001We call this meeting to order on Monday, August the 11th. It is 7:01 p.m. Um, can I please get a um roll call? >> Miss Barnes, >> Miss Green >> here, >> Miss Tally >> here, >> Mr. Twist here, >> Mr. George Thank you. Um, we'll stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Um >> we do have one school board member who is um in route due to traffic. He's running a little bit behind. Um Dave George. The uh next thing on the agenda is the pledge of allegiance. I'm sorry is u the additions or deletions to the agenda. >> There there
002are none. >> That being said, we'll move on to the approval of the agenda. Motion to approve. >> Second. >> You call the role, please. >> Miss Barnes? >> Yes. >> Mr. Twist? >> Yes. >> Mrs. Tally? >> Yes. >> Miss Green? >> Yes. >> Thank you. Uh, and next we'll have our presentations. The Canal Winchester um C.WEA um is first. Mr. Barl. Good evening members. >> Good evening board members. Uh CWA is excited to start the school year. We had our convocation today and we are ready to start climbing and several of our uh members climbed during the summer and re and received degrees that are important. So we have several that I'd like to share. Uh Dana Stubs completed her masters in elementary ed. Uh Carla Shinsky attended the international Cody Symposium which
003is a music conference in Budapest, Hungary. Marty Leair completed her mers in literacy through the American College of Education and she did this 34 years after she completed her bachelor's degree. So congratulations. >> Ellison Burns also completed her mers in literacy from ACE. Alexi Gordon has a master's in education as of this summer. uh Sabrina Flanigan from uh Western Governor's University with her mers in curriculum instruction. And the one that is super exciting, Kim Shiplet went to Space Camp for educators in Huntsville, Alabama. It was a 5-day professional development program that included stream activities or steam activities, leadership training, and team building. She got to experience many physical challenges including walking on the moon in a one6 gravity simulation spin in a three axis I don't know what that is but spinning around sounds like
004it's going to give me sick as well as uh water and aviation challenges. Kim took on various roles as they simulated missions to space and Mars. She also completed design challenges that she can utilize in her sixth grade flight and space class. Sounds fantastic. So, thank you very much. >> Thank you. >> Congratulations. >> Are there any public comments? >> There are none this evening. >> Thank you. We'll move on to executive reports. Um the treasures report. >> Yes, I have one. >> Oh, we have one this time, huh? Not not not reflective of you, though. We're gonna mess We're going to mess with him a little bit while he's not here. Sorry. So, I mean they're and they're not up as much as they were last year. This is usually the big um quarter
005where we collect a lot of the income taxes. So, we'll see how that pans out. Um but that could change this 77 income tax number to he said probably closer to 75 if it stays the way it's going. Um so yeah I mean looking looking comparing it to last year you know we were a little bit down year but salary and benefits were were up this year um supplies were down because we didn't have a uh I think we had last year we had a curriculum adoption. So all in all I mean we were within $138,000 where we were last year. And like I said, pretty much starting right on track. >> Major >> when do we expect um any of the numbers or the changes to occur in our budget with regards to state
006changes? Do we know when that will be reflective in our budget? >> No, I don't know. Um I'm looking to see here if he mentioned that here. He did say something about that. >> Are you referring to the budget that was just put into place? >> The state funding formula. >> Yeah. When the state >> So over the next two years, this year we see a loss and do not quote me, but I believe it was around 600,000 of a of a loss for this year and then next year 2.4 >> from You mean instate funding? >> Yes, that's what Yeah. referring to. Okay. So again, we lost a over the two-year bianual budget, we'll lose 2.4, 2.7. Um, and then so we'll see those that'll be impacted. It does hurt too, like Kevin mentioned
007on the income tax coming in lower. So that's something we're definitely watching because again, those two things together don't >> that's a lot of our that's a lot of our revenue, right? big. >> So, we this year and and we mentioned this this year being that the budget came pretty late before we were able to react. We're moving forward this year. And then now that we're in school, we kept saying once we get into school, we're going to spend the fall really looking at where we're at, what we're doing, and seeing how we can save money with low impact on students. >> So, I mean I mean I think the simulations are out there. We kind of know what our numbers are going to be, but I don't know that they've adjusted >> state. Yeah,
008I'm I'm not sure we've seen the numbers yet. And we just got >> some of our uh title funding from the federal government just >> last week. I believe they just released that. So >> So what what we have reported here today doesn't reflect anything from the budget or some of the budget has been reflected with the income tax. >> Oh yeah. >> Changes. Well, okay. So it's been this is this is reflecting the state budget. >> Yeah. with the changes in there. Those are those are reflected in here. The income tax that that was down the month of July. No, we haven't changed anything for that yet. We'll kind of wait and see. We get that quarterly. So July is just our biggest one. Um but then we'll get it again like October, January,
009what April. So we'll see. We'll kind of track it and see. I don't know if he'll change the forecast yet or he'll wait and see what happens in October. He said it was up. You know what I mean? It's not like we're panicking. It was up. It just wasn't as much as we thought. >> Any other questions? No other questions? Um, >> we'll do um committee reports. >> I'm sorry. >> That's okay. >> I must have missed it. Oh, it's the last line on page by itself. >> I wasn't sure who superintendent report. >> Excited to hear from you another time for today. >> But good evening board members and community members. I'm excited to share some updates as we kick off the 2025 2026 school year. We welcomed our new staff members on Monday,
010August 4th, followed by the return of all staff on August 7th. Our annual convocation took place this morning with this year's theme, the climb, setting an inspiring tone for the year ahead. Each of our buildings has hosted welcome events to connect with both new and returning students and families ahead of the new school year starting this week. Tomorrow we officially begin welcoming students back for the new school year with a staggered start for kindergarten and secondary grades. Tomorrow, August 12th, students in grades 1 through 6, 9th, and kindergarten students with last names beginning with A through G will attend. On Wednesday, August 13th, all first through 12th grade students and kindergarten students with last names beginning with H to O will attend. And on Thursday, August 14th, all grades 1 through 12 will attend. And
011kindergart kindergarten students with last names beginning with P through Z will attend. On Friday, August 15th, all students from kindergarten through 12th grade will attend together. And then preschool students will begin on Monday, August 18th. Fall sports are now in full swing as well, and we invite everyone to come out and show your support at the annual community pep rally hosted by the Canal Winchester Athletic Boosters on Wednesday, August 13th at 6 PM in Mike Lock Stadium. It's a great way to celebrate school spirit and kick off the season together. Finally, I'm proud to share that Canal Winchester Board of Education member Mrs. Monica Thally has been named a two 2025 recipient of the Ohio School Boards Association Aptitude Award. This honor, part of OSBA's Star Awards program, recognizes schoolboard members who demonstrate a strong
012understanding of governance through an assessment covering vision, accountability, policy, community engagement, relationships, and advocacy. Mrs. Tally's leadership, advocacy, and commitment to students and families are deeply valued, and we look forward to seeing her recognized at the OSBA Central Region Fall Conference on September 17th. That concludes my report. I wish everyone a safe and successful start to the school year and congratulations. >> Congratulations. >> Thank you. Thank you, Mrs. Hunt. >> Congratulations. >> Okay. And >> I do have a followup question or not necessarily followup, but um I was wondering, Mrs. Hunt, um do we have the numbers for kindergarten enrollment and how does that um compare with last year? I do not have them right off, but I am gonna >> Hold on. They're in here. >> Peek back real quick. >> They're in one
013of these reports. >> Mr. Lyn, did you put that in your report? They're in one of the buildings. >> Okay. >> Maybe >> 25. >> 237 right now. >> 237. >> Yeah. >> So that number is, again, it depends on when we looked, but last year was down. We definitely expected it to be closer to 275 this year. Um, with our last year looking at it, it was supposed to be last year was supposed to be high. This year was supposed to be lower and then next year is supposed to be even higher. When we didn't get the numbers last year, we really expected for those kids to come this year. So, we didn't know if it was maybe they didn't know we had full day kindergarten yet because it was year one. Um, parents,
014I don't want to say holding their kids back, but waiting to send until they turn six instead of five. That's a new trend that we expected to see. Um, so we're just we don't have a new trend yet because of new full day kindergarten, but that is something that we're watching closely to see. Also, with a lot of schools with Columbus starting later into August, I believe they start the last week of August. That's something else that we watch because a lot of times new parents don't realize that we start school so early and so they wait until that last week and then we see them. So, we'll definitely that'll be something that I'll include in my report to you guys so that we're kept up to date on that. >> Sure. I appreciate that.
015>> Thank you. >> Um, next on the agenda is um our board committee report for CWJRD. Uh CWJRD had the uh JRD fun night uh a couple weeks ago and uh bunch of inflatables and um food trucks and that sort of thing. It was a huge success. Uh last year we had I believe five inflatables and this year we increased it to 11 and uh kids had a ball. So it was a lot of fun. It was a great night. look up on the hill behind the maintenance barn and there's a couple of our police officers playing whiffle ball with a bunch of kids. So, it was it was a lot of fun to watch and uh it was a good it was a good evening. So, you have anything to add? >> Uh in
016addition to that, just keep in mind we've still JRD has uh open registrations for karate, yoga in the park, and the IRS sound bath and as well as school sports starting up. all the fall school sports starting up. All the JRD fall sports will also be starting up in August. So, um come out and watch some kids run around and uh play basketball. That's a little bit later. Soccer's coming up in August, football, and then volleyball start up a little bit later as well. Thank you. >> Thank you. Um let's see. The OSBA legislative leazison. >> Yes. Thank you, Miss Barnes. Good evening. I do have a report, but I'm also trying to get the image of um Mrs. Hunt out of my head on the horse from this morning. So, um but uh >>
017I know >> explanation. So, uh, the Ohio General Assembly, uh, is currently on recess until September. Um, lawmakers have until December 31st, 2026, the close of this general assembly, to challenge any of the governor's remaining line item vetos. Recently, the House approved a veto of line item number 66, which is the one that restricts political subdivisions, including school districts, from pursuing replacement property tax levies, as well as fix some emergency, substitute emergency, and combined school district income tax and fix some property tax levy advances. Um, the Senate will have to return to the state house to vote on the override. Um, the property tax reform workg group has been assembled. It includes 11 members, uh, co-chairman Pat Tberry and former state representative Bill Seats. Um, a treasurer from Allen County, two county auditors, one from
018Lake and one from Warren. um the mayor of Athens, two school superintendent, one from uh from Dublin City Schools and the others from Fort Fry local schools which serve Morgan and Washington counties and three county commissioners representing Hamilton, Pickaway and Pike counties. Um, tomorrow from 5:00 to 7:00 p.m. there will be a town hall at the Southwest Public Library in Grove City to discuss the future of public education for children with disabilities. Um, just remember, let's continue to do what we can to support public schools. >> Thank you. Um and then our student achievement liaison. >> We have nothing to report. Um but just wishing you all a very successful school year this year and looking forward to see what our students are doing. >> Thank you. >> Um I'm just going to slide this
019in here. It doesn't really have anything to do with these three um board committee reports, but um we did host National Night Out here at our school building um this year, which gave our community and our kids a great opportunity to see who our um liaison are for our school district from Madison Township and um our kids to meet their their police officers and for our community just to get together and um say thanks to our um officers and um first respondents on um the support that they give our community. So maybe next year it'll be a little bit bigger. It'll get a little bit more um information out to the community, but uh this is the first time that I know of that we've had it here and I've participated in several um in
020the city of Columbus. And so I was really happy to see the school district um host the one that we had this year here that kind of moves around I think around from Groport to uh Hamilton Township and this year they had it here. So um just wanted to mention that. Um next on the agenda is the district reports. Um do we have any um anybody who has any to provide for the district reports here? >> Because I do. I just I'll let you go first. Okay. >> Uh, Mr. Lean, I I have a question. Um, the Omni Alert, >> that was my question. >> Secure schools >> got me back. >> Uh, secure schools grant program. Would you mind explaining that? I don't know if I've missed that in any updates pre previous, but
021that caught my attention uh, as I was reading through the reports. It caught our attention. >> Caught mine, too. That's >> as we read through. Good evening. The Omni alert is a Thank you. Good evening. The Omni Alert uh was something that we have been looking at for the last couple years. It is an AI gun detection software. Um we've had multiple conversations with that company. There also is another company called Zero Eyes out there that we've looked at as well. Um, and so they offered a grant opportunity this spring that I went ahead and applied for, and we were one of the 50 recipients um, in the nation that had the opportunity to receive that. It is a three-year opportunity. It's going to be a pilot that we're going to utilize at the high
022school. Um, it does have the opportunity to utilize fixed cameras or 360 degree, which are fish eyes. We're going to be looking at the fixed cameras. They provide the best lens um, for what we are really wanting to entertain. And so we started that process. We've had a webinar to welcome us into the program itself. Uh shipping is coming. So we're going to receive the shipment in the coming days and then there will be a deployment period and so we are in that phase right now. So it won't be fully operational probably for another two to three weeks uh in conjunction with the director of technology putting that into place. Um but we were super excited to have the opportunity to fill out the grant and receive it as well. And they've been great. Like
023I said, I've been talking with this company ever since I've actually jumped into this role. Um her name is Becky Goldie. been a great representative for their company and kind of walking us through that and obviously we see things in the news. So, it just is bringing more and more awareness to the opportunity that it is something that we can be proactive about and so having the opportunity to have a three-year free pilot is something that we really want to entertain. It will again 30 cameras. We have over 450 cameras in the district. So, it really is going to give us that lens to test out the market and test this product out. and we're hopeful that potentially a partnership will continue based on what we find out over the next 36 months. >> I
024I appreciate the explanation and um I really appreciate I think all of us do looking out for the safety and security of our students and staff and um so I appreciate uh appreciate that you've been in contact with them the way you have and and uh we're able to get this this grant. That's fantastic. So appreciate it. >> Thank you. And I'm sorry, I think I I missed. When did you say this could be rolled out? >> Uh, it won't be rolled out probably for at least two or three weeks. We're waiting on the delivery, the shipment delivery, and then we have a deployment team in conjunction with technology department to make sure we're up and running. The SRO's and the assistant principles actually met today to identify the 30 cameras that they want to
025utilize at the high school and the athlet athletic um athletic field. And so now once they get back with us, we'll make sure those 30 cameras are going to fit that deployment perspective. and then we'll be able to move into the next phase. >> Okay. >> So, it will take a little bit of time, but it's well it's going to I think be well worth it in the >> Do we have to replace our cameras or is this just an add-on software add-on for >> It's actually in partnership with Vicata. They're one of their partners. So, by us having the Vicata system, it actually is is a perfect dovetail and it works works within the system. Great question. >> Okay, good deal. And as a reminder, and I'm not sure um who how many of
026you were on the board at this time, but back this was what caused us to actually make the change to the new cameras. If you recall, we had conversations about wanting to do some weapon detection. We looked into it and found that our cameras were not up to date. And so that's when we made the transition to the perkata system to allow for this. So this is almost stage, you know, our the phase that we're rolling into. So >> I also saw that on the technology um report that they had um installed Marcus radios and the cameras have been installed, the new cameras to cover all the visible gaps in the buildings and um the implementing the AI weapon detector. >> Yeah, I mean I'll do my best to speak on behalf of the director
027of technology because a lot of that is in conjunction uh with with my department. Uh so we did look at some of our gaps that we had. So we did add some additional cameras as part of the summer project list as well as the Marx radio which was another grant that we were awarded. So, we put a lot of things into place. Um, and it took a lot of effort and a lot of communication uh with Fairfield County and Marks overall and those will be fully operational I believe within the next week or two. The repeater I think is being installed next week. So, again, a lot of it comes with what's being cleaned in the building phasing out and then Fairfield County, they wanted to do it as a county so all the schools
028can be done in a series of time. So, because they're coming up from Cincinnati to put those in and so they want to make it worth their while so they're not driving back and forth. So should be in by the end of the month. >> Would you mind explaining what the marks are? >> The mark system puts in place where SRO's and first responders can have unified communication much quicker than just like a school radio. So it is unified for a county perspective. So everyone including uh SRO's, sheriffs, deputies, uh state highway patrol, all the people that were at national night out would be able to have unified communication if they needed it in case of a crisis or anything of that nature. >> And it's basically It's a um law enforcement system that will
029provide a direct audio line to first responders. So >> So everybody would be on the same page and they'd be able to communicate in in a closed frequency. So >> Marks is the statewide first responder network for the first responder radios. >> They're much more high-tech radio than than what we utilize. And we have great radios at school, but this is a this is another level. >> Well, it's just good to see that some of the conversations we've had previously this year about the when we had all the conversations about getting all the blind spots and all. Just good to see it actually coming to fruition and being >> we'll never be 100% covered, but we have done a great job being diligent with the resources that we've been provided and using the resources financially
030that we've been awarded or received. >> Great. >> Any other questions? >> Is there anyone else here that can talk on technology or I know he's not I know he's not here. >> Mr. is actually at the high school right now. There was a lab that's not up and running. So, he did uh inform me that he's over there working to try to get it up for tomorrow and he'll be in shortly. So, he he might be here by the end. >> I may ask it later on. It's not a big question. >> I don't speak on his behalf. >> Thank you. >> You're welcome. Appreciate it. >> Thank you. >> You're welcome. >> And You have another one. Okay. Um I think I have another one. >> I I wanted to say um it
031kind of came out in the uh convocation thing this morning. Um but I wanted to congratulate um the school district on um exceeding the target for um our our overall target for our report card was was we were just trying to go up I think by point um half a point and we exceeded that and um so we are now at a district number of four. Is that correct? Well, we're looking at our performance index, which is an overall, it basically touches every student. So, that's why we set that as one of our measurables. So, we wanted to increase that by 0.5 and we were able to increase it >> 2.1. So, we definitely exceeded that. Uh, the total number I don't have right off the top of my head, Mr. Whitlatch, do you know
032that? >> It just 89.0 There you go. >> 091 and um it said that we definitely exceeded it. So congratulations um for to all the teachers and administrative staff for their hard work on um achieving that. I think that's a a great achievement. Just wanted to mention that. >> Yeah. And are we planning on um setting another goal for 0.5 or we're going to go higher? >> Yes, we're probably going to keep it at 0.5, but we'll reevaluate that and then go from there. We when we set the CW promise, we had said 0.5 each year over the three years, but that's something that we'll look at for sure. I ask another question then. >> Yes, you can. >> Mrs. Hunt, do you have I saw there wasn't an update or anything on the PAC.
033Are there any updates? I don't know that there are. >> No. So, what's been since our last board meeting when we where we did the presentation to show where we're going? U the architect and the builder have been working together. What they do is they look at all of the pieces and they're trying to come up with a number on what they believe it'll cost. Uh we met last week, brief meeting just to say, "Hey, we're still working with our vendors to try to figure out if we can get some of these numbers down." They really want to make sure that when they bring us the final number, that it's a true, accurate report. So, they're looking at that. We just got an email today that said, "We expect to have it to you by
034Wednesday. We're going to have some time to look over it." And then the following Wednesday, we'll meet go through it pretty detailed. And then come at the September meeting, we'll be bringing it to the board for approval of the DD is what we'll bring to you. DD design. Yeah. >> Okay. >> Yeah. So, you'll have information on that come September. >> Okay. Y >> and I see Mr. Steedman out in the crowd there. >> Yeah. >> Uh baseball diamond. I'll I'll just go to it. I any So, are we are we going to move that first? Do you know? I wanted to I wasn't at the last board meeting. I did watch it, but yeah, I just wanted to up get an update on that as well. >> Yeah. So, that's one of the things
035that we've asked them to bring to us. Uh, and we have had conversations. >> We actually talked after the last board meeting and and found out some information that might help. But, I do not want to say that we are definitely starting something first until we know exactly what comes from it. But uh when I mentioned some details that the uh that the team did not know, they actually were excited to have that information to see where we could go with it. >> Okay. So, >> I appreciate it. Thank you. >> Yep. >> Thank you. >> And I just have one more question. Um, do we anticipate that there will be any um concerns with the number of um special education enrollment or what's driving the number that we're up 54 more students than we
036anticipated. >> Is that is that increase enrollment or because it said it was more IEPs that were done, but what's what's what made the number what do we know made the number jump that much? It says that the numbers we're starting out with 54 more students in with IEPs than we had in last August. Do we know if it's just the mere fact that we just had more students or what's driving the number of IEP increase like that? >> I think it's a little bit of both. We at that time at the time that I wrote that and put those numbers in there, we still hadn't processed a lot of the withdrawals. we're getting a lot more of the entries right now, then the withdrawals are a little slower to come to us. Um, and
037I do think like we increased a lot last year at one of our buildings in particular. Um, just over the course of the year, we had found some errors, not really errors, but just some issues from previous years and some students that needed evaluated. And so there were quite a few initial evaluations that occurred at Indian Trail last year. And so those have kind of increased our numbers specifically in that building. They're generally pretty stable from year to year, but last year was kind of one of those outliers. I would I would also add I think there is also something to be said that in a in the past when we had the half-day program, we would uh evaluate students and watch them over time to see how they do. So being that we had
038them for double the time, I think we were able to evaluate quicker and maybe provide those student services earlier than when maybe we were in half day, we might not have been able to uh identify them until later in the first grade year. >> The eligibility that requires that we roll out a lack of instruction. So when the kids haven't been here long, then it's hard for us to say it's not due to a lack of instruction. So, the fact that they were here for longer really helped make some of those decisions in regards to they've had more time with instruction. They've had more of that um structure in their day and just a lot more intervention opportunities. And so, I think that helped because we definitely saw more in our kindergarten than we have
039in the past as well. >> Would you be able to get me a breakdown of that at a at a later time then? Can I get a breakdown of the number that number? >> Thanks. And I will also add from the data presentation that we did last um I think it was last month or within the last two months um really looking at we definitely saw behavior we saw an increase of students coming with higher needs behaviors than we have seen in I mean yet >> to date last year we definitely saw uh new behaviors that were much higher frequency and much more extreme than we had seen. So those students also would be accounted in those numbers. Okay. Um, does anyone else have any more questions or concerns or announcements or shout outs for
040the uh district reports? All right. Um, moving on on the agenda, the next thing is our consent agenda. A motion for the consent agenda. >> So moved. >> Second. >> Did you say second? >> Yes. I'll second. >> All right. Thank you very much. So we'll start with number two. That would be our minutes from the July 14th regular meeting. Moving on to number three. We do have two donations and these >> quick note that you didn't have the >> we need to make sure at the next meeting we get the special with the special meeting. >> Correct. Those will be on the next meeting with uh Mr. Roberts being out. He'll do those minutes and have those attached for the next meeting. >> Um for number three we have our donations and these are
041both from Scott Wyel for the mini pitch which is located at Indian Trail Winchester Trail. We've approved several donations um from Mr. for rival throughout the last really year as we look uh at the installation of the mini pitch. It is installed. It's great. Uh students are going to be able to use it uh during the school day as well as after school, during the weekend. It if you have not seen it, it is definitely something that's pretty pretty impressive. Um we are go uh currently working with uh Mr. Wyel Musco, the Major League Soccer Foundation um to discuss an opening celebration of some sort. So, we will probably be doing something soon with that. Uh just with school starting, we wanted to take some time before we had those discussions. But that is definitely
042something we want to thank him for his donation for that whole project. Moving on to number four, we have our supplemental personnel and stipens. Uh we have Dominic Davis who will be a high school football volunteer coach. And number five is our overnight field trip request at Canow Winchester High School cross country. Uh we'll be heading to Piqua, Ohio for an overnight stay for the Piqua night invitational. And that is September 6th through 7th. >> Okay. Um we take a roll call. Um I'm sorry. Can we take a vote? Mrs. Tally, >> yes. >> Mr. George, >> yes. >> Miss Barnes, >> yes. >> Miss Green, >> yes. >> Mr. Twist, >> yes. >> Next, we have on the agenda the action items. The resolution authorizing the transfer of funds is on uh the agenda.
043So, a motion to approve the resolution to transfer money from the general fund to the capital projects fund. >> So, moved. >> Second. I'm not sure how much. Um, >> can you bring that up? >> What's that? >> Can you bring that up? >> Bring the resolution up. Yeah. So, this is resolution that was originally u approved in June. It would it's to move the money from general fund to the 070. Um, it was done in June, but then I guess Nick talked with legal and decided that then then I think you guys did one in July at the special meeting to to transfer it back to general fund because then we opened up we we built the 07001 fund versus combining it with the old fund. So took it back to general fund. Now
044we're taking it from general fund to the 07001. >> Okay. Same dollar amount, same thing. >> We take a vote, >> Mr. George? >> Yes. >> Mrs. Tally? >> Yes. >> Mr. Twist? >> Yes. >> Miss Green? >> Yes. >> Miss Barnes? >> Yes. >> Do you have a copy of it with you? >> Um, I can get one. >> Okay. >> I think I'll have to sign it again. >> No, I don't think I don't think there's a >> I had to sign it the last time. And just Nick, just Nick has it. >> Okay. >> If you look down at the bottom, it just says uh he puts the numbers nays and ns and he signs it. So have been a different something different that you might had to sign. >> I think
045it was the second of the emotion or something. I'm not sure. >> As long as you're okay. >> Okay. >> Yeah. Uh the resolution to um next on the agenda is a resolution to advertise for purchase of buses. >> A motion. I get a second. >> Second. >> All right. So this Kevin, I'll take this if you unless you want to. You got it. >> It's I mean does it >> go for it? >> It's just advertised. It's nothing. We're not obligated to buy. It's just we're just doing it for meta to advertise for buses, right? I mean, you can add more if you want. >> Just routine item. We do this typically each year. Um I believe in here it states that we're looking for uh potential purchasing up to six conventional school buses
046and or nine passenger vans. >> I'm not sure the difference, but this one you do have to assign it. So, >> okay. >> I'll get a copy of that for a Miss Barnes. >> Yes. >> Mr. Twist. >> Yes. >> Mr. George. >> Yes. >> Mrs. Tally. >> Yes. >> Miss Green. >> Yes. >> And we have a resolution to establish the bus stop locations. A motion to approve the res resolution establishing bus stop locations for 202526 school year. and authorizes the superintendent to amend bus stop locations during the remainder of the school year as needed. >> So moved. >> Another routine item we do each year. So this allows us to create our bus stops for the year. >> I have a question. Um I was asked about a bus stop and I honestly
047don't have all of the specifics. Um but I do know it's somewhere out around 674 in the Carol area, but there are kids that go to this school district. Um, how do we determine if we're going to go inside of a loop or just stay on a main road? Is there is there anything that we do to say if a parent says, "Hey, is there a reason why you can't come into the neighborhood and circle it and come back out rather than hold up the cars or traffic on the main road?" plus our kids wouldn't have to walk all the way out to the bus stop. Is there any thoughts? Is it because the bus can't get in there? Um is is there multiple reasons? I'm assuming there's multiple reasons. >> Yeah, it would depend.
048I'd have to know more information on the exact bus stop, but there are many of reasons why. Uh time, how many students, safety, can they enter and exit without having to uh do a reverse bus? They are not allowed to reverse with students on the bus. So, there's a lot of information that would come. So, if there's questions, I would recommend that they call over to our transportation center and they would be able to answer any questions. >> Okay. Well, um I'll just say that I don't remember their name, but if they're listening, um you have your answer. Um and provide as much detail. They said that they did send an email, but never got a response. So, my answer to them was send another email and um if you don't get a response then
049then reach out to me. >> Correct. That would be great. All right. Can we take a um roll call? I mean a a vote on this one. >> Mrs. Tally? >> Yes. >> Miss Green? >> Yes. >> Miss Barnes? >> Yes. >> Mr. George? >> Yes. >> Mr. Twist? >> Yes. >> Okay. And then next we have a contract with a private tuition. This looks like the um the regular one that we have every time. We get a motion. I'd like to table this action item. >> Um, not that I'm against paying it. I mean, we've got to pay these as as we have to, but the I I didn't have a chance to get all the backup information. I mean, it's this one specifies that a court order states that our district is responsible
050for educating our student um or the educating the student. I don't I don't deny that, but court orders don't establish residency. OC establish residency. So, I'd like to get a little bit of backup detail on the residency of the student before we agree to pay 35 plus thousand. >> Yeah, I can. Miss Hip, Dr. Hippler, if you I don't know if this is one of our students, but we run into this a lot with um I won't say a lot. We have ran into this several times over the last year. uh specific with being identified as the district of residents in a court document and we are finding that at times in the court document they simply ask the parent or a person where do you reside and they will say let's for our example
051Canal Winchester and then that gets written and they don't check an address it becomes and we are currently fighting one that was never our student that we're paying on and it has been a struggle uh our attorneys are working with us to we're we're taking it further than we have because at this point we have I believe three that we're aware of and this one actually came in late. So you'll notice the date that they started was September 2024. So we're back paying. >> Um and I don't know if you have specific information on this one. We we probably should talk about this one off record. Agreed. >> Um but definitely something I know Mr. Roberts before he left did come down and give me the contract and share some information with me on the
052overview of why it's being put on here now. Uh but we just received word about the student living in our district. >> Okay. So, can we table this till the next meeting and and take it up? I mean, we're already >> September 2024 this is going back to. So, I don't Is there a problem with holding off another month on this one? >> I'm not aware. If there is, we can always hold a special. Okay. If you know, we'll wait till Nick gets back and if there if we need to, we can hold a special meeting to vote on it if it's timely. >> Are you aware, Dr. Hler, if there's a timely on it? >> Okay. All right. Perfect. Yep. >> Thank you. >> You're welcome. Thank you. >> So, do I have to
053take a motion to table on a vote? >> I move to table. Do we? Yeah, I move to table this until the next meeting. >> Okay, I'll second it. >> We take a vote on the motion to table. >> Yeah. Okay. Mr. George. >> Yes. >> Miss Tally. >> Yes. >> Mr. Twist. >> Yes. >> Miss Green. >> Yes. >> Miss Barnes. >> Yes. >> Thank you. >> Okay. The next thing on the agenda is the payment in L of transportation. applicants based on the terms of the 2025 26 payment in transportation resolution as presented. Motion >> so moved. >> Second. >> All right. This is the one that we see all the time. It's the first of the year. So it is our payment and move transportation payments routine and will be throughout the
054year. I think I saw what was like 600 607 just over $600 this year is the dollar amount >> the dollar amount for the pilot payments it's just over $600 I think it was like 607 or 608 >> and and those of you that are listening or if you're you know what what this is is for students who are attending um non-public private schools that we are required to transport them um to those schools and if they're within a certain distance and if we are unable to transport them due to not enough drivers, buses any it could be any number of things then we uh make a payment in lie of transporting them. So that is a requirement of the law. >> So how many do we do just is just one the $600 is
055for one person or >> yes per student >> per student. And how many students are there again? >> Um I don't know how many is on this list. >> I think last year we end up significant >> 60 to 80 somewhere in that range. I'm thinking >> if we vote no. >> Yeah, >> we're required by our >> right. >> Yeah, we're required to do it. >> Vote no. >> The Ohio legislator legislature has determined that we're responsible for paying to transport students outside of our district. >> I just don't know why we keep have to take a vote if we have required to do it. Why do we have to keep taking a vote for it? items. >> Mr. George, >> yes. >> Mr. Twist, >> yes. >> Mrs. Tally, >> yes. >> Miss
056Green, >> yes. >> Miss Barnes, >> no. Just want it on the record that I don't agree with the policy. >> All right. Next on the agenda is the discussion items for um policy for first reading. Yep. So, we have visited this uh policy. It's 5136. I do notice it's not attached. It will be attached uh this evening, but it is our personal communication devices policy. and we updated it last year to make some changes to that and uh legislation this summer made some changes and we will be moving in a direction of no personal communication devices which means cell phones will be used during the school day K12 it and really we could say preschool through 12 but it was K8 that we had that policy. Uh the high school had some flexibility of
057using it in the hallways during class changes during lunch and moving into next school year. I know that the high schools already communicated to their students. They will continue focusing on this for the first month of school, but we will not be uh personal communication devices, cell phones will not be able to be used in during the school day. They can be on their person. They will need to be shut down and off. And that also includes the watches would they can wear them but they would need to be disabled. So we this would be our first reading and we'll come back then in September to do a second reading. >> Can you disable them? >> Yeah, >> you probably should >> shut off cellular. >> Yeah. >> Um so I had a question. So
058there was mention in the policy about buses. >> Yes. >> Does this apply while students are on buses? Is that considered instructional time? >> No. So they can have their PCDs during bus routes. >> But it would apply like on school sponsored field trips then because that is instructional time. >> Yes. Okay. >> Yep. >> Okay. >> That's a good point. So if they're out on a field trip or whatnot, they >> Okay. but not on a ride to like a football game or soccer >> to and home school that would they can use their devices. >> Okay. So, if it's during instructional time regardless of what whether they're on a bus or in school, then it applies. >> Yep. >> Okay. Thank you. >> You're welcome. >> Oh, perfect. So, it is attached. I
059Oh, the device I got. Perfect. Thank you. I don't know if I usually get that one but so it is there and we will come back with the second reading then in September but that policy is in place uh starting of the school year so the practice is in place the policy once it's made and it was approved in July you have 90 days to approve it so but we will begin the practice before the policy is in place >> I do think you should mention that they can be used in a state of emergency >> yes yes so if there is an emergency >> that they can't use their phone in an emergency >> correct they would be able to turn that on and use that if needed. >> There's a couple other caveats.
060If it's part of their IEP or their 504 plan, they can use it. So, there's >> yeah, >> some caveats. >> Yeah. Also, like a yearbook class, if they're taking pictures for the yearbook and they use their phones, that would be another one that's specified. Uh the admin administrator building principles can give permission uh for students to use it in those type of situations. So, I think the other one is media class where they're making the daily announcements. They use their phones for that as well. >> Thank you. >> Yep. >> All right. Thank you. >> Thank you. >> Um do we need to go into executive session today? >> Yes. >> Okay. Um so, uh I wanted to motion to enter into executive session to consider the employment and evaluation of superintendent and the
061treasurer. >> So move. Second. Um we're going to go into executive session. Um we probably will not reconvene. Um you're you're um welcome. You're you can leave and um but we're not going to come back. We're just going to um dismiss after the executive session. So um thank you all for coming and it's adjourned at 7:52. Executive session at what you got? 752. >> Yes. >> Mr. Twist. >> Yes. >> Mr. George. >> Yes. >> Mrs. Tally. >> Yes. >> Miss Green. >> Yes. >> Barnes. >> Yes.