001of the board of education to order to the stands nation. Mr. Bison, please call the role. Mr. Aim, here. Mrs. Click, here. Mrs. Schneider, here. Mrs. Mahales here. Mr. Sabolski here. All right. We begin tonight's meeting with special reports and recognitions. Tonight we have exhibit A1 which is a resolution of achievement to recognize and congratulate Paul Barren Min Lee, Max Moyer, and Brody Peters for being state winners for the Sol for tomorrow competition. May I have a motion, please? Mr. Bison, please call the RO. Mrs. Mahalis. Yes. Mrs. Click. Yes. Mrs. Schneder. Yes. Mr. Sabolski. Yes. Mr. Akum. Yes. All right. Students, would you please come forward and get your certificates down this way? Congratulations. Okay. Well, uh, thank you. I had the opportunity to talk a little bit about the boys and their accomplishments.
002So earlier in the school year, we received word from Samsung uh Samsung Solve for Tomorrow selection committee that out of thousands of submissions, Paul Baron earned top honors in the state of Ohio for his submission to the contest. Now, the Solve for Tomorrow contest aims to raise awareness of crucial community issues and cultivate social responsibility in future leaders. Paul's project, for instance, involved creating an alternative battery that uses maganese instead of lithium. Maganesees is the 12th most abundant element on Earth is less toxic and more common than lithium. So this innovative battery also combines with carbon dioxide which is a greenhouse gas to generate electricity while producing a less harmful byproduct and simultaneously reducing atmospheric carbon dioxide. So as Paul advanced to the national level, he recruited a team of students to enhance his project.
003Uh, the group composed of Steven Lee, Max Moyer, and Brody Peters worked for several months after school with support from adviser and AHS science teacher Laura Bell. The team then created and submitted a video presentation explaining the benefits of their alternative battery for the national competition. So, as the state of Ohio representative at the national competition, the team earned a $12,000 prize package from Samsung Products for Aurora City Schools. The package includes five Galaxy Book 5 Pro 360s, five 27 inch view in uh Viewfinity highresolution monitors and one sound tower. all of which will be used to help enhance the science classroom experience at Aurora High School for the 2025 2026 school year. So, congratulations to Paul and to Stephen and to uh Max Brody Scott practice, but uh also to Ms. Bell uh and
004thank you guys for your time and for your great prize package that you'll be sharing with us at the high school. So, congratulations I appreciate that backstory. I wasn't even sure I could ask intelligent question. So, appreciate that. Congratulations. And if you if you all would like to leave, you're welcome to leave or you're welcome to stay, whatever you'd like to do. But we appreciate you being here on a summer night. All right, we have no public comments tonight. So, we will move on to the approval of minutes from the regular meeting of May 19th. May I have a motion, please? Move. Second. Are there any um edits or additions to those minutes? All right. And Mr. Bolson, will you please call the RO? Mr. Solski? Yes. Mrs. Click, yes. Mrs. Schneider, yes. Mrs. Mahalis,
005yes. Mr. Akum, yes. Minutes are approved as written. All right, all right. Uh this uh month's superintendent assistant suit superintendent for curriculum report is going to be a combination and we have guests here today from then design architecture uh who are going to share their four proposals that the uh construction committee has been working on as alternatives to the bond issue that uh did not pass uh this past in November 2025. Um, I will turn things over to Cheryl who will uh get us all set up here and to project and she'll takes us take your time. Uh, she'll take us through each of these. Uh, and um, if there's, you know, questions for the board, uh, you're more than welcome to ask those. Uh what we're uh hoping to do is give you time
006to kind of see uh what the proposals uh that we came up with as a committee were and then um give you time to digest all of that and provide some direction in July for for Paul uh as he uh takes the next steps as to which of these proposals you believe would would be best for us to pursue if if any. Okay. Okay. I got to connect all of this but you know we've been engaged with the district um and a planning effort for several years now and it came to culmination um in November for a bond issue for a new 9 through 12 high school projects project um and improvements at the other schools. Now, the mindset behind this that project really was to try and address all of your district-wide facility needs
007in one fell swoop. So, you wouldn't have to go back to the voters in 10 years or 20 years um for facility needs in terms of space primarily. Um so, that was actually the approach to that, but we know the result of it. Um it was rejected overwhelmingly by the voters uh last fall. And I do have to say Aurora was not unique to this. This is a trend that we've seen um since COVID hit. It is becoming incredibly hard to pass bond issues. Where it used to be between 50 and 75% chance of passage, it's inverted now and we're looking at like a 25% chance now of passing it. So something that all districts are are trying to deal with across the state and even has spilled over into operations. Um so what we
008heard um after the failure of the bond issue uh were two main points that were repeated you know comments. The master plan was too large and it was too expensive and we understand it right concerns of the community of the economy of the world state and so forth. Um it was just too much um and that the community wanted to see the essentials addressed in um in in a further plan. So that's what we're here to present tonight. So, we are going to present four main options. Um, just another look at last year's plan with updated 2025 costs. Those 2025 costs are applied to every option that you see. Um, so we'll look at option one, last year's plan. Scott's going to present a new elementary school plan on the Kratic site. Um, option three,
009Claire will address about just simply closing Kredok and expanding on all the other school facilities. Sam's the high school. Um then we're going to talk about the triage list of district needs and these really are responding directly to just the essential needs that we have here um in our facilities and we were asked to take another look at an auditorium to put that cost into con context um and have an update on that. So with that said, option one, the new 912 high school, um new 9 through 12 high school, and then a shift in the other facilities, we close Kratic. And when I say a shift in grades, once we have a new high school, we can then take middle school students that are at Harmon, put them into the existing high school, the
010students that were at Leighton now go to Harmon, and so forth. We had two options, a green plan and a white plan, and we went with the green plan. Um, and you, if you recall, the previous bond issue was 135.3.4 million, and now we've updated it and it's only $135.5 million only, I say. But, um, the increase is only a couple hundred,000. And I'm sure you're wondering why. Um, when we solidified our costs in early 2024, we were still waiting for the state's um, 2024 cost set to come out. So, we gauged what we thought the inflation would be um for that and we were really close. We were within two ten of a a percent of what inflation turned out. But what the state also did after we'd already finalized our costs was they
011made an adjustment to your regional cost factor. So all of the costs are called baseline and they're the Columbus area. At that point in time when we when we did this planning, our area here in Aurora, which is zone 8, region 8, had an 11% increase to baseline cost. It cost that much more. And what they've done over the last two cycles is reduced that. They they think they overshot. So that reduction in your regional cost factor is now 4.5% compared to 11. And it's offset the inflation factor over the last two years. So that's why the cost has not moved. Um, we did just want to show you that just so you are aware as you're comparing the other options how that looks against this plan. Um, and um, you know, you can decide
012if you want to move forward with this or any of the other plans. But that's the number today. Okay. So option two is to build a new uh first through third grade elementary school on the Kratic site. We did investigate the Kratic site um back uh on our first review of this before we went out uh the first time. At that time uh we looked at a much larger facility. I think we were looking at like prek through three. We were trying to fit it all on the west side, the left there of the site towards Aurora, the Aurora in um and it was making us have to do a three-story building and all these things and this site just didn't work out. We were trying to save the transportation facility. So, in this plan,
013we're building the new school. We're going to construct a new transportation facility on this site. So, we're going to be moving some things around. There's going to be some phasing. Um then at Miller we're going to add five classrooms uh for the preK and K grades. Um and then at this site on on this building we would this plan proposes that we uh add about a 2,800 foot addition to this building uh to house the board of education. Um and then in this cost also includes the abatement and demolition of cratic the abatement and demolition of the bus garage and then the triage lists that uh Cheryl's going to uh kind of explain at the end without any credit items because uh will be uh replaced in this in this option. So I this slide
014animates I hope so we're going to look at the phasing. So this is the existing site. Credex right in the middle. Uh the fields to the left, the bus garage and bus parking to the right there. Um when we're looking at the site, we're always looking up how we're going to address storm water and things like that. So probably the north portion of this site would be taken up by a fairly large storm water basin. That's the lowest part of the site. Um we would relocate the playgrounds into that area in between the different uh buildings uh of Kratic split into three different additions. So kind of in there at that in that parking lot. Um and we are relocating the playground temporarily during the construction because we would build uh parking and transportation for
015the bus garage on that on that where the playground currently is. That will allow us to move the bus garage, I'm sorry, and the transportation department bus parking over to the west side of the site there, freeing up a large area for our new uh first through third school. The students would stay in Kratic. We would build the school. So again, that's just an idea, a conceptual footprint of the school. Um, it's 106,000 square feet, right? About 106,000 square feet with playgrounds. Um and then once so once everyone moves in, we'll finish the demolition of the existing incratic building and we can finish the site. So there'll be a parent we try to separate a parent drop off loop from a bus drop off loop, staff parking from bus parking and event parking and things
016like that. Again, it's conceptual, but this is how we envision this site u fitting everything that we need for option two. Before we move off this, the cost there for this master planes at the bottom there. So, it's significantly less than option one. And then part of option two would be to add an addition about uh to the back of Miller. Uh so again, that's five classrooms. So we're just kind of extending the corridors that are already there. Um you know, there was an addition put on I think in 2010. So, we would extend that addition, add five more classrooms at Miller um for more classroom space there for preK and K. And then, it's a little hard to see because I drew the addition in a darker color, but off the back of this
017building, kind of an L-shaped addition to the south and then to the east that would house um the new board of education offices. I think that's all for my diagnos. Okay. If you go back, do you believe? Yeah, that Yeah, that's the intent. So, that's what we're always looking for. Um, this plan, I think, has room like that that drive has room to grow to the west if it needs to grow. Again, it's just conceptual. Um, so I don't have an exact figure of how many parent cars that parent loop would make, but that is always the plan. We want to get all of the traffic onto our campus and off the side streets. The playgrounds are just those little in this scheme. They're the like these little brown areas here. Yeah. So, one would
018be off of each wing. So, uh you might have a a first and second grade playground and a third grade playground or you know you might provide them that way depending on the ages of the kids. It would. Yes. Was there consideration for underground. So we haven't this this is just conceptual so we haven't made any final calculations. That's always an option. Underground's always an option. It's just much more expensive. So we try to do as much as we can on the site. I mean that's a pretty big area there for that. And you can see we still have a little bit of room to shift shots south if we have to. Can you clarify if this was two or three stories? This is two. Yes. That's very important. Sorry I I missed that. Yeah.
019When we looked at this last time it was three stories. It just didn't seem to fit. seem to be out of scale with the area. So, this is just a twotory building for a building like this, what would be the timeline for like would the students be in the building for one school year while the new building is being constructed or would it go beyond that? Yeah, so usually our design period is probably usually about 18 months. So a year and a half in design and there's uh typically a building this size would be uh it would safe to say for now let's assume 24 months of construction. So it' be a a couple of years before we transfer and the phasing adds a little bit to that too. So, but as we're in design,
020we'll we'll probably start the construction and phasing of the bus garage. So, I think that 24 months of construction, the bus garage moving, I keep saying bus garage, the transportation department moving should be um within that time. We we do have a program. I think Cheryl better idea. Okay, she's she's got she's got the list. I don't want to misspe on anything, but yeah, we did develop that square footage. We uh base the square footage on we call program of requirements. So, understanding everything that needs to go into it. Yeah. All right. So, I'm clear. Option three um includes some of the same things as option two, but the big difference is that Katr would close. So then the students that are displaced from that closure um would find new homes in Leighton, Miller and
021Harmon. So grade configurations then would be Miller, PreK and K. Same addition as what you just saw in option two would be needed there. Leighton would be grades one through four and I can talk through that little diagram in just a just a moment. Harmon would be grades five through eight. So an additional grade level there. And then similarly to the other plan, this building would be added on to for the board office. Um, so the conference center renovated and expanded. Katic would be abated and demolished. The triage list, which we'll talk through in a little bit here, would still need to occur to bring buildings up to um standards that are needed. And then the abatement and demolition of the bus garage would occur and a new bus garage would be on the site
022where it currently is. So, Leighton, just to explain this here, it's um showing a floor plan that's overlaid there. And then one more little leg coming off sort of coming through some of the corridors that are being used as small group rooms actually right now in some of those locations. Um so that's actually showing a two-story edition off of one of the spokes basically of Leighton. that area of the site really is the only area that's open and kind of buildable around there. Um because you got the parking lots close to the building on the east side, you've got the detention and sort of pond basin over there on the west side. So you're pretty landlocked actually with that with that building. Oh, I'm trying to advance with the button Harmon. Then we would be
023looking at doing an addition to the north. So, this would actually be displacing that parking lot where the drop off loop right now is occurring. That would move up to be next to the tennis courts. So, you could still have that drop off loop there and that parking there, but the building would need to expand. That's a singlestory addition to create room for another grade level. And right now it's set up sort of to mimic some of the layout that's in the existing building. Knowing there are pros and cons to that layout, but knowing that those grade level sizes are are working out sort of well for the collaboration in those grade levels that's occurring. And then these Scott just talked through. So these are the additions to Miller for prek and K. and then
024the board office and conference center which is a little dark but you can see it kind of forms this L as far as the expansion that would be needed to move the board office here. So that I believe is option three in a nutshell. Any questions on this? Otherwise I'm going to turn it over to Cheryl. I keep trying to use this clicker. I need to stop to go through. So to go back to the transportation facility. Um, based off memory, I don't have my sheet. It's about 9,000 square foot uh building. It would have a bay dedicated for washing buses as well as I think what was it South three uh service bays to service the buses. Um, the other spaces in the building are all support. So, you'd have maintenance, you would have
025tool crib, you'd have storage area, tire storage area, uh, locker rooms and a kitchenet. So it really is, you know, base minimum. It's not really frivolous. It's it's um pretty pretty not bare bones, but we we we peeled SA back a little bit from the original uh program that we were looking at, but we'd be happy to share that program with you um after the meeting. We'll send it to you, can forward to the board. So onward to the triage list. Um, so we sat down with S and the administration and and we wanted to try and identify and prioritize the essential renovation work that was needed at these buildings, things that just can't can't wait or be kicked down the road that will keep the building serviceable and manageable and operational over the near
026future. Um, so several conversations back and forth and we came up with a list of about 70 items. That's a collective total of all the facilities in the district. Um, and then we took that and we classified them again into in between priority A, which is most immediate needs, imperative needs, and D. Well, maybe we can wait another year or two to address these. Um, but they're still needed. And and the re the reason that this is such a a extensive list is as these building buildings age, the amount of work and renovation and replacement grows. But the PI levy hasn't. So, our needs have now exceeded how much money there is in the PI fund, a challenge um Mr. Sal there has had and administration has had to deal with for many years. Um
027so, these priority renovations, like I said, almost 70 items really focus on warm, safe, dry, a lot of paving, a lot of HVAC component replacement. We're not talking about system replacement throughout. We're talking about replacing that chiller, replacing that boiler, replacing that rooftop unit. that is well exceeded um their natural life and will ultimately fail if we're not proactive and get those replaced. Another good item is the elevator replacement at the high school. The um that's something that needs to be addressed just as a safety issue. That elevator is uh the manufacturer has been gone for many years and the parts are no longer available. So it's items like that that we say you know our priority. So we try to summarize that list here in this slide. And if you look um now realized
028it right here this middle box you'll see we have taken all those priorities and we've categorized them into two separate columns. We have our minimal scope and then our enhanced scope. When you look at the minimum scope at the bottom you can see we're almost at $12 million and the enhanced scope we're about 20.6 million. The main difference between these two costs primarily are in two categories. One is the paving. So, in the minimum scope, it's just addressing the most needed parking lot replacement um in in your district facilities. However, in the enhanced scope, it also addresses GreenMan Way, which by the way is one point uh 1.2 miles long. It's very long. Um so, that that's the diff one of the items that um contributes to that delta and that difference. The other is
029kitchen equipment. Do we peacemeal replacement of certain pieces of kitchen equipment in various schools or when we know that they they've all well exceeded their life and will fail sometime in the near future, do we address it all at one time? So, that's the main differences there. You can see at the top left um in green, I've tried to categorize some of those big ticket items in the enhanced scope. You could see uh Greenman Way and parking lots collectively have a price tag of $5.6 million. It's a substantial number. Then we have our HVAC, our kitchen equipment and select roof replacements categorized there and itemized there for you. Now Scott mentioned earlier um you know that triage list being built into options two and three. What we did there and you can see here in
030this column at the right is we removed the scope related toratic which was over somewhere between two and $3 million. So that $7.6 6 million has no scope associated to cratic improvements and that was the number that was plugged in to plans two and three. There any questions before we move on? Oops. Now I'm doing it. And lastly, the this little uh sneak peek uh snapshot of what a new niatorum could cost. Again, this is um about a 25,000 square foot facility that we're um pricing out here. It would be an eightlane competition pool. Um it would have all the spectator seating, all the bleachers. Um it also would include a diving well. Um you'd have locker rooms, three different locker rooms, and then all the support spaces that you typically see for a facility
031of this type and size. Um a few years ago when we first looked at it, we were in the $13 million range. And you can see here today 2025 cost uh is about $14.8 million. The picture on the side represents um an auditorium project we just finished for Sanduski High School. It actually was a hybrid renovation addition type project. So not the same um magnitude of scope, but this that renovation edition project was over what was it between eight and 9 million. So, it's it's a costly um type of facility. So, with that said, we did um have at the did have at the end an opportunity for additional questions that you may have. And that is where was it proposed that that would be located? So, we didn't really put it in any plan
032or at any building. Um you could do it standalone. You could do it attached to the high school. Um we haven't vetted it out that much yet. It literally was taking spaces and how much those spaces cost and and compiling them together to get to this 25,000 square foot. Any other questions? We threw a lot at you. So then with the triage ops, does that include then um repairs done to and that's the case like how sustainable is that to keep repairing a building that is already that old? Yeah. So in um the plans that we showed KRock was going away in options one, two, and three. Um so the costs let me go back to Whoops. So you could see let's find it triage list. This we did not include renovations in there. So
033you can see that 17 6 million compared to if we include Kratock, we're at 20.6 million. So, we're not um we're not attributing or allocated any money torch renovations in those plans for the very reason. But for option four, that is included. Correct. So, you have Yes, for option four, it is included within um this main chart here. And then we just showed you how we extracted it there because this was included in the other plans. ific goes away. So you can see both numbers somewhere between two and three million dollars um for justic improvements. Correct. Right. How old That's a big question. That's a deep deep question and and and it's a valid question. Yes. Right. So, if memory serves me right, it's somewhere around 100 years. 1911 and then the other parts. Yeah.
034So, there's a different there's another layer to looking at that beyond just the cost to repair it because you can repair anything. You can fix anything, but does it still function for your educational program. That's another consideration to layer on top. You're still stuck if we renovate it with the same layout, the same size of spaces, and you know, the just the same the same footprint. So if it if you can renovate it and it functions well for today's um programs that that's one thing but if it doesn't that's that's another you are correct. I don't even think that's a viable option. I mean, I appreciate that you that you priced it out for us, but yes, I mean, we evaluated it, the state evaluated it, and the recommendation on all parties of of architects
035and engineers um were to close the building. You're welcome. Anything else? I wonder if you would be able to I know this was emailed to us. I didn't want to print it at my house and I didn't anyone at the board office, but would you be able to make packets for us so that when we meet to discuss this, we have it all in paper? Absolutely. Absolutely. And we'll include the programming spaces so you can see what type of spaces we're in each school in terms of uh whether it was a new school or um the additions as well as the transportation. And we can send you that triage list as as well. So you can see actually all those itemized renovation work. requirements. Excuse me. Yes. Yes. Um, we might provide a summary for
036it because it's kind of a complicated document. It's not really easy to read and follow. So, we'll provide a summary with with that so that you can see in a snapshot as well um what that program entails. Um, I also realize that these are preliminary drawings and speculation stuff, but um especially like when you look at option Especially when you look at Herman there, the addition there, I feel like it's it's creating a lot of space where there's potential for classrooms without windows and natural light. Um, even option two, it looked like a lot of pavement. Um would there be consideration to go into place that would kind of help make sure that classrooms have windows that um there's green space available um yeah the students that are going into the building. So that is
037absolutely a possibility we can do. So we take here's Harmon um here up the at the screen and your existing building footprint here you could see it already has a lot of internal classrooms that don't have natural light. So that type of study is what we call reprogramming and it's going beyond renovation beyond addition and actually now we're going to change the how the the walls are. We're going to introduce natural light through whether it be skylights or other means. Um so we absolutely can do that. site the new building redesigning new buildings every learning space will have natural but you're right there is a lot of pain we're trying to fit a lot of stuff on so the additional cost you could look at putting some of the storm water underground and we can
038look at trying just to speak to at least one a little bit. The addition actually has potential to have windows in all of those classrooms. The challenge really is the existing building because there's so many classrooms that are embedded in there. So, I think the way that you would have to get daylight into those classrooms would be skylights or those solitude, you know, some something from above as far as getting natural light into those spaces. And then the um Leighton edition, we had challenges with two of the existing classrooms as far as where the addition would connect. Um one of the options we looked at was doing some smaller rooms that kind of bridge out so you get still some windows on those two classrooms and then move forward so you could get windows on
039all the others. With regards to options two and three, um do any Does that the price of either of those include some of the major items on the triage as far as obviously product? Right. So in so in option three here we have the triage list here at the $7.6 million. So that's everything in that list we just looked at except for what's associated to Bradock. Same thing in option two. They're both included or they're included in both. And that's something too. I mean, that was our first pass at collecting, you know, these priorities. It it might morph into a reduced uh triage list or an expanded triage list. There's many more beyond the 70 70 so items that we included. Um, but these were what we identified as a group as the most urgent
040uh necessities. Is there any potential to go up to the second on any of those wings and we didn't look at that option. I think that doesn't that building have a peaked? Yeah, I think it's got a slope roof. So, I don't think so. Um, it would I guess it would be challenging with the equipment that's probably above in those spaces. So, but that we'd have to get a structural engineer to look at that structure too, see if it was possible. an option three. Yeah. We'd probably need to expand the storm water at Leighton a little bit, but we'd want to calculate how much additional runoff is there. And the runoff I think it's all that basin behind, right? the pond. That's Yeah, that's what we were talking about. Yes. Yeah, that's my understanding. Slopes
041that way. Yeah, I think that was designed for that purpose for that site. So, yeah. And I I would think in the grand scheme that much of an addition isn't that much as far as impacting that pond, but we didn't dive into those calculations on the site. foundation continues to be a struggle. Uh it's a great point uh Mr. Solowski, especially for option three as we add on to it. Um we uh if you recall in it my first year uh to go along with the pandemic um we had to uh raise the commons area and the science classrooms and um re reestablish the foundation underneath there after uh it's been about five years now. There's some slight sloping starting again. And that my understanding as we went back and looked uh was built on
042a wetland area uh before the uh uh if you talk to the folks that have been around Aurora for a while um that used to be a wetland area. So there's still some settling taking place. So there could potentially be some hidden costs with adding on to Harmon. It would always always could be. Yes. We have not included any addition. So we're basing on concept right just square foot and size and so forth. So you know this plan wants to be vetted out further and we come to find out you know most likely that the soils are unsuitable and we have to bring in um better soils and all that that definitely will have an impact to the cost. Absolutely. Same thing with underground uh water retention on and on on either plan two or
043three. Um if we had to go to underground storage that would increase the cost as well for water water storage. So really think of these as thought starters, really conversation starters uh about some of the possibilities that um you have different pathways for future improvements that are at a more palatable cost. There's many more. We didn't you know these are the first four or three three additional um that we wanted to bring to you tonight. I know that the niatorum is a frequently asked for um item. Is there a way or do you have um operational cost that would be associated with that? That would be so I actually have chime in you all who have any additional information. I actually have Kent school's operational expenses from a few years ago uh when we were
044working with them on some items. So we could forward that along. I'm sure they wouldn't mind. It's a few years outdated, but it was really good information. They were able to extract the exact cost of operating that pool from the rest of the building it's attached to, whether it was I don't know if it was metered separate or whatever, but they were able to do that. Um, so we do have some information we can pass along. Okay. Anything else? All right. Then we will get together the board. have a work session and go through your options. Thank you. All right. Thank you. Thank you. Does that Does that conclude? That does. I think that's enough for you to ponder. All right, Mr. Vos. Uh, thank you, Mrs. Vales. Uh this evening I have four resolutions
045for your consideration. I'll start with the financial report general fund financial report and this is for the month of May. And in May our expenditures exceed revenue exceeded revenues by about $4.5 million decreasing our general fund cash balance about 17.7 million uh 11 months into the fiscal year. Uh revenues were about one and a half% less than projected and expenditures about 2.8% 8% greater uh revenue side. Uh main thing to mention is our property tax in the property tax allocation category. We received $75,440. Uh that which is the Summit County tax roll back reimbursement and another 5,221 for the homestead exemption reimbursement in Summit County expenditure in uh May is a three pay month. So, so obviously we have larger than normal personnel costs in this area. In the purchase services area, we have uh
046charge of $29,587 to the college board and this is for the various tests that uh are done uh at the high school level typically. Uh and capital outlay includes a payment of $19,000 uh to Amazon for 72inch interactive touchscreen displays for high schools. This is all part of the um I guess it's kind of a five-year plan of uh keeping the uh some of the technology items up to date. Uh so thus far for the fiscal year, our revenues are about 186,000 less than projected. Our expenditures about 883 greater. So we have a unfavorable variance right now of a little over a million dollars 11 months into the fiscal year. As you can see, the revenues are relatively close. Expenditures a couple different items. Uh we're still awaiting um repayment from the state for the
047all the dyslex dyslexia training. Uh that's about 230ome $235,000. So we will be receiving that at some point in time. Whether it comes in this fiscal year or not, um I don't know. It hasn't as of today. So unless it comes in in the next week, that would come in next fiscal year. Um other areas uh utility costs are up higher this year. Electricity costs are higher than what they had been in previous years and also a lot of our maintenance co maintenance costs have gone up as some additional repairs have been needed to keep the buildings in uh in the order that they should be. So u next month obviously I'll summarize um all of the costs for fiscal year 25 as we'll have the final results uh you know going through the end
048of June. So that is exhibit D1 if there's any questions. Okay. Exhibit D1, a resolution to approve financial statements and reports. May I have a motion, please? Second. Are there any questions for Mr. Bison? Please call the RO. Uh, Mrs. Mahalis, yes. Mr. Aim, yes. Mrs. Schneider, yes. Mrs. Click, yes. Mr. Sabolski, yes. Okay. Next, I'm gonna actually skip I'm going to do D4 first um which is our advances and transfers for the uh fiscal year and um what you could see here we have the transfers are first uh and transfer from transfer to two kind of shows you everything's uh moving to um couple couple of things to to speak about. We continue to transfer on a annual basis about $40,000 into the athletics fund. Uh so this is all again flowing from the
049general fund. Uh in the PI area we move 30,000 into a separate PI account and that is for uh replacement of the turf and track when those things uh become necessary. Um some of the other items are you could see Harmon has moved around some cost uh to their eighth grade field trip uh ski club and rotary supplies and there's a transfer moving in between project years from title three which is limited English proficiency um 98 $987 moving from a 24 to 25 uh project year. Uh the advances, all advances obviously will be paid back to the general fund uh at the conclusion of this fiscal year when we open next fiscal year. And these are kind of kind of typical. These are funds that needed a few extra dollars um to to finish off
050the year. Uh food service, we we normally transfers $150,000 there. Kind of covers our personnel cost through the summer until we start um school again and and then sales will will occur. And again, that'll paid back to the general fund. Athletics is the largest one, uh, $275,000 to kind of cover our costs there. Uh, which we have been incurring. Uh, all the, uh, funds, the, um, federal funds which begin with a five, uh, those dollars will be coming in, um, most of them in July um through through the state of Ohio, both in IDA, which is the largest, and you can see down the line there. So that is uh exhibit actually it's exhibit D4. All right. Exhibit D4 resolution to approve transfers and advances. May I have a motion please? Chair second. Any comments
051or questions? Mr. Wall, please call the Mrs. Click. Yes. Mr. Sabolski? Yes. Mrs. Mahalis? Mr. Aim? Yes. Mrs. Schneider? Yes. Okay. Uh I'll move back to D2 which is the 2425 final appropriations. So that is this fiscal year. Um and you can see the different changes that we've made there. Uh things overall our total appropriations for the whole district. This includes all funds will be uh $60,39,000. So it's a obviously a fairly large uh or organization. uh of that $52,300 is general fund. So general fund obviously is by far uh takes up most of the money um that that flows through the district. And so there's there's pluses and minuses. And what this does obviously includes any incumbrances that are outstanding at the end of the year to keep all the funds in balance. Uh
052not everything will be expended through these appropriations. uh some of those incumbrances, not all of those orders will, you know, come through and some may be cancelceled out. Some are open orders to kind of cover us for utility costs as we sometimes as we do get build in July for June costs. So, so uh next month then we'll see the final overall what we expended you know throughout the uh for the year. So that is exhibit D2. All right. A resolution to approve the 2024 to 25 final appropriations. We have a motion moved. Second. Are there any questions? Mr. B, please call the role. Uh, Mr. Akim, yes. Mrs. Click, yes. Mrs. Schneider, yes. Mr. Sabulki, yes. Mrs. Mahales, yes. Okay. And the final resolution that I have is exhibit D2 and or D3, excuse
053me. And this would be our permanent appropriations for next school year for the fiscal year 26. Um, and as you can see, they are relatively the same as as this year. Uh, actually a little over $60 million in total. And again, general fund about 52,300,000, which is the exact same amount that we have as our final appropriations for this year. So what we're looking at overall is uh at least initially our overall expenditures pretty much match up next year what we expended this year. Um there'll be you this includes the general fund is based upon the five-year forecast and includes the uh agreement with the AEA which is later on in the agenda to be passed uh along with uh anticipated uh changes to the other uh employee groups, whether they be OPC and or
054the non-represented uh folks. Uh your um federal programs again they they fall in line with uh uh what we typically receive in a year and uh a lot of the other programs are really based upon uh prior expenditures especially through the activity accounts uh your athletic fund uh food service and so on and so forth. So, those are the permanent appropriations to start uh fiscal year 26, which uh begins next week. All right. Exhibit D3, a resolution to approve the 2025 to 26 permanent appropriations. Can I have a motion? Are there any questions? Please call the RO. Uh Mr. Akim, yes. Mrs. Schneider, yes. Mrs. Click, yes. Mr. Sabolski, yes. Mrs. Mahal. Yes. That concludes my report. All right. All financial resolutions are approved. Move on to new business. Um, we have exhibit E1A, which
055is a resolution to accept gifts and contributions. In the interest of time, I'm not going to read through them tonight like I usually do. May I have a motion for approval, please? Moved. Second. Um, we we thank the donors on this list and There are no other comments unless Mrs. Click. Yes. Mr. Achim. Yes. Mrs. Mahalis. Yes. Mrs. Schneider. Yes. Mr. Sabolski. Yes. All right. Without objection, I'll take E1 B1 through E1 B6 together. These are personnel resolutions. We have exhibit E1 B1, a resolution to accept resignations and retirements. B1 B2 is a resolution to award summer supplemental contracts. Exhibit E1 B3 is a resolution to award supplemental activity contracts to nondist and district personnel. Exhibit E1 B4 is a resolution to approve leave of absence requests. Exhibit E1B5 is a resolution to decrease the
056contract days for the Leon building secretary position. And exhibit E1B6 is a resolution to award teachers a one-year limited contract. Can I have a motion, please? Second. Are there any questions or comments? And Mr. Bison, please call the RO. Mrs. Schneider, yes. Mrs. Mahalis, yes. Mr. Aim, yes. Mrs. Click, yes. Mr. Sabolski, yes. Resolutions are approved. Exhibit E1B7 is a resolution to ratify the agreement between the Aurora Board of Education and the Aurora Education Association. May I have a motion for approval? Moved. Second. I have a question. Um, I got the summary. It was sent to us on June 12th, which was a few days after the the Aea approved the contract, and I didn't notice after that, so I didn't say anything at the time, but um, What is the purpose or what is
057the thinking behind giving teachers $500 per semester plus another $500 for perfect attendance? Um, do you know I know this has been kind of a weird time for you, but do you know what that conversation revolved around? And also, you know, my thinking in terms of the math would be we could have 10 substitutes for each teacher and not reach $1,500. Um yeah, the ma the substitute teachers are 125 a day. So, right, depending on how the math works out. Uh so, what we did is uh we worked with the union to try to um you know, the definition of crazy is doing the same thing over and over expecting different results. We're struggling with substitutes. Part of the reason we're struggling with substitutes is because we have staff out. And so, we tried to
058come up with an incentive. We actually uh looked at a number of other districts around us. This one actually came from Gearsville Garfield which has um uh I talked to the superintendent. Uh he says it's worked very well for them in terms of the attendance improvement of attendance and things like that. Uh but there are other districts that we looked at as well. Uh the the goal here is to to try to uh provide an incentive um to get folks uh to school a little bit more often. So, we're not short on subs. What happens is not only are we paying the sub and paying staff whenever they're absent, um, but we end up having to pull staff from other positions like our specialists or our tutors positions, our coaches positions, uh, sometimes even having
059to combine classes and things like that when we're short subs. And since, uh, really it's been the last three or four years, we have been struggling with our sub uh, coverage. So this is that was the rationale behind um trying something different. Okay. I feel like it's a little bit discriminatory toward the teachers who truly have um medical issues, truly have sick days and then will lose this $1,500 when other teachers will get it. You know, I almost wish and I know it's a pilot program, so somebody needs to really be looking at this next next time around, next year. I guess it's just a one-year pilot, right? Um, it is or is it a pilot? I'm gonna have to go back and look just to double check, but the idea is it's for this
060contract. So, it would be uh the three years, but just to re-emphasize, um it's to order to get that you would basically to get the 1500 as as you had mentioned, you would not be at school at all. You would be at school every day all year. And there are some staff who who do that. But uh that's the idea is is it uh to try to increase attendance. But right now if you were go back and look at the number of uh times that we've had someone with perfect attendance, there have been some, but not many. So we're trying to increase that amount. Okay. What I'm saying is it's a pilot program. Maybe if we're going to continue with it, maybe we need to look at getting doctor's notices or something for the teachers
061who truly are safe or truly have appointments that are scheduled a year from now like you do sometimes. Then they're going to miss out and it just doesn't seem fair to me. It's hard for them to understand all of this coming from the private sector, you know, that you get paid a bonus for doing what's expected of you, but um I understand the rale. So, all right. Are there any other comments or questions? Mr. Please call the RO. Uh, Mr. Aim, yes. Mr. Sabolski, Mrs. Schneider, yes. Mrs. Mahales, yes. Mrs. Clay, yes. All right. Exhibit E1B8 is a resolution to employ a specialist for 2025 to 26. We have a motion. Sorry. Any questions? Please call the RO. Mrs. Mahalis, yes. Mrs. Click, yes. Mr. Aim, yes. Mr. Sabolski, yes. Mrs. Schneider, yes. Exhibit E1B9
062is a resolution to award supplemental activity contracts to nondist and district personnel. We have a motion. Um, I've made a point to ask about this this resolution by itself. This is just an example. This is personel resolution in the month of June cost over $259,000. And I think these are all positions that are needed. I don't know. I haven't looked through it that carefully, but I think it's something that in in light of what we're facing financially, we need to really keep our eye on the dollar amounts on these things that we're passing. That's a lot of money, $259,000 just for June. If you look through all these um supplementals, and I think some of them are probably negotiated or something that can be done about it now, but just bring it to your attention
063so it's on our radar. Mr. Please follow. Mrs. Mahalis, yes. Mr. Aim, yes. Mrs. Click, yes. Mrs. Schneider, abstain. Mr. Sabolski, yes. All right. And I'll take the last three together if that's okay. Um, exhibit E1 B10 is a resolution to terminate the employment of a support staff member. Exhibit E1 B11 is a resolution to approve the salary schedules of not represented by Oopsy. And exhibit E1B B12 is a resolution to employ part-time support staff. May I have a motion, please? Second. Any questions? Mr. Please call the RO. Mrs. Schneider, yes. Mrs. Mahales, yes. Mr. Akum, yes. Mrs. Click, yes. Mr. Sabolski, yes. Right. Personnel resolutions are passed. Approved. Um, next we have exhibit E1C, which is a resolution to adopt and implement the O Department of Education and is it workforce? Yes. Um, a
064special education model policies and procedures which we are required to approve. May I have a motion? Moved. Second. Any questions? Please call the RO. Uh, Mrs. Click. Yes. Mrs. Mahales. Yes. Mr. Aim. Yes. Mrs. Schneider. Yes. Mr. Sabolski. Yes. Exhibit E1D is a resolution to approve an out of state and overnight field trip for eighth graders this coming school year. We have a motion, please. Any questions? Please call the RO. Mr. Sabolski? Yes. Mrs. Click? Yes. Mr. Akum? Yes. Mrs. Schneider? Yes. Mrs. Mahalis? Yes. Exhibit E1E is a resolution to wave the career technical training for students in grades seven and eight during the 2025 to 26 school year. May I have a motion, please? Move. Chair Seconds. Is this something I forget we do this all the time? Yes, this is one we do
065each year. Why is that? Um it's because our students get their opportunity for career tech training at the high school going forward at XLT from there. And so it has a waiver option. That actually might change. There's a bill out there that uh would require uh the removal of the waiver and then addition of uh hours and things with career training. But right now it's still a waiver is optional. Okay. Any questions? Mr. Wall, please call the RO. Mrs. Click. Yes. Mr. Aim, yes. Mrs. Schneider, yes. Mrs. Mahalis, yes. Mr. Sabolski, yes. Exhibit E1 is a resolution to approve changes to the high school handbook. May I have a motion, please? Moved. I know there weren't many changes, right? Just any questions? Please call the RO. Mrs. Schneider, yes. Mrs. Click, yes. Mr. Aim, yes.
066Mrs. Mahalis, Mr. Yes. And then exhibit E1G is a resolution to approve a policy promoting parental involvement which we are required to do this month. Mr. Roberto, do you have anything you want to add? Yes, this is just based off of House Bill 8 which uh we've had some other policies approved associated with this. This is one that um we needed to have approved. We're following the recommended uh from the um uh you know the requirements as is listed. But just to give you a quick example, it's just uh being sure that we're doing our due diligence with communications to parents for things like student healthc care services or if they have concerns uh there's an appeal process that's within the policy. Okay. Any questions? Please call the RO. Uh we need a Oh, motion
067please. Sorry. chair seconds. No. Now, please call. Okay. Mr. Achim. Yes. Mrs. Click. Yes. Mrs. Mahalis. Yes. Mrs. Schneider. Yes. Mr. Sabolski. Yes. Right. Those resolutions are approved. Now, we'll move on to discussion items. Um, starting with board policy manual. I talk I was getting permission. Uh so uh the board policy manual you received a policy review summary uh the the um policy committee that has gone over this uh Jen was on there Mrs. Click was on there as well as Mr. Magleano um Mr. Bison uh Dr. Mela Titch and myself uh we sat down with the Ohio School Board Association and they went and we went through uh you know literally if you were printed out the policy book is about this big. the summary you're given is uh uh just that a summary.
068It's 11 pages. Just give you an opportunity to review over that and see some of the things that were pulled out because maybe they were old or something was changed or uh things that were added in there. So, it breaks down each of those policies from there. I don't know if uh the bill or agenda if you had anything else to add to that other than they did a great job. The person we worked with was very professional, I guess, was the other thing I wanted to say. Yeah, thank you. It was it was very time consuming, but I think that it's going to align to the district's vision and it will be a great asset to have that data. So, give you time to review that and then have it on the July um
069board meeting. We should be able to have that finalized with the OSBA by that point. So, what are we approving? The whole manual. Yeah. All together. Yeah. All updated and revised. Okay. Okay. Um the pay to participate fee. So, the athletic council met uh previous months and um is proposing that the payto participate fee would uh go up. It hasn't gone up in over 15 years. Um and we shared with the board a list of local districts and we have one of the lowest uh payto pay payto-play participation fees uh in the area. Um, but we're proposing that that goes up from $100 to $200 at the high school and $50 to $100 at Harmon with a family cap of $500 for uh the year. Uh, and those can also be have uh two payments
070during each of the athletic seasons. And as a reminder, um that say $200 at the high school uh covers you for the entire uh your child for the entire uh year. So, if you play one sport or play three sports, it's still the same amount, $200 as as has been in the past. So, again, we'll share that with you to be approved based on our recommendation in July. Okay. So, do we want to discuss it now or do you want to just think about it and it's going to be on it's going to be on our agenda? July. Everybody knows right you all that we'll just discuss it later. All right. Um and board communication update. So this I will defer to Miley and Jen uh because they were on this committee as well was
071uh Mr. Hayes, Mr. Torres, and um Dr. Milsuch uh to talk a little bit about what we did with the board communication uh committee and where we're at at this point. All right. So thank you. Um as the board knows this is something that we have started um in the last several months. We have met twice um one time in April and the second time here at the beginning of this month in June. Um the purpose of establishing this committee was to assess and enhance the district's communication with the broader Aurora community. Um particularly the 70% of residents who currently do not have children in in our schools. Um our goal is to sure that all residents feel that they are informed, engaged, and of course proud of Aurora City Schools. Um we began by
072kind of taking a look at what are our current communication tools um which include a very wide range of of tools that are um utilized by various people within the district including newsletters from the principles um final forms messages district social media in various capacities including um the greenhouse vibes updates press releases flyers um community focus segments and shows um and of course um other partnerships throughout the the community. So, while these tools serve um our families, um their reach into the broader community is sometimes um limited and we'd like to kind of explore ways in which we can continue that that stream of communication. Um and be able to to reach as many people as pos possible through strategic messaging and so forth. Um we began discussing potential ideas on how to expand outreach.
073Um, this is going to include distributing regular printed updates or postcards to all Aurora households and not just um when there's a levy on the ballot or when it comes time for um the community to come and vote on the schools. Uh create an option for a digital newsletter that can reach the wider community members on a more consistent basis. Um highlight of course with that in both the printed mailings, the dig newsletters um both achievements throughout the district and ongoing needs. So, we're balancing our messaging so it shows what we continue to do really well in the district and how we can proactively um address some of the issues and concerns that um the community would need to be to be addressed on. One of the other discussion items that we talked about was
074increasing our visibility at community events um such as Fall Fest uh July 4th as well as through the Chamber of Commerce and Rotary. Um, you know, this could be done by distributing flyers and showcasing our athletic or extracurricular program rosters um which would help connect residents uh to the positive efforts that are taking place at our schools. Um we also explored um the uh utilization of board docs. We currently utilize a version um that we subscribe that is included in our subscription with OSBA. Um, but there is a light version um that would cost around uh just just under $3,000 a year. How much? Uh it was 2700 and that would include um the ability to post the agenda as well as the minutes. Um and then there's a pro version which was um $10,600
075which is fully integrated. Um it's a board workflow with live updates during meetings and public access as well. Um and then the third option would be to restructure our um current board web page to better reflect um models of of districts like Berea and Shaker Heights. Um we also uh a couple of our administrators met with impact group from Hudson um to discuss a communications audit an external one. Um the full service model would cost around $60,000 per year. We decided to start with an internal audit first and then if we wanted to u later on as a board decide which direction we would go. Um but we're kind of using some of the firm's ideas as a starting point um in order to um give us you know a place to to begin our
076um our internal audit. Um and as part of that we started outlining a more intentional messaging plan that includes you know, balancing, as Molly said, the celebration of our district with the transparency regarding, you know, district's needs. Um, this includes continuing the periodic video updates like the rapid fire. Um, also including a facility features and districts um and where the district priorities are in upcoming communications and possibly piloting piloting that new messaging strategies with the superintendent's advisory council. Um so our next steps for the summer and fall um we'll continue the internal audit. Um mainly that will you know we can do some over the summer but it kind of needs to really take off during the fall when we're the communication is a lot more increased. Um so we'll be meeting again probably in
077November or December depending on circumstances require a sooner sooner meeting. Um so we're really looking for feedback tonight on um you know whether the board Maybe this is too soon, but whether the board feels an external audit is necessary. Um, you know, also about the potential adoption of board docs and at what level or, you know, your preferences for improving the websites organization and accessibility. Um, and then lastly, the possibility of receiving um digital board packets as opposed to the paper packets that we received. Okay. What was the first thing? Uh, the external audit. I don't $60,000 and I think we were pretty much all in agreement that that was just pretty exorbitant. And what was the second? Um the second option would be the board docs. whether or not we wanted to expand the
078services there or utilize website in a different way um to you know to increase the board's communication on there without pay for boards without utilizing those services. Some of the advanced versions allowed like the minutes to be post like the minutes the agenda and everything to kind of just all be like located there within that software. Um so you would have you would have correct and it's all housed there publicly. So, for example, you would see this entire exhibit on board docks and it would be accessible to the public. And that's is that $2,700 a year or that's that's included in the more expensive part. That's the 2700. And who would have to do that? Who's responsible for doing that? We know for updating So then one of the other things we were kind of
079talking about is could we then replicate that on our own website to be able to to to offer that to the community some districts have utilized PDF some have created an entire Google drive so you can access um you know, all of the passport packets and it's not just, you know, the agenda, it's pretty much the whole packet. I think except financial information on a lot of them which can detail be updated in real time if it's that that document that can still be restricted so it's not. So when you say updating in real time, I'm thinking about like tonight we got here and there were more resolutions and that just happens because things are always changing in the board office. So not But I guess it would just be as good as we could
080make it, right? Is that what you're saying? And we couldn't post the minutes until the following month because they're not approved. I think they would be posted as a draft and they would have like a a logo or a backwash saying draft so people could see but it wouldn't be official until we was there. um just bringing to the attention of the board what we've been talking about and some of the questions that have arisen in these conversations. Maybe we should try to do it in house before we don't know if that's something Stacy would do like if we're doing it ourselves on the website. I don't know you do it now post agenda. So, did you know that what Yeah. What are you saying that she doesn't post? What's the difference between what you
081want and what she does? So, the agenda that we have the yellow sheet in front of us. Um, and that's what's posted. Um, a lot of districts, however, post, you know, the entire all of the resolutions and everything in more detail. Um, Okay. And then there two more things. The last thing was about um because we talked about the website. The last thing was about um you know receiving digital packets instead of the paper ones that are delivered for us. Oh, I definitely want I mean if we go digital I'll be at the board office printing. Yeah, I have to have it. I make notes on it. I don't I could you know if everybody else is for digital why why would you do that? It's just for the five of us or something. Same
082cost on paper. Um, you know, I wasn't home when mine was delivered, so it was very wet and I had to try it out. to um it's digital search barc understand. Maybe it's just a person. Who would you said about sending postcards? How would that be? It I mean it would come out of the district out of the district but just kind of um exploring ways in which we can um provide more regular updates um with the community um about what's going on which I I think that's a good idea but I I seem to remember in the past when we've talked about sending postcards for levies it was really exorbitant do you know Bill do you remember um I just remember thinking like oh we said we can't afford to do it and it
083was But yeah, I mean it depends again how elaborate they are. If they're multicolor, you're you're paying more. And then obviously the postage postage and that's why a digital there's a potential for a digital option as well. What did you say? What did you ask? Your schools. Your schools. Your schools. Okay. Well, do you need more information from us? What's the next thing? just wait till the fall when there's more information to send out. And I guess I wanted to add I would be remiss if I didn't mention that Mrs. Diana is also on that committee. I apologize for not listing everyone uh that was there, but she's uh done a great job uh participating with all these discussions as well. Right. Are there any board items? Right. And I will ask for a motion
084to adjourn. moved. Mr. Please call the role. Mrs. Click, yes. Mr. Sabolski, yes. Mr. Aka, yes. Mrs. Mahales, yes. Mrs. Schneider, yes. All right. Meeting is