001Now all stand for the pledge of allegiance, please. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. First item up is the adoption of the meeting agenda. Is there a motion to adopt the agenda? >> Second. Any discussion about >> I have one item um under the treasur's recommendations item number one as originally had three exhibits. I need to remove the third exhibit which is the financial report for June. I will place that on the next agenda for this evening. We have >> April 87. Thank you. >> Okay. Call the RO, please. >> Mr. Davis. >> Yes. >> Mr. Bowser. >> Yes. >> And Mr. >> Yes. Next item is approval of the
002minutes from previous four meetings. There are quite a few I think most of us three were at all them maybe I think. Um so that would be the regular meeting from last June June 19th. We've had three special meetings since then. the one on June 26th, subsequent one on June 30th, and the one we just had last week on July 10th. >> Is there a motion to approve those minutes? >> So moved. >> Okay. >> All right. All we have to do. So, anyone have any comments or suggestions for any of us? >> Call the roll, please. >> Mr. Davis. >> Yes. >> Mr. Ber. >> Yes. >> All right. Let me just roll right into the district updates as needed. Uh, for this month, I just wanted to share just a few things. As
003you know, there's a lot of work going on in the district, and I I hope you noticed when you walked in how amazing the cafeteria looked. Um, I've gotten around uh over the last couple weeks talking to custodial groups. Um, each of the buildings say that they're on schedule. Um, they're excited about where they're at. Um, the projects have been going very well for them. Um, at the middle school, uh, right now we have probably our largest of our summer projects that are going on, which is the replacement of the pyro doors. Um, so all of the old doors are out. They are ready to start putting the new frames in. Um, one thing I'd like to share is, um, the, uh, construction gentlemen working on that project have got to be doing the cleanest
004construction project I've ever seen. They come in, it's clean, and they leave, it's clean. They they sweep every day. They uh, shop back everything up. It's the cleanest construction project I think I've ever seen. And they're doing a fantastic job. It seems like they're making tons of progress each day. >> Those are those magnetic doors, right? >> The magnetic doors. Uh and then off the the cafeteria there'll be a roll down door that has to be automatic because that stairwell opens to the uh the upstairs. Um but that project so far is going well. Um all the projects are on on schedule and I just wanted to make sure you uh were aware of the fantastic job our custodians are doing getting the buildings ready. Um just doing a great job. The maintenance crews outside
005uh in between the rain that we've had, they're doing a great job keeping up with the all the mowing that we have to do. Um, I saw Gary this morning and he was smiling. I I asked him, you know, what what's so exciting at this early in the morning and he said he just gone around the district and every he was just so pleased with how everything was going. Uh, so at this point in July, we're doing very well. Um, the only concern that we have is our ADA bleachers are not going to ship till the end of July. Um, but they explain it is sort of they use the analogy of an erector set that once it's here it should go together pretty well. Um, so we're hoping that gets here and we can
006get it up and and open for our handicap fans uh for the first event. Other than that, that's all I have for updates. >> Now, on the doors are going to automatically close because the electrical circuit of the of the magnets going to let go and they're going to close and the pull down door. Is there any way a kid can get caught in that? >> No, it's tied into our alarm system and it's kind of like your garage door at home. If it hits resistance, it goes all the way up. >> Pop back up >> for see somebody tra. >> Yeah, absolutely. We don't want that. >> And kind of related, I have heard I mean I know this is last year, but a couple of comments sound like a sillier, but like about
007the lights track that they seem like oh people were like it seems like that was a good thing for using it at night and so >> the track is just phenomenal. I mean there's there's not words to describe the difference between what we had and what we have now. >> Yeah. And even those track events I mean I know this is quite this but the track events we had there last spring were awesome here for many many years. >> It's fun to be normal again. >> Yeah it was. It just seemed normal. >> Yeah. >> There's teams here from all over and Yeah. Yeah. >> And the kids seem happy. The coaches were excited. Uh very grateful for the work that we put in over there. >> It was it was worth it. All right.
008Well, thank you. It's um citizen participation. Do you have anything you're here to observe also today? >> Yeah, just go ahead. >> Okay. I haven't been to one before. I was curious, but welcome. >> Welcome. And this is a little weird one because usually we have two other additional board members who are out of town this week. Usually there's a little bit, you know, little bit more stuff going on, but this is pretty much today. So, all right. Next item. Board of Education comments if anyone has any. Dan, do you have anything you'd like to say? >> No. Good, good to see and good to hear that uh Gary's here. It's good good when you're in charge of everything is uh way everybody's working and getting everything ready for the >> summer. It's amazing that
009summer's capital say. >> Yeah. >> Terry, >> I don't have anything. I'm pleased with the things I'm hearing and seeing people out and about and they seem positive. >> Yeah. So, that's good. >> Yeah. >> Yep. Definitely. >> I'll just put it on a record. Uh the food trucks and stuff on them on a Monday, this past Monday in in July, and there'll be another one in August. Uh they they keep on telling me, "We need high school kids. We need the choir down there. We need the band down there. We need the, you know, >> because the more times our kids get out and be seen. This is coming from parents. >> The more they get seen, the more of the people in the community can see what talented kids we have and and
010they do those things that Okay. Cool. Thank you. >> All right. Let's just move straight into the superintendent recommendations. Superintendent recommendations. Uh, item A, certified personnel. Recommendation number one, supplemental contracts 2526. It's recommended that the board grant the following CHS supplemental contract for the 2520 school year and that's for Mr. Hutchinson as LBDC chairperson uh, at 4%. Number two is a supplemental coaching contracts 2526. It's recommended the board grant for reissue the following supplemental coaching contract for the 2526 school year for exhibit S1 noting that non-staff contracts are contingent upon receipt of a clear record of the required background check. And those are the um the fall supplementals. Uh so we have all of our fall coaching uh positions filled as long as nobody has changed their mind uh since I last heard. And number
011three uh band volunteer CHS. It's recommended the board accept the volunteers to assist with the band program at Coventry High School. Number four is resignation. It's recommended that the board accept the resignation of the following employees because the position indic positions indicated. Um this is a we've had I feel like I'm a broken record and saying that yeah I I hate sharing these with you every month as we've lost some some tremendous teachers uh and staff members uh this summer. Uh but we lose a really good one here with Mrs. Pacificico and then with Mr. Robinson as our intervention specialist. Wish them well, but we'll definitely miss them. Number five is employment, one-year limited contract. It's recommended the board approve a one-year limited contract for the 2526 school year for the following individuals contingent upon
012receipt of a clear record of required background checks, drug screening, and verification of required credentials. This is in accordance with the board CA agreement on the appropriate salary schedule. And that's Mrs. Wackerly who is coming into CHS to replace Mrs. Zager and for Mr. Mela who's coming into CHS our chemistry and biology teacher uh taking over very big shoes for Mrs. Pacificico. Uh number six employment teaching assignments recommended that the board employ the following for the position indicated effective with the beginning of the 2526 school year and ask for Adam Shoemaker to be take over as the uh CMS guidance counselor. And if you've uh run into Mr. Shoemaker anytime in the last couple weeks, you would know how excited he is. Uh he when I was coming over to the meeting today, uh he
013had attended a training at Neonet for guidance counselors already. He's excited. He was going in to test out some of the knowledge he had just learned today. Um so it's it's great to see how excited he is uh to take over that position. Uh number seven, St. Francis to Sales K8 Title One tutor. It's recommended the board employ the following individuals at K8 Title One tutor at St. Francis to sales for the 2526 school year. The position is for 4 days a week to be worked anytime Monday through Friday depending on the school schedule and up to 7 and a half hours per day. The position would run from August 20th, 2025 through May 29th, 2026, excluding the week of Thanksgiving and the week before Christmas break. In addition to tutor services, there will be
014some administration hours involved to include student identification, recordkeeping, and program setup. exact days and hours will not exceed the available funding and that's from his case um who at least I believe in my time here has filled this position at at St. Francis and those are all of the items under certified personnel. Is there a motion to consider those items? So move >> second discussion. >> Mr. Davis. >> Yes. >> Mr. Fowler. >> Yes. >> And Mrs. C. >> Yes. >> Item B, classified personnel recommendations. Extended school year transportation. It's recommended the board employ the following OPC personnel to provide extended school year services at their current rate of pay. The AM drivers, Miss Coleman, the PM drivers, Miss Spouse. And those are all of the items under classified person. Is there a motion to
015consider that? >> So moved. >> Second. >> All right. Call RO. >> Mr. Mr. Davis. >> Yes. >> Mr. Bowser. >> Yes. >> M. >> Yes. >> I think that was the shortest classified personnel one. I I never remember that I remember. Yes. >> If you would like a certified agenda. They're over on that desk. Actually, not on my Okay. Okay. >> Um item C, other business items. Recommendations. Number one, proposal from Barbas Paving LLC. It's recommended the board approved the proposal from Barbas Paving LLC to make emergency repairs to the parking lot at Coventry Elementary School at a cost of $79,743. Number two is a proposal from TK Elevator. It's recommended the board approved a proposal from TK Elevator to change the hydraulic oil in the passenger elevator at Coventry Elementary School at a
016cost of $6,950. During routine maintenance, um they indicated that uh the hydraulic fluid's nearing the end of its life. Um so for safety reasons, uh they recommended um replacing that hydraulic oil. Number three is the one that I mentioned to you earlier that I had um to add another uh quote to at the last minute. Actually added two u one from another vendor and the second one of the barbikas. Um, we had received the the smaller one for the rear of the building, but had not gotten the one from the front. Um, and at our work session or our special meeting last week, I told you I'd share those with you. So, if this is something you're not comfortable addressing quite yet, uh, we could potentially table it. Um, we just for Barabikas's um, quote
017to be um, to be correct, he quoted it as if he's do it was done while he's doing the paving of the parking lot. So, there's a little bit of savings there because he's already here doing that project. Um, it's recommended the board approve the proposal from Barbus Paving LLC to add downspouts to the front and rear of Coven Coventry Elementary School at a cost of 70,000 total cost of $70,195. Um, Barbas was the lowest of the the biders on that. Uh the back was uh around 29,000, the front was around 40 because of the distance uh that they have to uh remove pavement, trench down, and then run pipe all the way to the retention pump. And those are all the items under uh other business. All right. Is there a motion consider those
018three items? So moved. Then I would like justice. So this is like you in here the description is a little vague. It sounds like this is going to be what we discussed when we out there in the parking lot one day >> coming down >> trenching through that area that's all messed up having it so hopefully a whole issue with the runoff and freezing. >> It it'll remove that issue and as well as if you remember um Mr. Olsen told us about the problem in the back of the elementary where the same thing is happening. It's not creating a slip hazard, but the water is um causing a deterioration of the bus drive bus garage parking lot. >> And as we know with these those areas are not cheap to fix. >> So So I
019don't I mean so Terry and I mean I don't have a problem with including that other one even though it is kind of last minute. We did you know kind of talk about all this when we were out there that >> I'm fine with that. So, the positive is that it prevents more expensive repairs to the parking lot. It's unfortunate. We, you know, was something unforeseen that we didn't see coming. Um, but it does prevent future problems with the parking lots due to that the rain or the runoff for the roof. Okay. And then the only other question is about the general fund. This is both these don't say that all this will go into the general fund. Is that really like not like is that the best place to put that? No, actually. Um,
020but for now, that's where it needs to go because of the the process for approving appropriations through Sunday. >> Um, >> just sorry. Go ahead. So, um, once the Summit County Budget Commission reconvenes in August, they will review our temporary pro appropriations that we've submitted that included the new funds, one of which was the cap their projects. They've already approved it. It's kind of weird. It's just a timing issue. Um they already approved the establishment of the funds and they already approved the amounts in the funds for fiscal year and we but we already had our fiscal year 26 temporary appropriations approved already. It but when those got approved in February, it did not include the two new funds. So, I had to redo the temporary appropriations and include the two new funds that just
021got approved in June, but they don't meet in July. So, >> so it's kind of bureaucratic, but once it's done, >> yeah, it's just a it's a timing issue. You know, it's following the timeline. So, >> they can over at that point. >> Yes. Then we will be able to adjust the expenditure based on when that gets approved. So for now in order to issue a purchase order to the company we will use general funds but then once the capital fund is fully established approved all that kind of good stuff. >> All right the >> um Davis >> yes >> Bowser. Yes. >> And Mrs. P. >> Yes. >> Under the treasured items, excuse me, we have item one. It is recommended that the board accept and place on file the monthly financial report and
022reconciliation for April and May, which would be exhibits T1 and T2. Move June. If you Item two, it is recommended that the board approve the POS over 5,000 per exhibit T4. Item three, it is recommended that the board approve the engagement terms with local government services, LGS, to compile the annual financial statements of the Coventry Local School District as of and for the fiscal year ended June 30th, 2025 and issue an accountants report thereon in accordance with statements of standards for accounting and review services issued by the American Institute of Certified Public Accountants as outlined in exhibit T5. Five. It is recommended that the board confirm it on the board. It is recommended that the board confirm the fiscal certificate for the fiscal year ending June 30th, 2026 for the district's certificate of participation as
023outlined in exhibit T6. Item five, it is recommended that the board approve the agreement with Constellation New Energy Gas Division LLC to supply natural gas to the Coventry Local School District starting July 16th, 2025 for a period of eight months at a fixed rate of 4.97 per MCF as outlined in exhibit T7. That is items one through five under treasure. Is there a motion to consider those five items? >> So move >> and any discussion. >> Now do we do we choose our our our our company like I do in my home? We put energy same thing >> pretty much. I mean we you know >> the apples to apples. >> Oh yes. We actually have a consultant uh who we do not pay. >> Oh >> yeah. Yes. No, we don't. He earns his
024money through the the gas. Um but we have found a very very good consultant who is really on top of the rates and our timelines for new contracts and so on and so forth. So he contacted us earlier this week and said, you know, the rates are really good. I think right now we're paying like 6.0. >> Oh my. >> So it's >> we're gonna go to four. >> Yeah. 4.9. >> So it's a little bit less >> than what we're currently. >> Yeah. Thought it was a nice opportunity just for >> Okay. Thank you. >> No, I'm fine. Thank you. Mr. Davis, >> yes. >> Bowser, >> yes. >> Mrs. F. >> Yes. >> Uh, item number five, board of education recommendations. Do you want me to read that? >> Yeah, we're still going
025to that's still on the agenda. So, >> we go ahead. >> Um, sure. If you'd like to like take the lead, I was just pulling up the documents related to it. Sure. Um so board of education recommendations resolution number one it's recommended the board approve an after bid resolution for the for the purpose of purchasing two school buses which were sourced through a cooperative bidding process along with the accompanying bids as per exhibit B1 B2 and V3. Uh note that one bus is a special needs bus equipped with a wheelchair lift and the other is a 72 passenger bus both secured through cooperative purchasing RFPs through Ohio school council. The total cost is $287,71 and there's a resolution attached um to the uh bus bids which OSC is requesting that we approve the bus bids.
026>> Yeah. So what you why don't I just read that? It's pretty short. I mean it was just before too. So um that's justation right. Correct. Um, it's recommended that as a member of the Ohio Schools Council, Comry School Board approve an afterbid resolution for the purpose of purchasing those two school buses that George just described that were sourced through a cooperative bidding process per the below resolution. Here's the resolution. Whereas Country Local School District is a member of Ohio Schools Council on May 5th, 2025. The Ohio Schools Council received bids for school buses on behalf of its members. country local school district board of education authorizes the purchase of two 2026 international school bus chassis and bodies that would bid through the house schools council and we have these two bids here I know
027you and I talked about saw that really outlines all specifics so those are the bids therefore be it resolved to come to your local school district board of education wishes to purchase those two international school bus chassis and bodies is received through the House Schools Council on May 5th, 202. So, is there a motion sign? >> So, is there a second? >> Second. >> Okay. Does anybody have any questions or further discussion? >> So, we are not going to actually see these until the first of the year, right? >> 1st of 26. >> Sometime after the first. >> Okay. Okay. >> Okay. >> Are the motion for resolution recommendations or just >> for the buses? Yes. >> Yes. You mean the one about safety time teachers? Sorry. I guess I should have done this together,
028but this is just for buses. >> All right. Uh, Mr. Davis. >> Yes. >> Mr. Bowser. >> Yes. >> And Mr. Ch. Yes, >> I know like this is not the the normal thing but for discussion. Thank you for even like doing this. You know, this has been like this thing aim over our heads. We've really gotten out of like that dark cloud of the whole blessing debacle, but now it's still looming in the future when all these ones start to have problems. So, if we can start like that process of like replacing them, you know, preemptively better. So, thanks for at least getting this going. >> I think we're in a good place and uh Mrs. B's putting money back. We're budgeting for buses in the future. So, I think we're in a good
029place and a good plan. Make sure we don't run into 10 buses that need to be replaced. >> Yeah, exactly. That's a capital. >> The new fund, the capital projects fund part of the money will cover this. >> That's awesome. >> Okay. Sorry. So then the second resolution and again if you'd like to introduce it. >> Sure. >> These are really long. I don't think I going to read I don't think we need to read those. Uh it's recommended the board approved the resolution to authorize the state teachers retirement system of Ohio employer pickup of employee contributions as outlined in exhibit B4, B5, and B6. And this was a notice that Mrs. Blau received um from the state teacher retirement system that we needed to update our policies. So these are the three policies that
030uh they recommend that we update. >> Yeah, it's just basically the time issues. >> Yeah. Okay. Is there a motion to consider that resolution motion? >> Second. Is there no data? >> Yeah. Is there any other questions about those? >> There's nothing changing from what we currently do in our practices. It's just a matter of getting clients and having these approved by the board and then going into their system and making sure it all aligns with the properties. >> Okay. Thanks. Please, >> Mr. Davis. >> Yes. >> Mr. Valer. >> Yes. >> And Mrs. P. >> Yes. >> As far as I know, no executive session. >> I I think so. >> You think this is or for the purpose of discussing hearing reviewing negotiations or bargaining sessions? >> Okay. Is there a motion to
031go into executive session for purpose of >> preparing for conducting reviewing negotiations or bargaining sessions with employees and I'll second and there will be no action at the end of just Yeah. So at the end of that we'll just be need to basically submit >> Mr. Davis. >> Yes, >> Mr.