001May I get a first? >> I'll make a motion to approve the regular meeting agenda and addendum. >> Second. >> All in favor? >> I >> Okay. May I get a motion to enter into executive session read form in in accordance with OC 121.22 22 to consider the appointment employment demissal dismissal discipline promotion demotion or compensation of a public off employer official first. >> May I have a first? >> I'll make a motion to enter into executive session for the reasons uh Mr. Summer all set forth. >> Second. >> All in favor? I >> I >> Okay, we'll be back. Heat. Heat. N. Hey, hey, hey. Hey. Hey. Hey. Everything Are you are you Are you are you are you are you? Oh yeah. Are you are you are you Are you Heat. Hey. When
002La. When love comes in la Hey, hey, hey. Hey, hey, hey. Hey, hey. Hey, hey, hey. Everything. Dancing dancing. Dancing dancing. Dancing dancing. You feel me? You happy here. Oh yes, great. Okay, we're back. We're going to go ahead and get started with the meeting. At first, we could all stand for the pledge of allegiance, please. To the flag of the United States of America and to the republic for it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Okay. Public commentary. Mr. Davis, do we have a any public commentary this evening? >> We do. Um, there we go. We do. Uh, Tori uh FericS. Am I saying that correctly? >> Y. >> Please come on up. If you'd go to the podium, please. And if you kindly state
003your name and your address for the board. We'll have five minutes. And then uh I will let you know if you want me to at a minute left and we can >> That's fine. Okay, >> that works. Uh, my name is Tori Feric. Uh, my address is to Noel Lee, uh, 45243, just like you. Um, I came here today, we moved to the district just a year ago, but I am a Cincinnati native. Um, but my children are in the primary school and we are thrilled to be here. So, thanks for having me. Um, the use of genderneutral pronouns such as they and them has gained momentum in recent years as part of efforts to foster inclusivity and respect for gender diversity. It is becoming common in the workplace as well as schools. While I
004understand that this is not currently the case at Indian Hill Schools, I do think it's important to proactively address this trend and its direct implications. While it is crucial to create safe spaces for all individuals, it must be known how defaulting to the use of they them pronouns in schools directly impacts the future of biological females. Eliminating her his pronouns as normative for students has unintended dire consequences that I would like to explore with you. Biological women have historically fought for safe and separate spaces in various domains such as sports, shelters, prisons, schools, bathrooms, the list goes on. This is due to our unique experiences and vulnerabilities that come with being a biological woman. The indiscriminate use of genderneutral pronouns undermines the ability to create these spaces, marginalizing women yet again, compromising our safety and
005making it impossible to address address gender related issues and threats unique to us. In eliminating she her language, you are in fact eliminating the gender of women altogether and therefore slowly diluting our innate differences that are all too apparent to those who have been born a woman. Threats to women's safety is an issue that no one can deny historically and is posed to biolog biological women and girls due to the anatomy of biological males. that which includes a larger skeletal size and a penis that can be used in an act of sexual threat and violence. These are facts that our biology determined for us, which is why it has been so important to separate biological women from biological men in spaces such as bathrooms and locker rooms. The normalization of they them pronouns has consequences
006for women's representation and achievements. Women have made significant strides in a relatively short amount of time in modern history in traditionally male-dominated fields. We have broken barriers in sports, science, technology, the world of finance and business, medicine, space, and the arts. Many of these successes have only been possible because we have separated ourselves but the facts of our biology, encouraging and even demanding that spaces and opportunities be made for women in these areas separate from men. These separations are not necessary because biological women are less than or victims, but because male-dominated society historically devalued women based on their smaller size, their potential strength limitations, and their reproductive qualities. By blurring gender distinctions through the default use of they them pronouns, we risk losing the identification of women altogether and therefore all opportunities and spaces for
007women and young girls as biological men and boys begin to take these spaces. If we think that Serena Williams would have achieved grand slam titles had she competed against Raphael Nadal each tournament, we are remiss. If we think that the world women world cup soccer team will have any biological women on it five years from now if we allow his her language to be completely removed, we are fooling ourselves. Spaces for our daughters will quite literally be eliminated. I for one am not willing to take that bet at the risk of sounding uninclusive and going a different direction. I ask you, how inclusive is it to usherize an entire gender that has fought long and hard for their undeniable rights in light of our differences? In case it needs clarification, I am not arguing that
008they them pronouns be removed from schools when it is being used in individual cases or considered. I am however arguing that we not walk in fear in the midst of uncertainty. We cannot be afraid to make the choice to uphold the importance of biological gender distinction even while we as adults begin to learn about gender dysphoria and identity. We can instead challenge ourselves to find ways of allowing everyone to live their truth to have opportunities and to ensure that our daughters and granddaughters are not erased from every future record book and achievement list. Finally, using they them language as the default pronouns for our children will not only erase the futures of our daughters, but will change the minds of our sons as they will no longer acknowledge or understand the innate differences and possible
009challenges and threats that we as biological women face. Womanhood will not only become insignificant, but non-existent. There truly is only so much space for women to take up. That's been made clear for us. And while we can also make a space and way for trans and non-binary people and others, I strongly believe that this issue in our society very obviously has become a woman's issue and I will stand up fearlessly and firmly to defend the future of biological girls and women and I do hope you will too. >> Thank you. Thank you for your comments and concerns. >> We have we have no one else. >> No one else. >> Okay. Let's go to item seven. Kirk, can you lead us through the recognition, correspondence, and announcements? >> Welcome board members. Um we're going to
010go ahead and skip letter A. We're waiting on one of our um celebratory students here tonight. And I'll start with letter B if that's okay. Uh first off, just want to say at the end of this school year, a big thank you to our teachers. I know our IHPO leaders are here. Uh I see Julie is here. I see Amy Camp. I see Jen. Um thank you all for being here tonight. Uh you know, we were reflecting today that we have over 200 teachers that teach 186 days a year and that adds up to something like a minimum of 37,000 lesson plans every year. Uh I think they do a pretty darn good job. So want to thank them. It's been a long year, a fun year, and they've dealt with a lot. And uh
011just appreciate the work that I does with us and those leaders that are here tonight. um want to go and jump down. I know everybody would like to get to the exciting part of the agenda with Mr. Davis, but I'm going to jump down to some of these other pieces if that's okay. Um want toh celebrate some of our students who just competed in the state hosta competition. Uh we had some finalists. Uh Daniel Choy, Dylan Edwards, Sharon Fun, Ernesto Rodriguez Cairo. Ernesto Rodriguez Cairo again was named an international finalist also for HOSA. This is future health professionals. again, one of the career pathway clubs and activities that we sponsor here every year. These students do amazing work. Uh would also like to um celebrate tonight a couple of our uh high school students, Sophia
012Chen and Jackson Caster, for achieving third place in the le recent entrepreneurship team event during the DECA international career development conference. Um Sophia and Jackson were two of seven students who represented Indian Hill uh in Orlando, Florida for the international career development conference. really proud of the work they did. And recently our IHS model United Nations team uh traveled to right state to compete in April. And during that competition, the students were assigned a country to represent in a committee that functions like the actual United Nations. They participated in a debate concerning international geopolitical topics. Um and Jenna O'Drriscoll was awarded one of only two honorable mention awards presented to all the delegates from all the schools that attended that day. So, congratulations to Jenna O'Driscoll. And tonight, we like to talk about a couple
013of special awards. One for our primary school teacher. First up, Amy Campa. Amy, would you stand so everybody can see who you are? Amy uh is one of the best teachers at Indian Hill and has been for years. and she recently led our second grade students to win the Southwest Regional Ohio STEM Learning Network Design Challenge across the state in this region. We were the only school awarded. Her students earned two of three student choice awards for grades K through five. Took the top prize for most innovative and best presentation. Her class identified environmental security within our community as a problem that they wanted to work together to solve. They focused on birds and designed birdhouses and bird baths to help birds survive in all seasons. They also designated seating for students to come out
014and enjoy the space. A big thank you to all the parents who help support that and our community members. It takes a partnership to do STEM work the way that Amy does it with her students and problem based learning. And it was an amazing design challenge. So congratulations to your whole class. Did you want to want to say anything about it? I >> I want to thank the board, the administration for their support and training that I received last summer. I want to thank Dr. Owens and Mr. Gruber for providing um an atmosphere of collaboration and um just fearless trial. um they really supported myself and um Mickey Eubanks and Megan Graves this year in our project based learning lab site initiative and really gave us the courage and the confidence um to just do
015what we had learned to do and it's been a wonderful year. Um my students were amazing. um the parents that um helped support us. It it's just been a really great year and the the STEM award was icing on the cake. >> Congratulations. >> On behalf of myself and the board, this is a gamecher for the Indian Hill School District and I want to personally thank you for your time, your commitment, and your energy. Thank you very very much. >> Let's move on to the next celebration and we'll stick with the Indian Hill Primary School. Uh Dr. Owens and Mr. Gruber are here, our dynamic duo from the primary school, and they're representing all of the faculty uh board members. As you know, we were able to announce last week the celebration of Indian Hill
016Primary becoming one of the only public primary schools in Ohio to receive its STEM designation from the Ohio Department of Education, the Ohio STEM Learning Network. This is a rare achievement for any primary school and the first primary school in this region of Ohio. And uh Dr. Owens and Mr. Gerber want to congratulate you and your entire faculty on all the work that it took for that designation and all the students. Congratulations. >> You want to say a few words Dr. Owens? >> Sure. >> Careful. >> Uh we we from the primary school we want to thank all of you for this constant support um for us to do school differently across the district and I think all of us take that to heart. We out opportunities for kids, for teachers, um for our school
017to be recognized for the great things that we do and it's because you constantly support us and really appreciate that. >> Congratulations to all of you. Just echo that. Thanks. Um as you guys know, my kids were in the primary school and still there. Uh the STEM designation continuing to grow throughout the school is so important to what we do and uh the stuff doesn't happen in a vacuum. It takes a ton of behind-the-scenes work that people don't see uh from Kirk and Melissa and the whole team. Um it really is a game changer. My third grader this year, we were asking her the other night what her favorite project was this year and it was a STEMbased project that you know was her love for that started early and it's continuing. So it's incredibly
018important and great to see. And not to be outdone, um, Whitney Buell is here from our elementary school. And our elementary school also was STEM designated this year for the first time, becoming one of the only public elementary schools, K5 or 35 in our case, in this region. And one of only 10 public across the state in terms of top school districts. Uh, Whitney and her staff have worked extremely hard as well. We're so proud of them on their STEM designation this year as well. Congratulations, um said, "No, thank you. Um we appreciate we get to take a team this year to the training that Amy went to and um we're excited to to implement project based learning buildingwide. Um, you know, it's one thing that really stuck with me as we had a training
019earlier this year as um, administrators and the speaker talked about engagement versus compliance and we have a lot of compliant kids here in Indian Hill. They they're wonderful. They do what they're supposed to. Um, but we always said, "Oh, well, they're engaged because they're all doing what they're supposed to." But you really saw engagement when you saw kids taking part in these projects and wanting to talk about their learning and present to the board for their learning, which we had a team do earlier this year, third graders. So, it's just um really great to see and I'm so proud of our staff. Um they were asked to think outside the box and do things differently like Erin said and they really took it and ran with it and they love it. So, we appreciate your
020support. >> Congratulations. Okay. Um, every year OSBA allows us to honor our business partners and our honorroll members were recently uh received their certificates. So again, we'd like to just thank tonight the IH foundation. Um, I see one of our board members back there, Mr. Holtzo was on the foundation board. Thank you for being here. Um, loft MSA schools in and shared vision communications. Want to thank all of our OSBA business honoral members. And now board members, I think because of time we will jump back up to the top. Um, Mr. Mr. Damadale, why don't you just join us for a moment and share a little bit about Marley Katie's vision since we don't have Marley? >> Yeah. So Katie during the year, one of the things we wanted to bring to school design. So
021I want you to think Shark Tank and just high school entrepreneurship. >> Mr. Dam, why don't you come here so the people who are watching can also hear. Sorry, >> I have to speak in front of a podium all night. So that was okay. So So uh as I was saying, so Marley Katy is one of three uh finalists who were awarded to be winners of the big pitch. And really what that was, as I said, is think Shark Tank and high school entrepreneurship colliding into big ideas. And Marley Katie's vision was called Braves on a Mission. And one of our pillars here is service. And one of our deep commitments to our community and to ourselves is to pay it forward. How do we become great citizens in this world? And how do we
022make a difference in this world beyond the walls of our school? And so Marley Katie's vision was about taking that idea of service and community service is a part of what we do, but really expanding it both locally and globally. And so, uh, Marley Katie's vision with Braves on a Mission, she has teamed up with three organizations locally, uh, most of them are in Northern Kentucky, to basically create opportunities for students to give back. And, uh, two of those, um, kind of local opportunities are about one um, is, uh, collecting clothes and and needed necessities for families. Uh, but the other one is about building beds. It's about building beds and shelters for students that don't have them. Um the number of students both in Northern Kentucky and um Cincinnati that sleep on the floor
023every night is staggering. And for a young lady like Marley Katy, she knew that she wanted to do do something about that. And so she pitched this idea of taking the idea of community service and simply amplifying what is a requirement to something that is some is something that we want to become inherent in all of our kids. And so she was one of uh three finalists. She uh pitched this idea to a judging panel uh of about six um amazing community partners both from an experience part uh um an experience perspective but also a community perspective and um it started with 80 students. It finished with 25 finished with five finalist teams and Marley Katy was one of those teams and so she was awarded a certain amount of dollars to create um these
024opportunities for kids. And so we met last week. We talked about what is your vision? And her vision is to start right away. She is already recruiting about three to five kids that are going to start with these two organizations locally. Um what's really cool about Braves in a Mission is her goal is to one day take those community service opportunities locally and expand them globally and make a difference not just here in Cincinnati and the tri-state area, but also in in the world. Um and so she's going to continue that and her goal is 20 students um by the end of January to take part in these three. And one of the things that uh we've been talking about is from a from a dad perspective, from a principal perspective, these are opportunities that
025are not just relevant and important and meaningful for students, but it's also for staff and adults. And so one of the things we talked about is how can we as staff be part of these great opportunities. So, one of the things we're going to coordinate with one of the organizations is we're going to bring them here and we're going to have our staff participate in one of those moments as well. So, some really amazing things um when you talk about student agency and we talk about engagement and empowerment, we have the best kids in the world and I truly believe that. And these are not just students that are compliant in school. These are students that want to make a difference in the world and we have them here and Marley Katy is one of
026those amazing students. So, I wish she could be here tonight. I'm so proud to be her principal and be a partner in her in this work for her and um I just can't wait to see what she does with it. >> I think Mr. Damado that's a wonderful summary and I think what we'll do is we'll we'll invite Marley back to talk about the um ask with the field trip support. We heard 20 students. I think we'll have Marley come and talk a little bit about it and board members. I think you got the gist of what's underway for next year and then you can help support her in that if that's okay. >> That would be great. I appreciate it. Thank you guys for all again, um, as Dr. Owens and Mrs. Bule said,
027you've allowed us to dream big since we've been here. And this is just part of it. And so I can't I can't say thank you enough for letting our kids also dream big and believe that they can make a difference. It's one thing to say, it's another thing to put into action. You and you all let us put into action. If we could add a thanks to this to to Jeff, to you the team, but also to the Indian Hill Foundation, the work Shelley Wyland put into this with with the experienceship and that parlaying into the big pitch. Um, this stuff doesn't h again doesn't happen in a vacuum and we've got really great community partners and um just want to acknowledge their support for this program. >> Excellent. Thank you, Mr. Damado. And uh
028best wishes for Friday night. It's looking good, buddy. >> Don't don't talk about the weather just yet. Don't do it just yet. Don't look. You got to get rid of the jinx. Gotta get rid of it. We don't believe in those things. Okay, we're gonna now go to the most exciting part of the agenda, ladies and gentlemen, which is the 5-year forecast from our CFO, Mr. McDavid. >> If we could just briefly, uh, Mr. Kcki, you forgot one celebration um because you're too humble to admit it. But on April 27th, the John Carroll University announced Mr. Kcki was the recipient of its distinguished educator award. This award recognizes members of the education community who exemplify the Department of Education's mission to prepare students to teach and lead uh both within the school and perhaps more
029importantly outside of school settings. Uh Kirk does a tremendous amount for this district that he doesn't talk about because he's too humbled to do so. So, we're going to make it uncomfortable for him for a minute and acknowledge this award um and acknowledge all the work he does for us and for the school district and for our kids. So, >> done now. Let's move on. Thank you so much. >> Comments, >> Mr. Davis. Let's move on to Mr. Davis. Thank you. >> We do appreciate all the work you do, Mr. Ki. >> I appreciate that. Thank you very much. >> Once again, I always follow the toughest show. So, um, so I we are very constrained with time tonight. So, in order to help keep this uh presentation efficient, I've eliminated all my jokes. I
030had a pretty strong dance routine to finish it off. I'm going to have to uh scratch that. So maybe in November we'll be lucky enough to pull that out. Um and each May and November we're required to file a five-year financial forecast with the state of Ohio. And then each year I do or each time I do a presentation for the board of education as well as our community. U because we are sort of condensed for time, I've decided to um look at three three specific items that are very important that the board and the community need to know about. Um the first slide I put on here, I started doing this back in November. It's a list of important dates that come up both financially and for the uh the governance of the district.
031Um I will let you read through those. Those are the same as in November. And then the three items I want to talk about uh briefly tonight, health insurance, uh the upcoming property value increase, and House Bill one. So, under health insurance, um we are in a consortium with uh nine other school districts. It's called Swoosh. Um and what a consortium is designed to do, it's to take like institutions and put them together and combine their power in order to help keep costs and claims down. Uh most consortiums are very strict and have um they'll have the same plans for all all the the groups within their their organization. Ours is very um it's a lot different. We're allowed to have different plans uh per each school district. We're allowed to do different things. We're
032allowed to um sort of manipulate those to fit our our staff and make things the best we can within each district. So, as part of this health insurance renewal, each year, uh we get this initial rate renewal, uh comes out in April. Uh this year it's at 4 and a.5%. You can remember in November we went we talked at length about how concerned I was um with health insurance in the future. Um contracts with health care agents and the uh the insurance companies are sort of done in two threeear spans and there's been a lot of inflation in health care over the last couple of years. So as we started to get into these cycles we wondered where where the cost of health care was going to go. So we're got to this initial renewal
033four and a half. I want to point out because swoosh is so proactive and we're doing all the right things. Uh we did an RFP this year with carriers. Um we got them to reduce their their administrative cost. Um we got a lot more pharmacy rebates that we hadn't been getting in the past. We were able to save 5 a.5%. But quick math is 5 and a half plus four and a half is 10. So we could have potentially been looking at 10% as an aggregate group rate had we not done the RFP. So that gives me maybe this year will be the one bad one and we'll start to come out of the inflation in the years going forward. I have built 8 to 9% in my rates over the next four years. Um
034one other unique thing about swoosh that I want to point out is that while there are all these the groups get to do different different plans, we also are responsible for our own districts. So if if Indian Hill has a bad year, we won't get the 4 and a.5% aggregate increase. We'll get a little different. If we have a great year, we would be ahead of the 4 and a.5%. Right now, you can see at the bottom, we are at 7.2%. We've got some other work. We got some more work to do help bring that down. If the other districts have some claims, we'll get closer to that 4 and a.5%. over the history of swoosh or last uh 20 since 2019, you can see that we're within about 1% of that aggregate rate. So
035that's pretty well set. That's going to be what we're looking at. We'll work on getting that 7.2% down. Our staff does a wonderful job of making sure they're going to the right places and taking care of the things that need to be taken care of. And we'll get it back down to closer to that four and a half percent. But I did want to point out that it is trending in the direction of getting much more expensive. Second thing I want to talk about, it's on everybody's mind is the property value increase that's coming. Um, so around Ohio over the last few years, these have been coming out during reappraisal periods at 20, 30, 40% for for individual counties. And I don't think Hamilton County is going to be much different. I think we're probably
036projecting towards that 30% rate for the whole county. Uh, typically Indian Hill will lag behind the county if there's a a large increase just because so much of our property is in Indian Hill Village and that property doesn't tend to um doesn't tend to go up as fast as the rest of the property that surrounds it. So, as I as you can see in this graph, I've done the history. You can't see the bottom of the screen for some reason. Let me see if I can get Not sure why it's cut off, but those are six years of past history with four years of estimates. You'll see the estimate starting at 1.6 billion. Um that will be for tax year 2023, which will be um levied in 2024. So that's about 14% over where we
037were for tax year 2022. I want to point out that we all have to remember that our revenue is not going up 14% because our property taxes are so we are only getting um more revenue based on the inside millillage which is about a quarter of the tax we actually levy. So for example if we go up 10% we can predict that our income will go up about 2 and a.5%. Okay. So now we'll take a look at the next graph which converts the property tax increase into revenue. So you can see that same cycle through the 24 25 school years that we're actually gaining a little bit of revenue based on that property value increase through the inside millillage. So we get to see that over time. But there's those factors of House Bill
038920 that keep us from having a 1:1 ratio of of revenue and property tax increase. So another thing that's been discussed is is are we going to be able to maintain that 30%. A lot of news out there, a lot of talk. So I I found this graph that shows um the first quarter of 2023 in Ohio. um you can see that most areas outside of southeast Ohio are maintaining or gaining a little bit of of property value increase over that period. So that means the houses that are selling are still selling over what they're what their auditors are valuing their property at. So then you look at our area individually, you can see the three zip codes that in case Indian Hill um we're doing the same thing. It's not huge, but we're still
039showing that we're not regressing. We're still getting a little bit of that gain. So, I feel pretty strongly that our area is going to see a significant increase in property tax, property value. The third item I've got on the list is House Bill One. Um, we talked a little bit about this. I sent some uh emails out letting the board know that this this was a potential item that could be voted on. Um, House Bill one, what it would do is seek to decrease the income tax for the state of Ohio. And the mechanism that it that it would do that with would be to um remove a roll back and a homestead reduction that we get within our property taxes. And what those two items do, they're not reduction factors, they're actually credits. So,
040for example, if your tax bill comes and it's $1,000, you you could see credits in there of 12 a.5%. So, you don't pay the $1,000, you pay $875. The state of Ohio pays $125 through income tax. This is particularly important for a district like us who about 95% of our revenue comes from property tax either locally or through this mechanism through the state. Um so as they looked at this, what they wanted to do was to be able to uh reduce uh reduce that income tax burden on folks. And then what they they they realized is that people's property tax would increase because they would lose that credit. So then they decided to um help the property tax owners, the residential property tax owners and reduce the assessed value from the the number of 35%
041to 31%. Which is 12 a.5%. Now the problem with that is House Bill 920 which we talked about earlier not only when your property tax goes up it also or when your property value goes up it has the same effect as property values go down. So if we decrease that assessed value then house bill House Bill 920 would go into effect and those factors would start to go up. The taxing entities would lose the inside millage at that point but would re regain about 75% of that income. So if if in this scenario taxing entities would lose, property owners would lose and people would gain on their income tax. So this wasn't the best mechanism really to try to solve what they were trying to do. But what I want to point out is is
042a couple of things. Okay, this house this bill is pretty much dead right now, but it could come back at two points. One would be at as in June as we finish up the the annual budget bill. It could get tucked in as a you know a lastm minute part of that bill or it could come back later in some form. And if it comes back in its purest form of if they can figure out how to um sort of get around 920, you look at line 105 of our five-year forecast for 2023. It was an actual of 3.2 million. If House Bill or if House Bill one passed and it was in its purest form, we would lose that income. Okay? Then we take our total revenue line. We subtract out that 3.2 million.
043And of course, you can't see it because it's in that black zone down there. It's 39.4 million is what that new number is of of total revenue. That's a decrease of 7.6%. Okay. So if you if you also correlate that $3.2 million, that's almost exactly dollar for dollar of what our levy that we passed in May of 2021 brings into the district. So you can see how problematic this would be particularly for Indian Hill, but for all taxing taxing entities that would fall into this. So I wanted to make sure I brought it up to the board's attention, to our taxpayers attention, and just to if it comes back, we'll make sure we have to talk about it and we have to deal with it at the time. Mr. Davis, can you go back to
044the bar chart before House Bill One for just a moment? >> Sure. >> You want revenue or you want uh property tax? >> The last bar there has a little change in 2027. Could you just point out what that is? >> Certainly. So, if you look at all the bars are blue except for 2027. So, as part of my five-year forecast procedures, I'm required to show um if a levy is not passed, I can't count that as income. I have to count it as sort of phantom income. That's what that orange line is. Is that phantom income of that levy going away. Okay. So, if we don't renew our levy at that point, we're going to start losing that income. And that will start to come as we put up 2028 in my next forecast,
045that orange line will get about about a million and a half bigger. So, it'll be about 3.2 million what that levy brings in. So then we'll have that'll start bringing up the conversation of what do we do at that point? Are we going to renew that levy? How's that going to work? What what are our options at that point? >> I just think it's important for people paying attention maybe outside of the meeting here or streaming when they they don't see that and we have a lot of new parents in the district every year. So it's just good to point out. Thank you. >> Yep. Any questions? >> I think my lasting takeaway every time we do this um and then thank you for sharing all the HP1 stuff. I've gone through all that is
046just how important it is to understand how little control we have over our revenue. Um D said we have zero control over our revenue and as we look at setting budgets and looking at expenses you know it's very difficult in a world with inflation to not have sources of revenue out there and it's concerning um and we have very little control over it. So thank you. >> Thank you >> board members. We are going to go back to the podium. Marley Katy has joined us. Thanks for being here, Marley. I know you're busy this spring. And Mr. Damado did a wonderful job of giving us a summary of your big pitch and your project in general, but we were hoping that maybe you could just summarize for us what has happened since the big pitch
047and what your plan is for next year in a couple minutes to the board. >> Yeah, thanks for having me. Um, so I had a great meeting with Mr. domade where we discussed where the program could possibly lead um in the next school year. And um I'm really excited. I'm going to be going to a few of the projects this summer. So I'll kind of get a feel for how they work and um see like how our students will like it. Um but I'm planning to do probably two or three projects next year. And I want to I I think it's really important to stress that I want to start locally and regionally with the projects just because I think there's a lot to be done right here in Indian Hill and right here in
048Cincinnati. So the two projects will be called A Child's Hope International and Sleep in Heavenly Peace. And they're both very very close, about 30 minutes away. Um for a child's hope international, we would go to a location and pack meals for um people for about 2 to three hours. Um, and one thing about this program that I want to be different from all the other service programs, um, is just like how immersive they are and how hands-on. I really want our students to be able to understand the people that we're helping and hopefully even meet them because I think that adds an extra level um that would really make the program special. And then for the Sleep in Heavenly Peace um project, there's a chance that we could possibly do it even at our school.
049So maybe even our parking lot. um we'd be building probably about 40 to 50 beds and that would take about three hours. Um we could even go for longer and um we could do that right in our parking parking lot which I think would be super cool to bring the community together um for that project. So that's kind of the progress right now. So I'm looking forward to going to them this summer. >> Thank you, Marley. And um I I know I got to see your pitch at the big pitch. It was spectacular, which is why we invited you here tonight. And I think a couple of our board members were here tonight and Mr. Damado and I have talked to them about supporting your your notion for your activity next year uh and funding
050a field trip. Um and board members, I I would like to ask you to entertain for Marley a field trip budget of up to $3,000 for next school year to kick off this event. I think Mr. Damon and I think that would be a fair amount to add to her pitch. Um and I know Mr. Marks and Miss Singh, you got to see the big pitch, so maybe you could help us out. Sure. It so service for me as personally it is a big thing and when I saw you presenting there I was like oh my gosh this girl is amazing. >> Oh thank you so much >> and what you're doing is so important not just for you not just for our high school students. I think it gives such a good you're setting
051such a good example for our younger ones that you know why you need to go out and help others. >> Mhm. >> It is easy to get everything on your own but there are a lot of people in this community who sleep on the floor. >> You know to see that to understand that and to help them is such a huge thing. It just adds to your personality as you grow. So what you're doing is just amazing. Uh as Mr. Keniki said that we would love to help you support this because I I would say your mission is not bra on a mission. It's bra man. Hey Cal is mission is something that you know we have when I was when my kids were younger I have always dreamt that a district should have something
052like that. So brave on a mission is an amazing mission that you have brought together as a student. It is even more even even more amazing that our students are willing to do such kind of things. So anything we can do to help you support we would love to do that. >> Thank you so much. Yeah, I think the thing that I definitely I've heard people say like I've tried to start up this program or I've done something similar to that and the pro the problem they have with it is the sustainability and so I really just want to make sure that we can use this program to impact students for years to come not just like the kids in my class but that's definitely Thank you so much. I definitely appreciate that and yeah
053I definitely want to focus on the sustainability and um making sure that we can fund it for years to come. So thank you. So Marley, I was there watching the the big pitch and uh you were very dynamic as you are tonight. So we're very proud of you. Um I think about our strategic plan and a couple things are not only do we academically want to do well, but we want to be learners as doers and learners that were educating the whole child. And so when I think about what you came to the table with to say, "Hey, I'm going to take action for something that I see in the community," I think that's being a doer, right? And so we're proud of you for that. I think the second thing to educating the whole
054child is we're very blessed as you know and you articulated so well in this community. And so to think about outside of academics, what else is important as we think through life and and you articulate that well. So we really appreciate you and I'd like to make a motion uh to support um this project for up to $3,000 next school year. >> I would second that. Thank you so much. I appreciate that. >> All in favor? >> I I >> I >> Great. Marley, thank you again for coming tonight and we appreciate all that you've done. >> Thank you so much for having >> Marley. Marley Marley, I'll just say one more thing. So after you are done attending these programs, please do come back and you know share what you learn and what you're
055doing. We would be eager to know that. Thank you so much. >> Thank you, Marley. Thank you, Mr. Damado. Um, moving on now, board members, to our facilities and operations update. We have our project team here. Uh, Mr. Davis, could you pull up that link from for Mr. Paycheek? >> Thank you. And, uh, Mr. Paycheck, I think because of time, we will go through the design portion quickly with the updates and then we'll get to the board questions and feedback session. >> We'll go through this quickly. Appreciate being here tonight. Um, like I said, we just want to go through briefly is uh updates of the projects. And any of you in the community and uh here tonight who maybe have been out looking at the buildings and walking the buildings um driving by the
056buildings have seen a lot of this work. >> Okay. So, we'll start off at the middle school. Um again, if you've seen kind of driving by the construction activity that's been happening out there and the transformation, um making a lot of good progress. kind of hats off to Scansa and their team for continuing the progress and uh moving forward. And so you can see a lot of the work the front of the building and the exterior starting to really come to life and the size and scale of the buildings and um if you've been around even the backside for those neighbors on that side, seeing a lot of the activity on that side as well. So really exciting to see these buildings coming out of the ground and starting to be kind of take shape.
057um the fronts, you know, if you've seen some of the original imagery and the front door of the middle school, uh and the height and scale and all those kind of things that are really starting to show what those buildings are going to be um eventually when they're opened up, the connector between the middle school and the high school and the future place where really all the community members will be coming to the buildings and and how that's coming along as well. uh on the west side and what we call the back side of the building. Um these all these exterior spaces and project porches and all those things that the students are going to be able to experience and connect with the outdoors and how that's starting to come to light as well. And
058um those exteriors will be uh more enclosed here as we get toward the end of the summer. Um inside the buildings and a couple of im images on the left of what it's going to be. So the main entrances um again starting to kind of get a feel for what those spaces are going to be. Um, moving into some of the neighborhoods, as recall, each of the the grades is going to have their own community of spaces. And these this is one of the areas where there's even some natural light coming in overhead. And again, just starting to see all the utilities and construction activities that are happening on the site. Um, the village green, right, the hub of the middle school. Um, again, just starting to get a feel for all those different pieces
059and parts and um, and the scale of that as well and how open and connected that that environment is going to be. um the connector when you come into the building, this is a where the uh if you went into the auditorium back when that was an exterior portion, this will be the the new lobby as you come in and enter into the uh the auditorium and into the athletic spaces. And again, I think really making good progress on those areas as well. Uh if we look at the elementary school, um this one if you've driven by, it's hard to see because it's blocked by the existing building that's out front. That existing portion that we refer to as a Sawtooth is going to be coming down here this summer and then you'll be able
060to actually see the new addition. um that's back there now. So again, just from the outside, a lot of the the masonry and the brick and the steel and all those pieces that are they're making that project come together, the playground um spaces in the back and outdoor spaces. Um again, making good progress on the the elementary school edition. Um another view from the outside will be kind of new addition uh canopy piece. Um if you're coming to get into events after hours and then the bigger spaces you see with all the glass, there's some art studios and I and um eyabs. So the the new STEM designation that we just mentioned earlier, I think those will be great spaces for students to be hanging out in um come next year. Uh connector kind of
061between the existing and the new building. And in the left there, you see there's some some graphics and imagery that are being worked on, but this will kind of be as students are coming from the uh uh looking back toward the existing building, coming into the new building. lots of glass and natural light. Um areas of their kind of village green space that'll be in the elementary school with all the students. You know, again, spaces for them to hang out and interact. Um the eyab, so that's that STEM kind of project space that'll be really kind of heart and center of the this new addition. Um exposed ceilings and cabinetry and again all the great things that'll be part of those spaces at the primary school. Again, we've driven by new addition. You know, very
062transformational. I think the the overall look and feel of that building and um as mentioned Dr. Owens and Andy were here earlier with their STEM designation, but that they moved into that space here recently uh for a couple weeks until schools out, which I know they were excited to do and you over there talking to the receptionist and all the people in the front lobby. Um but again, just really starting to get a good feel for for what that building is going to look like and again how it's really going to transform the look and feel of the primary school. These are images. Um they look like renderings, but the the space is uh again I think it's just not really nice and outstanding the way those have turned out. And again, a lot of
063natural light, inviting um spaces. There's still some work going on in these areas, but um it was good. It was good to at least get some of the staff and administration in there for the time being. There are some of the the uh areas where the um administrative staff and faculty will be living um when the new building's open kind of off to the side behind the lobby. obviously they've been able to utilize those spaces here recently. Uh the village green, you start to see a little bit of what that's going to be. There's still some finishing touches that'll be on this space over the summer, but the small platform and if you can imagine kind of students hanging out in the space and activities um both during and after school. So, I'm really excited
064to see that come together as well. And the auditorium um again starting to really get a feel for the transformation of that space once the seating gets in there. um all the you know theatrical components and rigging and lighting um to really make that space function and perform um moving forward. So So yeah, that's again I think just want to be able to give at least the community and the board an update um where all these spaces are going and again just think really excited on the progress and um I think everybody should be really proud of the progress that's been made so far and and the future of these buildings. >> Thank you Chris. We'll come back to the project team in just a couple minutes. appreciate that presentation and we'll have that on
065the website for everybody who would like to review that. Um Mr. Summer, if we could move to the superintendent report there, number eight. >> Yes. >> Uh just point out one or two parts here tonight. Um we have approval of some new courses at the high school that go along with our new computer science track and some AP and elementary or elective opportunities um in math. Um some things we've talked about over the last couple months. So, we're very happy to see um some of those courses here up for approval tonight. There are some field trips. And then this is typically a large um staffing uh agenda. I'm not going to read through all these personnel actions under letter D that goes into an addendum. Um if there are no serious questions, I'd like to
066ask the board to entertain 8 A through D15 lowercase D, which is inclusive of all the information on the agenda and the addendum. May I have a motion to accept the superintendent's report? >> I will make a motion and and briefly thank you to the personnel committee for all the work that's done behind the scenes to work on the uh this item. It's a lot of work and I appreciate the effort. So with that, we'll make a motion to approve uh the superintendent's report item 8 A through D15D. >> D15 D. >> Second that motion. >> Mr. Tullus. >> Yes. >> Mr. Marks. >> Yes. >> Mrs. Iikolds. >> Hi. >> Mrs. Sing. >> Yes. >> Mr. Summer. >> Yes. >> Thank you. >> Okay. We'll have Mr. Davis uh proceed with the treasures report.
067>> Uh the treasures report for this evening. We have the minutes. We from the last meeting we have a financial report from the end of the month. Um item C is a resolution accepting the amounts and rates as determined by the budget commission. Uh item D was to approve the uh May 2023 5-year forecast. Um I would like to establish a capital projects fund fund 070. Uh there are a couple now and then invoices that need to be paid. Item G is to uh approval to participate in our federal programming for 2023 2024. Item H is the approval of two construction contracts. Item I is the approval of contracts for school year 2324. Um all but two of those are for uh educational services outside of the district. Uh, two of them are for software
068that we use for educational purposes. Um, item J is a contract revision for the Hamilton County ESC. Uh, we originally approved that on April 11th. We made some minor adjustments to that. And then item K is the acceptance of donations. Uh, we've got three from the IH foundation for big pitch biology grant and the first installment of the harder donation. and then the PTO with an innovation grant for the IHS video boards. Um, as always, we appreciate the donations and without the, uh, the help and support of our community, uh, we wouldn't be the district that we are today. Um, are there any questions on that? Because I need to do items L and M separate. >> I would make a a motion to approve a the treasures report exclusive of H, L, and M.
069for later discussion on those because we need to treat those three separately. LM and H now. >> Okay. >> Yeah. Go ahead, please. >> Uh in terms of uh in terms of items H, we've struck one and three, so I'm going to come back to that. I'd love for um our scans team if maybe you guys could answer a couple quick questions. So, specific to um item two, the the domestic water balancing valves as well as the roof reinforcement over at the primary. If we were not to approve those, today's Tuesday until two weeks from this Tuesday, June 6th, what would that do to the project timeline? If we if we if we paused on those for two weeks, would that and I want to take those individually, what would that do? And maybe if
070you guys could go to the podium just so that if anyone wants to hear at home. >> Thank you. Appreciate it, Chris. and maybe just give a little background as to what it is and why it's needed and why it's change order. >> Sure. Uh so the domestic water valves at the middle school are needed for the hot water system to help balance water as it moves through the building and hot water is delivered to the bathrooms appropriately. Uh that decision can wait until the you said June 6th. >> I'm saying >> or two weeks >> if it was if it was I'm not saying that we push it. I'm just asking if it was two weeks off. There are no ramifications to the project if we did that. >> Okay. >> Uh the structural
071steel at the primary school that's needed for um HVAC work. Uh there's some air duct that needs to penetrate through the existing roof and that roof needs additional structural support because we're essentially creating holes in the structure. Uh that structure is needed to hold the building up and it is critical to the project schedule uh to approve those as soon as possible. In the meantime, we are proceeding with paperwork so we can be in a position to have the material when needed. >> So, is that a yes or a no to if we paused in two weeks that that would be detrimental or if it was approved in two weeks that would not impact the timeline? >> We can pause two weeks and that will not impact the timeline. >> Correct. >> Okay. >> So,
072a couple questions that I have and and this might be an MSA question, but when I think about Well, let me come back to those two things. I I think a statement number one I think that we have two responsibilities. I think responsibility number one with this project is we have a responsibility to the students and to the staff to deliver the best product we can on the timeline that they believe that we're doing which is the primary and the elementary school opening this fall. I think we stated to the public that the middle school we're going to transfer that ownership over late in first semester which will give us a handful of weeks to prepare it and then open in January for the middle school students. I think there's some questions that we need
073to go through and talk through as a board as it relates to the change orders in terms of what's errors and admission, what's not, what was been board designated, what's been changed and I think I'd like to have that discussion. I don't want to pause timelines, but with those not necessarily with those h not having a negative impact, I personally would like to pause those approvals for that period of time so we can have more reflection. >> Just as a point of clarification, Mr. Sto, if we were to wait until a future board special meeting like on June 14th, would that be a hard date for us or would we be okay? I know Mr. Marks asked you a couple of weeks. >> So, if we go beyond that, if we were to go to
074June 14th, it can pause until June 14th. >> Okay. Thank you. >> So, so my recommendation to the other four board members is that we pause on those two. So, that's the first part of it because we have an obligation to deliver those on time with the best product we can. The second part is we have an obligation to the community to be the best stewards of the dollars that they've encouraged us to have. And so, with that being said, I know that we've got a team that's working very hard. Scans is working hard. MSA is working hard. MCS is working hard. Moes Engineering, but I also think that we have the obligation, responsibility to take a deep reflection on that because where we are in this project being about 52% complete and where we
075are with our owner's contingency and our CMR, I think we need to take and be able to have some answers in terms of what are the future potential expenses we're going to have and where we are and how those are obligated. So, that's the first question. Second question I have and Mick, we may not I'm directing this to you, but it may not be to you and it may be something we have to look at as it relates to the CMR on items one and three, right? Those have been transferred from owner's contingency over to the CMR. My question is, is that and this is more of a legal question. I know you're not our attorney, but but at the end of the project, at a minimum 65% of that to be returned to the
076district for whatever balance is left. My question would be for those that items that are 25,000 and above or at least 65% of those items equate to a value over 25% should that not be board approved? And that if you don't have the answer, I'm not putting you on the spot because I know you don't, but that's something I think we need to look at in terms of whether those items that at 65% of the total value need to be board approved so that we make sure that we're in the right spot. I don't have I don't have an answer for you tonight. Typically with their CMR contingency, they're they're viewed as zero dollar change orders. Um but we can definitely put a threshold on it that if it does meet that, I don't need
077legal authority to do that. We can just simply make that a threshold. >> I I just think if it's if 65% of the value, which in theory would be returned to us, right? If that 65% value is 25,000 or greater, I think those should be brought to the board for approval. So, um, with that, that's all that I have. I appreciate the team. I know everyone's working really hard to bring this >> on time. >> And >> yeah, and I think just as a clarifying point to follow up what Mr. Marks said, um, Mr. Menhal and your team, I think if that's the what we're going to agree to in terms of scrutiny and looking at these, you can help to make sure that the team helps us get those lists organized on a weekly
078basis moving forward. >> And that's just my opinion. So that you know >> no I I think the biggest question I always have is what what's the impact to the schedule to the dollar cost and then why specifically is it a change order versus why was it not part of the original design and there there may very well be an answer to that. Um but you know I'm a lawyer I'm not a construction person so I don't know that detail. It's always helpful to have that. Um and I think it's it's I'm happy to to punt this for a week or two to get a little more information on it understand where these dollars go and why it's a change order. I think that's a prudent thing to do. Um, obviously being cognizant that we've
079got school starting here in 3 months, four months. So, we need to balance that as well. And also echo it looks awesome over there. So, thank you for everybody. >> Thank you. >> Do you want to repeat the suggestion from before >> in terms of item H two and three? I'm sorry, two and four. I'd like to move those off the agenda uh for a vote >> to table them for future discussion. And then items uh one and three obviously we're not talking about this time, but one of those item three needs to probably come back to the board. And Pete said he's okay with that from Scansa. So, as it relates to that, I would make a motion, unless there's more discussion on that, I would make a motion to approve the treasurer's report
080A in totality exclusive of H, L, and M. >> Second. >> Okay. All in favor? >> I'll do the roll call. >> Mr. Marks, >> yes. >> Mr. Tullus, >> yes. >> Mrs. Colultz, >> hi. >> Mrs. Singh. >> Yes. >> Mr. Summer. >> Yes. >> I'll make a motion to approve treasures report item nine letter L. >> Second. >> Mr. Tullus. >> Yes. >> Mrs. Singh. >> Yes. >> Mrs. Eicholtz. >> Hi. >> Mr. Marks. >> Yes. And I'd like to thank um Summerl Tire for all that they've done not just on this but previously. >> Absolutely. >> Mr. Summerl >> abstain. >> Finally, I'd like to make a motion to accept treasures report item nine letter M >> with my thanks to the sink. Second that. >> Mr. Tullles. >> Yes. >> Mr.
081Marks. >> Yes. And I think it's pretty obvious where that came from, but I just want to say the Singh family has done a lot for this community. And uh I really appreciate board member Singh and what she brings. She spends a lot of time here. She's at a lot of events and uh even though her kiddos have graduated, she's a superstar for the community. So with a resounding yes, >> Mrs. Eicultz, >> hi. >> Mrs. Singh, >> abstain. >> Mr. Summer. >> Yes. Thank you. >> Okay. >> Thank you, board members. >> Move on. >> Next up, item 10 is the second reading of our Neola policy updates. This is our spring updates. I shared all the attachments with you last month. Uh board members, I think we reviewed any questions, so at this
082time I' I'd like you to entertain, please. Item 10, A through T. >> Motion to approve. >> Second, >> Mr. Summer. >> Yes, >> Mr. Tullus. >> Yes. >> Mrs. Iicults. >> Hi. >> Mr. Marks. >> Yes. >> Mrs. Singh. >> Yes. >> Thank you. >> Okay. Item 11, other business by board. Other construction items have been removed from the agenda. So, is there any other business this evening? >> I'd just like to make a comment, which is um I've got kiddos from high school down to the primary. And if you haven't been in the primary, um the design work, Chris, is pretty sharp and it looks starting to look really, really good. So, if you've don't have the opportunity to get in there, I'd encourage you to get in there because it's starting to
083really take shape and look really, really sharp. >> Thank you. Okay, if there's nothing else, I'm going to ask at this time to adjourn the meeting. May I get a motion? >> Some move. >> Second. >> All in favor? >> I I >> Thank you everyone. Thank you. Congratulations again. >> I have >> Yeah. >> How was I got to play golf? >> It was It was fun. It was my second round of golf in uh since August.