001September 15th 2025 regular meeting of the Chardon Local Schools Board of Education is called to order. This meeting is being held in accordance with section 3313.15 of the Hire Revised Code. Deb would you please call the roll. This is Michael Chipps here. This is Clark here. Mr. Albright here. Mr. Midgett here. And Mr. Paternetti. Oh I'm here. Welcome everyone to the September 15th 2025 regular meeting of the Chardon Local Schools Board of Education. Prior to this meeting each board member received for the review and consideration the agenda and materials associated with each agenda item for the board's consideration via electronic board of education agenda system board docs. The public can access the agenda through the school district's website one day prior to the board meeting. So let's move on to the adoption of the agenda.
002I can't even speak tonight. Do we have a motion and a second to adopt the agenda as presented? I'll move. Second. Any questions or comments on the agenda? Hearing none. Deb would you please call the roll. Mr. Albright. Yes. Mr. Midgett. Yes. Mr. Paternetti. Yes. Mrs. Blankenship. Yes. And Mrs. Clark. Yes. Okay that brings us to the Pledge of Allegiance. Tonight we're being joined by Eloise Hoffmeister. She is a Park Elementary second grade student. Eloise would you? I'd start right around here. To the flag of the United States of America and to the republic for which it stands one nation under God and indivisible with liberty and justice for all. Okay stay right there. So we would like to thank you for coming and joining us tonight. You did a great job. In recognition of
003second grade Park Elementary school student Eloise Hoffmeister for your contribution and commitment in serving as the Board of Education's Pledge of Allegiance leader on this 15th day of September 2025. Thank you very much. Full district we commit to high and free approval of administrative certified license classified supplemental non-contractual personnel and compensation related items as detailed in the enclosure. Item three four approval of Crossroads Health Agreement as detailed in the enclosure. Item three five approval of Crossroads Program through the ESC Western Reserve as detailed in the enclosure. Item three six approval of Professional Services Agreement with North Coast. I just want to speak up and I had some questions about the gifted program that Dr. Haneland had emailed me back about today and so I'm going to later on vote to approve it but I want
004to thank Dr. Haneland he's going to set up a meeting with me on more how it's delivered. I have three gifted kids and I'm not necessarily sure they've always gotten the best services so I want to thank Dr. Haneland for jumping on that with me today and we'll have a meeting in a couple weeks if because I've been talking to some other parents too about it so thank you Dr. Haneland. Any other questions or comments? Deb would you please call the roll. Mr. Medjap? Yes. Mr. Paternetti? Yes. Mrs. Clark? Yes. Mrs. Clark? Yes. And Mr. Albright? Yes. Thank you Madam President Meyers-Boer we're at our student liaison report item 4.1. All right hi everybody I'm Walter Sweet and I'm Henry Sweet and here's our presentation. Okay so for the high school there's a new coffee
005cafe that's opening and it opens this Wednesday and each morning students will be able to buy coffee from 7 to 9 a.m. in the morning. All right the senior sunrise success so a bunch of seniors came up to school early and they gathered to enjoy the beautiful sunrise got a bunch of pictures and it was a fun start to the day and here's a little sports update right now all the teams are doing pretty decent uh and for golf Henry and I play golf our wrc is this weekend or this one this Thursday so that'll be exciting and yeah for uh girls and boys cross-country we've put pretty good because we can't really it's hard to win but um we think they finished the race well they're working hard and they're having fun so they're
006doing you're doing good not pretty good you're doing good and then uh the 26 is homecoming and our court is right there five girls and five guys and the theme is a night in Rio so hey look at you yeah Henry's free to campaign campaign for me yeah and uh that's all uh-huh okay all right Karen um before you move on I just wanted to recognize uh Henry and Walter I have them on my liaison report tonight congratulations on uh 2025 Buckeye state delegates oh thank you congratulations thank you thank you thank you too uh item 5.1 superintendent's report I just have a few items to bring to the board's attention uh first just uh we have included in the uh in the report our construction manager at risk report uh transportation business affairs complex
007that's the latest work on that facility uh primarily the the work is focusing on the front building right now likely to have painters in there this week and then starting to do floor work and things like that uh it's coming together very well um second item to bring to the board's attention is that they're the district advertised for uh construction manager at risk uh services for possible construction of tennis courts which would be funded primarily through a donation to the school district right now we're scheduled to present to the Chardon planning commission on September 23rd tda has pulled together that proposal and uh tried to be but we had a preliminary meeting with the city with the hope of moving through planning commission expeditiously um so and then as I've shared with the board previously
008I don't know if you want to open that conceptual rendering I was hoping you'd ask me of the uh tennis courts this would be uh in the field across from the football stadium on the other south side of the Alcan uh tennis courts do need to be oriented north south for obvious reasons unless you want to win then you want somebody to at least but otherwise no um so that would be the plan vacating the current space uh is necessary because there's way too much cut and fill down at that area to try to build six courts so again we're very appreciative to have a donor that is interested in in doing this and undertaking this project with the district well no more it would be a very aggressive schedule to try to have courts
009playable by spring not undoable but a lot of stars would need to align in the next several months to to be successful with that so first hurdle is planning commission and getting through the requirements we have a couple of variances primarily for the landscape boundary and things like that where those corners touched close to the property lines but otherwise and then light we have to look at light and some other things but we'll keep working on that and keep the board informed once we get through the planning commission process moving ahead uh and I won't steal everything so you can get through the report with members of the community can the Ohio department of education workforce issued a school district official school district report cards today dev if you wouldn't mind scrolling down please because
010I know Dr Klein's going to put a lot of this stuff so I won't do it all keep keep going please get down to the report card image uh so the overall report card for the district I realize this as preliminary because I pulled that image before today but we're at a four overall 4.5 star rating and you can see the various component ratings this is the first year for college career workforce military readiness and it is an area that we are under study with three stars that but we're in very familiar territory with a number of districts in three and four star ratings in that component as we continue to unpack that and understand how we can better align but I'm very confident that we'll be able to do that certainly want to thank
011our staff and administrators and our parents and students we all do the very hard work and heavy lifting to be successful as we are in our district I'm very fortunate to have that and you know again I know in a few moments here Dr Klein will hit some of the more nitty-gritty details of the report card dev if you could scroll ahead please uh just want to bring to the board's attention that part of the budget bill house bill 96 was increased requirements for cyber security school districts are at risk of being targets for ransomware and other cyber attacks were like every other school district right now we are responding to that and the three elements of that and again you can read through the details of this but we are required to implement a
012cyber security program with cyber security testing and so on we've been doing that somewhat already and so it won't be entirely new to the district we would have to obtain board approval if the school district were ever in a position of having to pay a ransomware demand that would have to go through a transparent process and the board would have to explain to the community why it's in our best interest to do so if we if we ever found ourselves there and then there's now additional reporting requirements for cyber security incidents to the state within specific time frames if we see any attacks tonight on the agenda we have draft policies 8300 and 8305 which are being presented for first reading which are the new cyber security policies they're very general in nature that just
013speak to pretty much what those three points that i just mentioned and that we need to have that that planning in place we will continue to work with developing the full plan that will need to be a component of the district's emergency management plan another segment of that and those will be that'll be implemented along with everything else that we're doing so with that i will turn it to our assistant superintendent Dr. Klein who is going to give you a little bit deeper dive into the state report card thank you Dr. Hanlon members of the board and as Dr. Hanlon said we gave you the 4.5 rating there that we received i'm going to skip one more head i'll come back we are we rank 57th in the state we're top 10 percent in the
014state of ohio continuing to perform at high levels and again that is an attribute to teachers and administrators students and parents every day and that work that's taking place there and that is a focus on wait now i can't oh that's right i can point at you Deb that's right that is a focus on on that mission across the board last year we had looked extensively at the progress monitoring component that's that middle third column or middle column right there on the top and we were three stars last year looking now at four stars and continuing what are our efforts there in individual area individual content areas individual grade levels what do we need to be doing to make sure that our interventions align for student success there 101.9 is our performance index each of
015our buildings i don't list park and munson here because they each have one grade level that is tested so i don't pull those out separately um we expect that we should with the work that has taken place this summer late spring we expect that we should see some grains here in our performance index in both of these buildings longitudinally we continue to hold steady here the color change in that last column for this year that's just these are screenshots from the state of ohio's released report cards with graduation rate we have a modest increase in our graduation rate both the four and five year components there we had been at 95 percent and 94 percent in both of those and you can see where we're at today with early literacy we continue to have 100
016promotion to fourth grade that third grade reading proficiency piece there we're holding steady where we've been in the mid to higher 80s you can see that our students looking to bar graph to the left left hand side of the screen our students are in red similar districts are in a darker gray the statewide average is the light gray so we are continuing our students are continuing to outperform academically as dr handlin said the college career workforce and military readiness is it's a mouthful right there probably just start pulling that future readiness this is a newly graded newly starred area of the report card we have had this reported in for the last two three years we've had a again modest increase last year we were at a 64 percent we're now at a nearly 68
017percent however i was looking at for correlation this morning today the report cards are released for all report all schools we could see our data before this but now we can see every day all the other schools 614 districts schools that scored at our performance index or higher for the most part also scored a three star in this area that doesn't mean that we shouldn't be looking here there are districts and i said this to dr handlin there were a number of districts who scored five stars who had outscored us on a performance index what's the similarities there what are they doing that we're not doing other districts and these are right off the top of my head here who scored who scored more stars than we did in this area kirtland chagrin falls brexville
018and hudson those are high performing districts as well they each had four stars in this area so we want to dig into what are they doing differently there that we're not doing how are we making sure that our students are future ready as the state is defining future readiness this and i want to i just go ahead and reject when we say students who are ready at 68 that's based on you know department's definition of what future readiness right we we've organized our district leadership team which is a collaboration between administration and teaching staff we meet quarterly through the year and we've organized our focus specifically on this component the work that takes place you hear us talk about plcs and professional learning communities the work that takes place in those is focused on those
019standards and making sure that our curriculum in the teaching the instruction is aligned with the standards that's how we battle that performance index and how we continue to look at and make sure that our students are ready to demonstrate mastery of the standards for end of course exams and the ohio state testing is this based on actual data how many kids actually go to college how this how they come up with this number great question and no is the short answer you receive so many points or percentage of points for students who are scoring a remediation free score on the either the act or the sat and then there's additional percentages of points that can be earned for students who are earning a three or higher on an ap exam and it's just one ap
020exam you also receive points for students who are earning industry recognized credentials but they have to earn 12 points in one of the areas that the state is deemed for example a student can earn one point for earn for getting his or her driver's license can earn one point towards industry recognized credentials for first aid is defined by the red cross you can earn 12 points if you become google certified in making google ads okay you can see the disparity on purpose right there those are industry recognized credentials just four three off the top of my head right there and you receive we receive them points towards that dual enrollment enrollment is another one that we call out there because we do have a number of children who are enrolled in college career plus college
021credit plus rather classes whether here on campus or they're going to lakeland or try c for those as the main ones kent is another is the third place so we receive credit or points for that we receive credit for honors diplomas and there's seven different ways that a student can earn an honors diploma so each one of these can earn on earn the district points towards this we don't know and this is where we need to dig into more here why aren't we getting more students that way because they just rattled off some ones that i could see through body language yeah we've heard talk about those but also why aren't the other high performing districts why why aren't they for the most part also getting five stars on this as well and i point
022to our neighbor to the south west g west g scored in the top 10 numerically for the state of ohio on performance index they also had a three star rating kenston who ranked 35th in the state also had a three star rating we needed to get more here what's the similarities what are we missing on this one and to that point what what if any disservice are we doing to our for our students here in our families to make sure that we're preparing our students for success what are my kids that like go right into work right into career yes how do they get graded we can also earn credit through whether it's an apprenticeship program or if it's auburn if we're going there there's also the ohio means jobs see graduation seals so that's
023three other ways for that population of students there that we can earn credit as well there's also a number of and we talked about this in our curriculum instruction committee meeting earlier different classes where we can embed other industry recognized credentials again identifying who those kiddos are and making sure that we're getting them those credentials so when they do go to the world world of work they're prepared and they can put those on their resume as well we had a foods teacher in here today teacher who teaches foods class but she was talking about she is serve safe certified student wants to go work in the hospitality industry for him or her to earn that serve safe certification and walk into that industry we're doing him a service or her service with that yeah for
024sure so that 67.8 percent to bring that up is that like an average of all these red bars you see or is that what you have to dig into more there's math i'm oversimplifying yeah there's math that goes into this to get to that 67 percent right now if you ask me are our kids future ready my short answer is yes yeah but this doesn't show that our kids are future ready there's a disparity so like if you're growing those red bars basically that's how we grow that percentage and that's what you have to dig into yes ma'am okay that's one more question on reporting then so you're saying all these things we're doing that kids are going so we have track of all these directions and you're getting that information and uploading how this
025is how they know is that up but how many kids are we do upload that data to the state and one of the limitations right now is that some of this data is collected after graduation so we are chasing students down families down later to try to figure out i mean it's just the nature of it and so the state is holding us responsible for collecting data after the fact after graduation data from nothing else and you're you're at a little bit of a disadvantage as to whether or not everybody will respond and tell you what's going on and things like that and to that point spoiler alert for when i stand here next year the work that we're doing now we won't see for two years we're working on we're looking at the data
026now from last the last cohort which will be on next year's report card was financial literacy plain this at all no that's a that's a curricular requirement that's just a situation right now what about the ones that do go into the career field they have to fill out like an i-9 and w-4 because i get kids today that still have no idea to fill it out uh and whether or not we're doing that financial literacy i would have to double check if we're doing outside with one but does that would that roll up into this it won't roll up into this part is that i haven't looked at the list of credentials in a while for industries are there how many of those are potentially available through here through auburn or kids if they really
027were interested in that path almost anything is available through auburn through the different programs that auburn has there but again that's a small a smaller population of our students that are going there we're looking at the ones that we can do in class in school here i'll pick on red cross first aid we should be able to embed that in high school health class where every student then is earning the red cross first aid that's one point for every kid now that same kid might be earning an honors diploma well they're going to get their point there with the honors diploma we don't have to worry about them over here it's the kid who isn't going to get an honors diploma let's get him or her the 12 points this way is that are those
028points based on a certain amount of hours towards some sort of credential or typically it's an exam at the end or a class right so there could be um there's the osha 10 osha 30 certification and there's a test that you take with that yeah serve safe and then there's a test that you take with that because this is new at the state level is it possible the state will budge a little bit on how they like do we think this is a solid idea on how they grade or could they budge and i don't see this going away because this has been up this is pretty sad this is the idea of grading uh the the idea of assessing schools on future readiness of students it's been a benchmark a platform of the governor's
029office for quite some time um biennium budget specifically called out future readiness he himself has used his pulpit to talk about it repeatedly the the nuts and bolts and the math that goes into it that it could see changing but then we're just playing a numbers game right now it's about getting kids future ready and making sure that all of our kids are demonstrating that i guess it just seems like nobody was meeting the five star requirement right now so are they setting an unrealistic standard i guess would be what i was reaching did any district get five yes 10 um 10 percent of the district statewide did get a five star so it's 60 core yeah that'd be local uh i think burke sure yeah yeah however and i've had this i've said this
030to dr hamlin we don't want to take our eye off of the performance index score so it's we want to it's not a serving two different masters it's a get our kids ready to demonstrate mastery and make sure that their future readiness it's not an either or so i want to make sure and that's why i let me i'll rattle off list a number of schools there who do outperform us on performance index which is a smaller group there but who are scoring four stars here again what's the what's the difference solon is the number one rank for the 33rd year in a row here on performance index but solon also had three stars on future readiness okay not bad company but let's not let's look at the schools then that did outperform us who
031have more stars there i think it's basically it's a new indicator yeah you're seeing school districts you know the everything hasn't lined up yet and people are still figuring it out so you get a five star that doesn't necessarily mean you have to have a hundred percent you have to it's a range probably what between 90 and 100 i believe it's off top my head it's 90 to 100 yeah okay yeah when you consider the very low uh lack of graduation rate and the overall performance at the state level overall that seems really like a measure of success because you don't have low marks all the way across looks like there's a lot of advanced placement it all seems to be academically weighted more so than career weighted i think that's a success personally yeah
032i mean the career component is basically the irc's industry recognized credentials i guess i can go ahead i say i feel like it could be partially well i'll say a culture thing i don't know how much solon has changed but when my brother and i went there you went to college that was your option um when you're out here in chardon i feel like they hear a lot more getting ready for the other alternatives um and i'm glad to see them here that's why i'm wondering i mean did solon score three stars because they haven't changed that culture um and are we therefore doing better and can continue better by pushing the workforce which i think is a good option for some kids also just note there um you do get credit if a kid
033signs up for the military okay like they actually have to go to boot camp so it's not just sign up step two is actually go apparently that's the hardest one i heard from my son so again if this is we're looking at students that have already graduated yes then that's you know that throws another it does but the work has to happen because we can't take our eye off of the ball we know that we're going to get scored on this if we continue doing what we've done which is good we're scoring well we're top 10 percent in the state and yet we know that we can do the work we should do the work to focus on that future ready i agree with that wasn't there an organization one time mike that was going
034to like track students after graduation there are a few that do post graduation alumni tracking for lack of a better term okay but i mean it's a subscription service and you i thought mike came and did a presentation or something there they approached us on doing that yeah we do in the spring back to what dr hanlon said earlier we do rely on parents and alumni to report well alumni specifically to report back what they are doing so this is just me using the bully pole but i have for three minutes here and say when you get that survey parents please pass it on to your kiddo who's graduated because we need that information back in order to feed in here it's just one way that we're collecting data to feed in here let's just
035go through the emiss system it does okay well if they're getting the dual enrollment they're going to earn credit for college and high school credit the ap exam helps in both avenues and the kid who's going to the world of work as mr patty and eddie had asked about is receiving credentials that he she can put on the resume yeah so everything is helping the kid and that's where we want to we're just not tracking the information correctly here so thank you thanks next item on the agenda is item five three this approval of neola policy development select agreement as detailed in the closure just a brief comment after motion second so moved do we have a second second thank you madam president members of course so neola select as you know we use neola
036for our policy development firm this just helps us on the front end when new policies come out to integrate the existing policy it's kind of a labor intensive process that chris excuse me that krista would go through to get policies ready for my review this will streamline that they'll back opposite do the do the integration with our existing policy and send it right to the district so the cost is not it's favorable and makes sense for us to to utilize that service we've been doing this in the past correct that we get our like when i see the current policy update we see the current policy updates that was coming from you get the blended one from krista okay krista prepares so this will just take that step out of it okay streamline but they'll
037whatever changes we've made to our policy they'll incorporate into correct for your other endeavors right any other questions or comments hearing no dad would you please call the roll mrs blank and chip mrs clark yes mr albright yes mr midgett yes and mr katerini yes thank you for the members for item 5.4 approval of sharton high school overnight out of state field trips for 25 26 additional this is wrestling softball and baseballs detailed in the enclosures i recommend your approval do we have a motion and a second i move second any questions or comments yes seems strange that we're already looking at spring but okay dad would you please cover all mr albright yes mrs clark yes mr midgett yes mr katerini yes and mrs blank and ship yes thank you very much for next
038item five five this is approval of the amended transportation service agreement between cardinal schools and chardonnay schools just add some additional services to that agreement with rates the cardinal will be paying if they use those services that's detailed in the enclosure i'm recommending your approval do we have motion and a second so moved tj cj can take care near todd rock paper scissors any questions or comments does this remain a small income making prospect yes cool thank you would you please call them all mr midgett yes mr katerini yes mrs blank and ship yes mrs clark yes and mr albright yes thank you madam president members for item five six this is reimbursement transportation some additional students for the 25-26 school years detailed in the enclosure recommending your approval do we have a motion and
039a second it's moved second any questions or comments then would you please call the roll mr albright yes mr midgett yes mr katerini yes mrs blank and ship yes and mrs clark yes madam president members for item five seven this is approval of a change order presented by tba related to the transportation facility just a brief comment after motion and second recommending your approval so moved do we have a second second thank you madam president members for this is just moving contingency from the completed projects at park and munson and moving that contingency over to the transportation facility project and if we end that project with additional contingency then that would be returned to the district any questions or comments then would you please call the roll mrs blank and ship yes mr albright yes
040mrs clark yes mr midgett yes and mr katerini yes thank you madam president members for next items item five eight this approval of the of the proposal from then design architecture for the design and construction oversight services for the tennis court project that i outlined earlier just i will have a brief motion comment following motion second do we have a motion and a second so moved seconded thank you madam president on the support so as i said this project is in the early phases the district is undertaking about twenty thousand dollars of that eighty four thousand dollar proposal that you see the other part will need to be folded into the construction if the project actually moves forward we're still at the very preliminary stages of design planning and so on so this will track
041very much like the restroom concession project did what we did all the design work and it's ready to go this this will be the same thing so what we're doing right now is the actual twenty thousand of that eighty four thousand if that makes sense and the rest that will go back to the benefactor that's going to um at this point yes okay and i think that's important to reiterate that the district's looking if this moves forward there's a possible benefactor that would um who would pay for the tennis courts project to move forward they're waiting for a final number or final number and every schedule and everything to uh to for us to have a little more certainty on all that yes so probably worst case we pay the proposal fee and they're not
042pleased and then we just scrap the project i suppose that would be the worst that could happen okay okay i mean even at that the design is done and it's ready to go forward any other questions or comments concerning the tennis courts then would you please call the roll mrs clark yes mr midgett yes mr pattern eddie yes mrs blankenship yes and mr albright yes thank you madam president of the lord final item i have tonight is item five nine this is board policy's first reading these are the two cyber security policies uh there is no recommendation this evening because these are on first reading and as always for members of the community these are available on board docs for review and if there are any comments concerning the proposed policies those could be directed
043to the school district then we'll take those under consideration going forward so i don't know if there are any questions about that but otherwise that concludes my section for this evening yeah thanks mike yeah thank you madam president members of the board first item my agenda is the treasurer cfo report uh first thing i'd like to bring up uh is for the fourth year in a row the treasurer's office has received the government finance officers award achievement for excellence in financial reporting uh the certificate of achievement is the highest form of recognition in government accounting and financial reporting and entertainment represents a significant accomplishment by government and its management so i want to thank the treasurer's office the board office staff uh they they all help a ton uh crystal's here tonight so thank you
044for coming but i made we have certificates for all of them and we're going to take a picture in the office tomorrow so we'll share that with you else and when we um well deb i would like to say thank you to you you've organized a great team um and you work very hard um that you know making sure everything comes together so thank you and this is you know a lot of hard work by everybody in the department and um this is how many years in a row four years in a row four years in a row yep that's ever since we started filing a caffer oh so the only reason we didn't get a prior that was because we did cash basis and i did the financial statements myself so you can't obtain
045this award unless you file a caffer so we would have got it before that too so i that says a lot you know four years in a row you've uh got this award so thank you to you and to all your staff so uh linkedin here also is the letter to the president that they wrote and then the press release actually i never got the letter but i know that's crazy right so i also have a link to ohio checkbook like i always do for all of our detail that's uploaded in there every single month and i did want to just take a brief minute here to go over the notes we had a fiscal advisory committee meeting the fiscal advisory team has grown ryan is here he's on the team we actually have seven
046community members uh we have a teacher who's a community member and then we have crystal actually who's also a community member myself mike and karen sit on this committee uh so we met and we went over a ton of stuff we did the presentation where we had all the different scenarios on moving uh fees around or moving pi so we kind of showed all that information to these individuals we showed them the presentation we did on the three different scenarios like reprogramming status quo elementary school just all the ideas that the board has been discussing um i did get their opinion as to i'm working on my five-year forecast did they think i should start you know talk to the board about moving some fees or or moving the pi and all of the committee
047would like it to stay the way it is right now so they would rather us you know keep going with no fees keep going with leaving the pi fixing the buildings until we get to the point where we have to ask for an operating levy so that was the opinion of the fiscal advisory committee we are going to meet again and kind of discuss all of those other things that we talked about and mike feel free to pipe in any time here um we're going to meet again right before the october board meeting uh and i'm also going to kind of use them to give the five-year forecast we're going to go through the new five-year forecast so they'll actually see it before you guys do so i just kind of wanted to give a
048little report on anything anything else crystal brian anything that i missed i appreciate all the information that you write the discussion that was probably focused off of what i was how late do you see the next agenda all right on it um okay great so moving forward uh we are going to do our financial summary for august and again linked in the agenda is an ai podcast and an ai movie i'm not going to play those this week you guys can play those at your convenience but uh now they're they're making changes we can do languages we can actually tone it down where they're not so excited you can ask for it to be in a different tone of voice uh so they're adding more things to the google notebook ai general it's very exciting
049you got to keep the level of excitement it's got to match you i better i'm going to do it on that high tone right um so so they're still not going to match your presentation so a summary of the financial reports from august and again crystal and i we work together on this report every single month uh first report we look at the bank reconciliation we ended august with 32 million 513 663 in the bank uh we balanced book to bank with one little annoying one dollar adjustment right crystal's looking right at it i know she is uh but we you know we have a zero variance so it's awesome we always look at our cash summary report we look for negatives this third column over and actually the only negative we have in the
050third column are grants of course we use those first to reimburse later but i do look after open encumbrances and we've talked about pis is going to happen all year we'll see it in the chart where we've encumbered more but this will come right back out when we get our second tax collection and there's really nothing to worry about same thing with our workers comp we post workers comp expenses every single payroll so that'll get closer and closer in fact it's closer out of the red this month than it was last because of that fact um and of course auxiliary services we get paid in full that's for st mary's we get paid in full in february so we're still comparing to the may forecast and we're starting to get a little further away but
051this is really what i look at when i'm you know working on the next forecast what are these differences so we've collected five hundred and sixty four thousand more in revenue than we anticipated we've been talking about that that's our new state funding that's our you know our performance bonus that we received when we modeled the may forecast we did it on the governor's proposal where we kind of flatlined it for four years so you know so we are running higher because we are now receiving more state revenue than we anticipated and that's an adjustment that i'll make in the no in the october i keep calling it november forecast but it is now the october forecast expenditures we're trending 174 000 under we'll take a good look at that so when you look at
052both sides of the equation we're better than our forecast by seven hundred and thirty eight thousand dollars very early in the year that's going to be fluctuating all year long so again here is our revenue five hundred and sixty four thousand more than anticipated you can see it all here in state funding there's four hundred and fourteen thousand of it the rest of it is in interest when we modeled may we thought interest rates were going to come down along with our cash balance is declining right but interest rates are kind of holding up there right now so we're tweaking we're going to have to tweak that and come in more than anticipated or higher our expenditures pretty much in salaries is where we're lower we're lower in salaries but we're up we're lower in
053some salaries up in others but the difference all all in all is 174 000 and i know i'm low in salaries because we had what did we end up having last year mike 14 retirements 23 in the last two years you don't really know what the new teachers are going to come in at i always set them at like an ma3 we had a lot come in less so we're trending a little bit on the light side and you can ask katie here we like that because then we got room to grow so we're turning a little on the light side so our monthly revenue eight hundred and forty eight thousand five twenty eight pretty much all state funding and interest we had a little bit of homestead and rollback tax our monthly expenditures two
054million seven twenty two eight seventy four and this is a comparison i believe to the prior year in that month which i don't really like that comparison because it just fluctuates month to month year to year but we're we're less we're considerably less than expenditures and considerably more in revenue fiscal year to date we've collected pretty much half of our revenue 15 million 214 000 our expenditures five million six eighty nine four forty four i like this chart better because it compares to the whole you know where we are to this point compared to last year pretty even on revenue and we're actually less so we were last year at this point in expenditures so did the revenue just come in a different month last year yeah it sure did yep if you recall we
055got our first advance early remember it came like on the last day last fiscal year i had to put it on the reconciliation we got all of our taxes in july but last year we didn't get into august so yes that's absolutely correct uh monthly salaries we spent a little over 1.5 million year to dates at 2.9 we completed 426 pays and still on the may forecast we estimated you know 21 million 955 i will be lowering that on the october forecast again the story tells picture three pay three pay supplemental summer school i mean i can tell just by looking at the picture so our two days we look at every single month we ended in the general fund 26 million 464 before open purchase orders 24 million after the average monthly spending 3.4
056million we were we were 2.9 so great month uh daily 171 154 days of operation before open purchase orders and 139 after again these are the last one two three for five years so our you know our trend is the same every year this is the the the cash balance where it is each month all during the year this blue line this is where we are right here so i'm expecting on this chart our two days our cash balance everything is going to go down until we get our second collection it'll go up and then come down again at the end of the year this bar graph over the right is the same as these it's just in a bar graph so we're our projection here is 16 million at the end of this year
057food service looks exactly the same way it did this time last year we did have deficit but again we're not collecting any of our subsidy money yet we've spent a lot to get ready for the beginning of the school year we still have a nice healthy balance at 634 000 you're going to see this change where if you recall last year we had you know surplus month deficit on surplus month it'll look like that after we get through the beginning of this year this uh pi we talked about pi earlier this is where we are now we have a positive balance if we add all the open purchase orders this is where we're going to be a negative cash balance we'll get our second year tax collection and we'll end up with hardly any money
058if we spend it all like we want to uh the revenue very little came in 7 000 year to date we've collected about half of the pi revenue at 972 000 on the expenditure side we did spend 352 000 fiscal year to date 1.1 million what do we buy in august we bought 54 windows for the high school park playground fencing roof coating for the transportation center we finished paying for the park security vestibule looks really nice and the monson masonry repairs we finished paying for those as well in august lastly we'll get our self-insurance fund our self-insurance fund did take a dip 182 000 there's two reasons for that we always have higher claims from the summer when we come out of the summer and the classified staff they prepay their benefits clear through
059july august actually and they start paying for their new benefits in september correct so our revenue is a little bit lower right now so you're going to see it pick back up but if you look at this chart this chart's two years and you look at where we are last august we were way lower than we are this august so we're doing so much better than we did last year and i thought we were doing good last year so this this fund is nothing to worry about it's in a really good spot any questions great uh let's move on section 6.2 6.2 our donations detailed and associated enclosures i am recommending for your approval so moved do we have a second second any questions or comments here again thank you to our community it's always
060heartwarming to see these donations every month the staff and the students greatly appreciate all the donations so thank you dad would you please call the roll mrs bankinship yes mr albright yes mrs clark yes mr midgett yes and mr patterney yes thank you madam president members of the board next side my agenda 6.3 6.3 is equipment disposal is detailed detailed and associated enclosures i'm recommending for your approval do we have a motion and a second so moved oh shoot we have a second second okay i'm sorry who motioned it was todd and mr albright okay thank you yeah cj i got okay um any uh questions or comments on equipment disposal where does we must be out of those um bcrs must be and cassette players i think they're finally all gone we were getting
061rid of those for years i'm going to bet i can go find one i bet you could you know what it wouldn't hurt to keep one probably just like the old um what's those old projectors where you had the uh graph or whatever projectors the projectors where you had the uh plastic oh yeah the overhead projectors right yeah those come in handies you know ask the um yeah who is it the after prom i still have old beta tapes in my basement laser desk do you really i think i i have vhs for sure but i have a vhs player and i have a converter all right let's let's take a vote right he recorded the 1985 farm aid concerts on beta and he's always asked me to save it for him i have no
062idea why i was just sending one of those services that convert so yeah okay any other questions or comments about equipment disposal in oregon trail that would you please call mr albright yes mrs clark yes mr midget yes mr patternetti yes mrs blakenship yes thank you matter president members of the board last item on my agenda approval resolution 2025 uh resolution number 23 establishing a state capital grant fund 493 as detailed associated enclosures i'll have a brief comment after first and second please do we have a motion and second to move second um thank you uh this is just the fund that is required for the blight grant that we obtained from the county it's actually through the state but from the county uh it's a 493 it's a special fund that i need to
063record that funding when it comes in and this goes towards the transportation uh yes well yes i mean it's already yes it was used it was used for transportation yes it was used for transportation correct any questions or comments dad would you please call the roll mr albright yes mrs clark yes mr midget yes mr patternetti yes and mrs blakenship yes uh that concludes my section thank you okay that brings us to board reports uh first up is uh foundation i believe deb or deb andrea the i didn't put anything on the slide um dave's trying to quote quote hurt the cats into a meeting so hopefully we'll have one of those soon usually the grants are due at the maybe late november early december for the fall and there was some brief talk um
064depending on well i would say the uh one of the landies mr gordon landsy was was trying to talk to dave about if the foundation could be uh holding place for uh restroom stadium restroom fundraising if that bylaws are allowed by that but i was just looking for the email and i can't decide if that was allowed or not so i'll get back to you on that okay but they want to if so try to be a holding place for actual money and continue pushing the stadium bathrooms along okay thanks andrea uh todd legislative legislative yeah so there's a couple things that are definitely worth noting coming up here house joint resolution six is a proposal to limit property taxes whether voted or unvoted to 1.25 percent for certain owner-occupied homes and one percent of
065the real property is true value not sure exactly what that would do but it sounds detrimental as most of the rest of this is going to sound house bill 420 this bill this allows by 2030 the elimination of continuing levies which they're calling the taxpayer freedom trilogy it's getting exciting act one two yeah so wait a minute they do wait so we have all ours is continuing they would want to do away with future ones or even the ones we have currently as i understand it by 2030 all of them that's how that's the way i get this yeah okay i guess better just wait okay brace yourself the second bill in the taxpayer freedom trilogy and i feel like i gotta use my fingers for this act two uh is arresting inside millage and
066this bill would allow electors to reduce unvoted property taxes by a referendum vote which means that your funding is going to be a moving target based on opinion annually so i understand that okay uh-huh the third bill is the triumph of the taxpayer i'm sorry i'm smiling just because like this is the language of this is like it's almost theatric at this point i feel like these guys want to like have statues made of them or something like that and this bill would increase the approval threshold required for passage of certain property taxes dependent on the number of mills requested in other words to raise the bar beyond the already hard to obtain success rate all of these seem quite arbitrary and ah you know when when do we expect them to uh vote on
067this piece when they go back in a session which is is it next month back out i think it should be yeah and these will be in the race to to get for lame duck so yeah well there's still the possibility of on the ballot um doing the way of property tax all together correct yeah that might beat this to the punch entirely which i don't know i guess they'd have to just let these ones go by the wayside um but dr hamlin sent out an article that i thought was interesting about the concept of further consolidating school districts to save money so there are people who are proposing reasonable uh options i don't know some would be unpopular in some areas but giaga county could definitely have some consolidation there's other counties that could
068as well um and it might actually potentially save money in transportation specifically not having five different transportation complexes and things like that but i would think that you would still have to in a consolidation add on or build new structures to accommodate those because i don't know that there are berkshire maybe could possibly accommodate a certain amount of students but i don't know yeah i don't think they would either so but to have people having these sorts of dialogues is really to me that was in cry that article was encouraging to me because that is what needs to happen for the sake of the students rather than people that want to have smoking gun moments yeah well and that's what i don't i don't think any of these bills are taking into consideration what they're
069going to do to replace uh funding and it's not just schools nope i mean this is cities townships you know so it's everybody that's affected so that's you know police fire roads everything so and i think they're not considering it like that's why i feel like you ought to use your fingers when you talk about these things because if you reduce public safety services your insurance will automatically go up on the next reassessment so your insurance rate is based on the available services that are in your geographic zone so that's one thing they might save you money on one hand but you'll pay it back on the other hand so what people really aren't saying is you're either going to have to cheapen services reduce services or eliminate services in most of these models which
070will affect outcomes one way or another so i wish people would just come out in this camp and say we really don't care what's best for the kids we're looking to just cut the bottom line but that would make sense if we weren't as a state given 600 million dollars for a stadium for instance like if this was like bare bones like listen we have no other choice we've cut everywhere else we possibly can and here it is we've cut the this is what we got to do that would make sense but that isn't the case it's clearly it's people with an agenda so for everybody in this audience i'm going to say it again i would recommend writing letters and making phone calls because they want you to do a three-year plan instead of
071a five-year plan and if that passes they're going to do a one-year plan and that will be contingent upon people's feelings every november until there is no money so we talked about in the curriculum review today what i think are pretty solid courses to for instance address employment readiness career readiness much of the courses that are discussed are optional courses they're enrichment courses which would be some of the things that would have to go away so you definitely would lose out in the rating but to me the ratings don't aren't necessarily what matters it's the achievement of the students and having been involved with auburn i can tell you chardon students shine in auburn i don't know about necessarily other districts but especially for some reason in the industrial aspect so that small group of
072kids that goes that direction they've got a really good work ethic good attitude and they're highly employable so i think what you guys are doing here is a really good thing and i hope none of this passes and i would encourage people to reach out in that regard because it will hurt that's all i got for legislative i got a little bit for auburn too if you want to roll like that go ahead so for auburn there as you guys maybe some people knew know here she knows there was a long-standing lawsuit going on that is finally done and officially in the courts and the morale improvement between the staff and administration is just awesome to see these guys all the all the teachers there are just ready to just be showstoppers but what was
073really interesting is the superintendent sent a update that he specifically has identified that without any extra expenditure they're now able to take advantage of 30 minutes a day that they could not use before which results in additional 89 hours a year of direct instructional time and he put three exclamation marks on there because this guy's a go-getter like dr hanlon and the equivalent of an additional 32 classes for every program which are two hour and 45 minute classes and this will definitely impact industry so that was exciting to me because we've had recent discussions about you know how much time you have to interact with the students instructional time and that's one way to look at it if you had a half an hour extra here what could you achieve i think people should look
074at things that way rather than other way around but anyway that's it that's all i got well thank you todd yeah uh student staff liaison james yep so thank you for our communication department for preparing the stories and pictures for us this evening mason does a great job as always so congratulations to our 2025 buckeye state delegates delegates two of them were here earlier you saw henry and walter suite and also i apologize if i mess anybody's name up will brooker emily edes sarah edes rosemary mcdonald lilly pagano and mckenzie psycho so congratulations so each year um let me go back one okay so yeah each year the shard in high school faculty members nominate juniors to interview with shard and american legion post 167 to participate in this enriching leadership experience post sponsored these
075students participation in the program students nominated based on their demonstration of characteristics including an interest in government local events a high moral character strong leadership skills and above average academic performance and a desire to learn delegates attended this buckeye state program back in june thank you to american legion post 167 for its generous support and sponsorship of these students and this is new at munson and park this year they now have a topper safety leaders program and they have hallway stations during arrival and dismissal at munson to provide all students with reminders of expected hallway behavior provide assistance to students as needed and most importantly serve as role models to their fellow students the program admits 10 third grade students in the leadership roles and supports their buildings pbis expectations great job topper safety leaders
076and at the middle school in august students enjoyed their annual back to school bash students had fun on the numerous inflatable attractions they enjoyed a variety of snacks including popcorn snow cones they even got to drop staff members into a dunk tank thank you to cms pto for always making this event an awesome experience for our students and the shard and job training program is in full swing allowing vocational students to gain valuable job experience working with local partners including our own tiny toppers vocational student jessica kitchen has spent time working as an educational assistant in the preschool classroom at the early learning center she has been helping a new student acclimate to following her daily classroom schedule a great job jessica and thank you for serving such a great role model for our tiny
077toppers and finally this evening a cool update from shard and athletics our hill topper soccer teams recently had the exciting opportunity to compete at historic crew field in columbus this facility served as the home of major league soccer's columbus crew for over 20 years it's no doubt a thrilling experience for all involved that's my report for this evening thank you james so that's all for board reports under new business the only thing i would like to do tonight is recognize we have two positions open on the school board in november and one of our school board candidates is here tonight ash hopefully i'll get this right okay so so i just wanted to recognize him so is there anything for hearing of the public for non-agenda items nope okay so that brings us to adjournment
078do we have a our next board meeting will be october 13th um do we have a motion and a second to adjourn moved second okay then would you please call the roll i just want to say before i call the roll it's the first time we've ever had a young lady from the pledge sit through the entire meeting even the financial report she should get another certificate i agree with that she told me at the beginning she wanted to stay and i don't think i believed i am so impressed this is amazing um okay mr albright yes mr majat yes mr patter nitty yes mrs blankenshirt yes and mrs clark yes time 642 thank you okay thank you everyone