001should I go up there or am I okay stand there do whatever you want so my name is Emma strickler I'm the current president of the FFA chapter um I have kind of a lot of information for tonight we're definitely in our busier time of the year um but just starting off with like general information about our chapter so I was actually just newly elected along with all my fellow officers we were just elected last February so this is kind of like one of the first big things that I'm doing as president um and then we actually just established our assistant officer team last week so they'll be starting to help with banquet preparation all that stuff um along with that we've attended a few other FFA chapters Banquets within like the local community I
002attended the Lancaster banquet and we have two officers going to the Liberty Union One tomorrow night um and then along with all this banquet talk um something new for us this year we're changing our banquet date as of right now we're planning for May 5th which is a Monday night as our banquet date um that's still kind of discussion up in the air there's just a little bit of conflict with sports and the band trip and just other activities so we're just trying to plan around everything um and then along with that we've had some of our members recently help out with math and science night AC PTO Carnival so we've been doing a lot of community involvement things and then I also brought tonight if any of you guys are interested we're doing our
003hog raffle sale right now so we're selling tickets um to enter in a hog raffle for half a processed hog and then all of the proceeds go to nationwide's children's hospital so if anyone is interested I do have those with me um and then from all that we're also involved in a lot of cdes right now our Career Development events so we just finished up state public speaking Riley strickler um she did the Creed category she placed seventh in her preliminary room which placed her around top 15 in top 15 in the state and then Elena leopard was in the beginning prepared category also placing seventh in her room somewhere top 15 in the state I competed in the advanced prepared category um I placed first in my room and then I placed first overall
004so I will actually get to represent Ohio next year at the National Convention so that'll be an exciting process for this fall and then we also just finished up stay a sales um our team consisted of Kate Buckley Maddie cordal Haley Robinson and myself we placed fifth in the state this year um so that's exciting as well and then we also have multiple spring skills competitions going on right now so that would be nature interpretation Wildlife Management General livestock um meat evaluation and Agronomy so these are all still in preparation we actually had the livestock judging team was it they were at um an Invitational today in pway County so these are just kind of like a scrimmage for reference um we've also went to Marysville and Miami Trace for invitationals um so just to
005always be in preparation and practice for upcoming stuff uh State Agronomy is this weekend and state semifinals for livestock judging is this weekend to go to finals the livestock team must Place 10th in semifinals so good luck to them and then March 29th is when our state nature interpretation and state wildlife management teams will compete and this will be down at Hawking College we also finished up a mechanics a week or two ago so this team consisted of Four Freshman boys this year they placed fifth in our district competition so with them being freshman that's definitely exciting looking to the Future um and then along with all of that so we just came back from one of our bigger trips of the Year our Fall fundraiser trip where we go to Louisville so we had
00621 students attend this year so we had a pretty good turnout um we visited the salty dog Museum yes where they restore old cars and fire trucks so that was a cool experience along with the Cincinnati History Museum jungle gyms which is like an International Grocery Store um and then also the national farm machinery show and the truck and tractor pool and then I'm sure you guys all reive Mr Sharp's email about the welding but our senior Capstone welding class they all went up to uh Columbus State the other day and everyone who took the test at actually passed and earned their American Welding Society certification so that was a first for everyone who's ever taken the test to pass it all at the same time so that was very exciting um for our chapter
007and then to wrap all of that up we are starting our malul shill within the next week or two so there will be information sent out about that soon thank you thank you Emma and congratulations thank you the election and the contest thank you and this was probably the biggest thing you'll do all year for president so it's all down all right uh thank you again and student L on I hope that the board has enjoyed the nice weather we've experien lately it's I've been crazy going from snow to 70 degrees but um I digress additionally I'd like to apologize for my absences um but I hope that more weather comes as tomorrow turns winter to Spring first on the agenda um the prom committee has made the final decision yay prom this year will
008be held at the school and the theme is meet me at midnight which is sort of a dark glamorous theme that Sports deep blues pinks whites and gold accents um prom this year will be held on April 26th and is in anticipated to be blast the boys and girls basketball teams had their end of the year Banquets this past month that close out a successful season if you ordered strawberries from any National Honor Society member the truck arrived earlier today and members were a able to pick up the strawberries and deliver them to those who order the journalism Club anticipates to release their 23rd issue this Monday featuring Tanner afer under the senior Spotlight um the concert band has passed out music for their final concert this year in April and band members are honestly
009more excited for the Disney World trip and early May where we will March in a Disney parade and play hits from the pit hope Squad is known to business to report academic challenge finished out finished out their season at Fisher Catholic last Wednesday during their tournament season we won our first round against T's Valley and then loss against Bishop Catholic um like we said before Bodie Martin plays um six at the state wrestling tournament and the wrestling team will host their banquet tonight the boys basketball team had their first practice at the beginning of the month and they are preparing for a scrimmage tomorrow and a game next Saturday against beex Ley at home the girls softball team began their practices at the beginning of this month as well they're preparing for their first game
010against Pho high school at Pho this upcoming Monday please wish the baseball and softball teams luck as they begin their spring season that is all the news I have to report from student body and I want thank you for support much and the band concert was nice there a couple weeks ago oh yeah it's a lot I can't Disney World I'm not lie what's that I can't about Disney World right now it's a fun trip all right thank you uh Cott interia committee update that we to do I job some things down um equipment stuff the new dishwashers and things were installed it's been a roller coaster trying to get the temperature thing all figured out but apparently as right now those are working as they should temperature wise and they been new so hopefully
011you won't have any issues with the dishwashing stuff moving forward for 20 years um disposals are in place too which is also good um they've got there the Food Services student advisory committee where they ask a group of students uh six through 12 grades some thoughts terms of food items they would like things to try and so forth and she since they got some really good feedback on that as result have tried a couple new options and are going to continue to try one or two periodically throughout the months to see what you know and how they go and so that's kind of a fun little aspect there in terms of trying to get some feedback from students to get some meals that they would like better um let's see cafeteria receipts overall were are
012down for the year obviously with the free meals and stuff we don't have as many paid there is still some paid because of the allart items and so forth um but the reimbursements from the federal and state haven't meant as much as what the paid used to be so so it's down like 104,000 change from last year the receipts up to this point um uh thoughts who need to get do some more to get food into the hands of some kids or some kids that just are declining to get food uh particularly breakfast and one of the bigger issues they mentioned was the kids who come in and then have to go up to the second floor to get stuff they don't really have time once they get off the bus to get cleared out
013and get something and then back up to the top and so they talk about like a couple food carts to put up on the Second Story with breakfast items to hand out um in the future way get more food in kids hands which is more reimbursement as a result um the meals overall Al though for lunch in particular are up as you would expect since they're free this year about 4,000 more roughly per month then last year meal served lunches served um throughout the month the only one that didn't have that was January because we only had like 11 days of school with all the snow days so clearly we didn't serve as many lunches that month as we did last January um see future concern could be the ovens they're getting there's they're getting
014some age to them some Rust and so forth in some spots and uh so they're starting to get some estimates of what it might cost to replace the ovens there be four of them one in the K2 three down here they one of the original one the initial estimates is basically just under 10,000 for one um so times four would be that expense if we were to replace the oven so getting some uh estimates from the places for potential to replace those we got we've gotten a grant um this Deerfield had gotten a grant for fresh fruit and vegetables that were snack not for during the lunchtime and stuff but actually it's an afternoon snack so for the K through five they've been doing that um this year we're going bring in to the classrooms
015and then vegetable snacks for kids as you might imagine some some go well and some maybe not so well depending on what the fruit and vegetable the day is but overall she seemed to think that's been really going well and appreciate the teachers working with working with them to get those passed out and stuff with the kids and I think that's about I have this [Music] yeah I I'll tell Mr Tilly to send someone over um I didn't see any haven heard or seen very much on I didn't check to see what might be in the hopper and one house bill has been it's Comm for free meals for all [Music] thank you see you you think the state um bill is proposed would require in Ohio for everyone to get if they could get
016on C that they would go that's in the budget okay there's a provision in the budget Bill there may be something separate too yeah this was something it said house bill 97 it was only just a little blur because these are things that are just being thought about but at least they made it to that point and course the budget still beune June 30th midnight is yeah so once it comes out of the house there'll be changes made to the governor's proposal which we'll review those two and then look at what that means for our school district and then I'll go to the Senate they'll make changes midn well he has to midnight to sign it love the all right thank you and no the principles excellent so I'd like to start out by giving
017a shout out to Mrs tiller the Special Teams teachers the second grade teachers and our second graders of course for putting on an awesome production last week of ye Hall um this was probably one of their most favorite programs they've ever done uh the students man their voices they were beautiful they did a great job their motion so they really enjoyed doing that and a lot of hard work goes into that a lot of flexibility from all staff members just making sure they have time to practice but they did a perfect job um one thing I'd like to highlight tonight is our new addition to our PBIS program we've done this year um we've implemented a breakfast with the bus driver it occurs the last Thursday of every month and each bus driver gets to
018pick two students have breakfast with so they do donuts and a fruit um and it's really some of the students have really enjoyed this year one awesome thing is that this has kind of led to a 75% decrease in behaviors on the bus so we've implemented the breakfast with the bus driver and also some yellow Aces way tickets but our transportation team has been doing a great job just implementing some of those things on the bus that we're doing in the building in the classroom and I think they're seeing the successes of it so kids come in with yellow tickets and they're so pumped up to put them in we have a little bus pinata so they're doing really good things there um last but not least we were excited last week to celebrate our
019Ace in the quarters and just the successes of our hardworking students um it's kind of interesting this was only our second all school assembly all year and uh the kids Behavior they did a great job listening clapping when it's time and appropriate and cheering each other on so they did a wonderful job now for Mr barovich the elementary um teacher of the month for February was Mrs tiller huge thank you to Mrs tiller for her incredible dedication and hard work in putting both the second grade Musical and the Elementary Musical together her commitment to our students has truly been outstanding especially with the early morning rehearsals twice a week at 7:30 a.m. for the past two months the time energy and passion she has poured into these performances are evident in the excitement and confidence
020of her students on stage also a shout out to Mrs G for helping with decorations and Mrs o Osborne for her Co choreography help Math and Science was a huge success we had over 250 participants this year so we've heard lotss of good things about that third graders who have not met the third grade guarantee took the teranova assessment we're waiting on those results currently um last but not least Mr brovich would like to invite you to the awards assembly on Friday at 2 pm in the high school gym to recognize students achievements from the third n weeks thank you to our sponsors who have donated prizes the sponsors are T Lanes Dairy Queen AC cheerleaders Christy's Pizza AC PTO Sean's energy and Panda Express last but not least on a final note of my
021own I am so happy that the full moon has pass hopefully the planets are no more aligned and we can have some calmness for the next couple weeks before we go spr [Laughter] break hey at the middle school and high school we're talk this on we didn't BR data this month um as we've been working really hard on a master schedule for next sh and Mr Dennis and I playing a lot together because we have so many shared staff members and a lot of moving Parts in the same locations um the biggest change with our master schedule for both of us and I'll talk at middle school first um is our Ela classes so the last several years Ela has been blocked um so this school year uh students are in a 90 minute to
022back toback period so full 90 minutes um next year Ela will not be blocked for every student so what that means is that we're going to have um we sat in our spig training um we went up to Columbus a couple of times for a 612 literacy pathway training um I really just focused on 612 U with with literacy and we learn a lot from that experience so we're implementing those ideas into master schedule so our tier one courses we have three tiers our tier one course um for ELA is your generic Ela 67 eight um or honor 67 and8 all students will take tier one um and then some students will be in the tier two um which you'll see in the um program my studies that's going to be called Foundation of ela
023where um teachers will focus on skill deficits of students so we'll have um we haven't quite decided what program we're going to use for that but it will assess where every individual student is at and then help build a gap um for those students and really focus on small group instruction and then tier three the foundations of reading and that class will focus on the basis of reading umic awareness sounds about right so we developed this kind of together in conjunction with each other we look across at our district goals our district is looking at Ela reading if you will and math along with PBIS Behavior there are two academic areas of reading and math so we're St with um in in the schedule for the high school anyway we're also including a math portion
024to this foundations course with with math so we can hit some of those basic skill deficits and targeted we're identifying the students that need to use need to be in these courses through a couple of screening tools one the star reading assessment thator we have in place and that'll help us identify exactly who they are um we're working on identifying a diagnostic to give us the exact deficit areas so we can address those with the teachers they are small um so you really if you will have if you're a ninth grader coming in and you are identified as someone needing some of these assistance areas you will have Ela 9 the regular English class you could then have that foundations of ela which will work as a back Bill and also a front loading for
025what's happening in your Ela class so you have that kind of two period of that there may be a few people who are experiencing major reading deficits that could also be included in that reading remediation foundations class to help with those basics of from phic awareness to decoding all those pieces um as a support to bring our reading deficits up where we should be um it's it's one of those things that we see a lot of hard work coming at the primary level and coming at the elementary um to work on those missing skills um we still have a a bubble there's a gas between third and Ninth um that we're seeing kind a gap there that's what we're trying to address and that's going to be working together to address that six through really
026six through 10 um is what we're look ah so and a couple of positives with this um obviously we're hoping to see positive results but also uh on a student schedule the beginning of the year will see the tier two and tier potentially tier three course I should say potential for both um they it will be as a full year course but it's going to be as a semester so those'll see semester one semester two and they have the opportunity to test out of that course so there's a huge incentive for those kids um that are in that tier two or in that tier three course that if they're showing progress when we reassess them in star in December they've shown Mastery and where they need to be then we are willing to move them
027out of that class and put them into an elective class so that is a huge incentive I can say at the middle school when I had grade level meetings to talk about you know how important their um March STAR test was it was amazing because we talked about U motivation to middle school students and it was amazing how many students went from a fourth grade reading level until now all of a sudden they're reading out a ninth grade reading level um so there was a lot more effort put into that because they knew the stakes were higher and that's that's what we really want to see they often know that they're not safe right now um because OST their H state test will also play a role in this um we want students to do
028well on their house state test so we truly know where they're at so some students who have come talked to me about where am I at and I'm like well you're gosh you're in the tier you're in that tier two range but you could us to have the opportunity to move out with your high day test so there's a lot of motivation our theme is walk in you all hear middle school students um tell each other man you got to walk in like Walk In Focus um so that's kind of cool to walk around the ceri because they are really encouraging each other um so we're really hoping to see a lot of progress with this and we know that one year is not going to determine everything so something that we want to see
029um over the next several years to see the growth of this it's something that we're refin as move forward make it we recognize it's a need in a gap so we want to address the Gap and respond as thank you all strawberry because really she had softball and she went to do her good now she's back doing F fa practice she said I got you girl so I guess we apprciate theery thanks for the cookie take another one and the cupcake I'm good I'm good thank you all right and there was us and you whoever might be out there there's been a tremendous I was want to follow up just on Mr Dennis and Mrs cocher there's been a tremendous amount of work you know in that Primary Elementary level and traditionally middle school high
030school for ELA intervention there hasn't been much to intervene and I'm saying just within education systems you know once you get to 62 it's kind of like okay well this is this is your class and um being able to get some of those um deficits or just maybe some skills that they they've lacked love way given the bump close some of those misunderstandings and then they're they're back on track so um it's some of this you think that's that's that that bubble that's bubble that's not working its way through yeah so I'm proud of all of our principles they've worked really hard it's been a lot and they've done such a great job and they've they've all just made such efforts um so I'm really proud I'm really proud to be associated with them of
031the things that they've accomplished in the last two years um a lot of things have been burn at them to turn it around and to make it into a positive and you know you seen this excited about the kids talk about in the lunch room I mean what kids gonna talk about English L um that's it's really cool but like math and science night if you weren't there it was awesome it was so much fun and you know it was not only the kids that there were there participating it was our high school kids they were running the different stations and how they were interacting with the other kids and building that you know sense of community that you know they're talking to Peter Smith and they're like they see him on the football field
032and now they're seeing him you know at M science night it's it was very cool so it's nice whenever the state you know working with the state support team and and through this spig grant which we are fortunate enough to receive whenever they come in they say maybe I shouldn't say this but you're our favorite District to come to because you guys are really invested in putting things in place and um improving and you want to do it so that's nice to hear from an outsider that doesn't have to say that okay well on to item three consent agenda number one which includes accepting the minutes from the previous meeting and then also from our work session on March 3rd approving the December substitute list from the Fairfield and thway County esc's and then accepting
033donation from Frontline Church for $100 for f trip to coai is there seconds and discussion thank you front line Church donations are always appreciated roll call Dr Buckley yes Mrs pinkstone yes Mrs S Yes except exem from the work session because I wasn't there okay um we probably should pull that out then I'll just not I think you can I'll just not uh Mrs Young yes and Mr sh yes all right treasure recommendations we have a couple items so we have the regular um report for the month of February oh my I had my hand on the audit you go okay all right our general fund revenues um were down compared to last year because of the timing of receiving our um property taxes um the fairfi county auditor did not release the tax advances
034as she has in past so we um were short about um $1.3 million we have received all that money now so the tax itself collections is right where we're forecasting and it's fine it's just it was it fell in um March instead of February we normally have um a couple more advances in February so um so the revenues overall were uh 1, 58,216 um which included Your our state Foundation our um that real estate we did get some ambiances and then of course invest investment earnings um the interest earnings for the month were $103,900 um we have been trying to keep as much money right now star Ohio is still um the highest um um returns so the interest rate still highest in Star High we've been trying to keep keep the money in there
035I've been moving it around quite a bit just shuffling it in and out out um the um investment from the construction um financing was $ 46,853 7,659 in interest on the money that was financed to pay for the construction project when we did all of our um modeling of what this would look like we were using a $500,000 number as interest that we would earn over the project um to get through the project so we're very pleased that that's double um because certainly that's just extra money that we have been that we have so um the interest report of course is at the end um with all the details along with the construction report that shows you what we've paid out what's remaining in the accounts that we have the construction funds invested in um
036and then kind of breaks it up between what we've paid in architect fees what we've paid in um CMR fees um so to keep an eye on enrollment um February through February we actually we've been hovering around 40 students less than last year we actually are down to 3238 so we did have some uh a little bit of an increase in February um expenditures for February um were 1,697 79 and the total checks written were $3,965 67 um and again that's all funds not just um General funds so all checks written and that's what's included in your um dispersement report so you can see every check we've written through the month um our expenditures are down about 43,000 um over February of 24 so we we should see now because I we're through most of
037the months where we were trying to limp by the 77 gem boiler so that should level out so we have some good comparisons um of apples to apples when we were paying that's what was making our purchase Services kind of go up and down because we would have a $10,000 repair here a $10,000 repair there to keep that running until that replacement was able to be completed so overall our general expenses exceeded our revenues by $16,995 um salary benefits were about 83% of our total um expenses for the month our balance is 9, 95793 we have incumbrances of 2,816 664 um which brings our available cash balance to 7,412 38 um we will um in the month of April I'll have an Appropriations measure um for the board to review the encumbrances we have Lisa
038and I have been working on those to get this cleaned up because believe it or not F schal year end is going to be upon us soon um so meaning closing our purchase orders that um we've spent most of and no longer need what's remaining on there and then any purchase orders that were open that maybe we didn't actually then incur that cost so um we'll have those for I know you guys get so excited when I have Appropriations it's good stuff um to uh the balance in the 070 capital projects funds again because we moved general fund monies um over the last several years into that fund I like to always include it in this report um because it is unrestricted well shouldn't say it's unrestricted in the 070 it makes it a capital
039projects fund but the board has the authority to move that money back in the general fund if needed so that project fund is 9,327 th000 um with incover of 1,247 n74 so our un incom balance is 8,797 161 we did do some po cancelling in that fund so next month when we do this report there's actually the available fund balance which is the unincumbered balance will be a little bit higher so we had um when we were doing the bleachers because of um we added electric we had some electric work we had to do and we added that to the we did some different things we had to open a couple different POS so we had an extra $400,000 po open in that so we were able to close that that has been paid for
040and complete is there any questions on any of the RO fors okay it's kind of skipping around we B is review audit that c is where we need don't approve fin report so is there a motion to approve the fincial report second seconds discussion call uh Mrs Young yes Dr Buckley yes Mrs ptock yes Mrs S yes Mr Shar yes okay so the audit starts on page seven page four 13 mine says number four on All 4 through S Okay so provided several documentation documentation attachments um with the audit so we have the draft audit it has been submitted to the auditor State um so until they approve it then that will draft is on um so you have that in its entirety um the management letter was also attached um our CPA um did
041actually do the um ERS response um to the finding which again was around the capital assets um the CPA has struggled to reconcile these assets um with um depreciation and then some of the assets were double counted we did last summer um as we promised the Auditors we would have a physical inventory so we did have that physical inventory done we have an inventory software that we're using at the moment um it does that is for our inventory that is non-c capitalized so it's our chairs and our desks and our bookcases and the things that are in the district so we can better keep track um of those as some things were purchased with federal dollars some were not but we still need to make sure we know where those are moving to and um
042we've had um Mr love has done a good job of identifying um some things that we have had in storage for 20 years since we built the building so we're trying to get those things cleaned out and get some things Ong deals get them sold um and so we have um some space so um I don't know if you had a chance to read through the um CPA's notes um they were given all the information correctly um they just did not do the accounting correctly um I also provided for you um the sheets where I had him go back and I'm like let's highlight exactly what line item on what page that effect so we could see where that was um so those are what are in yellow and I put that in the board
043notes for you so if you had any questions um I'd certainly be Happ happy to go over that more um with you there was a couple of um some minor things that are listed in there that had they been independent of the capital assets like they posted our interest backwards um would not have been a finding would have just been an accounting error um but because they had do issues with the capital assets so again we have no problems with cash no problems with how we handle cash no problems with any of our accounting internally um and again a gap conversion is we we operate on a cash basis so we recognize what we what comes in we recognize what goes out we don't internally um acrew anything um so it's converting that to an
044acral like for our accounts payable and and what bills we have outstanding and things like that so are there any questions or comments and there's there's no action to accept the audit it's just um statutory that we review it and go over it make sure that everybody has seen it and answer any questions he R out move on to item D then is approving the owner contingency of $220,400 um when okay what page is this one brought there we go okay so um what I tried to provide for you is um we now have a list of change orders which I I I gave you a list of those change orders um I I first want to say and I think Dr R would also Echo this working with BWC and and Summit Construction has
045been absolutely wonderful um they are as invested in this project as we are um they enjoy things looking good functioning well and they have just been so remarkably responsive um some of the change orders are because once it went up and we realized it wasn't in the scope of work we're like we have to have that um an example of that it's not on this list yet is though just because it's a relatable thing when we designed the Fieldhouse um in the lower level where the football team will be um we specified polish concrete well they can't walk on polish concrete with with police um so was it anybody's fault no we just it didn't really click so we got with Chad talked through with him what's going to be service you know what have
046you seen what do you like vswc did did a bunch of research um Summit did some research we came this poly resin um for what they came up with was just going to be the best there's going to be a change order we have to do it it's going to be $45,000 but we have that money in what was approved to begin with for the project we're not adding any money to the project to do this type of thing but it was something that we we can't we can't have a before the kids are going to fall all the time after where their helmets inside um so things like that that come up that were like we did not think about this um the some of the other stuff that you see is demolition existing
047footing overp what that means is when we attach the K2 addition to the existing building once they started digging there was concrete down there that nobody would have known that concrete was there so they had to remove that concrete so that was a I don't know much it was yeah change it's not anybody's fault you can't know everything where everything is but something that does have to be paid for so um one of the biggest things on the bid the this change order list is bidday savings so after um Summit Construction took so with the CMR situation it's not like a general contractor where they're going out and getting these quotes prior to you know Summit gave us their price without having firm like I know exactly what this is going to be um they
048were able to find us $541,000 worth of savings which to me is is awesome so things that that um maybe was overestimated to begin with maybe things we didn't things we didn't have to do that they thought we were going to have to do um so that is the money that basically we have been using to approve these change orders um that are on the right hand side of the spreadsheet that I provided um we are the biggest um liability what not liabilities risk came along when we were still below the ground we had issues with um water in one quarter corner of the Fieldhouse where they had to actually redesign and re-engineer the entire ire foundation in that area because even though we did the soil testings in that area there was water that
049wasn't close enough to where the boore was to even see that that water was there well we got to fix that and um now that we're up out of the ground and the buildings are up those change orders are different in that they're things that were like no we need to have a sign here we need to have this something that we're like okay no we need this um so we have a little more control R over now if we have a change order of any kind so what we were asking the board to do is um when we put um these um contracts together the amounts that were approved by the board and the contracts didn't match because they came in lower than what what the board what you guys had approved to spend
050so what I'd like to do is take that money and put it in a purchase order that if as we finish out these buildings through October um if something comes up we have some money there that is our money we don't have to spend that money it's just sitting there and it's ready in case we need to finish something so again this is not increasing anything this is the money the board's already approved which is in the notes why I put technically to the letter of the law we probably don't need a second resolution but I just think for for transparent and to make sure that you're fully confident in what we're doing that we make it into a resolution that it's in the board minut that you guys are fine with us approaching that
051in this way um so for the background information I tried to provide the list of change orders kind of what the description of them was um whether they were for the Fieldhouse or for the K2 Edition or the athletic storage building um that way you could also ask any question if you had any [Music] concerns Dr Edwards do you have anything you'd like to add to that no we're in a much better spot now that we're out of the ground um a lot of the things that as she said were early on in the in the project so water lines War water lines yeah to review the three the three basically um things we had the preconstruction the board approved $ 76,800 um the final actual expense is 55,000 which leaves $2,886 that we have
052not spent um the divider curtain I mean it's only $387 but it in there just because it was it followed the same um thought process and then the um the buildings which is GMP number two that was1 19 mil 809 um the actual expenses is going to be 19610 and then so that leaves us a difference of $199,500 uh Mrs pink yes Mr John yes Dr Buckley yes Mrs S yes Mr CH yes all right on to cons agenda number two for personnel includes approving presentations and retirements as listed approving classified staff classified contract Queen custodian approving classified substit for 2425 Robin jinglin is a bus driver guess you guess you might know how to do that we were very excited back um approve of supplemental employment for 2425 uh coaches Middle School baseball and
053softball approving volunteers for 24- 25 list athletic volunteers and the classroom volunteer list which is attached 11 page 149 and that's always we always appreciate all our Volunteers in whatever capacity helps helps make us run is there a motion for that consent listov Jeremy second any discussion call Mrs Young yes Dr Beckley yes Mr pinkt yes Mr s yes Mr sh yes super superintendent recommends termination of SM young who's employed on the Creationary period prove termination pursuant of article 11 section one of colletive part agreement effective March 6 2025 is there a motion seconds [Music] discussion Mrs pinkstar yes Dr Buckley yes Mrs S yes Mrs Young yes Mr Shar yes hold this is is policy update second reading of those we saw last month attachment 12 as listed is there a motion seconds discussion
054anybody have anything else adjusted terminology yeah chq was heav right anything else Mrs Johan yes Mrs pink yes Dr Buckley yes Mrs S yes Mr Shar yes on the new business item a is approving the spring FFA trip June 2 through 4 to Kentucky for their MERS is there a motion Jeremy second [Music] discussion every year annual trip one I like to go one I think the details discuss BR Mrs PTO yes Dr Beckley yes Mrs S yes Mrs Young yes Mr Sharp yes Item B is approve the class of 2024 2025 list of graduates attachment 13 your motion seconds discussion um this list the 2025 graduates is is pending that they all finish all the requirements um you know effec at the end of the year this is the L do so might there
055be more added or this is Tops This is tops and it could be okay we're not going to have any lower yes that's the go all right any other discussion Dr Beck yes Mrs John yes Mrs PTO yes Mrs yes Mr yes item C is to approve job description for Primary Elementary assistant principle tachment 14 is there a motion second discussion um this is looking at the possibility of adapting some of the current skills that some of our have our staff have and um expanding that role a bit adding some additional responsibilities and um possibly consolidating two positions this position another position and consolida of the duties into an elementary Primary Elementary system princi um as you can see this this job description differs some from the 612 assistant principle it doesn't have as many
056of the duties it's more instructional and instructional base not as much of the discipline and things like that um you know our Focus continues to be at the K5 level on um primarily literacy um so having someone that can continue to support the literacy um also with our um process of student level teams assisting the principal um prior to you know maybe moving to some sort of individualized Education Program um ensuring that we are um incorporating um interventions early that we're collecting data that we are um looking at how the students are responding and um making sure that we're providing the best that we can for our students so um it's it's more of that instructional um learning teaching and learning piece that goes into this position I have a question you said you were
057combining some positions to go into this are we eliminating a position so it that would be the the goal is to um consolidate one of the current positions um what position was that literacy coach um to consolidate that position um move it over to this so they would have maintain the U level that they're working with literacy um with 40 our teachers but then also um whenever one of the two principles are out then they were able to step up and kind of assume some of those roles and um it's it's a support for our our principles um also um it's a support for our teachers um you know our teachers are very Pro um you know working together as a team and making sure that that we have all the supports in place for
058our students the um with being able to achieve both goals with um not a tremendous lift on the general budget question call Mrs B yes Mrs Young Dr Buckley yes Mrs S yes Mr sh yes all right discussion items the list of policies all these are just adjusted based on recommendations and requirements uh yeah the one one that is um a a legal change is the parental involvement yeah the IGA um if I can get down to let me 168 um so the first one you have there ebce um the protection of safety reporting fraud regulations that has to do with a lot of the fraud auditor of the state fraud reporting requirements that were enacted into the law so um just supporting that and then the whistleblower piece that goes along with that so
059just general um language updates based upon those changes and at the state level um the copy of the edde which is the computer online services Internet safety um if you remember there was a law 9 Hospital 9 I don't want to quote which one it is but essentially um it's creating more transparency of what we are doing with student devices so if the student is they receive their Chromebook um we have to one we had a notification mid year that we had to send out that said that we do General monitoring of those devices so for example um if a teacher we have go guardian and they're monitoring what the students are doing on their their Chromebooks while they're here at school to ensure that they're all tasked and and doing what they're supposed to
060do um so just it's a transparency piece to parents that says yes we are monitoring their devices whatever they're here um there's some requirements that we have to if there is um uh if we have to intervene especially discipline wise uh with a student whether they're doing something not that's inappropriate on the technology we intervene with you know electronic bullying or something like that then there's items in here that we have to make contact to the parent that says this is what we saw and um this is how we have responded to it we have a certain number of hours that we have to to make those parents aware additionally we have to by August 1st we have to make a list of all of the technology programs that we use um so there is
061some requirements with ensuring the level of um security that are off programs that they're storing our students how they're how they're storing it what data they're collecting um are they ensuring that they're not selling that data or giving that data out so it's some responsibilities from the uh School side that we have to ensure that the contracts that we are entering into with companies there's certain components that adhere to ultimately the state law um to protect the information of our um Pro promoting parental involvement that is a new policy has some definitions of um content of what is taught essentially it's it's a parent right to know examine curriculum um that's being taught if it includes uh anything that would be of um anything about I'll say um sex reproduction those type of topics um
062that a parent has a right to examine all of those all of those curricular pieces um it looks at the services that are being provided to a student that if um if there are health services that is being provided to the student that the parent has to be aware of of those of course that doesn't include General first aid responding to emergencies those type of things um I'm confident that we as a district are in compliance with what those components are currently um and then there's an appeals procedure that if a parent has a concern they go through the principal um and then they can go through the process if they have a complaint about that all of that is around house bille 8 um that was 2024 legislation uh that created you may have
063he people call it the parents Bill of Rights so this is a require required policy to be adopted but if you have questions before the second read please let me know reach out I can I can respond to those um jcbc is the admission of students from non-charter or homeschool the reason that that is taken out of that now is because that was moved up under another um section so it it's just a duplicate uh to have it in this policy so it's just not needed here the mandated um child abuse and mandatory training that just added the uh training that's required for the aeds which we do already anyway and that was the last one all right not then on to Driver's Ed and those things so the policies will be listed as a
064second meeting and approval of the next meetings I guess corre and as I did mention um the March quarterly policy update is rather thorough so Carrie and I will pce those out a little bit for you guys so have a a few five or so in another time to make sure that we keep caught legislation has um uh so at our work session it was brought up about Driver's Edge so just wanted to just bring that put that back on the table one more time about you know the district there continuously whatever we see from the governor's budget the emphasis on uh making sure that we have drivers education available to students at their at their home schools um that seeing how that pans out um I think that's something from a community perspective um
065you know one way that we can make sure that we're giving back to our communities so you know with that uh working to develop a plan of someone that would coordinate that at the district level it could be something like they assume another responsibility on top of to make sure that they are um you know we're compliant that were within our legal responsibilities um and then looking at that piece of not only the the instruction piece um but also that driving piece so looking at opportunities for that individual to kind of um take on that responsibility to to find some Grant funds or some ways that we can secure the um educational component and then the driving equipment component to go along with it is there anything available or you might not know this um
066I know that it's been proposed and I'm expecting it to be in some form in the new budget but is there anything existing like have schools been able to do this so the ESC and fairford Union both received grants um actually last year before last um where they um were able to start a driver's ed program so we do have um right now the working through Workforce Development Center they do have two cars um and then the ESC so our students would pay a certain rate to go through um and it's collaboration between the Workforce Development Center the career center and the ESC of the classroom portion which is all online um and the driving portion and they have two vehicles and they're working on a third one but um some of our I Me
067Clear Creek students have already started taking advantage of that um the last me I had there's a hefty weit list of people that that are waiting to get into cheaper than goiv um it's 275 I think 275 um is what they were able to get the driving down to so there's she was asking I don't know my wife hand all yeah in the private it's well above 27 I close to I think close to and I'm glad that there's some schools already taking this on sool I it cost me like $45 and we took it through the school coach coach art was my driving instructor that explains everything a great driver iive driver me aggressive [Music] oh as long as people just get out of my way or go uh and then the last piece
068is field is gone is the baseball Building open it is is it they serve concessions out of it that's I'm sorry I was waiting for you to say yeah they finally get the per I think it but yes yes we are uh so K2 Edition um it was exciting to walk through last week um there are there's Cabinetry in there there are counter tops um the little toilets are in place so OV there too I hope that they're not all little the ones in the classroom I mean they are so low like I did question the staff bathrooms though they're they're kind of low too but they they are so you can see the awning you know this is one one thing there where uh they are working to MCH the exterior the other exterior
069of the building with the addition of the awning so great things they were able to tie in the electric this past weekend um so progressing along where is that doorway this is where the staff parking lot is so you know where the construction trailer is um so off of L no uh loots loots off of loots side over there oh I see okay um so this is the 77 gem here and this is the yeah the new yeah it's confusing because that picture is over late and I kept trying to go is there a wall there I know that's just another picture sorry um so this is inside the Fieldhouse so you can see this is the uh the suspended track so the concrete is laid up there it is amazing it is so it's
070cool um you can see here this is the sup the track that goes around the basketball courts that's in place again this is the third level um this is where you will see this is the our weight room fure weight room up on the third level to go straight out to the the track and so you'll be able to see out onto yes there will be Windows yeah it is the weight room is in closed because with the one we viewed at T Valley it was like all open there wasn't walls but it's all it's a window wall Windows wall windows and the entrance will be right here right up in this corner up here yeah it's concession and batting we do have temporary occupancy so we are able to use restrooms we are able
071to and temporary occup it just means that everything isn't completely finished up but we are able to get in uh boosters are able they actually had concessions the softball scrimmage last week um so everything's in there with freezer cooler ice maker um the components are in the concession stand restrooms up and running um so those were available for for scrimmage um the inside this SP the batting cages that raise up and down are are in place they do have to come back out the turf that's down um they have to stretch it one more time to ensure that it's smooth and and Tack it down the doors that you see one question you may have may get or have or get from people the doors are not the permanent doors these are temporary doors um
072they're just backordered um so whenever they come in the new doors will be installed those are yeah we still don't have the real doors on the athletic storage building like it's odd like where why can't we get doors in because those are not something that we got from overseas so uh of course you know some of the emblem on the front and things like that aren't aren't in place yet a lot of dirt work still needs to be complet like to promote the water fountain that's on the front of the building it is very cool there's a bottle filler oh yeah it is neat it is it really is neat and it it's sturdy we're looking at it today we are looking at um putting a um where you see the gravel yes that most
073likely will become because of course they're going to seed it and S it and so the grass but where that gravel is we are looking at potentially putting a um black top there so that we can that like the boosters can load the food and stuff take Gator up there whatever take because that's access also to the field tractor that goes in the field yeah so we are looking at what again something that wasn't in the scope but we're we're looking at doing in sus looking to figure out how that can be done economically yeah because otherwise you're just going to tear the grass up very positive when did you get that picture because we since the parking lot's been cleaned up quite a bit I mean it's still not like perfect but they've done
074a lot of work on getting the gravel and stuff off there and the um H what is it brick dust and the um sand pit has not been constructed yet which will be over on the other side of the Walk is in it's it's over there delivered it's delivered it's just not put together where we'll put that for the um maintenance for the fields it's going over by the shelter house um there's the challenge was finding some flat ground because last spring prior to this project I about had a heart attack because it rained and where we had it the brick dust which is expensive was going straight in the drain it was coming down the hill running down the hill and straight into the drain which a is going to clog the drain and
075B it just that was waste I mean we you know you just don't foresee that stuff so that was the flattest spot we could find to keep it all contained into the so did you build like block holes or something yeah because I remember you talking about it last year it will be um it's over like she said on the side of the shelter shelter but it's a 10 10 foot each section will be 5 foot so they can drive in there'll be Gates on the front and it's the split Block it's the this nice because where it is you can see it from the building and I'm like it better look nice because normally that's a utilitarian type thing that people put behind buildings but the Topography of behind that building is not good
076because it's so sloped so um we put it out there so they said they make it look look good so they just had some extra split block that they could use that'll tie in with everything um one of the pieces you know we talked about change orders you one of the change orders was was needing to do the asbest abatement with the Fieldhouse so that was a picture of the Fieldhouse before it came down it being evaded um this is kind of progress um they did save we're supposed to have I needer play but of where he put them but save some brick so we'll be able to um everybody wants it want to fi um and then this is where we're at today so um it's been CLE cleared out and um and that's
077where the blacktop area will be going eventually so that wall that retain wall we F in a couple years ago um did that get down when you were here TR I don't think so I think it was one of the first things that when I came in um it looks so nice I'm so glad we did that then because there were R ties there and they were um falling in and they were not they were not pretty at all so you know the fact that we did that project it looks very tidy very neat and that retaining wall looks excellent that's that was my you got no amens that was my progress PR will that all be black top or I don't remember there additional sections of bleachers that's going in at we talked about
078potentially putting maybe because we had bought bleachers for um the band during Co because we were going to try to segregate them off so we didn't have any you know six feet issues or whatever um so we've talked about nobody's really talked it'll all be black top but we can move some things there if we need to there are no playes right now for buying extra bleachers no but we wanted to in the design to ensure that we maintain the ability to expand and when the football team goes 10 and0 this fall we may actually be having to have that conversation no pressure Che yeah no press I tell that all the time what is the um track team using for concession steering the spr sorry uh so boosters so the boosters has bought a
079trailer that they're getting retrofitted with the window getting electric put into it so they will actually put it in somewhere somewhere yeah we're looking right now at where the electric can connect looking at the F where the FFA is connected before see if that was um where they connected is a sufficient electrical connection or not also um we're working with restrooms so um does anybody want to guess how much it costs to have a trailer you know there nice trailers where you walk in oh would be a great idea wouldn't it I know it's probably about $1,200 10,000 how many St things are you talking about it was from CLE will be doing individual so what are we G do for football so the first thing um again May is kind of the no go
080noo so they are going to look and see where they're out with the bu house to see if we can get temporary occupancy like we did on the baseball softball building to just the basement level um if we can get that then we'd be able to get into concessions restrooms locker rooms those things if we can do that yes that will be very nice so late May is going to be our go no go if that doesn't work we Jamie and I met with um chat as far as Football goes with um utilizing the area of the 77 gym um still bringing in the Portable Restrooms um until we're able to get in there in in October so the concession so boosters um that's one reason too that they went ahead invested in that trailer
081and and equipping that so that they can park the trailer in and be able to serve out of there so would they be over on the other side with the band and the FFA no they would be over on yes that will be paid by then original plant that called for some type of artwork on that pavement I remember they called it a plasma I think that's because they had remember we had the terrist right there had been teres and then rumor of a Walk of Fame or something for imagine that with blocks yeah all state yeah I think they were gonna lose the hill for people to put their lawn chairs on and that's the reason no terrorist look great did you say that he said to consider them for as much as happens
082on that football field compared to and the maintenance and five years ago I mean it's being played on every single night it used to be Friday night only literally it used to be Friday night and now it's pretty much every day of the week including Sunday that it's played on how soon can the upper field be FR yeah that'll be the next year that'll be as uh I think they'll be on it sometime in 26 not 25 it'll be spring at 20 still be spring of 26 yeah because they'll have to it's a long way from yeah they'll have to they have to bring in Top Soil everything it's they will have to play because I think that I think to your point if we have a wet spring W fall really super super nice
083Turf down and somebody who's going to super super J me would take a lot to put even just regular grass Turf down [Music] and hope that it's thick enough always be like Golf Course stuff to make it s sod is difficult to I know going to the um it's like a bent grass it's called Bita grass I think um cir has it in the spring that yeah because when you it it's completely Brown like right now if you look at golf course the golf courses that have that grass they're all brown right now they look terrible um it green up for a while but you need to like theirs um Circle bille loves theirs but it's a lot of Maintenance and well didn't like it when he played football there because it didn't feel right
084there's a lot of kids it's Sal it feels like um it feels like a golf course it's like squishy I went out the first year we went down that they had it I went out on the field and I was like this is weird it's like yeah it's always softer than a tur yeah you almost sink into it more so I can imagine running [Music] gole that's what I said the Google field out of last week when I was at the second grade music it looked packed I was picking up a kid it was did they do that over here or did they do it over there oh over here it standing I don't how many second graders do we have 130 they were well 2000 is like small you you started at 1500 we
085keep growing it we keep growing it well that's what because I said um the 500 seat's not big enough 750 is pushing it I'm like I don't you know if we would ever truly look at it it's got to be a minimum of thousand minimum 126 right now what's the capacity of our gym one I less it's less than7 I don't know what it is it gym one anymore then what is it what did you say I was asking what the capacity in G gym one the even after you I was waiting for I believe so yes even without the first two years on the home side it looks fantastic whenever for graduation stuff like that the problem is is parking because our biggest lot of courses down here no I was just asking if
086you talking about an auditorium and trying about using for band concerts and stuff it needs to Le see what gym one sees because I mean we feel that yes pretty Co one side one whole side is I mean it was the night for sure yeah and they actually I don't know if they did this year or not the choir performs out in the cafetorium before the rest because they leave or they would never fit them all in yeah yeah yeah that's what and it just assemblies and you know I mean like different things you do with the kids that's our society induction yeah yeah there's FFA a lot of FFA stuff yeah yeah there's a lot of all right does anybody have any other questions comments so for construction stuff discussion I just think that
087it's amazing how fast it's moving along I feel like it's and just like Mrs F Mr F said Summit and vswc I can tribute a lot of success to um they have been very nice to work with and compared to L Union and all our friends online watching from Li Union this seems to have moved a lot faster that The Reunion yeah well I don't know I don't know but they seem to be season after season of torn up ground and you know this isn't done and that's not done I know one of the board members up there it just seemed to be delay after DeLay So this has moved to your point yeah I just amazed well the other thing is Trace and Larry I can't say anything that bad about either one of
088those because those two individuals with Summit I can just say hey I've got this going on and they will say all right we'll take care of it like if there's any type of event or anything is taken care of that's great yeah and they've worked well together they've worked very well together which that is always the concern is because BWC designs it and then you know of course someone's got to build it to how they designed it and that doesn't always happen and so they' they've worked out you know so many issues they're both very dedicated companies and um it really kept us from being the bad guy you know because it's hard it's a lot there's a lot of moving parts and pieces and we've never had to say I mean there was a
089faucet that wasn't quite right just have to say it once I sent a picture and they said here's the fix we'll have it in there yeah it's not like something where there's an argument over well that's what was F and such like it's okay we'll get it one F which makes things so much easier yeah and they're fine with we were talking about the training room and stuff like okay now that this is here this is some of the stuff that and you know okay we've got rough things we can do this we do that this is simple this isn't there isn't any problems um it's just really been quite refreshing because you feel like you're accomplishing something versus everybody's you know at all yes motion to discussion Mrs PTO yes Dr Buckley yes Mrs
090S yes Mrs Young yes Mr Sharp yes [Music]