001Twist here. >> Now we will have our pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, liberty and justice for all. Good evening again. Thanks for joining us. Um, just a couple announcements. Um, we are in the month of February and this is the hundth year that we honor and celebrate Black History Month that was established by Dr. Carter G. Woodson to acknowledge and celebrate the achievements and history of Black Americans as a vital part of the collective American history. I also recognize February as the month uh we raise awareness about heart health, cardiovascular disease prevention. And last week um was the National School Counseling Week and we recognize all of our school counselors and
002appreciate them for the crucial role that they play in our students academic, career, and social emotional development. Moving on to our order of business. Um we do have an addition to our agenda and I move that we um mend the agenda to add in the executive session um to consider matters required to be kept confidential by state statute including school safety and security planning. And we also uh consider the employment, dismissal, discipline, promotion, demotion or compensation of a public employee or official. And do I have a second? >> Second. >> Motion has been properly moved and second. And uh will you please call the role, Mr. Roberts? >> Yes. >> Mr. Green? >> Yes. >> Mr. Thank you. Um we are uh we have approved the agenda with the with the U modification. We will
003go into our first presentation which is the knock your socks off staff recognition this time. >> Thank you so much. Uh, we are excited to recognize several staff members as our February 2026 recipients of the Knocked Our Socks Off Award. And if you're here, hi. When I mention your name, you're going to come on up and then we're going to talk about you and then we're going to get a picture. So, we're going to start off first with Dana Stubs, intervention specialist. Dana is our intervention specialist at Indian Trail Elementary and she was nominated by Tabitha Route. Tabitha says Dana goes above and beyond to meet the needs of her students. She has an amazing system in place for each student and has surrounded herself with a team of experts that are ready to jump
004in and help out at all times. With the assistance of Jackie Tishu, Claire Walker, and Cody Dawson, this team is always available to help a student struggling with academics or behavioral issues. Dana is always proactive in thinking of a solution when helping students, having the utmost patience in each day-to-day situation. She does a great job of being open to my ideas and stretching the student we share to be better and do better. The rise room is amazing and they all do a fantastic job. If there are enough socks for the whole rise room, that would be awesome, too. Congratulations. Next up, we have Tana Beerman. >> I got right. I've always I know I have right. All right. Oh, well, look at this. Dana was nominated by first grade teacher at Indian Trail Elementary. Uh
005Dana stops, not first grade teacher. You were nominated by Dana. >> I am proud to nominate Dana. I have firsthand gotten to witness a true transformation this year. Tasked with supporting a student facing challenges, she transitioned from a place of initial unknowns to becoming the student's advocate. She didn't just manage the situation, she evolved with it. Her mindset has been, "How can I help and what should I do?" Her communication with the team and family is a perfect balance of transparency and positivity, ensuring the parents feel like partners rather than outsiders. Hannah has been flexible in her schedule to support the students learning and maintain a calm and supportive environment despite unpredictable circumstances. I am so proud of her growth this year and thankful for her partnership this year as we have developed a relationship
006that allows us to support our student. This nomination is a testament to her character and professional excellence. Hannah embodies the belief that every child deserves a champion regardless of the challenges they bring to the classroom. Congratulations. >> Thank you. Thank you. All right. Next up, we have Carly Msina. Carly is an intervention specialist at Winchester Trail and she was nominated by Brooke Hiper. We are proud to nominate Winchester Trail Intervention Specialist Carly Msina for running toward a challenging situation when our students needed her the most. When an unexpected staffing shortage occurred, Carly stepped in to support a second group of students while continuing to meet the complex needs of her own classroom. She created individualized schedules, planned instruction, and ensured all students received the specialized services they deserved. Just as important, Carly provided stability and
007a sense of famili familiarity during a difficult transition. She dedicated countless hours outside the school day, including time in the building during weather related closures to make sure no student fell through the cracks. Carly's selfless commitment, teamwork with her pair of professionals, and steady perseverance truly define what it means to put students first. Congratulations, Carly. Next up, we have Katherine Hartman. >> Cath Katherine is a pair professional at Winchester Trail Elementary and she was also nominated by Brooke Hitler. Brook says during a challenging staffing situation at Winchester Trail, Katherine Hartman consistently showed up for students and her team, she stepped in without hesitation to support the demands of two classrooms, working late hours to ensure students schedules, routines, and transitions remained consistent. Catherine brought patience, care, and reliability to every part of the day, helping
008create a stable and supportive environment for students during a time of uncertainty. Her willingness to take on more and do whatever was needed for students speaks to the heart and dedication she brings to work every day. Congratulations. Next up, we have Bart Buucy, bus driver at the operation center. And Bart was nominated by Linda Catchmar. Linda says, "Bart Buucy is not only an excellent and caring bus driver, but also a truly outstanding member of our community. He is always alert and aware of his surroundings." During one of his routes, Bart noticed a distressed adult woman on the side of the road without shoes in freezing temperatures. He immediately stopped to check on her well-being and radio dispatch to request assistance. Thanks to his quick thinking and compassion, help was sent and the woman was taken
009care of. Bart's actions go above and beyond his job duties and reflect genuine concern for the safety of others. What an outstanding citizen Bart is. Thank you so much. All right, we have three additional. I do not believe that they are here, but we're going to go ahead and read um first we have Kayla Johnston, pair of professional at Canal Winchester High School, and she was nominated by Renee Hamilton. Hamilton says, "I would like to nominate Kayla Johnston for her dedication and excellence in her role as a onetoone aid. She consistently goes above and beyond to support her student and ensure that they have the best possible best possible experience here at school. Caleb brings a positive, upbeat attitude every single day and is someone our students and staff can always count on. She shows
010up prepared, engaged, and ready to help, no matter the situation. What truly sets her apart is her ability to think one step ahead. She is constantly coming up with ideas and strategies to better assist her student and help them grow academically. She has a genuine desire to continue learning and improving in her role. She builds strong, personable relationships, but also maintains a high level of professionalism. Her dedication, compassion, and proactive mindset make a meaningful difference not only for her student, but for our classroom and the entire school community. So, congratulations to Kayla. Next up, we have Jennifer Chatfield, who is another PAR professional at Winchester Elementary, and she also was nominated by Brooke Hipler. Brooke says, "Jennifer Chatfield's dedication and teamwork during a challenging time for students and staff truly stood out. She joined her
011teammates in taking on the challenge headon, regularly working beyond the school day to support both classrooms. Fen played a key role in maintaining consistency, care, and specialized support for students while also supporting her colleagues. Her reliability, selflessness, and commitment during this time made a real difference for both students and staff. And last, but certainly not least, we have Danielle Neto, who is an intervention specialist at Canal Winchester Middle School. She was nominated by Laney Ring. Laney says, "Danielle Neto goes above and beyond every single day to make her students feel supported. I feel so lucky to work alongside her in loving on these students. She shows up every day with a full cup, so she is able to pour into our sixth grade students. I am so proud to call her my coworker and friend.
012Congratulations to Danielle and I will make sure to deliver those certificates uh and thank the individuals and congratulate them this week." So, thank you and congratulations once again. Thank you all for all you do going above and beyond. >> Thank you to all of the uh award recipients. Um you truly demonstrate creative and remarkable ways that you are empowering all of our students for success. So we thank you. Next in the order of business, we will have a presentation to learn about our district behavior data and Mr. Lathan will be leading presentation. [snorts] Uh, good evening board members. Thank you so much for giving me the opportunity to discuss our behavior data for semester 1 of the 2526 school year. We will highlight transportation and we will also take the liberty to highlight all four
013buildings this evening. If you have any questions, um, feel free to ask them during the presentation or if you have any questions at the end, there's a slide that gives that pause. Um, as we look at things, we're going to talk about behavior and the discipline data um, that is going to be forecasted uh, and show really the past tense of semester 1 and where going to help where it's going to help us look into semester 2. So, it's going to help us identify some trends. It's going to help us support students and improve interventions to ultimately meet and empower all students for success. um about the data that you're going to take a look at. This discipline and behavior data was recorded throughout the first semester. It was done so by teachers, staff and
014also by administrators. Uh this data also collects some discipline um through the Ohio education management information system. Um we call that EMIS in our world and so that will be highlighted today as well. The data reviewed by our district and builder leadership teams or is a part of part rather of the multi-tered system of supports. Some of the challenges that we have looked at is sometimes there's small numbers of incidents in certain areas which makes it difficult to evaluate the data as a whole to look at trends and patterns. Previous year's data does not always include students have withdrawn from the district. So that may skew data just a little bit. Also new data collection processes took pl took place this year. Um so n numbers may feel uh appear inflated um in certain categories
015as a process has changed from previous years. Uh we'll take a look at the high school first. First I want to define what an office referral is and also discipline. An office referral is a behavior referred by a teacher or a staff member to building administrators that may result in disciplinary action. And then when we look at discipline, that is going to be a behavior that resulted in a violation that is reported by EMS as a forementioned. Those would be consistent with emergency removals, out of school suspensions, and potentially expulsions. That is going to be consistent throughout the presentation at all four buildings. We'll start with the high school and take a look at the disciplinary actions. We've seen a major decrease in the data from last semester of 24-25 to this first semester of
016this school year at a 506 de 56% decrease um from 66 to 29. We've also seen a huge decrease in the amount of students that will be responsible for those disciplinary actions. Uh just over greater than 50% at 54%. Uh the number of office referrals. Now, that may seem a little inflated tonight compared to numbers we've seen in the past when you look across the district. Specifically, what I want to point out here is even though office referrals may seem high, even though it is a decrease, the administration really took heart putting things in place for the cell phone policy this year. And that started day one. We'll talk about that a little later as well, but I wanted to highlight that if numbers look inflated at any time at the high school specifically, it's
017because they've been so diligent and consistent with that. Of the total office referrals, 100 students are responsible for those referrals, which is again a large decrease. Students who had only one disciplinary action or referral um was at 45% which is also a decrease. The big highlight here is there's 77% of students, that's greater than three out of four students every single day that do not have any office referrals or disciplinary action at the high school. So three out of four students are doing it right every single day. When we break it down a little deeper at the high school, our alternate learning classroom in school suspension, that number is inflated because you see how high it is with a change rate of 97%. That goes again to the fact that they have been extremely consistent
018with the cell phone policy and that started day one. They told them what the expectation was and they have held to that all year. So even though that number may seem high and has increased, it's actually showed great consistency from the building leadership along with the teachers holding those students accountable to that new state law and expectation at the high school. On the flip side, our suspensions are actually down by 55%. again showing great fortitude and expectations and consistency by not only the teachers but the staff and the administrators and there's only been one expulsion in the first semester compared to five at the first semester of last year. When we break down things by code of conduct uh zero alcohol um is our first category. Then we go into drug use. That is down
019from 8 to three, which is a huge decrease along with possession of weapons or dangerous instruments year-over-year. Threats of violence are down by 94%. Um, we did have some disruption to the educational process that was highlighted. And so when you go from zero to one, unfortunately, that looks very large at 100%. When we transition over to acts of disrespect and insubordination of staff members, uh, that has not been highlighted at all during semester 1. So things have been really really going well and so 16 to zero is a great number. I want to highlight uh 318 fighting and physical abuse. That number says it's eight across the board. Um that's because when we look at the handbook and things of that nature, even if you're horse playing or putting hands on one another, that does
020constitute fighting in the handbook. But I will highlight another topic about that a few minutes from now. Uh that'll really showcase something that's been going on that's been amazing at the high school when we get to the closing part of the presentation. Um a dec or excuse me an increase here. Um vaping is on the rise. Um it is consistent in central Ohio and Ohio and in the nation and we're seeing it at the high school and the middle school as you'll see now and in the middle school presentation. It is on the rise and we did not have any bullying on record at the high school. This load of behavior data is reviewed by the building leadership team. They meet weekly. They talk about it weekly and monthly. They share it with the district
021leadership team to look at trends as well to make sure we are afforded the opportunity to have a voice at the table if and when needed. Part of the reviews have led to interventions such as improved student success, weekly hallway sweeps, and the use of the cell phone expectations. That's a little bit about the high school. As we transition to the middle school, we'll look at the numbers here. Discipline is down. They categorized things last year differently. And so that's why you see an extreme decrease in the numbers compared to office referrals. So that number has decreased. Number of office referrals has actually increased um to our best knowledge because again they highlighted things differently last year. So we don't have any apples or orange data to compare but the number of students there is
022118. So that has increased. Um but one of the things they'll they'll tell you is third sixth, seventh and eighth grade that is really where they're coming into their own. to trying to find themselves and sometimes they make poor choices just like adults do. Um we are decreasing from students that only have one disciplinary action from 64% to 61%. So when we look at the alternative learning classroom the ALC for in school suspensions those numbers are up as well as out of school suspensions. So there's been some challenges um that have been hit headon and they are addressing them and making sure the students feel as though they are learning their lessons and are held accountable. Uh expulsions are down 33% uh two at the very beginning of the year took place. Um and they've
023had a really successful second quarter because those initially took place at the very beginning of the school year. Just like the high school, 77% at the high school had zero disciplinary actions. 84% at the middle school. So eight more greater than eight out of every 10 students are doing it right every single day. Uh the data uh for alcohol and drugs is zero across the board just as it was last year. Um we did have a couple instruments uh that were dangerous that were brought in again at the beginning of the school year. Uh and so that's why it is a greater uh growth of 100% from 1 to two. Threats of violence u gained by 67% from 3 to 5. Um and the disruption of the educational process went up from 8 to nine
024which is 13% growth. unfortunately assaulting other student. We didn't have any on the first semester last year and we had three this year at the middle school during the first semester. When we look at acts of disrespect towards a staff member that decrease from 35 to 29. So showing some good gains there. Um and we did decrease the fighting and physical abuse um from 19 to 16. So that is a decrease but there were some altercations during semester 1. uh tobacco and vaping uh 600% growth from one last semester at the beginning of the year uh to six at the beginning of this semester. Um so again that is showing an increase. Um it is something we very very well aware of and we're consistently having conversations about. Um bullying is also uh status quo
025at zero just as it was last year. Again the building leadership team reviews the data on a monthly and a weekly basis. One of the major reflections they had year-over-year is the rel staggered release they have at the end of the school day using all different avenues to exit the building that has really decreased and a lot of traffic um and altercations as they exit the school day. So that is definitely a positive reflection they've had and they've put that into practice. um students do progress through the middle uh progress through the middle school and we understand accountability expectations are something that they really need to understand and that there is value in the merit of their choices and so I know Mr. Moore, Mr. Paul and Mrs. Friend have those conversations on a daily
026basis with those students. Um that is the secondary. We'll transition over to the primary grades at Winchester Trail. uh they have had a steady increase um from last year's first semester to this year's first semester. Um their numbers have inflated uh across the board. Um we've had some particular students that have are new to our district that have provided some challenges um but also has given us an opportunity to really revise and look at our positive behavior supports and interventions um from the PBIS model. So that is something that they are continuing to work through. Um there's a lot of resources uh they have at Winchester and Indian Trail. Um so they're still working through how they can support those students socially, academically, but also emotionally um as those numbers show a vast increase. However,
027those are a a small portion of students. Only 11 students are responsible for the discipline um numbers at 25 and 110. the onetenth uh 10% of the students um are responsible for the office referrals. That means that 85% of the students come to school and get it right every single day. So even though some numbers may look very high, I think it's very important to continue to remember that zero office referrals for 77% at the high school, 84 at the middle school, and 85 at Winchester Trail. Um emergency removals was one of the main things they had to utilize for a couple of students during first semester. um some students were disregulated, were making poor choices and just weren't always safe to themselves or others around them. So, they had to make that choice and
028sometimes an emergency removal also may result in an out of school suspension that's paired with that. So, some of those numbers kind of dovetail together. Um they are utilizing in school suspension or in this case alternate learning classroom uh to have some restorative conversations to the best of their abilities, but those numbers are up as well. So they're continuing to incorporate the MTSS process to improve student outcomes to the best of their ability, partnering, especially partnering not only with staff but also with families and parents. Uh that data shows that behaviors have increased unfortunately, but building leadership has seen also a increase in their PBIS initiatives overall with some of the things that they've done. So again, it's less than, you know, it's 10 to 12 to 15 kids that are really driving some of
029that data. So the majority of the students are getting it right every single day. Uh lastly, from the building perspective, we'll look at Indian Trail. Um number of discipline actions um is just up 5% from 21 to 22 yearover-year, even though they've had some challenges. Um of those challenges that very similar to Winchester Trail, it's 11 students are really driving those numbers. Um and then we've had 249 office referrals during semester 1 and 81 students are responsible that. So again, we're seeing some numbers that continue to go up, but we're also learning a lot about our our students. We're also learning how to do kindergarten all day. This is year two, so really reflecting upon that. We put a lot of things in place. There's been a lot of work that's been done since last
030March and April. Put things in place for Indian Trail to be successful. And having said that, 90% of the students are doing it right every single day at Indian Trail. So, Indian Trails implemented new PBIS incentives this year as a part of their MTSS process to offer emotional or excuse me, additional interventions and tier levels of support. I think it is key out of those 11 students that I just highlighted, 10 of them, 91% of the office referrals are from special ed students. So, 10 out of the 11 students are special ed that are really driving uh those numbers. Uh a new request this year from trans uh from the board was to talk about transportation a little bit. So kind of wrapping things up here and land of the plane. Uh bus infractions or
031behaviors documented at a level based infraction per the student code of conduct. Consequences can include parent contacts, seat changes, bus suspensions if we get to that point. So just some quick data. Overall documented infractions are there from the high school down to Indian Trail. uh middle school unfortunately has the highest number on bus challenges thus far. Um we did put in a new tiered process in the handbook um and that the bus garage the transportation department under Jody Good and now uh Mr. Whitlatch have put into place in holding them to be consistent. Um, and if we think about the over 2,000 uh riders that we have on a daily basis, um, I think the bus suspension numbers are relatively low, which means the tiered process, the communication not only with the building, but also
032with the parents is taking effect. We partnered with the city this year at Safety City, so we're getting the kindergarters in as early as we can to give them bus education. Uh, just watching them actually crawl up the first step, realizing they can't even get all the way up on the bus, and then seeing how it really transitioned the first day of school, it just takes a lot of time. um to all the way when they're riding as high schoolers. Um and we encompass all of them. We we have high school riders all the way down to riders um at Indian Trail. So, in closing, some key insights. Uh 513 students uh K12 have had an office referral or discipline action during the first semester of this school year. 13.6% of students in K12 have
033had an office referral. So again, only 13 out of a 100red students. Um to give you a ratio, 45% of the students who have had a disciplinary action had only one, which means they've did a 180. They learned from their mistake and they've moved forward. I've mentioned this uh two or three times, but I really want to drive home as long we're showing some impacts of behaviors, but we need to keep in mind that 77% at the high school, 84 at the middle school, 85 at Winchester, and 90% at Indian Trail. do it consistently the right way every single day and that is um an applaud to their parents. It is applaud to our staff that hold them accountable every single day. So discipline incidents have declined at the high school. No physical fights took
034place for uh during first semester. So that's the one thing I really wanted to highlight from the high school. Even though we had fighting, it said eight. A lot of that was pushing and shoving. We did not have any physical fights during the first semester. We think a lot of that has to do with the fact that they were so consistent with the cell phone. Students aren't texting and having keyboard courage during class change, lunch, things of that nature. Um, and so the team has really done a great job um of holding uh them accountable, but also being very concise and consistent um with the cell phones. Uh at the middle school, discipline data has decreased based on how we categorize discipline versus office referrals. And as a forement mentioned, 84% of the student body
035does not have any office referrals at the trails. Unfortunately, we have seen some increases in disciplinary actions, primary stemming from a small group of students who are new to the district. Uh and then lastly, transportation data shows that students are being held accountable for their choices on the bus and that the tiered levels of support and expectations are looked at as a positive tool. Um, I know that went a little long and I forgive me, but I really wanted to highlight the data that we had put in so much work to uh for semester 1. Do you as a board have any questions that I can answer? >> Well, first of all, I want to say thank you for, [clears throat] you know, putting this information together for us. Um, the numbers look amazing overall.
036Um, really impressed by uh, you know, how things have decreased. I can remember uh two years ago when I ran at least to be on the board that a lot of questions about how physical things were in the in the halls and and just just a lot of parents not happy with with certain situations that were going on. And uh it just looked like the numbers are really going down. And I know you keep hitting on it, but I wrote it down too. 77% the high school, 84 at the middle. Those numbers are amazing. 85% 90%. I think that's what we need to remember and and kind of uh pay attention to is most of our kids are doing it right. I think you only said it once or twice, but uh you you you
037hit the nail on the head and I and I like I think this is great for our community to hear. Um because it can it can it can go one way or another here real quick, but right now things are really under control and and we appreciate that and I know that has a lot to do with with staff in the halls and sweeping bathrooms and and you know the effort that that all of them including Advent are doing. So appreciate all of your efforts back there in the back and as well as uh the rest of the staff. So, keep it up. >> I have a question. Also, I want to thank all you guys in the back there for the work you're doing. Um, I just had a question on that one slide.
038You said that you you said the difference between office referral and a discipline action. And I noticed that in school suspension was not listed as a as a discipline action. Is it a discipline action or not considered? >> It is. is not emergency removals, out of school suspensions and expulsions. That's what actually gets reported to the state. That's how we define discipline. Those other things, the in school suspension can be considered something of a a documentation. We really focus on the difference between the discipline is what is eis reported versus what is is a consequence. It is a severe consequence, but it's not stable. >> Thank you. >> You're welcome. >> Thank you, Mr. all of them for your presentation. Um, it is definitely encouraging to hear that most of our students are modeling positive
039behaviors. Um, that's great. Um, I did have a a question. Um, in regard to inschool suspensions, is there like I kind of want to know more about what the district is doing in terms of diversion activities, mediation, um, if there's an office referral, um, how many students are kind of uh, sent to the counselor and if they're how how they're working with them um to prevent from uh, the disciplinary action like is there a piece in the reporting to address that? So, I shared the information. I think it would be best suited that a principal or two that utilizes in school on a regular basis probably speak to exactly what they're doing as far as diversion and the the mediations and things they're having. Would anybody be willing to come up and talk about how
040they're utilizing the in school suspension because you guys can speak to it better than I? Mr. Moore, thanks buddy. Come on up. [laughter] evening. Uh at the middle school, we have um a sheet that kids fill out on a daily basis. Uh they go through they meet with our uh Mr. Hullbert who oversees our ALC room. Uh go through the behavior. What did they do? You know, why are they in there? Um and it's more of a reflection page on the back side. They have to write a response. um sometimes a reflection of I'm sorry, the teacher, the staff member, the student, and then also something to their parents that we end up mailing home to them. So, it's a self-reflection piece for the kid to see what choices they could have made differently in
041that situation and then kind of reflect on how not to get back into ALC moving forward. We have that reflection. Now, sometimes there's also the counselor's come in and check in. Uh Julie Carson checks in every now and then. She's our student support comes in and meets with the kids uh during 8th period just to chat with them and see the things that they need, how can they, you know, fix things. Um and then we also have our mental health specialist Roberts who also also meets and we try to make sure it's just a one stop. We don't want to see the kids in their mice, but we do our best, you know, and sometimes it's the version of can we help them recoup and keep them in school rather than sending them out. Um,
042I think it's a great place for us to do some reflection with our kids. >> Okay. Certainly. Thank you. So, um I just want to be sure that it's a fair process that um all of our students are getting the opportunity for that and they're not just being um you know, reported uh or assessed through uh disciplinary action. Um you know, I just want that to be a fair process. >> Thank you. I will add in I think another place that you uh something that popped into my head when you asked the question was our what and Max had referred to it as MTSS the multi-tered support system. So all of the buildings have a process in place to where students whether it's that they've been in the classroom for a period of time and
043they the behaviors keep happening or if it's that a teacher or a staff member has referred the student to the team but they'll look at the data uh I would say read it over look at it look at it look at it and then try to come up with ideas on how they can help. And so that all goes through that system of support to where they're talking about the kids in those meetings to see what is best for them. So even before it doesn't have to happen just when they're in the alternative learning um center or the ISS. It can happen just simply because the teachers are noticing that the behaviors are happening in the classroom. So they bring it up like hey this kid's having this issue. If it's at the middle school,
044high school, you might see is it happening across more classrooms or just one. At the elementary, it's typical that those classroom teachers are seeing it. They're either with the kids all day or sharing them with one one or two other teachers. So, that's also a system in place that's been definitely focused on this year. >> Okay. So, in that scenario, then um they're not even being reported to the office. >> Correct. There it it might just be a documentation and then they might come up with how okay, what data do we want to keep on this child? And then they would look at it, keep come back and talk about it. Is it working? Is it not? What systems did we put in place? >> That makes sense. >> Um, are there any other questions
045or um points uh to add from the board? >> Um, I I had something. Um, I want to give a shout out to the principles. I know how challenging it is to navigate some of those behaviors that you're dealing with. And even though we referenced there's only 10 to 15 kids at each building that has behavior problem, sometimes those kids can feel like a hundred kids behaviors that you're dealing with. So shout out to you. I know it's hard. Um at one of the previous board meetings there was a discussion about out of district placements for some of our kids that have some of those extreme behaviors. Um I just wanted to know where what our status was with that. Are we still pursuing that? Do we still have those partnerships? >> Uh we still
046do have those partnerships. We still have students that are district out of place. That is that is accurate. I don't have a specific number for you on how many are actually placed out of district currently. Um but those are a case- by case basis. As you well know, we we look at those students and those that may need that extra support. We will definitely go down the avenue and have those conversations. Um but we do have the partner. >> Okay. Um and then my other question was about Aubrey. I know that was a system that costs a lot of money from what I recall. Um how is that being implemented? Do the teachers find the best effective use to document student behaviors? >> Uh, great question. So, Aubrey is what we are using currently. That
047is where all the data actually was pulled from to present you with this data in front of us. Um, it does have some filtering challenges, but once you get comfortable with it, um, the ease of use to get the data I had in front of you actually was relatively easy once you continue to get familiar with it. But just like anything, there's a learning curve when you use something new. Just transitioning from Aubé or excuse me, Power School to Aubrey, there was obviously a learning. >> So, are we going to maintain our partnership with Aubrey next year? Is it being utilized effectively so we will continue to utilize that service or do we need to choose something else so our data will be streamlined from year to year? There hasn't been a final decision at
048home currently still use um the cyst for power. >> I just have a couple questions. Um I echo the sentiments of my fellow board members. Um thank you to the building principles and shout out to our students. Seems like they're on the right track. Um but in the beginning you mentioned some of the challenges. Um and one of them was the previous year's data does not include students that have withdrawn from the district. Is that something you plan to include in future um board reports for us? That would be no. >> So, the data that I have um does not once a student is withdrawn, the data is no longer in there. So, what I'm going to make sure to do moving forward now that I know that I'll be doing this is I'm going
049to do my best to keep track of students that do withdraw that might have had previous data to make sure we have that in the collective. >> That that is a system issue. >> Okay. >> So, it's it's not a choice we're making. It's a system issue. And then my second question is um with the vaping, is there are we doing any like anti- vaping campaigns letting students know what the dangers are of vaping? Um like educating them on that. Um I see it was there was an increase on it. Um there is an increase. Yeah. So I'm not sure if there are different programs. I know when I was in school we had DARE. I don't know if that's still around but um >> DARE is still around. We don't utilize but DARE is
050still around. Pickerton I know uses it um because my kids go there. Um, I I would turn back to primarily the the secondary. Are you guys having additional conversations um against vaping and the nicotine and THC and things of that nature? I would guess it's also included in the health curriculum. I'm not 100% sure, but I'm going to guess it's probably in both the middle school health curriculum and the high school health curriculum as well. >> With the increase in numbers though, it's definitely worth being the conversation to try to get ahead of possible. I also want to add just a couple things. Um, in regards to our out of district kiddos, we are looking at uh, and we started to look at it at Indian Trail housing, different units there to try to not
051have our students be um, placed out of district. Um, we also are currently doing some research and investigations in uh housing a unit here uh actually at the new library, not new library but where the library moved out. Um, we're just having conversations uh and looking at whether or not that would be feasible for us to start units probably looking at starting with 12 kids for next year somewhere in that ballpark. And that way number one, they're not being sent out, but also it it's a financial and for both placements and transportation. The other piece of it is where it used to be I would I would not say it's easy, but we are not the only ones experienced in these uh issues with our students. So there are very few seats available in the
052out of placement uh schools. So we are looking at that as well. But it is something that we definitely uh attempt going back to kind of our data keeping once they hit a certain limit and we know we can't we aren't able to meet their needs that's when we start looking. >> And then as always with Aubrey the other question is we are evaluating it to see it is costly and we're looking at whether or not it meets our needs and whether or not we're going to move forward with it. That's a decision we're most likely going to make probably in the next couple months. with the uh talking about possibility unit. >> Would that just be for Canal Winchester students or would we accept? >> We are looking at that and we're looking at
053the number of students we would need to house internally first. Uh we would not turn down having a couple uh seats available for external placements. However, um we may be able to fill those seats on our own. Yeah. And once you take the students in, you have to pretty much assume that you're going to keep them for the time period. So, if it would be, we're definitely, if we look at it, again, there's a lot of that goes into it. Uh, but we would look at starting off with K5, growing it from there potentially, but um, that's what we're looking at right now. Hopefully, I'll have an answer to you guys soon. We've got to make the decision soon if we're going to start it next year. >> Great. I'm so glad that we're taking
054a deeper dive into the behavioral data because of course um when you get these um misbehaviors or poor choices checked, it allows our district to focus on um improving educational um outcomes for our students. So, thank you so much for the information. >> Thank you. Next in our on our agenda, we will hear from CWEA. >> Good evening. U my name is Renee Hamilton. I'm high school building rep um representing CWA and we have Jasmine, our co-president. Um I have a few things to read this evening. Um, it is a privilege to provide you with an update on activities, assessments, and achievements occurring in classrooms across our district. This month has been defined by a balance of academic assessment, exploration of literature and history, and the professional leadership of our staff. Um, we are currently
055in a period for gathering student data in Mrs. Porter's classroom. Students are undertaking the Ohio English Language Proficiency Assessment. Um this evaluation measures proficiency across the four domains of language, listening, speaking and reading, ensuring that we can best support our English language um learners. Uh similarly, our second graders are displaying great focus as they work through the Kogat assessments which help us identify unique learning styles and reasoning abilities. Our students are also engaging deeply with text and research. Our fourth graders have begun their first novel study because of Wind Dixie. Through this story, they are exploring themes of friendship, loneliness, and healing. Upon completion, the students will celebrate by watching the film adaptation to practice comparative analysis between the text and the screen. Um, we also have in second grade, uh, students have turned into
056researchers using Pebble Go. Every student selected an Arctic animal to investigate, culminating in individual writing projects. Their studies are expanded into history where they discussed Dr. Martin Luther King Jr. and Rosa Parks, focusing on their importance of these figures in civil rights movements and the end of segregation. Our students are actively building character both inside and outside the school walls. Even during the recent snow days, the Indians Club stayed busy by partnering with CW Human Services Smiles for Miles program. More than 20 students and staff members delivered fleece blankets to two assisted living homes in Canal Winchester. While the blankets provided warmth, the time spent chatting with residents provided connection. The conversation shared between students and seniors were truly heartwarming and uplifting. Inside the classroom, our second graders continue to show leadership by meeting weekly
057to read with the prek students, fostering a wonderful sense of mentorship. We also found time for joy celebrating the hundth day of school by dressing up as hundred year olds. [snorts] Finally, we are proud to highlight the professional accomplishments of our faculty. Carla Schwinsky presented represented Canal Winchester at a statewide Ohio music education educators association conference in late January. She presented a session titled unpacking KODI a philosophy not a formula. It was a resounding success with over 75 current and future educators attending to learn from her expertise. Uh thank you for your continued support of our staff and students. Thank you so much, Rene and Jasmine. Are there any comments or questions? >> Thank you so much. Be >> before we go on, I would just those of you that got your knock your socks
058up, you're good. I just wanted you guys can go if you'd like. You can absolutely stay, too. I just saw faces like looking at watches, you absolutely can stay, but however, we appreciate you guys coming. Thank you. Our next portion of the meeting, um, we will hear from our vice president, Miss Green. Um, next we have our public comments and our public voice section. Um, currently we don't have anyone for public comments or public voice. >> Thank you so much, Miss Green. We will be moving into our executive reports and we will hear from our treasurer, Mr. Roberts. >> Good evening. Uh feels like we just did the forecast. Uh was it October? Um this will be August and February moving forward. Uh October was the first kind of special uh allowance of the change
059in the law. So February and then August will be our next uh full forecast. So um we have a simple problem. The dust is kind of settled with the property tax reform uh the state budget. This was the first year of the banium budget. Um so kind of have a really good understanding um of what's happening to our forecast. So in this version really since November 2024 and I referenced that for a reason I'll get to in a second. The only thing that's changed in this forecast from our philosophy is revenues. The expenditures are consistent year-over-year, they've been consistent since 24, 23, 24, 25, and now 26. Um, you can see that the cash balance uh at the end of 30. I don't know why this keeps popping up there like that. Sit at $4
060million. Now, that does not have the emergency renew renewal amount in it. that would take us to about 7.6. We cannot assume a renewal. U but if we do renew that levy, which we plan to take out to the voters in 2029, that would increase that cash balance to about 7.5 7.6 million. So you can see we are net loss all the way across the board. This again would be about $3.5 million less. So that'd be about $8 million instead of the 11.5 with the emergency renewal. The problem is simple and the best way I could try to compare the two was look back at the November 24 forecast. That was right before legislators met to go into the bianium budget was before anything happened with property tax reform. Now, while property tax reform does
061hurt us, it hurts us to the tune of $2.5 million, most of that hurt is retro to tax year 2023 and tax year 2024. tax year 2025. Even though most people live in Fairfield County feel the pain, we did not go over the inflationary number that the state put out because Fairfield County only makes up about 25% of our tax bill. And it's our full tax duplicate that they're looking at to to go over and beyond that inflationary number. While Fairfield County had reappraisals and people saw large increases are going to see large increases on their bills here due in the next week or two, overall for the district, it did not exceed the 10% inflationary number. I don't forecast any value to exceed the inflationary number in this forecast. All of the tax credits
062that are going to be due to taxpayers starting in August is a retro fitting back to 2023 and 2024 tax year. That's a total of about $5 million. The state is holding us harmless for 2 million of that. It's about 1.9 million. And then taxpayers will see $1 million credits in three consecutive tax years unless we exceed the inflationary numbers moving forward, which like I said, I do not predict those credits will stop in tax year 2028 and we will move forward. Property tax reform hopefully goes away. Um but who knows at that point. So property tax reform is hurting us to the tune of 2.5 million. the the real culprit of our detriment and our revenues is state funding. And I'll show you in a second of why. So just a state unrestricted base
063funding, we've lost about $11 million from the November 24 forecast to the February 26 forecast and state restricted, which is all disadvantaged funding, we lost $4 million. So part of the bianium process, the state changed the way that they calculated disadvant academically disadvantaged funding. Um so our funding was cut about $1 million per year on the restricted side. So state budget wise, $15 million impact property tax reform, two and a half overall 17.5. If you look at 2029, we're overspending by about $6.5 million. We lose $6 million in these revenue sources. So, we would be break even uh in a budget that was properly funded by the state. And I say properly funded by the state because I'm going to tell you I've talked a lot about the state not changing base costs. Here's what
064that looks like when they don't change base costs. So this per pupil base cost has been the same now for four years. This was the last bianium budget. We're in year one of this bianium budget. This number did not change. So as our capacity, local capacity increases, that's our wealth. Then this number that the state share provides to us goes down. So we were a 50/50 split in fiscal 2024. As of today, we're 6139 split and next year we will be 6634. If they consider if they continue this pattern and don't change base cost moving into the uh future for one, the fair funding formula is dead. It it will not survive without a base cost change. The only reason people won or received any additional dollars in this bienium budget was because they were
065so far into the phase in they were so far into the formula. We were not. So you can see if that was to continue in the next bienium we'd be 7030 and 7525. Uh so that state share goes down. To give you an example of how many kids that takes to break even from year to year. So to lose from go to go from 31.86 to 2748 per pupil we would have to gain 430 students next year just to break even. That's just to break even in the formula. You can see that the per pupil expenditures this is go this comes from the cup report this year was going to average or cost estimate of $17,642 and they've got a per pupil cost in the state form of 8,200. So from the very start they
066have 50% of the value of what it truly takes the educated kid on the base. Uh, and then they're only going to give us 39% of that base number. Give you an idea. We're in 2024 we were 15,603. So we were below the state average on the per pupil expenditure. And then since 2019 uh the inflationary amount is 5%. So in 2020 21 22 23 24 and 25 the the per pupil expenditure number has increased an average of 5%. And right now the formula has in a guarantee but it's a guarantee of 2020. So they're taking us all the way back to 2020 levels before they hold you harmless on any losses. So right now it's six years. Next year it'll be seven years that we're going backwards. So that's almost 35% that we're allowing
067ourselves to go backwards to hit a floor on in the state in the state budget. That's why you see us go down to 17.9 and 174.4 million when we were expecting 22.3 and 22 million in that budget year before uh they did they phased it in and did not change the base costs. So any questions uh to this point >> when we were talking out to me were Nick just mentioned we would need 450 500 kids to even be with the number that they're giving us for that would be us having those extra 450 that would possible the other We had look at the state share it went from 49 down to 24 to 29 30 going down while the local shares went from 51% to 77 over 25% increase on our local share wrap
068our minds around what that even means when we're talking about property tax reform. Only way for us to get any additional values in the current set. We're still all those years without being there. Yeah, in the last [clears throat] eight years, they've only changed the base cost one time. They increased the base cost in one year at 12%. That was the makeup for the three previous years they didn't touch it. So, they did a 12% in from 22 to 23 and then they did nothing from 23 to 24 and then they've not touched it in any of the last four fiscal years in the last two bianiums. Now what they're going to say is the formula's broken. That's what they're going to say in the next benium. And it's only broken because they're refusing to
069change the base costs. You cannot hold the base cost at 8,200 when expenditures are increasing at a level of 5% per year and capacity is growing well above 5% per year. I mean just five years ago, this number was in the 400s for us. So our local capacity is grow is going up and that's part of property tax reform. So it's almost a double-edged sword. As those values go up on the property side, they're saying you can only collect up to x amount, 9%, 8%, 7%, anything over that, we're going to reduce your millage back and you're going to lose that. And if you're at the 20 mil floor, we're going to give that back to the taxpayer. So even when your local capacity is growing at high levels, you don't actually get to collect
070upon that growth and that capacity. So you're kind of getting hit on both sides. You're you're you're getting penalized in the funding formula and then you're not able to to calculate and take advantage of that on the property tax side either, which results in loss of funding on both sides. It's way to it's a double whammy with the property tax reform and the state budget. So that leads us into our strategy for planning. So what I'm recommending us to do is hold until 2027. We're going to know the state budget. We don't know we we're gonna have a new governor. Um, history has shown us that a governor coming in typically does not touch the formula in year one. They've either held the formula as it is or they've frozen it all together at your
071current level. And uh when Dwine came into office, he froze he basically eliminated the formula and gave the wellness credits um a half million dollars is what we got. Um, but when Caseich came into office, he kept the current formula into place and then he came up with his new formula in year three. That's been the history. I would expect them to fight the formula pretty hard and get rid of it. Um, but anybody knows at this point. So, I want to see what the state budget is and then if they keep us at the low rates and they keep decreasing our state budget, we're going to be forced to levy. And I think at that that point to come up with a plan in late 2027 to come out in possibly 2028. But our
072hurdles are with House Bill 129. We can renew the emergency levy, but we can only renew it in five-year increments. Now, remember, we were going to renew this for a 10-year period to give ourselves a gap. We are no longer allowed to do that. So, this it's got to be every 5 years, which is when you look at a map, it makes it very very challenging to squeeze a new levy in. So our place, my place to the legislators is going to be to maintain the fair funding formula, increase based costs. If they do that, then I think things will get better for us in the state funding side because the other pieces that the base cost is just one piece of it. The other part of the state funding that's drastically declining and it
073makes zero sense is special revenue or special education funding. It is based on the state percentage and the state percentage of special education students continues to increase. So as that continues to increase you receive less in state funding for special education. The other part that's also declining is transportation within the line item. they eliminated guarantees kind of secretly within this budget bill. Um, and no one really picked up on it until it was too late. And then so certain transportation guarantees are gone. So two two very costly things to the district, special education, transportation are also declining within the state budget. So I think we just kind of hold at this point. Um, don't react. We're in fiscal 26. We're not really going to look to do anything in fiscal 27. Um and then fiscal
07428 could be the year where we need to um really address uh what we need to do because we only really have a few options. We can reduce spending only, we can levy new taxes only, or we can reduce spending and levy new taxes. I've got that bolded because I think that's the best option, especially when you're getting to the point where it's an $8 million u expenditures over revenues. I don't think either one of these really address the situation alto together. Um, so we're probably looking at some reduced spending uh and levying new taxes, but it really depends on the state budget and if property tax reform continues to kind of expand. I don't know if they're done necessarily. Um, I hope they're done. I hope this is it and then we can kind
075of see where it takes us. But I have a feeling they're probably going to keep introducing new property tax reform throughout the next couple budget cycles. So any questions? Know it's a lot to take in. >> I don't necessarily have a question, but I do agree with your strategy. I think we do need to see wait and see what the gubernatorial landscape will be because there is a candidate that um is vowing to reinstate the um fair funding formula [snorts] and we needed to see what's going to happen. >> Yeah. Because we're still sitting even at the end of 2028, we're still sitting with $22 million. I still feel pretty good and I think we're still going to address very lowhanging fruit um with things try to shave cost where we can where it doesn't
076have an impact um but I think we do have a little bit of time the more you look at the data um you don't want to overspend by 4.4 4 million, but you also don't want to react to the point where you start gutting and then all of a sudden the state formula comes in more advantageous than you think and then we just had cut staff. I think we'll wait as long as we can to get as much data as we can and then we'll go we'll react off of the real data that we have. We're not going to react off of circumstances. We need to react off the data that's that we have. And we really don't know that until the banium budget is out, until the governor is elected, until we know exactly
077kind of what's going on at that point. Any other questions or comments? Hearing none. Uh, thank you, Mr. Roberts, for your report. Next, we will hear from our superintendent, Mrs. Hunt. Thank you so much. Good evening board members and community members. I'm excited to share some updates from across our district. First, the Canal Winchester High School Theater Department recently announced the cast and crew for this year's musical Percy Jackson. It's a Lightning Thief, the Percy Jackson musical. Performances will take place February 20th through 22nd here at the Canal Winchester Education Center with evening and matinea showtimes available. Tickets are now on sale online and we invite our community to join us for a fun and energetic production filled with music, adventure, and student talent. Last week was National School Counseling Week, uh, which President Tally
078already mentioned, and I would just like to take a moment to recognize and thank our incredible team of school counselors. Their work support, their work supports student success in the classroom, beyond the classroom, and into the future. And we are grateful for their dedication to our students, families, and staff each and every day. The district office leadership team is also looking forward to connecting with staff during our annual staff appreciation breakfast and one lunch this month. Throughout February, district leaders will visit each building to serve breakfast or lunch as a small but meaningful way to say thank you for their hard work, care, and commitment our staff show to students every day. Finally, in just a few short months, we will be welcoming the class of 2039 to Canal Winchester schools. Kindergarten pre-registration opens this
079upcoming next Tuesday, February 17th, for students who live in the district and will be five years old on or before the first day of school. So, that is a change. Um, they must be five years on or before the first day of school, which is August 13th of 2026. Families can visit our cwschools.org website beginning February 17th to start the enrollment process. That concludes my report for this evening. Thank you and uh we appreciate your support. >> Thank you. Do you know if there are any um new data on birth rates from the health department of health? >> Yeah, I have uh I had updated my forecast. Yeah, I have some. I can I can get updates made on the enrollment. >> Great. [clears throat] Thank you. >> Our birth rates have been that's why
080kindergarten enrollment doesn't make any sense because our birth rates have been higher than they have been in the last 15 years, but we still are at a level where we were at when we had 208 birth rates. We've been up in the 250s, 260s the last couple years and we still continue to hover around that 245 250 number. Keep waiting. At some point I think it's going to hit us and it's going to catch us off guard, but as of right now the birth rates really aren't reflecting the kindergarten enrollment like we thought they would. >> That's very interesting. Um, next we will hear from our board members uh under our board committee reports. First up is CWJRD. >> Mr. Twist and I attended uh last month a CWJRD uh board meeting and the only
081real announcements we have is their current registrations open and for another week or so for adult soccer, baseball, flag football, golf, lacrosse, soccer, softball, and IRS sound bath. That's all I have. >> Thank you, Mr. Art. We will hear from uh Miss Green, our legislative liaison next. >> Thank you, President Tally. Um the Ohio House returned from their holiday recess last week and the Senate will return this week. Um both sess both chambers will be holding regular sessions until midJune. Um there are quite a few education bills in the House Education Committee. I'm going to try to read them very quickly. There are a lot of um there are a lot of leg there's a lot of legislation out there. So um the House Education Committee amended House Bill 500 um which is a bill
082sponsored by reps Matthews and Ritter and this bill would designate junior ROTC programs offered by school district as a career technical educational program. The amendment permits a school district that offers a national defense cadet court program to designate that program as a part of the district's career technical educational program. Um, then there is another hearing on House Bill 189 and that is a bill by Rep. Thomas Hall as well as Rep. Gambari and that would create a statewide behavioral threat management operational process for public and chartered non-public schools. The committee also heard sponsor testimony on a series of bills including House Bill 523 which was by Rep. Brennan as well as Rep. Manning and that would enact future educators support act regarding financial support for student teachers and teaching as an in- demand job. House
083Bill 594 by reps Mike Odizio and Rep. Hall would require school districts to offer and students to complete at least one high school computer science course. And then Senate Bill 19 by Senator Andrew Brener would require districts and schools to develop a mathematics improvement and monitoring monitoring plan for each student who qualifies for math intervention services. A lot of bills in the House Education Committee. Um but I do want to encourage our community to go on to ww.ial legislature.gov and to track any bills. Um and also find out who represents you. I know if you were in Franklin County that would be um Representative Meredith Lawson Row and Senator Michelle Reynolds, but if you were in Fairfield County, that would be um Senator Tim Schaffefer and Representative um Matthews. That's all I have. [laughter] >>
084So, on Tuesday, House Bill 671 was introduced by uh Representative uh Colander. It basically will deny any Ohio school district state support um if they are a part of the voucher lawsuit. So don't know if that's a le or if that's legal for them since that's called democracy. Um but that is that was introduced and we'll see where that goes. >> Thank you so much Miss Green. We will hear from our student achievement liaison Mrs. C. >> Hello. Um I am learning what the student achievement liaison is. So I just wanted to let the community know what the position is and to give you some insight on what I'm proposing with this position. Um basically it's one member of every school board is designated as the student achievement liaison to work with Ohio school boards
085association the student achievement leadership team to determine ways to improve student success and promote student achievement within the district. So, I'm looking forward to collaborating with some stakeholders locally, um, with other school boards, with uh, building administration and others to determine ways that we can improve student achievement. So, stay tuned. >> Thank you so much, Mrs. Cob. >> Next, are there any um, comments regarding our district reports? I too had it written down that it was uh National School Counselor Week, so we might as well mention it one more time. So, thank you for all those counselors and the work they do. Um I did also read that uh uh our high schoolers 590 students hit 95% attendance rate. So, kudos to them. Fantastic. Um love to hear that and let's let's keep that up.
086Uh, and I think the only other thing, um, yeah, Miss Hun, if we could I I found it on here, the HWC handle with care and then I couldn't find it again. I don't know what happened. So, maybe next month if we could just get a quick presentation on that, you know, maybe a slide. Um, I would love to showcase, you know, what that is to our community members. And uh I think it's such a a great thing that that we uh we are doing for our uh our students. So maybe if we could just do that, that'd be great. That's it for me. Thank you. >> Thank you. We have any other comments? >> Um I was happy to see that at the preschool we were adding a new classroom. I'm happy that kids
087in our community are able to get their preschool support. We know foundation is key. Um, I wanted to give a congratulations to Bill Whitlack. I know it was mentioned last school board meeting that he was transitioning to the director of transportation, but I know he's officially in that role. And we want to thank you for all of your service as the director of data blah blah blah data data and assessment. Um, and also I wanted to say um, a lot of the primary grades put a lot of focus on MLK, Martin Luther King, uh, Junior and had a lot of educational activities aligned with that during the month of January. And I thought that was wonderful. >> Thank you so much. And uh with the uh rough week we had with the um school closings
088because of the inclement weather, I know our sports teams uh they they've they've had it kind of hard um with games and matches being cancelled, but nonetheless, they've been pressing forward and um I do remember or I remember reading about um our cheerleaders. They qualified for the state uh championship tournament. So kudos. And uh the swimming team, they are they have several students that will be graduating, but they they've been doing well. Um also, so [clears throat] I just wanted to give a shout out to our our athletic department on pressing forward, pressing through it. Um we have any other announcements? Thank you. So, next on our agenda, we will move forward with um approving our consent agenda. And I need a motion to approve consent agenda items. >> I'll make a motion. >> I'll
089second. >> We're going to start off with number two, which are the minutes. And we have minutes from [clears throat] the January 12th organizational meeting, January 12th regular meeting, the January 16th special meeting, the January 29th special meeting, and the February 4th special meeting. All right, moving on to number three, we have our classified personnel. We do have a request for a leave of absence from Shoko Haynesworth as bus driver. Uh, number four is an early graduation request. And that's all I have for consent agenda. Thank you, Miss Hunt. Um, as you can see, we as a board, uh, we've been very busy since the beginning of the new year, which is good. [laughter] Um, any other questions or comments? Hearing none, Mr. Roberts? >> Mr. Twist. Yes, >> Mrs. Ty. >> Yes, >> Mr.
090R. SCB. >> Yes, >> Miss Green. >> Motion carries. [clears throat] >> Next, we move into our action items. So, we heard from our treasurer, Mr. Roberts, regarding our five-year forecast, and I move to approve and submit the district's five-year financial forecast and accompanying notes to the Ohio Department of Education. And is there a second? Thank you. Any additional commentary hearing? None. Mr. Roberts. >> Tally. >> Yes. >> Mr. Ar. >> Yes. >> Miss Green. >> Yes. >> Mr. Twist. >> Yes. >> Motion carries. Next action item. I need a motion to approve the additional payment in lie of transportation applicants based on the terms of the 2025 2026 payment in lie of transportation resolution as presented. Is there a motion? >> Motion. >> I'll second. Any questions? This is a routine item hearing. None.
091Mr. Roberts. >> Mrs. SC. Yes, >> Mrs. Tally. >> Yes, >> Mr. Art. >> Miss Green. >> yes. >> Motion carries. >> Next, we move into our first discussion item. Uh we have a first uh reading regarding policy. We met in a special work special board meeting work session to discuss um public complaints policy 9130 um don't know if there's further discussion do have copies if need be but >> one oh gohead go ahead Mr. One question I had and and I kind of brought this up in that meeting was um if you look down the the first section there in number three, the allegation if substantiated would constitute a potential violation of board policy, professional standards or law or present a legitimate safety concern. The professional standards part is the one that I'm I
092I'm looking at a little bit only because um all the different employment um uh employees I guess I should say that we have here and those professional standards are all different for those people. what professional standards are we gonna are we looking at like where what where do we find that list or that >> um the same language is on their job descriptions. >> Okay. >> So um that's where it came from. we would [snorts] um you know for the teachers it does fall underneath the professional standards for teaching and then we would need to look at each uh different >> so yeah whether it was a custodian a bus driver cook well cooks wouldn't right because we don't >> you have one still that works >> oh yeah >> right >> um okay all
093right that's that's that's my only I believe on this uh on this policy I appreciate your efforts on this. Um, I thought it was a productive uh meeting that that we had that night. Um, you know, when you have great conversation concerning a policy, I think that it only makes it stronger in the end. So, um, that's all I have. Thank you. >> Thank you, Mr. Twist. I just wanted to um point out uh for the on behalf of the board um as a result of our discussion uh when we met, I wanted to point out that I did see the inclusion of the request that we made um at the prior meeting under notification of employee number one. Um, we've requested that regardless if the complaint advances to further investigation, um, we said that,
094uh, we would prefer that the employee still be notified of the complaint, um, in regard to full transparency like allow affording full transparency there. So, I see that was included. And then also we requested board notification for oversight reasons. So that was included. So I just kind of wanted the board to take a look at that and make sure that this is this is um saying what it is that we intended for it to say. If there's any further discussion on that >> overall Nope, you're good. Yeah, >> I was just going to say overall um I think that what came out of that meeting where where it is now um is is a is a great place. I do. I think it does what what we wanted it to do in the end. Um
095and uh you know, if it doesn't, we can make changes to it as we move forward. >> Absolutely. Um, if there's no further discussion on that, I'm going to move to the second item for discussion, which is superintendent and treasurer evaluation and just kind of um going over the process just for our school community so that they are aware. Um, I wanted to say uh one of the most important tasks of a school board is to uh besides hiring the school's superintendent and the treasurer is for us to complete a performance evaluation. And uh per board policy, we are to do that annually. And um I wanted just uh to bring that out so that everyone's aware that that is something that we're required to do. and also for um our superintendent and our treasurer
096to be informed of the board's expectations um as far as the time frame to get materials to us and for us to return um our feedback as well. So, for the 2025 2026 school year, um I'm proposing that the board requests your self- assessment materials um starting this month and you have a month to kind of get work through it and get it to us. So, I would say February, start working on it um by the end of March um to kind of to get it to us. This is just what my proposal is and we can discuss it and then and that's for the midyear assessment which is considered the formative assessment and then for the um sumitative uh endofear assessment I would suggest you follow a structure um to get your materials to
097us in August and then we'll we'll finalize it by uh September. Is that something that you feel is reasonable? Any um adjustments that you want to make to that just so that we can be consistent on when to expect us to to get your materials and for us to respond to you? >> I don't have a problem with those timelines at all. >> And then we would just follow the same structure that we've had before for you to get the materials. All right. Thank you so much. Next, I'll move that we enter into executive session to consider the employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, and to consider matters required to be kept confidential by state statute, including school safety and security planning. And do I have a second?
098>> Second. Thank you. Um for the public, I just want you to know that we will not make any decisions during executive session. It's just for discussion only. And um this would conclude the um once we take the vote, we'll conclude the public portion of our meeting. Mr. Roberts, >> Mrs. Tally, >> yes. >> Mr. Green, >> yes. >> Mr. Ar. >> Mrs. Cob. >> Yes. >> Mr. Twist. >> Yes. and we will um adjourn the public meeting but we will uh proceed with executive session. We'll take a short recess I would say about five minute recess and then um we will only reconvene to adjourn. So thank you so much for your time.