001Welcome to the April 16th um board of education meeting for Coventry Local Schools. Um I'd like to call this meeting to order. Mr. Davis here. Mr. Fowler here. Mr. Hostedler here. and Miss the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty, justice for all. Is there a motion to app uh approve the meeting agenda? So moved. Second. Mr. Davis. Yep. Mr. Fowser. Yes. Hostler. Yes. And Mr. Yes. Um approval of the minutes. Is anyone not at any of these special meetings? We need to pull any of them out separately. Yes. All right. Is there a motion to approve all of the meeting minutes uh for the regular meeting of 319, a special meeting on 319, and
002a special meeting on 410? So move. Second. Mr. Davis. Yes, Mr. F. Yes. Yes. And Mrs. McGraw. Yes. All right. So, this is a great time of year for us because when the high school comes in to do their last educational spotlight, it means we're close to the end of the school year. Um, so the high school's going to share Neil's going to share an update on the high school since he last spoke to us. Um, and I'm hoping a lot of the events that are coming up. He has quite a list. Uh, one thing before I I didn't include it in the spotlight that just wanted to make the board aware. Um, Jim Betty, who was our golf coach for 14 years, um, he passed away. Yes, he had been they placed him in
003hospice. He hadn't been doing well. I believe it was April 4th, so about almost two weeks ago. 76. Yes. um his wife struggled passed away and then you know I I think it might have been 13 months later you know his health declined but Mr. August uh shared he posted it this afternoon, published it on the athletics Facebook page just as a tribute and a thanks for all that, you know, he did I believe I hired him. Yeah. As the golf coach for our numbers, we barely had a team. Um and he he really volunteered a lot of his time and did a lot to get our our golf program going. So, I just wanted to make you aware of that. Um I also and they can share with all of the board members, Mr.
004Chen and Mrs. Blau. I shared our spotlight. Um because there's like 4850 slides. Take me an hour to go through them all, but basically from the start of the second semester, winter sports and things that went through there, those are attached. You can view them. I'm just going to kind of do our focus from what's currently going on and as Mr. Fisk mentioned the number of events that take us to the end of the year. Uh first and foremost again heartfelt thanks to central office and the school board for approving our alternative testing schedules. Um we had ELA the beginning of the month a change that we made. This is our second year with it of utilizing the two-day option for our uh 10th graders to take that pathway to graduation state test. It's helped
005I think to keep kids focused better and not feel the pressure of trying the state allows you two days. Prior we used to try to get it in one day. Today we had our biology our ninth graders were all here taking that. the other two from these first two days of testing which is much better than in the past for ELA we only had five students not take the test due for a variety of reason and they've all taken the makeup already and with biology today we only had nine students not here so the attendance rate because that's always a hassle for guidance trying to get everybody retested prior to deadline tomorrow we'll have our sophomores and juniors in the building for the history and government. Um those two we've traditionally um probably uh consistently
006have been our best test scores in those areas and then we'll round it out with math next Wednesday. Uh moving forward, two big things. All of you are aware of the success that both our choir and band programs had here into the mid late winter, early spring. Um where our combined choirs did um excellent getting superior one ratings. uh and beyond their performances, just how they represent our school and the community when they're competing in this events. Uh big congratulations to them and to Mr. Straler. our our band program. I know you've seen they placed um at Kyoga Falls earning the highest rating like choir did superior one uh which again uh that rating qualifies them to compete in the state uh which is May 3rd and I guess we kind of got luck with
007the draw because the conflict with so many events is that is also the night of our senior prom May 3rd but it worked out and those kids. Um, great testament to their character, their commitment, working it out. They're going to go compete in that in the morning and still have plenty of time for hair and makeup to make it to prom. Um, this year, this was designed by Arpen, one of our senior students in um, Mr. Egan's career-based intervention program. This is the fifth year. It's coming up. if any of you are around. Um, on April 30th, we hold it in the main gym uh from 8:30 to 10:30. We we've been running a college fair. We started with the job fair and um he's done a great job and it's also so many of
008our kids have been able to secure part-time jobs. some of let in that are at the career center internships for full-time opportunities, but it gives a chance for our kids to go through the job fair. Many of these uh local businesses are hiring for the summer. Um again, um outstanding job from our kids and it is available if you want to make a note. Um Carson told me um because I unfortunately had a conflict with competitive gymnastics, competitive cheerleading. Of course, it was that the weekend of of the play, but they it's on the band web page and under YouTube and per the performers, they said click on the Friday performance. They felt that was most stellar. So, if you want if you didn't get a chance to see it and you uh can go
009on the district website on the band page, you can see but so much time and effort went in. Um it's really running a full musical is like we said um was something we were doing at the old building things. When the fourth grade academy came and we made renovations we struggled but they have um really done a a great job. Kids, the adults running in the support staff here. Uh and those kids uh were so proud. Um we had again every year it seems we've had uh one or more students recognize. Jillian Broden, a ninth grader, um got honorable mention in the annual uh Holocaust Summit Arts and Writing Festival and her work, she got will get invited to the ceremony on next Thursday and then her piece will remain on display um for uh
010the end of April. Um, another nice opportunity we've added, like all of you are aware, two AP courses this year, um, in the science department, AP environmental and AP biology and Mrs. Welling and Mrs. Pacificico organized sort of a field trip where they went last I believe it was last week up to the Cleveland Aquarium and tied in a lot of learning things. uh that they've been working on and u the staff spoke real highly of how our kids were and uh what they learned in that day. So we hope to continue that um moving forward. We also had last week uh Mrs. Stump's art history and a group of um students in Miss Brown's class got a chance to go to the Cleveland Art Museum. Um that was a great trip for them. We
011also National Honor Society every year um the the best of our best I guess and it's a small group. We only had eight new inductees out of our junior class for this year. Um but that's a great honor for these following um eight students that got inducted through. Um, our softball team, I believe they've done it, it's be the third year overall that they've gone down to over our spring break down to Pigeon Forge in Tennessee. Um, beyond uh, okay, we're a younger group this year. There's some outstanding competition. So from the competitive end, it was a little bit of a struggle, but I think for the student athletes and their families and the opportunity to uh go down as a team and be down there uh really are memories that they'll take with them
012well beyond their uh once they graduate. Um last week we did our academic awards and special awards programs here in the theater. um highlighted um beyond giving out class honors, scroll club and the academic based awards. Um we have every year leadership and citizenship awards that go to one boy and one girl in each of the grade levels. Uh what makes it special with this is these are um the nominees are it's the staff that nominates them. Um, and it's not just our teachers, it's everybody in the building. Once we get a list of five finalists, our staff votes on it. So, the kids, we let them know that, you know, you're you're the academic awards, you're being credited for your own personal hard work. Um, these special awards are stuff that everyone here in
013this building recognizes. We have our 10th grade winners here. Same thing. We had our also um when they we give out uh sportsmanship awards that come from the athletic department as well and coaches. Um this year we kind of blended to make things I don't want to say more inclusive instead of exclusive. In years we used to do a special education recognition night. For years, we've kind of blended that now with a number of different activities um where we had the special abilities week and all the building. And then for our awards this year, we blended all of those in. So, we weren't having separate awards. Uh again, our 10th grade winners or I was 11. Um we also recognize Lan and Mara. Um those were our two exchange students. I believe a year ago
014at this time you approved um that came from France and Germany and we've really had a wonderful experience senior class ones uh in citizenship and Kayla and our leadership went to Carson and Anna. Um and then we also at the academic awards um a number of different things uh requirements to get the presidential scholar education award and in the senior class we had eight that qualified for that as well. Um few others because we've changed uh our senior scholarship night which is upcoming is focused truly on the students that applied are getting awarded local scholarships. So all of kind of our other awards we did in in the building um this year our Beacon Journal Star students uh we just finalized those packets and submitted it will be U Carson McGra and Sabrina W. And
015then um our news channel 5 Nola um is the recipient of that. These are upcoming May's sort of busy that doesn't disrupt the rest of the school, but a lot of um the we've done for students and have to take those high stakes AP exams. Um we very rarely are ever having any on the same day obviously but beyond that uh case in point on May 5th for students that are taking the biology AP exam they are excused those individual students from their other classes that day and pretty much with three or four of them they uh like I know uh Mr. for Hippley as AP government. That's a noon test. So what he'll do and we permit they'll do a study session with the kids and they may go to breakfast. So we try
016to you know for our kids that are taking that and putting in all that time and trying to get college uh credit for it. Um we kind of adjust their schedules individually for those uh the upcoming events. Again I'll share this as well. I've mentioned the um job fair um coming up next week as well. the spring band concerts next Thursday. Um May 1st um we have a CAPS presentation that's a student group some of them are alumni comes from Akan they do a lot of mental health harassment bullying identifying prevention really good um we'll have our group of students that'll go up to Nordonia again on May 2nd for the Special Olympics mentioned Saturday May 3rd prom I think I believe the invitations went out electronically today for the new May 6 uh students
017with distinction dinner. Um we are having that over Carolina dinner um related to Cedars. Um and we have 16 students um that selected 13. Yeah, 13 staff members. Uh so those 16 students, again, if we can all remember, all students that have a 4.0 or higher will be graduating. Um also, this another uh Mrs. Broom has worked partly through Mrs. Thor. We're going to have a mental health expo during lunch as part of the behavioral health stuff beyond Greenley teaching in the classrooms. Our last May 8th our last spring concert. Uh here's our senior activities. May 14th is our last academic day of classes. Uh the 15th is our senior scholarship night. Um we're going to continue with the senior walk that I believe now is what Donnie about our fourth year started the fourth
018or fifth um where all of our seniors go to the other two buildings um and walk through and those students and staff do a clap out um jazz band. This might been a change. I talked with Brandon that was um on um I think the band web page is being on the 19th. We're they're doing that on Friday uh the 16th because Monday we go short week uh with our seniors the senior sunset. I think Donnie you started that. Um we have captain and gown pickup May 21st it's graduation. Uh, one other note over the summer as we get into June puts that up, our um, band golf outing. Uh, they run that in the summer. Any other questions? There's none. I know that was a lot. I didn't mean to speed through it, but
019there's 25 other sides that you can view that so many things going on. We're excited for the end of the year. I know just quickly, I know I spoke with a few of you, but I'm not big on fanfare. It isn't about me, but I just wanted to extend my thanks to all of you for the support you've given me personally. Um, few different administrative positions. It's hard to believe for 16 years. Um, and um, as I get ready retire again, I've had just a wonderful experience. you hear people say it a lot of times, but for me to continue to make a about a 1-hour commute uh daily. Um I it's been an easy thing to do because I've been around such wonderful people, families, and and students here. So, thanks for that opportunity.
020Thank you, Mr. C. Um before we move on to the the last item under the uh district reports would be um last month M or Mr. Davis had asked for an update on our fleets. Thank you. Um so uh Kelly Smith put this together. Um, I thought she did a good job of kind of breaking down like all the aspects that that we were looking at um and including her opinion as to some suggestions um as the supervisor of that that area um what she thinks we should consider thinking about going forward. So, I thought she did a great job capturing the health of our fleet at this moment. It's kind of crazy to think it somewhere in there. She said one of our buses, uh, bus number 14, a 2022 bus is already in
021116,000 miles. Yeah. Because of the routes it takes. That was pretty eye opening when you think about it. 16,000. The amount of miles our drivers put on those buses every day picking up our kids. So, if you have any questions about that, you could get those to me and I can um go to Cathy and get some followup answers for you if you'd like. That's it for everything district. Thank you. We don't have citizen participation. Miss Tyson wants to contribute. All right. Board of Education comments. I'll start with Dan. My school. Yeah. Excuse. Uh oh my goodness. If you didn't make it, you got to watch it on YouTube. And that is the uh the musical Adams family. The you could you could feel it in the crowd and the kids responded. They did very
022well. I was I was I was impressed. And that's hard to because you usually have I'll sit there and be very critical of how they're hitting the right note or they're not quite high enough little higher, you know, you pinch it a little bit. And I tell you what, they were all very good and it was it was very wellreceived. But I tell you what, you talk about putting a lot of work in. Not only is it a play, but also it's a musical. So you got choir a choir concert going on as the kids are doing their their spiel with their acting and the words and all the rest of the stuff and and it worked. Now I didn't go back on uh Saturday for the double header but Friday night it was very
023good. I'm glad I I did that. Uh the choir I getting the one rating we got we got some singers. We've got some people that that do nice job. job fair on the 30th. I I'm gonna I I've never become to one, but I'm gonna come. Not that I need another job because I just picked up another job. I'm a driver now. Boss driver. No, I I'm a driver. A new car driver. When whenever they need a new car somewhere, they'll send somebody over to pick up the car. And usually it's a trade between the the dealerships. So, I'll end up driving a new car over to say I went to Toledo, Oregon to pick up a pickup car. Okay, I'll hurry up. Thank you very much. Usually, that's Chris that's going like this. Hurry
024up. Uh, AP tests are coming up. I remember taking those. We We end up having I don't know why our principal, he tried to get them all on the same day to just get them over with, but it was just a matter matter you knew it or not. you you'd try to do some sort of review before the the night before, but it was crazy. Dan show on next Thursday and that'll be a good time, too. I We've got a very talented uh group of uh musicians, so to speak, coming on. And then, of course, put me down for the for the uh scholarship night for and the and the dinner. I mean, the distinction on May 6 for that. You're still going to have to respond to the email and you just say, "Put
025me down. Put me down." Yes. But you need to put yourself down. I need to put myself down. Don't put that pressure to get down. I need to remember somebody put Dan down for that. Oh, I I end up going anywhere whether you want me there or not. Okay. Thank you very much. Max. Yeah. I don't have much. I just thank you for all that has been a long time. I remember when we hired you in the principal position, too. you were here before me with that but other stuff but yeah that you've done a great job I think I've heard and um but yeah so thank you that's a long time that's weird to think only principal in this makes me feel real yeah no it's pretty cool thank you oh I just want
026to also say thank you very much I remember when I met you the athletic director and boy you had a zillion kids everywhere every night and we moved in here and it was like organized chaos still organized chaos but I know it was a lot to thank thank you for your time and effort on everything um also thanking some teachers Mr. Bail was the director of the show and he did a fantastic job. Um middle school uh drama teacher, fantastic, you'll love him. Um wonderful human. And Mrs. Strebler, who is the high school music teacher, fantastic with what she did. And then Mrs. Scheler, who's middle school art, does she teach? Huh? Art. Art. Oh, she's fantastic. This set was amazing. Just great team. our our kids just benefit from having amazing teachers and so
027I appreciate the leadership that you give your your staff in order to keep them right. Was in the last play when she was a senior we had it up at the old elementary school last year we did a full not a musical but had a ball play. So yes she is an art teacher and really does fantastic really great. Um and then the the last thing is the taste of Coventry which is um hosted by the Coventry Schools Foundation is Tuesday. Um it's at um gather at the lakes which is behind LA's tickets are $35 a person. Come hungry leave extremely full and you get to travel and um eat a lot. It's a fundraiser for Coventry Schools Foundation. They give away um this year seven $1,000 scholarships to seniors and then every year they
028do teacher grants in the fall and last year they gave away about $13,000 worth of grants to teachers for various things for their schools. It's a great opportunity to mingle, have a little food, have a little wine, spend a little money. That's what I've got. All right. Yeah. Not much from me, Neil. Thank you. I've been on the board for I don't know eight years. I too long. Um but I've always felt that you you run a very tight ship here and we could have confidence that this school was in good good order. So um hope you're satisfied and fulfilled with the career you had here and best of luck to you moving forward. Thank you. So, well, I think we're done with that section of the meetings and let's get into the fun. All
029right. Um, is there a motion? Um, oh wait, you're going to you right. You're under superintendent recommendations. Number one, certified personnel. Uh, number one there, non-renewal, non CBA supplemental contracts. It's recommended that the board not renew the supplemental contracts which were in effect for the 2425 school year for those individuals who are not a part of the board CA agreement for exhibit S1. And just a reminder, this is just a procedural action that we take every year. Number two is employment casual day-to-day substitute teachers. It's recommended the board inform the substitute teachers that they have reasonable assurance of being remployed if needed during the 2526 school year. Again, another procedural annual um resolution that we do u which also um is a factor to um let these employees know they have reasonable um chance for
030employment next year which helps us with uh any unemployment claims that could occur over the summer. Number three is employment certified one-year limited contracts. It's recommended the board employ the following teachers on one-year limited contracts for the 25266 school year for exhibit S2. recognize a lot of those names as a lot of those individuals are teachers we just hired over the last few years. A lot of great educators there. Number four, employment summer school get ready for school. It's recommended that the board employ the following teachers as summer school 2025 get ready for school instructors. And just as a reminder that Miss Phillips, Miss Stewart will be paid a statement a stipen from the early childhood resource center. Uh, number five, employment. Summer school elementary acclamation instructors. It's recommended the board employ the following teachers
031as summer school 2025 elementary acclamation instructors. And those individuals are listed. And just as a reminder, this is a process um that we started a few years ago just so that when our uh when these children come through the doors for the first time, they're ready to go and hit the ground running on day one. Um so we get a lot of the formalities that the teachers spend a lot of time on at the beginning of the year out of the way as much as we can. Uh number six, employment kindergarten screening. It's recommended that the board employ the following teachers for the 2025 kindergarten screening process at Coventry Elementary. This is a state required program and the cost is covered using general funds. And those teachers are listed. It'll run on June 5th, August
0327th, and August 8th. Number seven, extended time. Supplemental contracts. It's recommended that the board grant supplemental contracts for extended time to the following employees for the 2025 summer I'm sorry 2025 summer and or 2025 26 school year and those are guidance counselors get 12 and a half days special services at 8 days um technology Miss Grabsky for 10 days and curriculum Mrs. Fallon for 10 days and as it says there Mrs. Fallon wraps up our Apex program and make sure that our students are getting everything done uh and in order uh to start the next school year. Number eight, supplemental coaching contracts 2425. It's recommended the board grant for reissue the following supplemental coaching contracts for the 2425 school year. Non-stop staff contracts are contingent upon receipts of a clear record of the required background
033check. Uh that's for Mr. Hayden and Mrs. Ross to help with high school and middle school track. Number nine's administrative contract. It's recommended the board of grants a two-year administrative contract to the following for the position indicated effective August 1st, 2025 to July 31st, 2027. And that's for Ashley Logger, who you met prior to the beginning of the meeting as our new CMS assistant principal. We had uh 38 applicants for this position. Um and Mrs. Vogger was hands down, unanimously, no question, the number one candidate. Um we went through a number three cycles of interviews through the first one and second one uh the first one was m with Mr. Johnson. The second one was with an interview team uh made up of Mr. Johnson and teachers from the middle school and there was never
034any doubt. She walked out of her second interview uh and they didn't want to interview anyone else because they wanted her. So she was hands down our choice. So we're happy to have her. Um so the commentary and those are all the items uh under certified personnel. Is there a motion to approve these recommendations? So move second. Is there discussion? Yeah, I I have some really super basic questions, but so the number five and six, the employment ones, how do you do do you put out like is it I mean, how do you get those teachers? Is there more teachers looking for those positions? Those are the ones that respond to the post. Okay. And so if they responded, they're the elementary one, Mr. Davis, like the elementary Yeah. camp. Yeah. There's a posting goes
035out, they apply to them. Yeah. That's the elementary principle. Um he had six teachers apply. One of them was from the high school. He obviously wants elementary teachers first. So we kind of narrowed it down by that and he usually go teacher would get it first. But it boiled down. It's a great Yeah. And there's a lot of new people on there. And so that's why I was just wondering how the selection process kind of went if it was a seniority thing. But I think it's cool that there's so many like Yeah. from the last year or two on these things. So there's So, they're stepping up for like just to try to get involved. That's those are those fantastic uh like and we talk all the time about the energy that those new teachers
036have brought to that elementary school. There's three of them there that really bring that higher energy. That's that's awesome to see. Yeah. So, yes, that's great. And then the high school assistant throwing coach, Mr. Hay. Yes. Yes. Thank you. It's like I've just heard over the last two weeks multiple comments from multiple people about how we're losing some potential students because we don't actually have that position. So that's great. I didn't know that was on the agenda. I was like thinking who do I know to coach that. So good. So we have somebody now Mr. Eden's work. He recruited Mr. Hayden to come in and work to work with the pros. Yeah. I was just talking. Yeah. Anyways, that's great. So good morning and then welcome. Yeah, that's great. It's fantastic. So, what are you
037uh looking forward to most here? Um, just learning more about the district. I've heard great things so far and trying to bring what I know and my fashion for education and for kids, bringing it to Coventry and it's, you know, I think it's going to be a really good uh partnership. I'm really looking forward to my time here. Yeah. Thank you. interested. Any other comments, discussion? Ready to vote? Mr. Davis, yes. Mr. Fer, yes. Mr. Houseler, yes. Yes. Um there are no items uh for classified staff. Um so we're going straight into the other business items. Um a recommendations one contract wings of change therapy. It's recommended that the board approve the contract of wings of change therapy for the 2526 school year. The total cost will be $68,000 building monthly installments of $5,666.666. This
038placement covers the students IEP intervention services, related services, vocational training, sensory regulation, behavior management, social education services, and ESY if it's determined to be necessary. Number two's contract of KRG Group, uh, which we refer to universally as LEAP. It's recommended that the board approve the open contract for student placements with KRG Education Services, Inc. Elite program for educational services for the 2526 school year. It's 182 days and expires on 6226 at a PDM rate of $165 per day. And just as a reminder, that's for students that need a different um educational placement um typically due to um just behavior challenges. Number three is a contract with Groovy Garus LLC. It's recommended that the board approved the contract with Groovy Garus LLC to provide music therapy to three of our special education classrooms for the 2526
039school year. This will include 33 days of direct services for $4,950 to be paid out of IDA fiscal year funds. Number four is a contract with MMX renewal and renew. It's recommended the board renew the purchase service agreement with facilities management express FX to provide the software for online maintenance work orders and to add software for online building use requests and scheduling beginning July 1st 2025 through June 30th 2026 as an annual cost of $6,81867 contract with Neonet. It's recommended the board renew the 5-year purchase service contract with Neonet to provide IP telephone services and support uh voiceover internet protocol beginning July 1st, 2025 through June 30th, 2030 at an annual cost of $18,48. Number six is a contract with West Roofing. It's recommended the board approved the contract proposal for West Roofing Systems, Inc.
040for the repairs to modular classroom roofs at country middle school at a cost of $105,250. Um today I received that there were three questions uh concerning this project. Um the first question that I received um was when would it begin and it's a fiscal year 26. Um so it would be a summer project that begins after July 1st. Uh the second one uh is it a necessity? Um for the next two I talked with Mr. Olsen um and he says it is a die of necessity. He said what's happening um is there's a foam board underneath the rubber surface um it's leaking water um when it rains and so when we go through stall cycle it's uh stretching out and it's popping um uh holes in the field of the rubber membrane. Uh if you
041remember we did a roofing project. We had that roof looked at um and it was recommended to us that all we needed to do was the seams. Uh so the seams are doing very well. The actual field the seams have held up. The field does not. Um the reason it's a bit pricey uh is because of the the system that is on that roof uh with the foam boards. Uh when they put the another foam board system on top of that they have to extend and raise the drains on the roof. Uh so it's not merely attaching a new roof that's raising the drains as well. And according to Mr. And that's what really cost the price was the relocation and raising of the strains. Um the last question was um could we move the
042fifth graders into a building and then just mothball the modular and then not basically not do roof repair and the idea being to get rid of that modular. Uh so I walked the uh middle school today. There are three classrooms on the third floor. Uh we checked with Missy Loris and she said there um it's possibly to be another one on the first floor. So that would be four classrooms and right now based on numbers you need five. So you have your four cores and your special ed classroom. So we wouldn't have enough at the middle school to take them in. Um but as you know a few years ago I worked with um middle school staff. I shared with you um that I have the belief and I still do um that fifth grade
043belongs in the elementary. Um, so I talked worked with the middle school staff about possibly moving to um, what is now the administrative wing at the elementary. Um, and prior to doing that, they wanted a chance um, to recreate that same experience about leaving the middle school. Um, so when we had these discussions, they worked with the eighth grade teachers who had previously been in the mod uh, and asked to swap. So we did that big swap two years ago. Um, and being in this um, wing, as much as I wanted this this project not to work because I really feel fifth graders belong in the elementary, um, watching it for two years, it really has accomplished the same things we were looking for, which was to isolate the fifth graders away from some of
044the older kids in the middle school, get them on their own schedule. So, they don't even operate necessarily on a middle school schedule. uh they operate completely independently and only uh mix back into the pres or the middle school uh for their specials. Um it has created that little family atmosphere out there. Um I was kind of hoping it wasn't going to be as good as it really is, but they have made it work and they they've done a good job with that. Um, so the only building that we could move them to would be to kind of upset the apple cart and move them to the elementary, which I'm not sure that we were all on the same page with that two years ago just because of our inherent uh issues that we all
045have with the elementary in terms of windows and natural light. Um, so we could move them to the middle school, but to answer that question, we could move them to the elementary school, but then we'd have to find a new location for the uh administrator in that later. So those were all the questions I had related to that one. We can discuss it more when we get to that portion. Number seven then was the CMS trip to Camp Newh. It's recommended the board approve the following trip of Country Middle School to Camp New Hop uh November 10th through the 12th, 2025. And if you're wondering where Camp New Hop is, it's down by Fairiesville, um the Mo area. Number eight is Ohio High School Athletic Association. It's recommended the board authorized membership in the Ohio
046High School Athletic Association for schools under its jurisdiction. Schools eligible for membership are those that include one or more grades in the 7 through 12 level. It's agreed that these schools will conduct their athletic programs accordance with the constitution, bylaws, regulations, interpretations, and decisions of the Ohio High School Athletic Association. The resolution shall remain in effect for the 2526 school year. Number nine, student insurance. It's recommended the board permit guaranteed trust life insurance company to offer student insurance for the 2526 school year. And this is offered to families. It's optional and there's no cost to the district. graduating class. It's recommended the board approve the graduating seniors for the 2025 uh per 2025 provided each student completes the necessary graduation requirements per exhibit S3. Number 11 is our DARE resolution. It's recommended the board adopt
047the resolution in support of the DARE program for the 2526 school year per exhibit S4 and then a number of revised policies and procedures. It's recommended the board complete the first reading of revised and or deleted policies and procedures for discussion only for exhibit S5. And due to the number, I just kind of wanted to give you an overarching view of what caused all of these policies to change. Um the drivers of most of these policies are is House Bill 8, which was the parent bill of rights. um we're memorializing it in our procedures, but these are policies that honestly for our district were very easy to adopt because we for the most part did most of the things in that bill. The second one was um there were a couple of policies that changed
048some wording at open enrollment um to make open enrollment more accessible for military families. Uh there were a few uh financial policies and uh the um explanation for those where there were minor changes related to the uniform grant guidance and the last driver of those policies um I didn't I didn't get forgot to write down the bill but it's the bill that came out of the legislature uh for release time for religious obstruction. It went from boards um the language went from boards may engage with these sponsors of these programs to boards will engage um with collaborating with our sponsor programs. And again, that's something that we already do. We have a great relationship um with I would say all the churches in our district as we've seen as we've had crisis um come that
049they're here uh as soon as we need them. So, we have a great um great situation going with our religious institutions and our communities. Number 13 is deletion of inventory operations department. It's recommended that the board approve the following deletion of inventory from the operations department. Those are two Lenovo uh towers from the tech department. Number 14 is deletion of inventory for pupil services department. It's recommended the board approve the following deletion of inventory from pupil services department. Um, so just to clarify, this is not an item that we're declaring obsolete and disposing of. This is item that we no longer need because the student that we're using this um, accessible device went to Kent. So, we sold the device for the same amount of money to Kent. Uh, so the device could follow the
050student. And number 15 is to accept grants. It's recommended that the board accept the following grants. Uh, recycle Ohio grant and the Ohio attorney general school safety grant. And those are all of the items under other business. Is there a motion to approve these recommendations? So moved. Second, discussion. Back to the roofing. I mean, these moleculars have been what I feel is a mistake since they first came on. It's been a good solution temporarily for the fifth graders. Um, I know that firsthand because that's where my son was and worked out really well. Um, but $100,000 for re-roofing a trailer is kind of crazy. So, do you know how big the eighth grade class is? Off hand. Yeah. Um, next year's eighth grade will be our last big class or 129 student class. So, about
051this year, this year's eighth grade eighth grade going smaller than that. Do you remember? Is it 110? I think coming up was 111 or 113. that are currently and then the fourth grade class going into fifth grade because that it's like our 105 is it over 100? I believe it's 105 or 100. I don't have that number. I'm guessing there I can get it to I'm just wondering if the class going out was substantially larger than the class coming in thereby freeing up another class. And that's what we that's what I was hoping for because I have been on this line trying to I'm not a big fan of kids being at mod in general. I think kids should be in a building. I think they're safer there. Um you know we do a good
052job of maintaining that area and keeping it um keeping it secure, but I feel the securest place for kids is in a building, brick and mortar building. Um so I've been trying to look at this. Um I agree. I mean I would love to do away with the mod. Um, I think the district has spent a lot of money on those. And personally, I just resigned myself to using it until it was condemned to just get all the money back out of it. Well, not re- roofing it would condemn it, right? Yeah. Get enough leaks going in. Um, it's not ideal. I don't have a great solution for that mod. How many bids did we receive for the work? We had three. Um, two, um, one was a was the West Roofing and the other
053two u were Amish builders. um that I'm not sure understood the RFP correctly um because they didn't even work within the um system. They weren't that the system that's on that roof wasn't one of their regular systems they installed. So their quotes were basically irrelevant because it wasn't they tried but we were questionable of their work um since it wasn't something they normally did. Uh the other issue that Gary pushed uh with us was that West Roofing has the guarantees and warranties on our other roofs. Um so that would give us the same warranty and the same company to deal with for this roof like we have on our other roofs. Do you know how much those bids were? Is it in four times? No, I don't have it with me. I can get that
054to you. Not that I think we should go with them, especially if they don't know what they're doing, but and I guess I don't want to elude they didn't know what they were doing that it wasn't their system that they installed. Yeah. So site a couple too. I know that roofing thing is the roofing here. I mean, even way back, way back, you know, has just been the bane of this district's existence. Nuts. So, this has just kind of crazy. I kind of thought we were a little bit past those after preschool got done finally after all these years. But, um, so, but I saw that's not on this list of projects that we were given. I think I don't know who created this. Oh, that's been a combination of myself and Kelly and Gary.
055Okay. So, this wasn't isn't on there on this list should be. Didn't this one come in right when we had our last meeting is when we found out that this project needed to be done. That might not be the most updated the vendor. So, this is the January 30th date. Most recently got to Okay. So, you've been like adding some other stuff to this, but that's what I was wondering if there's other stuff, too. So, can I send Can you send us all like whatever the update of this is? I think the roof this roof is the only new update, but I'll have to double check. I'll get it to you tomorrow. Yeah, it is. Can they make it put some trusses on there? Yeah, on the one side. I' I've seen gyms go that
056way where they put the entire trust system they end up setting one wall. You know, even if there's a little bit of a grade, you only have one one gutter obviously and it doesn't pile. It doesn't cuddle up on the roof. You got to slope to it to make one side. Even though it's cheaper than changes style of roof. Is that what you're thinking? Yeah. You could essentially sit an entire truss system on top of a sloped roof, shingle it, have less problems and it would be less than half of what this over the modish interfere with the timeline on this if we table it. I'd have to double check with Mr. Olson, but I think winter is when we really get hammered with the leaks because that happens with the water roots falls out
057and freezes and pushes into the seams and underneath everything. Yeah, there might be a window here if we just want to table it and come back to it and bank to see if we can find a different option. It changes. Yeah, move to amend to table it if anybody will second that. We'll second that. Separate number six and table it until next month. So, I'll table that. I'll get with Mr. Olsen and then we'll let the vendor know that we're pushing it back to May. D, that's actually a good idea to put a little proof on that. Honestly, they all be quiet. And then Lisa, this kind of again relates to the that project, but I can never keep all these straight like the cops that we're paying back. Is that the modular? Yes. Okay,
058that's what I thought. So that's not even paid off. We still have like four years. No, we have four years left. 2028. January 20th, 2028 will be our last pay bill. I mean for for the fun part. Yeah. Okay. Pop school. So yeah. So yeah. So still so we still have like 300 over $300,000 still. Oh my gosh. That's just insane. Insane. Yes. Okay. So that's the last one. That's why I can never keep straight. Which one of those is the elas? The cops is what we refied several years ago, right? Yes. Yeah. Part of the fourth grade academy. That we saved like $9 million on interest refund. Yeah. There's still a lot coming year. Still a lot. Yeah. I know. That's seems so crazy. That that was such a good decision we made at
059the time. Yes, we're still just paying Yeah. You know, way less than it would have been. I get it. But still, you know. Okay. So, they all asked, I just How long was the load on those? I don't even I was I thought we were still paying, but I thought we only had one year. I didn't know we had three. When were they purchased? 2014. 2011. 2011. So, it' be a 17 year. Yeah. Term 2011 to 2028 for a trailer with a 10 year life. Yeah. It was probably I'm glad we've changed our ways and we don't make decisions like that anymore. Yeah, we got that is the best option at the time. Thank you. I'm glad we're not in that situation. I think that's okay. So that table additional vote before we vote for
060everything else. Motion second. Yes. Would we like to motion call the role? The table. Motion to table. You said yes. I motion item six. Okay. Mr. Fer. Yes. Davis. Yes. Mr. Hetler. Yes. Mrs. McGraw. Yes. And now we already did the motion for recommendation. Is there any other discussion on anything else? No, no discussion. I want to say Kelly Kendrick just seems like she is always looking for grants. So that's cool. I mean, it's really cool. And what is the um the school safety grant? She doesn't even know what that one is. I just had that. I had forgotten. So the um the recycle Ohio grant was for the water water bottle filling stations. And the safety grant was it's on it was again Paul. It was a recommendation from our um consultant that does
061our annual security uh assessments. Um he suggested that um if we could purchase hot hotspots in case a building has issues um in which maybe it's on lockdown extensively that we could take that out and the administrator administrators or whoever needed to could still use that could still access uh technology. So it was an interesting something I don't think we even thought of doing uh but if we need it would be very helpful she got the outside that's a Um the camp new hop is this in place of the camp wo trip for sixth graders. So I had asked that question but I asked it in a mix of and other questions and I got the answer to everyone except that one. Okay. So I'll circle that's I didn't realize that till I was on
062my room question didn't get answered. Very good. Anyone? Fantastic. All right, call the roll. Mr. Davis, yes. Mr. Fer, yes. Mr. Hotler, yes. And McGra, yes. Um, under the treasur's recommendation this evening, there are two items. Item one, it is recommended that the board approve and place on file the March 2025 financial report and reconciliation per exhibit T1. And item two, it is recommended that the board approve the POS over 5,000 per exhibit T2 um with a strike through of the west grouping system under the general fund expenditure and permanent improvement. Is there a motion to approve these recommendations? Second discussion financials are still looking solid. Good. Can you mention the email that we got today? Which one? The auditor. Oh, the audit. Did you get Did you get the official one? Congratulations. We did
063a fantastic job. Clean audit. Fantastic. We didn't get the award, but we did receive I mean we don't yet maybe but um we did receive uh another clean audit this year. So good job. No, that's a team effort with lots of lots of hours, lots of people. Thank your team and everything that good job [Music] everybody. I got it came today at like two Florida right now. Yeah, maybe. I don't know. Yeah. Really awesome. Good job. Any other comments, questions? Call the Mr. Davis. Yes. Mr. Bowser. Yes. Mr. Houseler. Yes. And Mrs. McGrath. Yes. Okay. So, that concludes our board. Um, okay. So, that concludes our um regular board meeting. I would like to um uh go into executive session and um we have three different reasons where we're going in. One is the appointment,
064employment, dismissal, discipline, promotion, demotion or compensation of an employee or official for the investigation of charges or complaints against an employee, official license or student unless the employee official license or student requests a public hearing. That's one. The second one is the purchase of property for public purpose or the sale of property at competitive bidding. And the third one is preparing for and conducting reviewing negotiations or bargaining sessions with employees. I will second them. Yes, I thought I motion. Yes. Oh, I thought then um and then um there'll be no further business after the board and we'll just enjoy the meeting afterwards after executive session. Thank you. So, Mr. Foucher, yes. Mr. Hostedler, yes. Mrs. McGall, yes. and t