001Mhm. >> Put your name on there so everybody knows. >> Yes, you did. >> Ready? Okay, we getting started. Good evening and uh welcome to the special board meeting uh for record uh destruction. Today is May 26th, 2016. It's 5:16 p.m. Uh roll [snorts] call, Mr. Atkins, please. >> Mr. Sykes. >> Present. >> Mr. Bowers. >> Present. >> Mrs. Ali. >> Present. Thank you, Mr. Atkins. Would you explain uh just what we're doing here today? >> Sure. This is the the meeting for the records commission. They're required to meet once a year to approve all the record destruction of the district. And on the commission is the board president, superintendent, and treasurer. So, we're here to approve the annual destruction. >> Thank you, Mr. Bowers. I'm sorry. Thank you, Mr. Atkins. So used to saying
002Bowers. So, uh there is a list of records that are scheduled to be destructed or destroyed. And so, um I don't think everyone in has a copy of it. So, since everyone does not have a copy of it, let me just ask uh Mr. Atkins if you would read off the list of those items that's scheduled to be destroyed, please. >> We have state program files, federal program files. >> Let's just do those dates, also, from >> dates, okay. So, the state program files and federal program files, July 2015 through June 16. Vouchers, invoices, and purchase orders, July 2015 to June 2016. Travel expense vouchers and reports from July 2015 to June 2016. General correspondence, from July 2018 to June 2025. Records disposal forms and supporting documentation from July 2015 to June 2016. IRS 1099
003forms, 2015. Receipts and supporting documentation July 2021 to June 2022 deposit slips and cash proofs from July 2021 to June 2022 wire transfers July 2021 to June 2022 bank statements and reconciliations July 2021 to June 2022 cancelled checks July 2021 to June 2022 student activity records July 2018 to June 2022 student discipline records July 2012 to June 2023 and the final one is student medical and health student student health health and medical records July 2021 to June 2023. >> Thank you very much Mr. Atkins. Is there a motion to approve the list of records for destruction? >> So moved. >> It's got to be one of the >> No, no, no, it's got to be one of the >> So moved. >> [laughter] >> Thank you. Is there a second? >> Second. >> All right.
004Are there any discussion? I would just ask just making sure that that we are doing everything as it relates to the Ohio Revised Code and as it relates also to the retention in the laws. >> Absolutely. >> And so all of these items are it is okay to destroy all of these like items, okay? Hearing no additional questions, any comments, seeing none and hearing none um Mr. Atkins, would you please uh call the roll. >> Mr. Bowers. >> Yes. >> Ms. Autley. >> Yes. >> Mrs. Sykes. >> Yes. Is there a motion to adjourn? >> So moved. >> Thank you. Is there a second? >> Second. >> Uh any discussion? Hearing none and seeing none um Mr. Atkins, please call the roll. >> Ms. Outlaw? >> Yes. >> Mr. Sykes? >> Yes. >> Mr. Bowers?
005>> Yes. >> Thank you. So, the special board meeting outlining record destruction is adjourned as a 5:19 p.m.