001good evening and Welcome to our March 13th special Equity committee meeting this is part three of our special Equity committee um we have the same agenda here because this is part three uh where we originally just for uh background and um context we moved 1 two 3 four five six we moved six items from a full board meeting to our Equity committee and we have been working our way through these six items while uh the progress we've made so far we had a uh Equity policy and a racial Equity policy we have been working together to co-create a new policy that um provides the student support and resource guidance that the board and administration have been working together to um hold in our district and then the plan that has been discussed until now is
002that once this committee has a policy that is ready to give to our legal committee legal and policy committee meeting that is scheduled for next Monday the 17th so if we have something ready at the end of this meeting we can give it to the policy committee and then generally items go through the policy committee as a first read then they go to the full board for a second read and then they go to the full board again for a third and final read and that's usually when a policy is enacted so with all of that timeline in mind where we left off from our last meeting actually sorry uh first we have approval of the previous meeting minutes thank you madam chair I move uh approval of the previous meeting minutes for March 3rd
0032025 okay thank you and um we have no one signed up this evening for public comment and so now we can move ahead with discussion of items where we left off was at leadership so if Dr Chapman if you could please bring us back up on screen we can jump in where we left off thank you so um in this section it said the superintendent will ensure implementation of the policy by engaging in the following practices and then in a we had recruiting employing supporting retaining and continuously developing a Workforce and then it looks like the committee struck through part of this sentence if there's any discussion on what we might want to save or keep based on these recommendations uh thank you madam chair and just um for clarity of those at home this
004is 22 22604 policy 226 0.04 is that correct so this actually comes from originally originally comes from 22607 and so um this would have been uh Bas on this font page three the bottom of page three of 22607 but we are placing this in our combined um new co-created policy right which would be 226 0.04 is that or no cuz I need to know do I need to scratch that out and put so we don't have a number four what the new one would be yet yeah but it was it was it could be again and I think the the grand finale tonight probably will be our titles oh okay uh once it's all done so um but thank you for that clarification that was very important thank you discussion on leadership would we like
005to leave the strike through items struck through and leave the other things there uh yeah Madam chair I think that the uh this these are distracts that was that took place when the superintendent and the administration looked at it and so I think that uh all right so look fine so it would it would stop at Workforce it would stop at Workforce would not say racially conscious or culturally sensitive administrative yeah so if you yes if you could please our official so at a it would stop at Workforce and the items that are struck through the rest of a we would um delete yes and Madam chair then B is totally eliminated so uh that c would become be replacing operational practices with systems that support implementation of this policy yes yes and I understand
006why um in the first round of this the striketh through on B uh does B need to be eliminated completely or is there anything in business practices that we would either want to maintain and b or add to C that combined CB um yes thank you uh Madam chair I'm not sure but I believe this was one of the sections we thought we could insert some of the legislation the legal language MH legal language yes uh wonderful thank you for that reminder um the legal legal language and the information on the protected classes I think this could be a good spot for that do we have some that language available that we might be able to paste in oh wonderful you are so prepared thank you okay dear colleague letter all right Madam chair so
007I as I read the dear colleague letter I you know started to look at paragraph two uh where it talks about enforcing title six of the Civil Rights Act of 1964 uh Title Nine of the education Amendments of 1972 which prohibits discrimination on the basis of sex Section 504 of The Rehabilitation Act which you know speaks to some of the work we do with young people in our district uh American Disabilities Act I think all of these are applicable to what we would follow thank you so in these Dr Chapman we had we had AB C and D in our our our working draft up here so if we delete the strikethroughs on a if we if we just backspace those since this is our our final here oh yes point of clarification for me
008uh we were working on reviewing language from what was is the racial Equity policy and adding it to what was formally called 2260 04 so there was the going back and fourth do you want me to focus on this one as we're going back and forth read from this lift and rewrite into the new yes so point point of clarification I thought if we went to the top of this this was the beginning of what we have edited from 22604 at the very top and so we've already pasted the remainder of 22607 and so we are just determining what we are keeping from that so that way we don't have as much back and forth it's just if we leave it on here we're keeping it if we add it on here we we're adding
009it um um but this is what is left of this hopefully by the end of today is what we will present to the legal committee as in pasting onto the formally name 2260 cuz right now we're in 22607 not 22604 this this would be the whole new one okay because it has everything from both the other one has the other one did sorry I thought we already moved that's the confusion I thought we already moved these two the other one that had everything of both this one has everything from both okay so then here in a so if this one has everything from both do we still need the other one at all yes okay I think I think we were still reviewing it to ensure that we weren't missing pieces okay and if kept
010then going to the new one okay yeah so then let let's update the new one thanks and so Madam chair for clarification so we are updating the new one with the second paragraph that starts with the statue that OCR enforces includes title four of the Civil rise AC from 1964 is that what we're updating this with um I think that is what Dr Chapman was recommending and I was trying to figure out which letter we would be placing that under but then we also need to figure out which document we're placing that under which once we get roling I think it'll be good but um so Dr Chapman do you understand what you okay as long as you understand [Music] okay so we on the one that we are keeping we have updated a and
011we are removing B okay yeah we're removing B and then in C and D do we want to insert this or is this its own letter what are what are your recommendations well if we're moving if we're moving we're totally eliminating B and we can move C to B and D to C and then this could be D yeah yeah okay and while Dr Chapman does that I do see Inc uh one strike through and I think it looks like is it okay if we do we agree to remove the strike through and then in D um going moving forward with just what's in red right and then for Mrs Carter uh we're at the uh leadership and we're just recommending to keep what the administration has recommended okay all right and to add the
012um law as it relates to the Civil Rights for and do we want a verb in D that we are observing or because as I see as it is p it it we're stating title one but we are we following we're observing we are commit to observe I like that technology the good news is it's in the cloud so it's okay about the save and and so while she's doing that um are you where are you s recommending that we stop this paragraph so we're not going to include this entire paragraph or is that the recommendation it looks like and I didn't see where um where it looks like it stopped it five here at disability disability at disability yes at disability so we would stop the paragraph at disability disability yes okay she's she
013is this for you is your for you that's to you okay so and then disability yeah yeah but I you can't keep track of everything we're saying I don't know you yeah yeah right okay I did stop at disability okay the thing is I think probably the public just can't yeah something is happening why because her isn't open either it's one two three four five lines down the last disability yes the last disability yep Section 504 entitle two prohibit discrimination on the basis of disability and before we uh move on to family engagement in C we had it it the previous policy said replace in inequitable operational practices with systems that support implementations of this policy if we just remove inequitable it just says replacing operational practices with systems I don't know if we want
014to say uh replacing ineffective operational practices the system are support of yes and then D would say establishing accountability systems and metrics that are specifically designed to achieve positive outcomes ensuring the progress is measured and disparities are addressed okay all righty all right so then moving to family engagement the first line in family engagement said develop and Implement re reading without the striketh through develop and Implement practices in collaboration with students their families and other community members if we remove the strike through if that is reasonable okay and then section A without the strike break throughs would read seeking and including various perspectives in the development and implementation of highquality teaching and learning practices and curriculum if that is acceptable okay and then in B would read without the strikethroughs engaging representation among all voices
015particularly families Community groups students and staff we're good with that okay and then C um would read seeking Community feedback to bring multiple perspectives when trying to resolve District issues which may impact the community so that is family engagement are there any comments for family engagement oh we're back up okay yes and Dr Chapman I don't know if when in the in between the section above this and C it would have been B we had replacing uh between replacing operational it was replacing ineffective operational practices yeah okay so now that we're all caught up any comments or discussion for I would say leadership or family engagement um I think we can on D here uh erase the five at the end I think the five was the reference for the other MH for the de
016car yes footnote was a footnote yes yes footnote footnote okay well um I think we now can move on to student discipline which is the next section and this section had a lot of um strikethroughs and the first strike through is a genuine question I have that I probably should already know the answer to but it said akan City Schools but the strike through was to change it to akan Public Schools what would be an advantage or disadvantage of making that change I don't know where is that I don't see oh yeah so this is in student discipline this is the very first sentence it said as most districts in the nation it said akan City schools has experienced significant and persistent disparities in the discipline of students I would presently I lean towards keeping
017City because technically that is our district um but I didn't know if somebody put forth the effort to make this change um they they likely had a good reason to make this change so I wanted to so Mrs Carter do you remember the thought process you up if you look us up under the H Department of Education and Workforce and you put in our irn it's listed as akan City but I've seen it used interchangeably so I think which I'm curious to know what are we saying in the other policies and is it consistent throughout so can we come back to that part I want to just look up a few other policies and see what do we say how do we say it yes um so moving on from there it looks like after
018the first sentence it's recommended to strike through the rest of the paragraph um so it says as as most districts in the nation akan City schools has experienced significant and persistent disparities in the discipline of students um do we know if that is something significant and persistent disparities if that is something that would flag us I don't know concerning Trends or something else are we good with leaving that Madam chair yeah yeah I um am not sure about the flagging of the language but it is a fact um and so I don't know between fact and what is part of the discussion from the federal level about disparities um and so we may want to talk more about that well that seems to be the the only sentence that was left in this section everything
019else has been Strack um because it seems that it everything else kind of explains why the sentence was made that uh the afan City Public Schools has experienced significant and persistent disparities in the discipline of students and then it goes on to say based upon raise ethnicity and that thatt has been stracted [Music] and so it's just that one line it it's just that one line and but does it need to be just that one line do we need to extract all of this I mean this is a lot to remove is there um and I know in other parts of this there there were items that we were able to to keep um I I don't know um in in my notes I I just wrote we don't need to get rid of all
020of this do [Laughter] we so I'll yeah I will read some of this and then maybe we can think what we might want to still remove and just I would just say as before you read that that so so what has happened with this all of this is what the administration have taken a look at and have recommended that it all be uh stracted correct Mrs Carter so what what uh member molar is about to read is three paragraphs that you're recommending uh should be sted right yeah okay yes so so I I will start um it's in the copy that I had originally said um akan city schools has experienced significant and persistent disparities in the discipline of students based on race ethnicity disability status learning style sex language and other factors significant disparities
021persist with exclusionary discipline still as overall rates have declined over the last decade these Trends are a pressing crisis in the United States of America warranting serious attention from school districts as well as APS to work toward Equitable opportunities and outcomes for every student the next paragraph uh goes on an impact analysis of discipline policies and practices on particular groups of students is an important indicator of equity and student discipline disproportionalities and student discipline rates in a school or or School District may be caused by a range of factors however a large body of published research suggests that a substantial that thus substantial racial disproportionalities reflected in National Data cannot be explained solely by more frequent or more serious misbehavior by students of color or by challenges associated with poverty evidence shows suspensions and expulsions
022have a negative impact on school climate and student Behavior which can lead to other adverse outcomes to include the school to prison pipeline um and there's there's another paragraph I I don't feel like all of this needs to be removed I think that there are sections of this as Dr Chapman mentioned that first of all can be have been you know published as facts in peerreview journals and um some of this I I I understand the dear colleague letter specifically discusses race but some of some of this doesn't even do that the last sentence evidence shows suspensions and expulsions have a negative impact on school climate and student behavior that I mean yeah there I think that there's a lot of uh in here that we might be able to uh continue to strive towards
023as a district thank you thank you madam chair I would also agree and I think even the first sentence in the second paragraph that you read uh speaks to the importance of uh examining auditing our practices and our policies on a regular basis and the impact of discipline policies on particular groups of students is an important indicator of fairness in student discipline for all students I mean it's uh I think that's really good language with just a little tweaking I agree I believe uh last week when we were here we talked about the auditing and we talked about um disaggregating groups of students and looking at looking at data in that very um particular way and I think that we might be able to bring some of that um perspective here also yes thank you
024thank you madam chair I think um align with your point the state already do does do um grouping of students where it shows how they're performing academically and it's necessar it's not necessarily based on any other the racial indicators that we're seeing as being problematic um problematic excuse me being deemed as problematic currently and um I think as Dr CH Chapman if I'm correct you said an impact analysis of disciplined policies and practices on particular groups of students is an important um indicator of student discipline in one way um that that is still a valid and a good point because when we're assessing the data as far as perform academic performance data since the state already naturally groups those students and so you can see the tiers in which the students are performing if you
025look at the data from book door her Firestone the great level that they're reading at um those who are proficient and accelerated that then um a correlation can be made to those who are not reading that level that may have more discipline problems and we can still use that to inform our decision making from the academic lens just using the model that the state gives so to your point and Dr Chapman's um point it's something that is already a relevant indicator that comes down the pipeline when we do testing and so um I would be agree in agreement and I think it's important and I'm just curious have we have we do we have this data have we run this data where we could look at it I'm not even saying now like have we
026already do we already have a common is that if I wanted or the community here is talking about this specific analysis since it was already a policy do we have these numbers where we can see based off of these um aggregated set data sets and groups that we can see how discipline has flowed out is that something that's available yes we do have a dashboard where um we're able to break it down by subgroup and female male and then also by ethnicity and by school grade level whichever way you want it okay that's something that we can provide because I think that would be something just worth the look and especially when we're because that can go into instructional policy um it's just educational practices period to see how we can better serve the students
027um to get academic gains so that's the rationale okay all right thank you so um do we have an update on City versus public it's used AC Public School a city schools and District okay it's the same so so for now I I say leave City since that's what this had to begin with that's how the state is identifying us so I would lean towards City unless somebody wants to uh yes thank you I would just say because we I we don't I like cmsd Cleveland metropolitan school district that's what they're known as we're known as akan public school district that's our branding what we're known as um akan City School District typically like if you going for our irn like she said or our ler it's just what is the messaging because it is
028interchangeable so then I think it becomes the public facing preference so at at the end of the day like whichever we can either start messaging oursel as acsd but we've been APS for so you see yeah that it's a messaging thing we' been at APS on yeah so we've been acon public schools that's what we say that's on our literature that's our brand our forward facing brand because most people not going to into APS but if pleas yeah we we can go back it's fine okay well so Madam chair are you saying so we want to keep the first the first sentence in the second paragraph except change it to fairness the word so yes so from from the first so yes on the second paragraph second paragraph I believe is is so you're asking
029is fairness the word that we want to replace no I'm asking is there something in the first paragraph that you want to keep or can we go to the second paragraph okay sorry yeah so in the first paragraph it looks like the striketh through is after significant and persistent disparities in the discipline of students and then um in this paragraph It also says these Trends are oppressing crisis in the United States of America warranting serious attention from school districts as well as APS to work toward um improved it says Equitable opportunities but to work toward improved opportunities and outcomes for every student okay I think that is something that is worth keeping okay Madam chair can you can you uh say again which areas you're looking at yes so it would be from these on
030to be kept thank you thank you sorry and then Equitable would be improved and then president Jackson uh thank you mad chair um I'm just uh being recognized to be excused from this meeting as I need to go to another meeting that I chair for scholarship thank you noted thank you thank you and thank you for working with us to build this thank you so um do we want to leave the strike there's in here or delete them once we finished a section yes thank you I would uh add the new language into the new version that we're working on when we're done okay with our edits okay um so I believe as uh member syes pointed out we were now on the second paragraph and so in the second paragraph the first sentence is
031now um being kept an impact analysis of discipline policies and practices on particular groups of students is an important indicator we say uh of fairness in student discipline yes what if we just say an important indicator within student discipline or do we do we do we want I mean we can keep fairness but do we need with indicator of yeah within is fine yeah okay um the next sentence um I I wonder if we can keep the next sentence disproportionalities and student discipline rates in a school or School District may be caused by a range of factors I mean [Music] [Laughter] that's Madam chair were you speaking a new sentence cuz that sounded a little different than what's here oh it's it's above that it's the sentence before that it's the one right after student
032discipline yeah it would start a new sentence yes disproportionality yes right there um the next sentence however a large body of published research suggests that a substantial racial disproportionalities reflected in National Data cannot be explained solely by more frequent or more serious misbehavior by students of color or by challenges associated with poverty resarch Research indicates that disparities in National discipline data are not solely explained by differences in student Behavior or economic challenges same thing I just took out yeah I don't have a problem with it I I just am not sure if it's the research we need to speak to in the policy I would say so unless we're going to add a footnote to what research so I would just leave it let's not even put it in there don't yeah take it out
033yeah I would then we have to get into footnotes we all know writing you know thisd um so the the sentence immediately after that after poverty was evidence shows suspensions and expulsions have a negative impact on school climate and student Behavior which can lead to other adverse outcomes to indicate the school to prison pipeline keep it leave it how do we feel I think we can stop it at adverse other adverse outcom to other adverse outcomes yet period and just eliminate the school to prison pipeline yeah I adverse outcomes negative outcomes sums it up same thing same thing yeah yeah we just saying real bad [Laughter] bad okay one more paragraph in this section um the first sentence here to resolve this problem the board's Equity Committee in conjunction with the superintendent Chief diversity officer
034and other designes will review disaggregated disciplined data by violation at a minimum but not limited to the following factors race gender race and gender combined by school and by teacher to identify and address disparities I think there are items in there that are certainly salvageable uh Dr Chapman yeah I would just recommend stopping at um disaggregated disciplined data okay um then the next or the next sentence after disparities started the board committee will review this information no less than quarterly to identify Trends each calendar year the board will receive a semiannual report on their recommendations and resolutions that occur from this data analysis the review of the disaggregated data and resolutions will assist in identifying other areas of concern relative to student discipline these actions will establish Equitable student disciplinary outcomes and increase Student Success
035of all students I think most of that is critical yes and I and I also think that the committee will remain and receive regular information and reports at committee meetings so I'm not sure that it needs to be specified that they would be quarterly well I think it says no less than quarterly okay or even at least well oh you said no less is four times a year yes so it would be it would meet frequently but this way it is it is a specific minimum at least should we just say um in that first instance should we just say the board's committee responsible for oversight and then that way you don't have to name a specific committee but you're saying whatever the whatever the committee is that's looking at the oversight of discipline would
036be responsible to review discipline data well along with the superintendent I think it's the committee that's on the next page is the one is the committee that will meet no less than quarterly we just haven't gotten to that page yet I I talking about the first sent in that paragraph yeah the equity committee yeah so the equity committee will meet no less than quarterly so we than the board's committee so we will need a new name for the committee but I think we'll name that committee when we get to that section or should we put our placeholder in oh there you go there we go um and even the last sentence or where I think everything from the board committee on is I think it's all important I don't know I'm open to discussion on
037the rest of it but I think we can unst strike through all the rest of this yes Equitable thank you um maybe we uh these actions will establish improved student disciplinary outcomes or will help identify areas of concern probably so the actions will establish well help where wor the review of the disagreed data and resolutions will assist in yeah in identifying areas of concern M relative to student discipline yeah yeah the the sentence there the review of the disaggregated data and resolutions will assist in identifying other areas of concern relative to student discipline I'm not sure if we need that if we're saying the board will receive a semiannual report on the recommendations and plans that occur from this data analysis and then after planning we're monitoring and so these actions will establish um monitoring
038or review Systems around student disciplinary outcomes and increase Student Success for all students and increase success for all students this the one thing about discipline real quick is we're not just addressing the issues of students who have disciplinary problems discipline supports learning for everyone because you're uh impacting the climate and the culture of a school I like your suggestion also because it's specific to someone like me who is not deeply involved in student discipline I can say oh it's improved but I don't know what an improvement is and so when you drive when you describe those systems um it is clearer there I think um if we want to say that these we keep in the last sentence or no mine says uh basically would help identify areas of concern related to student discipline and
039support fair and consistent discipline outcomes establish Fair systems establish these actions will I does this work the review of the disaggregated data and plans will assist in identifying areas of concern monitor disciplinary outcomes and increase success for all [Music] students so I'm thinking it's more than just reviewing the desegregated data I mean I know what you're I know what you're saying now yeah this sentence I'm still uh thinking on I think it's it's something like we're reviewing it in order to make better decisions about how we're implementing our strategies around discipline but just trying to figure out how to get that all in one sentence so we we have two sentences there that speak to reviewing and that's what I'm trying to eliminate so you don't need the second one yeah we talk about reviewing
040here no less than quarterly and then we stop here and go to reviewing again so some somehow it's this one because we've already said we're reviewing [Music] information and that is the disaggregated discipline data we speak to in the first sentence do we just take off review of the the disaggregated data and plans will assist in identifying so the first sentence Madam chair if I first sentence says the board committee the superintendent and other designes will review disaggregated discipline data then we say the board committee will review this information no longer no less than quarterly to identify Trends and maybe we can just stop at Trends I'm not sure and then the board will receive a semiannual report on the recommendations period and the disaggregated the plans not the disaggregated the plans will assist or
041board monitoring will assist in identifying areas of concern outcomes and increase success for all students yeah so I think we're we're a little redundant we are we are uh I think right where your cursor is after disparities where it's a strike through I think we can continue the strike through for the board committee will review this information so then it will read from the beginning to resolve this problem the board's Committee in conjunction with the superintendent Chief diversity officer and other designes will review disaggregate ated disciplined data no less than quarterly to identify Trends each calendar year yes the board will receive a sen semiannual report on the recommendations and resolutions that occur from this data analysis the disaggregated data and plans will assist an identifying areas of concern monitoring disciplinary outcomes I don't know
042if that's grammatically correct yeah uh and increase Student Success for all students I don't know we might need the this could we just strike could we just strike this yeah it's is could we strike this to the disaggregated data and plans will assist in identifying areas of concern and increase success for all students and and really we want to and support fair and consistent disciplinary outcomes for all students because really students aren't going to be able to increase their success by themselves like it's going to take people to make that H to help assist making that happen say again support fair to support fair and consistent disciplinary outcomes mhm which means like it it's going to make us do like we're going to have to do some work on our side ready to take that
043section over to the other new policy okay thank you water my [Music] life water water is [Music] nice so so the next section is recruitment screening hiring and retention uh this was another area that had a lot of strike through um and so I don't know if this is another area that we might want to cite the law I know the the um we need to follow all applicable laws policies and guidelines but I think even the laws policies and guidelines those are the bare minimum and I think there are still things that we can put in our policy that we want to do that is in support of our staff and of our community that are above the bare minimum so I think and like one example of that is I know that that
044um and someone else Miss Carter you probably could help me out here but uh computerized AI screening tools and things like that um aren't Fair aren't unbiased so if there's a way that in this policy we aren't just doing the bare minimum of applying or following laws but we're also removing the opportunity for bias to uh prevent people from employment right so I have a tweak yes all right e thank you I really really appreciate um that because I I do think that as I said in the last time everything that was in this policy is important so e are we all caught up are you are you ready to add this one section to the new policy is it good for you you think it's good yes okay yes thank you okay the next
045section is Supplier Diversity this is I think the most recent section to have been added to this policy um and I don't know if there's any comment on the Supplier Diversity section Madam chair I would just simply say that I think it is important to have a statement um even though I see everything has been striked out here and maybe as one of the largest employers in the city of akan and County act and Public Schools is committed to ensuring our vendors receive uh fair and equal Fair opportunities to yeah yeah sorry so acon Public Schools will make sure that we in in uh committed to ensuring yes committed to implementing a fair process in Vendor selection or I was actually looking at our updated vendor policy that we're going to have present on Monday
046and I was trying to see if we could find any wording from that okay real quick yeah I agree The Madam chair the fairness in our processes and procedures for Contracting our commitment to our local uh Community our um our I just lost my words our commitment to our local community um and transparency that's that's the word I was looking for yes I I think a lot of times um especially in this section though when we're talking about fairness I think we can be very specific in what type of fairness that we would like to strive towards and in this scenario we have we are trying to provide transparency as you said Dr Chapman um transparency and opportunity okay transparency and opportunity did Mrs Carter did you find that language I think just that one
047or two sentences summing up fairness yeah and transparen and and member Sykes as you pointed out I I think that the beginning of the sentence as one of the largest employers in important in the city of akan and Summit County akan City Schools is committed to ensuring I think that is yeah our vendors receive did you get that language what I did I did get the language here I yeah some something's going on with this document now it looks different I just don't know if our vendors fit in what you what if it fit in that sentence we were saying but I don't know if vendors will come at here or at the end sentence fairness transparency and opportunities for all for our vendors or something to that effect through a fair and transparent procurement
048process that ensures accountability and equal opportunity for all qualified no no the opportunities with I know it it just wants it just wants to be there it does it just the documents um and I think maybe if we just retype it this just no the Supplier Diversity oh okay yeah we are smarter than the machine um so then the S the first struck through sentence I think should still be our first sentence so Madam chair let me just I don't know if we want to use Supplier Diversity or just suppliers yes or just or just vendors [Music] yes V vendor procurement or just vendor procurement yeah V is procurement yeah did I hear three things so suppliers vendors and procurement oh no I think just suppliers okay and procurement and Dr Mon are you were
049here yes okay so if we lead with that and then the sentence you already have becomes the second sentence can we say that uh we're committed to ensuring our vendors are diverse or do we need another word there we probably want something else there yeah we want another word I think engaged and informed I'm thinking about the way we uh recently gave notice to the community and expanded the number of responses for our recent RFP um so like just like that you just like we'll make sure that so opportunity is there because of way that the expansion you said expansion what you said you yeah form engage in opportunities to partner does that work and Madam chair I just uh quick note wanted to be mindful to we have business suppliers but we also have
050a number of Community Partners who want to access our schools and bring programs into our classrooms and work with our children so I don't know if we're also you know broad enough to be uh speaking to that particular segment well this is just dealing with suppliers MH okay it may be able to add it someplace else okay are we ready to move that over we still going through um be before sorry before we before we move this over we did have measurable goals and I don't know if there's any opportunity left focusing on transparency and opportunity to uh quantify an increase or quantify a goal but I did want to mention that something that was there before yeah in in doing the work um May I it it felt like uh the goals were always
051ever present and new goals would surface because the work would change and adapt and it felt more like administrative work rather than what needed to be in the policy thank you for those comments so are we ready to move over yes awesome and the next section is finances and resource allocations this was another section that was struck through that I I wonder if there's still an opportunity to rephrase this um in a significant way so my proposal or start of a proposal uh of how we feel here but something like the board of education is committed to ensuring that financial and resource allocations effectively support the schools within our district to achieve this the board would conduct a monthly review of Financial and resource distribution to ensure that funding aligns with student needs this review
052process will begin at the board level requiring the treasur CFO and the board finance and Capital Management committee to assess business Affairs recommendations before board meetings which actually are the last two sentences of what's already there it's what's already there miss Carter sorry yeah I tried to keep as much of the strike through as I could Carter thank you madam chair I'm wondering if we can say um something to capture like when possible like basically we want to make sure we're bringing everything through the finance committee but you know how there's some there may be some essential items as it relates to some contracts that are time sensitive that may need to that may that we may have to put on a board dock before an actual Finance meeting is going to happen and sometimes
053that's because of the time that the company has gotten the contract to you before you're able even to review it uh so Madam chair in those cases you would bring that to the board and then that would be a suspension of the rules and then the board agrees to suspend the rules then and that's what would happen anyway if we didn't have the uh you're saying if something has to come and we can't do the three readings right like you know how this passport meeting CT Taylor was scheduled to come to finance but we had a snow day and so it ended up having just to be straight to the board dock in order to stay on the timeline yes but this language was in prior to board it was there all along so it
054just simply means that you would still you would bring it to the board but we would just have to suspend the rules right okay sounds good yeah it would uh yeah but when possible we really do need to try to bring it through committee yes yes can I have another read please of your statement yes uh so the board of education is committed to ensuring that financial and resource allocations effectively support our district that's fine our schools um to achieve this the board will conduct a monthly review of Financial and resource just Financial Resources Financial Resources yeah uh to ensure or finances so District finances District finances okay because that's what we do yes we just look at them yeah so actually twice a month we revie right both board meetings hereo um and I
055think after this it is from the old policy so to review District uh finances to ensure that funding aligns with student needs okay and then as soon as that's done it is madam chair let me just I don't know if we want to reduce that to limit that to students needs or we want to say District needs because it could be staff need needs yeah so District needs yes yes M and then the rest of it should be exactly what was in the existing policy so the existing policy said this financial um resource allocation review will begin at the board level and uh we'll require the treasur CFO I think the whole thing yeah it's it's gone but okay this financial and resource allocations review would uh would begin at the it's it's a lot
056I don't know if you want to just copy paste okay we begin at the board level and if I go back it's going to erase everything yeah okay we'll begin at the board level and require the treasurer slash CFO and board finance and capital manage no it's not working and board I wonder if it's because you're both in the document I don't know I don't know if if that's why it's jumping around I don't know no she's not typing it's just requiring a lot of the system it's just requiring a lot change it to be broadcasting and board Finance yes committee no it says finance and Capital Management committee if that is still the full title of the committee it is okay to review business Affairs recommendations now why do we have review business Affairs
057recommendations I don't know yeah to review to [Music] review why do we have business I don't know we have that would it be best to be aligned with the purpose of the committee yes to review the recommendations yeah yeah the recommendation that's coming from the treasur and the finance and Capital Management committee I don't know why business Affairs or um not all of them because because basically this is just saying that we are going to look at the finance report that the treasur is going to bring the finance report to the board and we're going to and that that inails everything including business Affairs to review Financial recommendations presented to the board including no no no okay no um so to review Financial Rec Rec recommendations prior to board meetings know I was just saying
058that includes everything including business Affairs so you don't have to put business Affairs in there unless when this was being written they met the Affairs of the district or yeah did we just lose it all oh it's like it jumps around yeah something's going on with this I I'm not sure what so yes we'll we'll write it too yeah yeah I can I can type it on type it on mine too um so I'm going to change oh so the end was to assess recommendations be prior to board meeting it's like it's in a footer or something and Anyan sis okay and then this was District I yeah the ratio Equity policy is no longer it doesn't want to okay continue I have yeah I have a different Google doc that I can keep track
059of okay so uh the next section was the board committee um that will likely be renamed so the board-- D- committee um and it said uh the Board of Education will constitute a board level committee that partners with the district to review we had Equity plans so to review District plans recommendations and receive regular reports of the district's progress on key performance metrics uh the committee will work directly with the superintendant and the chief officer and I think the next section is where we described the is moved over well before since the next section is where we describ the officer I think now is where we have the the tough conversation of naming the committee and naming naming the work okay um so before we move this over we can come up with the name
060for the committee in a name for the work um we have a list from all of our notes our options here yep let's see there in the minutes the names that were recommended yes we had so for the policy we had comprehensive education policy institutional effective policy access and oversight policy and so my recommendation is whatever we end up naming the policy is what we would name the committee so if if it's a comprehensive education policy it would be a comprehensive education committee that's how my brain works but I am open for discussion so if everyone has I don't you have the minutes from before so from the minutes option one was comprehensive education option two was institutional Effectiveness option three was access and oversight so I know that I I just I know that
061the superintendent had mentioned and when it was first brought up operations so was comprehensive operation education education policy can we put operations in there someplace yeah comprehensive operational operations education policy education and operations committee I comprehensive operations and educations committee trying to capture operational effectiveness yeah I don't know if we need education in yeah I think if we put operational effectiveness it covers all of operations which includes academics finances human resource human capital actually um relations it capes everything I think if that way we say comprehensive operational policy I'm just trying to see how we can combine them just kind of have them both comprehensive operations comprehensive operations mm comprehensive operations here we go C we can't help ourselves can we it becomes an alphabet all it has yeah all the acronyms yeah we'll just
062confuse everyone comprehensive operations comprehensive operations committee okay I don't know what com who came up comprehensive but we do want it to be comprehensive does that in in ever does that capture the auditing and everything that needs to occur part of and a every I don't know if if that's in line with what we've seen other organizations are doing like the University or across the country or yeah one of the things that was unique about us is there weren't other districts that had Equity committies oh okay so that was really really unique to akan um so yeah and one thing I think that remains unique to akan is the fact that we are re adjusting the Paradigm of how we're viewing this work um because of districts that might have had a website or something
063up a lot of places did simply pull it down okay mhm Okay so let me see so then would that make this did we for instance okay we have board finance and Capital Management committee do you want comprehensive and operations committee do you want to add and instead I'm trying to think of what the other committee names are how they all they all have and legal and finance and there's an and for everything so do we want to do comprehensive and operations committee operations and comprehensive committee you know just keep it in line and and if we're adding an and and and compr it is comprehensive but maybe it's not comprehensive and maybe that it's comprehensive operations and maybe like access or strategy or um I'm trying to think of the other things that we
064are trying to encourage or promote within this policy we're trying to make sure people have access to Opportunities I think the ofit yeah I actually like the [Laughter] fairness comprehensive operations and over site just throwing out words yeah so from the three options we had if we take one key word from each of those options we could have comprehensive institutional oversight comprehensive institutional over we just left out operations oh operations institution um comprehensive operations and over site and yeah yeah con accountability committee I no comprehensive operations and institutional oversight oh comprehensive operations and institutional oversight okay I just like put a few things in okay one is comprehensive operations and oversight committee comprehensive operations and advancement committe comprehensive operations and Review Committee I know it's a lot comprehensive operations and impact committee and then comprehensive
065operations and compliance committee I like compliance but that may be one of those words I don't know I don't know so if we did compliance would it be comprehensive operations and compliance oversight what because the oversight would do the monitoring MH compliance would be the assessment comprehensive and institutional are kind of the same thing it is mm this would be compliance oversight operations and comp and comprehensive operations and I like the institutional oversight okay I don't know or oversight institutional was President Jackson's comprehensive operational effectiveness uhhuh she did yeah comprehensive operations and institutional oversight institu like I think it's a mouthful but it's it's it it's no different than board finance and Capital Management contracts policy cont comprehensive operational and institutional oversight I think it it it gets everybody main main word in there yeah
066I and it's still going to go to legal and then get two more reads so M here we go CI C iio okay so are we then now naming this are comprehensive operations and institutional oversight policy I like it I do too substantial progress right now committee don't forget policy policy and then don't forget committed when we get to so it's not just Co iio it's cooc c for committee this is education we can't help ourselves we can't help it you I wouldn't expect anything less it can't be that simple and sure well they put word counts so minimum when whenever you're applying for a conference you have to abbreviate you have to abbreviate so comprehensive operational ins policy institutional oversight policy we need to get rid of some of the strikethroughs but we go
067here and we're at committee yeah so this is at the board level comprehensive operations and institutional oversight committee M it sounds it just rolls right off it just roll right off did you know it did didn't really that [Music] Partners this committee will work directly with the superintendent and the chief officer so it is not the chief Equity officer it would be the chief operations and oversight operations and institutional oversight officer operation institutional over chief operations officer chief operations operation C Chief operational instit institutional oversight Chief operational and institutional oversight officer is that what we saying yes Co squar well we also said the intent of the policy is to ensure fairness access opportunity and so oper does the name follow that yeah yeah so what you say institutional fairness I don't know Chief we
068said uh access opportunity fairness is the intent of the policy so the position does it need to be named after a policy or the intent of the policy and I I I think it should be both I think it should be named after the intent of the policy and the policy should also be named after the intent of the policy and so what would that be so it would be Chief oper chief of operations and institutional oversight yeah the thing I don't like just chief of operations because it makes me think of like an engineer yeah the business side and there's so much I when you talk about Fair access opportunity opportunity Chief opportunity officer your chief of institutional oversight there okay that's good thoughts it's simmering it's the the wheels are spinning I promise
069at 7 o' um oh yeah yeah I I I like I'm I'm wondering does this oversight I I like opportunity I don't know if opportunity can fit in there but I I love like it because I think it speaks to access and that side of the work yeah institutional C IO chief of institutional oversight that's clean it's clean it's clean okay well the next section institutional oversight I think Chief and officer is the same yeah but the next section we have an opportunity ha again to uh think about this because the next section actually really talks about the connection between this officer and the policy and the work so um what was here it looks like a lot of this was struck through implementation uh yes we are at implementation monitoring and board comprehensive and
070operational institutional oversight operational institutional oversight yes comprehensive and operational institutional oversight policy yep yes comprehensive when you when you say the four words together it doesn't sound like policy does it it just sounds like a commit mhm but it doesn't feel it doesn't sound like policy operation institution oversight committee um I'm going to have to write this down as we comprehensive operation sound good institutional oversight and then the position that we named was chief of institutional oversight mhm okay yeah so in in this section um it would be the responsibility of the chief of institutional oversight oh you want it to start with the responsibility of yeah yeah okay it will be the responsibility of instead of the superintendent will appoint um yeah I think need start with the superintendent the superintendent will appoint an
071executive level M executive director level yeah chief of institutional oversight [Music] period okay and then it would see to oversee who oversees the distri polies oh that's comprehensive it's in there the language that you who oversees the district policies and implementation of comprehensive educational strategy support in the district strategy and Bist the one thing I wonder if we can speak directly to this policy this talks about general policies the Strategic plan but I wonder if there's a way that we can make it part of the the role of the individual um to really because well it said who who yes so it's saying that that person would be responsible for that who oversees the district because is that maybe that's not what you were saying yeah cuz the old policy said the district's Equity policy
072and the implementation of equity strategies oh okay so who will oversee the comprehensive and within this policy yeah Madam chair we're saying who oversees the implementation yes overse District policies and impation of comprehension support within within how about within this policy and the district strategic plan or no okay do we still need embedded throughout the system yes because that that then speaks to the rest of the policies and the relationship eded yeah the whole system yeah yes throughout the system collaborate and consult with other District leaders um so this red what do this red come from this come from from the administration or from the from this part up here we we just uh yes Administration and okay this is new red from our conversation okay okay so I don't know so what let's see
073the old one says um ensures the district's practices are aligned MH um I would hope that this reference is in there and if not then we should keep that yes MH and then it said at minimum the C CIO uh will serve on the board's cioo committee [Music] yeah because now the superintendent appoints a staff to each committee mhm yeah M okay to ensure that okay at minimum right mhm I think it moved it this racial Equity policy is going to make you work to and put it in your system okay admin my the cioo okay and it's the CI the boards comprehensive operational and oversight right institutional oversight M committee okay and then you can erase the duplicate at minimum because I think that was yeah um okay so the old policy said oh
074and serve as so yeah we can so you want to keep that yeah and serve as a district level auditor and reviewer Consulting with other District presenters leaders presenters okay I don't know if we need leaders other District leaders oh yeah we don't need presenters that's what I meant yes thank you period uh on the implementation of this policy or on the oversight basically to make theu is getting done say say that yes like you got a PhD [Laughter] right okay we talk to the two of you now there we go I thought it was a CH prom say this like you have that is clean yeah we are the bast right there it is we don't bu ad you all do that you do [Laughter] [Music] that okay we get tired on the implementation
075of this policy okay so in what's here let me ask the room um do we feel like this description sufficiently describes what we want the heart of this work a commitment to aligning strategic priorities meaningful outcomes for students and staff and the broader Community um does this you know talk about you know compliance with other things we've discussed compliance with state federal and board mandated objectives uh data driven recommendations um I know we mentioned these things in other places the policy do we need any of that here within this role are are you asking if you want to ensure that the position adheres to all guidelines all all federal state local laws okay it's getting to the end so I think doesn't hurt to restate doesn't hurt to restate it to restate it I don't
076think it hurts to restate it again this is education so you know word Smith there m is there a finish to this so yes let me see here this are will adhere to all federal state and local laws um while strengthening accountability and transparency um I like that M and align strategic priorities to meaningful outcomes for students staff and the community strategic priorities meaningful too um strategic priorities strategic priorities what would be meaningful to the meaningful to the community yeah or District could cover it off M yeah the district Community the the district Community is both internal and external and I don't know if this is redundant but I'm just reading off my notes now this is a sentence I did Wordsmith um but we don't have to use it if it's redundant but I
077had through a rigorous process of internal audence they will analyze student access achievement resource distribution and opportunities identifying barriers and developing strategies to remove them does that feel sounds like a new sentence okay yeah okay so the CIO will analyze student access achievement resource distribution and opportunities identifying barriers and developing strategies to remove them the spelling is gone developing strategies to address them or to remove them to remove them okay barriers barriers yeah to remove the barriers but yes is that one of those I thought it was one of the words I'm not sure car barriers is that one of those [Laughter] you are not you are not help I know we're tired you don't remember seeing barriers we're until someone tell us we can't we're just we're just yes yes yes we're using it
078someone so you can legal yes they legal will tell us if we can I mean a barrier is a wall it's in the language it's it's a word um and then the last thing once again I don't know if if this is oh useful but um sorry um we talked about collaboration above already so I don't know if it already kind of says this but I had we'll work closely with the heads of other department to develop targeted action steps I don't know if that's already we do talk about yeah collaborate and consult with other District leaders to ensure that the district's practices are aligned do you want to add to that no I think we should stop it at a line yeah because if you go too okay because I I would my recommended
079add to that would be to create monitoring systems that track progress towards the district goals oh so they're aligned but but moving but I don't know is that too much to create if I think monitoring systems are monitoring system moning systems that track progress toward District goals okay okay and then the next section um in the original policy M let me see where make sure I'm where we [Music] are ensuring culturally relevant responsive material and diversity Equity inclusion themes are included co-constructing using shared decision making practices embedded throughout the district with monitoring systems to meet District goals I think that's where I was pulling that the monitoring systems I don't know if we want to pull shared decision making also but we did talk about the collaboration so we had collaboration we had monitoring systems
080we had meet District goals so that's from this section uh hiring and recruitment facilitating with department heads the development of specific requisite action steps for departments to implement diversity outcomes um I think we've captured captured most of that all of that um so then the next section was that the board would develop and Implement a districtwide plan with clear accountability and metrics which will result in measurable academic improvements there's a yes I wonder I wonder if the plan would just be the Strategic plan because that's what we do in the Strategic plan a districtwide plan um I I would agree I I'm not sure that we would do anything other than our regular work plans aligned to the Strategic plan MH um so the district will develop and Implement a districtwide plan um so maybe
081we strike through until with clear accountability MH but we need one of the plans plan after why so Implement a district wise MH that n yeah just wide I'm getting there I'm getting there there yes with clear accountability and metrics which will result in measurable academic improvements for the students of APs the superintendent and or C oio CIO uh CIO CIO shall Monitor and Report the progress of the plan and outcomes I think it's more than measurable academic improvements it's measurable improvements for the district measurable improvements districtwide yeah and if you just wanted to make sure academic stand out you say meas academic and districtwide Improvement [Music] shall Monitor and Report the progress of the plan and outcomes how do we feel on the section District decision making is that where we are right yes
082yes okay and for those of you watching at home this is the last section Madam chair that first sentence is very long it is very long so in the first sentence could we uh St so the district will utilize various decision-making tools to consider program design and implementation services for students families and communities distribution of resources and strategies period mhm um start the sentence will act I I see why they use and yeah mhm instead of saying because normally you would say we will act or someone will act deliberately and intentionally to make adjustments and recommendations for improvements as needed so do do you want to start out because it is the district so you want to start that sentence with the district again yeah that's the reason why they yeah why they had why
083it was so long just combined the two citizens because it is the district this yeah so we have this first sentence still and then do we need deliberately and intentionally I think those are excellent words okay deliberately and intentionally make adjustments and recommendations for improvements as needed it's a long sentence but but it is a complete sentence because if you put a period there there you going to have to start that sentence again with the district will act so at least you eliminate two words yes not using the district twice it is a long sentence but I think it's a good sentence so the next sentence again says this deliver an intentional process just say this process okay yeah M we we don't need to use it twice did we use it yeah we just
084say this process should be recorded and audited by the chief of instructional oversight chief of operations sorry chief of operations and institutional oversight institution C what's the title again chief of institutional oversight CIO it was right I was thinking of the committee see okay institutional [Music] oversight um okay so what was struck through was on several populations within the administrative guidelines I wonder if that was from something else yeah I see why that's you don't want to single out a particular population mhm yeah um the last struck through sentence here let's see starting with [Music] after the completion um well is [Music] there is there an opportunity here to again talk about is this whereas the disaggregated data and the factors that could be deliberated no okay I I think we've touched on I think
085the policy speaks to the values and the intent and the purpose of even having this and I'm not so much about how we disaggregate data and what tools we use and what pieces and parts we pull apart as much as I am that we do it right and I didn't know if it would be important somewhere in this policy we did mention um the Civil Rights and the information from here but to talk about protected classes of some kind we could specifically talk about maybe English as a second language or socionomic status or ability level or do you think that pointing that out just would be a potential cause for another revision well you know the president has declared English as I think it's the first in only language yeah now that's an administrative declaration
086he has made it is not a law it is not the law but that has been declared administrative so I would just stay away from it yeah I don't I don't really see the need for that I well let me just ask though I see here where um we've the strike out deals with the uh where the staff person the chief the officer will the chief staff person will make recommendations for each department to improve his performance so where this language may not be the correct language we may we want to say something to the some some some feedback she'll give feedback because we are searching for improvements should we have I do like that s some sort of feedback to the Departments or to the district because we do an AIT this we got
087all the analysis we got all the information we see where we got some holes we've dropped some balls we do need to let give some feedback to yeah for some corrective actions yeah improve performance processes procedures practices is throwing out words Based on data Based on data yeah do everything on Dat right so it would start after the completion of the audit [Music] mhm but but but but it should be after the completion of collection of Dallas of the D of the data analysis M using data to inform or after the collection of the D the the data the analysis and to inform practice because that's what you we want to collect it we want to analyze [Music] it we want to report it and we want to provide some feedback on improvements or and
088I think the original policy ended with the last words at every level of the district Improvement at every level of the district [Music] M but definitely based on the DAT mhm an now does this look like what we're talking about I don't even know if I can see I see my glasses it's a new glasses my back a new prescription I don't if I can see it should [Music] see Good Start mhm yeah I I like [Music] it I think we did it so third third meeting is a charm thank you to everyone is there any other comments on this policy before we move on there are like three more quick items on the agenda is there anything else on this policy or do we feel comfortable sending this to legal for Monday presenting it
089in new business for legal on Monday okay so we will bring this as new business on Monday well let me just say yes so we're going to clean it up and and all of that yes uh could you send the clean up to the committee first so we could just make sure uh and to uh uh Administration so they can everyone can can take a look at it before we just in case because we got tired ours eyes here just in case we miss an obvious uh before we send it to the legal committee okay thank you so the next item I'll I'll combine the next two items there were two items also sent to the equity committee um 103 and 104 which were two job descriptions one was a coordinator of talent and organization
090the other was a coordinator of Social Services is and so I I don't have the job descriptions for these um I don't know if these were to fall within the equity Department uh we we I think we have we do have the job in the packet oh it's down here okay yes yes okay so um so the administration was bringing these jobs to the board yeah so currently with our talent organizational development and recruitment Department um we have one person and the plan is to make sure that we provide more support because this department oversees all of the professional development within the district and so with our federal funds we know that we can support PD with our title funds and so this position is to help with providing more support in that department to
091assist with the needs of the district as relates to professional development and Recruitment and this person does not just do PD so the Talon organizational development uh Department organizes professional development across the district so not just teachers and principls but this department also makes sure that our custodial services our secretaries our clerical workers our pair Pros that there's a plan in place for development throughout the district and so we do need to look at building uh more within that department so this is going to be funded by title funds if in fact we were to get this job description uh approved this school year it would have had to be covered under general fund next school year it would be covered under title as it relates to funding sources is there any discussion um so
092when you say under title under title you're not sure which title I'm not I don't know if it's title uh two or title four I'd have to check with okay Keith okay but this has been something I know that in development as it relates to knowing that we have a need for this uh position and so I mean it may change again as it relates to the actual title we may be looking at specialist positions as well to support um that department but it's the job description for right now and so I don't think there's going to be any active movement on it just based off of where we are right now but I don't have the final say on what the plans are yes yes and is that's the same for the second position
093or same for the second position um this position would be a part of our uh student and Family Services we do have a high need in that department as it relates to providing supports to our families and our students this basically covers a lot of the stuff that we talked about in this policy you know looking at students who are struggling uh academically or with attendance addressing those barriers that are stopping them from being able to be successful in school so this person is going to help with making sure that there's linkage and services in place helping mtss the mtss coordinators would be Consulting with this person working with this person making sure that schools teachers have the resources needed in order to make sure that students and families have what they need so it's
094just to help enhance the work within the student services and student and Family Services Department okay so this was was sent here because uh why why was this sent to the equity committee I'm not sure president Jackson had it she had said it but I think she said that she maybe it would have been better in the finance committee to decide whether or not we have the funds right now to move forward with it but I think that um basically right now we have a wish list of positions that we know we uh wish we could have if we you know had uh uh funds and things like that and so it is something I think that we would look at approving and so that way if we were to get the funds to support
095the work whether it was Grant funds or who knows somebody wants to donate millions of dollars I don't know but it we would be ready for if the opportunity presented itself okay so was so is there any intentions to move or to advertise this position now during this school term that would allow the employees that in Dei to apply for these positions um as of right now I don't believe that these two positions um would be filled this school year but I would need to check to find out what the uh intentions would be with the yeah job descriptions so right now I know that the first step of course is getting the the job description approved but whether or not after it's approved if um we're going to try to get it filled this
096school year is something that I would need to speak with the superintendent about okay and of course Mrs Carter you know I'm I'm bringing this up because that was my understanding that that's why that was that the president sent these two positions to the equity committee because they were uh and and and and the superintendent has every right to do that to try to find a solution to in the event what are we're going to to do uh with uh uh staff that uh would be uh qualified to POs to fill these position in the event that uh we were finding ourselves in a situation where the Dei staff uh or the de as I said a Monday meeting the de Dei office appeared to be dissolving because of the other position that was brought
097before uh this board on last Monday so I just I just want you know I just want to be very I want to be very clear on what's Happening Here very clear on what's Happening and and the intent so was so the intent has changed is that what I'm hearing I believe that it has as I believe that right now we're at the point where um as it relates to our Dei office we don't know what's going on as it relates to uh we haven't gotten any clear directives or anything like that um again I don't want to speak uh on behalf I mean I I think what I've reported out is what I know right now as it relates to the position still wanting to be I I know that Dr Robinson still wants
098these positions to be approved for that when we can fill them that we would get them filled mhm all right so let me just say this I think that because there are there have been particular names associated with the positions we uh particular actions that have been taken with these positions I think if we go any further we really would I would have to request that we go into executive session because I don't want to have individuals and information out there on individuals that uh I would not feel comfortable will discuss him if it was my situation so um and we don't uh so I so and I'm not going I'm not requesting that we go into executive session to discuss this but I think that that that is what this board would need to
099do it would only be fair to the employees to do that and so I I have no more discussion on this issue I um I am going to try to be very careful here but I also want to give um my perspective and get a couple things clarified on my end and that way if we do get to a point where we have an executive session we have a a a starting point but I just wanted to clarify again at this point there does not seem to be an intention to move forward with either of these for the 2425 school year not at this moment and if we did move forward with these for the 24 25 school year it would have to come from general fund come from general fund okay um and that
100I I also kind of what I would like to know as a board member is the intention um and and the direction uh one of the items they said is there doesn't seem to be a CLE clear direction from the government with what's happening so I'm hoping that with our policy the board is providing a clear direction of the work that we would like to see occur in the district um and maintained I try I tried to maintain um as much of the support that our families and our staff are are currently receiving as possible um and so I would want to um to know if there is a a possibility of that changing I I I I think I would want to um know about the direction because the the government right does not
101know what our district is doing you know not doesn't know what our district is doing but the concept of a Dei office off right um and the the work that is happening and the student support that is happening that is not in my opinion what this letter is about correct and so I just want to I don't want to talk about employees either in an open right session and so I think that [Music] um again that the work that's in the job description is needed as well as there's other things that are needed that we're just not able to do right now because of budget so I was just saying that just as an I just want to make sure we're keeping things separate as it relates to job descriptions work needed and our Dei
102Department one thing that's nice is when you do have opportunities for employees if there were to be a riff that's all and I think that's what uh Dr Robinson would say that when um we have a riff in employment and someone does qualify for a particular position and their admin they do have the um they wouldn't have to go through like the interview process to actually move into that position if they qualify for it so that's just just information but again I think that as relates to the actual uh next steps and intentions I think you would really just have to talk to the to Dr Robinson regarding where where where is he now with with the positions but I do know that he wants the positions approved for when an opportunity presents itself we
103could actually get them filled because the work is still needed I can say that point say I could say that much and and I agree a conversation from the person who is recommending the positions would be grand we had this conversation on an agenda for tonight this would have been the perfect time for that conversation um and so I I don't know when else or how else to have a conversation other than to put it on a publicly noticed agenda um but I would say that we have had conversations about needing to do reductions um of 29 employees is that conversation going to happen in uh Finance do we I don't yes it is so um if we were to add positions I I would be curious of what that would do to the amount
104of reductions we'd need to do so that's what I have to say about that okay [Music] so so what are you seeking Madam chair sorry so um I I think that since we have the job descriptions but um no intention no Direction but it sounds like these positions are not coming to the board this year um I think that I don't I don't see a reason to continue to discuss them unless they're going to come to the board this year or unless I'm missing something critical so if if they're not coming to if if they're not coming to the board this year then I guess I'm just talking in circles that is my thinking but I still think that you would have to clarify you know that's my thinking that it's these positions will not
105be filled this year but I do know that Dr Robinson still wants the job descriptions for if opportunity does present itself so I guess I'm saying if he wants the job descriptions this year then he should bring that to a board this was an opportunity to bring that to the board um and maybe there's another committee that that can go through but at this point I would think it would be inappropriate to bring it to the full board um having had this opportunity and not using it right he is gone on a work rated um it's work related of why he's not here but I could definitely make sure that he gets the message and if they're not if they're not coming then it doesn't you know it's not it's not a it's if if
106they're not coming to the board they're not they're not coming so that's fine um is is there a recommendation just for clarification I can't even remember what was the the president was trying to get it referred to where did she said that she thought that she said that maybe this wasn't the right committee but I can't remember everything that she said around it yeah I so I don't remember what committee she wanted it to go to I think we voted to keep it in this committee until we got got a better clarification on exactly what the intent what the intent was yes but I think that if we're talking about like specific employees like you said you'd probably want to have more conversation with him and executive okay all right and and I don't have
107a problem I don't have a problem talking to the superintendent about where what thinking where he would like to see this go not at all not at all okay the last item on the agenda is the annual committee meeting schedule this says Equity committee meeting because it was printed more than an hour ago um but the comprehensive coio committee uh schedule all meetings at 5:30 in the board uh room the first three we can check those off we've done that next uh meeting will be April 7th 2025 at 5:30 right here um and then the meetings monthly until November are listed on the page is there anything else before we adjourn uh no Madam chair just just just just say I appreciate uh going through this process and I'm not telling the truth but I'm
108not telling [Laughter] but I appreciate you being here along with with with with the staff being here with us and going through this process uh it's not easy but it is policy it is the work of the it is the work of committee it is the work of the committee uh uh so so just I just appreciate it all of us just kind of hanging in here and doing what what we need to do and just to make it clear so we're gonna get get a clean copy and yes we're send it back to us so we can take a take a look at that and that will before it goes to legal right yes and before it we want to yeah with Clear Eyes clear clear mind uh would you like that at the
109April 7th or prior prior okay prior we can get that as soon as it's cleaned up tomorrow right because we definitely want uh the uh legal committee to have it by is it Monday Monday Monday it would be U presented to the legal committee as new business on Monday okay okay that's all I have to say okay thank you everyone and it is 8:00 and we are adjourned e