Board of Education Livestream - 06/23/25

001[Music] Good evening and welcome to this June 23rd board meeting of the Akran Public School Board of Education. Dr. Thompson. Roll call, please. Mr. Alexander, present. Miss Autry, present. Miss Hall, present. Reverend Harrison, present. Miss Jackson, present. Dr. Molar, present. Mrs. Sykes present, seven present, zero absent. Thank you, Dr. Thompson. Now, um, may we all stand for the pledge of allegiance led by Vice President Alexander. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you, Vice President Alexander. Next, we will have recognitions of distinguished employee ameritus certificates. The superintendent outly, thank you. At your seats, each board member should have a distinguished employee emmeritus award to um give out this evening. We

002are recommend um recognizing our employees who retired during the 2425 school year. These are the employees that had the most seniority or the most years of service within their category. So I will really turn it over to you to read your certificates. Thank you uh Superintendent Member Molinar. The first certificate is for John Dumbroski. Elementary teacher. John Dumbroski brought compassionate teaching and an unwavering commitment to Akran public schools for 44 years beginning in 1985 as a severely behaviorally handicapped teacher at Betty Jane Nanics. He later taught at Betty Jane CLC. John, thank you for your incredible impact on students and staff alike. You've truly made a difference. Let's give Janna. [Music] Thank you, member Monnar. Thanks. And the second certificate is for Sherry Sha who's here. And I'll read. Sherry began her service to Akran

003public schools in 1988 as a substitute teacher, later becoming an elementary and then a middle school teacher. With 30 years of shaping young minds, Sherry has left an enduring legacy. Thank you, Sherry, for your passion for teaching and unwavering dedication. [Applause] Thank you, member Molnar. Uh, next, member Hall. Thank you, Madam Chair. Um, Regina Warner. Is Regina here? Hi, Regina Warner joined Akran public schools in 1986 as a language arts teacher at Kimmore High School. In 19 I'm sorry, in 1987, she moved to East High School where she taught English until her retirement. Regina, your 39 years of service, inspiration, and commitment to excellence in education are deeply appreciated. Thank you. Yes. [Applause] You should have had her hold her award up member hall. Okay. Darcy Forche Kado. Candido. Candido. Thank you. Darcy Force Candido,

004okay, dedicated 30 years to inspiring and leading within Akran public schools, beginning her career in 1997 as a kindergarten teacher. She went on to become a literacy specialist, assistant principal, and finally principal in 2011. Darcy, thank you for your passion and leadership in shaping the minds and futures of countless students and educators. Thank you so much. Excellent. [Applause] Um, this for a point of order. Member Hall with uh Miss Warner. I think you should retake the picture because she didn't have her uh award in front of her. Yes. So, Miss Carter, could you retake that just because we want to make sure if it's posted that it's sorry consistent. Thank you. Thank you all so much. Okay, we'll come back to you. All right. Uh, member Autry, please. [Music] Thank you, Madam President. Kelly Warner

005counselor. Kelly Warner's journey with Akran public schools began in 1990 as a tutor. She later became a teacher and then in 1999 a school counselor, providing wisdom and support to students for more than three decades. Thank you, Kelly, for your heartfelt commitment to student success and well-being over the past 30 years. [Applause] Amber Audrey [Music] Renee Garrett. I understand she's not here this evening. Um, Secretary 3. Renee Garrett began her career with Akran public schools in 1984 as a typist one and steadily advanced to typist 2 and then secretary three in the communications department. Her 40 years of professional excellence and reliability have helped keep the district connected and informed. Thank you, Renee, for your extraordinary dedication and commitment to excellence. Thank you. Let's go around. Thank you, member Harrison. Thank you, Madam Chair. I

006have two. I'll read the one. She's unable to be here today. Darnell McNary. Darnell McNary custodian. Darnell McNary began her remarkable journey with public schools in 1985 as a custodial worker at the administration building. In 1986, she brought a dedication to Lfield before returning to the administration building in 2008. Her final years of service were spent at CLC where she made a lasting impact until her retirement in March of 2025. 40 years of unwavering comm. [Applause] My next one is Linda Tweman. Linda Tweidman, educational assistant. Linda Tweidman has been a con a constant support for students and staff since 1986. Starting at starting as a sub at um LRC clerical, she transitioning to a classroom educational assistant in 1988, working across multiple elementary schools. Linda, thank you for your 33 years of steady, caring, and

007impactful work. [Applause] Thank you, Member Harrison. Member Sykes. Thank you, Madam President, Madame President, members of the board and the community. It's my pleasure to to highlight Kathy Ellison tonight. Kathy could not be with us tonight. However, I would like you to know that she is in child nutrition. Kathy served Akan public schools with care and consistency for 33 years. Yeah. She began in 1992 as an elementary helper at Barrett Elementary and moved to secondary helper role at Hire and Elllet CLC. Thank you Kathy for your dedication to nourishing our students and supporting their daily learning environment. Kathy Allison. And our final employee that we would like to recognize this evening is Jerry Uco. Jerry is here. Come on up, Jerry. I know you're out there someplace. I know you're there. [Applause] Jerry, who's in

008duplication? Jerry, I got so excited I left the mic. The president has got to say come back to the mic. Uh Jerry was a duplication foreman brought consistency and excellence to Akran public schools for years. Wow. He began in 1980 as a duplicated operator transitioning to a warehouse worker in 1989 and then took on the role of duplication foreman in 1990 a position he held until his retirement. Is that today? Yeah, today. Thank you, Jerry, for your tireless dedication and for your ensuring operations ran smoothly behind the scenes. We really do appreciate you and all your work. Thank you, wife. [Music] Congratulations. Next, for our final two award recipients for this evening, we'll have Vice President Alexander. Thank you, Madam President. Before I give my two, I got to say congratulations to Jerry. Jerry and

009I worked together for over 25 plus years and doing working in duplication and doing a lot for Akan public schools. He's helped our students, which is number one, and he's also helped our district. So, Jerry, thank you. I have uh who's not here this evening, Megan Manion. Uh since 1991, Megan Manion has made an indoorable impact on Akran public schools. Starting as a sixth grade teacher, she rose through the ranks as assistant principal, principal, and finally, central office administrator, leading library, media, and grant services. with 33 years of steadfast service. We thank you, Megan, for your leadership, innovation, and enduring the support of our schools. Thank you, Megan. And last but not least, uh someone else who I've worked with for a number of years, uh with Akan public schools, probably 20 plus 25 plus

010years as well, and this is Howard Lawson. Howard uh Howard Lawson remarkable career with Akran public schools began in 1973 as a business teacher at Elllet Elllet High School. From 1976 to 1957 1995 he continued inspiring students as a driver's education teacher at BTAL. In 1986 he took on the role of occupational workforce work experience coordinator and by 1987 he was serving as the vocational educational coordinator in 1994. From 1995 to 2013, Howard led the the director of career education, paving the way for countless students future success. He closed his he closed out his distinguished career as executive director of technology services from 2014 to 2023. Thank you, Howard. Howard for the your visionary leadership and 50 years of dedicated service to Akan public school. 50 years of dedicated service to Akran public schools. Again,

011[Applause] on behalf of the Akran Public School Board, congratulations to you all and we thank you for your steadfast commitment and service to the district. Uh, superintendent, just on a closing note, our board meetings, this one in particular, our distinguished employee ameritus honore is one of my favorite board meetings of the year as it gives us the opportunity to recognize our staff that has given back so much to our students. and it gives us the opportunity to recognize their dedication to our school community. So, this year is particularly uh special to me because there's a group of colleagues who became friends and also a former teacher, Mr. Lawson. I just want to thank you from the bottom of my heart for the difference you made in my life as my teacher at BookTo High School.

012You Thank you. You're not allowed to speak. Thank you. Thank you. Thank you. You know, this is why they do what they do. Yes. Yeah, because I was a student in that seat with ups and downs and a staff member who saw more in me than I saw in myself. And so, thank you for my journey. That's enough. Madame President, that does conclude the um recognition portion of the agenda. Oh, I'm sorry, Sam. I'm sorry. I would like to have Sam Cruz come up. Got a little carried away with Mr. Lawson. I'm sorry. Sam, I just would like to recognize Sam Cruz. Um Sam was recently honored with the STEM Excellence Award at the Ohio STEM Innovation Summit in June. The STEM Excellence Award recognizes exceptional teachers, school leaders, and education advocates who advance highquality

013science, technology, engineering, and math, which all stands for STEM education in Ohio. Sam, who retired from Akran public schools on June 6th, has made significant contributions to STEM education throughout his career. his work mostly at NF stem middle school and served as the Ohio STEM learning network manager for the Akran hub. So Sam, we say congratulations to you and thank you. We are so proud of you and thank you for the many contributions and years of dedication you have shown to Akran public schools. That concludes the report. Thank you, Superintendent. Next, um we'll um entertain a request to address the board. Participants will not be permitted to speak on matters related to vendors, business matters, formal complaints, grievances, specific student or student records, personnel matters, and potential or pending legal matters. Participants must speak on

014matters related to the business of the board. Please keep your comments to 3 minutes or less. The board will not respond, but will assign through the superintendent the appropriate person for followup. Please state your name and group affiliation. The first person we have to address the board is um I believe it's Elenni. I can't see the last name. Yes, please. Good evening, members of the board. Um, thank you for the opportunity to speak in front of you this evening. I was out of the office all last week and did not prepare any comments, but I did um catch the recording of the finance committee and just want to say thank you for all the additional work that the um finance committee uh APS staff, Dr. Thompson, and um all the contractors have done to revisit

015how to make this project happen. and thank you for your public voiced and expressed um commitment to uh the project as planned building both Miller South and Pyer on the former Kenmore High School site. That is all. Thank you. Could you say your name please? Elani Manosyanakis with better Kenmore CDC. Okay. Thank you. I just respect the name so I want to make sure it's I do have a little vignette. My first grade teacher had my last name as a pop quiz um extra credit spelling item. Right. There's one gentleman I grew up with that is his claim to fame that he knows how to spell that last name by memory. Excellent. Thank you so much. Um next and um we'll have Miss Tina Boyce timer. You got it though. Good evening. Good evening. Um

016thank you Madame Chair Jackson. uh Superintendent Outley and to the entire board. I too want to echo Elen's thanks. I have spoken with many of you numerous times over the past couple months and um I know this is hard work. So the time and effort you have put into figuring out how to make this happen, particularly she's not sitting there, but um Miss Otley stepping into this role um having to really work hard to make these numbers work. I just want to say our whole neighborhood owes you a debt of gratitude. Um, from the kids who showed up at Piper because they thought their school was closing this year. That's kind of where we were. They thought their school would not be here next year. Um, I'm glad to say that we were able to

017communicate that that was not the case. But, you know, that that ignited a fire in them and in the community that they started to show up again and believe things are possible. So you are showing them by activating your um you know engagement with the community, families, students and members of our neighborhood do have voices. So thank you for listening to our voices. Um I also want to say that I am here telling you right now I am dedicated to working on my end to do whatever I can to advocate for this project with my constituents and my peers on Akran City Council. I have also reached out to Miss Otley and let her know that you know I am also committed to reaching out to funders. I know one of the things that uh

018Miller South was graciously uh willing to give up is that thousand seat auditorium with a flying balcony which I think that was the first any of us had heard of a second floor in the auditorium. But um I I would just encourage you and I mentioned Miss Otley if there's a way to maintain those seats without you know budget busting by building a second floor I really think we need to look at that. I will tell you Tommy Bruno from your very own 913 the summit radio station has informed me that the thousand seat venue is the missing venue size in Akran. they have national acts that they could bring to this community learning center should we give them the space and that is an opportunity for you to grow revenue but also our community

019to show them how we embrace the arts and music. So just something to keep in mind but I am here I I am willing to sit down with anyone who has ideas about how to go about this and I am committed to advocating for this project. Thank you. Thank you Miss Boyce. Um that concludes our community a request to address the board. Next, we'll have board member uh community reflections. Are there any board member community reflections? Member Molinar. Always. Thank you, Madame President. Um I want to start by wishing everyone a joyful and restful summer break. It's great to see um that there are so many enriching opportunities for our students underway. Um, I've had the chance to visit a few of our summer programs in person and I appreciate the staff, partners, volunteers, everyone

020who's making it possible. I know summer this year looks a little different than years past um because not all the programs are coordinated through school joy, which has caused some confusion for some of our families. And some are run by AP APS offsite, others are hosted in our buildings, but led by outside organizations. And so the shift in structure and communication might have made it harder for families to know what's available. And uh so I just hope that communication with families is something that we can continue to improve together. Uh there's still confusion on who's enrolled and going where. Um but one of the programs that I'm excited to visit every year is Gilby's Garden. This year, the garden has taken a STEMbased approach and is the only summer program that's open to students in

021all APS buildings. So, this summer, elementary and high school students are working side by side, not just pulling weeds and picking strawberries, but measuring, researching, analyzing plants and animals in the space around them. Um, somehow I ended up coming home with a robin's nest. But it's a great example for hands-on student centered learning. Another program that I had the chance to visit is Akran Inner City Soccer. This initiative isn't run by the district, but so Gilby's Garden is one run by the district offsite. Akran Inner City Soccer is one not run by the district, but we hosted last year at Mason CLC or last week, I'm sorry, last week at Mason CLC. Um, every week they're somewhere else. Um, at least last week when there wasn't a monsoon of rain, not on the rain days.

022Um, and this week they were going to be at Jennings, but with the heat wave, I think that is definitely cancelled for today at least. And then, um, they are moving to Lanefield, which is behind Miller South, uh, for next week also. But what's really special about this program is not only is it completely free, it's Monday through Friday and every day at the end of practice, every kid gets dinner, every kid gets um food and on Wednesdays every student gets a book and on Fridays they get a t-shirt and a soccer ball. So, uh enrollment is still open and so anyone who wants to come um is uh usually w you know, welcome to to join. So, I encourage people to check it out and look into it. In addition to these programs, um

023I know I have one minute left I'm trying to do here. Um I want to mention summer workbooks that were sent home with every student on the last day of school. Um I saw that there's a competition tied to these. I my kids are going through their workbooks, so I saw the flyer here. Um but I hope to hear uh more from the board about when our first student success committee meeting is. uh because I think this might be a wonderful idea to celebrate the winners um at a student success committee meeting whenever that happens. Um and then the very last thing is um in my last community reflection, I asked for an update on our student recruitment initiatives. And at another recent committee meeting, I asked for information um it was the committee meeting

024where we talked about community schoolyards with the trust for public land. So, I requested a list of our APS playgrounds that are open to the public. So, now that it's summer break, many parents and families are looking for ways to get outside and stay active. So, having a list of which playgrounds right now that we have access to and might be walkable, I think could go a long way in building stronger connections between our schools and our communities. So, Thank you for that. U member Monar, are there any other board member reflections? U member Autry. Thank you, Madam President. Uh since we last met, I had the opportunity to participate and volunteer um in the West Aan Parade um sponsored by the BTO PTA. I know I talk about PTA a lot, but it just

025is another example of the value that they bring, understanding that the support um doesn't stop at the end of the school year. This is one of West Akran's largest, oldest uh community traditions. And so also thank you to the city of Akran. Um and also the Summit County Historical Society who partnered with us this year. Um the parade changed routes and so they were able to end at the John Brown home and had free tours and vendors um and music throughout uh that afternoon. And a lot of people were surprised to know that that uh history exists right in their very own neighborhood. So that was a great opportunity. Um, thanks again to the Summit County Historical Society and also the Akran Community Foundation who donated uh to make that parade a reality. Um, also

026I was able to attend the Akran Urban League's uh Junth celebration. Uh, an amazing event in the neighborhood. It was nice to see students and families out in the hot hot weather um enjoying themselves. And just a reminder, this time last year, I think I was reporting that I had a heat stroke and so we are in that type of weather now. So, as we're out enjoying, just a reminder to everyone to hydrate and um stay safe. Thank you. That concludes my reflections. Thank you, nurse/member Altry. Appreciate that. And are there any other board member reflections? Community reflections? All right. Seeing and hearing none, we'll uh move to the president's report there. No report. I have no report. Superintendent's report. Thank you, Madame Chair. I just wanted to um make sure the board was aware

027that on Tuesday, June 10th, the city of Canton had a rally for education and it was all around the state budget. I was able to be in attendance with members of our senior staff and also members of our Akran Education Association and the information that we received, we were able to create our own literature to help raise awareness around uh the bud the state budget and that the challenges that we will have due to some of the parts of the budget. And so we want to make sure that you saw in your Friday notes the information and we will continue to raise awareness. We also started a series about our finances and want everyone to be aware and follow along and feel free to ask questions. I want to um give a special thank you

028to our communications uh director Dr. Hodo. This is being done under her supervision. I would like to thank all of our partners, families, and supporters who generously donate and provide grants to support our scholars. Your contributions are truly appreciated. And then this evening, I would like to bring attention to resolution 227, which is around the Kimmore project. Tonight I ask the board for the opportunity to once again discuss the Miller South and Pyer at Kimmore project. Deborah Faulk will come forth. She will be providing an update regarding information that was presented at our finance committee meeting which took place on Monday, June 16th. We originally discussed three options with you due to changes in cost to construction. The new building following the schematic design process and review completed through the construction manager at risk firms

029assessment. So at this time, Deborah Folk will give us a brief presentation again that was shared at our finance committee meeting and she is also our project lead. I think that question was asked during our last board meeting. So I just want to make sure that's clear that Deborah Folk is the project lead. Can you hear? Okay, there it is. Pull that up. Have you found? Yes. Thank you. All right. As we're as they're figuring that out, we'll we can come back to this point in the agenda and move um if you would like to move on. Uh superintendent Once we do this presentation, that will conclude my report. Okay. So, we'll circle back and then we'll move on in the agenda. Thank you with uh the treasurous No, thank you, superintendent, with the treasurous

030report. Thank you, Madam Snap. Excuse me. Thank you, Madame President, uh vice president and members of the board. Uh so, couple of things on uh my agenda. Well, actually, we want Do you want to acquies or want me to finish? No, you Thank you, sir. Okay. All right. Thank you. Good afternoon, President Jackson, Vice President Alexander, members of the board, Superintendent Oddly, and uh Treasurer Thompson. [Laughter] All right. So, I was asked to give a shorter version of what was given at the finance committee meeting. So, at the this is just a reminder that the board actually did approve this project on July 10th of 2025 and the original entire budget was $63 million. Of that $2 million was to go for the demolition of Pyer and Miller South, giving us a budget of $61

031million, excluding the initial cost of the abatement, demolition, design. The construction building budget was $54 million for a 156,000 ft building to house our students from Piper and Miller South. The current schematic design increased to 169,764 feet and went up in price to 67 million through the meetings that the architects had with our staff, our families, our communities, our students. So this is what happened during the normal process with an expected opening date to occur in August of 2028. So after we found this particular change happening, Miss Otley and I started to meet with the team. We were out on uh June the 6 to meet with the team to start looking at what was called value engineering which was to reduce the size under the current review including staff meetings to garner suggested changes.

032Our next steps will be to work with our vendors. Prime AE and Triad are the architects. Palmer Conservation is our owner's representatives. They are our eyes and ears to be through this whole process. For those of you who have been here for a number of years, we used to have an architectural office that had architects that actually did that kind of service for us. We do not have this particular process. So, we hired an AR owner's representative and CTO was approved as the construction manager at risk and they are going to adjust the current building plan to reduce its cost to increase the funding support. As we are aware, the APS and the city of Akran's joint board of review has been meeting and it will determine uh through its meetings the allocation of the

033local fund initiatives which Dr. Thompson's has re uh reviewed in the past as well. So our next steps are as we presented through one of our original options was what would happen to address the size in the budget. Option one was to continue the project as planned with the design adjustments and additional funds. Option two was to have our Piper students assigned to other APS schools within the Kenmore area, but to still build on the Kenmore site a building that would house Miller South on the Chemmore property. And then option three was the Piper students would be reassigned to other APS schools within the Kenmore area. Review the Firestone Lichfield campus to add Miller South to this location site. So that were the options that are listed in the resolution for your consideration and determination

034tonight. If you have any questions, I could help or Missly is more than happy to do so also. Thank you. Thank you, Miss Folk. Are there any questions um regarding a presentation for Miss Folk? Uh Vice President Alexander. Yes. Uh I was wondering if we select uh say number one and we know we don't really have the funds will this be contingent uh of building the the building itself with the funds that we would have uh because I don't if we don't have the funds I don't know where we get it from. So are we going to reduce the the size of the building if they need to so we can get that is one of the considerations under value engineering and that would be closer to trying to get you to the 54 million

035which was the 40 million in cops which were put out on the market the 15 million in ESSER but that still included an original commitment from the previous city administration who said that they would consider helping us to take those LFI funds and maybe split it. So that would give you your 8 million to get you to your original 61 with the increase in square footage. That's where the additional 13 came in. But in m listening carefully to the most recent joint board meeting, it appears that with an amendment to the agreement which has us from uh 2003 having state funds which needs not to be part of this particular item. There seems to be support among the city to still have that conversation with Dr. Thompson and Mr. Furker's help to address what needs

036to be done with the final determination may be that the all funds that are resulted regarding the um Steve what's the the term for the IRS arbitrage once the arbitrage is finished then that might be funding that would come and meet more closely to uh give us the full amount even though we would still make adjustments to the size. Thank you. Perfect. Thank you. Thank you, Miss Faulk. Are there any other additional questions for Miss Faulk before she takes her seat? See that? Thank you. Excellent job, Miss Faulk. Thank you. Thank you. So, at this time during the division recommendations, resolutions, and motion, I'm asking that you consider the approval of item 22.7 resolution to proceed to support the construction of a new school facility on the former site of the Kimmore High School, which

037is outlined as option number one. This concludes the superintendent's report. Thank you, Superintendent Member Hall. Thank you, Madam Chair. Just a quick question regarding um Pyer and Miller South joining. Um, is there going to be an opportunity for the students at Piper to if this passes for them to engage and be a part of Miller South or do we always want to keep it one school? Has there been any conversation about I mean two schools, sorry. Has there been conversation about some of those students that are attending Piper to attend Miller South and how does that look? They would go through the normal open enrollment procedure, but while they're there, we could certainly make intentional opportunities for them to learn about Miller South, so it could spark that curiosity and desire to want to go

038on to that as a middle school option. Thank you, Meer Hall. Next, we'll have the treasurer's report. Sorry, you're pulling that up for me. Well, as she's pulling up uh that report, I'm going to talk to you about uh two items that are on for your consideration, which are the appropriations, the final appropriations, and then the temporary appropriations. So, again, you know what is an appropriations? It's your budget. So, what we're doing right now, it's required by law. Um the appropriations what gives uh myself specifically the superintendent the authority to spend money basically is what it's for. So the final appropriations are fiscal a fiscal year 25. They all match. You have those uh in front of you in detail. Um it ensures a fair allocation of resources across dis different district priorities. So you

039can take a look at that and see where where is the money being spent. Um and it is uh obviously very very critical for financial planning to know where we're spending, what our history of spends are and where uh and what projects are they going towards and it ensures accountability and what uh the state really looks critically at is the restricted state and federal funds. So those are looked at very closely. Everything's tied up in those final appropriations. Fiscal year 25, you'll see in there a temporary appropriations for fiscal year 26, uh, which is just one-third of the general fund until October. And then in October, you'll get a final appropriations which gives you all the details, um, of what we spend in the year. And if it's not on the appropriations, you can't spend

040it. So uh so it's really a very important document. Okay, moving on. So this is new and I'm I'm going to give the abbreviated this uh presentation on this um because we covered it in the finance committee meeting, but it is a fiscal health indicator report. It's a summary. It ties, you'll see, very closely in with FIS with the fiscal oversight that the state provides. And you and so it's giving you some helpful indicators as a board, as an administration to know what do we need to look at, where what's our fiscal strengths, what's our fiscal weaknesses. So, uh, it is basically a physical, if you will. It is a just like you would for your body. That's what it is, but it's but it's finances. And how it works is is just based on

041those financial statements, there are 15 indicators that they're taking a look at, and they give us a grade on it essentially. And they analyze trends and ratios related to fund balances, revenues, expenditures, debt, assets, and basically our overall fitness, fiscal health. Uh each color code, you'll recognize these code, these color codes. Green is positive, yellow is cautionary, and red is critical. So, and there are four indicators right now that of those 15 that are in the critical stage, there are four that are cautionary, there are seven that are positive. And so a total combined eight indicators which is the number that you a number you don't want to hit but at eight suggests that there is potential fiscal stress within 2 to 3 years which we know as that mirrors our 5-year forecast. So, the

042state auditor's office recommends that we review and analyze each critical and cautionary indicator, implement targeted financial planning, con contact the auditor's office, and look for support. And so, we are doing that. We will have a staffing audit completed by mid July. And we're still trying to get on u the schedule for the auditor of the state performance audit. Again, that is not your yearly audit that measures making sure we're using appropriate accounting procedures. Rather, this is diving into ways that we can save or reduce money based on their experience um as state auditors and it monitors trends to avoid fiscal caution watch or emergency designations, which we absolutely want to do. That concludes my report. Thank you, Dr. Thompson. Are there any board member questions for the treasurer or regarding the treasurer's report? Vice President

043Alexander, what are the four critical areas that they're saying that we need to address? Well, that that that's in your packets. Um it and it's uploaded on, but there are mostly what it's focusing on. Most of the areas are are talking about cash reserve and the basically the speed at which the reserves are being eroded is primarily where our red is coming from. So those are that's two did you mention that? Well, they they look at it in um in four different four different areas, but all of those are related to expenditures and um and revenue to income revenue to to uh expenditures rather. Sorry. Okay. Thank you. And if you look at that report and have any questions or you want to dive deeper into it, we certainly can. All right. Okay. Is there

044are there any additional questions from board members for uh the treasurer? All right. Seeing or hearing none, is there a motion to approve the resolutions for the final fiscal year 25 appropriations? So move. It's been moved by member Sykes. Is there a second? Second. It's been second by member Hall. Any discussion? Seeing and hearing none, Dr. Thompson. Roll call, please. Dr. Molar, yes. Mrs. Sykes, yes. Mr. Alexander, yes. Miss Autry, yes. Miss Hall, yes. Reverend Harrison, yes. And Dr. Jackson, congratulations on Dr. Jackson, by the way. Bless God. Thank you. I mean, yes. Thank you. Is that a yes? Yes. Thank you. Motion carry 70. Thank you again, Dr. Thompson. Um, next, is there a motion to approve the resolution for the May 2025 financial report? So move. It's been moved by member Sykes. Is

045there a second? Second. It's been second by member Hall. Any discussion? Hearing and seeing none, roll call vote, please. Dr. Thompson. Mrs. Sykes. Yes. Mr. Alexander, yes. Miss Autry, yes. Miss Hall, yes. Reverend Harrison, yes. Dr. Jackson, yes. Dr. Molinar, yes. Motion carries 70. Thank you, Dr. Thompson. Next. Is there approval of the temporary beginning physical 26 appropriations resolution? So move. It's been moved by member Sykes. Is there a second? Second. It's been second by member Harrison. Any disc any discussions? Seeing and hearing none. Dr. Thompson, roll call, please. Mr. Alexander, yes. Miss Autry, yes. Miss Hall, yes. Reverend Harrison, yes. Dr. Jackson, yes. Dr. Molar, yes. Mrs. Sykes, yes. Motion carries 70. Thank you. Next is the approval of the cash transfers resolution. Is there a motion to approve the resolution for the cash

046transfers? So move. It's been moved by member Sykes. Is there a second? Second. It's been second by member Hall. Any discussion? Seeing and hearing none. Dr. Thompson. Roll call, please. Miss Autry. Yes. Miss Hall. Yes. Reverend Harrison. Yes. Dr. Jackson. Yes. Dr. Molinar. Yes. Mrs. Sykes. Yes. Mr. Alexander. Yes. Motion carry 70. Thank you. Um, next is that we have the approval of our previous meeting minutes. Um, first is from our special board meeting for the joint board of review for June 6 of 2025. Is there a motion to approve the special board meeting minutes for the joint board of review meeting on June 6th of this year? So move. It's been moved by member Harrison. Is there a second? Second. Second. It's been second by Vice President Alexander. Any discussion? Seeing and hearing none,

047Dr. Thompson. Roll call, please. Miss Hall, trying to remember if I was at that meeting. I'm sorry. Uh uh I don't believe I'm staying. You were not. Yeah. Reverend Harrison, yes. Dr. Jackson, yes. Dr. Molinar, yes. Mrs. Sykes, yes. Mr. Alexander, yes. Miss Autry, yes. Uh, motion carries 60 with one abstension. Thank you. Next, we'll have the approval of our special board meeting minutes for records and destruction for June 9th of this year, 2025. Is there a motion to approve the special board meeting minutes for the record destruction meeting for June 9th? So moved. It's been moved by member hall. Is there a second? Second. It's been second by Vice President Alexander. Any discussion? Seeing and hearing none, Dr. Thompson. Roll call, please. Reverend Harrison, yes. Dr. Jackson, yes. Dr. Molinar, yes. Mrs. Sykes, yes.

048Mr. Alexander, yes. Miss Autry, yes. Miss Hall, yes. Motion carries 70. Thank you. And next, we'll have the approval of our regular board meeting minutes for the June 9th meeting of this year. Is there a motion to approve the regular board meeting minutes for June 9th of 2025? So moved. It's been moved by member Hall. Is there a second? Second. It's been second by member Altry. Any discussion? Seeing and hearing none, Dr. Thompson. Roll call, please. Dr. Jackson, yes. Dr. Molnar, yes. Mrs. Sykes, yes. Mr. Alexander, yes. Miss Autry, yes. Miss Hall, yes. Reverend Harrison, yes. Motion carries 70. Thank you, Dr. Thompson. Next, we'll have the personnel recommendations from our superintendent, Miss Alley. Thank you, President Jackson. Does the board have any questions about the personnel items for section 10, professional staff and administrators?

049You've been recognized, Dr. Molinar. Thank you, President Jackson. Um 10.5. Last meeting I shared that this item was a blank check. Um, no one has reached out to me directly to discuss this or um, really any other item I've brought up during the meetings. Um, however, I did see in Friday notes that the combined proposed budget for 105, 158, 165, and 194 was over a million dollars. Um, with over half of the amount coming directly from the general fund. So, um, and and it would require no further board approval, even past the proposed $600,000 from the general fund. So, this was really concerning to me. It was concerning to me when I thought it was all title one funding. Uh, because Title One funding can be used for many things that have been mentioned at

050board as board initiatives like student voice, peer mediation, mobile maker spaces, uh, teacher classroom micro grants, right? Um, notably for this district, afterchool tutoring can that's money that we can use for that. Um, and as a board member, I I say a lot, you know, it's our fiduciary responsibility to track and monitor the budget. Um, while I haven't had the privilege to see the actual budget for the 2425 school year, um, and I hope to see the district's budget for the 2526 school year, uh, which is different than the forecast. Um the budget offered towards this individual item 105 listed in Friday notes looked to be about $69,000 from federal funds with an unknown amount from the general fund. So um these as these items are currently presented the agenda leaves an open-ended financial authorization

051and directly from the general fund. I'm trying I'm trying to um not be repetitive here too much, but I also want to make the point clear. I recognize the need for this work to happen. I acknowledge that similar actions have been approved like this in the past, but I think we have a responsibility to ensure greater transparency and accountability moving forward. And if we need more than $600,000 for extended time from the general fund, I don't mind as a board member approving a second item. And so I I don't think 105 and and as they stand 105 158 165 and 194 as they stand are uh I I cannot approve any of those as they stand. I wonder if we can make an amendment to each of these to at least put a dollar amount

052on them so that way administration can move forward but also within a boundary. So, uh, looking at what was proposed in Friday notes, um, I would like to propose an amendment to 105 because that's the one we're on right now. um where it says I wish to recommend that the board consent to the extended time employment of all present and future professional certificated staff for fiscal year 26 at the rate of 3616 per hour as and when needed and this is to add not to exceed $610,000 effective July 125 through June 3026. This acknowledges the amount that administration has brought to us, but if they want to go above that amount, they would need to then get further board approval. Thank you, Dr. Molinar. Um, so there is a Dr. Molnar, you've made a motion

053to amend is what? Okay. So, there's a motion on the floor um to amend 10.5 currently uh with the uh necessary uh adjustments not to exceed a specific dollar amount. Is there a second on second? Okay, it's been moved by the motion's been made by Dr. Molinar, seconded by member Sykes. Any discussion? Member Harrison. Um yeah, considering the motion um and it's what is asked for um and it says the motion is up to that amount. Yeah. Is I I would like to hear from the superintendent. Is that a reasonable general fund a Yeah. Thank you for that. Uh member Harrison. So that's what we superintendent. Yes. So thank you for your question. Um, member Molinar, what was included, you are correct, was the inside your Friday notes. You should One second. I'm sorry. Member

054Harrison was asking just briefly before you address U. Member Molar is the six member Molar made um a motion to amend 10.5 to say not to exceed was it 610,000 Dr. Molar? Um 610,000. Member Harrison is now asking, is that a reasonable amount, Miss Carter? So, thank you. We're looking at our budget and yes, six 654,000 is what we currently have calculated for that amount for the from the general fund. The um title one one is outlined for you. 600. So, that answers your question. I I thought Okay. No, no, 600. Yes. because member Monar made to not exceed 610,000 before you have to come back to the board to get approval for additional funds. Member Harrison for clarity was trying to what I understood is trying to make sure is that enough like if

055if this goes is that are you able to do that and then come back? Yes. What we have outlined yes what I just said would be enough. If we could say that number again I'm 54,0004,000 for general fund. 650 and I wasn't sure if um Madame Chair I'm I'm sorry I didn't mean to interrupt you. Go ahead. I just wasn't sure if what I heard u member Mullenar say was that correct amount. That was the only thing I was going to correct. I wasn't sure if I heard it. So Okay. Um one second. I'm going to recognize you Dr. Mullar. Thank you. Cuz Mr. U member Harrison's uh question was like very pointed like to 610,000. So your response is no. It's not enough because you need 654. Correct. Thank you for your patience. Uh

056Dr. Mullen, thank you for recognizing me. I'm sorry for my impatience. Um so am I correct to hear because this is not what is in Friday notes that you need 654,000 from the general fund for item 10.5 only. That would be cor for because that is not what is stated in Friday notes. Just a moment. Member Molinar, thank you for your patience. I'm sorry, Miss Carter. Were you waiting for to be called on to address the question? I'm sorry. I was looking up the actual um information that we had provided uh in the Friday notes. In the Friday notes, uh thank you, Madame Chair, board members. Um, in the Friday notes, we did note that general fund, we would need $654 to help with supporting the extended time. And then, um, for title funds, an

057amount was listed, but we have a solidified amount that was provided by Mr. Liky. And what was that amount? 6413. Yes. I think the question was really directed towards the general fund general fund. Yes. So for general fund you wanted both. Okay. Because I thought that was provided. Okay. Yes. So the question right now is pertaining to item 10.5. So there's like five items and each item is going to need a not to exceed amount. And so I don't want this one to be too high because then we won't have any money left for the other ones. So this one is a combined federal funds and general fund. The other ones are just general fund. So I wanted to explain that. So I I I would like I I I respect uh member Harrison's question.

058Uh is 610,000 enough? If it's not enough, it's not enough, but enough for item 10.5. So to get us Yes. So this would be enough and then we would if if in fact we look it looks like it's going to exceed over that amount then we would come back. All right. So for 10.5 600 the the the amended um motion as member um Molenar has put on the floor would be appropriate then because for 10.5 610,000 is enough. I just wanted to restate that 654 not to exceed 654 right. Okay. Um yes please Dr. Mon and then so if you put all 106 if you put all 654 on 10.5 I see there won't be any money left for any of the other ones. I see what you're saying. So you're saying let's do 610

059in this one and then we'll disperse the rest amongst the others. So we could start with that. That would help get us through uh summer school programming and then we could come back with some more definite amounts. I mean, we would just need to make sure we can get keep our programming going and then we could come back with some uh with other numbers if if needed. Correct. Because right now we're trying to make payroll for the programming that's currently underway and I think um I don't think we'll have another board meeting in time for that if we delay this. Correct. All right. So, um, we're going to have and, uh, we need to come back to what Superintendent said, but member Hall was waiting. U member Hall, you're recognized. Um, thank you, Madam President.

060Just for clarity, you're saying 610. They're saying no, they need 654. Would we just make it 654 because of the programming? And if they need more than that, can we I'm sorry. Sorry. Am I supposed to talk to you or can I talk to my colleagues? Um or um if if need to go over 654 because I assume you they all budgeted what was needed for this um and if to go if it was to go over 654 then would they come back and ask for more if need be? Okay. I just um just also I want to just add for a point of clarification that member Molar is talking about one item 10.5 and that is the out of school time as I'm understanding is this correct? So she's just currently just for the

061out of school time and then the other additional monies that's extended time sorry thank you extended time extended time not out of school time the extended time is all that she's addressing right now with 10.5. So um just to reiterate the followup as I'm understanding member Monar stated was it's 610,000 enough for the extended time and then when I go through I being Dr. Monar um go through these other items then you can explain to me where the money that's going on these other items that are a majority of general funds because this is a mixture does that is every so I just wanted to kind of set that up again because it's like getting mixed up I I feel like in a discussion member hall um the reason why I asked that question was

062if this right here extended time was 6 So you're telling me the 44,000 is for all the other you want to be able to go through because you said crap sorry 610 is just for 10.5. So everything else would be 44,000 because the way you explained it was if you needed 654,000 that would be for everything or is it just for 10.5? One second. Uh one second, Member Monar. F could you answer uh member Hall's question. Uh Miss Carter. Um yes. So I was going off of what uh Dr. Molinar was asking and I think she was saying and clarify if I'm wrong but uh board member Harrison stated that let's do 610 because we're going to have more items come up with extended time and then we would do a not to exceed amount

063under those items and then if we exceed the entire uh 654 as it relates to um any of the items that come up under extended time, then we would come back and request um an increase in extended time under the other items that are asking for extended time. But just for this 10.5, it sounds like Dr. Molinar is asking for it to not exceed $610 under $610,000 under general fund. And then we would look at the other extended time items and put a not to exceed amount. That's what it sounded like, but you would have to clarify. Okay. Uh are you finished with your followup? So because I'm going to move to uh Dr. Molinar. Thank you. Uh so to clarify and not to muddy the waters because there are three other items but this

064item of all four was the only one that was combined federal funds and general fund. All three of the other ones were just general fund. So, um, I was offering 610 for this one. And for those of you mathing over in the corner here, um, so you know, ahead of time, I was going to propose 200 for each of the other three. Looking at what you gave for the budget, respecting what you offered us in Friday notes, I'm not trying to cut your costs. I'm just trying to identify the limit you self-p proposed but then acknowledge that limit here as a group. So if 610 200 200 and 200 is acceptable that way we have an end cap. If 610 200 2002 200 is not acceptable please let us know. Um, as as member Harrison

065said, is that reasonable? Madam, yes, Madam President. I think they're actually asking for the 654. They need the 654 and the 200 200 200. I I think that's what the superintendent asked for. I'm sorry. Seems like you're coming up about 44,000 short. So I think you're looking for 654. Correct. Right. The 654 then 200 200 200. I would say correct. And if I could just add the way we looked at the budget was for the year in its entirety. It wasn't for portions. Uh, so if it would be helpful to you, we could break it down by by the year. Sort of like this is what we're talking about for summer because that's the time that we're living in right now. It's not the whole year, it's the summer and we're currently in the summer.

066Our third grade reading guarantee program is in week four. And so we do not want to do anything to uh I'm seeing a puzzled look, so I'm going to just leave it there. I'm just asking um if that would make it easier for you because uh the information that was provided didn't seem to be you understood it. So I'm just trying to figure out how to present it in a way that you would understand. That's all. Yes. Um member Molar then uh member Harrison. Yes. So if we did 600 and then 200 200 200 then that's all general fund and no federal grants. And from what I saw in Friday notes was that we were planning to use title one, SSI, title 2, and title 4. And so this item 105 was going to use

067a combination of title one, two, four, and SSI and some general fund. And then of so some of that 654 would go into 10.5. Some of that 654 would go into, sorry I'm looking now. Some of it would go to 165. Some of that 104 654 would go into 194. And some of that 654 would go into 158. So as we're as we're separating out all of those funding streams, I was hoping that we could see how much of each of those are going into each one. So, I was going to say 610 for 105, two 215 for 158. I I don't know how you'd want to divide that up. Two, and then 200ish 165, 200ish 194. Is that how we're dividing a million? I would just like to have a a some cap. Uh

068um thank you Dr. Molnar. Um member Harrison. Thank you Madam Chair. Um I I I'm going to concur with Dr. Molnar. Uh whatever we need whatever is budgeted for. Um and I think that that's just a good practice to start having a cap. So um my question wasn't stated properly. Um what I was looking for is okay let's put a cap on it up to and wherever we settle on that up to is that enough and now if we go over that amount then we come back that that's what I was looking for. Thank you member Harrison that yeah that's I thought that 610,000 was the not to exceed the up to amount for that. So I stated your question correctly. Okay. Wait. Member um Vice President Alexander. Yeah. Yes. I was just looking at

069this too and it says uh um the time frame for that is July 1 of 25 through June 30th of 26. And so that money is going to go through that time it sounds like to me. And so they're saying there's a cap of 610. That's what we're saying. Uh but she's saying that's not going to be enough. Madam President, Madam Superintendent saying she needs 654. So, we won't go past that 654 uh unless we need to and I I would I would hope and assume that they would come back to us and and make sure that uh or give us a update as how they've been spending the money and that way we'll know what's what's there and then if they need more we'll be be able to see more from that point in

070time. I'm as she's saying she's got to meet this deadline and if we need to meet the deadline we need to meet the deadline. I'd rather have more money there than not enough money because if we have to pay people we don't have enough money that's a problem. If I could just add uh yes, superintendent, if I could just add also um something new that we are starting this year is meeting with each of our department leads to go over their budgets um monthly. And so that will help us make sure that we're staying within the AL appropriation that was given to each of the departments. So they were given a budget. They sat with the treasurer. I went through them again, made some um adjustments, and so the budgets are set, and I believe

071that was part of the appropriations that you just voted on. So, you've already approved the budget. Now, it's just how we're dividing it amongst the programming that's needed to keep the district moving forward. Thank you, uh, Superintendent. So, there is currently a motion on the floor that has not been seconded. The motion was made by Oh, wait. I'm sorry. Member Sykes, I apologize. Member Sykes did second it. Um, and that motion is to member Monnard for 10.5. If you don't mind restating the motion. So, the motion was to amend 105. Um I was on 165 so it's a different number now not to exceed not to exceed 610. So I I'll read the whole thing. Uh I the whole thing would be I wish to recommend that the board consent to the extended time employment

072of all present and future professional certifi certificated staff for fiscal year 26 at the rate of 3616 per hour as and when needed not to exceed $610,000 effective July 125 through June 3026. And that's just for 10.5. Yes. Okay. All right. Now, we all want to vote on this if y'all have some radian because we don't want to come back for a special meeting. So, people who work in this department, if before we go through with this vote, if there's an issue that you foresee right now that this board should not make this decision, this is the time that we need to hear from you so that we do not have to come back and undo something. Yes. Uh Keith, please who is very excellent with in this area. Thank you, Mr. Uh thank you,

073President Jackson, Superintendent Treasurer. Um I can I do have I passed some out, but I do have a document. I'm just concerned when you look at how we spend our federal funds with uh extended time for teachers. I'm at about I gave my paper away about 643,000 for the year broken up with three between those three titles. So, I'm more than happy to come back in front of folks, but I just wanted everyone to be clear that with federal funds, we're looking um to do extended time activities with teachers at a tune of about 640,000 for the year. Um so, I would kindly request that if we could at least um include a separate, you know, dollar amount or statement for federal funds not to exceed. Um, but I did want to show, you know,

074provide some clarity with how we intend to to use that money, which is professional development, um, some extended time and year for teachers whose contracts bring them back early for summer programming, as I heard you mentioned tonight. Um, so I just wanted you to have that information before you voted. So, we'll either intend to come back uh again, you know, halfway through the year or we could amend that amount now. Um which should set us for the year. Okay. Uh member Harrison, I I guess I'm looking for a number of what do you need? The number? Yes, mine's at the bottom. I'm sorry. At the bottom of that sheet. Okay. If you can just state the number. I'm going to give you the sheet. Yeah. Yeah. Pass them out like candy. Uh 641,63. Okay. In

075federal funds. In federal funds. That's was the question like where was Yes. Uh member. Thank you, Madam President. So then I would ask uh Dr. Molenar if you would be willing to amend it to indicate that it's $641,63. Yes. Thank you, Dr. Muller. Yes. Thank you, Madame President. So, to clarify, we are being asked to amend 105 not to exceed 641,603 in federal funds. That would be great. Okay. So, the statement I would like to make a motion to amend my statement to say not to exceed $641,63 in federal funds. Second [Music] and then general and the general Oh, so that was just the federal and and I believe general fund needs about 610,000. That's where that came from. I am general 610 and then the yes m and then the general not to exceed

076610,000. So all of that is 10.5. So, can I ask how much do you need? What number do you need for 158,65 and 194? Right now, I'm not asking any in federal funds. So, I'm because those are for other bargaining units. Um, so that would be a general fund question. So yeah, if we can do the where we're at on the agenda with the 10.5 and then as we get um because you as you stated uh what you clarified is that it those are all coming from general funds but if we can vote on this motion and then as we get to those points in the agenda address them. Can I ask one last question? Sure. So then what was given to us in Friday notes, the numbers we were given to us in Friday

077notes were only for 10.5 and those budgets were not for the other three amounts because the amount that was given to this this uses the entire amount that was that was told to us in Friday notes and so everything else will be in addition to the budget that was given to us in Friday notes. Uh Miss Carter, please come to the mic. Miss Carter will address uh member Molar's question. Oh, thank you, Madam President. So, um that total amount from general fund was for all bargaining groups. It was for all groups for extended time. So, um like you had stated before, we'll do the 610 from general fund for extended time along with the title amount that's in the uh 10.5 group. And then we're we are in agreement that we could do not to

078exceed 200,000 within the other groups. and then we would come back with more um definitive numbers if in fact we look like we're going to exceed the 200,000 with the other um bargaining groups. Yes, thank you. So, it was my understanding at Friday notes that we would be splitting a million dollars between four items, but it now sounds like we'll be spending a million dollars on one item and spending over $600,000 from the general fund on the other three. So the general the at the bottom of that paper it said 654,000 for general fund and that was to that was to cover all extended time for all groups but but 641 of that is in here. So there's only $11,000 being spent on the three other groups separate. Okay. One one second. Who? Okay. No,

079we're we're just trying to We had asked for 654 to be approved for extended time for all groups. I mean, like we just gave you a number so that you would know what number we were not going to exceed, but it looks like we want to make it real specific as it relates to each item on the agenda. And so it sounds like you're proposing 610 to go under general funds not to exceed general funds in 10.5 and then we would look at the remaining amount to disperse amongst the other items once we get to those items. Uh yes um member Monar and then we'll go to the additional questions and then we'll call it. So adding up the federal funds and the general fund, adding up every single dollar amount you gave us in

080Friday notes was 1 a little over $1.2 million. All of the items for all four was1,26353,000. What it sounds like from that $1.2 million, we're going to put 1.1 of that $1.2 million in 10.5. Is that correct? Yes. The majority of that amount goes in 10.5. So there will only be about $100,000 left from what you said. Okay. All right. Member, was it Hall or Alexander? Yes. This is starting to get real confusing. It sounds like to me what I heard is that 10.5 uh is going to be for extended time. has federal dollars of 6 thou 641603. Then we go down to the what was that number 16.1 I think it is and something that that's going to be out of the general fund which is a total of 654. Is that correct or

081am I wrong? 654,000 out of general funds. The general fund, right? And then the uh 6.41 603 out of federal funds, right? For a total of 1.25 25603. Is that correct? Yes. So, that's our number we're looking at as our total. Am I Am I correct or am I wrong? I'm trying to figure this out myself now. That's what it sounds like cuz what what I Mr. Licky came up here and he said he is and that's that's going to be 641603. Okay, that's extended time. Okay. And that's for the entire year of of of fiscal year of July July 1 through June 30th of of of next year. Okay. Then we're saying we have another group of monies that's going to be out of general funds and that fund is 654 out of the

082general fund. Is that correct? For a total of 1295603 all together and that's for an entire fiscal year. Is that correct? Or or we I'm getting confused. We're starting to break all this stuff up. I don't know where what's going in what line item or what. So So yeah, the general fund is for the entire fiscal year and it's also covering more than just the group that's in 10.5. And so I think that's why Dr. Mullener wanted to uh break it down to not exceeded amount so that we can put other so we can put amounts in the other items that are going to come up later in the agenda is what it sounds like. Am I correct, Dr. Marlon? Thanks. Yes. So for 4105 and for the sake of moving forward, if we could

083I I would be happy to amend my motion again for 105 to clarify the amount from federal funds and the amount from general fund for 105. And when we get to the next ones, we'll see what's left over. Correct. All right. Thank you. So the motion is on the floor. has been property second and the motion is on the floor with the $641,63 coming from title funds and 610,000 coming from general funds. Um, roll call vote, please. Dr. Thompson. Reverend Reverend Harrison. Yes. Miss Hall, yes. Miss Autry, yes. Mr. Alexander, I'm gonna say no because I don't understand it all. No. Mrs. Sykes, yes. Dr. Molinar, yes. Dr. Jackson, yes. Motion carries 61. Thank you, Dr. Thompson. Superintendent. Oh. What? Uh, on 10 before you move on. Is that a question? Um, 10. 10. What

084we just voted on? Okay. No, no, no. In section 10. So, you have a question in section 10. In section 10. Um, I was like, wait a minute. No. Section 10 where we um have all of these resignations. Um, we have about it's like 10 or so more resignations. um just from listening to uh community and things like such um when we look when we listen to a lot of people that were retiring today being able to move up through the ranks and we have some people that are resigning because they can't move up through the ranks um regardless if they have the qualifications not regardless they have the qualifications and I just want to just because we are in an urban district and we have a lot of um uh brown and black boys

085in our community that don't have role models as teachers. Not a lot. I don't want to say they don't. There's not a lot of role models that look like them. And when we have employees that are trying to move up with the qualifications and we deny them from those qualifica from having those positions, makes it hard for us to have our kids want to be teachers. and then these people move and go to other districts and get the position that they apply for here. Um, so I just want us to be mindful when we're um interviewing or we have teachers that we know have the skill sets. Let's look at that before denying them and give them also an opportunity especially for um our brown and black boys to have mentors and teachers that look

086like them. Thank you. No, thank you. Member Hall, Dr. Thompson. We're on section 10. Are we calling for the uh We had the motion on the floor. We had the discussion. Did we We never voted on Yeah, we need to But we need to vote on the It's a motion on the floor. We have to deal with the motion before we move on. So, we need to excuse me. We need to deal with the motion that member um we already approved it. We did. Oh, lord. Yeah. So, we have no motion on the floor right now. I thought I didn't know we voted for 10 on 10.5 with the amendment. Uh yes, we did. It was 61. 61. Okay. Well, for actually I think the president is correct. We did vote on the amendment which

087was 61, but we did not vote on the total true uh piece of the resolution as amended. You're right. Right. Okay. Here we go. Thank you, members. Thanks for that. Wow. Okay, here we go. Reverend Harrison, yes. Miss Hall, yes. Miss Autry, yes. Mr. Alexander, no. Mrs. Sykes. Yes. Dr. Molinar. Yes. And Dr. Jackson. Yes. Motion carries 61. Okay. And that's for 10.5. Now we're going dealing with the balance of 10. All righty. Are there any questions about the personal items for section 11 miscellaneous? Member Harrison. Thank you, Madam Chair. I have a question about 112 and 119. 112 um the administrative assistance are are those substitute principles or Thank you for your question. Yes. In number um 11.2 employment administrative specialist. These are former administrators who are retired and are asking to come back

088to be subs or work in that capacity. Okay. And 119 um the natiatorum staff. Um I I see in 119 we we have st I'm assuming that's the pool at Firestone. Correct. Correct. This is for their personnel to do this one part. And how do we use that pool? I mean, does is does all schools have access to that? Um, in the summertime, if I'm not mistaken, as long as it fits the schedule, yes, anybody can request. They just need to work with the personnel to make sure they fit the schedule, but the school has priority over it because of the swim team that's located there. Is there anything in particular that happened that I need to research? No, I just wondered. I just seen it on there. And and they also do community swims

089as well. Like there's a swim program. I would have to get the exact name of it, but they do offer it for the community to join because I was going to sign my niece up. Okay. I'm sorry. Is it safe? The safe around water. Yeah. No, not that one. That's another That's through the YMCA. Okay. Yes. U member hall. Thank you, Madam President. Um I think I had asked that question when I first started what uh member um Harrison asked about the pool and I asked that question I asked the question was this open to all of our students to be able to and I don't know if that was the same um route that you were going but all of our students being able to be a part of the swim team at Firestone

090and I was told yes. So is it a no? Okay, for the swim team, you have to be a student at the school to be during this year round school program. Then I believe there's an extension of the school that's beyond the school day that other people can apply for. So if I'm not mistaken, it's two parts. Just a followup. Yes. Thank you, madam uh president. See, when I asked this last year, my first year, I think it's probably like my second meeting. I had asked the question because you know Firestone is the only school with a pool. So if we have students that attend Ellto East Garfield that swim that's not a college and career pathway swimming isn't, but it's something that the school has. And I was told um that the students here

091on the floor that the students can be a part of the swim team from other schools because they're the only school with the pool. So that's incorrect then. Well, let me follow if I'm sorry. No. Uh because I see Miss Okay. If Miss Cole But it's your discretion, superintendent, if you follow your she knows something. Hey, come on now. with the Ohio High School Athletics Association. if your particular building does not offer a sport that you are interested in um and you are willing to meet the accommodations for where that team does um practice. So since Firestone is the only one that has a swim team, if there's a student in another school that's willing to be at Firestone at 5:00 in the morning when they practice and those kind of things, as long as

092their school does not offer that sport, then they can do that. If your school offers that sport, you have to play for your particular school. Okay. Okay. That's exactly what that's Yeah, that's that was the yes that I was told, but then we were talking. I'm like, yes, wait a minute. But okay. Thank you so much. Thank you. All right. Okay. If there's no more questions under section 11, miscellaneous, we'll move on to section 12, supplemental contracts. Yes, member Molner. Sorry, I had a question still in section 11. Okay, thanks. Um, so in 11.1 I see the I thought it was 11.1, but now it is not 11.1. Sorry, I thought that was I have the wrong section. That's okay. I'm sorry. I thought that was the climate coaches. That's not 11. Okay. Just kidding.

093All right. Thank you, superintendent. Okay. No questions. Under uh section 12. We'll go to section 13, substitute teachers. Section 14, tutors. Section 15, support staff. Yes, member Mar. Thanks. Um, so to follow up on the the last thing on my notes, 15.8 um is part of the the followup of the next sections. So following the what we had in Friday notes, it was 1,262,353 and 105, we approved 640. So then that amount minus 640 and we approved 610 in 105. So -610 that leaves $12,353 from the budget that was given to us in Friday notes. So I would like to make a motion to put a boundary on 15.8 um and 165 and 194 with 12,353,000 or 12,353 left. Um, I ask what amount would you like for your boundary to be on 15.8? Thank

094you. Uh, member Molinar, I wonder is I know earlier member Sykes when she was explaining 200 200. Um, so I'm not Is anyone to add clarity to member Molinar's question or uh statement as far as member Sykes? Thank you, Madam President. Yes, I was saying 200,000 because Dr. Molina indicated that that's what she was thinking, not to exceed 200,000 200,000 200,000 for 15.8, 16.5, and 19.4. for even though I understand you're saying you don't see the funds there. I understand that. But I also understand the superintendent uh is saying that we need the funds. We we we need to do this. Yes, ma'am. Yeah. To come out of the general fund. Yes. And then if I may. Yes. Yes. Go ahead. if we could provide for you the actual like we were saying breakdown so

095that you can see sort of like what um Mr. Licky did so that you can have a clear understanding. I think that would be helpful for everyone because we're just used to doing it this way but I understand we can adjust. We're educators. We'll adjust to meet the needs so we can outline it better for you. All right. Uh yes uh member Wolnar. Thank you and thank you. So to clarify, in 20020, 200, we would be approving $600,000 over the $1.2 million that we were told on Friday because on Friday, we were told 1.2 million. And so today, I'm hearing we need 600 from the general fund on top of that. What? You have you have something to say, Dr. Thompson. Treasure. Oh. Hopefully to make this a little clearer, we're taking a pot of

096money and splitting it multiple ways when it's one pot of money. So, what they're saying is they're going to use federal funds for that for for um 10.5 because you can only use federal funds for certain things, right? So, um Mr. Ly keeps us out of trouble and make sure we spend it correctly. So that part he's saying this needs to go towards this area because that's a legal expenditure. All the rest of those dollars, what is it? 600 and something thousand is for extended time across the entire district, right? So it's so to break it out into this group's 200 and this group's 155. I don't even I guess we could probably farad it out and try to figure out what that is, but but it's coming from one funding source, not five different

097funding sources or four or whatever that number is. So that I think that's that's where we're running into trouble. But I understand what you're saying, which makes a lot of sense. What you're saying is cap overtime. That's basically what you're saying. I want a not to exceed on overtime or extended time. Makes sense. So you you got a number in there already that you've not to exceed. And then you'll also approve the uh allocations um for the fiscal year. You already did that tonight. Then you'll do the permanent appropriations in um October and it's also in there. and fiscal year allocations budget which you referenced earlier. It it's there. It's always been there. It's on board docs. It's it's there. You just got to download it. Member Molar and uh you're recognized. And then member

098Harrison. Thank you. I what I'm trying to do is get one single answer. It's it's not it's not that I'm just trying to cap overtime. I just want to have one clear answer. And so Friday, well, last time we were here, we asked how much money. And in Friday notes, we were told $1.2 million. And now here we are and we're at $1.8 million. I just want one answer. And and that's really why I want to approve is because the answer keeps changing. And so if the answer is $1.8 million, then let's make the motion for $1.8 million. I came in at 1.2 two because administration told me 1.2. Understood. Uh thank you uh Dr. Molar. Uh member Alexander after uh member Harrison, you're recognized. Yeah. Thank you, Madam President. Okay, member um Vice President

099Alexander. Um this gets so confusing because we we're moving so so numbers around everywhere, but it it seemed like we had as I mentioned earlier, we had the federal funds of six six uh 641 063. Okay, that's one piece. If you go down, you add the it said the number came up 654 which is president says you need that's what we we needed. Now we get that goes down to 1.295603 minus that the number that Dr. Mullenar gave we're we're just below that a couple hundred dollars or so. It it sounds like that. So, I'm I'm just getting confused because we got these numbers and those that those two numbers add up to the 12 12 uh the 1.2 million, you know, dollars. If you take the six 641 603 and the 654 or 6

100whatever that number 10 or whatever now you that's that comes down to $1.2 million. So, that's that's where it's at and the money's coming out of those two pot. One is extended, one is general fund. You add those two together, that's where your money's coming out of. Ma, Mr. Treasur, if I'm wrong, let me know. Someone let me know. Um, the superintendent, are you finished? Vice President. Sorry, Madam President. I'm done. Go. No, that's all right. Um, okay. Uh, superintendent wanted to add some clarification. So, um, the items that Mr. Lick the outlined is for the one section the one item that you already voted on and did all you know that for and it's only using he's outlined what pieces will be out of which type of federal funding. Are we okay with that

101so far? It's just the one item. I'm just asking all the members. Is that understood? So then there's the balance of all the rest of the money that you're speaking of goes across all the other line items that you were mentioning that's in the Friday notes. So the so now what you're saying is can you go one more step and now break it into these different groups and I said I we could work on doing that for you. So, I don't know if it's just easier to pass the amount and then we can come back with a clearer breakdown of the budget for you, but the amount that was asked for in the Friday notes is the amount that we're asking for today. Oh, so it's not an additional eight. So, it's just 1.29. Correct.

102Correct. If we could just vote on what's in the Friday notes, then we can come back and prepare something a little more detailed for you. Okay. So yeah, I think that's where theclarity was coming on because it seems as though we were adding additional No, we do not need to add funds to that 1.2 number because how 10.5 was pulled out. Right. Right. And so it seemed like okay all this money is on 10.5 but for clarity like the treasurer said no this money even that money is going to be spread out across these other categories. And I think that's what Mrs. Carter was trying to say. Not just that one 10.5, it goes across all of them. I think that's where the unreal for me came because we said 10.5 specifically. But uh member

103Harrison, uh the treasurer mentioned it's coming out of one pot. Can we get a number on the pot? I because I'm I'm confused as far as um where it's going. But if I can Are we at 1.2 the 1.8? If you just give me a number on the P. Sure. It's it's it's 1.2 total expenditure. Okay. Half of that is federal dollars spent on and that's why it had to be in a board a board agenda because it's for a very specific purpose. So we have to meet accounting and federal, you know, statutory rules on how to spend those dollars. So that's why it's on there. The bount and the reason why it's not all broken down is uh the rest all those employees are all coming out of general fund. Um and that's 600,000

104roughly. I believe last year we spent 554,000 thereabouts um on extended time and overtime for these categories. So it's, you know, 1.2 million makes sense, but it's not it's not 1.8 million. Um and but it's not tracked. And I understand what you're asking for, Dr. Molnar. Makes sense. I understand what you're asking for that you wanted to track it by category. Well, we don't we haven't historically done that, but we can. We just haven't historically done that because it's all coming out of one account. Could I offer um Yes. Uh superintendent? So, one way we could do it is just the numbers that you were the sections you were pulling out. If we said not to exceed what the balance is, then that would cover all of those sections. Does that make sense? It would

105cover you wouldn't have to sit here now and try to do the math or we do but it would cover all of the sections and then we can come back and do something a little more detailed if member Mar. Thanks. So if I am hearing correctly of the 1.2 two that we approved in 105. We would be amending that motion to include all four and just saying not to exceed this amount for these four items. Yes. Yes. Okay. It took us a while to get there. Yes. And you and you have the the total amount for that which is 1.2 and some I 1 was it 1.2 29. Uh, I had 1262353, but if anyone else has a different number, now would be the time to give it. 1.26. Uh, so roughly 1.26. All righty.

106Uh, are you um, no, I thought we were going to wait to the end for the for the motion. just when we get Okay. No, I I think I think you're correct. Uh superintendent was just reminding me we may need to do a motion to combine uh those. Yeah. Not to exceed. But here's the thing. So she it also is 19.4 is on here and 16.5. So, it appears that once we get to the end for the vote that at that time we can make the motion because it'll encompass all of those that's been pulled out for that total amount. All right. Okay. Go ahead. Okay. I do believe we're on uh section 16 pair of professionals. Yes. Member Harrison. Thank you. um the job of a personnel assistant. I see we are approving substitute

107secretaries. Um and there's quite a different uh rate of pay for a personnel assistant. Are those different jobs? Uh I'm looking at 153. The support staff would be um the secretaries in the office and then the pair of pros would be like an assistant or they could also be in the classrooms. So they they can have different roles. So support staff, secretaries and the others are support like classroom assistant teachers um or clerical in the office in their different bargaining groups. Uh uh superintendent Miss Carter is in the audience. I'm sorry, Miss Carter. Oh, so 15.3 um it is a higher amount because those are personnel tech sub assistance sub people. So personnel techs are a non-bargaining unit and they typically have more responsibilities than your office. So the the role the roles are different

108and so that's why that amount is different in 15.3 and it's different than the secretary one. I know you were asking about the different amounts. So that's why because those are uh personnel assistance. So they do a whole different type of data inputting and work than your uh office support staff. Thank you, Miss Carter. All right, superintendent. Okay. Uh section 17, there's no items on for child nutrition. Section 18, maintenance, operations, transportation. Moving on to section 19, which is security. Oh yes. Uh um Vice President Alexander. Yeah. I just wanted to make the comment on 19.1. uh Kenneth Anderson who is a support uh safety team member over at Firestone High School. Uh he's probably gonna be missed over there. He's been doing it for a long time. He's done a lot of work to

109help them there in that school and uh he's going to retire. So we want to wish him a a good retirement and uh hopefully enjoys the time, but he's put a lot of time in for our kids and he stopped a lot of things from occurring uh at that that area over there. Thank you, Madam President. Thank you, Vice President Alexander. Okay. Um section 20 students section 21 resolution between APS and AACP and 21.2 resolution education requirements for substitute teachers. Okay. So at this time, Madame Chair, I wish to recommend the approval of the personnel recommendations presented in categories 10 through 21.2. Okay. With the amendment to item section 10.5. Right. Uh there is a motion on the floor to uh approve the personnel recommend recommendations um from item 10 item 10 to through 21.2.

110Yes. With the uh necessary amendments for items 10 point to include item 10.5, 15.8, 19.4 and 16.5. not to exceed 1.26 million. Is there a motion? So move. Second. Thank you. It's been moved by member Alexander, second by Dr. Molinar. Any discussion? [Music] Seeing and hearing none, roll call vote, please. Dr. Molinar, yes. Mrs. Sykes, yes. Mr. Alexander. Yes. Miss Autri. Yes. Miss Hall. Yes. Reverend Harrison. Yes. Dr. Jackson. Yes. Motion carry 70. Thank you, Dr. Thompson. Superintendent. Thank you, President Jackson. And does the board have any questions about the division recommendations, resolutions, and motion motions for section 22? Madame President, yes, members. Uh, thanks, Madam President, members of the board. I I don't have a a question, just a comment. as we look that look at resolution 22.7 to proceed to support the construction

111of a new school facility on the former site of the Kimo High School option one as you heard from our superintendent and from our director uh that they did make a presentation before the finance committee on last Monday uh and I think that we talked about it in in detail and it appears that u they have come up with a solution that is uh workable And I would just remind everyone as we talk about Kenmore and we talk about Millisaf and we talk about Fifer that we're actually just talking about Akan public schools. I know that we tend to want to section off our community. This is Kenmore and we want to make sure Kenmore is being treated properly. And this is Fifer. We want to make sure Feifer is being treated properly. This is

112Miller South, but we want to make sure Miller South is being treated uh properly. And I think that this board agrees with that because we are Akran public schools and we want all of our schools to be treated properly appropriately. And as we talk about the value engineering uh we were sure to make sure from the engineers and from the presenters and from the manager of the project that we're not talking about reducing quality of anything as we look at our schools. We're talking about when we originally started it's just like anything else. We look at the pie in the sky and we ask for everything. And as we start to look at the value engineering, we realize that uh we could have everything but a little bit uh reduced in a way and that

113yeah we're not going to be able to have it exactly the way that we wanted. But as the superintendent said, she was able to sit down with the treasurer and with the other individuals from the uh community and the schools to say, "Okay, we would like to have this, but we don't absolutely need this in order to make sure that our children are receiving the best education that they can and that we are getting the very best facilities that we can." And so that's what they came up with. So, I want to uh thank the superintendent and the treasurer and all the staff for coming together to figure this out and to make the presentation to the finance committee on last Monday. And uh so the the big difference is uh as you heard from

114our from our director that you know the square footage uh change uh which also includes the value engineering and different items that we can and cannot have in the schools and the date will change and that uh we had planned on having this completed August 20th 2027 and now will be August 20th 2029. So we are one year we will be one year behind the original proposed date of completion for the school. Um and of course as we know as we look at different uh projects that takes place whether we're talking at our home or in our business or in our schools we usually have to change the date one way or the other. uh but uh I again just want to say that the finance committee uh do support option one that we are

115excited about what's happening the possibilities that we're bringing everyone together and as we talked we don't want to ignore the fact that uh um there were some things that happened that we want to make sure that don't happen again and so the superintendent has assured us that there will be regular committee meetings and regular reports And the treasur will give us a regular report as we we look at what's happening with our finances and so that we learn from what happened this past year or was it has been two years that we learn and that we make sure as we proceed that we are learning from our mistakes and that we are correcting them as we go. And I just want to thank the superintendent, all the staff, all the communities, and let Kenmore know

116as all of the other schools that you are a part of Akran public schools and that you have been treated uh the way that we expect all of our schools to be treated all of our staff, all of our students and that we are proceeding with the project and no one could be any happier than we are that we are able to proceed with this project. Thank you, Madam Madam President. Thank you. And the finance committee does support this project. You made that. Okay. Thank you, member Sax. And just for clarity, is it 28 or 29? The the date that it's going to is it supposed to be 28? You said 29. Just want to I said August 2029. It's 28. Is 29. There's 28. That's in the resolution. Yes. 28. Okay. winner. I mean,

117I just thought when we talked in the committee, we was at August 20, 20, 29, but you said 28. Okay. One year later, it was originally August 20, 20, 27. Okay. So, now it's August 20, 20, 20. Oh my goodness. Oh my goodness. I'm sure no one's 2028. Yes. 2028. 2028. 2028. Yes. August 20, 2028 is the projected date of completion of the project of the Ken Morton project. Thank you. Excellent. Thank you, member Sykes. Superintendent, I'm sorry, member Hall. Um, just to add just a few comments to um the resolution that we are u Mrs. Sykes was just talking about. Um, and although we are excited about the Kimmer Project, Feifer and U Miller South, um, I want to make sure that we still put those amenities into these schools that we're building that

118we're not just because, you know, we have to budget and scale back that the students are not missing out on what other schools may have, right? So, if we compare it to like the Elllet, the um the Garfield, um Firestone, um I just want to make sure that, you know, these new schools are being built with the amenities as the other schools and not just because we're on a budget. Um so, that's all I want to say. Thank you, Madame President. May I just say one thing? I think yes, that's that's that's exactly what uh what was stated during the committee meeting. Also, um I I I'm I'm not sure if as I read over this again, you know, we did not declare that this will be a a community learning center in this resolution.

119[Music] Did we I I don't see that exact language. So if we are expecting to receive the local funding initiative funds, we may want to amend that amend this to make it very clear that this will be a community learning center. Any thoughts? I think once we um meet with uh the joint border review um we'll solidify that. But to member Sykes's point, then should we amend this to say contingent upon like because we're in agreement with what we're saying. However, we do want to recognize uh that we're in a line it appears that it for it to be a CLC and we know if if we're trying to get some of this money, it must be a CLC based off the cooperative agreement. So, uh there's no uncertainty in that part. But as far

120as with this um amendment, we can just make I'm sorry, I meant to say with the resolution, we can make this amendment um option one as a CLC. Something along that lines that uh agreement for option one uh as a CLC and finish the other wording that's in the resolution is what I'm agreeing unless it's unreadiness about that. Uh member Harrison. Yeah. Um, thank you, Madam Chair. To to to get any of the money, uh, it has to be a CLC. So, if if we're talking about, you know, have any to get any portion of the money, the school has to be a CLC because it was passed um, as such. And so I I think the um to to amend the motion is appropriate to just indicate that it will be a CLC um

121because of the LFI money. Yes. Uh thank you. I remember I think we're all in agreement with that. Uh Vice President Alexander, I was wondering, do we have to do that? Because it says in there LFI funds. If you take LFI funds, it has to be a CLC, which is what uh Pastor Harrison saying do. Do we need to amend it? Amen. Amend it. I'm sorry. I I would say yes for clarity because even though we're saying LFI fund, we want to just we don't want any unnecessary hiccups. It's better to overstand. Okay. Then just not that's all I believe is in good order. Language language. Superintendent, could I um suggest where it says in section two for the construction of a new school facility, what if we add a CLC? A new CLC facility

122because we know a CLC is good. That's good. Superintendent. So, the superintendent helped to make the edit to the language so that we read it right. Uh member Hoff. Um, I think I would say we should amend it because again, like presented last board meeting, we threw that money in on the screen when the treasur was doing his report for the 17 uh million dollars and we don't have a yes yet. We don't have anything in writing saying that that money is ours. So we if we're going to make it a CLC, we need to say we're going to make it a CLC with or without the funds, not depending on the funds because again, we don't have a yes. So are we going to make it a CLC? I know I've asked that before,

123you know, we even gotten to this this point where we going to make the Kenmore or the Miller South or whatever and North, are we going to make that a CLC? So I think we should say yes, we're going to do that regardless if we're going to get the money or not. Madame President, I'd like to offer an amendment on option one. One, two, three. Third line uh regarding available LFI funds to complete the project, comma, as a CLC, comma, then demolition of the current KHS building in fall 2025. So to just simply add as a CLC third line after the word project and then comma. Is that what you have? Do you do you see that? continue the project as planned with adjustments to decrease the square footage and cost and work with the

124city of Akran regarding available LFI funds to complete the project, as a CLC, comma, demolition of the current KHS building in the fall of 2025 and etc. So that would be the amendment. Okay. All right. that uh member Sykes has made a motion to amend the resolution um as she stated. Is there a second? Second. It's been a second by Miss Member Vice President Alexander. Any discussion? No, because I think we discussed it. Superintendent. Could I just also again recommend in section two instead of referring to it as a school to refer to it as a CLC because I I just think the two would go to bet go together better that way. Yeah. So there's no question it's a CLC just um on the third line under section two it says plan for the

125construction of a new instead of school say CLC facility the construction of a new school facility a section two new school new section two yeah the construction of a new CLC just a new CLC facility miss you can come up the mic fourth word for option two for are you talking option we're on opt no we're on option one okay section two of the resolution we're selecting option one okay and so we're just on section two to make sure it's coherent the CLC language oh okay thank you I was looking at something else I apologize that's all right just we just want to be here cuz we don't want any more meetings. Working meeting. It's a working meeting. Yeah, that's fine. We better get it right while we here and I have to try to

126come back and fix something. Amen. I mean, correct. Uh All right. Okay. Now, we need to Oh, Alexander. So, yeah, it's been second with the additional amendment made by the superintendent. All things constant made by uh member sites. It's been seconded by member Hall. Alexander Hall. I'll just say yes cuz she second the new I didn't hear it. I'll do the second one once we vote on this one. All right. Take a vote. Yeah, we want to take a vote on that amendment that we Mrs. Sykes. Yes. Mr. Alexander. Yes. Miss Autry. Yes. Miss Hall. Yes. Reverend Harrison. Yes. Dr. Jackson. Yes. Dr. Molar. Yes. Motion carry 70. Thank you so much. Thank you, Madam President. I'd like to offer an amendment to section two, third line. um plans for the construction of a new

127CLC facility at the former site of the Kenmore High School and to proceed forth with Okay. So, we're doing a second. I thought we included that with the first amendment. It was just to create the superintendent recommended it, but one of we have to one of the board No, no. thought with the add I added with this last amendment that just passed in addition with the amendment of the superintendent to member Sykes to amend member Sykes amendment to add the superintendent's amendment on what we just voted for with all due respect to the superintendent can't add an amendment one of the board members I would one of us need to do it no so I oh you did you offered to amend yes I offered that we amend the second and then it was seconded

128by hall and then we voted. Oh. Oh, okay. I didn't hear that. Right. Is it because if not we could do it over but that's what I that's what I understand what happened. I said so the motion is to amend as the superintendent had what she has stated um to you got it. I think so. Okay. So I think we're good. I think we're good on that amendment. We're rock and roll. All right. Okay. What section are we in? 23. Now we're at the point to vote on the entire um We need a motion to Is there a motion to approve the personnel um recommendations from 21.3 division the division I'm sorry the division divi I'm sorry on uh division uh recommendations for resolution and motions I move to approve the division of recommendations in

129section 22 including the two amendments that we just made excellent thank you Dr. Mullen. Are we rolling? Yes. Second. Okay. It's been it's been moved properly moved by uh member Molar and seconded by member Hall. Any discussion? Member Autry. Thank you, Madame President. I just wanted to quickly uh speaking of COC's included under division recommendations is the approval of the new COC uh rental handbook. And I know we mentioned it at the last meeting. just want to acknowledge it again and thank the team who put all of that together to make this process uh better for our community members. Um and I know it's an ongoing work. So, I just wanted to acknowledge that. Also, I wanted to acknowledge uh the textbook adoptions, all the teams that put all of that together. Um I know

130the staff members put in a lot of time to make that happen. We're finally voting on that tonight. And then again acknowledging uh we're approving this contract for John R. bookto CLC press box replacement project. So I'm happy to see that uh before us today. Thank you. Thank you member Altry. Any other discussion? All right. See any hearing none? Dr. Thompson. Dr. Molinar. Yes. Dr. Jackson. Yes. Reverend Harrison. Yes. Miss Hall. Abstain from 22.4. Yes to the balance. Miss Autry. Yes. Mr. Alexander. Yes. Mrs. Sykes. Yes. Um uh motion uh withhold uh uh less 22.4 is 6 with one abstension. The balance is 70. Thank you, Dr. Thompson. Next, we have business affairs recommendations. Superintendent Utley. Thank you, President Jackson. Does the board have any questions for section 23? Yes, Member Harrison. Thank you, Madam

131Chair. The question for 23.4, the bleacher prevent preventive maintenance work. um the contract for that particular um um we we are paying for um preventive maintenance work on the bleachers and I know a few years ago we had um bleachers that were condemned um and and so did we have a contract not this contract but a contract like this in place and I I guess I would say if Oh. Um, how did they get into such a state of disrepair? And if not, is this the reason that we have this contract? Kimmore. Yes. Thank uh Miss Folk, if you can come to address member Harrison's question, please. Uh, President Jackson and Vice President Alexander, I'd like to introduce to you and the rest of the team Andrea Eckits, excuse me. She is our health uh

132safety manager for facilities and she helps oversee the maintenance on these particular items that uh Pastor Harrison is asking for and I will let her speak to exactly why this contract is necessary. Thank you. Uh oh, that wasn't his question. I'm sorry. Uh member Harrison for for bleachers. Yeah, I I I the contract is necessary. I I guess my my question was we had bleachers that were condemned a few years ago and if we're paying for maintenance on bleachers, how do we get to a place of disrepair to where the state condemns them? So, I'm not questioning the the need for the contract or I I don't want to question anything, but other than did we have this type of contract in place? No. Okay. That Yeah, it No. So, this is newer. The bleacher

133maintenance, preventative maintenance is newer for that reason to prevent that. Excellent. Uh, thank you. Uh, member Hall, one second. Member Hall may have a followup for you all. So, just a quick question because member Harrison talked about condemned bleachers. So, just two quick questions. One, has those condemned bleachers been repaired, replaced, or fixed? The original condemned bleachers were your outside stadium bleachers and at that time they were all replaced in 2019 and that preventive maintenance has continued to be part of this process under that review. Okay. Under Miss uh Atkins's review and process. We are now in the process of maintaining the inside bleachers and you approved those maintenance and upgrades in two previous meetings in April. Okay. And then just a followup. So my second question is any of our custodians or our um

134maintenance team, any of them have license licenses to do some of this work? like do we have and I guess we don't since we're always hiring other people to do this stuff but we don't have a team of people that are just certified to be able to you know inspect lubricate moving parts uh ensure that all wheels work like we don't have our own team that can do that. So we do the carpenter shop has three people. So um they they do go out they fix like when bleachers the wood goes bad they can replace that. They do do small things. Some of the stuff is electronic. That's not anything that they have been certified for as far as I know. There's not a specific certification that I know of. I haven't really looked into

135it super far. Um but we're we're stretched really thin in the maintenance department, especially the carpenter shop. And that's who would be handling that. Thank you. All right. Thank you. If there's no further questions, I wish to recommend the approval of the business affairs recommendations presented in category 23. Thank you, Superintendent. There was one more question. Uh, member Molinar. Thank you, Madam President. Uh my question is on item 2314. I see that we're spending over a little over $29,000 on consulting um for uh freshman academy credit recovery. Um I know the board has uh had conversation about our credit recovery process and the um amount that students are paying for credit recovery in our program versus other programs. Um I don't know. I guess I'm I'm curious if this consultant if that if if that

136will be part of the data that they're providing or the recommendations that this person is providing or if that's the type of thing that they're looking for um or if that data will come to the board, right? Um because it's a question the board has asked several times about the credit recovery. Thank you, member Molar. Mr. Lecti, come to the mic. Thank you. So, I don't know if I can answer your whole question because I'm not sure what information you have requested. Uh, but this contract is more for professional development and helping maintain the credit recovery system we call Edmondum or Plato. Um, so again, more professional development, more maintaining on the back end. That person works closely with uh Michelle Marcus Karns uh in secondary. I see she's not with us here today, but

137I think she could provide you even greater clarity on what uh that person does. [Music] You got a follow member Hall. Okay. Just to um well question and a quick followup. Um when you when member Muller made that comment, I know that I have asked about the credit recovery. Some students don't have the $50 to pay and we're losing students to to path and then they're graduating 100%. So we need to kind of look at what we're doing and if students can't afford that money um we need to figure it out. We have all these um special pockets of money that we use what we want to use it for. Let's try to put some of that money into our students to be able to go to summer school to get this credit recovery and

138not leave our schools because we're our students are leaving. We're under 20,000. They're going to tow path. I mean, we we got to make it make sense if we're talking about this is for the students. So, I would like next year I know this year is already in motion, but next year let's figure out a way where we can take some of these monies that we find for any other thing to use for credit recovery for our students that really really are in a financial hardship to keep our kids here. Um, so that was that comment. Can I? Okay. My um second question is I was looking at 23.9, 2318, 2339, 2341. That's all about food. I'll just say that so you guys not rambling trying to find what I'm talking about. Um and it

139looks like we spend a little over $6 million a year for food. Um and we have two groups that we buy fresh fruits and vegetables from. two separate organizations or companies totaling um over 800,000. Um how much waste do we have daily on this food? The kids talked about our student board members came. They said the food is gross. We don't eat it. Um how much of this $6 million is being thrown in the trash. And by us continuing to utilize these companies, have we gone to these companies to say, "Hey, can we do something different than what we're feeding our kids?" Because if they're not eating the food, we're wasting money. And right now, we need every dollar that we have. So, I'm not sure who's over all of the food part. Miss Folk,

140I guess you're over everything. But, um, can we look into these food services? And again, if it's not this year, maybe next year so that our kids can eat a a complete meal without throwing it in the trash and my apologies, member president. Um, not member president. No, I I understand. I think um to that question if you can come back um with the information at the time and it it's stuff to to member Hall's point these are things that can look at the now it may not be able to be rolled out to the next academic year because there are various food vendors and things like that and there's also certain like regulations that those same vendors may fit into but to your point that may be more appeasing to the pallet. So if

141you can forward something I can if I may. President Jackson. Yeah. I just don't All students may It's called offer versus serve. They do not are not required to take the whole menu. They are required under the regulations of the federal meals program to take a minimum of three items. So I will give you an example. They may pick up the pizza, which is a bread and a protein, and one other item, say, as a carton of milk or a fresh fruit. So, they may not have to pick it all up in order to do it. So, that helps us decrease the amount of waste that you actually thought you would be doing because maybe when I went to school, offered versus serve was not available. You had to take it all. The other items

142that may happen is a student may pick up the full menu and decide not to participate and eat at all and it's put on the sharing table for those other students to pick up and have an additional fruit among those items that are available. So those are the regulations that we must meet and it does help decrease waste and the portion sizes and the dietetic nutritional content meet the requirements for the program to operate. Thank you. Just uh a question that I have about this because in some uh districts I know they have where they they can weigh the waste so and like to establish trends as far as to if they're dumping out because some stuff is reusable like a fruit cup. So that you may a fruit cup is like a non-p perishable

143or maybe someone will eat that but if it's once it actually leaves the food service line it is not to be allowed to go back into the inventory. No, but it could you said that the other kids the sharing table, right? The sharing table. So it'll be it can be preserved, right? And so kids can take it, some may put in their backpacks, whatever, right? But it's still going to be waste. So not not not necessarily a fruit cup. That's why I didn't want to belabor this here because this is something we can delve deep into later um at at another point. Um, and member hall can follow up, but I'm just just to give the parameters of like there's a you can weigh the waste of like how much is wasted on Wednesday. uh

144if it's roast beef day or I'm just making that up and then pizza day it's almost little to no rate um ways to see the trends of what the kids are eating and what they're not to member hall point and then maybe see about some other vendors and that is something that happens but you get and to your point it is very specific as to what you have to offer the types of vegetables the types of fruits you have to do orange and reds and greens and all this other stuff so I just wanted to let you know that our students do participate in offer versus serve and that's great because OSBA when we go to the conference they have those different vendors that all follow the regulations. So what member Miss Faulk is describing

145they all know that this is what we have to do and we just look at those offerings. So we're we're clear on that. Thank you Miss Faulk. U member hall just to be just I understand what we you know have done in the past and what we do but if we could sometimes step outside of the box to stay within the regulations and listen to the students because we always say it's about the students. It's about the students. The students come here and tell us they don't like the food, the food is gross. We're not listening to the students. So we got to stop saying we're listening to the students or it's about the students if we can't change. So either we're going to take a step back and say we are listening to the

146kids that we serve because we all have jobs because of these kids in our district and let's listen to them and see what creative ideas we can do from the vendors that we have to maybe have some different types of food. That's all I'm saying. I I get all the logistics and policy and all this, but let's figure something else out. Because when we do go to conferences and I do go and I do go to pretty much every single um session, schools are not just talking about the food vendors. They're talking about they have gardens that they feed the kids the produce. They grow their own vegetables. There's zero waste. Why can't we do it instead of continue to say this is what we we've done? We the past is the past. In order

147to move forward and move this district forward, we have to move forward as the adults in the room and listen to these kids that we say we care about so much. That's all I'm saying. So, just just let's look into it. Yes. Thank you. Thank you, member Hallend. I'm sorry. Uh member Audrey. Thank you, Madame President. Item 2313, the healthcare billing services. Um, is that for our schoolbased health item 2313, healthcare billing services for Medicaid school program claims documentation for 140,000 That is not for your school clinics. Those are the other items that are offered by your ops and PTs at this point. So they do. So we pay a separate company. Yes. To bill Medicaid and then the reimbursements come in to us and it was last reported to Superintendent Otley and myself that

148at the end of this year the reimbursement from Miss Fire Fry Meer's work work, excuse me, was about $3 million. They just copy back. Thank you. Thank you. The kids still love pizza day, by the way, whenever I v visit. And I and I hear we're getting smoothies, too. So, I have to give a shout out. I'm sorry, Madam Chair, to to Miss Kepler who's over our nutrition services cuz she does an amazing job whenever I visit schools and that's the number one topic. She generally follows up with the class and even let them she came in and let them sample things and help decide future items within their restrictions. So, shout out to Mrs. Kepler. Just had to say that. Thank you. No problem. Thank you, uh, member Autry. Okay, superintendent. The mot Oh,

149yeah. Thank you. This So, I'm sorry. So, now is there a motion? Is there a motion to approve the business affairs recommendation? I move to approve the business affairs recommendations. Second. It's It's been moved by member Altry, seconded by member Harrison. Okay. Is there any discussion? Okay. Seeing hearing none. Roll call vote, please. Mr. Alexander, yes. Miss Autry, yes. Miss Hall, yes. Reverend Harrison, yes. Dr. Jackson, yes. Dr. Molinar, yes. Mrs. Sykes, yes. Motion carries 70. Thank you. Uh, next we'll have the committee report starting with legal contracts and board policy. Thank you, Madam President. Uh, the legal board and policy committee, we met on June 16th with a full agenda. During the meeting, we discussed the parent bill of rights, which is on the tonight's agenda for the third and final reading. Uh the

150policy is required to be approved before July 1 to ensure compliance. While approval is needed this evening, the com the committee recognized the importance of the dialogue we had during the meeting and we want to keep uh the dialogue going uh that was raised with the questions that were raised in our our last meeting. Uh also for tonight's uh meeting, the electronics equipment policy is another policy we'll have for the third and final reading. At our next meeting, we will be uh bringing back the parent bill of rights to address additional questions and concerns that were brought up during the the uh meeting. Also, the nepotism policy along with the independent contractor's policy uh to uh and the and the administration also developed a uh an input with the input of the board members uh

151the plan for moving forward another draft of this this uh policy. Um, so tonight we're asking for the third and final reading of policies 51 51 36.01 electronics equipment and policy 5780.01 bill of rights. I make a motion that we approve these uh policies as read. Thank you, Madam President. Second discussion, please. Miss Autry, yes. Miss Hall, yes. Reverend Harrison, yes. Dr. Jackson, yes. Dr. Molinar, no. Mrs. Sykes, yes. Mr. Alexander. Yes. Motion carries 61. Next we will have uh finance and capital management. Member Sykes. Thank you, Madam President, Madame President and members of the committee. As you heard earlier that uh the finance committee did meet last Monday uh on the 16th and we did discuss those items that Dr. Thompson brought before for for passage as we have passed. We also as you

152heard discussed the camelware project. Uh we also discuss discussed the architectural design contract for North High School. So that that has started and I I misspoke before and I said we want to make sure that we correct any mistakes. not necessarily mistakes have taken place on the Kimmore project, but I just think just just a lack of of communication, just keeping us all up to date on what's happening and everyone constantly communicating on what's happening with our projects. And so, uh, we talked about how important that was with North High School to make sure that we're constantly communicating and keeping everyone up to date on what's happening with North High School as we proceed with building a new great high school at North High School. And so, uh, that was, uh, uh, the, uh, the

153report that that is what happened at the, uh, uh, finance committee meeting last Monday. uh in addition to the temporary appropriations as well as board members events. So um we right now are not scheduled to meet again unless it's subject to call until our August meeting. Yes. [Music] Thank you. Member Sykes. Next instructional policy and student achievement. Thank you Madam Chair. Um we have no report at this time. Um, we are scheduled for our next meeting August the 4th. Um, and just a quick followup to legal policy. I just wanted to also mention that we are uh exploring the honorary diploma policy as well. We just we had a lot on our agenda, but I just wanted folks to know that that's also coming back. Thank you. Thank you, Member Altry. Uh, currently we don't

154have any unfinished business. Um, we do have new business uh 26.1 resolution waving attorney client privilege. Is there a motion to approve the resolution for waving of attorney client privilege? So move. It's been moved by Vice President Alexander. Is there a second? Second. It's been seconded by member Hall. Any discussion? Madame President? Yes. Uh Madame President, member of the board, just I just want to get clarification on what we are waving according to this resolution. Um the information that we are asking to wave has already been presented has already been discussed has already been put out has been in the media. uh you know when we talk about privileges so there's different between rights and privileges so we have a privilege which can be given and can be taken away and if in fact this

155privilege has been shared with a third party then we no longer have the privilege it's been waved already so I'm questioning what are we waving here you know if a if a board member have voluntarily disclosed the privilege material to a third party. It's been waved. That that information may have been that may not have been the intent to wave the privilege, but it has been waved. And I am wondering if this came up with an attorney when this was this resolution was written. We have rave waved our privilege because we have shared this already with the third party. It has been presented in newspapers. It has been discussed. So, we no longer have this privilege. Thank you, Member Sykes. And to your point, this actually came uh directly from an attorney, which I stated

156the the same question that you stated and it was shared with me. One one member cannot wave privilege is what the attorney stated at the time. I gave the same rationale that you gave. This has already been out. This information is is public. has been quoted on and the uh legal council who drafted uh this resolution and um instructed that this was the way because one board member even if it was leaked is how it was explained to me um can does not have the authority to wave uh the attorney client privilege and so the board would have to collectively is what legal counsel stated and I asked the exact thing that you asked. Thank you, Madame President. I I I just I am not an attorney. I've said that over and over again. I

157am not an attorney, but I respectfully disagree. I think we have already waved our rights. If we were bringing this in be before this went out, became public, then as a board then we can wave our rights. But this has already been discussed. This is already out there. This is this is this is this accord this supposedly happened April 16th 16th. So again I asked and the attorney of course is not here. What are we waving? Again, a as as it was explained to me and that I'm reiterating uh to the board currently is that we the board collectively didn't wave privilege. And so because it was one board member, how it was explained to me, one member does not have the authority to wave privilege. And although I did rebuttal that because it's out,

158it's been published in the paper, it's been quoted from, it's already public. And so this was the council that was given is that you have to bring it before for the board to uh I'm not in disagreement of what's been shared uh by you member Sykes, but this was uh what council advised stating that although it was shared by one member, that one member sharing of the uh privilege document did not wave uh the attorney client privilege. Madam President, let me just ask one more final question. And what section of what section did the attorney quote to indicate that it would not be or could not be waved by one member of the board? Is that a part of a higher revised co what what section is where where is he getting this information from?

159Where is he quoting this information from? Um I that uh member sites I don't know but I do know that one because we're a collective like one person just how we had to vote on any other time collectively to weigh privilege of one board member um exudes no power in isolation as one member. So, and that is based off of a statue. But as far as to get the exact one, um I would say that under that same premise, one board member, not one of the seven here has the authority to in isolation or the power in isolation as one board member to make decisions on behalf of the entire board as far as waving or other things of that nature. So, uh, I don't have the, um, exact, uh, the statue that, uh, the

160our attorney may have based this on, and I guess we could follow up with that, but that's that was the rationale. Now, thank you, Madam President. I would be interested in doing that. And then again, I would just say we're talking about a privilege. It's not a right. We're talking about a privilege. And I think that one one board member can, by the mere fact that it's already out there. It's already been done. and to go back and to try and put the genie in the box. It's basically what we're doing here. Uh it's [Music] I really would be interested in what where the attorney is quoting this information from. Thank you. Thank you. Uh yes, member Harrison. Thank you, Madam Chair. Uh Madam Chair, if if I could have a personal point of privilege

161on this. Yes. Uh member Harrison. So this is point personal point of privilege because certainly I can't vote on this uh because it mentions me specifically um and I want to address three things um accountability, transparency and integrity. Um so um in in this particular resolution um it reads as a nefarious act. Um, I appreciate you for your call this afternoon. Uh, I believe it's a shot that's taken and I took it as a shot, but I just want to explain to the public and to the board how this transpired. It transpired. Um, we had a meeting um, and at that meeting we were going to release a investigative report. The investigative report was not released that evening. The next morning there were various calls from the media asking for the report because we said

162we were going to release the report. I talked with another member talked with Jason Stucky from uh Bricker Great. Thank you. Take talk to Jason Stucky. JC told me to put out a records request and at some point uh we received a memo. I forward the memo to a member of the media not understanding that was it was a memo. We come back into session. We're going upstairs to an executive session. This is not an investigation. This is not something that caught I got caught in a public records or an investigation. This is something that I self-reported to Jason Stucky from Bricker Greatton. This is a self-report and I just want to be clear with this because it wasn't my intent to share it. But when I said I may have shared this, I said

163that to an attorney to the attorney at the time. So, while we have created this illusion that my emails were searched and this is what's come up, I take it personal for a couple of reasons. Uh, Madame President, I sent you an email about my emails. Uh, prior to any of this that my emails were disappearing out of my email box, someone was going in my email box. And I don't suggest that someone else sent this out of my email box. I say that to say that there was some knowledge that my emails were being monitored. There's no nothing nefarious about this. There's no collusion with a media person here. I believe in transparency. I believe in accountability. We had the report. I could have sent the report to the media. I didn't want to

164send the report that I had. I wanted to send a report that was being made public. So, I just thank you for this personal point of privilege, accountability, transparency, and integrity. I maintain my integrity. I think the resolution was a shot, and I took it as such. Thank you, member Harrison. I'm unclear as far as um the shot as I talked to you earlier, uh there was no shot. And as far as Brooker and Graden, they had nothing to do with this resol resolution. As I spoke with you earlier, this came from the law firm that handles our records request and it's that same individual who then shared that it was forwarded that the document was forwarded from your email. So I just for clarity uh because we're calling out this. I do understand that.

165But it was never shared with this board also um because we could have got in front of this a lot earlier if it was shared with this board that you thought or you believe you accidentally did that. that wasn't positioned to this board. It was more positioned that maybe someone else had a different intent uh that would be more beneficial um to the the outgoing superintendent that maybe someone else leaked it um is things that's the only thing that I recall being shared from you. ever anything about um you accidentally sharing it because we could have easily this would have been this is so mess like just for it to be in this form as I told you before I don't it's not a thing and it's definitely not a shot like I have no

166skin in the game or to put this towards you it was shared as a public uh records request brought before us and as I told you I even looked like can this be worded just as a mo and not even in this form but as I also shared with you uh member Harrison uh because I had I fell ill. I was down on the weekend and when I looked at it today, I was a day late and dollar short. But I forg you the email to where I was acquiring to council. Could this just be a motion that didn't include your name or anything of that matter? So I wanted to as a point of per um personal privilege say that because I don't want to give the appearance of a divisive board or that

167there is any attack strictly towards you um from this point of the chair or anything else. But this did come up as a records request and I heard what you said just as me uh what member Sykes said as far as the priv. These are questions that I that I asked and which I also shared with you with with you and this is where we're at as far as now we're here uh meet the request in into what you stated that it was accident it was shared with uh Stucky was not and that it wasn't shared with the board but you did say something at some point to him but the board wasn't apprised on it and that's I just want I don't want it to seem like the board knew something and then this

168came about because we couldn't and we could have got out in front of it a lot earlier. Okay. I just want to make it clear. I I you know, you and I talked this afternoon. Um and and I'm not saying that it was a shot or do I think it was a shot that was directed from you to me. Okay. I I just want to make that clear. Our our conversation this afternoon stands as is. Um, and this came from a different attorney other than Jason Stucky, but we could have gotten in front of it if conversations would have been had, not just then, but if conversations would have been had before we did this. So, um, thank you. Yes, sir. Thank you. Uh, member Molinar, and then member Hall. Thank you, Madame President. I

169at this point would like to respectfully ask for clarification on this resolution. Um the resolution in the agenda especially after this conversation states that quote the board conducted a review of responsive records. So at this point I want to know who specifically from the board conducted or authorized this review. I also see in the resolution that the board intends to wave attorney client privilege. As a board member, I was not contacted by phone, email, text, or included in any discussion before uh this resolution appeared in the agenda. I hear member Sykes tonight. Um makes me question what we're even approving in the resolution. And just as importantly, what would happen if the resolution did not pass? As she said, the genie is out of the bottle. So, what does this resolution change? And now I

170hear from you, Madame President, that you didn't in initiate the investigation or the resolution. So, who made this with attorneys and added it to the agenda? I know when I bring a resolution forward in new business, as I have been known to do, it's because I wrote it and I present it and I explain it and I ask for its approval here in new business. So, I'm asking directly since since one member does not have the authority to wave privilege and I have the understanding that one member does not have the authority to engage with council in isolation. So, who which board member or board members are bringing this resolution forward? Who wrote it? Who requested it? Um, so I'm asking my colleagues now in open discussion. Did anyone know about this before it was

171on the agenda? Because I think it's important for transparency, accountability that we clarify how board decisions like this are initiated and communicated. Thank you, uh, member Monar. And that is a excellent, uh, point. the only board member uh the board president may speak with counsel like doing various things but I always will follow up with the board. This specific matter this specific resolution came about as a result of a records request. The firm um the firm who manages our records request when when they're referring to the board it always reads like this is a constant thing because they're working on behalf of the board. So when they're saying the board, they're not as I understand and we can get clarity because they represent the board. So this is how he's speaking to it. The person

172that wrote this um initially reached out to me on Wednesday discussing that, hey, we had a records request. This person was was a specific records request. As a result of that records request, it shows that member Harrison for this document directly to the person at Signal. Um, and so in order for this, and then I asked the questions, I said, "Well, it's already out there. So, what do we at this point, what do we need to do?" And he said, "Well, um, I'm going to work on something like, uh, cuz at first I thought it would just be a motion or something of that nature." And this was on Wednesday. And I said, "Cuz I'm confused. Why would we have to do anything because it's already out?" And that's when he shared with me, one

173board member cannot wave privilege. Okay, fine. So what then drafted not that it's a request of a resolution the attorney this is all from the attorney's professional standing who draft the attorney made the decision to draft the resolution upon the attorney making the um this resolution and sending it for review when I first seen the the the resolution maybe Thursday or or Wednesday I'm not sure I said I I thanked him for the res I said, "Okay, thank you." And then, like I said, I felt ill, but when I followed back up, I said, "After reading this, I could this just be made as a motion, like a simple motion because this seems like a bit too much." Well, at that time, this was already p this was already in the agenda. So, hopefully that

174that answer your point. No, no one board member solicit or no other board members because this wasn't something because of how it read. I didn't even sh I didn't share this uh th with this this specific um thing with a member Harrison and the thought was that at a different time at this meeting we would talk about the information but I didn't want to I didn't send up any email out concerning uh with member Harrison's name. I was just doing a blank I had and it it's in my email. I sent it to Harris and just a general uh motion to wait privilege so that this document can be released because what I asked the attorney well if it's just asking about what's left something being forwarded why we can't just why then couldn't we

175just show the the transaction and he said because the document it's all part of the email. Yes. Thank Thank you, Madam President. So, in conclusion, if I hear you correctly, RZIL responded to a records request and then felt they had the authority to charge Akran public schools to create a resolution and add it to the agenda without any prior board approval. Yes. What? Yeah. So, yeah, it happened. So what I said was they did the resolution and I was supposed to and for me to look over draft the resolution to be looked over when it was sent to me. I said okay thank you. When I actually looked over and said my response to that email was hey can this just be a simple motion. It was already in the it was the the agenda

176had already been I didn't even know the resolution was in the agenda honestly until I seen it today because I look just because like I said I was down so I didn't get a chance to look through uh the I'm just being transparent. I didn't get a chance to look through the agenda until today because I was my plan was I reached out to member Harrison because I don't do backdoors things. I'm a very direct person and so I didn't I wouldn't be in this forum and just spring that on any board member. So I reached out to Harrison to say hey and then I'm like oh you know it's like kind it's a they laid dollar short but I forwarded member Harrison for transparency and I wanted him to understand uh the dynamic of

177respect. I need you to see what I said so that you know I'm not just trying to give smoke and mirrors to you and say one thing. So I forward him the conversation. So to your point, yeah, it was added because I guess I said yes and thank you and that's what I told member Harrison. Maybe it was implied o okay that it was approved but I went to make the suggestion of what I would prefer it to be asked for this not to cuz we don't I just felt we didn't need this like if it could have been released in a way to where the records request was met the person got whatever they wanted to see uh without having to specifically in that form name a a board member I just felt it

178would be less messy more cleaner and Then we as a board could have discussed any unreiness that we had based off the information that I was going to share with the board which would have showed this is what they gave me that originally wanted me to say and this is what's going on. But so that's how it happened. Yes. Uh member hall is that does that okay? Member Hall. Thank you Madam President. So two quick questions. So the vote today is is it to give whoever requested a records request to give them the records request? Is that what we're voting on? Yes. Well, yes, but it's it was shared that in order to give them the request, we have to weigh privilege because the memo that's attached to it is still is a privileged document

179and one member even though it was shared, it wasn't shared with the agreement of the board. So, yes, to answer your question, yes, but it can't be given based off council until we weigh privilege. So, I guess just to follow up from that, when we do records request, I I guess I'm just trying to understand this. I guess we all are, but um when there's a records request that comes out, the attorneys then look it over and they provide whoever requests, such as if the media does a records request, they just give them the records request if it's within the guidelines. Correct. Yes. Cuz I So how is this different? Is it because of a board member? Is that the privilege or Well, no, because it was a the document was privileged that's attached to

180So the document had already been given, right? That's Yeah. So the records request from the person, whomever it was, they're just going to get the same document that was given. Yes. Okay. Yeah. And so what will happen is um but now for us giving it the attorney said he couldn't just get meet that request unless we weigh privilege for because it was a privileged document and other thing in other requests that people may make cuz I don't typically see a records request. It doesn't come to me if someone requests a record that isn't something that comes to the board. I don't know. I guess it just goes to the firm that handles it and they meet the need of the request. This specific came to the board came to me um as the board chair

181because yes it involved a privileged document that the board as I'm understanding outside of member Harrison he just happens to be within this frame like this is separate from Harrison is more the document. So, it came because it said this has to go before the board in order for us to meet this records request because it's still a privileged document because the one board member sharing it did not remove the privilege because one member can't remove privilege. Privilege, the attorney client privilege. Yes. This is how it was explained to me. Madam Madam President, just just one last thing and I I don't want to belabor the point, but the policy indicates our policy board policy indicates that the board agenda is set by the president of the board and the superintendent. So I am superintendent,

182were you aware that this was just did you give the approval for this to come on our agenda? Thank you. This was first brought to me by the attorney from Wretzel and because it dealt with a board member, I asked him to deal directly with the president. The way it was explained to me was it was client um privilege, attorney client privilege, whether it was released to the paper or not, it had to be agreed upon the board that you were going to further release it. release them of responsibility, but I thought it was limited to a certain section. That was my understanding. Thank you, madam. And so, if I could just add one more thing. So, I asked he the attorney wrote it up just the way the president stated and if I'm not

183mistaken, shared it with Miss um Ryman to follow the process he said it had to follow. Okay? So, please understand that that was no wrongdoing of the president or myself. This is guidance that's given to us by an attorney that works under the board's payment. So, whether it was good advice or not, I'm sorry, but this is the advice that was given. I I hear that. But I also know that we are constantly meeting in executive session. As a matter of fact, every week for the last I don't know how long this item could have been brought into executive session as opposed to bringing it on this floor and naming one of our individual board members here because this is the problem that we have. If we don't respect each other enough to talk about

184this in executive session, then what is happening to our board? And I don't care if the attorney told you to do this. They work for us. We don't work for them. So, we need to question this more when we doing something like this. I am very disappointed that this has ended up on our agenda and that we are doing this to another board member. Thank you, member Sykes. And um as stated, you know, it's out here and we talk about transparency and for transparency and then we can just call for the vote because I think uh this is being belabored is as I stated, it was my desire that this exact document we discussed in executive session addressing the issue about the uh confidential document being sent out by a board member that the board

185discussed it in executive session. Which is why again let me be very clear why when I sent my suggestion it was a blank motion that did not include member Harrison's name it was simply saying to weigh privilege so as to meet a records the needs of a records request that was it was very simple and then I when I when it was brought to my knowledge it was in the agenda it was already out because it would have been a moot point for me to send a suggestion for this simple can could this be a simplified motion, a simpler motion instead of this resolution, it was already the the document was published. So I think uh to the point as it's been shared with board members as far as the authority that's given to um

186legal and how we move forward uh in the future and just with the council that it seems that we get and we find oursel because it didn't resonate right with me when I read it. This is why I said I need this re can this just be a simple motion because it just it it appeared the way um I can't think of the word uh member Harrison when we spoke earlier he shared the word and I agreed but it it just appeared away even though it's okay if this is the facts is this is what's happening it is what it is this is what we need to do forward but if it could have been a simple motion it would be better so um again I want to be clear that it is not under

187the intent that it was published um publicly to be shared because I I was not aware that would be shared and the rest of the board members became privy to it when they seen it in the uh the do the uh agenda and so moving forward we can um address that but this is where we at now and these are uh the facts that have been shared with this board um that's public either way it would have been public who shared it Yes, member Audrey. I'm sorry. Thank you, Madam Chair. And so, I'm going to be brief and quick as I always am. I understand we're going around and around about technicalities and legalities. And I'm speaking for myself and and if my colleague is telling me and us that this was an accident, I

188have no choice but to accept that. But because of things that I hear when constituents address me about things that they're seeing and assuming, to me, this is just a demonstration of our unhealthy relationship with the press. And I've said that time and time again. Um, and I think we find ourselves here in this situation. Uh, because of that, people question how this board operates together. And this is another example um about trust and I know we heard this in our board retreat about how we are operating together. And so I'm equally disappointed that it's in this forum that we're discussing this. But I also have to say out loud that it's disappointing because of this board needs to be able to work together. We need to be able to trust each other and it's

189obvious that that's not the case and that's all I'll say. Uh yes, I remember Alexander. Yeah, you know, this is sad that we're going through this this type of situation here with Akran public schools and with any of us as board members. Um, it's it's what I'm listening to and hearing is we there's a document or some information that outlet media outlet wanted and they went about the way to get this information. Whether it was right or wrong, they went by it and got the information. Um, we have an have attorneys, not just an attorney, attorneys who actually work for us. And it it sounds like to me that it was our attorney's suggestion that this is what we do and for whatever reason if it's client attorney privilege that they're recommending that we do

190this here because it's the way it I guess it should be done. I don't know. I'm not sure. But that's just something that I think that I'm hearing that this is something that our attorneys want to if if we're having a problem with our attorneys, then maybe we need to address it with our attorneys as well. So, uh, it we're here now, so I don't know what we what we need to Okay, call. I just want to call a question. Call for vote, please. Thank you. Uh, yes, ma'am. Miss Hall, yes. Reverend Harrison, abstain. Dr. Jackson, yes. Dr. Molinar, no. Mrs. Sites, no. Mr. Alexander, yes. Miss Autry, yes. Um, motion carries 42 with one abstension. Thank you. Uh, Dr. Thompson. Next, we will have there is a need uh to recess into executive session.

191Um, pursuant to Ohio Revised Code 121.22G1 to consider the employment dismissal and discipline of a public employee and/or officials 121.22 G3 to conference with the attorney for the public body concerning disputes involving the body that are the subject of pending or imminent court action. And 12 point one 121.22 22G4 preparing for conducting or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment. Is there a motion to go into executive session? So move. It's been uh moved by Vice President Alexander. Is there a second? Second. It's been second by member Hall. Any discussion? Seeing and hearing none, um Dr. Thompson. Roll call, please. Reverend Harrison, yes. Dr. Jackson, yes. Dr. Molinar, yes. Mrs. Sykes, no. Mr. Alexander, yes. Miss Altry, yes. Miss Hall, yes. Motion carries

19261. Thank you. We stand in recess for executive session at 8:41. [Music] Okay. There'll be then one agenda item then, right? Yeah. We stand back in session at 10:25 from executive session. Uh and there is action that needs to be take taken. Um is uh is there any action? Member Harrison. Thank you, Madam Chair. Madame Chair, um I want to present a motion. I move to approve the settlement agreements and the matters of Summit County Court of Common, please. Case numbers CV 2021-03- CV-2021- 03-0994 and CV-2022-12-4356 Six. It's been moved by member Harrison. Is there a second? Second. It's been second. Excuse me. By Vice President Alexander. Any discussion? Excuse me. All right. Um, roll call vote, please. Dr. Jackson. Yes. Dr. Molinar. Yes, Mrs. Sykes. Yes, Mr. Alexander. Yes, Miss Autry. Yes, Miss Hall.

193Yes, Reverend Harrison. Yes. Motion carries 70. Thank you, Dr. Thompson. The next U meeting will be held on Monday, July 14th, here in the boardroom at 10 North Main Street at 5:30 p.m. Is there a motion to adjurnn? So moved. It's been moved by member hall. Is there a second? Second. It's been second by Vice President Alexander. Any discussion? Seeing and hearing none, roll call vote, please. Dr. Thompson. Mrs. Sykes. Yes. Mr. Alexander, yes. Miss Autry, yes. Miss Hall, yes. Reverend Harrison, yes. Dr. Jackson, yes. Dr. Molinar, yes. Motion carries 70. Thank you. We stand adjourned at 10:28 p.m.