001Board of Education is called to order. Please rise for the pledge. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Mr. Shaldy, please call the role. >> Mr. Aum, >> here. >> Mrs. Schneider >> here. >> Mrs. Click >> here. >> Mrs. Mahalos >> here. >> Mr. Sabolski >> here. >> All right. We begin our meeting with special reports and recognitions. Tonight we are recognizing two high school students from um or two high school students for being Rotary students of the month and they are Sophie Frisi and Roman Hardki. May I have a motion please? >> Moved. >> Second. >> Mr. Mr. Shelley, please call the role. >> Mrs. Schneider, >>
002yes. >> Mr. Sabolski, >> yes. >> Mrs. Mahales, >> yes. >> Mr. Achim, >> yes. >> Mrs. Click, >> yes. >> Would the students please come forward and get your certificates? Congratulations. You get to put that on your photo afterwards. Congratulations. Congratulations. >> Congratulations. >> Okay. Go ahead. Here we go. Thank you, Mrs. Mahales and the board of education as well as Aurora Rotary for giving us the opportunity to spotlight two of our outstanding seniors. Their empathy, collaboration, and commitment to serving their classmates, our staff, and the Aurora community truly exemplify the green standard and help us sustain the positive, nurturing climate that makes ACSD such a special place to be. I will be presenting Miss Sophie Fzori and Mr. Torres, our student services coordinator, grades 6 through 12, and AHS assistant principal. We will
003be presenting Mr. Roman Hardki. We are grateful to have such outstanding candidates for our Aurora Rotary students of the month. As we move into the season of gratitude, reflection, and togetherness, it feels especially fitting to honor a student whose presence strengthens the way um the way that we grow as a community. This November, we are proud to celebrate Sophie as our student of the month. Just as a thriving greenhouse depends on the light balance and steady care, Sophie brings those qualities into Aurora High School each and every day. Whether she is welcoming us each morning with calm confidence on the daily announcements or offering a kind word to a classmate, Sophie nurtures our community with empathy, warmth, and genuine connection. In addition to her leadership in the classroom and community, Sophie is the lead drummer
004to our evergreen musical group, showcasing her talent, creativity, and ability to collaborate with others through the arts. Her versatility as a musician, dancer, and performer is yet another way she helps our greenhouse flourish. Her joy and kindness are contagious, especially when audiences feel the energy of a rhythm. She inspires and empowers others to discover their own joy and grow their confidence, always caring deeply for her classmates and lifting those around her. Sophie is working very closely with Mrs. Hilston to shape a schoolwide day of inclusivity at the end of the 2526 school year, a reflection of her dedication to stop the hate and her belief that every student deserves to feel seen, valued, and welcomed. Her teachers describe her as exceptionally mature, deeply empathetic, and one of the most reliable, thoughtful contributors they've ever taught.
005Whether she is guiding freshmen with grace as a freshman mentor, elevating classroom discussions with insightful analysis, or lighting up a room with her humor, talent, and radiant personality, Sophie leaves an unmistakable imprint on her community. In this season of giving thanks, we are especially grateful to have her at our greenhouse. Congratulations, Sophie. Your light helps us all grow. Hello everyone. My name is Sophie Fori. I'm 17 years old and a senior at Aurora High School. First, I would like to thank the board of education for having me tonight and the Rotary Club for recognizing me as Rotary Student of the Month for November. I would also like to thank my parents for always pushing me towards greatness and supporting me throughout all of my endeavors. Last, I would like to thank my teachers and administrators
006who have inspired me to serve my community in ways I've never thought of. The time I have spent volunteering has shaped me into the person I am today. Over many years, I've had the opportunity to give back in ways that have been both humbling and rewarding for not just myself, but many others. I've volunteered at Santa's Hideway Hollow where I brought Christmas to children who with disabilities who may may not be able to experience Christmas due to medical bills or illnesses. Throughout this year's football season, I was the commentator for the AFA football games on Sundays, bringing energy to the crowds and recognizing the work of our players, coaches, cheerleaders, and parents. These experiences taught me the value of altruism and the importance of sharing positivity with my community each day. Each of these experiences
007has not only allowed me to help others, but also helped me grow as a person. Volunteering has shown me the impact we can have when we take the time to contribute to our communities, and has inspired me to continue looking for ways to serve. I plan on continuing to serve my community in Aurora Service Learning, one of my favorite classes at the high school. I also aspired to continue this practice at the University of Cincinnati, where I plan on majoring in psychology and minoring in music to begin my dream of becoming a music therapist. Along with my dream of being a music therapist, I hope to continue dancing in college as it has always been an outlet of creativity for me. This service is deeply meaningful and gives me a sense of purpose in my
008next steps. Thank you again to the board of education, the Rotary Club, and Mrs. Foster for the nomination of Rotary Student of the Month. I will continue to live up to this honor as I grow beyond the greenhouse. As we celebrate this season of gratitude, it is a joy to recognize a student whose actions embody the spirit of giving, growth, and community. This November, we honor Roman as our student of the month. A young man whose commitment to serving others helps our greenhouse thrive. Grounded firmly in our greenhouse roots, balance, resilience, critical thinking, empathy, collaboration, and innovation, Roman leads with generosity and purpose. He has dedicated over 45 hours to serving the people of our Aurora community, offering his time and heart to night to shine, rake and run and food banks. His willingness to
009give back reflects a maturity and compassion that strengthens the soil of our shared environment and inspires others to do the same. Roman's leadership extends beyond the broader community and into the daily life of our school. Recognizing the importance of student voice and intellectual growth, he created a debate club during a time, a space where students can sharpen their critical thinking, engage with diverse perspectives, and connect meaningfully with one another. His initiative reminds us that leadership often blooms from seeing a need and choosing to nurture it. His teachers describe him as deeply committed, remarkably punctual, and wholeheartedly invested in his learning. Roman arrives before the sun rises, often before 7:00 a.m., and approaches every class with enthusiasm, focus, and drive. He gives nothing less than his best, and his passion for statistics has him well on
010his way to becoming an outstanding young statistician. In this season of thankfulness, we are especially grateful for students like Roman. students whose actions enrich our community, lift others up, and model what it means to grow with a purpose. Congratulations, Roman. Thank you for helping our greenhouse grow stronger every day. I would first like to thank the Rotary Club, its members, and the board of education for the award that they have presented to me. I would also like to thank my parents Marogetski for being here. I would like to acknowledge the services that the Rotary Club provides to people around the world. Those that improve living standards, support communities, and build international relationships to make a better world. such as the Wash Rotary Action Group providing sustainable clean sources of water to disadvantaged communities, giving families
011and their relatives the support they need to thrive in unfortunate circumstances. I am very appreciative to take part in an organization that strives to provide a helping hand to those who are less fortunate than ourselves. I took on volunteer opportunities that were both filling and beneficial to those in my community, accumulating over 45 hours in volunteer service over the course of the year. And activities such as the breathe event in Holy Angels Church and the Night to Shine event in Silver Creek Church. Opportunities like these put me in the reach of those who need assistance or want to escape from the stresses of life. Through the work that I and others do behind the scenes, we help to facilitate an environment of both compassion and security. I also pursue these values of both servitude and
012humility through the work in organizations such as the National Honor Society, Student Life, and the Aurora Graphics Team, which benefit the community through the services they provide to our city. But they also exemplify the standards that I want to embed into my own character. A student's identity should be based on the vital principles of character, leadership, scholarship, and service. These, I believe, will guide me through the rest of my academic career in both Aurora High School, my higher education, and even probably beyond. I have an interest within the business sector, specifically within accounting, so that I can learn more about uh the tax code and help others and financial areas that they might lack in. This can also help me to kickstart my own entrepreneurial career following the footsteps of my father. Um I would
013like to also give praise to the Lord for he has brought me to this moment. I am very grateful for the fruits that he has given to me for my labor. So I do want to give him mention. Thank you all for having me here. Thank you, Sophie and Roman. You represent the kind of leaders that our district is proud to support. Thank you for coming and thanks to the families for being here, too. Do a picture. >> Yeah, go ahead and grab a picture. Uh we will pause for a moment and families you are able to leave after the photo unless you would like to stay for the remainder of the board meeting. Love it. >> That's nice pictures on the It's nice touch. >> Yeah, >> Mr. Ace. The details. All right, we
014will move on to the approval of minutes from our regular meeting of October 27th. May I have a motion, please? >> Second. >> Are there any edits or comments additions to those minutes? All right, Mr. Sheldy, please call the role. >> Mr. Sabolski, >> yes. >> Mrs. Click, >> yes. >> Mrs. Schneider, >> yes. >> Mrs. Mahales, >> yes. >> Mr. Akum, >> yes. >> Minutes are approved as written. And now I'll turn it over to Dr. Wiltic. >> Yes, this month um I did mention in my update we are going to switch the order a little bit. I thought it was more appropriate for Mr. Hayes to go with Mr. Magleano based on their updates. Then we will go back to me for a brief update and I'll pass it off to Mr. Sheraldi.
015Uh the order just worked better. So Mr. Hayes, uh it's all you. >> All right. Thank you. Thank you, M. Mahal, the rest of the board of education. I'm going to give a three-part presentation tonight. uh first and foremost going to give a little bit of a recap regarding our uh October professional development day. We're always grateful for the opportunity to have that day for our staff to continue to grow and evolve their craft to better serve our kids. Uh second thing I'm going to cover is relating to what we do traditionally every November is previewing our program of studies for the high school, any updates uh that go along with that and then I'll turn it over to Mr. Maglyico who will talk a little bit about um some kindergarten entrance uh updates. So,
016with that being said, uh last month, October, we had our um inservice day o um for professional development, which really starts well beyond that. And I want to give uh great thanks to all of our educators who went in uh just do so much to make that day possible. So, uh in our packets, I I I noted that we had 26 sessions and over 30 choice sessions. And I emphasize that just because those are a result of our educators who want to better our environment and are putting in work uh well beyond that particular day to provide their colleagues with enrichment. Um we had several things going on that day. Um the morning was structured with uh three one-hour sessions uh and all staff members had choice in what they wanted to attend. So we
017had uh everything from math instructional coaches leading uh um series about innovate in innovative practices. We had our literacy coach leading uh PD. We had uh our behavioral specialist leading PD. We had several sessions uh relating to AI both in the classroom setting from AI impacting the math curriculum to uh just society in general and how it could impact teaching uh strategies as a whole. We had sessions on the emotional lives of teenagers. We had uh sessions on um reving student behavior from a variety of levels from PK all the way up through 12. Uh and then we also had some unique restorative sessions including uh Erica Greenberg, our one of our health and PE teachers leading yoga for our our our staff members as well as uh one of our English teachers who's a
018certified yoga instructor leading a sound bath and yoga nidra session for us. uh that allowed uh our staff members to get some insight into some mindfulness uh tactics that they can do with their students as well. So that was beneficial in a couple regards. So um so many different uh sessions that were offered. We also had our gifted coordinator Becky Quinn who uh uh secured the Jennings grant for for our district over the past year and she brought in a renowned speaker Dr. Joy Lawson. uh and um she uh led three different sessions that morning. One geared specifically towards elementary uh staff members and students, one geared towards secondary, and then one geared towards staff members working with students from a multitude of perspectives such as counselors, support staff, that sort of thing. Um and
019then she also led a session that evening for parents. So I wanted to give appreciation to to Becky uh for, you know, bringing in that guest speaker and again enriching our our staff members. Um so again they had a multitude of choice uh and Dr. Milstatic noted this uh that morning when the entire staff was together but if we're able to leverage the collective expertise of our holistic staff if we're able to bring in outside content experts we're also able to offer voice choice within these types of sessions. That's the best form of professional development across all domains. Uh we also garner feedback from the entire staff uh both quantitatively and qualitatively in your packets. I put a recap of that in there when it was overall uh outstanding. So, um really appre but it's
020not going to go uh off that well without all the hard work from our entire staff. So, I want to give all the teachers who were part of the day uh credit as well as just the people who uh participated and were willing to actually engage uh and dive into meaningful work. Um, another thing, uh, as the day continued, uh, the afternoon session allows for a little bit more autonomy with specific building departments, PLC's, uh, that sort of thing, and some other building specific time. We, uh, for example, uh, our first and second grade team are implementing new, um, um, content, and they were able to focus the entire afternoon on on that type of stuff. Uh the rest of the afternoon was a little bit more unique in the fact that um we had
021TDA then design architecture group come in and work with um members of the Miller staff and then uh secondary session with the second grade team as well as u or excuse me the krak team as well as the third grade team at Leighton regarding input on potential new construction of an elementary building. So this is part of our process of engaging internal stakeholders with um a potential new building specifically a new 1 through3 building wanting to get input from our educators. They looked at uh spaces in three different categories. So learning spaces, shared spaces and outdoor spaces. Uh so that way a learning space might be a classroom, a shared space might be a common meeting room like this or office spaces, things like that or you know choir rooms, things of that nature. And
022then outdoor spaces being everything from parking to playgrounds that uh all that. So wanted to honor the teacher voice and perspective in in that. Uh so that was fantastic. It was an engaging session. They had uh one done at Miller and one done at we actually held it at Leighton. Uh and in the picture up there you can see actually Dr. Milstitch up at a board with one of our teachers and some members of the TDA staff behind them. So overall the day just very productive filled from minute to minute. And so I want to extend uh gratitude to the board of education for allowing us to have that day because it's really meaningful for our staff. One pause there for any questions about the PD day in general. Okay, appreciate it. Uh then moving
023along for a discussion item tonight for um always we do this in the month of November. Uh just an update to the program studies. So want to thank Dr. Patch for working with the high school team including all the counselors, administrators to uh get updates uh working with all the department heads, what we call the instructional leaders uh regarding any kind of course modifications. So in your packets there were linked um just a general summary of updates, rationale behind certain things. So wanted to give you kind of a breakdown for some of those. So some basic things really uh starting with some language alignments to the Ohio Department of Education. So updating some things regarding career tech uh uh grading system and grading weights, honors diploma language. That's pretty basic. Um Excel Tech updates. For
024those of you who aren't familiar, we're part of the XLT consortium and within this past year, uh, Willoughby, uh, East Lake, uh, is leading that consortium. So, this is their last year with that. So, there were some updates, uh, in terms of the program of studies and which had to be changed because of that that come directly from Excel Tech. And those are all outlined in the packet. Um, no other major course changes. The biggest thing is that we are going to be adding two courses, but they're really not an addition. They're more of a a replacement. Um so as you all know we've added uh cyber security over the last couple years and the curriculum that we're using is through the company Paradigm and Paradigm has become a partner and official curriculum provider to
025a the college board for AP cyber security and next year is going to be the first year that that is actually offered to the entire nation. And so we're going to lump AP uh or we're going to turn basically cyber security 1 into AP cyber. And that's uh we've gone through the process working with the curriculum, working through college board standards. Uh feel very confident in that. And the great thing is that it's very accessible for all students. So don't want anyone to have a barrier in terms of thinking, hey, this is an AP course. I can't access this. It's really meant for every single student. And our instructor feels very confident in terms of the curriculum delivery, uh everything like that. So we just wanted to take advantage of the ability to offer another
026AP program, but it's just in place of anything. So we want to be cognizant of where we are with staffing. And so um we're not really adding anything new. It's just a replacement. Um and then cyber 2 and cyber 3 will remain the same as they currently are. Uh and then the other aspect is adding AP business with personal finance. This is also another new offering from the college board. So next year will be the first official year that this course is being offered across the nation. Um with this again we're really looking at this as a replacement course. Uh we have a course already that's a year-long course called business foundations that is already pretty popular at the high school that when working with the business teachers we feel like this could be a
027natural transition that a lot of students would take anyway and having again the opportunity for them to earn you know college credit for this course seems like a no-brainer for our staff. So we'll see what things look like in terms of enrollment and uh things like that as this year progresses. But again it's really uh supplementing a course that already exists. So we're not looking to add staffing or anything like that. So those are those are the main changes or updates for the program of studies. There's also a couple minor language updates. The math department, for example, wanted uh some modifications to the types of calculators they require for certain courses. And so that's all outlined in there. And again, thank you to Dr. Patch for providing all that information and working with our staff.
028So with that, I wanted to also offer an opportunity to ask any questions about any updates as this will be a discussion item for the board to consider for approval for next month. >> Not a question, but I had received two emails from two different people about the two courses that you're adding, and I had called Dr. or actually I came in to talk to him and learned that we would be adding it. So that's great. >> Awesome. >> I'm excited to let them know. Yeah. >> Cool. >> Um the design referred to as the kickstart program. >> Um this is new is the exam process and how that is end. >> Yeah. So as far as we know pretty much the same. Yeah. >> Just one other comment. Um along the same lines the
029AP cyber security and AP business uh since they are sort of considered kickstart those the accessibility of that's going to be very high. So we are encouraging as many students as possible. We want to try that to try those AP courses. So that is one thing we're concerned about when you're talking about you know uh sub subtracting other courses and adding those. We do want those to be legitimate options for you know most of our population the high school >> and that that's sort of a trend we've seen with the college board for example a few years ago when they offered AP pre-calculus as a firsttime course offering uh when I went to trainings on that it was the big emphasis was on accessibility for all students. Uh and so we've seen that uh over
030the last couple years of offering that course with 100% passage rate. Every single kid has passed that with flying color. So again, we don't know what to expect 100% with uh business or or cyber, but we feel really confident with what we're already pushing out for our students. So all right, with that, I'll turn it over to Mr. Magleico. >> Thank you, Mike. Uh good evening, Mrs. Mahalos, pres members of the board, and Dr. M. Stitch, thanks for letting me come to talk to you guys tonight about uh early entrance to kindergarten and the process for the 2026 27 school year. I'd like to begin by briefly revisiting the board of education's July 2025 decision to move that kindergarten uh birthday cuto off from September 30th to August 1st. Over the past several years, the
031Aurora City Schools has closely reviewed the long-term academic, social, and emotional student outcomes of children entering kindergarten at various ages. That analysis supported uh by early childhood research and in collaboration with other high-erforming school districts showed that students who are age five by August 1 experience the most consistent success as they progress through school. Uh these students typically demonstrate greater readiness for early literacy and numeracy skills, stronger social emotional maturity, and an easier transition into structured routines. Aligning our cutoff date with August 1st also places Aurora in line with other comparable school districts that have made similar decisions. This shift allows us to ensure that all incoming kindergarten cohorts are developmentally well matched um enhancing peer connections and reducing early literacy academic and behavior challenges. While this changes naturally raises questions for our families of
032children who have birthdays during the summer, our early entrance pathways remain available to support our students who demonstrate readiness but are not age five by August 1. So talking a little bit about our early entrance options. We have early entrance to kindergarten that is the pathway which students who do not turn age five by our cuto off date. Uh the district has decided to offer two types of early entrance. Regular early entrance and gifted early entrance. Both of these serve distinct groups of students who are considered advanced in academic skills, personal development and emotional maturity and very few children who are referred for early entrance meet the criteria. So, talking about the two differences, two different early entrance um setups that we have, regular early entrance applies to students who turn five between August 2nd
033and September 30th. We've updated this criteria uh to better align with developmental readiness. So students in this window will complete a formal cognitive assessment and need a score of 115 or higher um on an approved Ohio Department of Education measure for admission into kindergarten. We've removed the previous requirements of a standardized reading and math assessments and we no longer are going to require the gifted identification for these students. We've intentionally made the regular early entrance process slightly more flexible for those students who historically would have um met the previous district of September 30th and demonstrate both readiness of cognitively and social social readiness. Our gifted early entrance is reserved for students who turn five after September 30th. This process continues to operate under our district's gifted acceleration administrative guidelines and it is treated as a
034formal grade acceleration. The students in this cohort will undergo comprehensive assessments in cognitive ability, math and reading. Gifted identification in these three areas is necessary along with grade level achievement in math and reading at or above the 85th percentile. um that will stay in place and will be be required for us to assemble an acceleration committee and then complete the Iowa acceleration scale to determine if the students ready for kindergarten. Um the only change to this pathway is the date by which we will initiate it and that is for students who are turning five after September 30th. Um you know our families are highly engaged. They place a strong value on our educ on education. Um, as a school district, we want to make sure that all our students who begin kindergarten are prepared for
035success and are appropriately placed with true academic and social emotional peers so that they have a strong foundation for their long-term growth. Um, the next slide, this slide here talks about our Aurora City Schools early entrance packet. that will be available to families and posted on the district website. Uh this resource will outline the full procedures, timelines, and assessment process for the families for both the regular and gifted early entrance. Any parent that's interested in their child attending kindergarten for the upcoming school year needs to attend the kickoff to kindergarten parent meeting on Tuesday, February 17th at 6:30. That's going to be in the high school auditorium. Kindergarten registration is by appointment on March 4th and 5th here in the Cohensky Center and then kindergarten screenings and tours will occur by appointment on April during
036the week of April 13th and that's at Miller. We do have a note that uh there may be a change in the regular early entrance process uh due to potential upcoming legislation. House Bill 114114. It states that any child who turns five on or before the first day of kindergarten can be enrolled for the academic school year. If this passes, we will be required to adhere to these timelines. So, I'd like to thank Maria Goodman, uh, school psychologist Aaron Bradic, and gifted coordinator Becky Quinn. They all collaborated to ensure that our kindergarten early entrance processes are developmentally appropriate and aligned with long-term success. >> Okay, >> any questions? >> Thank you, Mr. Maglyanico. So, um just for the board, yeah, so if that passes, as you know, our legislature has uh been very active uh
037last few years uh with a number of changes and requirements. So, if that does pass, we will have to change our board policy again. So, we'll bring that back to the board. Um and then we would have to slightly change that process. So it will be a fluctuating date. It won't be set like we've always had it. So little different. Go ahead, Mr. Schneider. >> So just you you had mentioned that that cohort of students between with the birthday of August 2nd through September 30th will have a little bit of flexibility. Is that permanent or is that more temporary as this transition happens for next year? >> I I think that go made it clear and known so that we do anticipate as we transition two months now. So we're prepared to assess Okay, >>
038any other questions? >> Okay, thank you. >> Okay, I will uh try to be brief and then turn this over to Mr. Shiraldi. So, um one of the things that we talked about early in the year is coming back to certain uh portions of our goals, our district goals, and giving you some updates. So, I want to do that uh briefly tonight um with a focus on facilities and operations. And so, uh, some of our goals in this area, uh, revolve around trying to be, uh, more proactive with our preventative maintenance plan, investing in that to try to reduce work orders over time, and then also to develop, um, a truly sort of, uh, all-encompassing uh, capital improvement plan. So, we have made some good strides on that, but um, it's really going to probably
039take the rest of the year into next year to to have a really firm grasp on that. Some of it's pending on the bond issue. So I just uh put the two goals up there or the two portions of the goals that this pertains to. So um what I did was I just wanted to briefly give you an update on action steps and and then some of the challenges. So what have we done so far? We have been busy in the first semester. Uh so our cabinet, this group up here has been meeting uh with Mr. Arquilla back there uh trying to get a handle on the needs of the district. We've been meeting with the principles, the facilities based teams on a regular basis. And then one of the things that we did early
040on in October as a part of this process and this is a recommended step. We actually went out to our sites, we went to our buildings and we did site visits at all five of the buildings and you can see all of us uh almost all of us were part of this. So the principles uh custodian HVAC that's Jim Miller uh maintenance uh we call maintenance Mike Mike Mclofflin um operations at SL myself Mike Hayes and then Brian Sheraldi went to each building tooured it walked around and tried to have um you know an expansive list of all the projects that we we would need to sort of update uh our building. So we've done that. We have a monster capital improvement plan spreadsheet. So, we're just trying to get a handle on it, make
041sure we know what this plan would need to include. Um, some of that would be hopefully over time become preventative maintenance, sort of like on a rotation. And a lot of these are just big projects that need to just get tackled, um, that quite honestly, you know, are overdue. So, those are some of the steps we've taken. Additionally, um, now that we've got this list generated, uh, S is working closely with TDA, our architects and design architects. Um we need a whole slew of price estimates. Um we decided that the best course of action though for that is to wait until March. Uh and this is part of our uh essential plan uh as well. In March that's when the new prices come out in terms of uh you know just that annual price uh
042annual process of when new prices are available based upon inflation. uh TDA will get some early information on that but we will then get um all those uh projects priced out. We are also I don't PM may remember this miss Mr. Solski um in 2019 when Mr. Santelli was a superintendent we actually had OFCC come in and do an analysis of all of our buildings uh it's kind of old now but a lot of it's still relevant in terms of all of the needs uh that we need especially Kratic. So they can also give us an updated price estimate on all of those repairs in all five buildings. So both those things are kind of a little bit of a holding pattern right now, but both both those uh steps will be taken uh by
043March. Then we will be uh prioritizing what is a one-year plan, a two-year, a threeyear, a fiveyear, or sevenyear. We're looking, you know, probably eight to 10 years out uh on this cycle. Um and hopefully get some preventative maintenance cycles going as well. Um, and then what ends up on the triage list versus the capital improvement plan, it's pretty well defined if you look at our essential plan right now, but that could still um shift a little bit uh as we enter into the summer. Um, and then obviously exactly how this plan plays out. Uh, much of that's going to be dictated on what the community decides with with the essential plan next November. So, uh, many more steps ahead. So just for a little uh context in terms of challenges and in terms of
044context and I know many of us already know this but um part of the reason why uh we have such an expansive list of capital improvement projects is because when this district was growing rapidly um we needed to build Leighton uh and we were not able to pass a bond issue. So for the past, you know, almost three decades, we've been taking half of those latent payments out of general funds and half out of our permanent improvement funds. We literally just in December 24 made the last payment, meaning we're actually getting our full permanent improvement monies each year. It's about 880,000 uh roughly. So um a lot of these are delayed uh due to to uh not having uh a bond for Leighton. So you know, we're trying to play catch-up. Um, and the PI
045is very helpful, but it's limited, which I'm going to turn it over to Mr. Sheraldi in a moment, and I know this is in your packet, and you'll sort of uh understand a little bit about this. And then what's what's tough about this is that we're trying to be proactive. Uh, and we're trying to budget and have a plan. Unfortunately, um, due to the age of some of our infrastructure, some of it is still very reactive. And I put a few examples up there. The track, we weren't planning on spending, you know, that amount of money this summer. We had some issues with the track. um HVAC which had a air air handler number nine as I I already know the name of it over the high school which uh failed and Mr. Quill is
046working on um bidding that out for replacement. That's $150 to $175,000. Um Harman and Power, I mean, those were none of that was was planned. So, we're still we're we're we're trying to get a handle on that, sort of work on things that that we would have liked to have done in the past and hopefully in the next year or so, see what happens with the bond issue, we can have that plan, um have the funds, and you know, potentially look at at being a little bit more proactive with this. That's sort of a a really quick update. We'll we'll provide more information as as we work on this project. And I think that tees it up perfectly for Mr. Sheraldi to talk a little bit about our permanent improvement plan, that $880,000 and sort
047of where we are uh with this already. So, Mr. Sheraldi, it's all yours. >> Thank you. Uh Dr. Milstitch, I mean, he covered it pretty pretty well, but this is kind of uh so you can actually see the actual numbers. As he said, our estimated revenue for our PI uh levy is about $880,000. Um we carried over 186,000 from last year fortunately, but as you can see, that money goes very fast. You know, this was probably set probably at the end of October. So, um we spent almost a million dollars in not even half a year, half a school year. Um, some of it fortunately was us, you know, our proactive planning of things that will need to be updated and replaced, which is good, but a lot of it has had to be reactive
048to things that needed repaired and fixed right away. Um, as you can see, like you mentioned, the HVAC air handle is $175,000. Um, we are still betting that out, so it might change from there, but that's kind of what our estimate is for now. Um, but this kind of gives you an idea of all the different things. um you know that we need to consider when we're using these PI funds. Um we do have two other uh funds within our permanent improvement. Um we have the uh turf fund that we transfer about 40,000 to every year because uh that money will eventually be used to replace and update the turf and track. um which I don't know how many years that has left but >> roughly seven is is our best guess now. >> Um
049so that'll in the next 10 years that'll need replaced. So we have a fund set aside for that um that we're actually saving money and then we have an equipment fund uh in our PI that it has about $240,000. We're not actively putting in it putting anything into it, but kind of have that set aside for you know you know in case there's a catastrophic like something breaks uh we kind of have that emergency fund uh to repair that kind of like the air handler. So um we didn't feel like we wanted to use that money on this air handler because we still had uh these funds remaining. Um, but that's kind of how we've been utilizing these funds and along with those other two funds to uh stay on top of of all of
050our our maintenance and repair needs. Um, SA's done a good job of, you know, having a balancing act of what needs done right away, what can be put off. Um, like Dr. Milstitch said, there's a lot of catching up to do. >> Questions on the PI fund? And eventually we'll have a nice bigger spreadsheet that goes out a lot further with a lot more numbers and things for you. But this is kind of uh this is what we have for this year. And as we continue to build and depending on the bond issue, it's it's going to adjust and change. But I appreciate everyone in the district who's helped out, all the principles and um custodians, maintenance workers. They've done a good job of walking us all through the buildings and pointing out every every
051item. You know, we've even down to furniture, making sure that gets updated and stuff like that. So, um really getting things on a rotation. We have a nice technology rotation that was implemented years ago and it's done really well for us. So, our goal is to get some more things on that type of rotation so we don't fall behind again. And that's really the goal of this capital plan and we're on our way there. monthly financial. >> So, do you want to just continue with your report? Okay, thank you. >> Um, on to my financial reports. Um, for the month of October, expenditures exceeded revenues by 4.5 million. This decreases the general fund cash balance to 20,489,664 to end October 2025. through the month of October. So fiscal year date revenues were 07% greater than
052projected while our expenditures were 2% greater than projected. So we're still pretty pretty close in line with what we've projected for the year which is good. We're we're kind of sticking on track. Um also October was a three pay month which is why those um expenditures exceeded by so much. So we had three payrolls in the month of October. uh previous years though that it came in November and December. So you'll see some of those monthly expenditures be skewed a little by by that. It was a little earlier in the year. Um for the month of October, revenue is up 70 almost $77,000 compared to last year. Um year-over-year change of 11.5%. For the fiscal year through October, revenue is up a little over a million dollars compared to last year. a year-over-year change of
0534.6%. Um the month-to-month comparison is due to increase. Uh our tuition revenue has increased and our school foundation. So the state funding year to date has increased a little bit. Uh um and the year to date is mostly driven by tax revenue and again the slight increase in school funding um based on some of the slight changes they made to the foundation formula. But again, that's going to be a short-term increase. The way the formula is built, eventually we're going to be looking wealthier as as a locality and their state share is going to go down. So, they haven't fully phased in that that formula and updated the cost input. So, they're partially there. Got to get all the way. Um uh revenue received through October totals uh a little over 24 million of the
054annual budgeted total of 53 million. Um we have about 20 29 million remaining to collect um through the rest of the year estimated uh for the month of October expenditures are up 1.5 compared to last year a year change of 42.8% 8%. Again, that's mostly because October was a three-paid month uh this year compared to a two pay month last year. That's pretty much the difference there. Um for the fiscal year through October, expenses are up uh a little over 2 million compared to last year. Um again, the three pay month is carrying a lot of that. Um but just a general slight increase in salary and benefits um causing that. Um and we had the big severance payoffs as well early this year which is attributing to those salary increases. Uh expenditures through October
055to 18.4 million of the annual budget 52.9 and the amount of budget expenditures remaining is 34.5 million. The total cash balance for all funds is $22,876,680.36 with the general fund having a cash balance of 20,486,663. Uh this overall cash balance is 4.6 million less than that at the end of September. Um which again this time of year we're not really bringing a lot of revenues and um expenditures. they always continue. Um, just for it's not in any of my reports, but there have been a number of legislative items for property taxes that have been uh pushed through legislation and now Senator uh Governor DeWine. Um, some schoolboard officials are pushing for some vetos from Governor Dwine. U, none of them have an immediate impact on us. So, you know, there are some districts that will
056immediately lose some revenues. Fortunately, we are not one of them, but they could have long-term impacts on us. So, we'll keep a close eye on it um and continue to update you on on what that will mean for us going forward. >> Okay. Thank you for that. Does that conclude your report? >> That does conclude my report. >> All right. Exhibit D1 is a resolution to approve financial statements and reports. May I have a motion, please? Second. >> Are there any questions for Mr. Shiraldi? >> All right. Then please call the role. >> Mrs. Mahalis? >> Yes. >> Mr. Achim? >> Yes. >> Mrs. Schneider? >> Yes. >> Mrs. Click? >> Yes. >> Mr. Sabolski? >> Yes. >> All right. Thank you all for those reports. Right. Moving on to new business. We have exhibit
057E1A, which is a resolution to accept gifts and contributions. May I have a motion, please? >> Second. >> Um, are there any comments or questions about the the list of donors other than we just say thank you to them all and they're posted online for anyone who wants to see who donated what? Mr. Shaldi, please call the role. >> Mrs. Click, >> yes. >> Mr. Achim, >> yes. >> Mrs. Mahalis, >> yes. >> Mrs. Schneider, >> yes. >> Mr. Sabolski, >> yes. All >> right. Next, we have 10 personnel resolutions, and I'll take them all together without objection. Um, I'll read through them first. Exhibit E1 B1 is a resolution to accept a resignation. Exhibit E1B2 is a resolution to approve the introductory appointment of support staff. Exhibit E1 B3 is a resolution to employ
058support staff substitutes for this school year. Exhibit E1B4 is a resolution to employ licensed substitute teachers for this school year. Exhibit E1B5 is a resolution to employ part-time support staff. Exhibit E1B6 is a resolution to award a supplemental contract to non-district personnel. Exhibit E1B7 is a resolution to approve the reclassification of a licensed staff member. Exhibit E1B8 is a resolution to approve two leave of absence requests. Exhibit E1B9 is a resolution to employ long-term long-term substitute teachers for this school year. And exhibit E1B10 is a resolution to employ a building substitute teacher for this school year. May I have a motion for approval? >> Second. >> Any comments or questions on any of those? Then Mr. Sheldy, please call the role. >> Mrs. Schneider, >> yes. >> Mrs. Mahalos, >> yes. >> Mr. Akum, >>
059yes. >> Mrs. Click, >> yes. >> Mr. Sabolski, >> yes. >> Resolutions are approved. Exhibit E1C is a resolution to approve the 20 2026 to 27 school calendar as presented to us last month. May I have a motion, please? >> Moved. Second. >> Are there any comments or questions about it? All right. Then Mr. Shroy, please call the role. >> Mrs. Click, >> yes. >> Mr. Sabolski, >> yes. >> Mrs. Mahales, >> yes. >> Mr. Achim, >> yes. >> Mrs. Schneider, >> yes. >> All right, the calendar is approved. Exhibit E1D is a resolution to approve the 2027 to 28 school calendar as presented to us. May I have a motion, please? >> Moved. >> Chair Seconds. Any comments or questions about that calendar? Mr. Mr. Sheldy, please call the role. >> Mrs. Click, >>
060yes. >> Mr. Sabolski, >> yes. >> Mrs. Mahales, >> yes. >> Mr. Achim, >> yes. >> Mrs. Schneider, >> yes. >> All right. And that calendar is approved. Now, on to discussion items. We have the um program of studies for next school year. Is there anything else you want to say about it? We have the 54 page document. We can read through it before next month. And >> it's not really that long. It's just each page was really isolated to show what one particular change was happening on each thing. So yeah, it's not that extensive. So, >> all right. Any questions or any comments about it yet? Okay. So, we'll be looking at that. And then the nutrition compliance report. Did you want to say something? >> Sure. So, uh this is really just uh
061a compliance type document. We have already updated all of our um board policies and you can see that at the top of this in July when we did that. Uh but uh we have nutrition group as our vendor right now. we have to make sure that we are in compliance uh which is what this document is provided and then it's also something that we have to provide for the state um as part of our survey and then respond to uh some of the items in that survey. So it's not something that needs to be approved um but I did it is something that we need to bring to the board so you're aware that that these are the standards and this is how uh we operate. >> Okay. Thank you. And then under board items
062Mrs. Click wanted to say something. >> Yeah. to mention that um the capital conference that Paul Molly and myself 2018 um it was really a great opportunity to represent school district to meet with administrators and board members and what's working well in their districts um you know as well as attend the various learning sessions which I'll pass on to just talk a little bit more about >> um so like any good conference there's just a lot of sessions to be able to choose from but um some of the big themes I think shows what direction a lot of school districts are moving in and what needs to be focused on um big focus on strategic um innovative governance um many ideas about how boards can use long-term planning better data um and stronger alignment with
063district goals to make more proactive decisions and I have to say I mean our um alignment is just I mean we I feel like very in what we do that um there was also I think in so many of the sessions a very strong emphasis placed on finance funding sustainability uh a lot of the presenters talked about what's happening with state funding um the various levy and bond strategies and how districts are trying to maximize a lot of their resources while um responsibly for the future. So a lot of the stuff that I think we're going to be focusing on and talking about in the next year continend relationships transparency and all that stuff. >> Okay, great. Thank you. Are there any other board items? No. All right, then. Could I please have a motion
064for adjournment? Second. >> All right, Mr. Shy, please call the role. >> Mrs. Click, >> yes. >> Mr. Sabolski, >> yes. >> Mrs. Mahales, >> yes. >> Mrs. Schneider, >> yes. >> Mr. Achim, >> yes. >> Meeting is journed. Thank you all.