001e e e 18th Cincinnati school board meeting to order inam super superintendent Murphy would you please introduce uh our students that will be uh delivering uh virtually our Pledge of Allegiance and tell us a little bit about them and their principle my pleasure tonight we have students from John P Parker school where Dr Kimberly Mack is their principal thank you unit States of America might have to repeat that one thank you very much treasur Wagner would you please call the attendance role Mr Craig here Mr Crossett here Mr Lindy here M map here Dr Moffett here vice president Weinberg here president Bolton presid vice president Weinberg would you please uh explain how the public May participate virtually yes members of the public who are online and wish to speak during our hearing of the public
002may do so by clicking the chat button now the chat feature will be open for your request for 5 minutes if you would like a direct response to your question please make sure to share your name affiliation to the district school Community topic and also your contact information thank you the chair will now entertain a motion and a second to approve the November 18th business meeting agenda do I hear a motion so move so move thank you second thank you we have the motion and the second did you get that treasure was Dr moff at the motion or okay thank you thank you would you please call the role treasur Wagner Mr Craig yes Mr Crossett yes Mr Lindy yes M map yes Dr Moffett yes wi president Weinberg yes president Bolton yes thank you
003all uh tonight's agenda has been approved as posted appreciate it uh board member Lindy will start us off regarding uh old business um uh perhaps among the most important of our business as a board Mr Lindy as policy chair would you please get us started with this discussion and presentation uh thank you very much um I thought I would start with just a recap of of where we've been on this topic over the last several months um folks may remember that uh at the September uh policy committee meeting um we discussed a a draft set of revisions to the policy for how our board evaluates superintendents um after that discussion in policy committee we came back to the board in September uh and asked if board members would share um any feedback or ideas they
004had for how to make that draft a better one uh I'm really grateful for the fact that we received I think feedback from everybody uh which was enormously helpful we took that feedback back to the October policy committee meeting um where we started to work through those notes those ideas um there was so much that we didn't get through all of it but we got through a first good junk uh so we brought back the uh the updated but not not recommended version at the October 28th board meeting shared back with everybody here's where we're seeing some agreement across really all seven board members and then we ticked through here some of the issues where there does seem to be some continued disagreement uh we collected more feedback from the board at that 20 October
00528th meeting uh and we had a discussion at our November policy committee meeting um this wasn't the only thing we talked about but it was the the longest part of that meeting uh and I'm I'm very happy to share um that we we've come back with a version that is different from the version that we started with in September and has I think a number of important changes in it uh it is a version that is supported by at least as of our policy committee meeting all three of the members of our policy committee um and so what I wanted to do tonight was personally make a motion that we adopt this recommendation uh was posted last week on Wednesday um and then if there's a second I think I'd love to just invite my
006colleagues I had a couple if people will indulge me I had a couple other thank yous I wanted to extend but I wanted to just invite Mr Crossett and this map who worked through this together um to share any context they feel is important on the recommendation but but first I'll I'll motion that we adopt the the resolution thank you Mr Lindy is there a second second thank you so uh with the uh Indulgence of the chair I'm just going to do a couple thank yous and then I want to ask invite um M uh miss m and Mr Crosset if they want to share anything um I just wanted to highlight some ways in which what we're presenting tonight is different from what came to the committee in September and different from what we
007shared to the board in September and different from what we shared with the board in October um Jim highlighted some great ideas about reflecting Trends over time in the superintendent evaluation um linking to a strategic plan having room for a 360 also requiring that there be some interim preparation over the course of the year that counts towards the total score um Eve I think Excuse Me Miss Bolton um uh was was was quite clear about the need to have a collaborative goal setting process between the superintendent and the board uh we also we can get into this but reduced the share of the total evaluation that needs to be based on measurable outcomes from 75% to 60% so that's different um really appreciate feedback received from M map around you know yes let's have an
008a requirement that there be a goal around academic outcomes for students and of color and low-income students but let's name explicitly we mean African-American students latinx students students of color and low-income students um I appreciate it you know I'm I'm going to miss somebody here but I know that um Miss Weinberg suggested um that we we vote on the goals and method of evaluation in public so I'm just trying to highlight hopefully everybody sees pieces of the feed back that you've shared over the last several months um and I want to stop talking and see if Miss mapper Mr Crossett has anything Miss B yeah I just wanted to uh one one thought I had about this is that it's a collaborative process which means it's also about us it's in a way it's in
009it's a review of how well we're doing with working with the superintendent and it's also an evaluation of how well the district is doing and so uh I said this in the policy meeting when when the uh if when the results are lower than expectation it's going to there there might be some inquiry about how well the board was working with the superintendent and so that's why the interim check-ins I think are important and to understand what's the process that we're using to try to get these good outcomes and are we monitoring that process during the year so thank you miss m so I would just like to Echo what has already been shared just appreciating the collaboration not just from the policy committee but from everyone's perspective on how we can draft a version
010of the policy that honors um how we evaluate the superintendent um objectively and make sure that we are still focusing on the student outcomes but also those other aspects that we know um you know recognizes the whole child and making sure that it is um presented in a manner that is public um as well as just keeping everyone informed about how we are tracking that progress uh based off of what board member cross status so again just appreciating the collaboration um and thanking um board member Lindy for um just great stewardship and leadership in the process I think the very last thing I'd say thank before uh is just to flag two things here as people look at Le proba saw this already but there is no infrequent scenario sessions in this version if you
011remember the first draft from September there was a series of here's what happens if the board hasn't followed or if say a superintendent starts in the middle of the year like just anticipating some things that may come up that's not in the recommendation the reason why it's not is it just took this long just to get this first part to get all clear with all three of us and we wanted to move something forward tonight I don't know if we're going to be able to get to a recommended version of the infrequent scenarios before this year is over we might not um but this was ready and so we wanted to bring it the last thing is there is this balance that that that just became really clear from people's feedback and I hope you
012see it reflected here that a good evaluation policy should have some structure to it um but it should also not unnecessarily tie the hands of future boards and future superintendents um there going to be things that happen they're going to be weird years the Dynamics around the district are going to change the state's going to change what it holds us accountable for like there the different things are going to happen um but what I hope what I hope this does is Hit The Sweet Spot between like a timing that makes sense the idea of publicly voting on measures at the beginning of a school year coming back to those same measures at the end of the school year but enough structure that it's helpful but still gives boards and future superintendents and Boards lots of
013flexibility to collaborate to make this what it needs to be for the moment thank you Mr Lindy uh member Matt the other thing that um I just wanted to call out um is while we are recognizing what the uh scoring uh method would be in the beginning and in the public we also I just wanted to note that the final evaluation will be a written copy that will be given to the superintendent so that won't be something that's discussed um or voted on in the public but there will be a written copy provided to the superintendent based off of what we've decided or had an opportunity to deliberate on um in terms of uh the superintendent progress overall thank you um but of course as a public document it yes will be a public document
014yes that is correct but I'm saying in terms of the voting that won't happen yes in public I know that was a major part of the discussion as well thank you member map uh other comments to be added vice president yes I had a couple of questions before but I'm so thankful that board member Lindy was able to ask answer those questions for me so I don't have any questions I'm actually uh I'm I'm good so this uh you all worked very very hard on this I like the fact that we were able to come together and put everyone's ideas into it and so I'm thankful and um it looks good so far thank you other questions comments um chair so I really wanted to say um to the to chair Lindy and the committee
015thank you because there were um two really poignant points I don't know if the public has been paying attention but we talked about um the timeline significantly and you addressed it so I really I wanted to sh I see it says the board shall discuss the progress at meaningful midpoints over the course of the relevant year I think that provides an adequate time for feedback and pivoting if necessary and then um with regard to the scoring um I thought that was a really good uh intervention as well so those were some of the concerns that I had and I wanted to acknowledge that I see them there and they're present so thank you all for your work thank you thank you any other comments I wonder for the benefit uh of the com of the
016public all this is of course posted and we've had an opportunity to to read and digested are there some highlights of the evaluation that you could perhaps share with us did you invite um you know Miss MPP or Mr Cross are there any that are I feel like I've talked a lot I'm happy to share some is anything you want to share I I think you you've already covered the the key highlights yeah I think they was covered um I do know that we recognize that the 60% of the evaluation would be on student outcomes 10% of that would be on uh those interim check-ins and then the remainder of the evaluation percentage would be on different surveys um that would be able to be conducted I know that uh board member Crossett recommended the
017360 review evaluation so maybe you can speak on on that a little bit more as well sure the my idea for the 360 review was uh a method that's used in uh universities and hospitals and things and basically the superintendent would pick maybe 10 principes and 10 teachers to do the evaluation the board would pick 10 principles and teachers and I'm I'm think it should be limited to principles and teachers they have the most impact on student outcomes and uh you know get do a survey of those folks and that way it doesn't have to be this giant catur effort to survey the whole district and it's really the main idea behind that is just to get temperature of how things are going um you know make sure that we don't have a feeling like
018we have a pending no confidence vote or coming or something like that so it that's really what what my thought behind that was where it could add some value thank you Mr cret Mr Lindy I owe Mr Cross an apology because I promised I would say this in this part of the meeting and I forgot which was we we spent a long time talking about the 360 and about do we put that in the policy or do we not put it in the policy and I think the idea was that we want to leave the policy open enough that future boards can adjust but I happen to like this idea and I think we should try it when we do the goal setting process with the next superintendent so and again if if it is
019so great that everybody wants to then add it to policy great we can do that too um but I had I had left that part out I apologize it's it's worth it's it's worth a good try thank you um other comments so on what will the superintendent be evaluated uh that's a great question so in the the way the policy works is that every year uh and it can start earlier but no later than the first week in October collaboratively the superintendent and the board set a series of goals for that school year um there are a couple parts that are important to that I'd start by emphasizing collaborative so I think a a superintendent could and should recommend some ideas to a board and the board should ask a lot of questions and ask
020hard questions um but there there will there will be as a result of that process a list of measurable outcomes that the board will use to hold the superintendent accountable that will make up 60% of the evaluation um I just a note on the timing if I may because I think I think that's the biggest change between this and the old one the old one said that the board will evaluate the superintendent no later than March 1st every year um and that's just really challenging because you're you haven't finished the school year uh and so if you want to see some end of year results and that could certainly be on student outcomes it could also be on things like absenteeism it could be on things like Transportation could be on things like you know
021staff morale but like you want to see the school year finish um doing this allows us to have that kind of flexibility um I I can talk a long time about this I I won't but there's a historical reason why that March 1 date is in there and it has to do with a piece of Ohio State law and we've worked really closely with council's office to make sure that what we're proposing definitely absolutely works with all of the state statutory requirements which does thank you Mr Lindy we have a uh motion and a second on the floor uh and we've had our discussion I appreciate the work of the policy committee uh Treasurer Wagner would you please call the rule for the adoption of this uh resolution Mr Craig yes Mr Crossett yes Mr
022Lindy yes Miss map yes Dr Moffett yes vice president weberg yes president Bolton yes uh chairman Craig would you please begin the discussion regarding the treasur job description yes um so I want to first start by saying um the position the job description is posted and I want to give actually a tremendous amount of support or tremendous amount of uh appreciation to Mr Crossett here as well as the entirety of the board but especially Mr Crosset because uh it's a labor of wonderful love to rewrite a job description of things that we can't take out so essentially um what we did is a we had a position for the treasurer that had existed before what we did is did an update to that description um largely the change has really been about grouping things into
023categories so that they're organized as to an understanding of what the position is and what it does and those responsibilities underneath that um a good portion of the responsibilities of the treasurer are already established by Ohio State law so there there's some aspects of that we also made sure to work with the treasurer to determine what position or what duties under that position are no longer being done or no longer operating the way they were operating at the time the P description was made so as a result we created um I think it's six different categories of Duties include financial report financial reporting financial management financial planning administrative duties and additional duties as well as just the other General duties of the uh or general statement of duties of the treasurer and as the secretary
024of the board of education so those roles specific to that um so we also identifi the requirements this is important for us as we get ready to head into the search process to ensure that we have a accurate job description for that serves as the basis for the uh treasure search and so uh I don't know if we want to do a vote on this or well that's a a question I don't know if uh folks have had the opportunity uh we've all had an opportunity to see it uh and any questions that anybody has about the job description and then they do have I mean we can do it as a resolution or uh if that pleases you a Motion makes a difference motion okay uh so I would uh make a motion to
025adopt the uh updated chief executive Financial Officer Treasurer position description second we have a second from Miss map to discussion any further discussion Mr Lindy just want to say thank you and good work to Mr Crossett and Mr Craig I agree it's very important uh work somebody's got to do it okay we'll take roll call in for that motion Mr Craig yes Mr Crossett yes Mr Lindy yes Miss map yes Dr Moffett yes vice president weberg yes president Bolton yes uh the uh uh job description for the treasurer has been adopted and now we will move on to new business do board members have any acknowledgements or announcements for us today anyone member m so yes I just want to um extend kudos to the Suzuki program they had a wonderful performance as always at
026North Avendale monory so it it's just great to see all of the um amazing um Artistry from the students as well as from the instructors so if you have not had an opportunity to see one of their performances I highly recommend that you attend um at their play-ins um and then I also want to extend just a kudos to um interim Deputy uh superintendent Dr Smith because of her amazing work and idea with the book club and I just want to share my own personal experience so I've been going to Ethel Taylor and I've been reading uh president of the whole sixth grade class with uh my sixth grade girl and they are just so excited and engaged in the text um we're having so much fun and one of the things that really stood
027out to me as I Was preparing my lesson and allowing them to have their own side conversation for a moment they were talking about their data and so they were saying what reading level they were on and they were all excited to share regardless of whatever reading level they were at they were excited to engage in the conversation and so I'm a firm believer in our student knowing their data and knowing what they're striving for and reaching those goals and so kudos to you kudos to the teachers at E Taylor for having the data talks um as well as principal headen so and also my partner who's working with the males of Mr Eddie Hawkins he's having a great time too great thank we got that thank you any other board members have uh announcements
028or acknowledgements or or Kudos just the old vernacular um so I won't steal the one because I know it's in the superintendent announcement so I'll let her uh be the leader of that one there um but I do want to also remind all of the folks watching as well as folks here as well as the board members as well as all the staff that uh it's still not too late to sign up to be a part of the uh Cincinnati Regional ethic High School ethics Bowl competition to be either moderators uh or judges or just to volunteer and help they it's going to be I think it's actually the largest um year we've had it is two days now because it's grown so large in the community in just two years um with the number
029of our schools that are participating uh and it would be nice also to have the support of families parents and community members who want to look out for look at ways to volunteer um we can certainly share out the dates again but and share out the information to link folks out to it um to volunteer but they basically need a lot of people to help judge all these wonderful students and if you've never seen High School ethics Bowl it's where our students are talking about issues that are public discussion issues public issues of debate and a way to discuss their positions on it responding to those other side's positions and really using a very persuasive uh method of AR method of discussing topics that are really deep and heavy um I was super impressed the
030last few years that I've gotten a chance to judge um in some cases I had to rethink my own thoughts on these issues as a way to evaluate I was like wait a minute I didn't Chang my mind but it's uh great working and also the first year we did the regional uh Walnut Hills won the the regional competition and so we got to bring it back to CPS this year um but then they go on to national competition as well so I just want to remind folks to if you haven't already or if you can still share it out I'm happy to share it out to way we can make sure folks signed up and they have enough volunteers and chair uh Craig I kudos to you because of the leadership that you have
031shown uh in uh moving this forward in in such a big way vice president I would like to give a quick kudos to our interim superintendent Murphy and her team for a wonderful state of the schools um it was an amazing opportunity to see our students also highlighted and to see the district highlighted as well so I'd like to give them a round of applause for their hard work thank you so much any other acknowledgements Mr Crosset I want to give kudos to the Taft High School football team yeah for their great victory over IND H [Applause] Friday excellent uh uh member Moffet then we go to our illustrious Treasurer so two of mine were already taken so kudos for the state of school kudos to the Senators and then we had a really great
032Joint City CPS meeting last week and I want to say thank you to the staff that came to downtown Cincinnati City Hall and to the board members that came I got some feedback from someone who said that they really really enjoyed having the collaboration hope that we do more I don't know if we're going to do them that late again but we did we we have planned this we've been doing this now for I think about two years and the next step is to add the county on board because we're advocating for the best interest of our students and it's really a collaborative effort so thank you to uh superintendent Murphy and her team that showed up Dr Smith we really really appreciate all of us all of you all working together the benefit of
033our kids so thanks for that and then you know the Senators absolutely go Senators so congrats thank you member Moffett treasure Wagner has some Kudos thank you um I just wanted to publicly thank um the um human resources department information technology and um some members of the treasures team so you know that we have this new requirement to have every employee all 6,000 of us go through the fraud prevention training um and so the finch team Financial Tech Team five people hosted a help session and I think um facilities must have sent a bus load over because they were quickly overwhelmed and as they rang out for help and people just jumped in and helped and not only did they jump into help with the fraud prevention but they also um covered open enrollments help
034and save schools training and they helped get network password resets and so they serviced 88 people in one day we are yeah so thank you it's awesome um if you hit the next slide it actually shows the people I wanted to acknowledge them by name so I won't read them all off but you can see that um we got a lot of help from outside the department as well um we are now at 65% compliant we have two weeks to go to get the other part and so we're working really hard so they invited Human Resources invited the tech team to come to their benefits and open enrollment help sessions so they can help with that too so hopefully we'll get some good data going forward great thanks for pointing that out I appreciate it
035and now uh interim superintendent you have maybe the most important uh and that is uh not only your announcements but also your acknowledgements regarding ing retirees yes we have three retirees to share with you today and the first retiree is a teacher from wro University High School and her name is Sandra K barley we uh congratulate her on her retirement also a second teacher from The Academy of world languages Iman in Shanaya a teacher from awl and then finally celebrating tonight Amy J Forester the Fine Arts liaison at wut Hills High School congratulations to them on their retirement and then we have a few Kudos and I will um maybe skip some that have already been mentioned but they are posted on board docs the first is uh going to cheviet elementary school and principal
036Tammy Solomon gray on their Veterans Day programming um November the 8th awesome awesome awesome job on to Project Connect Rebecca Beach and her team they hosted an early childhood enrollment learning opportunity session this session was for both parents and the caregivers I'll just say ta and move along uh thank you to our human resources and talent department for hosting the CPS Greek Network recruiting event uh November the 13th I was not able to attend the deputy did attend and several other uh members of the leadership team assistant uh superintendent Chambers also attended I understand it was a wonderful event and then the last one I have is a kudos to our school and Community Partnership team in particular Mr will Johnson as they hosted the Manpower conference at Cincinnati State on November the six thank
037you interim superintendent Murphy uh Madam vice president to the chair is yours would you please conduct the hearing of the public yes thank you we are now at our item on our agenda for hearing of the public each speaker will have two minutes and will address all comments to the presiding officer if you are online once the request to speak has been granted you will be invited to enter you should click on the camera icon to go interactive provide your name affiliation to the district school Community topic and your contact information if you would like a response to any questions that you might have this request is consistent with board protocol and we appreciate your help in the event that someone is not willing to follow the protocol we reserve the right to end that
038person's time again each person has 2 minutes when the timer goes off your time is up please refrain from discussing any Personnel items after speaking if you're online you'll briefly see the welcome screen again as you transition back to the live stream of the meeting finally we ask that your public commentary be respectful of all listeners and I will Begin by asking Mr Wilson do we have any online speakers before we begin with our inperson Madam chair we do we have five online speakers at the moment but we might have two more trying to get connected as well okay so before we do the five I'm going to call down my first set of speakers the topic would be Clark High School I think I have five individuals I'm going to call Down Casey Irvin
039Andy Andy sailor and as you're coming down just make sure that you sit in that particular order down here in the front Yeet Neer hopefully I said that correctly Ann coats and then um Casey Newman Cassie Newman oh you went all the way over there you can just sit closer to the mic because whoever the first person that I call should be in the first seat yes very good okay all right thank you so much we will begin with our online speakers first thank you our first online speaker is going to be Erma Irwin Irma go ahead hi I don't think we're seeing it on this okay there it is I'm Irma Irvin I'm one of the students affected by the upcoming changes for phase two Irma go and start again for us okay I'm
040Irma Irvin I'm one of the students affected by the upcoming changes for phase two catching one bus is enough so why should we catch two three or four to go to Woodford Academy which at one of the meetings I was at was was going to be changed to a Clark monu 2 it would be an hour to get to Woodford Academy from where I currently live I have just started this year at Clark monor and basically how I interpret Phase 2 is basically saying get used to another building I just don't feel like that's right CU there's other kids that come from the west side and they have a school they have gamble monory or if there's any other schools out there they have those basically what I'm just trying to say is because of
041all the change and practically everybody being moved from one place to another everyone has to get used to another place and it's basically a lot of stuff being jumbled around thank you thank you so much [Applause] thank you our next speaker is going to be Holly Miller Holly go ahead hi um so I'm Holly Miller I am your medically fragile preschool teacher at Ros long Condon but what you guys might not know is that I am bringing my fifth ch I think we may have lost her we will try to bring her back in okay we can go to the next um speaker thank you our next speaker is going to be Jennifer myy and Holly we're going to invite you back in hello my name is Jennifer Mye I am the chair of the
042education committee for the Cincinnati na ACP and Joe mallerie is our president the purpose of our organization is to improve the lives of black people and in this case black students and Educators in Cincinnati public schools we appreciate your time tonight and ask for the following forward data on black student achievement graduation and discipline as well as black employee hiring retention and promotion include the Public Safety Academy in the Career and Technical implementation of the growth plan and suspend any decision to move forward with the proposal until you have documented input from stakeholders and all of the impacted communities during the October 28th school board meeting the CPS phase two plan was shared publicly there were 51 Community meetings that occurred throughout the planning of this prop this proposal and there were no meetings with
043the Cincinnati NAACP however last week we received a request from Cincinnati public schools leadership asking for five minutes to share the Cincinnati public schools growth plan with the CC with the NAACP General body and AV Community the Cincinnati NAACP unit serves all of Hamilton County and celebrates a footprint of advocacy Beyond CPS in Avendale how is it possible for CPS to publicly introduce a plan to move students schools and staff that potentially violates the Ohio Revised Code 33174 the equal Educational Opportunity Act of 1974 or even CPS board policy 7560 without intentionally engaging members of our diverse community community engagement values the collaboration with data that is required prod to produce the best outcomes for our most valuable constituents the students of Cincinnati public schools to presume that this level of Engagement can be achieved
044in five minutes demonstrates either a lack of awareness arrogance or simple disrespect for the black community and the hard truth is that we still haven't received the data for CPS black students or or employees despite our support of the 2022 Levy we are respectfully declining the request thank you very much thank you our next speaker we're going to go back to Holly Miller Holly go ahead hi sorry can you guys hear me yes we can hear you okay so I was just trying to say many of you know me as your pre School medically fragile intervention specialist at Ros long Condon elementary school but what you might not know about me is that I'm also the mother of five children and all five of my children well my fifth is still obviously in school but
045um have graduated from Cincinnati public school district so what I want to talk to today and I'm going to Channel A little bit of Mike morowski here if you guys don't mind like um but I just want to say with the house bill 104 that has passed I really think it's important for the inclusion and Equity committee to think about how we are going to include our transgender brothers and sisters who we work with and who come into our schools every day and so I'm urging this board I hope one of you would at least make it an assignment um to have every school designate at least one bathroom that's gender neutral and I know um it hasn't always been an issue but my daughter is struggling a little bit with pottying at um gamble
046monor high school and so the signs aren't permanent they are by students Etc and they are torn down often and so I hope that we can work together to designate safe places again for our students and our staff who identify as other as we move into a new political climate thank you so thank you our next speaker is going to be Nicole Perkins Nicole go ahead hello um I am Nicole Perkins I'm from everon I'm on the everon community council um I was reading the plan which I definitely oppose I read there that there was going to be Community engagement um Community engagement on there is listed for this week uh Thursday for my community so I don't understand how any decisions could be made prior to community engagement which includes the moving of everon
047elementary school which is our only neighborhood school which we do love and intend to keep um also even the fact of voting tonight or trying to vote on a superintendent when we have not been engaged on the practices and policies that would help us make a good decision uh we thought that there was going to be an open plan for that decision and also for plan two or phase two um I have a question uh South a also South Avendale where I have a disabled um godson that goes there who just started this year how do you all propose to make it easier or more efficient for all these students that have learning disabilities and how do you um intend to keep students in their communities with all the gentrification that's going on uh and
048last again are you intending on voting on anything tonight that the community has not had an opportunity to have input I see there's a lot of meetings supposed to be going on going forward in the future but how do we determine things right now thank you so much thank you our last speaker for online will be Jennifer Parchman Jennifer go ahead hi um I just wanted to come before you guys and speak to you about our Deb dhh students at Woodford Elementary and about the Autism unit I want you to know that I do not feel that restructuring our school is beneficial to our students we have been in the building for about nine years now I've been an interpreter an educational interpreter for the district for 23 years and our placement at Woodford is
049the best placement that I've ever been in with with our district with our de Ed unit and um I just want you to really understand that we're basically like a family at school our kids get sign language they get communication from not only us interpreters but they get it from the whole building in general really we have teachers that have learned to sign to communicate with them we have students that know them all all of them are known by name the peers that they go to class with are learning sign language to communicate with them we're really like a really tightnit community and this is what our kids need to grow to learn to become confident people and to really just blossom in life honestly a lot of the kids don't have language at home
050in the same way that they do at our school and I just feel like if you restructure our school and move them to new buildings they will not have access to language in the same way that they now you will be limiting their friendships and just the relationships that they have with all the adults in the building and um we have a really tight-knit relationship with the autism units we collaborate a lot we do activities together learning activities and I just think that you should come to our building and you should meet our kids you should learn their stories you should see what what has happened in their lives how we have helped benefit them and I think that you need to meet the Civil Service employees as well I want you to realize that
051there are a lot of CFT employees of course thank you all right was that the last speaker okay we will go ahead and get started with our in-person our first Speaker the mic is your yours my name is Casey Iran I have spoken to you all for the last couple weeks of why I am against the phase 2 plan I am very concerned about transportation to a new location for my daughter and I trust you all work with Metro to create a more direct route for her to get to and from Mount Washington if you move forward the current phase 2 plan today I wanted to touch on last Tuesday's lsdmc meeting at Clark the room was full of parents students staff and community members all against the idea of moving seventh and eighth graders
052out of the school we spoke to monstory practices concerns and accreditation the dismantling of a school culture when Middle School is segregated and how sad we are that we can't trust the district and School Board to be consistent I hope these concerns were brought back to the members at this table for a consideration when deciding on phase two for several years and with the addition of elementary monory schools it has been clear that a third centrally located mon secondary Junior and senior monory school has been needed while the phase two plan seems like an easy solution to your occupancy problem and your secondary monory issue it is hard to believe proper research was done on what a successful monory structure looks like I hope to hear from the experts you spoke to when making this
053decision lastly to say it again the families of the district are trusting you to keep our children safe on their routes to school and when making decisions that impact their educational Futures thank you thank you so much our next speaker hello my name is Andy sailor I'm a proud graduate of Clark monor Junior and Senior High School I serve as treasur for the Clark monor School Foundation I spoke at the last board meeting of my experience of Clark monor which was furthered by the opportunity to learn alongside students of all grades when I first heard of the proposal to change Clark monor Junior in Senior High School from 7 to 12 to 9 to 12 I could not understand the benefits however as my Clark monor experience taught me I know it was important to
054understand the reasons why this might be appropriate uh I reviewed sources and spoke to my community members um but after the last board meeting my concern over this plan grew and it has since then uh every time more information is shared about this proposal I leave with more questions which is the opposite of how I should feel um and I think that a lot of people identify with that um as a member of this community a voter a taxpayer a lawyer and an alumni I know that this plan is wrong uh we have a lot of Community Partners whether it be the other elementary schools or the other monor secondary schools that we um align with no one is is confirming that this is a good a good move for our district um and I'm
055concerned about the equitability of it as well as um just being heard Additionally the the funds that this is taking I'm looking forward to seeing the comparison it does seem like a lot of money to make this decision and I'm not sure that it's been exhibited what uh the alternative is and if that alternative is feasible financially so looking at it both from The Logical and emotional perspective I'm having a tough time grasping that this is a good move um I'm I'm looking to see more additional information so that people have a more clear picture of this proposal and my question is how can we proceed if with a clear without a clear plan that has not been confirmed uh by data or Community Support we heard of the lsnc meeting and how much uh
056we heard from parents and just again there there's just not the community support that we're looking for so I'm hoping that you are able to listen thank you so much thank you and our next speaker hi my name is Evette Neer I'm a parent of a seventh grader at Clark Monas as well as a fourth grader at Sans mon Sor I went to the lsdmc meeting held at Clark the other night and at that meeting I chose to observe listen and attempt to understand without inserting my voice however when I left the meeting I spoke with someone in the parking lot someone who i' had never met before and she says it just feels like they've already made their decision and I agreed with her because on some level we're animals and we consense this
057sort of thing and I hope that I'm wrong about this and I know that you guys are not villains but what I witnessed the other evening was a group of people who care deeply about clarkk monori who care deeply about its unique melding of community mentorship and education a group of people who were doing everything in their power to make compelling arguments to the school board so that they could fully comprehend the damage that they would be doing if they moved forward with what appears to be an ill-conceived plan derived from faulty numbers and very little Community input had there been input from more stakeholders earlier on the school board would have realized how little support there was among the Clark Community for this plan so what I really want to say here is that
058it feels wrong for you to do this it feels wrong for you to make these decisions without input from people who will be impacted and when you pretend that this is collaborative and when you pretend that you are listening it feels like a slap in the face so not only are we sad that we're losing something that's important to us sad that you're creating instability for our children we're also mad about the way that you're doing it thank you thank you so much our next speaker [Applause] hi I'm Ann coats uh first I wanted to thank Miss map and Dr Moffett for coming to the lsdmc meeting we appreciated you guys being there uh I wish that all of you could have been there um to see how many how much support um was for
059maintaining Clark as is um this has not been a popular decision amongst the people affected um today you have all received a an email update from Clark's lsdmc with three new proposals I hope you've read that um and take those into consideration the remaining of the time I want to list off who has signed off on our um petition that Dr Heather gerker has sent to you um to show who is against this we have an American monu Society sign off deputed director of Cincinnati monu secondary teacher praum practicum director Cincinnati monaster secondary teacher coort director of the Cincinnati monaster secondary teacher Clark co-founder Clark teacher Clark staff Clark parent Clark Foundation president Clark lsdmc chair Clark lsdmc representative Clark lsdmc teacher representative Clark lsdmc Community representative this is 5 33 people as of now
060Clark Foundation members Clark ilt rep Clark alumni parent Clark Foundation Treasurer retired Clark teacher former Clark teacher principal and DSL former principal of sans Monas Sans Monas lsdmc chair Sans monor lsdmc rep Sans Monas teacher Sans Monas Rudder member Sans monor par professional dean of education at Mount St Joe Pleasant Ridge parent North Avendale parent Woodford Academy teacher dater monor parent wet Hills parent gamble monor parent CPS parent thank you so much obviously I wasn't done thank you and our next speaker hi I'm Cassie nean and I've addressed you twice before and also spoke with Dr Moffett and Miss map at our lsdmc meeting for Clark and honestly right now I don't know where we're at so I don't know what to say I don't know what we could tell you that would be meaningful
061right we've sent you letters we've sent you alternate plans we' shown up with our bodies here when we have other things we need to be doing because we care about the Integrity of our program it's not that we don't want change it's not that we don't want more kids to experience secondary monu because we do but we want that decision to be made Within intention we want that decision to be made looking toward the future and this feels like it is unintentional it feels a spur of the moment it doesn't have enough Community involvement it just feels like a poor decision but we're also in the dark we don't know when you'll be voting we don't know what kind of information would impact you we have you know our accreditation process someone asked me does
062the board know that Clark and gamble get accredited by a separate institution called the American monosa society and I thought you guys all did I hope you all know that so this would put our accreditation at risk because we don't have Community involvement the AMS is looking for the community to want the change this community I hope is clear and if you have any questions let me know we don't want this change thank you thank you so much our next speakers will be Elena Jordan Keller you can come on down Katie M McOwen and then Christina I think you can go ahead and begin hi hi my name is Elena Jordan Keller I'm also a 2014 graduate of Clark monor and serve as the current Clark monor Foundation secretary the Clark monor Community has been
063strongly advocating against the plan to remove junior high students from our building by now you have heard how this plan goes against monor philosophy and that it will dramatically change the education our school provides and the culture we have worked hard to cultivate for 30 years we understand that the district is facing budgetary issues and is fearful of losing the under enroll old school buildings that are considered valuable assets I ask you to consider that the education of our District's students is just as valuable as the district's real estate assets I have heard repeatedly that starting a third Monas High School is not possible at this time but this option could solve both the problem of under enrollment at Woodford and the lack of monu High School seats consider this Clark Monas started out as
064one classroom of seventh graders their teachers and a small administrative team it added a grade every year and eventually grew to become the school it is today in the beginning we shared the Jacob center with two other magnet programs and would later share the same space with gamble Monas during construction of our current building knowing this history can show us what is possible today let's gather a group of seventh graders staff and administrators to build a third new and unique monor high school that can grow with time we would love to share what we have learned about creating a school from scratch with them let's give them a space in the Woodford building adding to the building's numbers while also allowing Woodford to continue to house their students in specialized units and let's leave Clark
065monor's junior high students in our building where they belong our community wants to help you solve this problem please consider alternative Solutions as you prepare to vote on this plan thank you thank you our next speaker hello my name is Katie McOwen and I am a math specialist and I also teach stem on Friday Fridays to all grades at renberg I'm speaking again tonight to request the district and board members to consider a different proposal for our school and to engage with our school Community other schools have had more engagement during the growth plan plan process so when you talk about Equity I hope you keep in mind to communicate with all schools impacted please come to speak with the Rothenberg Community to hear concerns about going monori and our alternate ideas I was extremely
066disappointed that no one from the district came to our lsdmc meeting this past Thursday like you had it planned we had people eager to hear more about the plans and speak to what is going on so I hope that this means plans for our school are being delayed we have a member of our lsdmc that has put together a little bit of research and quantitative data on Mon monor schools in Cincinnati and other growing cities from this data has been found that here in Cincinnati white families largely over enroll in monory schools while black families largely under enroll because of this it is likely that changing Rothenberg into a marur school in the OTR would turn it into a school that appeals and serves white and wealthier families moving out the students who currently attend
067and live within walking distance the family involvement requirements alone would put our school our students and their families at a disadvantage because the majority of our families are workingclass families and do not have the luxury to take on a lot of time off to volunteer attend many meetings pay student fees and participate in fundraisers we have more data on monor and gentrification that we can share with the district and the board these are things that we would have loved to have speaked on this past Thursday turning renberg into a stem focused school would be a wise decision as someone is already going into the classrooms weekly with stem projects I can tell you that the students are eager to learn and get handson with engineering activities thank you so much thank you and our [Applause]
068speaker hi I'm Christina oric I'm a John P Parker parent and um PTO President we have been reviewing the previous meetings regarding the proposed changes and we're hoping for some further clarification regarding the specifics for the changing boundaries for our neighborhood on the matriculation plan uh specifics regarding the potential Kennedy Heights change because we would of course want to keep our families at our school um and to just ensure that their total enrollment won't be reduced due to the changes um and then I've also been catching up on the health and safety committee and I want to just make sure that jumpy Parker on the radar for pedestrian safety we have school zone and crosswalks that are completely ignored um and it's really unsafe for any kids walking to school so um that's all thank
069you thank you so much we are now at the close of our hearing of the public and I want to thank all of our speakers today thank you thank you madam vice president thanks for all that have participated and and shared their thoughts uh and concerns um interim superintendent let's start with our presentations as you see fit so we will start with growth and sustainability with a little update um Mr gallahue Mr Chambers Mr burkart are coming and these are really in response to uh board questions and suggestions and thoughts that have been shared with us as well as some of the feedback we've been getting from the community and school engagement sessions we'll start there thank you and good evening so as as as the superintendent stated some of these are um discussions that
070came out of the last meeting where there were questions posed to Administration so we hope to um answer some of those questions the first is what is the problem and or problems that we're trying to solve here the first and foremost is redesigning of the school district within three Geographic corridors aligned to each one of the neighborhoods based on capacity enrollment attendance as we found that we have some schools that are over over enrolled and over um 100% capacity While others are well below 40% as we analyze and strengthen the program we want to achieve an equitable access within each Corridor we want programming within that Corridor um to be succinct so that every student has the same um ability to go to a program within each Corridor we obviously wanted improved Transportation based on
071this so that students could stay within their corridors or go from from east to Central or west to Central Corridor to be able to get to their school so that the programming needs are also aligned um LA or second to last we wanted to establish a Continuum and a creation of middle schools across each Corridor so that we could have a 67878 uh or 5678 School within each Corridor and then finally evaluate the PO policies and procedures regarding the high schools of choice so as we move forward the second question that was asked of us is what what is the impact what is what do we hope to achieve so first and foremost as I said with the first uh problem that we're trying to resolve is we're trying to write size schools for fiscal
072year 26 but also beyond that in looking down the road over the next four five years then the next decade to make sure that we don't have overcrowding of schools or underutilized buildings we also want to create an equitable access to curriculum path Pathways and those pathways are within each Corridor throughout each one of the three uh districtwide we want to also long to address all of the middle middle child's unique needs we've discussed this at length that the middle child is needs a separate set of um uh unique has a separate set of unique needs that we want to make sure that we address throughout our plan we want to make sure that those Middle School child needs are specifically met the wraparound services at the wrap will provide a more um extensive set
073of experiences throughout the entire Community as we look at the wp and the services that be provided specifically to those homeless um students and beyond that we know that we have a lot of work to do around that and this provides us yet another place for that to happen and then phase two also provides the building blocks for phase three we realize within phase two as we with with phase one we're setting each phase up for the next road for the next set of um building blocks to set us up for the next decade the next two decades and the next four decades getting prepared tonight uh so in addition to the problems and the impacts that we that uh Mr burkart's already covered as we've Comm continued with our engagement both the community families
074staff and as well as questions and comments from the board uh we have looked at some additional implementation adjustments and options that we wanted to bring forth tonight is what we're calling phase 2B largely these are in uh response to or in reference to two specific but very closely related areas of feedback we've heard a number of times one is around the speed at which we're looking to make some of these changes right so some of that commentary around slow down the second one being what are a number number of options and what things are comprising the plan that we can look at as additional options that don't have to all be done at one time right so we've prepared a list of options below here each item kind of addresses both of those in
075part some on a small specific scale and some on a much larger scale as additional options we would like to explore or at least consider so the first one is to consider pausing the uh transition of Rothenberg Academy to the neighborhood monu that it was originally in the growth plan phase two so this would mean leaving uh maintaining Rothenberg and Hayes in their current prek through prek through six grade band configuration uh which should maintain their current enrollments as you can see there um uh both about 60% utilization going forward is what we'd expect that through phase two the second option would be to consider going forward with a consolidation of Rothenberg and Hayes into a single Elementary School in the Rothenberg building so this could potentially open the doorway for relocating the services and
076staff from the Ed Center this location to that Haze building and clearing the way potentially to look at selling the Ed Center uh property and location this this very building the third alternative uh I'm sorry implementation adjustment we wanted to consider exploring was if you recall during the in the phase two in the growth phase two plan it called for looking at relocating the preschool from the Vine Street location to Taft Elementary so we would like to explore also what the reverse of that could look like so if instead of going from the preschool program from Vine Street to Taft what if we looked at maintaining the preschool in the rising stars at Vine Program which also could potentially receive the preschool then from Rothenberg to ease that transition of merging Rothenberg with hay if
077were to pursue that option and allow for the second part of then moving Project Connect and what we've detered the wrap to William H Taft Elementary as an alternative so what this would essentially look at for Taft would be the loss of its magnet status and its students being offered the option to return to their neighborhood schools that does leave a population and the Taft attendance boundary that exists today of about 66 students so we would have to look at those students and that attendance boundary to Red District and attach to an additional or to a different attendance boundary the three closest ones obviously being Rothenberg Rockdale um and Frederick Douglas so we would look at redistricting that area to one of those three locations uh the fifth item if you recall we looked at
078the the attendant boundaries on the west side and of course we want to continue exploring and looking at those attendance boundaries throughout all of phase 2 and Beyond but specifically we looked at the car boundary and Shifting the boundary on the east side of Carson between it and rissi price to the West uh recall that was going to affect about 75 students moving to reei price but there and we want to look at something very similar on the west side of Carson as the boundary between it and Coale so it's a little more limited there's a few less students on that side of the attendance boundary just you know in the geographic area but looking at an area from that boundary where they combine to around the Glenway and rapid run intersection would provide us
079an additional approximately 30 students to be redirected to Coale which would then if you recall our Carson numbers from the first consideration really only brought us to 100% it didn't get us completely out of that overcrowded situation we were trying to address this brings us down to around 95% still high but gets us a little bit additional so that every little bit can help uh the sixth item is looking at and this one has come up a couple of different times in a couple of different ways but the consideration of right now the plan calls for seventh and eighth grade classes and cohorts to be moved in hole to either a middle school or a junior high so the questions been proposed about what if we were to maintain the rising seventh grade students into
080their eighth grade class at the current high school that they attend so we've looked we you know we talked about that at our last presentation and we talked a lot about the impacts that has regarding specialized units first and that you know that it causes issues with one either the seventh or the eth grade not having a peer group um to share at the location if we were to split those and the Staffing implications of that which really scale out to the entire seventh and eighth grade teaching teams you know scheduling that we currently do where you may have a teacher that teaches all of your math courses for seventh grade in the morning and all your eighth grade math courses in the afternoon but we really want to get a little bit more perspective
081on that and provide more information so as we've continued to do our cost analysis you can see we looked at what really would that look like we said it would it would increase staff but what does that mean so as we went through the core courses and looked at the number of teachers that would essentially require being duplicated to split the seventh grade and the eighth grade into two separate buildings looking at those core courses and core teachers we're talking about approximately 3.3 million million dollar in Staffing that would have to be put in place for that transition year and recall since it would only be one year some of that would have to be temporary staff uh and that does not include other potential costs and other staff the administration the administrative staff the
082support staff and of course the operational cost of transportation that would just be $3.3 million in duplicate of Staffing essentially for teaching next slide please and of course one area we've heard a lot about uh including tonight is the Woodford and Clark transition considerations so we have put together two additional options to to look at um and consider for how we could both address the speed and options for how to make that transition the first option would be more direct to relocate the Woodford units in totality that would include the hearing impaired the depart the deaf and heart of hearing units as well as the chip um uh students to be moved completely together as a unit relocating the preschool classrooms both to the local elementary schools that are nearby maintaining the wood for grades
083one through five for one additional year meaning we wouldn't enroll any additional kindergarten students so next year there would not be a kindergarten a Kindergarten class the current sixth graders would matriculate out so you would just be maintaining this year's first through fifth grade class and then slowing that transition for Clark to where we would only be looking at the Clark's seventh grade joining the building at Woodford along with that cohort of the 1 through fifth grade the second option would be to put a more um extensive hold on the transition completely merging Woodford and Silverton as we discussed early in the program in the the um in the planning and Woodford I'm sorry which would mean Clark would remain a 7 through 12 High School for the fiscal year 26 for the next school
084year we could look at postponing the seventh grade transition then until phase three providing more time for the discussion however this would mean that woodr will remain vacant essentially for one year to provide us time to make the transition uh more thorough and more engaged okay and now we'll turn it over back to Mr Burkhart and Treasurer Wagner to talk to us about the money thank you Mr G who as we look at the cost and investment in the last board meeting the app of the administration was to um put the cost and the investment together and what the savings would be over this plan so before we actually go into the spreadsheet that shows the plan the short answer is the savings of 1,434 765 for the first year that also takes into consideration
085subsequent years a re reoccurring cost of 68119 so if we can click on the spreadsheet we can talk through um how we got to those figures so at the meeting it was asked that we use the um Ed genomics spreadsheet to put together um our Phase 2 costs and what we anticipated those costs to be um on the spreadsheet um as we as we started to build it out with the Ed Ed genomics uh information we found that we had to take a little bit of Liberty with the um spreadsheet as putting in the Raw data provided a little bit of a disingenuous picture to the costs so as we build it out Rob if you could move over to the left to column C for me please thank you um we had an initial
086investment of what phase two would be uh additionally we split out what those current operational costs would be and then any new cost so we split out not only investment but the operational and the new costs then we identified whether those would be reoccurring one time and in some cases they were both in the notes in column G we tried to split out of the amount how much would be reoccurring and how much would be a one-time cost so that's in column G uh in column H we also have the number of students served in the first year only um that is one item that I think we can expand on moving forward again this is a oneyear um amount or one year number number of students affected so obviously in year two three and
087four with new pro programs that were standing up such as the automotive cosmetology and Entrepreneurship those numbers will rise which brings the total cost of investment down significantly over multiple years so on this um column I we only have the first year only in what that amount is based on the total investment divided by the number of students in that program for that first year um in column J K we have the desired outcomes and whether the risk level is or the effectiveness is high level high medium or low levels along with along with risk assessments and then columns l through oh we also had the funding sources for each of those so Rob could you scroll down to the bottom of that sheet so this is where keep going rob a little bit more
088thank you so this is where you'll see actually the funding sources and where those num numbers came from so as you look at the general fund out of pocket for the funding source for phase two you'll see the 1.4 you also see and we wanted to make sure that we highlighted there are going to be other funding sources for this project as well we specifically called out fund six which is uh student dining and that's for the tables that would be converted at the middle schools as well um in relation to the uh overall costs or the I'm sorry the reoccurring costs most of those the 600,000 are CTE staff that would be new and reoccurring as we stand up the CTE programs um an athletic coordinator uh IB Program costs uh moving forward from
089year to year and Public Safety staff so at this point I'll let treasur Wagner um be able to discuss more about the the spreadsheet in detail thanks Chris so what I did is I took this information and Chris and Jeremy and I work walk through the document all day today to determine what was a current budget what was new money and where did it fit and whether it was recurring or not and so just keep in mind this is all based on the phase two plan that was presented none of the new options are part of this yet um and it's all estimated on where the kids going to end up and because this is all based on human behavior this data can change um but what I did is I took the totals of
090this and I fed them into to my long-term financing plan so we can look to see how we might Finance um moving forward with that I believe that is the end of our presentation thank you uh do members have any questions or comments regarding today tonight's presentation Mr Craig uh so as always I appreciate all the hard work you all do I think I gave you all like a a precursor where my comments are were to go tonight so um I want to raise kind of two thoughts to all of this that kind of essentially hit for me where I have some struggles with one is I think there's a lot of assumptions made about where our students will end up that I don't know that all of the factors that go into how someone
091makes a decision as to what school their child goes to will be uh proven correct and I say that because I know we looked at these changes when we did phase one and we know that not that that parents made decisions in some cases made decisions about their kids at riverv viiew that then when students were allowed to stay have been rethinking and asking questions about returning it's a small number and I think you did a presentation either last board meeting or board meeting before about that but the reality is that that happens as part of this process um and so I do think there there is this conversation around we've moved autistic students from Riverview to to Woodford and now we're going to move them from Woodford to another school that this continuous change
092is a problem in a lot of ways for those specific students who are most vulnerable which our district seems to have a lot more of because while everyone else will take the students who are accelerating and do great things the one thing they don't seem to want to take from us are the students who need the additional care and services and that's just a reality that we own and we own rightfully um but I do think we have to think about that in that case because are some there are specific students at schools like Woodford that have you know especially the students who are deaf in heart of hearing right that's a really difficult program to move students around in and separate um the other one for me is I actually like the idea and
093appreciate the thought process of some of the Alternatives specifically and I don't have the presentation for me to kind of roll back through but specifically some of the alternatives are looked at red or uh looking at the boundary lines and reformatting some of those boundary lines that looked at um re addressing the uh Rothenberg issue with regards to putting another monor in I think that's I I don't know that there's a community out pouring of of interest in putting the monory there I also have this concern with that I think we're closing either Hayes or Rothenberg that there just a farther distance that we're having to transport students now the question may be how many students live within those communities is another whole question I think we really have to be looking at as a
094bigger question because that's why we have issues at Evanson at rdale and though is not because the schools aren't catering to their full communi there's not enough students there for them to fill the needs of the school um so I think stuff like the changes to the schools I think the rap program again sounded like a great idea and I also still think it can be done in in Rising Stars mine I just I recognize that there are needs to do some of those things so there are needs to do things and there are needs to change certain things within the district I'm just worried about when we're talking about shifting an entire school out of a building or when we're talking about moving a students out of a program or out of a school
095that that's part of the essence of the school that's part of the thing that they love about the school how much is that going to affect how those parents make decisions to keep their kids not necessarily in that in out take their kids out of the district but are they shipping them to a school that'll just create more overcrowding there or we looking at options um that that may not work the one thing I wanted to also pose out there we talked about this before when we were looking at some of the stuff before we even had the full out of Comm report about the boundary lines of the overlapping between Woodford Silverton and John P Parker along with that Pleasant Ridge Monas boundary right and we know that there's a certain amount of people
096who say I love this idea of having this Monas neighborhood school and then there's a certain amount of parents at Pleasant Bridge monor that say either we in Monas or in neighborhood school and that having the both is what's part of what's creating the expansion of numbers and so I didn't know if there's any way of thinking about also just purely looking at um where those boundary lines hit last thought um and again I'm being trying to be much nicer about this than I originally thought about in my head U because I want to respect the the hard work folks have done Bramble prek is still concern for me and I think we talked about this at our Retreat I just don't know the viability if we're going to talk about removing all these moving
097these students over and moving schools because they're not a viable School per student cost I I don't know how we justify them keeping Bramble what it is right and it's not to say we shouldn't keep Bramble as a school in our district but maybe we need to be rethinking about what Bramble serves the purpose of because the reality is that when we looked at it at the uh Retreat the school had the one of the largest of not the largest price per student uh for the cost of the school and so I'm just again curious why we're not addressing um the Bramble 3K program school for that matter thank you Mr Craig other comments vice president yes um can you possibly start the slide from the beginning and there's some information that I do not
098have and I wanted to be able to see it um can you keep going keep keep going oh well keep like go to the next Slide the next one I will tell you when to stop the next one yes can you just pause and leave it here for just a second I wanted to review this and I'm going to come back with my questions and I may need you to go to the next slide as well and you can go ahead and have someone and I'll come back other comments uh member mof so I don't have that to be online so I I need that to be sent if that could be sent ASAP so I can talk about it but you can definitely stay here um I kind of want to Echo some of
099what war member Craig has shared I we have we cannot do what we've been doing it's just it just is not going to work and I empath empathize um but we have to work together to do something different now the collaborative word the word is collaborative we have to work together I think I I did peruse the presentation from Clark and I think the superintendent got it as well and that's something to definitely look at but we can't I I just have a problem hearing from parents parents who want their kids there and are excited about this as well and it's not a little number it's a significant number to turn away and and I know our Clark families are a little upset about the numbers but if it's 50 kids but I think it's
10090 kids that's a significant amount of kids so I really I'm kind of stuck because I've gotten emails that have said you know what I'm super excited about the opportunity to be able to go we've been in monor for years looking for an opportunity and then I hear from parents who are there like no no no don't don't change us I went back and spoke with other board members who have been in the seat to ask about monory education because they've been here they've got a little bit more historical knowledge than myself and they said they have been talking about monu for years so this is not a new this this may feel rushed but we spent a sign significant amount of time last year talking about this because we had to turn away students
101and I sat over there and we turned away a lot of students last year and I think it's because and it just kind of got swept under the rug but we've we've been here before and I really want us to resolve on something so I'm glad to see the Alternatives I want to sit with those I'm not for renberg being impacted because I don't think that wienberg and Hayes have had enough engagement I agree I think that we shouldn't be making big changes unless we have immersed in engagement at least to let you know what's coming down the pikeway so I don't have this slide and I don't have number four so I need that to be sent um I just am really also that that bothers me but we we've done some engagement I've
102got some more engagement to do with wood Woodford this weekend this week coming and then um with Clark but we have heard from other families too and I I wish you all could hear from them that want the seats so I'm conflicted I'm just going to be honest I appreciate wholeheartedly the work of the administration because I think you all are really really trying and when we push and pull we've heard from staff that have said the middle child is impact the mid those Middle grades are impacted we've heard that two years ago and that would move our numbers so this is really an attempt to try to save our sixth seventh and eighth graders social emot Ally and academically it's not an attempt to degrate the program it's really not so I I'm I
103want to sit more with these I know that there is an equal put when we push in One Direction we pull in another Direction it just happens that way we we did all this work Jeremy thank you we did this work in ad hoc we would ask him to go back and change one thing and then it would impact a lot of other things the reality is we have legislation that is beyond our control that is now moving that impacts our buildings house build 395 House Bill 2 29538 have movement as of last week and this week so I'm looking at the other options it's not an issue of real estate it's not an issue of trying to make a decision without the best interest of kids for me now another concern that I have
104I'm just going to say this because board member Craig brought it up I have a concern of Bramble this is not the first time people have heard this so it won't be the last time I don't know if we can explore some options with that but that that that is a concern for me as well but that's not really what we're talking about here but um I really want to make the best interest the best decision for our kids with growth in mind we have heard that people don't want our district to grow on this stage we've heard that that's not my intention I want our district to grow I want the integrity of our programs to continue so thank you for the pro for this I'm not exactly sure what the ask is for
105us tonight but I would like to visit some of the other options um because I think to turn away I want you all to listen to The 100 families that have emailed or called or text or something that said they want the seat so we're still working together I'm still listening I'm still learning but I just want I want to thank the team for their um their exploration of trying to make it work cuz I'm the one that's I am one of seven hopefully that are asking you all a lot of questions to do a lot of work and I'm so sorry that that it is like that but I really want to make it work so that we we preserve what we have and we grow and I think this is intended for us
106to grow we can't keep doing what we're doing so thank you thank you member mofet uh vice president back to me yes thank you so much now that I have gotten an opportunity to relook um at a couple of the slides first I want to just thank um all of the families parents students who have reached out whether it's in agreeance or whether it's you know providing Insight onto why they don't think that we should make these particular changes um if we are currently on this particular slide here I thought that I heard and I wanted to make sure that I saw it correctly but for an option here for option two for Woodford and Clark a transition it says that Woodford would remain vacant for a year I thought we had some discussion before
107in which we weren't allowed to have any vacant buildings so I would just like to have some followup up on that and um that's a concern for me um I'm not going to repeat anything that my colleagues have said but I will agree thank you board member Craig for bringing up the Bramble and thank you Dr mofet for bringing up some of your concerns as well um this is a start but it's not quite it and I do think that some of the suggestions here don't necessarily agree with but I'm going to sit with these two slides a little bit longer as well thank you thank you other uh board members have comments questions Mr Crossett yes I I think the um heard some of the feedback from people who've uh spoken to us and
108also the information about the popularity of monu program and that it's growing and we've turning people away it see it does seem to me that we should look at that program Beyond just one or two years and what the growth of that might be in the long run uh so that we can accommodate that growth uh for students not just in seventh grade but you know the next six years how are we going to do that I think that would be an important thing to consider U and it may very I don't know if it would but and I don't expect you guys to know now but it very well may justify third High School all the way through and so that's probably something to look at Lindy sorry thanks Miss Bolton um I first
109want to just thank uh I can tell from the way the slides are laid out that you all are doing everything you can to respond to the question I asked at the last board meeting uh and just wanted to say how much I appreciate that U and I I really really do mean that um I think I think it's a big step in the right direction uh at least for me I shouldn't say it's helpful for me so thank you I appreciate it um I had a first comment a couple follow-up questions and then I wanted to just hear what the responses were I might have some comments after but I wanted to ask questions first I think I think my first comment people is that um I want to note that it is on
110our agenda this evening for later in the agenda so I say that this is not the most important topic for us to talk about as a board it's who our next superintendent is going to be and I want to thank the board president for putting it on the agenda tonight I know we're going to get to that topic very soon so I just all of this is is we should talk about this and I I continue to think most important thing our board should do is hire an next superintendent um so glad we're talking about that tonight um on this um can you a couple numbers questions so so if if the phase 2 plan went forward uh can you just remind me how many students would be moving to a different School than they
111were expecting for school year 26 so the original piece quite a few the seventh and eighth graders in the high school was a part of the original plan uh for the most part that kind of encompasses what we're looking at and so about how many many is that oh I don't have the number off the top of my head right now okay um and then on the yeah oh Jeremy M okay I do not have the number up top of my head but it is in the data sheet that's shared with the plan it is summarized there do we have is that Linked In the materials tonight we can find it we'll get it we'll get it um and then I think my my other question I just I really wanted to make sure I
112understood the costs um and so if if if I were to want to know okay um in just fiscal year 26 or I I don't think because we have our 25 budget already we're not none of these costs are fy2 costs like the first cost would be FY 26 cost is that right in the spreadsheet um if you can pull it up Rob he's bouncing all over the place Rob needs four computers or something he's the best of the best so uh scroll to the left if you don't mind by the way there you go so the column C does include some current year costs because they were trying to show the board that the whole cost of everything so for example the zoo Academy if you scroll up to the zoo Academy so you
113see where there's 297,000 in current operational cost that's the current budget the new cost is nothing because they're not adding capacity they're just letting more kids apply to get into those seats it makes sense I think I'm trying to ask I think a really I think simp simple question which was just um what's the add to the budget in 25 in 26 and then ongoing is there a way to see that in what's presented so there's nothing for 25 as an ad no ad for 2 no ad for 25 okay in 26 is will be a savings because we have transportation reduction and staff reduction that's the savings of 500,000 or and change that was in the slide so 1.4 million now yeah yeah the old number was 500,000 the the number we got last
114week was 500,000 yes but that included fund six so it was my mistake so it's not really a savings tow fund because it's in fund six so it's 1.4 million now savings in5 so that'll pay for almost years sorry yes okay and then in 27 and Beyond what's the ad or or savings so the recurring costs are 600 and something to the left $681,000 thank you and beyond that is dependent on like if the Career Tech program grows and you have to add more staff to it could go up go down some efficiencies we don't know okay tried to put that in the notes section too that if a program was going to grow um like near the bottom it'll say uh program will grow within rment so the fourth one from the bottom so
115we tried to note that as well not knowing if we have to add two more teachers in year two four more teachers in year three six more teachers in year four and thank you um and this the savings I'm seeing that would be part of that 1.4 million that's really that's all coming from that staff Row in 26 Road and transportation there's one point and transportation transp okay um and can you I I asked this question in in Finance on Friday but I wanted to ask it in the main group and just make sure I really understood can you explain the the almost $5 million staff savings it's 31 positions that would we we would get efficiencies by doing the Middle School concept so we took the numbers that Jerry Jeremy came up with that
116presented the data and we fed those into the Staffing formulas and so we would reduce 31 positions from the current Staffing right now so this a and are these I asked this same question I asked Friday these are that doesn't mean people lose jobs we have vacancies that we cover so I think this is this is one of the things I get stuck on it's like if if they're just vacancies why don't we cut them now and save that money um like if if they're but if if they're if they're not anyway like I I'm sure there are good answers to these things I'm just I'm we recognize the reduction in in vacancy savings and and to balance the fiscal year 25 budget so we've already recognized those reductions for this year I see because
117we're looking at Future years correct I I think so I just to zoom out a little bit I I mentioned I had a first comment some questions then I might have like a follow-up question I think um do we have is the number on the total students did yeah so the number of students directly impacted would be 8,355 8,000 students correct okay indirectly impacted would be approximately another 7,000 so the total would be around 15,000 but I I would want to offer just one point of clarity I think that goes back to member Craig uh and member moffett's comments as well that you know to some extent when we're talking about the projections and the number of students it's almost disingenuous to say students because in reality we know that this specific subset of 30
118students in this grade are not going to go exactly from where we say School a to school B what we know are the number of schools within or the number of students within the corridor that represent a student body that needs to have seats available within their selectable options so if they have three or four schools is an option to go to we know the number of seats we have to have for that population as a whole so that really in the in the term of the projections while we look at it we talk about the number of students what we're really talking about are the number of seats that have to be available for the overall population of students it's not so much dictating that we believe that a specific student will go go
119from A to B but we know that all of this pool has to fit into this selectable number of options hopefully that helps yeah I really all all of this helps and I think um I just one last question um and which was is is I've gotten a couple of emails from some parents who have tried to go through the lottery process online for the school year and they've said that they feel like they're uh like they they're very complimentary of customer care I want to say that like several people have said how responsive the customer care center has been I know that's that and that's that's a win so thank you that's a win um I think they're confused because they see these Billboards around town that say the lottery opens November 1st but
120they're not able to enroll their student and they're worried um is this holding up the lottery process we are moving forward with people making their Lottery choices understanding that we may and we don't know need to make adjustments as we would any year once the lottery has ran and we see what the results are so not really terribly concerned about that the other piece you should know is every year the actual enrollment step is a entirely different step that's not included with going through the lottery okay I I appreciate that thank you I think I'll just share that that there was some confusion from the parents who are reaching out to me about why they why they can't do what the uh the full Lottery process um and so I I'll I think thank you
121for the for the slides thank you for the questions tonight I think for my part um you know impacting 8,000 students uh or 15,000 students is a huge number uh I mean that that is you know approaching over 40% of the entire School District um and so that's that is a big change and the the thing I'm trying to find out is how disruptive is this going to be what's it going to cost us and if we do it what the what's the benefit going to be um and I'll just share from my perspective I'm I'm not sold yet that the disruption plus the cost is equal the benefits um I'm only one board member um but as I look at all of this um that that's what I'm seeing thank you thank you Mr
122Lindy other comments from uh uh uh or comment from the treasurer I just want to let you know that um on behalf of the superintendent I shared the file with all of you so you now have those slides okay great uh okay and then I have a couple of questions or comments but go ahead so the 31 staff I want to clarify and understand when we were in ad hoc you all shared about how something was contingent upon the teacher certification if they were k um it helped me out that's why I'm looking at board member vice president weberg if they were certified like K through 8 or they certified K through six some staff could go to some to some buildings so I'm wondering is that what we're talking about with regard to the
123positions we're not talking about eliminating any staff but is it because of the certification that 31 would be impacted how does that how do that work you you're just gaining more efficient class sizes when you consol when you consolidating the Middle School concept okay and when you and we we've all talked about how the under enrolled schools cost more money right so you're gaining efficiencies when you're consolidating buildings or increasing capacity to building you're gaining Staffing just districtwide okay I think I get it thank you uh member Matt yes thank you and thank you to the administration for uh your responsiveness and trying to um attend to the assignments that we have uh given you all my question is around the building building utilization and so when we see the numbers for each school what
124does that entail is that stating that those utilization numbers are reflective of the seats of the uh that's available for the students or is that just the overall capacity of the school and if we're moving I guess students I I'm just wondering if we're going to continue to run into the same process of maybe not having enough seeds so let me first ask my the question about is it based off the fire code utilization or is it how many seats we actively have available so so the capacity first of all is what we refer to is the FMP rated capacity that was a formula that was created during the facilities master plan um some time ago that essentially accounts for the number of students that the building is intended to house including a specific number
125of units and Associated Services I do not recall the exact formula off hand but it essentially defines what the capacity intended for the building is the utilization number that we talk about in terms of percentage are the number of seats that we have there are dictated by that capacity and then we look at the number of students we expect to fill seats so if we expect to fill you know 70% of those seats then our utilization would be 70% of the capacity okay so say what that formula is again it it is a combination of the intended number of students that the building was either renovated or designed when it was built for which includes room for specialized units and Associated Services okay do you remember any I mean it's so so there's a different
126formula for the K buildings versus the high schools it also took into consideration we know that every room in every building isn't used for every period so it takes into consideration you know the the Staffing throughout the day for example your art room may not have art classes in there seven periods a day maybe they're only used for five so it takes those those two or three Bell periods the planning Bell for example out of that equation so the number of students actually able to fit in the building versus the FMP are two totally different numbers for example our a school may be rated as a 650 FMP seats in the building you may have 900 seats in the building but we know that we can't utilize all 900 throughout the day okay thank you
127that's what I was looking for that differentiation there to ensure that we're not looking at what the overall school capacity is but how many seats are directly able to be available um my other question and I would um need general counsel for this support so we've had conversation or we've heard about um the proposed legislation uh specifically as it pertains to uh Cate Bill 295 around school closures and so what I'm reading online is that it says to declare the general assembly's intent to revise the closure requirements for poor performing community schools and school buildings operated by a school district so if I I just need Clarity on the interpretation of this because what I'm understanding is it's not directly aligning to underutilized buildings correct this is proposing um looking at school closures based off
128of academic performance on the proposed legislation correct there is existing law that's that provides that relates to underutilized buildings okay okay so I just wanted to have that point of clarity because I think it's misinformation that's being communicated that we have to force to possibly look at how we're uh considering our school options because of the proposed legislation and it doesn't directly align with underutilized uh buildings and so and we don't even have an additional information about where this legislation is going correct on the proposed legislation that's correct okay all right thank you any other members have comments or uh questions or thoughts uh Rob can you put the 2B up for me um thanks everybody for uh all the work uh that this entails it does reflect that in you know contrary to popular
129opinion the administration is listening uh and and reacting to the community and some and some school communities as well and to board considerations on number one for me just uh so I can be as Direct as I can be uh I do think that um Rothenberg and Hayes do have to consolidate uh there are two both of those schools are under enrolled based upon capacity and you're going to have to face that particular fact especially as we look at the number of kids students that are in those attendance boundaries there's no hope that necessarily either one of them is going to grow into a 500 school but together that they could be I'm pleased to see that the it's possible that the monor uh option is not going to be part at least in this
130re this iteration uh is not going to be part of renberg and I do think it makes more sense to grow a a monasa year bye as some of the folks have suggested downtown uh more as part of the Vine Street School I just think that from a marketing standpoint has more makes more sense um I do agree uh because of school-based Health Center and the swimming pool and the location of uh uh williamh Howard Taff school I think it's a better place for the rap rather than downtown because I think it's critical that that rap be about our students and and our families and not necessarily a general uh place to help everyone necessarily within the district or everyone who is experiencing the the housing insecurity so I just think that's a could be
131a good fit um I see the need for boundary redo uh I'm glad you've expanded it uh towards Coale I is that what uh towards Coale I just think that as a native sailor part par girl I will tell you that uh the whole West Side probably needs to be kind of reconfigured and I'm sorry that we end we didn't do that contract that we wanted to but we had budget constraints uh where the professionals would draw it but I uh but I think a bigger view of that would be is is warranted um and then if you go to the next slide uh Rob going back to one of the very first comments that member Craig mentioned uh when the first uh re first iteration of plan uh two phase two I do think
132it is disruptive to have kids leave the high school that they're already in to go to another school and then return to the other school so I'm reading into this if I'm correct that we're not talking about and this would be at Great cost at great great cost it would seem to me but at least it is far less disruptive of having kids move twice because you're you're saying you would let the uh Rising eighth graders stay and the only people that would be leaving some of these uh high schools that are 712 would be the new people coming into 7th or the uh that's it and but again the the tension between trying to save money and and do the most comfortable thing is is really a challenge um I will not surprisingly put
133in some me mention about Bramble since I think it's throughout the whole even buying Bramble was was something we were somewhat divided about um we in this coming November November 25 we have the $48 million renewal and half of that is for operations and half of that is for preschool 15 million of the 48 is for preschool expansion great thank you so it's 48 million and only 15 million for preschool and we divide the 15 how do we divide that 15 for preschool this year's budget was divided by the use in Prior years next year we're converting to a per people basis thank thank you it's very likely that we have reached the saturation point for preschools and we in this whole effort of this wonderful wonderful partnership that we've had of preschools and it's
134been remarkable within our district we have tried to have a preschool in every building we have had a number of only preschool buildings but we are going to have to find a way unless we want to expand the amount of money we spend on preschool and I don't know that that is a priority at this point in time considering where we are with K12 it we have to find a a a better more efficient way to organize the preschool Staffing and I think part of that might be having an additional preschool only uh uh Center and maybe that's Bramble I know we have two schools that don't have preschool on the east side I know there's been a short shortage too and I also know we probably have to start making room if indeed Woodford
135uh is um um not dislocated but changed or uh goes out of uh existence ultimately it would seem to me that those places that currently have preschool probably may not have space as they absorb uh some of the Woodford stuff but uh just something to think about in our first new kind of not new but our first renewal which we're going to have to make some decisions about in just several weeks it would seem to me so um those were some of the things that I would think that there's some positives here as well any other comments Mr Craig just just quickly to to real thoughts that come to my head here is one I I want to go back to the the re our boundary lines and kind of redrawing some of those I
136think what's being done on the West Side makes a lot of sense because we recognize that the patterns of expansion of students on the west side is made Carson overflow while other schools still pretty much at capacity also but can't absorb a little bit so I think that's a great example of us using resources I think also the example of s of uh Taylor Park growing into a larger program from Cas K8 I think is now up makes sense right because those students aren't displaced from the area that they're in they're growing within the community that they already in and one of my concerns with some of the moves on the on the east side and the central is that we also still displacing students from the communities that they're in and that's one of
137the things I have concerned about with specifically Woodford and this is where I think there's an opportunity using the Bramble school because to uh president Bolton's point if we have truly saturated the market and we're seeing the numbers not necessarily growing Bramble because of the the qu the quite honest truth is preschool ain't cheap y'all we all know this in the world today preschool ain't cheap child care in general is not cheap but preschool specifically ain't cheap and so if there's not the resources from some parents to be able to afford to pay for those costs it may just not be the number and we can't keep asking everybody else to kind of expand that too far beyond where we going so reality is if those numbers aren't expected to grow into that 100 calculation
138we had talked about that was in the plan before and it's still going to remain in that 35 40 student number that just doesn't make sense to me and I think there's a better use of that building for something like if we wanted to provide a sth eth grade basor in that building makes more sense to me because there going to be a lower number of students and it expands capacity of places from students going from like Sans Pleasant Ridge and some of these other in North Avendale who cannot or don't get those seats into Clark so we're not turning students away at that point that makes more sense to me in part because I think also rebounding Woodford Silverton johnp Parker to include into areas that might also pick up some of those students
139from for instance um the students who who live in the Riverview area who may not want to go out to m Washington but maybe feel more comfortable coming up into that that Hy Park Madisonville area uh because it's realistically maybe on their parents' route or whatever the case may be offering opening those opportunities up for John Parker by expand John Parker's student population I think opening up that Pleasant Ridge Community so they have more than one option besides just Pleasant Ridge monu might actually see some folks who say I would rather have my kid at Silverton where it's not as densely populated than having them at Pleasant Ridge mon aor where you know it's we we went by there it's bursting at the seams even though we expanded it it's still bursting at the seams
140and we know that um but also it gives that Community an investment into those schools because Silverton invest in that school you know the keny Heights area invests in Woodford the Madisonville area invest in John P Parker those folks love those schools that are in those communities and I worry that if we're really talking about building growth in the community and we're not actually thinking about those voices who are our most passionate supporters our most passionate advocates for our schools that we may be losing students even in the idea of growth and so that's maybe an opportunity to utilize bu those buildings better to still address those concerns because even under the plan that we had before the growth in JY Parker the growth in Silverton still put them at that 70 to 65 range
141even with those changes if you moved all the wood for kids in right so we know that we still need to find ways to grow those schools even more so now I think that also goes back to the conversation we need to be having with the city about how we invest in building affordable housing throughout the city because I think the real reason why we have kids who don't live in some of these communities is because I just looking the other day I talked to a law student spend $1,800 a month on rent for one room that's ridiculous but we know that that's why folks are going to certain parts of our city because they can find affordable housing and especially our immigrant population so that was one other thing I wanted to to make
142sure I stated is I thought the idea of connecting up the welcome centers or our MLL students is an important part I think the rap Services I think one thing we could even add to the rap services are adding another Health Clinic if we can find a partnership to do so because I think that's another space in which you could potentially have our students getting the healthcare needs needs that they need um and and those type of things as we talked about with the r before uh but I do think there are opportunities to yes still do a good portion of the addressing those needs without necessarily displacing as many people and so that would be my my kind of thought to add in is just can we look at potential options that don't that
143maybe minimize the displacement of people but also still address those same issues of lack of students or lack of uh students meeting the capacity numbers in the school buildings just a Mr Lindy uh just to follow up I think there are things that you can bet on is that we are not going to have under enrolled schools this coming budget year it's as simple as that we can't afford it per student or per school or we can't afford it Transportation that's number one number two we do have to find a way to be more efficient in Staffing and what have you and servicing are are are preschool kids the other thing is to to me besides not having small schools you can bet that we are going to find ways to accept everyone that is
144available and qualified to be at monu and I'm getting very tired of people thinking that somehow monor is some part of gentrification monor was invented for us and we used it in in order to have actual diversity in our schools if you look at our monor schools it has the greatest diversity within its walls than all of our schools other schools so that's part of the attraction of the of monor so we are going to be finding ways to have more seats for monu we are not going to have uh small a limited enrollment for for small schools the transportation cost for having magnets that did not succeed was in the millions year after year after year and the ironic thing about the east side of these several schools that we've talked about we've already
145put into place if you are at PRM and you don't want your child to do monu we already have a relationship with the other schools on that that side and I think that was all part of an a hoc thing left over from the previous administration the problem on the east side with Silverton and Woodford to a lesser extent JP Parker and not at all to uh Pleasant Ridge is that we had magnets that did not attract people and indeed very frankly and I hope nobody gets me too too mad at me but the neighborhoods did not on the east side necessarily support their neighborhood schools because we screwed it up by making some of them be magnets of of something that nobody even understood what it was so and that lasted for 15 years
146so that was stupid and we had to try to correct that so the idea that these are schools that have been embraced by The Neighborhood all we had to do in the last 10 years we look at the number of people that left both JP Parker and Woodford and Silverton to go to Sans Monas to the South it's just the reality so it's it's uh these are very difficult and challenging uh situations for us but I I applaud the effort to address some of the concerns and I guess we're not at this and to address the audience we have to find some way to make a decision about the plan whatever phase no later than mid December and even that's a reach and that will require anou among our union leaders and the district in
147order to do it treasure and then I'll go to Mr Lindy so um when you started talking about the size of the school so just to remind those of you who weren't here I can he um during the FMP planning process we came up with a size the minimum school size would be 450 and we had a couple that were not but in order to have a um balanced budget for each school we now have if I counted correctly 24 schools that are under 400 so you imagine the size would have grown with the cost growth and so we we just have to do something different thank you madam Treasurer Mr Lindy sorry to make you wait I appreciate you let me go ahead no that's all right I mean I I just think this
148is [Music] um I think the conversation is important and I want to see it through to its end I am skeptical we can get there well on the timeline that we need in order to get the Staffing sheets out to unions by the December deadline I'd like to that deadline I would not like to pursue anou I would like to do this on time for the first time in several years um I think uh as we go through all of this like just the topic of a levy has come up I think it'll come up a lot in the next few months I think it's uh I am open to supporting the idea of a new Levy I want us to have Ironclad reasoning for why we're asking for it and why we're asking for
149that number and I I just am not convinced that what the treasure said just makes me want to ask a bunch follow questions we don't that tonight but like I you know I want to understand what the biggest drivers of our costs are and whether we're whether we think they're doing what what they need for our district you know and I think allocation of kids and staff across buildings is certainly one of them but even I'm thinking about the $4 million savings that comes through with those FTE you know I think we see a bigger increase every year in just what we see from the um increases in payroll expenses you know and so this feels like gosh are we going to move 40% of the kids in the district and cause big disruption for
150families and spend a whole bunch of money to address what is actually a small piece of the overall Financial picture you know like so and I don't know that I'm right in that you know but but I think seeing that thinking all the way through to the end financially is just really important um and so I just say like two things come to mind to answer and we can go into this in a can I real quick so that I'm not misquoted later on I am very open to supporting Levy uh I'm I'm also open to being vinced that this set of school changes is the right thing to do I just am going to push really hard on what the what the rationale is that's it go ahead so um we're going to address
151some of the ly conversation during the forecast presentation But to answer your question there's two things that popped in on off top of my head was in 2008 our transportation cost for $22 million a budget was $22 million it's up to almost now so it's a huge increase and that high schools of choice went into place in some of the magnet schools um changed around two the budget for student services has grown up dramatically over the last 10 years with our our special needs students and the cost to support those our autism enrollment has grown dramatically and so those are the most Co costly don't get me wrong we love these kids but those are the most cost CL costly classrooms to run and so um we can I can go into much more detail
152at a later date but just to answer your question off top of my head member map yes I just have one final uh thought that I would like to uh speak on and and so it's a thought and it's a question so the question is around engagement and I'm curious to know what are our plans to put our community in the driver's seat of assisting with the decision-making process and the reason why I bring that up is because out of all of the sessions that I attended at osba I found the most value in attending one around um passing a levy and making significant changes within the district and so this particular District talked about the challenges that they experienced when the board and the administration presented um kind of what felt like predetermined outcomes
153and so what they ultimately did was put the community in the driver's seat and they established a a a task force or an advisory Council whatever you decide to do um to make sure that it was representative of the community at large and in those discussions they were able to have what the concerns were right what challenges is the is the district facing and they were able to identify by working through simulations by working through problem solving strategies and having diversity of thought in these different groups to say this is what we want our particular schools to look like this is what we want our district to look like especially if we're making changes to this magnitude and from there they had the different task force meetings and they also had the community meetings so
154everyone was getting this information back in real time and presented a very objective um perspective about how to move the district forward and so I'm wondering if we are able to do something similar because as it currently stands with our engagement and this is just my opinion and my own perspective I don't know but it feels very much like we are just going and giving updates about the proposal Without Really allowing for the community to be in the driver's seat so if there's the opportunity to do that I think that that could be beneficial and I think that would be [Applause] great thank you member map thank you gentlemen and we'll move on to the next presentation administrator pipeline Dr Smith is coming uh oh with the that deputy comes the deputy right trying to
155all good evening president Bolton vice president Weinberg and board members um at the beginning of the year when I met with uh interim superintendent Murphy my marching artist were um the pipeline and new principal um Academy so you can hit that so what we decided to do with new principal Academy is doing a sign reading which is by John Maxwell the 21 irrefutable laws of leadership so every one of the members we have exactly 17 assistant principles in our group they were referred to us by their principal so they could get into the pipeline if their principal gave them a recommendation we meet once a month from 3:00 to 5:30 these are the irrefutable laws of leadership if you look at those laws that's basically talking about how to become a leader what it takes
156to be a leader what's most most impactful as a leader um the things that they need to do um as a leader and once we go what we do is we go through each of these laws uh every month if you can go you can go rob and you can hit the pipeline overview Rob thank you [Music] Rob so what we do in our meetings is um each of the assistant principles they pair together and they do two of the laws together and they present those laws you can't get it oh Alicia Smith didn't give anybody access all right e okay great I sorry about that so you go back Rob to the first one that I just gave you access to I greatly appreciate it okay back all right there we go so when
157we got prepared to do this work we thought about what it was going to take for us to um for us to train our assistant principles to be great leaders because we know so so goes a leader so goes a school so when you think about what's important for transforming a school you definitely want to look at systems you want to look at accountability you want to look at talent management and you want to look at an instructional infrastructure how am I looking at the foundation of my school what are my data looking like what am I doing with curriculum how am I monitoring what's going on in my building so we looked at these four for transformation the expectation for them was to be prepared they needed to come with their work done even
158though they have busy schedules everybody's working they needed to read they needed to be open-minded to learn from each other and guess what they needed to be on time that is a big piece because after school everybody has a thousand things going on and we wanted to start on time our outcomes and our goal is to create some of the best leaders to pour into them everything it takes to move a school to build the capacity of their teachers to make sure their students are getting what they need academic Ally and to make sure that their community and their resources are involved so all the work that we do is grounded in those pieces making sure that there is engagement in what we do so the next thing we did Rob okay here's our timeline
159on top of reading the book we have some of our experts coming to our meetings so you'll see up here we have some veteran principles we have Dan who comes and does a great job so that none of the principles wear orange we don't want anybody in Orange um Julia will be talking about talent management U Mike is going to be doing budget and finance we are Community engagement and then what we're going to have at the end is the aps are going to share what they have learned from the 21 irrefutable laws and what practices have changed from them being in this p uh pipeline this year next Rob here's some presentations because they have to stand up and they have to present they have to show that they have presence they have to
160prepare and and talk about the things that are happening in that book and how they're going to laws to their building okay see it name it do it so what we want them to do is everybody was asked to go out to another school a school that does not look like theirs so we ask all of our principles would they be open to someone coming and shadowing them for the day and so as you can see we've had our first shadowing day once they finish their shadowing day there is a sheet that they must fill out what did I learn at the school what did I see there that was like my school and different from my school what will I do with the information that I learn what are my wonders and um what
161are my noticings When I visit those schools so when we come back this month they will be sharing what they learned from their site visit and we're going to do a visit to every to the sites every quarter that we're in the um at the next three quarters then Rob I believe that is it any questions about the pipeline do members have questions or comments about the pipeline yes Mr Craig so let me start by saying I really appreciate you you all taking this to heart um I think one of the first things we talked about when you all came into your roles was the fact that there were a number of positions that were AP positions that we were not bringing back and I think there was a lot of discussion around there needs
162to be a pipeline to build Folks up to grow folks into the next roles the also reality is that you always have to be looking at who's your next principles who's your next leaders within your school district so I really appreciate that and as the last little part I will say is I think this is something while we're doing it here in this level I think this is something our principles need to also be thinking about in their individual levels of how they build their leadership Folks up as well so who are the teachers who are the who become you know unit heads or department heads or program leaders within a school because I think those are the people also that we can highlight as uh opportunities to educate their students on educate other teachers
163on the things that they're finding that work that don't work same deal with assistant principles that you're kind of doing now is that principles are identifying those folks who they believe to be leaders or potential leaders and then we're actually building that potential or growing that potential so I'd like to see things like this because I think this is what employee development and succession planning looks like and we can definitely share some of that work with you as we're trying to build capacity across all the building I hear exactly what you're saying who are my future leaders in my building my team leaders my department chairs are they actually executing those leadership skills that we need in order to do the work that we're required to do and do they need some training in doing
164that and I believe our lead teachers go through an extensive training for that but we we can review that process and share some of that information with you because definitely that's where the work begins and ends thank you other members have questions or comments Mr Crossett just a quick question you said it was 17 people yes 17 is that enough for the I think that's enough to start I I really do believe I believe 17 is enough to start we want um who the principles feel like are ready to move to that next step and we also want people that want to be there that are are willing to do the work but also we do have some assistant principles that that is what they want to do they do not want to become principles
165they want to stay in that role so we just want them to become the best ass assistant principal they could that they can be thank you uh vice president yes thank you so much for bringing the energy tonight waking us up a little bit here um but just thank you for all that you do and just thank you thank you I think I'm staying here as the school update come on team hold come on down you have been called time out time out oh time out it's not me oh that's just your job is that your job I need I need to make a comment if I could oh I'm sorry no no no that's all right I I'd like to keep moving too but just one of the things that I would that is
166intriguing to me coming from another system is so much of the last whole generation almost 40 some years of CPS is also built around teachers having particular responsibilities uh that are somewhat administrative if if you consider them and and because you want a collaborative culture you want teamwork and what have you but it just it would seem to me that one of the things I'd like to talk more about is the history of that uh as and then also where else we can move from that to the next phase keeping the collaboration keeping the the role of leadership and developing leadership among our teachers I just think that there's a there's a whole another um I don't want to call it bureaucracies but there's a whole another organizational structure almost in every in every school
167that is not necessarily uh led by the administrative leadership and I just think it it it causes us to kind of think about how to review that and is there another uh iteration of that or we want to keep it that way so just it it seems much more here than virtually any other school district that I can think of yeah um I I know exactly what you're talking about and I think part of it too is we we have our our um it has escaped me the teacher in charge and normally when I was a principal the teacher in charge was somebody that wanted to be in administration so we chose that person to be in charge when we were out or they showed those leadership skills and we went and recruited them but
168there also is that lead teacher that has those additional responsibilities that are administrative that are in support of the work of the school and then in the high school it's the department chairs and those people are supposed to be leading the work as you sit in the instructional leadership team and you do that collaboration together how are we going to push this work what does that look like the vision and the mission of the school and you are right that is unique to what we do in Cincinnati public school and it's aligned too with our CBA right absolutely so I think it just each School navigates it differently thank you remember math yes thank you so thank you for the presentation the energy and the passion around this work um my question is around um
169as you're seeing the principles or the administrators in this space and going through just this leadership development how are you what effects are you seeing as it pertain to it impacting the development of the teacher or the development of the students overall so for for the next week or so for the last month they were asked to choose one of the law the laws right and they were asked to put it in action so I will really see what that is when they come back with the law and show that evidence the work that they've done but for us um map I'm sho I'm I'm old in the game now but initially principles were managers and now and then and then all of a sudden it shifted to people being instructional leaders so our goal
170in this Pipeline and then the new principal Academy is to try to give them a balance of both because you have to be able to manage the school but you must know instruction you must know how to move student achievement you must know how to build capacity and you must know how to create systems that bring out the most in everybody in your building well that's a heavy lift but if it's something that you desire to do you want to get good at all those things so we're trying to navigate and and Mr Lewis the principal at um Harwell is is assisting me he is getting his superintendance license and part of his work is to H help help me out so he's been really good and sharing with them what he's learned along the
171way so that we can kind of show them and guide them this is an area of strength for you this isn't an area that you really should work on and this is what that work looks like practically thank you for that thank you very much now bring down the now come on down team I got to head of the president [Laughter] sorry well we have been given instructions from the superintendent entrance I heard about being Speedy all right so we're GNA give our very brief and and you guys may ask questions there are a lot of us but there will be a short time that we are before you and so all right Rob I hope you have access to all of these so I'm starting off with you guys today um and at the
172top of that you see Excellence all day every day our goal is to make sure that we're doing the very best for our school our students our principes our community every day so the big thing big piece of our work this year is the instructional rounds if you could hit that for me Rob so the instructional round is intended to be collaborative with the principal and their team so their team consists of the assistant principal it can consists of the um data coach it can consist of the reading and the math specialist wellin our team consists of a deputy assistant principal our uh director of curriculum the building managers DSS gifted positive School coach there is a team from the district office that goes it is focused on student learning the purpose of us being
173there is to focus on student learning and to look at data and to provide support in next steps if you look at this document go rob you can hit um hit go to the top who's my first school up there Bon Hill hit Bon Hill the instructional plan right there so if you guys look at the instructional plan what we do is we go in the US an overview of their data and where they are and then what we do is we walk to classrooms so we stay in the classrooms three to five minutes sometimes maybe six minutes and then we all come back we break up into teams we have a Ela team Ela and social studies team we have a math and science team we break into those teams we go into the
174classrooms mostly the tested areas if we have time we hit K1 and two once we come back if you go back up to the top Rob we give the school team talks about what they saw that went well for each one of those contents then the district team shares what went well then we talk about what we need to work on if you go down Rob so then we do the grows after we do the grows then we create an action plan for that school that as you can see in this one we did a check for understanding according to what the instructional framework needs so this is who's going to do it the Math teachers and the math coach we're going to schedule a time for the teachers to experience the instructional framework and
175then and then work on manipulatives so that is our action plan once we walk the building with the principales they walk away with what they need to do and then we work with the district team if that's needed to provide them that support and it's very quick it's very timely like if we need somebody there next week somebody's there next week to work with teachers depending on what the need is for that school all right Rob go back to the original document all right also you see in that document go to the schedule Rob as you can see we've scheduled these out so that the curriculum and instruction team can be there the deputy or the assistant principles can be there the manager Dr Don Williams for math Pam Crockin for ELA and you guys
176know Emily that's uh leading that team go to the bi-weekly support in this biweekly by weekly support we have schools that we are providing support to and we meet as a team with the managers with the executive director of curriculum and the um oh DD DSS is there too christe's there I don't want to leave anybody out we meet with them and we talk about the work that's being done at the schools you can see where the coaches fill in what they did what's next the discussion how we're going to support the school what that work looks like how long we're going to do that work who's going to do that work all of that that is in this document we meet bi-weekly as a team to discuss what those schools need all right I
177want to stop there for questions but no okay Rob did you want us to have questions in between yeah I was hoping yes okay vice president yes so I have a quick question if we could pull up the instructional round schedule and artifacts so for me the first thing when I'm looking at rounds and I'm looking at the information my eyes are directly directed towards the implementation of the adopted curriculum so my question to you would be if a school has not been implementing or it states not yet what are some of the reasons behind that that is a concern to me because they should be using the curriculum that the board has adopted so what would be some reasons of why they're not using that some could be training some could be that teachers
178um have other materials that they would like to use um those are usually the only only two reasons why they are not using it if we see that they are not using the curriculum and teachers have said they haven't been trained on it it could be a long-term sub it could be a teacher who wasn't here when we rolled out the training then what we do the next week I mean and I do literally mean the team moves very quickly we create a space for planning we create a space for plan uh training teaching them how to go through the curriculum where to find that information what that should look like now also remember we try to give it to te some some creativity and what where they are but if we go in and
179they're way off Pace or they're not we don't see evidence of it at all we speak to the principle and we talk about what's going on and then we create a plan to support them okay so in terms of if you're looking at your first round here of EA and then your second um excuse me your first round of math if a particular School let's say you have six classrooms and only two are using the um curriculum moving forward to your next round that you would have and then I'm assuming maybe a third round let's say once we get to those data points of the the particular test how would you correlate those two so for the schools that aren't using the curriculum and then we see that their scores are down what is going
180to be done to ensure that they're getting those scores up so that's where we actually go back and make sure so that's when I say to you that it's a quick turnaround it's not a lot of time right so we I can say particularly we were in a round second round today I have someone who wasn't immediately I was at the school this morning at 8:00 along with the coaches meeting with the principal saying this is what we need to do so because if we don't do those things um Vice May vice mayor um vice mayor sorry I'm just hey I'm sorry sorry hey there we go don't vice president Weinberg then um the students don't get the standards that they need in order to be proficient on the test and there's nothing worse than
181taking an assessment that you haven't been taught the standards that you know you're going to be assessed on so our goal is to make sure that happens so even if a teacher falls behind in pacing we will go in and create a plan look at those power standards that are going to be tested and make sure that those standards have not been missed and we go back and make sure that happens thank you for sharing that information here um I'm happy to see that most of the schools are uh following the curriculum and adopting that and for those who are not yet quite there that you have a plan in place for them so thank you absolutely thank you vice president anyone else have a comment all right well yes Mr L sorry Ben uh
182thanks Miss Bolton um I just wanted to say how great I think this is uh and I think um for a couple reasons I I do I know we've got a big schedule and a lot of stuff going on but I think this is an example of like one of the most important things we can be talking about as a board uh and I want say thank you um I think that the um for my seat one of the most important things we can do is improve student learning I think the biggest lever we have is improving tier one instruction it's like what does every kid get every day and I understand that there's tier two and tier three things that we have to do and we should do but where is the biggest bang
183for your buck it's can we improve what every student is getting every single day the best way to do that is have a great teacher in every classroom and make sure their curriculum is excellent I think CPS has done a great job of adopting all green on Ed reports curriculum we have really good things we need to make sure people are using them um and I like the different columns you have so it's not just are they using it but what is the level of adoption and level of fidelity that they're using and so in looking at it I think you can both see how far we've come and you can also see how far we have yet to go yes and that's honest and I appreciate that I think that's great you know like
184you can see that we've as a as a district we've adopted great material almost all the classrooms are using the great material that's great you know what's the quality and strength well you know it's it's not quite where we'd like it to be um you know you know me I'm pulling up the spreadsheet and looking at the formulas you know and so we're counting the approaching and the yeses and even with those added together it's not quite where we want everybody to be so this is there's an enormous amount of visibility just in the last 10 minutes into what's actually happening in classrooms for kids and the things that matters the most um and so I want to say thank you I think that is great I think we should do more of this um
185and please let me know how I can be supportive to get that like strength of fidelity figure up to is that more funding for PD is that like I mean as we talk about where we allocate our resources I think this is the spot um that would make the biggest difference for what kids know and are able to do um and so just want to say thank you and please let me know how I can be helpful yes and we will thank um our um executive director of curriculum for that nice chart she's she will put it together for you so I won't give credit what credit is due I would say to you um thank you Mr ly but what I would say to you with that fidelity and what I'm um the work
186that we're doing it is it is truly where we are so when we go back we're saying okay we saw this the last time but that teacher needs to go deeper so we're going to say to you every time we come we're going to find holes and we're going to help you plug them but we got to make sure that your teachers's questioning is tight we have to make sure that the writing is uh across curriculum and not in isolation and then we also have to make sure that you celebrate teachers that are doing it the way it should be done and so are using teachers across the district to send other teachers to see how it's being done and their data matches it right you can't we're not send anybody any place where their
187data is not matching what we see there so um I'm excited about all of that work um we we love going in and and uh and you get to see the kids the kids are going to let you know where they are and if they're engaged if if you can walk in a classroom and a student doesn't turn around they're engaged if you walk in the classroom the kids are looking like please take me that means there's no engagement all right I'm familiar with both of those looks as a former seventh grade teacher and I'll just to to close I'll be real quick I like you're very quick to compliment the other people on your team that's great my my gratitude goes to everybody so thank you um and then I just to my colleagues
188as we're talking about budgets and levies like I would ask us to start with a question of what would it take to make sure that in every classroom there is excellent implementation of the high quality curricula what is that dollar figure where would it go to what we need to do it let's go ask for that you know like I think we just need to work backwards from like what is going to get us the things we need to um do right by children so thank you all right Mr Lindy all right so oh I'm sorry board member m so I I want to say thank you to everybody but I want to ask a question broader picture because to to Really dive into this is like weeds for us but this feels like the
189old data rooms that the kids used to have at the schools I think I went to JN par weeks ago and they have a data room we us call War rooms yeah yeah yeah the yellow card the green card so it feels like that so to this point that this that is sort of like that what do you all do at the end of the year when you've collected all this data you've got the red green yellow on here how does that Implement change so and I'm never wanting to get rid of anybody I'm not saying that but how do we strengthen our weakest parts with this data what's the broader picture for so the broader picture is that we're always doing that like it is like monitoring and adjusting right so when we see
190that we have too much red we we really are sitting down and having some conversations with leadership about why is this teachers why why why is it no curriculum in that classroom why is that data not moving and then how do we support them to support the teacher because the goal is support right initially we want to support you we want to cut you coat you up but we don't want you in front of kids if that's not where you want to be yeah right so for us it's always looking at where they where they are so that that information goes to the principal right those next steps that you see in that action plan are aligned to the the green the red that you see in that chart so that every time we go
191the leader has something that he has to do the teachers have something they have to do the coaches have something they have to do and all align to impacting student outcomes do we ever tie this to and I hate to do this but do we ever tie this to like stars so like stars or you know like I mean we we can definitely tell the schools that are using the curriculum looking at the data making the changes they are increasing stars and so when you look at that tier support and we shared this earlier those schools that were our Focus schools 100% of them grew and that's because we were in the in their in their buildings uh every other week coaches were working when we did the instructionals instructional reviews we took that information
192and went back and so they know that listen at the end of the day our goal is to move impact St stud achievement right it's to make sure our kids get everything they need so that they can be the best version of themselves so we with the tolerance for to keep coming back telling you something gets very short after a while right because our babies are sitting in those seats got it thank you right all right click the next button and I uh I next next cck click Rob this is a quick just to show you and then I'm on to is it you next step okay you ready um this is um just so you can see this is our you're at a glance so that when we go in we can look and
193see where uh the teacher should be and it's also good for the teachers if you click on that it's going to show you click on um yes that's fine no no no don't do kindergarten I'm sorry I mean you know ABC they are reading when they leave hit that right there so if you see this you see how it tells us where the kids should be so if you guys go on school visits with superintendent you can see Amplified should be vision and light so when I'm walk in a building I should see evidence of vision and light being tied right um when I go into it I should see the text Hatchet I should see all summer in the day mountains if I don't see those books I'm asking the teacher where are those
194books at I I didn't see those books you're behind you're still reading love my dog I love that dog is should be gone and put the rest all right and the last thing I'm just saying the last thing up there there for me and this is a big PE this is the big piece of our work where the last thing on their Rob just go back to the slide know Rob is like I can't wait till she sits down intervention and enrichment and win time so I'm going to say to you as a board um this is a heavy lift for us and this is where we are right now and trying to close those gaps that you guys want us to close right so every school when is called whatever I need whatever I
195need some schools call It Roar some everybody has something but we are trying to get them to do the following things if a child is above where they need to be you should be stretching their learning if a child is right where they at they should be getting practice and if a child is below they should be getting an intervention we're trying to get them to be intentional in the fact of saying how long are you doing that who's doing it what materials are you using and how are you going to assess to see if that's effective so when you see that up there that's what we're working on now and next is Deb Klein good evening so um in addition to the items that Dr Smith has spoken about schools are taking a close
196look at their data um and if there's one thing that we have in CPS is a lot of data lots to look at so schools are able to look at OST data Benchmark data and progress monitoring data on a regular basis um schools conduct regular data meetings where where they engage grade level and content teams in understanding and analyzing current data and implementing strategies and response to the data so what you're looking at here is our fall Benchmark data uh for grades 3 through six which is um the I ready fall Benchmark um and schools teachers administrators can look at this report see how many of their students are performing at a projected proficiency rate or higher or students that are below in the basic and limited areas and those are projected numbers for them
197um so this data and I don't have the last year's data um linked here but I did want to share that these numbers for this fall are looking very promising compared to last fall so we are ahead um in most areas here than we were last fall at the same point in time um this year also when you look at this report if you slide all the way over to the right um You got the reading the math the science and then the pi calculation which is performance index where we're able to run a simulator and then correlate that to um a star rating when uh looking at the performance index so that is information that we have shared with all of our principles and again they can use that with their um teachers and
198staff during data meetings so if you want to go back to the PowerPoint and then so again at the school level we are having um data meetings with teachers but we are also elevating this to principles principles come down to the board office and we have what we are calling h4k principal data meetings here for kids if you didn't catch that one there you go so um principles came down um and we had principles meet in small groups they were collaborating they were able to share their data analyze their data align um their evidence and strategies while they were here and then also um asked for supports while they were here this is um just some of our the purpose of um the meeting itself so really wanting to look at data and and support
199our Educators um principes did receive their data ahead of time um they received a note catcher to gather their thoughts as they analyzed their data with their school teams and then while they were with us they were able to share and talk about what's working in their building what's next what's challenging and then again what supports do I need as a leader um and then again they collaborated with their uh principal Partners in the building were able to talk about strategies and then they left the day with a commitment an action step to take back to their building um to actually Implement and then principales will be back here in January so that we can celebrate their progress and then also look at their winter data in progress a question great thank you very quick
200yes Ma I have a question can you go back to the last um slide and this is one thing that I just want to um can you click on the fall Benchmark summary so for me obviously being a former educator this is this is like my happy space right here and I just want to share with other board members as well if you get an opportunity to kind of just really look through this and dive through this data um it's really very explicit in showing each of our schools and the different grade levels and what I want to point out is that I noticed in some of our high schools that we have in terms of our reading proficiency levels are very low and I don't know what the well I'm not going to say
201I don't know what the plane is because that's not my job that would be your job out there but I I do want to emphasize that hopefully there's a really big push and really getting some of our seventh and our eighth grade students and our ninth grade students really back on task in terms of both reading and also with their math so if you get an opportunity board members please dive in you can see all of the data I like it I like it thank you so much for for um providing this thank you vice president Mr Crossett just this is great stuff thank you very much I love that you're collecting the data using the data all the charts that uh Dr Smith presented were just great so keep keep going thank you very
202much you're welcome thank you next all right so our next thing I we want to share um is that the state gives away tutoring seats um for double dosage of tutoring we received a 100 of those seats and the schools listed above got many of those seats so you see reesi price Douglas renberg Roberts South and South Avendale and so what happens is the kids are given a pre-assessment um and then they're placed um with a tutor online and it's during the school day and so these are certified people that have been trained to do the tutoring we had this in South Avendale and um Bon Hill last year and what we found is that the students that were there consistently had major growth so we spread we spread the 100 seets seats out to
203a lot of the schools that have those elll Learners so that they can get some one-on-one with their English the next thing we have and you don't have to click on it I'll be very quick we've been invited to be part of the sixth grade fraction research and what you guys know about math um should know about math is fractions is a foundation for so many other things and so our sixth grade is where we didn't have growth as a district we stay the same at sixth grade so we were invited to be a part of this research with uh Dr Don Williams and her team and 22 schools were selected and then they randomly chose 11 schools so that we have a um two groups in there so these are the schools they are
204getting everything they need they're going to be teaching I pulled it up here so you can know um fractions on the number line understanding fractions and addition and subtraction ratios and por portions uh and rate all those things will be taught to them and they will get materials in order to get that done thank you all right and then as we continue to get better together um we have partnered with ir to provide support to 16 of our schools and they are listed up there they're either getting support in reading and or math um and they were chosen based on their data based on their needs um these 16 schools get additional support um as I said based on their needs but it could be with um actually digging into their data a little bit
205deeper doing walkthroughs um looking at the materials and resources um aligning those materials uh differentiate instruction um the list goes on and on but the key thing here is it is um designed for those schools and what they need at that time and is Ever Changing as we continue throughout the year um we also have new princip principles that are um participating with I ready um and this again is tailored to meet the needs of our new principles where they are and their understanding again of the data the resources and those types of things um we actually hold these um consultancies in the school building so we're not pulling teachers out the I folks are going to the school buildings working with the principals side by side with their teachers um whoops if you can
206go back a second the other piece is my path um so that's another layer of I ready and my path is a personalized learning uh plan for all students um and so based on their fall Benchmark so that data you saw um a couple minutes ago students are placed at their level and then engage in online lessons um and we encourage students um we get the best results when we see students participating in my path for 45 about 45 minutes a week and then passing two lessons um that week so we see this being used it's an online program during warm-up station work um and again we're working to close the gaps so maybe those students that you saw on the fall Benchmark that were below proficient would' be closing their gaps those that are
207above we're working to um extend and take them to the next level and then the last piece just real quick you don't need to click on this but it's there for you if you would like to look at it later the explicit instruction PD um so this was in response to root cause analysis in the area of tier one literacy instruction um and it was identified that vocabulary and writing were identified as Focus areas so in partnership with uh Emily Campbell and her team uh we did do a PD where about 85 to 90% of our teachers participated in August and September um where they learned evidence-based protoc calls for vocabulary and writing so when we are out in the buildings doing the instructional reviews that's where we see this instruction happening and it is
208also like Dr Smith said where we send um additional supports to the buildings to assist with explicit instruction in those uh content areas and then we're also seeing that that is carrying over into other content areas such as science and social studies too where we can teach the writing and the vocab vocabulary as well good evening and we said we're going to be quick but oh well that didn't happen did it um well I'm just going to talk to you about three initiatives that we have and um you know one is our um eighth grade um math collaborative and uh through the um eighth grade math collaborative you know we are able to bring teachers together to um you know experience the lesson framework that that they're going to be um utilizing U model the
209uh lesson sequences you know identify um you know work with their colleagues to identify uh tier 2 resources as they collaborate they're sharing ideas um with those uh uh for those different resources and they're able to experiment with um the various materials and manipulatives um you know they're building um instructional calendars and um you know more than anything they're uh strengthening their learning communities so um this this collaboration is uh not only strengthened the teachers pedagogy but it's also um you know increased learning outcomes for students and um the schools that are um involved in the collaborative we have ta High School Schroeder Middle School Western Hills High School wiro Oiler Woodward Roseline and dater um click on the um mtss please all right I did share it with you all right um mtss um
210which uh stands for multi-tier systems of support it's a framework that aims to improve student outcomes by aligning resources um um and initiatives to meet the needs of our students so these are our pilot schools um we have a combination of Elementary and um high schools for the um for the pilot you know like I said they're a total of 14 and the mtss teams focus on aligning the academic and behavioral and social emotional learning this is these are teams that um that work together and collaboratively using data as students are referred to um the mtss team to provide those um targeted data driven supports right you know no no longer do we uh say this student is uh low achieving or misbehaving we refering him to um to the I for um evaluation be
211considered for an IEP the mtss team looks at that data and they are they provide targeted tier 2 and tier three interventions for those students prior to um that student being um The Last Resort is uh for that student to be you know recommended for identification for an IEP so um the um the ntss teams and I will always use the word teams because they work collaboratively they identify and match the needs of the student using the data and it's a collaborative process it's not one person saying this is what this student needs they look they collaboratively work as a team and determine what those interventions should be and they align the systems for um academic behavioral and social emotional so it's not just limited to the um academics or the behavior um and they
212make sure there's um embedded Equity you know with um the decision making from the um from the team and the last was um actually really fun you know we had um our um uh 43 principles you know um was able to have a three-day professional development um from Harvard I enjoyed it it was great and it was you know the really good part about it was as we met with you know talk with principles after the fact they gave you know great feedback it wasn't like oh my God this is waste of our time you know and you know a lot of times when you got that that H it gives the whole thing a little bit more Gra Avage so um but uh they were able to um you know um focus on improving
213their leadership skills more you know we looked at um School culture I mean it was um a it was great emphasis on improving the school culture and the ways that you can improve School culture because without a good culture you know academics is uphill Drive um and we we looked at uh student outcomes and the uh their strengthening of their management skills it was um really important for um for them to hear from you know the Harvard um The Faculty about how important it was to have um you know strong managerial skills and um so our principles were able to uh connect you know with the uh faculty from Harvard um to improve their practice and you know they're going to take it back to their schools to improve the learning outcome for their students
214I'm done I'm running I promise we tried to make it quick I don't know what happened princi U board member barding but uh it went way longer than we anticipated and um I do apologize this is the last slide and this slide is about celebrations about the principal meeting and about the things that we do so we're always going to be celebrating as we go along with the work um we call those quick wins we're going to be looking at what we do you don't need to click on anything Rob I'm going to talk them through this um and so we celebrated all the schools that had any type of achievement any type of star moving any index moving anything that happened report card we celebrated the principles meet every month and the assistant principles
215meet every month our books that we're using for uh principles and assistant principles is leverage leadership um by Paul bambrick for uncommon schools we're using that and we also use Ron clarks's who move my bus so we're trying to figure out who's on the bus who needs to get off the bus who's hitchhiking who's a walker who's riding all of those things you have to know who your team is if you're going to move your team we have some schools um that house share with you guys that have the attendance John did the discipline and and now we have another Blue Ribbon School of excellent Lighthouse school and that is high park if you guys could give them a round of applause so we have two of those schools now Kilgore and High Park and
216we are hoping to have them be Blue Ribbon Schools our goal is to now look at those schools our high performing schools and making sure that we are stretching their learning so that those kids can grow in every area and that we can have some more Blue Ribbon Schools that is the end of our school update Amy um thank you oh thank you we're in the reality uh we we do have a calendar problem in that we must pass the fiveyear forecast tonight uh and we haven't had that uh presentation yet and I know that uh I think Mr Lindy has a hard stop somewhere you're going to use me as an excuse yes I am in that in that case I have a hard stop at 9 o00 right now um we we'd like
217to thank you for your time if you have any more questions about the schools and updates please let us know but if superintendent if we can uh schedule the high school for uh the December 9th I'm sorry to to assistant good thank you uh Treasurer Wagner are you up next um yes so I'm bringing Kevin and Mike up and it's my understanding that this was for the public this was presented at the finance committee meeting yes ma'am thank you that's our normal practice and I appreciate that was good I was just going to say I had the advantage of going over this with finance committee and board member Crossett was there as well so excellent so we'll just hit the highlights so we can thank you so much move move forward we knew we could
218count on you you I do my best although I do like to ramble sometimes but um the first slide uh forecast considerations U just to kind of remind a few of the things here uh you guys have already talked about Senate Bill 308 and how that may affect the 20 mil floor so we know that's a concern and consideration going forward um the school funding plan with phasins are included in the forecast as well a big thing you guys are going to talk about is the um briefly I assume the resolution about uh balance budget maintaining spending levels within the estimated receipts um another thing about enrollment being a an issue that is hard to predict obviously all the issues that we've talked about tonight um one of the things with the migration to the
219new system um that you know our performance accountability folks along with the schools are doing some clean up of data and that will correct some of the funding uh issues there um next slide again just the you know the key things I did want to point out the increase in property taxes that we've talked a lot about will have a lagging effect in that we will ultimately lose some State funding as a result of that um so just to keep that in mind that that is a consideration coming and going one way or the other right right um the next slide has the forecast summary um just want to highlight again the the yellow points are the points that odw monitors for fiscal distress so if we were to show expenditures exceeding revenues in that
220third year 27 if there were a negative there that would create concerns at od's level so the all these things are tied together with the commitment for a balance budget uh next slide again base cost per pupil um the key thing here is the the local share based on our calculated wealth is 63% of that calculated cost and the state contributes about 36% next slide is enrollment uh again the through 24 these are actuals um in the remaining years are projected based on that Trend we're showing slight proje c s in the funding amount that is determined by enrollment so as enrollment goes up the funding may change next slide is a revenue overview um I do like this slide it shows how 58% of the district's revenue is local through real estate taxes public
221utility taxes uh and then 29% comes from State sources including Homestead and rollbacks and then the all other revenues primarily Tiff cra Medicaid reimbursement those types of things um next slide is a revenue overview um the key thing I wanted to point out here in 24 we did have the tax anticipation notes so that's why we had a higher Revenue number in relation to the other bars um also the orange represents the renewal levies if the current levies were renewed at at their rate that is the effect of that Revenue in 27 28 and 29 um I'm going to skip now to slide [Music] 14 um and this is again the same type of graph related to expenditures I really like this visual because it shows that 73% of our costs are related to salaries
222and benefits uh 19% is purchased Services which includes a whole range of things including Transportation um you know a lot of in this this is just general fund this is not includ our other funds uh next slide actually I'm going to skip [Music] ahead well I'll do that next slide so this is expenditure overview again just how we're projecting out uh holding expenditures down in 24 again the higher amount is because of the tax anticipation not repayment say that again I'm sorry in FY 24 you see that bar is high and that's because we had the $75 million tax anticipation note repayment so not only do we have the additional Revenue we had the additional expense so that's kind of the outlier here and then we're again we're projecting expenditures based on what the estimated
223revenues are in the future years um next slide actually I'm going to go back to slide 20 um so this is the forecast summary again we're using uh we're eating Into Cash a little bit this year in 25 for some strategic items um and then after that we're projecting it to go to stay flat next slide is estimated calendar days of cash on hand our software can I interrupt for you just a second go back to the slide this that one so if we let the forecast formulate as normal inflationary costs we would be hitting a def cash deficit in fiscal year 27 but with the commitment to stay with our expenditures underneath revenues we can maintain a positive cash balance so yeah we did an alternative forecast and and actually that line the cash
224balance line goes below the line so um and that's traditionally How We Do forecasting um but with the commitment we feel comfortable doing it this way as well um so next slide is our software calculates based on the cash balance and our expenditure levels how many calendar days of cash on hand which you have and so we ended 24 with approximately 41 days which isn't a lot obviously and then um with that projection it leaves it at about 35 days and then that's the end of that section we going to I got new information during the board meeting so we're going to skip the next slide and Rob we bring up that spreadsheet real quick skip this the file that I just sent you about 10 minutes ago so while he's doing that um what
225I'm trying to do is build a long-term forecasting view so we can see right and strategize about how we're going to fund needs so I took the forecast and determined you can see that he showed you on that slide it was a $59 million cash balance that was priority year encumbrances so unencumbered cash is projected to be 41 million and go to the November 18th update please tab the tab down at the bottom 18 there you go there you go perfect so that I'm highlighting in in yellow so it's bright and it pops out at you we're maintaining $41 million and that's not a lot lot so the recommendations is to have at least 60 days cash on balance balance of cash and that would be about $150 million so we we'll talk about a
226plan how to build us up there but so um what I did is I dropped in um initially I had a value there to how how what we needed to do to maintain a cash balance based on the forecast that was just growing so now that we're flat on our expenses uh we don't need that money that line there anymore but so I dropped in the cost of the growth plan that we talked about earlier um there's a blank line for any negotiated changes we know we're getting ready to negotiate with our six Collective barain units I keep scrolling a little bit um I added a line oh I added a line for crossing guards because we talked about the increased cost mostly because of the Sur up charge then um I put in a
227line based on finance committee's conversation if we're going to expand the C the custodial based on those four formulas that Mr barart presented so it's kind of a placeholder there technology The Five-Year um lease payments that we have to make I'm showing the incremental costs and then this the information I we were able to finalize tonight was the curriculum adoptions incremental costs each year so if you scroll keep scrolling down a little bit it shows you that in order to fund those things we would need a one and a half mil Levy just to do operations what what year would we need that Levy well it's uh we can do it in 26 or 27 okay thank you those are your two options um you have another trianal update in 27 so what you don't
228want to have a levy on the Belt when that happens so then when he's scrolling down I took the facility repair plan remember the fiveyear plan we talked about that would cost us almost a 5 mil Levy so four and a half to five Ms and then um scrolling down one more so then the new construction costed 200 million depending on when you did that we cost that if we did a bond Levy for that that would be about a 2 mil Bond Levy to make this um streaming payments for every year so those are kind of three options we're playing with the timing the size and we'll keep adding this as we understand what our new our long longer term costs are thank you other comments that concludes sorry I am tired um I
229guess so that was that concludes our forecast right five year forecast we just need to have it adopted and filed by the end of November um and then we'll give an update in May as we're required to do by our Department of Education now are we passing the fiveyear forecast as part of the treasures report tonight yes ma'am it's in there and the notes that correspond with have to be adopted as well thank you and that is in the uh consent agenda correct but what we also want to pass after this wonderful double presentation a triple presentation is that the uh I think the chair is going to introduce a a resolution regarding a balanced budget correct Mr Craig go trying to get the button to work uh motion to adopt a resolution commit to
230a balanced budget as written second second I on Jen pended roll call please any discussion no Boll call Mr Craig yes Mr cron yes Mr Lindy yes Miss map uh Dr Moffett yes vice president ber yes president Bolton yes and thank you the treasures team thanks you from the bottom of their heart I bet congratulations we still need to follow it please we still need to follow that absolutely and get and get the budget done at the same at the appropriate time too this coming year Mr Craig I just wanted to also just point out something more or less re re iterate something that the treasure uh presented within the scope of that um of the spreadsheet there which is that there are still things that we haven't talked about or necessarily put a plan
231for with regards to facilities needs with regards to like custodial needs as we talked about it in in a session but also our building repair needs that ultimately need to come into somehow being a part of our budget so as we're thinking about all the other things we're talking about with regards to growth and other stuff we we to recognize that some of those buildings need a certain amount of care and attention paid and this we expand the number of students in those buildings that also means we need to expand the budget for custodial staff in some of those buildings to ensure that they're adhering to our standards of uh cleanliness that we we talked about at the meeting so I think it's just also important for us to recognize as we make these changes
232all of the components to those things that have to go into that discussion thank you Mr Craig and part of that is all part of the long range plan that I know you've been very uh supportive of and that's all part of the what's new money what's renew renewed money and when all that starts to happen and when the FMP that is many years old now is paid off or whatever that proper financial term is all of that fits into that long range plan any other comments or questions that Bond um get the last payment is December 1st of 2031 and so you can go on the ballot in 30 because it's a year in a RAR so thank you so that's all part of the long range planning okay thank you very much and
233sorry to give such short shrift to you but since you had your dress rehearsal and the most important folks in uh hearing it in finance we uh certainly defer to our finance committee but thank you very much I appreciate it I know we all do very good I guess we did vote on it right okay uh we have before us a proposed consent agenda it's been distributed uh if treasur Wagner will maintain any exceptions and the exception makers as a uh proof positive that we're doing this the uh consent agenda is a little bit shorter than normal but it has the approval minutes and resolutions included as the treasures report as we just reported to that would include the five-year forecast does do any board members have any exceptions to be made to the consent
234agenda member map yes so uh yes on the treasurer's report with the exception of uh page six then announced certificates uh line item one treasure that's you're abstaining from that correct right yes thank you any other exceptions to the consent agenda seeing none I have a motion to accept the consent agenda as posted so moved thank you is there a second second thank you roll call Treasurer Wagner I'm sorry did I pass you up boys you have to behave I was just telling he has to be quick on the draw for the seconds seriously okay uh roll call Mr Craig yes Mr Crossett yes Mr Lindy yes M map yes Dr Moffett yes vice president Weinberg yes president Bolton yes the consent agenda has been passed as uh uh posted and as amended with exception
235um we're now at the point of inquiries and updates I think uh said member um Crosset is going to update us on the um Innovation council is that yeah just update we added the uh what we agreed to add two parents and uh it's going to be held by the ad it's going to be an Administration Duty uh to to handle so we move we can move forward with that now that's the update thank you and it's going to be an administrative all right uh also on our inquiries and updates uh we have uh as Mr Lindy mentioned earlier in the meeting uh discussion regarding the superintendent search which been oh I'm sorry I apologize I just wanted to make a correction so instead of the two parents update it was the two community members
236yeah two two Community Council okay she's listening you better watch out thank you thank you for that correction um so we can start our discussion regarding this the superintendent search um and we can kind of go around on the table as we need to uh it's been on our topics and discussion and we've talked in terms of interim evaluation uh We've tonight passed the superintendent uh at least most of it the superintendent evaluation policy maybe all of it uh based upon what all the work that has been done and uh on a board members and the community have been talking about this topic for some time so uh other comments M Mr Lindy yeah I can be real brief just given the hour and I appreciate everybody being here um I will share there there's
237part of that I feel very strongly about part of it I don't feel strongly about at all um the part I feel strongly about is that we do this and we do it quickly uh I've said for the last several months I think it should be job number one all these long-term strategic issues I think uh they don't get solved but there gets a better process for how do we work through them and prioritize them when we have uh a permanent superintendent so feel strongly that we do this we do it quickly um what I do not have a strong preference with is whether we do a search firm whether we do a national search um there's a longer version of all of this but the the short version is I I would just like
238to see our board move quickly uh and I see pros and cons of different approaches and I'm open to many different options thank you thank you Mr Lindy uh Mr Crossett yes I uh my thoughts on this uh I think we've been very lucky to have a strong interim superintendent and interim Duty uh Deputy superintendent and a management team I think uh they've been courageous with this growth plan there's obviously some of the growth plan things probably should have been thought about and addressed years ago um I really like the presentation about the data the use of data to improve student outcomes it looks great um also I think I've been visiting schools and I've gotten a lot of positive feedback from teachers and principls where I've been visiting I've gotten a lot of positive
239feedback from community members and retirees so I I uh I think we've been lucky with what we've had so far in this interim time uh we do have some uh urgency issues I Echo Ben's need for urgency and we've got some big things coming up we've got Union negotiations coming up we've got the budget to figure out uh we've got maybe some more of this growth plan to try to solidify to save money so um I think with that um I I'm going to make a motion that we um uh not do a search and that we um get make an offer of of the position of superintendent to the interim superintendent and make an offer uh to the deputy superintendent uh interim Deputy superintendent to have the deputy superintendent job that that's my motion
240make you're making a motion can you repeat that motion I didn't hear that that we not do a search and that um we offer the jobs of superintendent and D Deputy superintendent to the people that are currently holding those positions as inter rooms a motion is on the floor is there a second to the motion second is there a discussion Mr Craig so and this is not to take away from the hard work that both the interim superintendent and the deputy interim Deputy superintendent have done but I think the reality is to me the process in which we used to select them the process in which we view the time and and effort we spent in that process to meet with both of them which I think speaks more to what we did not so
241much what they did um was very minimal and I think for us to honestly be saying today that we want to place someone in the position long term to give that role and and truly could end up being both of those two folks in those same exact roles but to truly give them the uh authority to to operate and to make the decisions that ultimately still need to be made around some other positions that are yet to be filled I just don't see that being done with without some substantial uh opportunity for the board to really show that we them and and took some time and effort to do that consideration so I I couldn't support just naming them without at least some form of looking into that process thank you Mr Craig other comments
242by board members Mr Lindy um thanks uh president Bolton you know for my part um I agree with my colleague Mr Craig and I I want to be careful about how I say this because I do think the interim superintendent has done a remarkable job with many parts of the last several months and I would encourage her to apply for uh the the um permanent position I do feel like we have to run a process and and just I I don't I don't feel comfortable voting um without having run a process um and I want the reason I said I wanted to be careful is because I don't want that to indicate prejudgment one way or the other I but I do want us to have an open process a transparent process and then run
243it with some Integrity um and I think we can do all of those things um and I think we can do them quickly thank you m Mr Lindy other comments from board members uh Dr Moffett so I appreciate the um voices of my colleagues I have said on numerous occasions publicly when asked and I will say it here now I think that our district has um is is H merging and from you know from the previous administration and some of the things that have happened we we've had to close a huge gap we've made some sign ific changes I would like to give our community and our students and our staff some semblance of stability at least for a moment I do think it is um respectful we've asked the interim superintendent and the deputy
244superintendent to do herculan Fleet uh Feats in helping to save us and so um I would definitely support a short-term contract but I do think that it in order to do a job with Fidelity we need to remove some of the anxiety that I'm sure that they feel because the board is inconsistent at times and so I would definitely support that um with the understanding that it's a it's a short-term contract and we do have the ability to do a superintendent search once we have stopped some of the um some of the anks that I think our community and our students and Staff feel I'd like to be able to provide some semblance of um that I do think we have Union contracts coming up I would like for those to be negotiated for our
245staff all of our 6,000 staff with um Fidelity and um so I'm I'm in support of that any vice president yes I will be quick um hearing some of the thoughts from both of my colleagues from both sides um I'm going to ask or state that a concern that I have or it's not really a concern would just be Dr Moffet you brought up the term so I would be curious of the term if this is short term what does that kind of mean um I would like to have a little bit more information on that but I would be in support any other comments uh the motion has been moved in second member map um yes so I would just like to say that I would not be in support of uh the motion
246or the recommendation I do believe that we need to honor a process and allow for those that would like to apply to be able to do that objectively um I know the way that we appointed the interims we did not offer that Fidelity and so I would like to see that occur and also if we're talking about stability if we're considering offering a short-term contract so that then puts us in another position of possible instability so I just want us to consider that as well thank you member map Mr Lindy I just was going to ask for some clarity from the motion maker the um this is to make the interim a superintendent we for a year for three years for six months for uh this is this is a big decision in in my
247only other experience with it we spent about six months on and this is about six minutes and so I wanted to make sure I was following what the recommendation was yeah I I think uh part of my thinking behind that is urgency we've got a lot of things that are facing our district and to to do a search for an interim will take time and then if if we get a new superintendent it will take them time to get to the district to make a difference or learn the district and I just don't think have that kind of time I think we've got some very big things pressing us pressing our district right now we' got the union negotiations coming up we have to do business differently in some form of a growth plan and
248I just think that uh having a leader in place that's not interim to get all these things done is critical and you asked for urgency I'm giving you urgency and I think that's very important and I I think they that our leadership has demonstrated that they are competent and qualified and they have served this District well and for many years if there's gaps if we think there's gaps in what they can bring to the table we can solve that with a consultant uh there's other things that we can do but I think it's really important to give our district stability and you know I I you know I've get a sense we got a little bit of superintendent fatigue we've had so many changes this gives us a chance to have some stability with a
249superintendent that has the culture of the district is when I walk around this building and walk around the schools the culture of this district is is is the feedback is very positive and and and as we all know culture beats strategy and I think it's very important that we've got a bunch of people that are working here now the comment that I've heard many times from people I've talked to they they say I feel like I can get back to doing my job now and that's that's great so those are some additional thoughts about why I'm proposing this motion thank you Mr Crossett my understanding of the motion is the to forego a search and to make an offer to the interim superintendent and the interim Deputy superintendent yeah to become superintendent and Deputy superintendent
250yeah I I I think probably short-term contract I think maybe two years I think would make sense but okay okay U is that an amendment to the uh uh motion two year for both all right uh other comments questions uh Mr Craig and then I'll I'll I'll chime in too I I just want to reiterate something here though I think is is true we spent 10 minutes with both candidates to make a decision on who would be the interum and the deputy interim or the interim Deputy I'm sorry that the public needs to know we spent 10 minutes and I'm not and this is not a knock on the interim superintendent or the deputy the interim Deputy superintendent because I think both of those two people quite honestly you do a short search they're going
251to prove to be either the top of the crop or not so it is not the assumption that we do a search and suddenly we pick somebody different but for me for us to sit here and say that we are going to take the time and effort to go through a process to find a replacement for the treasure we're a time and effort to do a process War search before the time and effort to hold meetings and discuss all these other things and then say we're not going to take the time and effort to do the to quite honestly let if the person is the best candidate to let them shine that seems to me to be making a decision that's not necessarily in the best interest that's the board work not being in the
252best interest of the district for me so again this is not a a a knock on the effort of the work they're doing because quite honestly they've been doing great work without getting the full support in the ways that need to be done because we should be making the decision about the phase yet yesterday phase two yesterday and yet we're not if we really going to talk about stability that's what we should have been doing the last board meeting if not this board meeting because that is what the superintendent asked us to do at the last board meeting and and made an imp passion plea for it now I I do want to say again we're out here doing search for a treasure and we're saying that that has to go through a process even
253though we have an internal person here but we're not going to do that for the superintendent with this vote and so I'm I I I hear the need for expediency I hear the need for improve for for valuing the culture change and all that but I also want to point out that doesn't seem to flow in a level of equity that we principally cheer out and principally live upon so I mean for me it is my vote will not be a votee against the superintendent inter superintendent or the deputy inter superintendent it'll be a vote against the board decision making thank you thank you very much uh I would add a couple things to the discussion uh I I appreciate the motion uh from our our newest board member uh who um you know wants
254to see board action my concern about the treasurer search is that I don't don't know the the nature of the pool that we will get if we do not have a superintendent in place two there is no guarantee that we will have the same Deputy superintendent if we go through a search and I think that one of the things we're very lucky we did only spend 10 minutes but you know we spent 10 months on the last one and that didn't work very well for us unfortunately although I still think it was the right decision no pun intended but the reality is we have to negotiate six contracts we have to change the way we're doing business there is trust in the district of who we have and I want the best possible treasur that
255we can get and I I would I too like process and care about process but I feel very strongly that at this point in time after we've had discussions and In fairness to the public there's been other discussions uh on these business meetings and what have you um I I would be supportive of the motion as it has been presented and it and amended which is to foro a search offer the current interim superintendent interim Deputy superintendent uh the opportunity uh to be become permanent superintendent and Deputy superintendent um and for a term it appears of two years is what Mr uh Crossett has mentioned as a result of uh member Moffett uh suggesting that uh you know short term or what have you um two years uh actually would be shorter than the normal
256which would has at least in our history been three years but I think we're in that kind of position because we're also doing a superintendent and a deputy superintendent I don't know that we've ever done that before uh but that is and and we have now heard all seven people uh value the work that has been done uh and I think we I don't like a superintendent or a deputy superintendent not having a unanimous vote but what we Face uh I I think this can be the exception it's happened before uh in this manner not with a deputy but with the superintendent and uh I would like to I think I'm ready to call it yes Treasurer so we had an a motion original motion U by Mr Crossett and a second by um vice
257president Weinberg we amended it but we didn't get the seconder to agree to it can you repeat the motion the motion the amended motion the the amendment was to use a two-year contract offer a two-year contract were you going to say the full one or just I uh motion to from the interim status to superintendent Murphy um to the superintendency and the interim status from Deputy superintendent Smith to Deputy superintendent both having a toye contract and I accept so the motion maker has made the amendment and at the suest suggestion of member Moffett and the seconder has agreed to the amendment the question is called and we're prepared for a roll call any last comments member Matt yes thank you my last comment will be brief but I just want to reach out to the
258community and I hope that you're paying attention and I would hope that you all will hold us accountable because we're talking about making the uh recommendation for the current interims to serve as the superintendent when we have not even received data that's showing or outcomes that's showing any type of success we had a state of schools address where we didn't even receive information about student outcomes what it was about was this growth plan so my plea is to the community to pay attention and hold us accountable thank you member map and I know they will 17 years in this seat I will tell you they will hold us all accountable and indeed there are four people on this board right now that are on the ballot and there are three of us that won't be
259on the ballot uh for a number of years I assure you this Greater Cincinnati area and the CPS family will hold us accountable as we hold superintendent and the deputy accountable and that's the way it works call it a question roll call please Mr Craig no Mr cron yes Mr Lindy no Miss map no Dr Moffett yes vice president Weinberg yes president Bolton yes and congratulations to them and uh we will work to make this successful when we get to the assignment time uh we will need to make an assignment to the general councel any other thank you very much thank you uh Madam interim superintendent and congratulations to you interim Deputy superintendent well deserved I have assignment yes we um I'm not going to do the um topic regarding uh legislative advocacy I think
260we've we've dealt with that enough and now uh assignments VI president yes so I just have a quick assignment for our Administration um we heard from a parent today we also received an email regarding our um I wrote this down let me make sure oh gender neutral bathrooms I know it was something that was addressed last year in health and safety I'm not quite sure what happened with the follow-up on that but I would like to assign that we ensure that each of our schools um that they have a gender neutral restroom to ensure the safety of our students as well thank you vice president um Dr mofet so my assignment was to the policy committee um the chair has just walked out which you know I hope the public is watching um but I
261do have some dates so the um he had a hard stop okay well we got board members packing up that's just so rude anyway I would like I would like to add that on October 24th 2022 the health and safety committee got a presentation from the admin rtion around the availability of gender neutral bathrooms that and I'm giving that date it was slide number 22 at the October 24th 22 2022 meeting for health and safety and we passed a resolution on December the 11th 2022 opposing the changes to Title 9 but I don't know if we actually really established a policy so to Poli committee I was going to ask them to look and see if there can be any additions to the equity policy 2020 I'm sorry 2255 because it does kind of put
262it in there a little bit around Equity but it doesn't uh specify so I was wondering if policy could go back and maybe add something to 20 2255 and if the administration would go back and look at those particular present patients it doesn't name a policy but it speaks about how we um support our lgbtq plus students but it doesn't name a policy so that was what I wanted to assign um that was what and then the other one that I had was when assistant superintendent kleene was speaking she shared that she had Trend data for the previous year and where we were and I just wanted to see what that data was last year cuz mention that it was better this year than it was last year so I just wanted to see if
263um if we could get that data added okay that's it thank you I just kind of want to see the trend data so you can send it to the board or whatever but I wanted to see the data from last year specifically because um assistant superintendent cin mentioned that we were better this year than we were last year so I wanted to just see the trend Mr Craig uh so I have two assignments one is assignment to superintendent her team to just if if it possible to bring back uh a a review or a version of the phase two that at least or numbers regarding the phase two that are specifically addressing just the changing of boundary lines portions of it as well as the extension of um uh Park I I I think this
264is one area just to understand what those looks those numbers also look like if we're going to seriously talk about cost savings and the well this the change in number number of students would be if I guess the the cost differences of just focusing on uh looking at boundary line changes as well as the uh addition to salor park um and and specifically because I don't think we've seen deag or disra numbers for each portion of the plan and I think this is something that uh could be something of value to the board to understand uh the second assignment would be for us to establish at least another date prior to the December 9th meeting to actually make a vote so this is more of an assignment to the board since that's what we're actually
265supposed to do on things that we actually agreed to talk about and do but um to have a vote on these things so we actually vote before the December 9th meeting gives the administration time to actually complete the Staffing numbers on time instead of continuing ly adding for asking for extensions which is what we've done the last two years so I think it' be make more sense for us to meet earlier than that meeting date so they give you all the time to actually complete the work that we charge you to do without actually giving you good guidance or direction to do so uh thank you uh member uh Craig uh the first uh assignment as the superintendent understand that assignment uh I would uh I would uh um um raise a a point though
266regarding the second assignment uh it it's it's the perogative of the chair to try to figure out when we do these things and it is our plan and has been our plan to be able and this is to leading to my assignment uh besides going to general counsel uh it's it's our hope and our plan that indeed we would be able to vote uh by December at the December 9th at whatever plan is in the offing and indeed make that vote but that vote has to include those things that were part of uh what hasn't been adjusted so that we see the total plan as we as you understand it and present it and the timeline that goes beyond Bond one and two and 2B almost to the what has always been the third year
267which is what was left from ad hoc which is all this would take about three years so I I I would encourage us to be able to make that vote on the 9th for the plan and indeed to have uh we know Thanksgiving is in between this U so uh it would be great to have the material that would need to vote we also an assignment would be to uh I would assume uh speak with the CFT especially uh regarding any kind of anou about an extension so that we are not making the administration as this Treasurer has said uh after December 9th have four days to do everything that needs to be done so my assignment would be kind of in line with what the member Craig is saying that we want to vote
268on the plan if at all possible as it stands or as it is adjusted on the nth that's not what my assignment was oh I'm sorry my assignment was to have a meeting before the 9th so we give them time to do it so that it's finished before it's due not to do an extension I won't vote for an extension I think we need to do our work and do it on time and if we're not going to do it on time then why are we here you want to vote on the 9th though is that correct no I want to vote before the 9th I want us to schedule a meeting before the 9th to vote on these things so that we get the work done so they have the time to do it
269I'm tired of us pushing off stuff and then asking other folks to make up for our bad behavior so if we're not going to behave well then let's hold ourselves accountable to that so either we vot either we if we vote on the ninth and guess what we just screwed them over and not gave them enough time to do it and if we can't vote before the 9th why that's just a fair question ask the public here's the major reason why we cannot vote before the 9th because the public has a right to know when we're going to vote and it needs to be in an announced meeting that they anticipate that we're meeting instead of having some special meeting that the community will then think that we arrange to have a special meeting without
270notification or proper notification or all the during the uh Thanksgiving holidays which is exactly how it's going to be interpreted I'm happy to have another meeting if that's uh early for it but the vote will occur on the regular scheduled business we are not going to have a then I would not support the assignment to have the superintendent ask for an extension and and and requires to vote on that assignment okay so um so I I'll I'll withdraw my assignment to have the superintendent talk to CFT about whether or not they would take an extension and so but I will not be supportive of making the administration have four days because you want have a special public meeting it's not because I want to stop saying that it's because we haven't done our job and
271as first and foremost we had a job to do and we don't do it we shouldn't allow other folks to sit there and have to make up for it so if we really honestly want to sit there and say we can't do this until the 9th and we want an extension we should go over to the unions and say we need this cuz we screwed up and can't do our job right so we need you to bail us out am sick and tired of us sitting there acting like this is normal order of business it's not and we going to sit here and play around and goof off and all this kind of fun stuff and make all feel all happy and joyous and then still not get the basic work done of voting we've
272had this for more than two months we've had the superintendent come in here last last time and say please give me this now we have folks who cannot register their kids in the mnic lottery right now but we want to sit around and talk about this is normal order business business okay fine Mr Craig I'm I'm I'd be supportive of a a special meeting an extra meeting uh how much notice do we have to give the public so I just want to interject that technically we have excuse me excuse me Mr cross's willing to have a a a meeting before the December 9th we will not be voting on that time at that time because because we're not going to have a special public meeting during the holidays basically in order to do something this
273important we will be voting on the 9th we can have I think it's a great idea having a meeting so that we can have more discussion about what that plan is evolving into but we will be voting on the 9th and whether or not the CFT or anybody wants to give us an extension or we ask for it or we don't ask for it this is a collaborative effort president excuse me president I think it is go ahead president Bolton so our admin just said that the meeting on Wednesday December 8th is technically a business meeting for the schedule it's not a cow so we do have a business meeting schedule according to we have a business meeting on the N Monday the 9th December 18th is a is listed as a business meeting not
274a cow I I understand but that's after yeah he wants the nth we're talking about the nth my point was that we have we have another meeting sched where we could actually have information provided on the 9th and then have a vote if needed on the 18th or we could not we could not okay I was no no I thank you for that addition I appreciate it vice president yes I was just going to say and I wanted Clarity but uh board member Craig already gave it to me I would be um okay with having the meeting meeting I just need to make sure you're saying that we you want to have the meeting before the 9th so that we can vote on the 9th or you want to have a meeting so that we
275can vote before the 9th before the nth I I would be in agreeance with that that will not happen wait a minute hold on what what's not going to happen so we can't have the special meeting before no we have a special meeting before but we're not going to vote until the 9th but that's what he said no it isn't I said I want to vote on that specie oh you want to vote on the special meeting as well okay rather than the regular scheduled meeting that's not going to happen we will be voting on the night why why is that not going to happen it doesn't want to happen let collaborative for you is there a way that we can compromise yes there's no reason to compromise we can have an extra meeting before
276the 9th and the chair will say that we're going to vote so that we avoid the community believing that we're arranging special meetings that are not on the schedule and something this important we will vote on the 9th that's as simple as that I'm happy to schedule an extra meeting before I'm happy to count the 18th as a business meeting which it is rather than a cow and that's the way we will do it but happy to have you know me I love to meet but we're not going to vote on this major thing before the nth is it possible in the special meeting that we could have a discussion that could lead to a consensus so that they could prepare for the vote absolutely but that's not what that's not what he's saying he
277wants to vote I I understand but if you're not going to allow the vote we still need that special meeting to really come to a consensus so that they can prepare what they need timely so I I think the sooner well I guess we have to wait for you guys to come back with plan 2C or something and then and then uh but I think I think we need the special meeting and let's have it be before everything but the vote so we all know what we what get some consensus on what we can do I have no problem with that and I think it' be great to evolve into a consensus that's a no issue so uh Miss uh Davis will send out when we're able to do that we have now missing two
278members or we could have done this but we can do this the way we normally do it bis if you'll reach out to us between uh tonight uh certainly Administration needs to be able to work through some of this are we looking at we're all gone on that week of Thanksgiving so what we're looking at really is the first week of December president Bolton yes would it be possible in the best interest of time and Optics quite frankly if we could send out some sort of poll tomorrow to gather availability quite frankly what I would prefer we we look really this is so embarrassing but it is definitely indicative to how this board has operated for the past two and a half years it's really I I'm I'm kind of heartbroken because we have demonstrated
279and model to the public and our students that we can't even when we disagree we can't even sit here in the presence of each other and remain professional it is very disheartening and that is actually one of our and it's in our bylaws that when you disagree but the board has made a vote you remain dedicated to the the vote that passed it's in the bylaws and we've had board members who didn't even don't even want to follow it and it's just amazing so I apologize to the public that are watching I apologize to our staff that had to sit here because this is this this demonstration of immaturity is ridiculous so I'm asking if we can just have a poll sent out tomorrow by our Administration for the week the first week in December
280for availability of a meeting and then we can come back I'll post it on my Facebook post about who said they were available who made themselves available to further discuss what was asked of us and who decided that they wanted to remain immature if at all but that's kind of the assignment that I'd like to put and I also like for the public to look and see who stayed who packed up who's ready to go and who is actually here maybe disg gruntled but dedicated for the work because that's what this is about it's about our kids thank you Dr mofet the my understanding what I was trying to say uh was that we'll look at the first week we of December for a meeting where we can try to reach some consensus we're not
281going to make the administration work through the week of Thanksgiving which is coming up uh and so there will be some days for them and uh I'm sure we can uh find through uh Miss Davis's efforts uh a time that we can that is convenient for both the administration and for the board that first first week of December uh we will then hopefully at that meeting have this as a topic and be able it would seem to me to um be able to vote on December 9th uh the plan as it is or as it becomes and then um we will um let the administration decide to figure out whether or not there is needed to be an an an extension at all uh I have no intention of uh most of the time most
282of the times I've been president we've made the deadline uh on the budget so uh I have every intention of doing that this year and um uh I am sorry that our Behavior became this but uh we will vote on the 9th we will meet before that and we may also on December 18th keep that cow as a business meeting uh if need as it is already arranged anticipating that this would perhaps be part of the issue so I appreciate everybody's work tonight um especially the administration and the community that came to speak and um uh last comments around member Moffett one more assignment um I have I I haven't given my assignment yet either go ahead the education chair of the NAACP Jennifer Marie made a very good point and she asked for a
283task force around the redistricting proposal so um if it's possible to maybe and I think board member Matt mentioned that around engagement as well if we could send out something at the beginning of December to maybe convene some community members that are wanting to engage around this from a diverse group of neighborhoods not just the ones that were impacted but particularly the ones that are impacted the neighbor the communities that are impacted um and then have that be open to the public I will make myself available to attend as well as a board member but I know they are signing a they're requesting a petition to sign that so it would be nice if we could convene that and then start to solicit may I ask the purpose of the meeting is is it about
284boundary lines it's about District restructuring oh the whole thing that's what it says the district restructuring and again Mr BR Mr Brandon Craig would be mad at me for doing this but a lot of this could also been avoided two years ago if we' had been having while CommunityWide meetings reporting ad hoc so um this is where we are and I'm congratulate the administration on what they've been able to do and the board on what we've been able to do I assigning on behalf of the board if it pleases the board for general counsel to reach out to our current interim superintendent sha Murphy and also our current uh uh interim Deputy superintendent uh Alicia Smith uh to uh being in contract negotiations for a two-year contract is that correct assignment thank you all very
285much and I'll take a motion to adjourn so thank you so