication and exemplary public service to the people of the Sarin Lake Central School District during your tenure as a student representative of the board of education. And the first one here is M. Thank you. [Applause] Make make sure when you say your speeches you're looking at the camera. Sam does still have some work to do. So
075FYI, come on. Really? You got to tell everybody. already. Wow. Good. That's great. Well, they know how much fun this is. A good time. So, one of the things I'd like to do is give each you an opportunity if you wish to speak about the experience uh uh if you want to or or offer us any uh advice from your perspective going forward. Um I'll say something. Um, I just like to thank each and everybody for actually the opportunity to just kind of see the inside part of the school. Not a lot of students actually get to see that. Um, for me personally, it's kind of taught me to talk to adults actually. Um, especially high authority ones like you guys and people who have power. So, just thank you for that. We miss the
076part where Mr. Bson, we don't have that much. So, thank you. Thank you. Um, I would say like I had so much fun doing it and the meetings were actually pretty fun. So, I want to thank you guys for that. Like getting to hear all the discussions going on has been a really good experience. I'm agree with both of them. I like to meet with Mr. Dan in the morning just to like make sure I know what we're talking about and then to be able to tell you guys what's going on in school because not anybody always knows. Do you get many questions from other students about what happens at board meetings? Actually, I do sometimes. It's like I wonder like it says in the in the policy it says you know students are solicit
077input from other students that you you know that you are able that you have to email you know the entire student body after board meetings. Do you do you feel like you're helping to bring information back to students as well? Yeah. Yeah. Yeah. That's excellent. As well as like telling them that it's recorded, you can actually go watch it and all that eat it. Well, I know for us as a board that it's valuable for us when you give us feedback. Um, I'm pretty proud that as a school we were out next week, you know.