001The October 13th, 2025 special meeting of the Chardon Local Schools Board of Education is called to order. This meeting is being held in accordance with section 3313.16 of the High Review Advice Code. Deb, would you please call the roll? Mrs. Blankenship? Here. Mrs. Clark? No. Mr. Midyat? Here. And Mr. Paternitti? Here. Welcome to the October 13th, 2025 special meeting of the Chardon Local Schools Board of Education. Prior to this meeting, each board member received for the review and consideration the agenda and materials associated with each agenda item for the board's consideration via Electronic Board of Education Agenda System Board Docs. The public can access the agenda through the school district's website one day prior to the board meeting. Board members have the opportunity to call the Superintendent and Chief Financial Officer for information concerning agenda
002items and to request, if needed, additional information. This meeting may also be replayed for later viewing on GTV network and video on demand site. The Chardon Local School District is not responsible for the video and or audio quality or future availability of such recording. The first item is the adoption of the agenda. Do we have a motion and a second to adopt the agenda as presented? So moved. Second. Do we have any questions or comments about the agenda? I'm not hearing none. Deb, would you please call the roll? Mr. Patternetti? Yes. Mrs. Bikenship? Yes. And Mr. Midgett? Yes. Okay, that leads us to the Pledge of Allegiance. Tonight we're being joined by two of our students. We have fifth grade Chardon Middle School student Landon Haruska and eighth grade Chardon High School student Carter Haruska.
003So, when you gentlemen are ready. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible with liberty and justice for all. Okay, you guys can stay up here. Thank you guys for coming out tonight and joining us. We really appreciate it. So we have a couple certificates here. In recognition of fifth grade Chardon Middle School student Landon Haruska. Haruska. For your contribution and commitment in serving as the Board of Education's Pledge of Allegiance leader on this 13th day of October 2025. And then in recognition of eighth grade Chardon High School student Carter Haruska for your contribution and commitment in serving as the Board of Education's Pledge of Allegiance leader on this 13th day of October 2025. So. Thank you. Thank
004you guys for coming out and doing this. Thank you. We really appreciate it. Yeah, we'll get them outside too. Okay. We got them? Okay. Thank you. Thank you Landon, Connor. Thank you. Appreciate it. Off to soccer. Have fun. Thank you. See you guys later. See you. The mission of the Chardon Local Schools we commit to high achievement for all students. So, hearing of the public for agenda items only. There are none. There are none. Okay, so tonight we have a board recognition. Buckeye Association of School Administrators Regional... I'm not going to say this word. Expl... Expl... Yeah. Leadership award. That's right. We'll call it leadership award. So, the Buckeye Association of School Administrators Executive Director Dr. David Exner will present the 2025 Buckeye Association of School Administrators Expl... Expl... I can't see. Exemplary. Leadership award
005to Superintendent of Schools Michael P. Hanlon Jr. Ph.D. The exemplary leadership award is selected annually by a panel of peers from each of Ohio's BASA service regions. So... Okay. Well, thank you and really appreciate having a little time here. I thank the world of Michael and hopefully you do too. As I'm going to take a few minutes in regards to go through the award and so forth and just talk a little bit about that. A little bit of BASA so you understand kind of what is BASA and what does that mean. But I need to tell you it's always a good feeling when I'm driving up here for Columbus. My last district was Dublin City so I was down there seven years and went to the association life after that. But before that, 17 years
006here in Chagrin Falls. And so obviously close we... A lot of athletic events with your district and everything else and it just brings back great memories. So again, thanks for the time. I would be remiss if I didn't start by saying thanks to the school board. Absolutely and equivocally a job that can be really hard and I've been to enough board meetings around the state that they're not all smooth and not everybody's coming in to take the mic and say such nice things about you. Many times it's eruptions and you say well why do you do that? Because of all the money you get, right? No, you do it for the kids and thank God you do because if we didn't have our boards and opportunity to work with them and those that are in
007the district and a lot of them grew up in the district and so forth we wouldn't have the school districts we do. So my name's Dave Axner, executive director at BASA. I can't believe I've been at BASA 11 years here. When I started I thought a couple years and I'll just go off in the sunset. But I've really enjoyed it. I've got an excellent team and I get to work with every superintendent in the state of Ohio which is an exciting job for me. We're a professional organization not just for superintendents but also assistant soups. Not many but some principals and so forth. But we've got over a thousand members. So we have almost every superintendent that is in the state of Ohio as a member. And what does that do and what do we
008do for them? Probably the main thing is connections. So we give our superintendents and our districts representation, the general assembly, the Department of Educational Workforce, and the governor's office too. We've established over the years very good relationships with all of them. And it's been a good journey in regards to the 55 years that BASA has been around. Also we have numerous committees. Some of them just to note though, Ohio High School Athletic Association, the DO, the department that I just mentioned, a report card, legislative, STRS. And what I'll tell you is starting out Michael has been on many of those committees. And I always get more respect for his drive when I come up to give a ward or I'm going to Portsmouth or the east side of Ohio and so forth. What our superintendents
009do with a two and a half, three hour drive, be in a three hour meeting and drive back. And you're on the phone all the time trying to run the district and so forth. But it is critical to the growth for a superintendent to know really what's going on all over. So each year we recognize one member in each region. So we have ten regions and again one superintendent will be selected for the exemplary leadership role. And I struggle with that a lot of times too. So I know exactly where we're coming from. And our goal with this award is to provide some external validation for really what you already know. I hope you know that you have one of the top superintendents in the state of Ohio. He has been incredible and I'm going
010to talk about him for a little bit and just tell you some of the things that he shared and that he's been able to do down in Columbus. And way above what I would say is the average superintendent that runs the district, keeps everything quiet. Michael has definitely gone far and beyond. So with that, the criteria for getting selected for this region and you are region four here. You are selected by your peers. You have community involvement. You're active professionally. You're a leader of character. You're an innovator. You set an example for your peers. And very involved in regards to the committees and those other things like that. So as you know, I'm here tonight to recognize Michael Hanlon. How many years have you started? Not 12? This is 13. This is 13 years already.
011So I don't know. Anybody know the average of a superintendent and district, how long they last? Guess? That's close. 4.3. Okay. And why do you think that is? Well, the board's changed over. You have a lot of other things and so forth. So it's a tough job. I know it well being a superintendent so long. And I just admire the people that just get up every morning and do their best even when maybe there's some tough things to deal with. The highlight we'll talk about a little bit is the fair funding budget and plan and so forth that Michael was a big part of. And I think back to that at that first meeting down in our conference room. That was a long time ago. And I'm like, whoa, I don't know about this. And
012you had everybody in that room that needed to be in the room. And nobody agreed with it. And then you guys got to work with the committee and you personally were very involved and drove most of that. You never gave up. There were a lot of blockades in regards to down the route of trying to get that into where we finally did in regards to the governor's office and moving forward at least with much of it versus all of it. But the countless hours and again those drives that he just never thinks twice. When he needs to be down there, he is. And I guess what I really was so impressed with is you made a point to come down to our committee legislative committee is one of our committees. And we have 60 to
01370 superintendents that are always there because that's the driving force of the finances and the laws that are being passed and so forth. But whenever we were talking about the funding model that he and others brought forth, he was always there. And he was there. He already knew this stuff and could answer any questions. But he was there waiting for members to maybe talk about it in a way that they didn't understand or whatever and provide clarification with that. So I know our team really appreciate you being down there. You know, you knew it a whole lot better than we ever did. And you did a great job with that. I think you got a lot of admiration from a lot of superintendents doing just that. But that's not all. As you may or may
014not know, very involved in the Ohio School Council being on their board, the Greater Cleveland School Superintendent Association that when I was at your grant, I was always a member of those two and part of it. Great organizations. And again, you're one of the leaders with that. Really being a public spokesman, but I can't emphasize enough outside of Chardon. Again, many, many superintendents will take care of the district, but he really wanted to do good with a lot of other people on that committee working hard to work for the kids and to get the finances that have been long needed in regards to the schools and so forth and made a huge difference. Again, it wasn't what we all wanted, but it was darn close. And to have that as part of our formula was
015huge. I mentioned at the committee meetings, and again, your interaction and stuff so forth, we really appreciate it. And what I would tell you is, you know, leaders like Michael, again, could easily sit back and run the district and send emails down to Bassa or others that speak up or committees, but you've always made a point to be there and be part of it. I see you everywhere. Anything up here in Cleveland when I come, you're there and you're participating and so forth. So it was a no-brainer in regards to you receiving this. And I just want to congratulate Michael Hanlon for receiving the 2025 Bassa Exemplary Leadership Award from the Buckeye Association of School Administrators. Michael? Sure, I got the award. This was where Michael actually accepted the award in front of about 750
016superintendents and so on. So we just had that finished today, so I think you can get a picture of it. It's me. It's Perkins, the deputy. And then here's the award. Congratulations. Dave, thank you very much. It's certainly an honor to be recognized by my colleagues and by Bassa and appreciate your leadership and just the opportunity to continue to work on behalf of students in charter schools as well as students across the state of Ohio. That's great. Thank you. So, you know, Bassa, we're going to grab this and get it on Twitter and everywhere else. So if I could have somebody that might want to pick up. You probably know what you're doing. Once or twice. Awesome. One, two, three. Love it. Thank you. You're welcome. Dave, congratulations. Appreciate it. Yeah, thanks, Ryan. That's a
017big plaque. Yeah. I know. I'll need a larger office and I'll be able to speak to you about that. Okay. Well, thank you for coming up here and presenting that tonight. So I'm sure Mike appreciates it. Yes, very much. Thank you. Well, he's doing a great job. Yes. Yes, he is. Okay. Yeah, you can sneak out. I know. You've got that drive back. I don't end yet. Thank you, Dave. It was nice. Thank you. It was very nice. That brings us to the consent agenda. Thank you, Madam President, members of the board. We have a few items on tonight's agenda. Item 4.1, approval of minutes is detailed in the associated enclosure. Item 4.2, approval of the warrantless check pay report is detailed in the enclosure. Item 4.3, approval of an administrative certified license, classified supplemental
018and non-contractual personnel and compensation related items is detailed in the enclosure. Item 4.4, approval of the Chardon Middle School fee schedule. There's one adjustment and that's one adjustment, right, Dave? Planner. Item 4.5, approval of the educational alternatives agreements for student placement is detailed in the enclosures. Item 4.6, approval of proactive behavior services agreements for student placement is detailed in the enclosures. Item 4.7, approval of service agreements between PSI and Notre Dame Elementary School as detailed in the enclosure. Item 4.8, approval of service agreement between PSI and our Shepherd Lutheran School is detailed in the enclosure. Item 4.9, approval of agreement for preschool consulting between Chardon Local School District and Notre Dame Elementary School as detailed in the enclosure. Item 4.10, approval of the inter-agency agreement between Willoughby Eastlake and Chardon Local Schools on behalf of
019Notre Dame Elementary School as detailed in the enclosure. Item 4.11, approval of the Thompson Reuters clear pro flex renewal agreement as detailed in the enclosure. Item 4.12 is approval of the medical mutual renewal for calendar year 26 is detailed in the enclosure. Item 4.13, approval of the Learn Well agreement for virtual one-to-one tutoring services as detailed in the enclosure. Again, I'm recommending approval of all of these items. Happy to answer any questions. So moved. Do we have a second? Second. Any questions or comments? No? Okay, Deb, would you please cover all? Mrs. Blankenship? Yes. Mr. Midyat? Yes. And Mr. Paternitti? Yes. Thank you, Madam President, members of the board. Item 5.1 is our student liaison report. I don't know if there's anybody here. No. Nobody here? No. Okay. So we will hold on that item
020and come back to it if necessary. Item 6.1, superintendent report and recommendations. Just a couple of quick items to highlight on the superintendent report this evening. I shared with the board our weekly report from Millstone concerning the business affairs transportation complex on Washington Street. Some great pictures in that latest report. You can see the landscape work is starting to go in and take shape over there. Building A continues to come along. We're down to final coat of paint. Floor surface application was done late last week. Looks great. So everything is really coming together. Coming together, we're right on schedule for that and happy to answer any questions if you have them related to that. I just want to comment and say it really is nice to drive by there, see all the buses there finally.
021And it was actually interesting, too, when we were at the high school the other day to see the back of the high school, how that lot used to be full of those buses and crammed in there. And now at least at the new facility, they've got more room and I think it's very nice over there. Thank you. Just an update on the proposed tennis court project. We had some exchanges of plans with the city of Chardon so that pushed back the original plan for going to the planning commission with the project. We're now on the docket for October 28th with the planning commission. I think we've been able to work out most of the plan details already with city officials. And the only variance that we'll need to seek on that I believe at this
022point is the height of the fence posts around the tennis courts, which will be a 10-foot fence instead of a 6-foot fence, which would be a typical boundary fence height maximum. So right now that looks like the only adjustment. I do want to make sure that the board is aware that at the present time we are planning to install, assuming this all goes forward, planning to install infrastructure for lighting but no lighting on the tennis courts at this point. And that will be to be added later on kind of thing if indeed we do that. Again, conceptual rendering of the tennis court design is included here. Nothing's changed with that from what was presented to the board previously. Next item, unless there are questions on tennis court. Okay, school bus rodeo is a regional and
023then state program, which basically is an event where school bus drivers participate and its maneuverability skills and so on, dealing with the school bus and we participate regularly in that. We did have one of our drivers, Mr. Youngs, who achieved a, it's down here. Yeah, I want to make sure I was correct in that. Eighth place finish out of 44 drivers qualifies him as an alternate at the state level. We wanted to recognize Ed this evening, but he had a conflict, a family conflict, that he could not avoid and was unable to be here with us but certainly want to congratulate him. And most importantly, all of our drivers for the work that they do to, not every driver necessarily participates in rodeo, but everyone really works very hard in terms of student safety and
024operation of our vehicles and so on. And we appreciate those efforts that they put in. We did a number of, next item, a number of professional development activities today. I just wanted to highlight, again, safety and security is always foremost in our minds in terms of our campus environment for students, staff, and community. And to that end, we had a couple of what are called C-STAG, Comprehensive School Threat Assessment Guideline trainings that were going on. We had a refresher training that was happening in the district, and then we had some newly trained C-STAG Threat Assessment Team members go to Youngstown to get the full training for that event. So this is a regular piece that we use when students basically put something out into the school environment, maybe say something in anger or just make
025a bad choice. It runs through this threat assessment process, and these trained team members, along with first responders, are able to evaluate those threats, attempt to determine the credibility of the threat, also look at the underlying factors and what we can do for the students to address that behavior. So as was indicated by one of our trainers today, C-STAG, there are a couple of different threat assessment models that are out there, but C-STAG is kind of considered to be the gold standard, and we have adhered to that and utilized that model in our district. And then just finally, and it was noted by Dr. Axner here this evening, I attended the Basset Fall Conference October 6th to 8th, and there were a number of great presentations concerning district leadership, AI, school funding, and also some
026really outstanding keynote speakers that highlighted the event as well, so it was very beneficial to attend that. So that concludes the report. Moving on to some recommendations this evening, I want to point out that Ms. Swick, our CEA president, approached me about incorporating into our board meeting agendas what we're terming a teacher spotlight, and basically an opportunity to bring a few programs before the board. We didn't talk about time limit, Shallon. It's like two minutes. I remember that. I'll remind you of that. But seriously, I thought it was a great idea that we try to highlight for the board some of the outstanding things that we take for granted because they've been here or maybe things that the board is just not aware of and just offer some of these snippets to not only the
027board but our community to understand some of the great things that our staff are offering to our students in our classrooms. So with that, Ms. Swick, I'll turn it to you, and Ms. Shallon is going to be speaking about the Arthur Holden Leadership Institute. Well, thank you for allowing us to join the agenda. Really, our hope with this is to showcase some of the things that our educators are doing beyond the curriculum and the day-to-day. I think the board often hears about the things that we do every day, but it's a lot of those extras, the people, the creativity, and that extra effort that our educators, not just classroom teachers, but related staff do that really enhance the learning for all of our students. So I've been teaching in Chardon since 2001, and I've had
028a variety of roles, but this year is really exciting to me because I am an AHLI advisor for fifth grade. AHLI is the Arthur Holden Leadership Institute. It's a mouthful. Their mission is to develop leadership skills and character development through the exploration of math, science, and 21st century skills. And this is done through hands-on inquiry-based activities based on conservation efforts. AHLI serves fifth, sixth, and seventh graders at the middle school. And fifth graders, they concentrate on water quality. Sixth grade focuses on soil quality, and seventh grade focuses on clean energy with a whole service project at the end of their third year in seventh grade. Each month, we host meetings after school for the kids and prepare them for their monthly field trip. All of this is made possible through the generosity of the Martha
029Holden Jennings Foundation, and it's in conjunction in a collaborative effort with the Lake County YMCA, the Holden Arboretum, Lake Metroparks, the Geauga County Soil and Water Land Conservancy, First Energy, and Lakeland College. And there are only three schools in the area that participate in this really exciting opportunity. So we're proud to be part of that. This year, fifth graders are going to be visiting the Perry Outdoor YMCA for team building. We will be going to the Cleveland Zoo, the Great Lakes Science Center, the Cleveland Aquarium, the Clean Water and Wastewater Treatment Plants, and the Holden Arboretum. This year, we had over 50 applicants, and kids have to apply and say what they want to be when they grow up and why they would be good at this leadership opportunity. We had over 50 apply for
03035 positions. It's the first time that we actually had to do a drawing just to pull names out of a hat of who was going to be able to participate because it has grown so much. So it's one of those things that makes school even more important for especially some of those kids that an outside learning environment can provide for them. So thank you. Next, we're going to have Kristen Seronin is going to talk about the CELC. Before Kristen goes, I just wanted to share with the board. So I was on the ground floor at Painesville City when Mr. Holden was a resident of Painesville City. He used to live right down across from the Y and had kind of a soft spot for Painesville City schools at the time. And on his passing, the
031Jennings Foundation and the Y approached me about, so we built from the ground up this leadership institute and launched it in Painesville City. And when I came to Chardon now 13 years ago, one of the calls came was, hey, we'd like, because you probably wondered why it's all Lake County mainly, you know, connections, community connections. What's it got to do with us? And the call came from the Y and the Jennings Foundation to ask if we would be interested in transplanting or expanding to Chardon. And I said, absolutely. And we haven't looked back since. It's been operating now. This will be 13 years that we've had the leadership institute going. And I agree with what Shannon said. I think it's been just an outstanding opportunity for our students and just they get some experiences that
032they would not otherwise have. And I think it's great. So thank you. Just thought it might be interesting to hear a little bit of the back story. So with that, Ms. Christen, as I know her. Yep, that's true. Christen Zoranen. I'm an intervention specialist at the Chardon Early Learning Center. Last year, this is my seventh year in the district. I had to do the math earlier. It feels like my first year and also like I've never been anywhere else, which is nice because this is like home. Last year at the Early Learning Center, we adopted a new curriculum. But this year is our first year of being able to fully implement it. So we started our new unit of trees last week and we took a quick walk around the property at the CELC and
033kind of observed what kind of trees we have over there. We looked across the street at the high school and then we took pictures and we brought them back and put it on the pro board. We have like a huge kind of a whole unit long thing. A unit goes roughly around four weeks. So we compile everything up there on the pro board and the kids can compare and contrast and see the differences and those kinds of things. And then in conjunction with that, last week we were able to participate in the Great Apple Crunch. It is a midwest state celebration of, it's really like a farm to table kind of initiative, a celebration of agriculture. It's I think it was the 10th year and we have done it I believe every year that I've
034been at the CELC. So we partnered with Sages and they donated apples for us, which was amazing, one for every student so we could all crunch at the same time. And then they also donated extra apples, red, green and yellow apples to us so that we could have a taste test with the kids. So each kid got a little piece of each color and they were able to see what kind they liked the best. So that was kind of a very cool community partnership. On a personal note, last summer I was given the opportunity to serve as the Chardon Summers Extended Learning Supervisor. And through that experience I discovered that I really enjoyed the responsibility of that. So with the support of the admin here at Chardon, I started grad school in July to get
035my admin license. Dr. Klein and Elena Hruska have been very helpful in mentoring me and helping me kind of get things I needed for classes. And last Friday I had the opportunity to shadow Adam Tomko at the high school and that was very informative and truly enlightening. And I kind of already knew, but I'm pretty sure I'd like to focus on the little people. But very excited for this opportunity. That'll be another conversation. We'll learn a little more. I just want to say to Kelk, my oldest grandson is there. I'm sure you wear Colton. Anyway, he is so excited. He was very disappointed today that there was no school. But there's days that he leaves school. My daughter picks him up and he has to call me and say, Memaw, this is what we did
036today. He's very excited about being there. So I want to thank you guys for everything. I mean, he loves it. He truly does. Little pictures of them crunching too all down the hallway. I saw those when we were over there for the C-Stag training today. It was so cute. I just want to know if any teeth were lost. No, no, no loose teeth, no lost teeth. They're funny. A lot of kids do not, I don't think they get whole apples. Like I just feel like maybe parents don't generally just feel like here's an apple to your three-year-old. They were so funny when I'm handing them a whole apple. Lots of them are like, now what? You can bite it. I'm like, what? He's so cute. That's cute. Where do we get all the teeth? Where
037we get the teeth, yeah. I'm Emily Ringler. I'm a school psychologist at Park Elementary and Chardon Middle School. This is my 11th year in the district. I also had to do a little math. You know, I just kind of wanted to explain a little bit about what a school psychologist does and kind of what that looks like day to day. The way I describe my job to students is that I'm a listener. I'm a helper. I'm a friend for all students and staff. My door is always open. Sometimes that means I work with students and their families to figure out how a student learns best or what they might need help with, whether that's reading, writing, math, or dealing with their big feelings. What this also means is no two days are the same. In
038the past few weeks, I've spent time with staff brainstorming different behavior intervention plans for students. I've spent time with students managing some of those different challenging times and never underestimate the power of playing a round of UNO and what that will do for everyone involved. It will always bring a smile to somebody's face. I also spend lots of time talking with families and how their students are progressing and how to best support them at school. One thing our district mental health team, which includes our district administration and our CEA members, has been faced this year is navigating those ramifications of House Bill 8, that Parents' Bill of Rights, and just making sure that this bill clearly communicates the importance of families being a full partner in making those informed educational decisions and having the authority
039to make sure that they're informed of those curricular expectations and resources available. We have worked to send that information to parents. We are also working with our district leadership team and our attorneys just to make sure we are fully understanding and implementing that. I have to end on a positive note. Last week, I got to have one of my very favorite meetings, which is dismissing a student from their special education services. This is a student who had been receiving services since preschool, and it was a celebration and clapping, and there were some happy tears. So those are always one of my favorite meetings where we get to work ourselves out of a job. So I just wanted to share that. But yeah, thank you. Thank you. Thank you, everyone. Presentation, certainly appreciate all the efforts
040and the fine programs that you shared. Can I speak, or do I not have a lot of time? Well, we usually hold off until hearing of the public, but... Oh, okay, I didn't know. This is my second time hearing, it's been a while. Okay. Okay, I'll wait till later. Okay, well, I mean, if it's something quick, I mean, is this a quick comment? Yeah. Should I just sit here? If you want to. Yeah, last week, my son, my wife and I went for teacher conference, and I was so impressed by all the teachers. I mean, they were all great. I graduated from Newbury in 78, and it's such a difference between that. And we had some good teachers then, but every one of the teachers that, you know, I went to for Max. Max is
041a junior, he's here for scouts. He had to come to a meeting for one of his... We say gets to come to a meeting. Yeah. School board members have to come. I don't know who hires and interviews the teachers, but they do a great job. These teachers are so good. And that's one reason we moved to Chardonnay, is because we thought it was a good school, and now we're so happy that it is a good school. Well, thank you for that. I'm sure they appreciate hearing it, so thank you. Very nice. And I'm involved, well, kind of involved with... I do a lot of volunteering for the park, and we do nature scopes. Very cool. Did I always just hear last week? Yeah. Well, thank you. Thank you. Okay, so on to 6.3. Yes, next
042item is item 6.3, approval of graduating high school senior, as detailed in the agenda item for meeting the graduation requirements of Chardonnay High School and certified by Mr. Tomka, recommending your approval. Do we have a motion and a second? Any questions or comments? Congrats to Peyton. Yeah, congratulations, Peyton. So, okay, Deb, would you please call the roll? Mr. Medjap? Yes. Mr. Paternetti? Yes. Mrs. Blankenship? Yes. And Mrs. Clark? Yes. Thank you, Madam President, members of the board. Next item is item 6.4. This is the Chardonnay Local Schools enrollment study and analysis report. We started, I believe, last year providing a, because this became available in our forecasting software, the enrollment, full enrollment projection for the district. Now, there's a much more lengthy report that is provided for in the agenda item. If members of the
043community want to take a look at this. Deb, if we could stop there, please. But I'm just going to hit a couple of the highlights and answer a few questions that the board might have. The enrollment projection process that the front line undertakes now really takes into account the industry standard projection methodologies that are available to school districts. As you can imagine, it is somewhat of an imprecise science, if you will. But you can get fairly strong projections based on a couple of factors. One is life birth rates in your community, and you can track those life birth rates against kindergarten enrollment five years later. You can also take a look at housing starts in the community and other factors. And that's essentially what we have in terms of this enrollment projection. This chart shows,
044I know they call them mid-range, and they have three-year mid-range, seven-year. One is a little more stable, longer terms, the seven-year, the three-year is probably a little more volatile, and the mid-range is typically what we focus on most in terms of where the district is going. But you can see kind of based on short term what's happening is that blue line, a little more aggressive downward trend, the green line, and then the black line as to where we expect the district to be going between now and 2031. Deb, if we could scroll down. Just real quick, this takes into consideration new housing and everything, right? It does. It takes into account housing starts, life births, all those kinds of things to establish a projection for the district. So this is one way to look at,
045and there are a few different stops that we'll make on this presentation, but this one here is kind of the, well, we'll pause here. This is kind of the aggregate actual and projected enrollment for the district. You can see the kind of the downward trend over the last 10 years, and then somewhat of a leveling or slowing down in the next several years, but still where we project the district to be. I said last year, I'll say again this year, that most school districts across the state of Ohio are mimicking this pattern or trend of enrollment, kind of a gradual decline. It's not a mass exodus from the public schools to other schools. In fact, if you look at the number of students that withdraw from our district, that go to non-public schools, for example,
046it's in teens each year, which is pretty typical. The year of the onset of universal vouchers, we saw, Deb, what was it, 38? 31. 31, thank you. So a little more than the average year, but again, nothing dramatic in terms of a withdrawal from the public schools to going to non-public schools. And again, I throw out there the fact that working on school funding at the state level, what we saw is 88% statewide of the new voucher applicants and recipients were students that were already sitting in seats in non-public schools. And then 12% comprised the new enrollment into those non-public schools, and that was a statewide average. The vast majority of the students that accessed voucher money were students that were already sitting in seats in non-public schools, is the takeaway here. Deb, if we
047can scroll down. This right here, you can see that the actuals and the estimates and the aggregate enrollment change by year. And again, you can see where, like you might wonder why we're seeing 8 in 2028 and then 45 in 2029. We have some bubbles that are going through in our enrollment right now, and as those bubbles graduate, you see them washing out of the model, washing out of the enrollment in the district. Another, if we can go down to color survival. Yeah, this one shows the bubbles. Yeah, so here you can see the actual enrollment numbers and what's happening year by year. And again, as enrollment kind of declines and certain bubble grade levels are moving out, you can see those taking place here. If you want to scroll down to, yeah? I have
048a question. I don't know if you can answer this. This is spot on. Is there a certain grade level where the leaving or the coming back is more common, like if they finish St. Mary's, they're more likely to come back to the public school? Or is that a wash in general? So generally we've seen some eighth graders, once they finish eighth grade, enrolling in Chardon. So that is kind of a touch point. Another point that this chart actually stands out, you might be wondering why do we see in 11th and 12th grade enrollment going down? Well, 11th and 12th grade is when we have students going to Auburn. So those students go from full time students to half time students. So that's reflective of, they're still really with us, but we're part of the career
049center compact, if you will. And those students go there then half a day. So we see that enrollment impact for 11th and 12th graders. But what this chart does show you is that basically the students that enroll in Chardon schools retain, this is a survival ratio or rate model. Basically it shows you what happens from year to year. 100% would indicate that you're retaining all of those students. So you can see that generally once students are with us, we're retaining those students in our program. And to Mrs. Clark's question where you see the number going over 100%, we picked up some enrollment from the previous year for that group of students. Whether it be new enrollments, people moved into the district, or an 8th grader finished at St. Mary's and came over to us for
0509th grade. You know, a variety of reasons could impact that. But generally speaking, you see our numbers are hovering around 100 to 101, 102%. So we're maintaining that enrollment. All that to say that generally what we're seeing is just a decline in the number of families with children in our community. This is consistent across the state of Ohio, which is seeing about a 1% decline in public ed enrollment figures from year to year. And it's generally the impact of people staying in their homes after their children move out of school and are no longer school aged. So another question that I think is worth just spending a few minutes on is helping the board and community understand where we are with school funding because I think that there is at least a thought that if
051we increased our enrollment, we would get more money from the state. And that is actually not the case. Chardon Schools, under the current funding model, is on what we call a funding guarantee. Our state foundation aid is not, there are two guarantees that are still operating, fiscal 20 and fiscal 21 guarantee. We're on 20. Yeah, I think it's the fiscal 20 guarantee is a permanent law guarantee. Essentially what that means is we don't receive less state aid than we received in fiscal 20, even with declining enrollment. And given the fact that Chardon is considered to be a high wealth school district by comparison to other districts in the state, we are fairly deep into the guarantee. If we were to receive what the formula calculates for our school district, how deep into the guarantee? We're
052$2 million in the guarantee, and to come out of the guarantee, like barely out, we would need to increase by 1,278 students. So the likelihood of us increasing by over almost 1,300 students, our enrollment, I want to impress on the board and the community, if we increased 100 students tomorrow, we wouldn't get any more money from the state. We are on a guarantee. If we increased 500 students, we wouldn't get any more money from the state. We would incur additional expense to educate those students. We would need classroom spaces. We would need instructional materials. We would need, most importantly, teachers and staff and bus drivers and everyone to support those students. But until we would increase nearly 1,300 students in enrollment in our district, we won't see a penny more from state support. And if
053we were to see 1,300 students more in enrollment... Right, so the state says it costs roughly 8,000 to educate a student, right? And we take away the state share to add those additional 1,278 students, it would cost us another 8.8 million. We would not receive 8.8 million. In fact, we'd come off the guarantee on 26. If we get a bonus for enrollment in 27, we'd be back on the guarantee in 28. We would have to increase a lot more than 1,300 students to benefit. So I just think it's worth touching on that for the board and community to understand that, you know, and I don't want to make it sound this way, but a few hundred students added into our enrollment would not move the needle in terms of us receiving additional state funds or
054growing our enrollment that way. I think open enrollment's important to bring up here, too. Yeah, so I think that's another question, and it's a misconception that we should address, is that in the days when open enrollment first started, and when I'm talking about open enrollment, we're talking about accepting students from districts outside of our school district boundaries, accepting students from those districts. In the days when open enrollment first started, we were receiving, it was what we call a below-the-line. So after the state figured out how much aid your district received, the below-the-line adjustment was we received a little over $6,000 per student that open enrolled to our district. When Fair School funding plan went into effect back in fiscal 21, one of the things that was eliminated was that below-the-line addition or subtraction for open
055enrollment students. Students were funded, were educated. We counted the number of students that you were educating in your district, whether they came from Mentor to Chardon or Berkshire to Chardon or Chardon to Berkshire. We counted the students that were there, and if the enrollment was at a certain level, you received what the formula said that you received. There was no longer a below-the-line adjustment for open enrollment students. Long way of saying that $6,000 per student went away. So if you are going back to the concept of the guarantee, we are on a guarantee. If I took in 100 students from all of these surrounding districts tomorrow, it wouldn't generate another penny for the school district in terms of inter-district open enrollment. We would incur the cost for educating those students, and they'd be coming from,
056you know, obviously homes that are not residential taxpayers to our school district, but we would be educating those students. So again, being as deep into the guarantee as Chardon currently is, it does not benefit the school district in terms of having students coming in on open enrollment and increasing our figures in any way. Can I just add that when we did do open enrollment, I remember when we did do it here in the district, it was to balance out for the kids who left the district, because we were paying that money to other districts. So allowing us to fill empty seats, we didn't add classrooms. We just filled empty seats. It also allowed us to balance out what money was going out and, you know, make that even. So and here again, that all went
057away. So it's not like there's a benefit, like Mike said, to doing this nowadays. It was about 50 or 60 out and 50 or 60 in any given year, you know, for students that were attending or leaving under open enrollment under those current practices or previous practices. I have a question. Again, this may be a broad question, so I apologize. Sure. Are the guarantees for smaller schools, is that way we get the guarantee, or is there any reason to trigger guarantees for the school district? So guarantees basically, guarantee funding was put into effect by the General Assembly to address the fact that they weren't making comprehensive changes to the state funding formula prior to that point. So they said, look, you know, what we're going to do is guarantee that your school district, so it's
058not a small district or a large district thing. It is just the fact that changes in state funding were not keeping pace with where it needed to be, and the legislature said at the time to address that concern, we're going to put into place a guaranteed funding amount. Districts that were seeing declining enrollment that would have lost money under the formula, under a formula that wasn't keeping pace with the cost of doing business, the General Assembly essentially addressed that through creating an artificial guarantee, if you will. And we can, I mean, this is a long discussion to go down and really fully explain guarantees and why they exist. But in layman's terms, that's essentially what it was, is the GA said that we're going to, you know, guarantee a certain amount of funding while we're
059not fully addressing the funding model. Fair school funding goes into effect, and if you recall, at one point there was somewhat of an acknowledgement or agreement that this was a six-year phase-in. And since the GA was not fully implementing the fair school funding model as we had proposed that they needed to do in fiscal 21, one of the compromises was we'll maintain the guarantees while we're phasing in the model. Of course, now we know where we sit today with continuing to try to get to a point of full phase-in of the funding model, which is, again, to answer your question, that's why the guarantees continue to exist to prop up a partially implemented funding model. Okay. Thank you. But it could disappear at any point or any time. Well, and, you know, again, I think
060that's the concern is even with the actions under House Bill 96, what that's done is it's forced more districts onto funding guarantees, which we understand that the General Assembly does not like to fund districts on guarantees, and yet by their own hand they've pushed about $800 million deeper into guarantees to fund public debt by their own hand. So it's a complicated situation. More districts on guarantees and more districts deeper into the guarantee. So I think, you know, general trends here, you know, again, we continue to see kind of a steady, moderately paced decline in enrollment. You can see that by 2031 we're looking at just over 2,100 students projected in the district, you know, roughly about another 110 students down from where we're at today. I think that at some point we, and I've mentioned
061this previously in meetings, that we'll start to have to have conversations about, you know, how we address the number of students that we are serving in the district and what we do in relation to school facilities and so on. So happy to answer any other questions that you have. You know, encourage you to take a look more deeply at the report. Encourage community members to do the same. Deb and I are happy to answer any questions about guarantees, funding, what we receive for students, but, you know, again, really wanted to kind of touch on, and it was timely because we wanted to address this issue of enrollment growth and ensure that the community understood and the board understands that, you know, really a couple hundred students will not move the needle in terms of getting
062additional funds into our district but will contribute to cost. I remember back in 2012 when I first got on the board and they showed us one of these projections and I'm like, oh, you know, this can't be right. We had 3,200 kids back in 2012. So we're down 1,000 students since I've been on the board. And I have to say that these numbers, whoever figures them out, they're spot on. I mean, they are able to project these numbers here again with live births. And I always question, too, the fact that, okay, we have new housing starts or apartment buildings and stuff, but they seem to know what the projection is going to be. And I don't think it's just Ohio. I think it's across the country that this is happening, right, Mike? Yes. So it's
063not just Ohio. So it's just interesting to see the decline. Like I said, I didn't believe it back then, but it's true. I've watched it. They're pretty spot on with these numbers. Well, and I've watched over the years, you know, when you have a housing start, a house used to generate anywhere from one to one and a half students per house. Today, the data that's informing the model is less than half a student per house, is what we're seeing now. And that number continues to decline. And it's economic conditions. It's everything. People are having fewer children. And it's just what we're seeing. Didn't the average used to be like two or three per house? It's been a long time ago, but was it? Yeah, it's, I mean, in the time that I've been involved with
064enrollment projections, it's been, a housing start has been steadily declining. What that home is worth, I use that worth in terms of generating students. I had 12 brothers and sisters. That's a lot. We're not seeing that anymore. And I put it three and we ain't going any further. So, there's a difference there. I'd say the other thing that always kind of shocks me when I look at enrollment, for us, and the board doesn't deal with the administrators, doesn't deal with this, is we have like four, what I'll call, bubbles. And my kids are in two of the bubbles. So going through, I know just from experience, my own experience watching, my kids were fourth graders, now they're fifth graders. You have to adjust a teacher from fourth to fifth grade. Next year they'll have to
065adjust it back. So I feel like planning for those bubbles is hard, too. And I was looking today and there's a small bubble for kindergarten in 2030. I saw that. Apparently we're all going to make those babies again. So, I mean, that alone, when you look out to what our building, we want in buildings, it's hard because you don't want to overbuild the building, but you also have to move these bubbles of students through, which is incredibly difficult. Right. Well, I remember at Monson, there was a bubble that went through. And so some years you had three classes for each grade, then you had this, I guess you call it a bubble, we ended up having two classes for a grade. And it just, as it went through the building, you know, now it shifted
066to staff and everything to accommodate for the lack of students in that situation. So, anyway. So thank you in advance to the principals. You get to deal with that every year. Yeah. Okay. Seeing no further questions, we'll move forward here. Item 6.5, approval of supplemental positions, new and modifications to existing as detailed in the agenda item. I'm recommending your approval. So moved. Do we have a second? Second. Any questions or comments? Nope. Hearing none, would you please call the roll? Mrs. Bikenship? Yes. Mrs. Clark? Yes. Mr. Medjot? Yes. And Mr. Paternetti? Yes. Thank you, Madam President, members of the board. The next several agenda items are all approval of courses of study and curriculum materials. Just so I don't say it each time, for the board's knowledge, these were developed by our teacher teams. Dr.
067Klein brought a presentation to the board's curriculum instruction, superintendent appointed committee. These have been reviewed. They were made available to members of community if they wanted to come in and review materials. We had no feedback that I am aware of concerning any of the items that we're presenting this evening. And these do reflect additions and adjustments, either additions to our program or adjustments to existing curricula. I do want to point out, and it's our first item, is the return of family and consumer sciences and that course of study that we have this evening. And I am recommending your approval. Do we have a motion and a second? I'll move. I'll second it. Any questions or comments? So this is in layman's terms. In layman's terms. I was going to say I was reading the cup.
068You're showing your A. I am. I'm excited for it then. Okay. Any other questions or comments? Deb, would you please call the roll? Mrs. Clark? Yes. Mr. Medjot? Yes. Mr. Paternetti? Yes. And Mrs. Blankenship? Yes. The next item is item 6-7, approval of career-based inventory foundations course of study. I am recommending your approval. Do we have a motion and a second? I'll move. I'll second it. Any questions or comments? Deb, would you please call the roll? Mrs. Clark? Yes. Mr. Medjot? Yes. Mr. Paternetti? Yes. Mrs. Blankenship? Yes. The next item is item 6-8. This is approval of writing for careers course of study as detailed as the agenda item. I am recommending your approval. Do we have a motion and a second? So moved. Second. Any questions or comments? The more writing these kids can
069do, the better. Absolutely agree. Anyone else? Deb, would you please call the roll? Mr. Medjot? Yes. Mr. Paternetti? Yes. Mrs. Blankenship? Yes. And Mrs. Clark? Yes. The next item is item 6.9. This is approval of the AP seminar course of study for ELA as detailed in the closure and recommending our approval. Do we have a motion and a second? So moved. Second. Any questions or comments? Deb, would you please call the roll? Mrs. Clark? Yes. Mr. Medjot? Yes. Mr. Paternetti? Yes. And Mrs. Blankenship? Yes. Mrs. Clark? Yes. Mr. Medjot? Yes. And Mr. Paternetti? Yes. Thank you, Madam President. The next item is item 6.10. This is approval of grade 6 ELA course of study revisions as detailed in the enclosures and recommending our approval. So moved. Do we have a second? Second. Any questions or
070comments? Deb, would you please call the roll? Mrs. Blankenship? Yes. Mrs. Clark? Yes. Mr. Medjot? Yes. And Mr. Paternetti? Yes. Thank you, Madam President. The next item is item 6.10. This is approval of grade 6 ELA course of study revisions as detailed in the enclosures and recommending our approval. So moved. Any questions or comments? Second. Any questions or comments? I did look through this today and it looked more along the lines like I was reading about the health triangle where it talks about physical, mental, and everything. So it wasn't like health class. It was mental health and everything. Right. So I think it was a pretty good but not concerted curriculum, shall we say. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Any other questions for Madam President? Any
071other questions? I did look through this today and it looked more along the lines like I was reading about the health triangle where it talks about physical, mental, and everything. So it wasn't like health class. It was mental health and everything. Right. support school program monitoring of school issued devices MOU as detailed in the enclosure. I'm recommending your approval and we'll have just a very brief comment following motion and second. Do we have a motion and a second? So moved. Second. Thank you Madam President. Member sports this agreement is just in compliance with SB 29 which is the technology monitoring that we have to do and this is a third-party tutoring service that we utilize for some students in our district and this is simply their agreement that says they have the right and responsibility
072to monitor and notify devices in the event that some behavior would prompt that. So that's all this is. Any questions or comments? Hearing none, Deb would you please call the roll. Mr. Madjap? Yes. Mr. Patternetti? Yes. Mrs. Bikenship? Yes. And Mrs. Clark? Yes. Thank you Madam President. Next item is item 613. This is approval of the school resource officer memorandum of understanding between the Chardon Board of Education and the city of Chardon is detailed in the enclosure. Again I'll just have a very brief comment following motion. Second. Recommending your approval. So moved. Do we have a second? Second. Thank you Madam President. Members of the board. So Ohio law requires us to have an MOU between the Board of Education and the entity or entities that provide school resource officers to school districts. This has
073been a while in the development process. We've been working with the city of Chardon. Chief Nass and I have been working on this and pleased that we're you know we've brought that to conclusion and City Council approved this last Thursday evening and now we're bringing it to the board. There are really no substantive changes to the mechanics of the agreement than the way we've been operating previously with the city and the city continues to cover up to one half of the cost of the school resource officer that we utilize in our schools. So again we appreciate that partnership and the ability to bring the MOU to the board this evening. Is this the continuation of an MOU for our high school one or is this the additional for possibly for the middle school? This is
074this is governing the cost of the current school resource officer that we have. I would not speak for City Council to say it would extend to another officer or anything like that. We didn't have that discussion so this was really contemplating one school resource officer. The officer that we have at the at the middle school is what we I right now we term a duty officer. It's a purchase service okay much like having an officer at a football game or anything like that. We paid the rate to assign a duty officer. They're not a fully credentialed school resource officer they're operating as a police officer. So if we wanted to do that again that would be another MOU? Yeah I mean I think if we wanted to extend another full school resource officer I'm confident
075again I don't want to speak for chief or the City Council but they'd probably want to revisit that agreement that MOU at that point and have a discussion about how it would function in terms of funding and so on. This is for one one SRO that we're providing at the high school or for the district if you will because Jason will from time to time to come down to the middle school go to Calc go to park so while he's generally housed at Chardon High School we really consider him to be available for all the schools that are in even goes out to months months and from time to time even though that's out of obviously out of CPD's jurisdiction. Okay thank you. Any other questions or comments? No. Would you please call the roll?
076Mrs. Boncachette? Yes. Mrs. Clark? Yes. Sorry. Mr. Midyat? Yes. And Mr. Paternetti? Yes. Thank you Madam President, Members Board. Next item is 6.14. Approval of the proposal for phase one site assessment Chardon High School transportation and student parking lots. I'll have just a brief comment following motion. Second I am recommending your approval. Do we have a motion and a second? Second. Thank you Madam President, Members Board. This is simply a preliminary phase one site assessment of those two parking areas just as a preliminary measure so that we have the information and know what we're dealing with under the parking lots in the event that we want to more fully improve those parking lots we'll know exactly what we're dealing with under those you know again we parked school buses at Chardon High School for many
077years you know who knows what we might be dealing with in terms of soils you know the park in the student parking lots been kind of a series of continued extensions and we don't really have a great idea of what's underneath those surfaces as well so a phase one will give us some insight into that and help inform future development of those parking lots if we want to pave them or do you know do something different on the sites so this is just a very preliminary get the information so we know what we're dealing with. Will this address the need to take the gas tanks out? We that's a known condition for us and we we are already proceeding with a plan to remove the underground storage tanks but this will give us more information
078about the rest of those those parking areas as far as suitability for construction any I mean if school buses were leaking oil or something on the that gravel we'll know what we're dealing with and be informed about that. Any other questions or comments? Is this something like required by the state to do construction I guess you would say or just in the best interest to make sure we know what we're working with? It's it's a best practice for us to be informed about what we might be dealing with I mean it it's a natural part of what we would be doing if we wanted to for instance you know again we've been very clear that the vision is that we have a parking lot the back of Chardon High School create a second traffic loop
079and so on and what you don't want to have happen is that you put a shovel into the ground and find out that you have you know some kind of soil condition that you then have to remediate and there's significant cost associated with that so best practice would be to be informed understand what you're dealing with do some soil borings look at the history of that that site and understand exactly what you know what what you might be getting into before finding out the hard way which is when you put a shovel on the ground. Last year I remember we had to pay for a engineered fill at the new site yes is this the kind of report that would trigger that kind of thing? It would certainly inform us of the need to do
080that like so there was probably one that these done absolutely yeah we did we did yes we did a phase one over at Washington Street as I said it's just a kind of a best practice thing that we would do before we would even start doing any kind of construction over there. So this be free proposal on what we're gonna pay and or build there right and it and it gives the architect good information to work from them to say this is what we're going you know we're going to need to stabilize soil or do whatever it is that that we need to do here so that we can give we can put accurate numbers and when I say we the architect and construction manager or whomever can put accurate numbers to what that project
081might require us to do anyone else then which please call the roll this is Clark yes mr. midget yes mr. paternity yes and mrs. Blake and sure yes thank you for next item the six point one five board policies first reading there's one port board policy which is the parent Bill of Rights there's just one word change one revision and that for clarification again this is first reading so there is no board action owners takers yeah that was done an error next item is item six point one six the board policy second reading these are the cybersecurity policies that we mentioned at the last regular meeting and there has been no input on these policies so presenting these for second reading and I am recommending your approval so do we have a second so James
082can have James these are the ones that were triggered by the new legislation requiring house bill 96 requiring us to have a cybersecurity plan and reporting and testing and so on impacts that's perfect and we've already been doing many of the things that are in this policy these policies this is simply formalizing checking the box because I'm Devon I are sure that the auditors will request that these evidence that these policies are in place any other questions or comments which please come roll mrs. Blankenship yes mrs. Clark yes mr. Majet yes and mr. patterned Nnedi thank you madam president for that concludes my section of the agenda the secret okay well thanks Mike that was a big a lot thank you madam president members of the board first item my agenda is the treasurer CFO
083report before I get into the financials we did have another fiscal advisory meeting with the team if you recall last month I reported on the first one the fiscal advisory team did review the four five-year forecast forecast and and I kind of have some notes here we shared a document that talks about school funding made simple that they really appreciated they did ask like what other districts are paying fees and what are the fees so reported all that data to the committee we talked about the GFO a award we talked about incremental levies they talked about you know what other district has income tax so they talk about a lot of different things that the fiscal advisory is an awesome team like I said it's 77 community members two community members that are staff and
084then Mike Karen and I one thing we talked a lot about were interest projections and what interest rates are we do have investment accounts that we started and if you guys recall in 2023 in 21 our inch our annual interest was thirty eight thousand dollars I mean in 21 we had a point one had a point one six interest rate point one six percent so then interest rates went all the way up to five percent as we were growing our cash balance now our cash balance is coming back down again so last year we closed out the year one point four million in interest which was thirty thousand off our production which I was very close is pretty excited about that this year you'll see in the forecast I projected that interest rates were going
085to come down along with declining balances why we look at market trends have a hold market analysis we looked at with the fiscal advisory committee I did pick that up I thought that number was a little low because I did lock in our treasuries for another six months so I picked that up to almost a million so you'll see that it's in the assumptions of the five-year forecast but we typically don't talk about other revenue but we had a big conversation at our advisory committee. I think with interest rates that's hard for anybody to predict because you don't know what the feds are going to do at any given time so the fact that you were that close in your prediction for your five-year forecast is your estimate that's great but I think another thing
086to point out correct me if I'm wrong we are limited into what we can invest in oh absolutely absolutely so it's not like we can just go out there and invest in the stock yeah I get a bit quiet now we can't yeah we can't I think that's important for everybody to understand we can't you know we are doing certain things we can yeah it's very safe investments this is taxpayer dollars so it's money markets it's treasuries it's very very safe investments so that you you know you never go in the wrong direction with public funds we talked a lot about income tax and I brought that up earlier but we did a whole chart we actually did an estimate on what an income tax would generate in for our district and it goes all
087the way to if we lost say that that property tax bill went on the ballot and we lost all of our property tax we would have to do a three and a half percent income tax to get back all the revenue we lose from property taxes and that would just bring us even so I mean to move forward so that was really interesting we talked a lot about that what's the what's the income tax rate in Berkshire a one percent one one percent I believe additional property taxes yes yeah they have they have property tax yes and the state was awesome you email the state and they give you this whole projection based on the people who live within your district so that was that was super cool everything away yeah yeah so if the
088if that law or the not law but if the it goes on the ballot for no property taxes right the constitutional amendment I was just trying to do some care of Paris and so what that would look like I thought it was really interesting I'll send it out to you it's it's linked but I'll send it out to you so you guys have that projection yeah we talked a lot about master planning and the presentation that you all looked at a couple of months ago with reprogramming or you know the one to two year plan a three to five year plan and the you know the five plus so we took a good look at that it has to say that most of those individuals favored the reprogramming they thought that was what should be
089messaged to the with the community because you know the next step on this is just messaging us is just talking and and seeing what people would get behind they favored the reprogramming of the high school and they were torn between high school middle school okay so but they liked that after they felt those two buildings were the one that needed the most attention high school mainly okay we will eventually go out to the community in the new year yes yes absolutely advisory committee yeah okay my thought process is with some of the transition that we have in the board that we would wait until January kind of develop a consensus among you know the new board members and existing board members and using this input from the fiscal advisory committee to you know if you
090know that is the focus then we spend the second semester beginning to go to the community message the and and if it is reprogramming and that everyone's of that mind and if it's high school if it's middle school if it's both whatever it happens to be that we then you know put our put our energies into into building community understanding around that yeah I mean I keep looking at it as a board member who's obviously has two years left we have to do something reprogram to get a cost the leaders with a cost so figuring out what they want is definitely important that's very important person right right either way we have to ask for money at some point and then lastly what the committee does is they try to brainstorm ways to generate revenue
091okay and somebody came up with an idea because they sought another state of putting ads on buses but here in the state of Ohio we're we're not allowed to do that sways the kids yeah so that's that's I think it's a lot but I know I thought that was really cool like oh yeah never even thought to do that Kingston has a Kingston has a windmill down there I mean how much yeah I don't know if it's even running right now is it yeah put a pause on that wasn't doing anything useful dealing with some issues with that okay yeah it was running there for a while but I don't know last I heard it there was some maintenance but I don't know did they put that up for income though I don't know the
092real reason why they did put that up I remember I remember when they did it it was part of a green movement type of thing where they wanted to you know be energy-efficient there was and and reduced cost to the school district and so on I don't want to speak out of turn to I know that they generated a plus or not on that I just know that recently it's been kind of a difficult situation because it doesn't realize that it is well and I I know only because of Lincoln's wind tower there some of those companies who built some of the parts for those wind towers are no longer in business so I think that's making it a little difficult to get some of the maintenance issues and stuff taken care of no realize
093that yeah so so moving right along to our financial summary but I do want to mention of course in the agenda there's AI both a podcast and a video for the financial summary using Google notebook LM our cash reconciliation always the first report we look at we have 31 million fifty three thousand four seventeen in the bank we had a pesky forty cents that was hard to find and we had to close so that I could have the financials done for this meeting but we found it so it was an overpayment on a federal deposit so we are balanced book to bank we always look at our cash summary we have three funds that are kind of running in the red way in the far right one you know this third column which we always
094look at it we'll see it in the charts later which is PI we're just setting up a lot of jobs we're doing a lot of requisitions we know taxes are coming in March so we're you know we're pushing through this so that's nothing to worry about again we talked about this last month workers comp is posted after every pay and that keeps coming out of the red as we process payrolls at st. Mary's we have we do a pass through of their money from the state comes through us to them we know how much it's going to be we do not get it all until February but we let them spend it knowing how much it's going to be and then of course the rest are grants which we use first and and then get
095later so I know this one looks confusing but we always look at the spending plan right and we compare to the May forecast well today we have the October forecast so what I wanted to do was kind of show you this is this is how we know and I mentioned this last month our revenue was 1 million we collected 1 million more than anticipated our expenditures were really close to only sixty three thousand under budget so on the top it shows the comparison to the May forecast so what I do is I take this data this is what I plug into the October forecast I lift up the revenue by a million so now my revenues only two dollars off right I lower my expenditures or I pick up my expenditures or I true it
096up where the expenditures are only a two dollar difference now to make it easier to understand I have this little link down here I see if I can expand this report this shows exactly all my AI comes up see cheat all the time so my so this shows exactly in property taxes and property taxes were always under because the the county certifies 98% we collected what one on one point something so I always have to pick up taxes state funding if you recall we modeled the governor's plan which was flatlined we didn't know what was going to happen with buying a budget when we did may well now we know what happened and we got additional funding for the report card so now I can build that in so I picked up our state funding
097I also picked up interest we talked about this a little earlier I picked up interest another two hundred thousand and then if you recall our advances were a hundred thousand more than we thought they'd be last year so when we get it back we got a hundred thousand more so that's where that all added up to the one million and then I made some adjustments you know the sixty three thousand in expenditures as well so again there's the million those are the adjustments I made so that now these are the same and that's why it's only two off I did the same thing for expenditures shrewd them up so now our budget our appropriations I'm going to ask you to approve later all match our five-year forecast okay so we always look at what did
098we collect this month in September compared to last year in September and Andrea I think you brought this up last month where the collections were different so yes I mean we collected all of our taxes this month where last year we collected our taxes a little bit later so it's considerably less we collected one million nine hundred and forty thousand in the month of September 25 our expenditures we spent two million eight hundred and forty three thousand again our expenditures we spent less than we did last year and mostly because of capital outlay we were really paying hot and heavy at the beginning of the year at four million of you know capital outlay on the transportation center alone we're going to see that number change all year that we compared to where we were
099this time last year but this was really interesting because we have more revenue that we did this time last year easy to explain last year we haven't collected the homestead and rollback and this year we did so it looks like we've collected more so again the timing of what these taxes are coming in but the expenditures we spent so far this year eight million five hundred thirty two we actually spent less so far on salaries this year than we did last year this is what we're going to see is the effect of the EPC buyout okay we're going to see this and then it's going to start going back the other direction but it is really showing in the five-year forecast so it was a really good timing on EPC buyout our month of salaries
100about 1.7 million we spent 4.6 so far this year six 26 days I said last month that we were going to lower the salaries a little we didn't they're around the same in the forecast but moved around the star is where we are right now you can tell these are the three pages I thought this all the time every two week pay and couple months out of year right guys we all like those three days our general fund bail is 25 million 561 after purchase orders lower 22 million our average spending 3 million 441 well under we were at 2.8 148 days before open purchase orders but the most important numbers 128 two days after open purchase orders we're starting to move down we talked about this every month road these numbers will keep coming
101down we get to January and then we'll start to see them climb the ground food service so food service was in the deficit I thought this chart looked really weird but last year we were buying equipment the red line is last year the blue line is this year I promise food service I do a plug for the coffee shop okay coffee shop opens and isn't 720 daily okay if we get a fresh coffee in the morning the good thing about food service and I added this extra slide is the food service we're buying equipment started the coffee shop we need this fun to be about 300 thousand the fun has too much fun so they are working real hard we if you remember last year we reduced food prices and we still haven't increased them
102yet so our food prices are lost the lower save the families and the kids money and we're also buying a lot of equipment and it's going to go in that direction we see it going in that direction is there a reason we ran this up to so we didn't run it up okay do with other funds during free lunches yeah there was universal free lunch okay so we saw a fun and we're not the only ones this is very typical across the state but we're not just by I mean we're buying equipment that's needed but we also last year voted to lower the lunch cost right right to help the families as well so yeah we're buying dishwashers and new ovens and smelter in the high school and well it's a combi oven let's not
103just find a nice little smoker we need to go have a barbecue it sounds like use hickory or mischief not like I know anything about that I see a new PTO fundraiser coming here got a barbeque if you recall on the cash summary you saw the red with PI and again see here's where we are we're we're spending more than we actually have in that fund but I got nothing to worry about we'll get taxes over here in March this funnel from right back out of the red we did receive 131,954 that was all homestead rollback that we got in September so your date about 1.1 million what do we buy we made a big payment on the transportation compound but we also did some painting at the middle school we got a permit we
104paid for a permit with the city for potential new tennis courts and we put some guardrails up on that loading dock out front of the transportation self-insurance fund lost forty thousand two hundred and eleven this is the first month that all staff members made insurance contributions we do have we're still experiencing some high claims and Mike and I have met we are working on the renewal be working with the insurance committee next week or so medical mutual says they're seeing incredibly high so they have done their projections and our new reserve amount which we have been given is two point one million this is the highest I've ever seen the reserve amount jump since I've sat in this chair it usually goes up a hundred thousand at most but it went if you can see
105our reserve over here for one point eight million to two point one million so the choices in our renewal that we're going to be discussing with the insurance committee they're they're out there they're you know nine ten eleven so I thought we did really good so that's our thing does anybody have any questions on the financials any questions or comments okay board next item my agenda six point two is a generous donations is detailed I am recommending your approval motion in a second I just want to say most of these are for the shard and care closet and a lot of them are anonymous and you could go right on to their link on Amazon and just order it and have it sent to the school no so we don't even know where a lot
106of these come from people don't even want to be recognized they're just sending stuff to the school which is really cool and they told me I could make my homemade soap for the closet so I'm stoked. Mrs. Umbruster do we know how kids are given we'll say access to this closet or I I know they sent out a brief picture of it but I wasn't quite sure my understanding is any student that presents with them okay yeah because it's all personal hygiene. Any other questions or comments? Well thank you to our community for their generous donations this is I say it every month it's it's overwhelming to see how well or what our community does for our students in the district so thank you. Mr. Mediat? Yes. Mr. Paternetti? Yes. Mrs. Blankenship? Yes. And Mrs.
107Clark? Yes. Thank you Madam President members of the board next item my agenda 6.3 6.3 is the equipment disposal as detailed in the associated closures I am recommending for your approval so moved do we have a second any questions or comments about equipment disposal? Mrs. Blankenship? Yes. Mrs. Clark? Yes. Mr. Mediat? Yes. And Mr. Paternetti? Yes. Thank you Madam President members of the board next item my agenda 6.4 6.4 is we're still calling it a five-year forecast even though I'll be submitting a three-year forecast to the state with assumptions is detailed in the associated enclosures after the first and second I'll give the presentation but I'm recommending approval. So moved do we have a second? Second. Okay here we go again there is a they call it AI brief it's like two minutes and like
108not even two minutes like less than a minute it's like the three main things and then there's a link to a video it's a four-minute video on the forecast but I'm gonna give the presentation as I always do so first we always talk about our methodology which is communication collaboration analytics with key personnel everybody gets together superintendent, director of student services, assistant to superintendents both of them and we capitalize on grants we always talk about local grants, state grants, federal grants and I added on here transportation services because we're starting to add some services over there we're making some revenue which is really exciting and the future of vocational services too that's another area where we're going to start generating some revenue so I added that on for this year. Next is a important reminder
109again as I said this is a three-year forecast it's the current year plus three forecasted that's what's required for the state but Chardon schools is preparing a five-year forecast and will submit the three-year the five years just better for planning it's an estimate it represents information we know right now today that's always really important because circumstances in Ohio always changing inflation, state funding, the tax collections, the forecast makes a bunch of assumptions and this page or this year it's no exception to the rule the assumptions are 59 pages long this year but they are a lot of charts so it doesn't I don't think it's a 59 page read Dr. Hanlon thinks differently but it is linked here for you know your convenience to the actual assumptions and it's linked again further in this presentation
110so the first thing we like to do in the video says it this way is let's look at the rear-view mirror let's look back let's see how we did right so I always like to compare May to what happened at the end of the fiscal year right because last time we looked at May so our revenue was down but not by not by much our expenditures were also down and we spent more we had a bigger deficit so our ending cash balance we projected would be 169.41 was actually 169.38 it was like 2000 yeah it was very close now but what even made it better though is I always project we have about 300,000 in open purchase orders the open purchase orders we narrowed down to 70,000 so we actually came out 226,000 better than
111anticipated from the last forecast and that's that's always a good thing and we always talk about why because of the comprehensive budget management and revenue and expenditures so now let's look at our October forecast this is the first one for fiscal year 26 blue lines are the revenue gold lines are the expenditures you know as you can see the gold lines are larger than the blue lines which is deficit spending we're spending more than we're receiving and the black or the dark blue line is the cash balance where we're trying or we're not trying but we did this budget to align to the five-year forecast to the 2023-28 success plan with a concentration on all the things in the success plan which is safety security facilities operations communications a fiscal responsibility and most important the
112engaged student learning so we look at revenue and again we're comparing revenue to May so the May forecast projected our revenue would be 39 million 764 and October 4802 so there's that million 38 number again okay we saw that in the monthly financial and what was it we saw what it was already it was some taxes it was advanced money it was a little bit of interest right and state was really the biggest part of it because we modeled May to be flatlined on the governor's proposal and it ended up we got you know our four and a half stars which we're very excited about so I carried that out of course the next two years and then I flatlined it after that because honestly we don't know what's going to happen after those two
113years in the state it's very very very hard to project interest again very hard to reject we talked about this a little earlier it's currently four point four percent down from five point one one last year and so I have that decreasing in the forecast that's an assumption advances you know they were up a hundred thousand we talked about that earlier and then we always have to keep in mind that we moved that mill over to PI so we have some PI money and that's why we're able to do some of those extra expenses over there so when we look at our revenue in a whole you know the you know the charts is 69 percent but in all honesty seventy four point five six is from property taxes this part down in the state
114section that's just what the state pays for those homestead or rollback taxes so it's it's taxes it's just paid for the state instead of by the individuals who qualify so seventy four point five six is this tax money sixteen point four one is state and nine point oh three is other and those are the things like you know interest and catastrophic costs and you know those extra things that we try to bring in so the six percent is property tax via homestead exemptions yes as a state going up a little bit I thought was like fourteen percent yes it went up because we got the four and a half star rating our percentage definitely went up a little bit you are correct keep in mind we were and this is where we circle back to
115what we were talking about before we were getting we get guaranteed funding we're on the guarantee the legislature added that performance on top of that incentive if you will on top of that okay they didn't put it through the formula so we're we're seeing that as an additional revenue which is why that state number goes up a little bit so it's because of the tied to performance correct yes absolutely cool so we look at revenue we always look at our top top you know to top are the two largest revenue and I got a lot going on on this chart but 26 is where we are now in this 25 million 241 that was what was set by the Jogga County Budget Commission I have to go to a tax budget every January for the
116following year and so that's the 98 percent that's what I need to use so that's what we have for 26 but down here what I've got going on is I've got our valuation increases now everybody talked about 23 you know and how high up the valuations went right and and district Scott was so so-called a windfall but what Chardon has is our taxpayers are protected by House Bill 920 so again I always say that as our property values go up our tax rates come down with the exception of a little bit of inside mill you don't see much of an increase so when we had our 23.85 and that was what our average was and that was the average of all property tax commercial and residential we saw a 1.4 per 6 1.46 percent increase
117in our tax revenue okay because that's what happens which mind you is an even inflation we talked about the collection rate our collection rate was 101.65 our assumption is that we'll have a 0.85 valuation increase for this year but what we really need to look at is the update year is 26 and I'm hearing it's gonna be double digits again so we put an 11.54 that again that's an estimate but that's what we're looking at keep in mind that's a valuation increase yes yeah not a tax increase not a tax right for us because again we still are above the 20 mill floor yes most of our taxes will be rolled back millage rates will be adjusted downward House Bill 920 to protect the taxpayer against that inflation that valuation increase as a really valuable
118and you can see it the valuation increase along the bottom there's little 11.54 which will generate a 1.1 percent increase roughly for our district so excellent point secondly we look at state funding and there's two kinds of state funding there's unrestricted state funding which means we can spend it on whatever we want and then there's restricted state funding that means we have to spend it on specific things restricted state funding is on the right I'm going to talk about it first it did a large jump in 22 what happened in 22 the student wellness money used to be in its own fund and then they dumped it all into the general fund also we had threshold cost nearly doubled they did a new formula calculation and we and we were one of the first ones
119to jump all over it well now everybody's applying for it so all the numbers are going down and we're losing money so that's why you see the back end of the restricted is dropping our student wellness goes down every single year and our threshold cost is probably going to go down as well in fact it's it's showing that already on the left is the unrestricted again we talk about 21 we had in 22 we saw the decrease from the fair school funding formula so actually when that formula went into effect we lost state funding we're on a guaranteed just we're a guaranteed district with a slight increase over the next five years primarily for transportation there are some other things other than just the formula that they add on for revenue and transportation is one
120of them and then of course we got the performance bonus for the 26 27 report card and that's assumption goes clear through 2030 so like I said before I flatlined it after these two years because we don't know what's going to happen So you're assuming that bonus we continue presenting a good report card to get that bonus? Again hard to say beyond the current biennial budget because we know we're we will have a new governor coming in there'll be could be completely different priorities concerning where school funding goes and this current performance piece that we're seeing is was just a layered on strategy to to resolve the budget this go around so I would not assume that that is going to survive the night the new the next governor coming in with their school what
121maybe their school funding priorities are. Historical trends though I look at as well as that and historical trends usually never go down do either level or go up so I have to keep that you know when I'm doing projections I have to look at that as well so I look a lot at historical trends. Now we're going to look at expenditures and again just like revenue I compared May to October again these numbers look very familiar we saw at the beginning with the 63,000 what did I do to true up I decreased purchase services and I decreased supplies because based on what it was looking like so far this year and our historical averages on those I could tighten those up a bit so that's what I did we increase our increase in 26 to
12228 includes personal services related to employee benefits I had to pick up benefits because we already talked about this those are going up I moved capital outlay you know there there and we'll see it when we look at the chart capital outlay is going to PI we are not running capital outlay out of the general fund anymore just the technology just the Chromebooks and the networking and the phones and that type of thing this forecast actually includes expenses to cover the reduced fees for supplies and athletic clear through 2030 it was a discussion with the fiscal advisory committee and they would like to see us do that as long as we can so that is included in here and then I also included 3% inflation for both supplies and purchase services and whatever capital outlay
123was left left to account for inflation so here are expenses 77% of our expenditures are for personnel so you have salaries and benefits this is not unusual looks the same as it did last year and the year before and the year before the only thing that's a little different is if you remember last year this this yellow was huge because we had big capital outlay expenditures so you know we're now we're trimming it back up again it going back to normal and then again you can see on the chart this is when we did we bought it we did the blight work we did you know four point nine million and now we moved to the rest of it to a different fund and this is back to standard regular general fund expenditures and that
124makes sense so we always look at the two biggest just like we did in revenue so salaries fifty three point one percent of our expenditures you could really see the buyout we purchased to the buyout in these two years and then we drop back down again and then we'll build so you can see the savings from the the retirement buyout we increased some positions in 2026 for vocational programming and then we had two negotiated agreements negotiated through 2028 which are two percent two point six percent on the base for both certified and classified staff now this forecast for twenty nine and thirty has a one percent holding we call it for salary increases because we don't have negotiated agreements for those years yet so it's a one percent increase plus steps okay so two point
125seven percent increase so that that potentially will change it will know more once we work out the negotiated agreements benefits benefits steady increase it's twenty three point nine nine percent of our total expenditures last year was twenty point eight two so we can see you know benefits are increasing I modeled ten percent for 26 and ten percent from 28 to 30 from what we're seeing for medical mutual from what Mike and I are hearing from our meetings the costs are expected to rise medical costs are expected to rise we are taking measures to do everything we can to keep those costs down but that seemed like a very fair assumption because other districts in Ohio are experiencing 20 plus increases and we're not seeing that so we're sort of lucky and then of course our
126benefits also includes our retirement which as salaries go up so does retirement expenditures we're getting there guys okay so here are the assumptions interest currently at four point four percent it's aiding an increase of revenue along with the change in state funding and increase inside mill that's why we picked up the revenue that one million thirty eight thousand we saw it a million times we just said negotiating agreements are in place to 28 we have a holding spot for 29 and 30 we talked about capital outlay only includes technology because everything else was moved to a different fund for the transportation business affairs compound we we still have built in this forecast a very robust textbook replacement we've done that for the last few years and that's in there clear through 2030 again we do
127not have we're not going to be charging fees or this forecast does not include the charging of fees through 2030 and it does include summer school summer school we feels very valuable so we did include the cost of summer school clear through 2030 could you just go back to that bullet point there the previous the athletic fees and so on no I'm sorry just the bullet point okay and update the board on the total number of where we are since we've started to do that return to taxpayers would you like to see my next screen oh my very next screen my time my very next screen is taxpayer savings or community participants now we understand this isn't a one-to-one not everybody in the community gets the savings but our parents when fees were reduced it
128was about 200,000 but then when we reduce even further and we completely eliminated activity fees for not just athletics we're talking for band and you know a lot of the other programs as well it saves roughly five hundred and sixty thousand and I say roughly because I have to calculate like what I saved or what I'm spending now in supplies that I wasn't spending before and you know it's it's a calculation so we've saved our parents roughly 1.8 8 million dollars over the last four years and by eliminating fees so that's pretty awesome and and my favorite quote here is to allow more opportunity for high achievement for all students right so the the you know the bottom line or you know what's the surplus deficit it's a lot of red I know it's not
129terrible we are going to deficit spend this year about five hundred thousand that will continue to grow to 2030 where I project about seven million of deficit spending and a negative cash balance again on the bottom of this slide is the actual report that goes to the state and then the assumptions report that you know that's 59 page read when you need something to fall asleep at night so here's you know dr. Hale and I wanted to talk about some proposed changes to property taxes that are out in legislation right now these are not included in the forecast these are just things that we have to watch out for right that that could affect this forecast so the very first one is the piggyback and what the piggyback is is a homestead owner occupied credit
130this is already passed law so the Jogger County Commissioners can decide to match our homestead a rollback to give the the people who qualify a bigger tax break and they don't have to pay that but unlike the state who reimburses us for that we will not get a reimbursement okay so that would be a loss of revenue at three-quarters of a million a year starting whenever they decide to do it and again they have the ability to do that now it's in law it's in house bill 96 so it has something I watch for it is not in this forecast house bill 186 is an inflationary cap on the 20 mil floor districts Chardon is not a 20 mil floor district we are 28.31 I believe is what our millage rate is right now so
131we're not close so but if we ever became a 20 mil floor district this would affect us there are 267 districts on the floor right now that could be affected yeah Berkshire as well yes the next one and and this one is concerning I want to take a little bit of time on the board to talk about House Bill 309 so what 309 does is it gives the County Budget Commission authority authority to do what it gives them authority to change the decisions and it changed the vote of our levies that the community has made it changes decisions that the Board of Education has made so it gives the authority of Budget Commission to come over top and decide you know on expenses and revenue what the district needs no it is that night and
132it has not been passed it did pass on the house has got this got to go to the Senate and to the governor so now is the time we should be contacting our state legislators this this one is is concerning House Bill 335 they're making changes to it it's in committee we originally came out they said a 1% it was it was you could only get 1% in your appraisal renewal but they didn't say 1% of what sounds like 1% of total revenue is it 1% taxes is it but then they just changed it today but they didn't vote on the past but I had to include it because it made more sense it was on an annual cap on inside millage to inflationary the rate so if inflation was 2% the cap was 2%
133doesn't really affect us much because our rate our increases never inflation so we'd be fine on that as far as I can tell House Bill 420 eliminates continuing levies altogether that is all we have we only have continuing levies would that mean no more new ones if they wipe out our old ones I you know don't know don't know yeah just don't know I don't know what the details of that look like if you have to go on the ballot all the time but knowing could have if maybe they'll term all our levies at a certain year interval I don't know but it's concerning right probably I don't know how many districts are in the same situation worry about we are lucky to have the continuing levies some districts are on the ballot every other
134year sometimes every year depending on what kind of levies they have been we are very fortunate with that but yeah if they were to take all that away from us who knows where we would be doing great so House Bill 421 allows voters to place measures on the ballot to reduce our inside millage so currently we have three and a half a general fund inside millage and we have a mill over the PI right so it would allow voters to come in and say well we don't think Chardon needs four and a half they only need two and a half and they would take and roughly a mill to us is 963,000 that's what that's a lot of money but the the really strange thing and the part that Mike and I we've talked about
135this we don't understand is the first ten mill in any community is split up between a bunch of entities so if we lose it somebody else could pick it up so I'm not sure how this is gonna work you know like if somebody gets it can we have the voters take it away from them and then we can take it back I don't I don't know how that works that like good so you could whatever that 10% is take it from the school gets give it to the city or something it could it could happen yeah that could happen so are the county or you know or another taxing entity so I don't have all the details on that but it did look very concerning this next one is really interesting House Bill 422 it
136raised the voter approval threshold so if you have a levy that's over a mill it has to pass by 60% if you have a levy that's is over two mills it has to pass by 66% so if they take away our continuing levies back to the voters we gotta pass everything by 66% now I don't know if anybody's looked at our levy history but since the 70s I think we've had three that may be passed by over 60 I don't even think I don't even know what we're at 66% levies are probably higher than that two mills or yeah yeah yeah they sure are and then lastly I threw it on the bottom because this just happened the Senate came back I know the this is this is still in the house vetoed item 55
137which would greatly expand the Jogger County Budget Commission authority to reduce voted millage now my understanding this one up here with the Budget Commission overwrites that so I think it gives them even more authority than that veto line did and a lot of these are crossing they've got these bills all over the place and a lot of them are crossing again none of these are in our forecast I I just wanted to mention them so this kind of leads into this Ohio schools for balanced property tax reform and this is just one thing a lot of school districts across the state are working on is what's called balanced reform and I just want to share some of these stats with you because I thought this was super cool so Ohio is the 45th now in
138the nation state funding for public schools okay that's our short 50 states Mike for 45th okay in 1991 homeowners and farmers paid 47 less than half the percent of education for a student now today homeowners pay 70% okay and the state has lowered their side the cost of running schools goes up every year we have inflation but in 22 years a school funding has grown less than 1% a year when adjusted for inflation I guess is really sad right and then schools are being asked to do more if you look at some of these other house bills that are out there you know all the things that they're asking us to add and the different regulations so you know and then this talks a lot about facilities and shared services consolidation you know we're being
139asked to do more then we have Ohio is out of balance I love this chart down here it said the state has shifted the cost of educating directly to the homeowner so 20 years ago it looked like this and now it looks like this okay and and how did they do this a lot of it is from public utility and commercial correct Mike a lot of that is shifting to the homeowner built into our forecast I didn't even talk about public utility there's a new law HP 15 that lowers the the valuation amount taxable valuation amount for public utility starting in 2027 it's 88% right now it goes to 25% and so that was a big jump it was over 300,000 a year for us starting in 27 at a loss what did that law
140do it saved public utility companies and it pushed more burden back on to the homeowner so those are the kinds of things that this this flyer is talking about what can we do we could talk to legislators you know we can share our facts we can let our community members know you know we understand too that the taxes are high and we need to do something there needs to be a reform so where does that bring us to the levy indicator so our cash you know our cash reserve has grown through careful spending obtaining and grant funding over the last few years currently ten years historic it's ten years from the last levy okay so it's not ten years from now from our last levy in 2018 we're projecting one in 2028 so that's a
141ten-year span that is a record in Chardon we've never had a ten-year spanned without a levy so with no new revenue our cash balance we saw this at the very beginning is a negative three million here's our decline this is a really cool chart on the left side because it shows the difference this one down here is our May forecast and it shows how we picked it up a little bit and we talked about all the reasons we picked it up so it looks a little better than May so that's that's a good sign so a reminder you know the the forecast is an estimate our ending cash balance for this year 16 million 443 we have responded to recommendations from the Jogga County budget commission to address our cash balance we did one-time purchases
142we moved one mill to PI to continue this venture and this this recommendation there are numerous variables out of control you talk about them all the time we brought them up at the beginning state funding property tax all those scary laws that we looked at the five-year forecast updated every six months the next updates February 26 but I do want to do an update in May because the May is just so valuable and in February you don't even know what the second tax collection is yet so May is closer than the fiscal year we're allowed to do extra so I would like to do an extra forecast in May of each year February and August yeah okay so that's what I was going to ask because I know this year it's usually November and May
143yeah it's February and August and I think it's to give the state more time to look at everybody's forecast to see who's in fiscal you know emergency or needs fiscal help so but what they don't realize it's really bad timing for us because in August the school starts we don't even know what our staffing looks like at that point yet you know we kind of know but still making all kinds of changes the school year is just beginning it's very difficult time actually February is usually when you do the budget commission yeah so is that going to be yeah move to January no it's still February yeah yeah so yeah I have to do this new forecast of the numbers no okay probably have to use this October forecast for my tax budget that's probably
144what we'll need to use okay we're done is there any additional questions yeah I guess one thing that comes to mind is the the House bill about the budget commission the authority to take away tax pay approved levies I mean didn't their own budget commission do that last this past year to West G what's the what what new is being introduced well seems like they're already doing yeah at least in our county yeah I was talking to someone they said do they do that in all counties and I said I would guess not based on the legislation here I don't know why ours are doing it but that was why we had to spend money West G just got it taken away because they weren't spending it so do you know why they're what's going
145on there with West G well like West G what she had and a lot of legislation is geared towards emergency levies and West G had two emergency levies now emergency levy is usually something a school district will put on the ballot when you know their boiler exploded and and they've got this major they don't have any money right so right they're gonna go in a fiscal state of emergency so they'll put this emergency and it's supposed to be temporary okay so West G had two emergency levies that were temporary when they were put on but then they they they run out after ten years and you can just renew them so they just kept renewing them and they became kind of like continuing levies for them or like you know regular levies but the Budget
146Commission came over top and said well explain to me what your emergency is you have 20 million in the bank they didn't see the need for the emergency now I can tell you that the Budget Commission has given us presentations that you know your cash balance to expenditure should be under 40% and ours is for the entire forecast right so you know I think we're in a great spot but you know the the legislation doesn't give any set of rules so it was because they were technically emergency levies that's why they withheld mm-hmm yeah and they even recommended that they change them to substitute levies which if you look there on the the next ballot of changing both of those emergency levies to substitute I saw that mm-hmm and that was a recommendation of the
147Budget Commission okay I think we're good yeah any other questions or comments about the five-year forecast that Deb presented well thank you Deb I know you've got a lot of time into this and you are different than a lot of treasurers where you monitor this basis you don't like wait until it's due so thank you for that okay this is blanket chip yes mrs. Clark yes mr. Medjot yes and mr. Paternetti yes okay final item of my agenda six point five six point five is final appropriations amendment number two matching the appropriations or the expenditure total in the five-year forecast as detailed associated enclosures I am recommending for your approval second second mr. Paternetti yes mrs. blanket show yes mrs. Clark yes and mr. Medjot yes thank you madam president that concludes my section okay
148that takes us to board reports so we start off with the foundation Andrea Dave referred to it as hurting cats we're trying to have a meeting so hopefully at the end of October I'll have more to tell you but we're all really busy okay Todd is a legislative for Auburn I don't he did not give me anything did he give you anything for this okay I guess that takes us to James okay let's keep going so yeah thank you to Mason Cole our communications department they prepare the stories and the pictures always do a great job of showcasing the good things go on our school district so starting up tonight we're gonna start with the care closet we just approved some donations for that this evening CHS recently opened its care closet which provides essential
149hygiene items and school supplies to all students in need the care closet which was organized by CHF staffers Kelly Decato Megan Wessels and Joan Blackburn has received much support from local residents and businesses who have been incredibly generous both in their donation of supplies as well as monetary contributions thank you to mrs. Blackburn mrs. Decato mrs. Wessels for organizing this initiative and then I'm gonna give my plug for the coffee shop also new at the high school the Chardon coffee cafe recently opened for business the new cafeteria offers coffee and bakery items as well as specialty drinks for students and staff needing an early morning pick-me-up along with providing delicious drink options the CHS coffee cafe also provides work and leadership opportunities for six student workers on top of making and serving drinks these students
150are also in charge of stocking the coffees bar inventory the coffees coffee bars inventory as well as keeping all services areas clean and presentable they also greased is the staff as they enter and offer any assistance needed with self-service beverages and on their first day of service they actually served over 90 drinks and over to CELC the students learned about community helpers in September one of the helpers this student the students learned from was a veterinarian students use their senses to try to figure out what dr. Noonan had in her feely boxes a stethoscope dental tools and a post-surgery collar students looked at x-ray images of pets who swallowed items and tried to guess what they had swallowed they even got the pool and scrubs and gloves to bandage up their stuffies just envisioning like
151a cat in that box for they shove their hand in or something it sounds like it was tame but yeah all right so over to CMS CMS earned the Edison Award they were one of 76 Ohio schools to earn the to earn the governor's Thomas Edison Award for excellence in STEM education and student research through the Ohio Academy of Science this was first established in 1985 the award recognizes of high schools and teachers who stimulate student research technological design and extend experimental opportunities beyond classroom traditional classroom activities congratulations to CMS and faculty who receive these prestigious awards last tonight at Monson to National Honor Society students from Chardon High School recently refresh the black the playground black top designs at Monson at the request of the Monson PTO the students Elaine Lynn and a Brio
152Allen added their own personal touch to the newly updated designs the project was originally envisioned by now Hilltopper graduate Brianna Massey as part of a Girl Scouts project over time the paint wore away from weather and use newly refreshed the black top will continue to be a source of fun and excitement for our Monson students a great job Elaine and a Brio and Karen that's all I have for tonight okay that takes us to 8.2 which is approval to attend conferences so 8.2 is approval the Board of Education President Karen Blankenship to attend the conference. Do we have a motion and a second? Second. Any questions or comments? This is taking place a different week this year this is actually November 16th to the 18th. I don't know why they moved it back up a
153week but anyway. We'll get to my next will we offer this to whoever is elected or is the time frame too small this year? We've communicated with all the prospective board candidates. Okay because I know I went right after I was elected. Availability and so on. Okay. Would you please call the roll? Mr. Medjap? Yes. Mr. Paternetti? Yes. Mrs. Blankenship? Abstain. And Mrs. Clark? Yes. 8.3 is approval Board of Education member Andrea Hurt to attend the conference. So moved. Do we have a second? Second. Any questions or comments? Would you please call the roll? Mrs. Blankenship? Yes. Mrs. Clark? Abstain. Mr. Medjap? Yes. And Mr. Paternetti? Yes. Okay thank you for that. So under new business tonight what I would like to do is I've been doing this in every meeting. We've had some of
154our candidates here. We have two positions open. There's three candidates running for the board. Tonight we have Sharon Major here attending our meeting. So do we have any other new business tonight? I don't believe. Not that I'm worried about. Does anybody have anything? No. Okay hearing of the following for managing the items. Okay we have reason to go into exec session tonight. We're going to exec session for employment or compensation of an employee. Do we have a motion or a second? So moved. Second. Okay any questions or comments? No. I just want to say before we do this I just want to thank you to everyone who is here tonight. There'll be no action as a result. Mr. Paternetti? Yes. Mrs. Blankenship? Yes. Mrs. Clark? Yes. And Mr. Medjap? Yes. Time going in 755. And
155just so everybody knows our next regular meeting is tonight. Are we going to stay here? We can probably go to depth.