001Mr. Davis, roll call. >> Mrs. Iikoltz, >> here. >> Mr. Marks, >> here. >> Mrs. Sing. Mr. Siml, >> here. Mr. Tullus >> here. >> Thank you. Okay, we're going to uh need to adopt the agenda. May I get a first? >> I move we adopt the regular meeting agenda. >> I'll second that motion. All in favor? >> I I >> Okay, let's stand for the pledge of allegiance. >> Yeah, I think our uh state championship tennis team is going to help lead us in the pledge tonight. >> Perfect. Best idea you've ever had. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation, indivisibley and justice for all. Thank you. >> Okay. Public commentary. Mr. Davis, do we have any public commentary
002this evening? >> We have none. >> Great. Thank you. Let's move on to recognition, correspondence, and announcements. Mr. Kcki, you >> Good evening, everyone. We have a U video welcome again for our monthly thank you. And board members, if you want to adjust so that you can see, I'll get the lighting and Mr. Samini will help us out here. Hi, this is Jeff Demado, very proud principal of Indian Hill High School. I just wanted to take a moment and simply say thank you. Thank you to the board of education. Thank you to our community partners. And thank you to the staff and students who have allowed us to take this idea of Indian Hill experience from just a fledgling idea to a bustling opportunity for students. We are simply in the beginning and this idea
003of connecting student passions with applicable purpose and hands-on learning experience in the real world is not possible without the continued support of all of you. And we're just getting started. Thank you to Mr. Damado for that. And uh next month board members, Mr. Damado will be here to talk about career pathways and leadership with us. Like to do some recognition now. This time uh we want to congratulate our Indian Hill High School senior Arjun Verma for his elite selection as a semi-finalist to the 2324 Coca-Cola scholars program. Uh Arjun is one of only 1514 semi-finalists that were chosen among 103,800 applicants this year because of their outstanding leadership, academic achievements, and dedication to their community. So congratulations to Arjun. We also want to celebrate the group in front of you here tonight, which is our
004Indian Hill High School varsity tennis team for winning the Ohio Tennis Coaches Association Team State Championship on Saturday, October 21st at the College of Worcester not that long ago. Congratulations. The Indian Hill tennis team includes our players Nyla Azerbagai, Brooke Arrington, Carolyn Brown, Lily Dwire, Cassie Larson, Lexi Larson, McKenzie Stoddard, and Sophia Thompson. Could you come up please to the front and face the audience for a moment? And our coaches that are here tonight, Wade Ward, Mike Pgowski, and Adam Walter, if you gentlemen could please join us at the podium for a moment. In addition to the state championship team event, the Braves also participated in the OSAA athletic association singles and double state tournament on October 19th and 20th at the College of Worcester. Indian Hill High School. Sophia Thompson finished as a state
005runner up in singles. Brook Arrington, Lily Dwire finished third in the double state championship. Lexi Larson, Cassie Larson finished tied for fifth in doubles. Again, another stellar year by a historic program at our school district. Many people may not be aware that our boys and girls tennis programs are some of the most winning programs in the history of the Indian Hill School District, and this is one of the most special teams we've ever had. Congratulations to our tennis team for their state championship. Coach Ward, could you just say a few words about your reflection of this season? I know you've been with some amazing teams the past few years, both boys and girls, but what made this team special? >> We have the best eight players in the whole state of Ohio on one team.
006Um, we didn't lose a match the whole year. And, uh, that record broken here at the high school, I don't think ever again. So, for us to bring it home and have eight special players on the same This is a great experience for everybody in the community and our tennis programs. So, I just want to applaud the eight girls, seven girls standing here in front of you and uh great job for tennis in our community. And Coach Pergowski, if we could put you on the spot for a minute, Coach Ward has worked with both the boys and the girls program now for the last four years, and he's worked around tennis uh for a long time. Could you speak to his ability to work with both the boys and the girls teams? I think this
007is kind of unique in the state of Ohio. Yeah, I mean I think what sets Wade apart I mean from a technical level he's an amazing player himself and he's able to connect with all the players from like a chemistry standpoint and he knows exactly what to say no matter what match situation and that coach Ward thank you for all you do for the program um and of co of course coach Powski and and coach Walter while you're here you came back to to the program a couple of seasons ago. Can you talk about what the experience has been like to return to the program that you love so much? >> Best place to coach tennis in the state. Um support from parents, support from the community, support from uh the uh the school itself.
008Uh wouldn't want to coach any other place. >> We want to congratulate all of our coaches for a job well done. Uh again, tennis uh is a team sport and there's also a lot of individual mentoring and coaching that goes on for all of these players and I think our players uh probably are going to be able to say it better than I can. But uh we truly appreciate the coaching that they received from these three gentlemen. And once again want to congratulate all of our tennis players on an amazing run this season. certificates for everybody here, including the coaches. You congratulations. We can get a picture with you before you all go and sit down and go your way. Coaches, if you could come in here, too. And I think Heather will want to
009grab a photo with everybody. Excellent. >> Oh, good. Brian, you want to go ahead? You get Go ahead. Congratulations again. There are a couple parents here tonight, too. I'd just like to say uh like many of the sports that we have here that go the distance, our parents put a lot of time and effort into. Tennis is a specialized uh event. our our players spend a lot of time at clinics and camps and traveling all over the country to compete. So to all the parents here too, we thank you. >> Okay, that's awesome. Congratulations. Really excited to watch. >> Thanks everybody. >> I got to I just want to say one thing because you know we we're like super proud of you guys. We're getting text messages from Mr. Phelps like what's going on? I'm
010like trying to find out where can I watch this online? And so we were following the whole time and a lot of us were on pins and needles and so like a state championship is a big stinking deal. And I know that we've won some but it's I mean for you guys when you wake up a year from now, three years from now, 20 years from now and you're talking to your kids and you're like, "Hey, I won a state championship." That's an unbelievable accomplishment. And so kudos to you and kudos to your families. But we just really appreciate what you guys do and not only did you win on the court, but from what we've heard, you're great student athletes as well and you're great leaders in our community and that's equally as important.
011So to the group that's here plus your one team that's not, we just really, really, really appreciate you guys and thank you so much for for doing what you do. >> Savor the moment, girls. It's it's uh like Nolan said, it's it's something very special. So congratulations. >> Thank you. We have another champion with us here tonight. We want to celebrate our Indian Hill Elementary School Counselor, Sarah Kelllet, who was honored recently at the All Ohio Counselors Conference Awards Ceremony on Tuesday, October 17th, with the OCA Elementary School Counselor of the Year Award. The Ohio School Counselor Association recognized Sarah for outstanding service to students, staff, and families, something we all knew already. Um Sarah, if you and Whitney Buell would please come forward here for a moment. We'll put you on the spot. Whitney,
012if we could just put you on the spot for a minute, can you just share a little bit for people who don't get to work with Sarah every day about the impact she has in your building without getting too emotional? >> I can't think of any more deserving of this. If you've ever worked with Sarah, if uh you were a student at the elementary school, you probably know how special Sarah is. She the students come first every day. She goes above and beyond for our students. She's amazing. I I can't even imagine not having her by my side. Um she the brave room before co um she opened to be proactive and help students with anxiety. She's been she's written up in Edtopia. She has a visiting from California to come and see her work
013in January or February. She has implemented wellness Wednesday so that the staff take care of themselves and the students take care of themselves. She has implemented a great postal service to make sure every person in building has a positive message sent to them throughout the school year. It's amazing what she does and I just can't speak more of her. >> Thank you. Thank you. I'd like to say something about Sarah. >> Yeah. And then I'm next. >> I remember um when Sarah was hired by the district. I remember Sarah before she was a mom. And I would say how wonderful it's been to have her grow up with us and be a part of us. But actually, she was like this when she got here. She's been amazing from day one. and we've loved having
014the Gentilly sisters. >> And I'm gonna take a minute to embarrass you, too. Um, my family's had the privilege of getting to work with Sarah on a personal level with our daughter. Um, when the transition from second to third grade across the street to the elementary school, coupled with moving at the exact same time was a big move for her. Um, and without your help, there's no way Sades third grade experience would have been as good as it was. Um, she still to this day talks about you all the time. you're one of our absolute favorite peoples in the building. Um, and so your work is so important. Um, it's no surprise this recognition was given to you and so well deserved. >> Thank you. And Sarah, I just want to tell you um from
015the bottom of my heart, I know none of us like to talk about going through a pandemic and co, but as our leadership team together uh got together and we met virtually, it seemed like day in day out uh and other people joined that team in those meetings, you were always a part of that and we tr truly appreciated your leadership. Congratulations All right, see you. We'd also like to um >> take a moment tonight, board members, to celebrate our high school Model UN team after they traveled recently to Wyoming to participate in the Model UN competition Saturday, October 28th. Our team members included Milana Barrett, Joel Barman, Mia Balden, Jenna O'Driscoll, Gia Echelman, Justin Jao, Ivan Jao, Liz George, Ricardo Gomez, Nvs, Jolan Gennady, Tinsley Haney, Anna Johnson, Samantha Kaine, Alyssa Kerr, Lily Mitchell,
016Benny Schwarz, Danny Delato, and Sarah U. Samantha Kaine was also awarded the outstanding delegate award for her advocacy on behalf of the Democratic Republic of the Condo in the UNICEF committee. So congratulations to our model UN competition team. Uh this has been going on for a few years now and it's a great experience for students for global education. Also want to celebrate our eight IHS student athletes who took center stage at the gym for a celebration Wednesday, November 8th to commit to continue both their academic and athletic careers beyond high school during our college signing ceremony. Uh participating students included seniors Brooke Arrington who's headed to Butler for tennis, Alex Holtzafel who's headed to Washington and Lee University for golf, Gavin Johnson, who's headed to Vasser College for soccer, Weston Jonke, who's headed to West
017Virginia University for soccer. Lexi Larson, who is headed to the University of South Florida for lacrosse. Ben Lee, who's headed to the University of Chicago for baseball. Madden Phelps, who's headed to Dennis University for field hockey. I think her proud father's back there and Dakota Spurer who's headed to the University of North Florida for volleyball. This is quite an array of stellar student athletes. Uh we always have a group, but I got to tell you, this is a special group of student athletes that we got to honor recently. Congratulations to all of them and their families. Magna Sira Parappu I want to congratulate for earning a perfect score on the AP research exam that was administered last May. Advanced placement exams are scored on a scale of 1 to five. And according to correspondents from
018test administrators, uh, Magna not only received the top score of five, but would al was also one of 357 students from around the world to earn every point possible on the challenge, which is a college level entry examination. Again, our congratulations to senior Banga Sar Surapu. >> Moving on from some recognition, uh, Mr. Nichols, if you could give us just a general update on what's going on with our current building project. >> Well, we are a little over a month from moving into our brand new middle school and uh we are very excited. Things are going very well. We have um some classrooms that are complete. They've got carpet, they've got furniture. We in fact started installing furniture two weeks ago into different spaces, some offices that were available a little early and then we've
019got classrooms that are ready. So, uh, it was exciting to see that some of the common areas are seeing carpet. We are doing some finishing of flooring. Um, we have a lot of concrete flooring that gets stained at the end and so they're doing some finishing touches on that. But, uh, there is a lot of progress going on. We are getting ready for a very exciting winter break. Um, some might be nestled in their beds, but some of us might be here just uh, making sure that all the transitioning that needs to occur does occur. We have a lot of people here at the high school that will be moving out. We've got people at the elementary that will be moving out and they're all going to be coming um into our new middle school
020and then of course our friends out in the mod. So, we're going to be coming from lots of different directions. We've got some good partners. I do want to shout out two groups that have really been instrumental um over this whole project. Of course, our staff's been amazing, but our friends at Airark Food Services have done an incredible job of being flexible. They created an entire lunchroom for our seventh graders for two years up here and uh just did a really great job of providing food service for our students and uh you know they really didn't miss a beat up there. And then I I want to compliment our friends at Scarlet and Gray who provide our custodial services. They have moved probably every piece of furniture we have in the district and we have
021a lot of furniture. So they have moved that around and again they have worked around construction um in the summer. we've had power outages and they've just done a good job of being great partners with us. So, I I appreciate both those groups, but uh we are moving quickly and we couldn't be more excited about January 11th >> and I want to again thank you for the tireless efforts that you put in as our leader in this project and it as you know it's been multi-year in the making and we're happily coming to an end in this in this chapter. So, thank you for your efforts and we appreciate it. >> Thank you. How's the performing arts center looking? I >> We are connector. Yeah. If you um and the lights were on earlier, but
022if you were to look in there, you would see that it is almost complete. We've got a little bit of uh graphics to go up in there. The flooring is in. We've got some protection over it, so it might look like it's not done, but it actually is. And uh we've got just a one more TV to mount in there, but it'll be ready to go for Frozen. We're we're excited about that, too. >> It's 10 days away. >> 10 days away. I know my wife got on to get more tickets and she was like, "Holy cow." >> I believe they're sold out. >> I think it's sold out. >> Well, I saw What's the secondary market? I saw the uh Good Morning America piece yesterday. That was neat. >> Yeah, we're very excited for
023Frozen obviously and um the Sue Harter Memorial Performing Arts Center will open officially on December 9th with an opening ceremony and then of course the first performance and a reception and we're looking forward to that. Um, also want to uh shout out while we're talking about logistics and um Heather and Lauren and I were able to honor our entire sixth grade faculty this morning as the edge of heroes of the month for November for our faculty. They have had to move and will have had to move more than any other group of our faculty by the time the middle school opens. And we truly appreciate their flexibility and uh what they've put up with really the last couple of years moving their classrooms over and over. So that was a nice thing to do today.
024And of course, we'll be sharing that out this week. Going to move on now, board members, if you'd like to move for the presentation so that you don't have to crane your necks. We're going to move on to Mr. Davis and our five-year forecast presentation. So, welcome to the uh November uh 2023 5-year forecast presentation. I know everybody would like me to do this 12 times a year, but unfortunately state law says I can only do it twice. So, I am locked in with that. Um, as we transitioned from Mr. Nichols operation report, uh, Jim and I have been working about as closely as two people can possibly work over the last year and a half. Uh the perfect transition on my important dates there, January of 2024. Estimated completion of current construction project. Most
025important date of our future right now. Um we're excited to get that completed. Um we're excited to move on with our future. um and get into those spaces and really um let everything flourish like it should and really get into some new new and exciting uh ways of teaching and learning that we haven't had a chance to experience in some new spaces. So, we're very excited about that. Um, as we move forward on those important dates, we look at June 30th of 2025, the expiration of our current CBA with the with IHO, uh, the November 2025 board of uh, education election, uh, December 31 of 2026, uh, we have an expiration of the current expense levy that was passed in May of 2021. Uh, November of 2027, we have another board of election, board of
026education election. And then finally on my list of important dates, on December 1 of 2027, we make the final payment of the 2020 2016 bond refunding and that will officially pay off the uh elementary school and the high school and we will become the full owners of those buildings. So very exciting dates there. uh the overview of what I'd like to present this evening. We try to pack all of the uh fun and entertaining things we can into uh the five-year forecast into about a 10 to 15 minute presentation. So for the overview, we're just going to over uh briefly go over the current forecast. Uh talk about a few of the numbers. Uh, one of the most important items we're going to talk about is the property value increase, um, and how that affects
027us, how it affects the, uh, the future of Indian Hill and kind of what it going on throughout the state. And then we're going to kind of look at the future of the five-year forecast and how we're going to use it um to kind of look at how we're going to >> Hey, quickest presentation I've ever done. There we go. All right. >> So, we're going to look at the future. We're going to talk about how >> do we not pay our electric bills? >> So, um I'm going to have to look into that. Uh that may be part of the five-year forecast that I'm going to talk about as budgeting of the electricity. So, as we move into the current forecast overview, I'm going to talk about a couple of revenue sections that are
028increasing as we move through the five-year forecast. Um, the first one that we talk about every time with Indian Hill is our general property tax. Um, as I talk about every time, our district is over 90% reliant upon property taxes throughout the district for our revenue. Um, you can see that increases over the the course of the 5-year forecast. Um, that is because of the property valuation increase that we're going to talk about here in a little bit. Um, but that is a gain in revenue for the district. very important as we move forward. Um as we talk about inflationary uh stresses on our expenses. So we're al we're actually getting revenue increases which is important and school district funding um which we don't see very often. So very excited as we see revenue increases
029um on this line. We also see um an increase in our unrestricted grants and aid. This line line is school funding. Um most districts uh see a lot more of this than Indian Hill does. We typically don't rely much on this. Um this is what the districts receive per student um from the state of Ohio. As you can see to the left there, the total percent of our revenue in 2023 was 3% from this amount of funding. >> I was going to ask you why did that go up? >> So we'll get that in just a second, Mr. Tullis. Um, in 2028, you can see it's up to about 6.7%. Uh, the reason why that that those are going up over the course of the 5-year forecast are a couple of reasons. Um, there was
030a new law that got passed with the uh the House Bill 33, the budget bill this year, um, that allowed the base um to go from 5% per student to 10% per student. Um there were some forces out there that were looking at um that bottom bottom funding that saw what um some private schools were getting as their base funding and saw that the schools that were getting 5% were getting a lot less than what those private schools were getting from the state of Ohio and felt like there was some inequity there. So they decided to raise the uh the bottom threshold up to that 10% level. So that's one reason you can see some funding increasing over that period. Uh the second um major major uh force that's driving that is transportation. Um we
031do transport a significant amount of our students here in the district. So the uh the state Columbus has uh made it a point to uh provide much more funding for transportation and we are benefiting from that as well. So th though between those two items, we're seeing a significant increase. Um this is the first time I've ever presented a five-year forecast here at Indian Hill where I've ever talked about this line item just because we receive so little from the state of Ohio. So it's it's pretty significant that we're receiving this increase. So it's nice that uh we've got a couple of line items that we're getting some additional revenue. That's important as we move into the expenditure line. Um, you can see here I've given you a little graph that shows what we're spending
032our funds on. You can see in 2023, um, we always talk about how we are in the, uh, human resources business. Um, our staff, you know, our teachers, we're they're doing, they're out there teaching our students. Um, our administrators, our support staff, they're supporting the teachers, they're supporting the students. our bus drivers are getting them to and from school. Everybody who's contributing to that falls into these salaries and benefit lines. That's where most of the district's money goes. Um as far as expenses, usually about 75 about 75% on an annualized basis. Um the purchase services line, um that's actually becoming a a a much I won't say a much more significant line, but it is increasing on a percentage basis. Um there's a couple of things that are driving that. The main one being that
033there is um by law there are some things we have to do to make sure our students are being served and um those those numbers are being driven up. Um so we're seeing some inflation in that. Um supplies and materials continue to go up. Those are everything from electricity, gas, um the fuel that drives the buses. um we're putting our technology in there from software all the way up to our computers that we buy. So everything's going up with inflation. So it's important that our revenue continues to go up over time because our obviously our expenses are going right up with them and sometimes faster than our revenue does. So that's uh a quick look at our expenditures over time. Then um you can see more of a a totality of that as you look
034through the five-year forecast. Um you can see in um we had a pretty significant increase. There were some uh funds that we were getting in 2022 through the federal government that we used for some computer purchases. Um some other things uh during the the pandemic that we were able to keep some of our expenses down. Um those are no longer in place. Um we did have the uh first year of our collective bargaining agreement was in place in 2023. Um salaries rose across the board. Um that's another explanation of why that that jump from 2022 to 2020 20 uh 2023 and then those will continue to rise over 20 2024 throughout the rest of the forecast. So, now the big one as we look at um sort of our five-year forecast as what's going on
035in the district. So, throughout the state of Ohio, there's been a lot of talk about uh property value increases. Um I'm sure many of you have seen um some mock-ups of what your what your uh property values are going to look like as your new bills are going to be coming out um throughout the state of Ohio. Uh most counties are seeing anywhere from 25 to 30 to even 40% on average increases in home values. Um many thought those were going to be driven down by factors um you know such as high interest rates on mortgage. What we're seeing is those rates are staying those those numbers are staying pretty consistent as um there's not a lot of homes out there. There's not a lot of inventory to be sold. So when when they do
036sell, they're still selling at a pretty high number. Here in Indian Hill, the forces um over time have kept these down um historically because of our high property value per home per property. So here in the village as as property values rose through Hamilton County at double- digit rates in the village it typically stayed in single digits um which 85% of our valuation is here in the village sort of kept our valuations low as a district. What we've seen this time around uh from the county auditor's office is they gave us a sort of a look at some uh neighborhoods uh throughout Hamilton County. one of those neighborhoods, Indian Hill Village, showed 30% increase. So that's what I used as my estimate. Um, seeing that 85% of our district is going to be averaging about
03730%. So putting that into my estimation, you can see there um you look at tax year 2022, about 1.4 billion in property valuation. Uh 2023 will be the next year we will be taxed on for collection in at 30% in um residential. You can see that goes up to 1.786 billion. So a significant increase that bar goes up very far. That explains the reason why that revenue grew so high in um that first first revenue we talked about. Now, as we talk about property taxes, um you know, in the past we've talked about, uh such things as uh House Bill 920, the factors that keep the those um the revenue increasing at the same rate that property values go up. So, as our home values go up, the factors that keep our property our property
038taxes that are levied go down. So therefore, if our home value goes up 30%. typically we're not going to see a 30% increase in our taxes. So that's what House Bill 920 does for us. And what happens what's happened in our district, we've seen an increase in revenue because of the inside millillage um and then some construction within the within the district. So that's where we've seen the revenue growth. Now, interestingly enough, and we're going to talk about this a bit in the f as we move through the rest of the presentation, there is going to be a mechanism that's going to spring into place that's going to change that going forward. So, that's something that uh we're definitely going to be looking at going forward at looking at the future. So, when I talk
039about looking at the future, I wanted to do something um a little bit different than I've done with my presentations in the past. So, one thing I wanted to think about, um, Mrs. Zikoltz, um, this is your 16th and final, uh, five-year forecast that you've got to see. Um, this is the 15th one I've done at Indian Hill. So, this is the 15th one you'll vote on that I've presented. Um, when I arrived at Indian Hill, it wasn't an expectation of the treasurer to do presentations on the five-year forecast. Um, so I I congratulate uh the board at the time for making sure that was an expectation. Uh, it's very important that we we talk about this publicly and make sure that, you know, these terms are being used and that people understand the finances
040of the district and that we're very transparent as we talk about this. So, as we we talk about your 16th and final five-year forecast, I went back and looked at that um that five-year forecast I did back in October of 2016 because we did it back in October back then, but you know, back in the old days. Um, so back on that 5-year forecast, I went through and I looked at it and we talked a lot about leaky roofs, malfunctioning HVAC equipment with an aging, inefficient bus fleet, and a lot of old furniture at the high school and elementary school. So looking at that, we had a lot of short-term problems on that forecast. And we did a lot of talking within the uh the finance committee on how to solve a lot of these
041short-term problems. And the thing is with that went with that is we didn't get a lot of time to talk about strategies and initiatives and things that were going to do great things for kids. We spent a lot of time talking about leaky roofs and malfunctioning HVAC equipment. So, that's the great thing that that I hope you've been proud of over your time on the board that we've been able to shift from all of these things that we've had to look at in the short term and fix today to things that we can look at in the future and talk about strategy and doing things that are good for the future and making sure we're set up not just for the kids that are here today, but for the kids that are coming 10 years
042from now. So, I don't get a chance to be the first one to tell uh board members who are coming off the board very often, the first one to say, "Thank you for your service, but thank you for your time with the board. Much appreciated, and I'm very proud to spend those eight those eight years with you." >> Well, Mick, I will say one of my proudest moments was hiring the best treasurer in the state of Ohio. >> Well, hopefully that was one yes vote that you didn't uh lose any sleep over. So, on the flip side of that, as we talk about some of these things that we looked at that we could easily see within the five-year forecast, it was easy to look at year one and year two and kind of know
043exactly what was going on. And I've always said years three, four, and five, you never you're never really sure what you're going to get. So, as we looked at years three, four, and five, nowhere in my notes did I have global pandemic. Couldn't find it anywhere. But on the on the, you know, we also didn't talk about things like home of the Braves. We refurbished that high school fizzed and athletic locker room space. We had a new computer lab space that we've added here at the high school. And just a number of things to celebrate that we didn't talk about in 2016. So, there was a lot of good things to celebrate in that first five-year forecast as well. So, as we talk about those things, um, as we look at that five-year forecast, the
044things that we kind of got right, we kind of got wrong, we're looking at the current forecast. So, what's going on with the future? We've talked about the things that are happening in the short term, what's going on over those three years, three, four, and five, that we've really got to make sure we know about. So, we've talked a little bit about House Bill 920. Um that's that that function out there that keeps us when that our t our property values go up all of those levies they adjust to make sure that we're not going up 30% that our tax that our our taxes aren't going up 30% to match the 30% tax valuation. So what happens is as those those go down over time the school district will get to what's eventually called the
04520 mil floor. and the 20 mil floor applies to all school districts in the state of Ohio that once all of their levies adjust to 20 mil floor. This law kicks in and says they can't go below that. So then as property valuations go up. So let's say they now go up our over our next valuation goes up 10%. Our tax collection will actually go up 10% at that point. So we can actually forecast at that point revenue that's equal to what those property values go up. I honestly don't see any forecast in the future that's ever going to have a 30% growth again. I think this is this is a once in a-lifetime thing. I can't imagine a a scenario again where we're ever going to see 30%. In fact, as you look at
046uh what I forecasted in the future, 2026 will be the next time we go through another valuation cycle, I've put in that that number for 2026, the value change is 3%. That's more in line with the history of Indian Hill. And actually, that one's a little high as well. Um but that would that's that's showing you what that revenue would be in 2026. we would actually get a 3% gain in revenue based on that that change in valuation. Now, as we talk about that, there's some interesting things going on in Columbus, as there usually is. um our friends down there are up there are trying to um look at what's going on in the state of Ohio and they would like to do some things to even out this what's going on with the 30
047the the the 30% the 40% increases that are going on in with with districts that are already at the 20 mil floor because the people in those districts are getting tax bills that are 30 40% higher. So, what they're going to do over the course of the next year is they're going to bring together committees and they're going to look at this and there's some things they're going to look at. Some of them make some of them make very good sense. Some of them are very hard for school districts to put into a five-year forecast and to be able to say with accuracy, how does that affect me? So, some of the things I'm talking about are um credits for senior citizens. So, they put those in there. They're those are already out there. Uh,
048senior citizens have credits that they already can receive on their homes. Um, those are paid back by the state of Ohio. Um, we don't know if the state of Ohio intends on, you know, paying any future ones uh back, if they plan on reimbursing the the schools, but that's out there. Um, those make good sense. Um they're talking about going back and and leveling out these large increases over the next three years and giving people credits. Um we don't know how that would work with um billing um over time. We don't know if you would get credit towards your 2024 bills. So there's a lot of things that are that are sort of up in the air with that. Um the one that's most interesting for Indian Hill and the one we need to keep
049our eyes on the most um is what if we change the 20 mil floor. So you can see Indian Hill if we truly get 30% increase in 2023 and we go to the 20 mil floor and we change the 20 mil floor to 18. Okay. What that would mean is that if we stayed at the 20 mil floor, we probably would not have to renew our levy because the levy would go away and then we would go back up to the 20 mil floor and collect the same amount of taxes. If it changed to the 18 mil floor, we would probably have to renew that levy because it no longer will get soaked up. It would go down to somewhere between 18 and 20 ms. we would have to renew the levy in order to
050keep continuing to collect the same amount of taxes. So, as you can see, what's going on in Columbus is very important for our district right now. Um, I'm continuing to monitor it. I will make sure our board of education um is well informed and I will make sure that everybody who who is listening tonight is well informed about this as well. So there is additional details on if you have any questions where to go to get this. I will take my picture off the wall there and if you have any questions uh any concerns, anything that you would any comments I think the first of all, thank you. That's always fascinating. Um and Nancy, you're always welcome to come back and you know watch this again. Um the Columbus part is what gives me the
051most concern moving forward because the unpredictability of it. Um you know I I think fortunately at least when we were they were considering the I forget the number house bill that was going to change the property tax collection collection method our local representatives both in the House and the Senate were very um responsive and talkative to us and walk through and they listen to our concerns. So I think it's important for all of us who deal with any of our legislators to make sure they understand the practicality of these issues. um no guarantee they're going to vote the right way, but making sure they understand there's a lot of unintended consequences with legislation sometimes and um what they were proposing was was scary. Um hopefully this process is much more methodical and thought through >>
052and it's it's also interesting too that um a lot of people don't understand the school district has we have a carryover balance um and some wonder why you know we keep it at a certain level. Is it too high? Is it too low? what should we be spending that on? You know, the part about the bill you were talking about that was coming through this fall is if that bill would have passed because we are so reliant on property taxes, it was it became an issue of, you know, could we make payroll at a certain time because of the collection of property taxes. So, it was more than just, you know, the future of how are we going to, you know, look at it was a short-term problem as well. Now, obviously, we were fighting
053to make sure things got put into place that no, nobody was going to go without a paycheck. That wasn't that wasn't going to happen. But that was, you know, that was something that people weren't thinking of when they were talking about doing the kinds of things that they were they wanted to. >> I think the other lasting takeaway is always reminding everybody that we have very little to no control over our revenue. >> Yeah, I think that that's the key, Mr. Tullis. And we've talked about this, Mick has said this before in previous five-year forecast presentations. There's only a few ways a school district can find revenue and our community supports us most of the time when we need significant revenue, but we also don't have control over any of this anticipated or possible uh
054legislation. So, >> we we can manage expenses all we want, but inflation's real even in times of non-crazy inflation. And at some point, revenue has to increase. It just doesn't work otherwise. So, Right. >> Well, I I I think it's important to know too that, you know, obviously we have a great treasure. We've got great leadership. you know, keeping an eye on this. Um, you know, and I do think it's important that, you know, we communicate that the board's involved. I know, you know, Nancy, you made phone calls, Bear made phone calls, you know, the rest of us made phone calls, you know, to educate the legislators. And so, I just want to also thank the other board members because I think, you know, I know when I made phone calls, it was very clear
055that that other board members had reached out, messages have been heard, and and I think that's important, you know. So, >> uh, just another thing I'd like to say before we move on. Um, again, want to thank Mick for all the work that he puts in on the five-year forecast. I think behind the scenes, people don't realize how much work goes into this, and it is done twice a year. It's an important report, as we all know here. Um, and one of the things that Mick has worked on with our team, which I appreciate, is trying to find uh new sources of revenue in the district, including grants. We have gone in and I think this is something again Nancy we've talked about about now for 5 years. We've gone from very few grants in
056the district to exploring grants at the state and federal level like never before. And our entire leadership team has worked on those things including Mick and Jim. Um and that takes time and energy. Um but it's paying off in in ways that help us to use our budget more creatively. Uh which I truly appreciate. And so we're going to continue to do that. And uh of course um we're going to continue to share what's going on as we move forward, but thank Mick for all his work with that. >> You're welcome. >> Great job. Thank you. >> Moving on to the superintendent's report. Um we've got uh under letter A, some approval of some overnight field trips. Letter B, a another resolution declaring impracticability of transportation and offering payment to parents in lie of transportation.
057This is my part of that action item. Resolution approving facility use agreement between our kindergarten school at Indian Hill, the Academy at Indian Hill, and our school district. Uh this is a um approval renewal. And then letter D1 through 4A, we've got some uh personnel action items there, board members, uh for review. Again, if and if there are no questions, I would ask you at this time to entertain 7A uh through D4 A. >> And we have we have a motion to accept the superintendent report. >> I'll make a motion to accept and approve superintendent report item 7 A through >> D4 A D4 A. >> I'll second that motion. Roll call. >> Mr. Tullles. >> Yes. >> Mr. Marks. >> Yes. >> Mrs. Iolz. >> Hi. >> Mr. Summerl. >> Yes. >> Thank you.
058Okay. Item eight, the treasur's report. Mr. Davis. >> For my report this evening, I would like to approve the minutes of the October 17, 2023 regular meeting. Approve the financial reports for the month ending October 31, 2023. Approve the establishment of the following student activity account, esports. Approve the following contracts. Uh, two for the Claremont County ESC interpreter services and special education uh, supervision services. Uh, item three is Mercedes-Benz of Fort Mitchell, two 2023 Metress vans, $52,324 each. Item E is to approve the following construction contracts. uh Winger Winger Corporation for music corridor furniture. Item two is Resource International for special inspection and testing services. Item three is Krux Graphics Middle School graphic packages. Item F is a resolution requesting the county auditor to make advanced payments of taxes. Item G is an authorization to
059file a modified tax budget for the 20242 fiscal year. Uh items F and G are two items we file annually. Um item H is the approval of the five-year forecast as presented above. And then item A is an acceptance of a donation from the IH boosters to the high school senior trip for $1,000. Uh that was for scholarships. There any questions for that report? >> Yeah, I have a question, Mick. On the construction contracts, those are all >> pre-planned. Nothing was additional from that uh on that front. >> Uh the Winger Corporation was part of our uh actually part of our um furniture um that was taken out of the was the Loth furniture. Um item three was the middle school graphics package that fits within our graphics um budget. And then item two was
060for special inspection and testing services. um that did go over budget uh but they did do some work that was necessary uh during that time. So uh we settled on that contract at $25,000. >> Okay. >> Just just one other note about this I wanted to point out and again I just think this speaks to an example of our CFO working with our staff. Um Mick has had a dream I think for years to uh upgrade our transportation fleet and look at vans. They are hard to source. They are hard to price. They're hard to find. And Brian and Julius and Mick and Jim are always paying attention. And we got a great opportunity. We've also been working with our boosters to help support the idea of vans for activities and athletics extracurricular that impact
061all kids. And um we were able to to move forward with this. And I think it's a great opportunity. And just to point out too, and it's a special thanks to Brian Phelps, um I've got I also got a sheet from a spec sheet from the Southwest EPC, which is a consortium that that does nothing but pricing for school districts. These vans that we got were $16,000 cheaper for the same size vans than the EPC was. So definite shout out to Brian Phelps for being able to find these and getting the the district a fantastic deal. And I think to that point, right, that it's the hidden things, right? It's the idea that we can take kids on that versus loading them on a school bus and the amount of cost that we're saving in
062terms of fuel, gas, the wear and tear on a fleet bus versus on a van is huge. And so, >> absolutely. >> You know, I know that you're diligent about making sure what kind of mileage we have in our school buses and the tires and all the maintenance. And so there's a huge cost savings that doesn't show up right here that does affect the bottom line. So appreciate Mr. Phelps and you and others work on that. >> And congratulations. Now this is like the fifth or sixth meeting. We have not had a change order. So hooray. >> Okay. May I have a motion to accept the treasures report? >> I'll make a motion to accept um the treasures report 8A through I1. >> Second. >> Roll call. Mr. Marks, >> yes. >> Mrs. Zikoltz, >>
063hi. >> Mr. Tulles, >> yes. >> Mr. Sarall, >> yes. >> Thank you. Okay. Item nine, other business by the board. >> You want to take that one, too, Mr. Davis? >> Sure. So, what this is is um we have several properties over in the Kenwood area that are currently under uh uh TIFF. We have agreements with uh Sycamore Township actually has the agreements. Um the district is completely held harmless. Um we get the full amount of our tax collection for these properties. Um they are extending that these tiffs for uh several of these properties that are listed here. This is simply um waving the u notification period. So Sycamore Township can vote on these sooner than they they would be able to if we weren't waving that notification process. Uh my recommendation is we
064we go ahead and do this for them. Um like I said, the district is held completely harmless. Um we get our settlement uh shortly after um we get our set we get the district gets our settlement from the county. Um Sycamore Township gets their settlement from the county. They do all their calculations. We get the settlement about two weeks, three weeks after that. So we get our money almost just as fast as it would if it came through the tax rules. So, uh, very good deal for us, very good deal for the, uh, the commercial properties in Kenwood. So, with that, I would recommend that we we go ahead and make that. >> So, we need to make a motion. Okay. May I have a motion? >> I'll make a motion to approve item nine.
065>> Second that motion. >> Okay. Roll call. >> Mr. Tullus. >> Yes. >> Mr. Marks. >> Yes. >> Mrs. Folultz. >> Hi, >> Mr. Suml. >> Yes. >> Thank you. >> Just have one other item, Mr. Sumroll, before the last item on the agenda. Mr. Samini, could you please stand up for a moment back there while you're producing our board meeting? Uh, I just want everybody to know over the last few months to start this school year now, we're going back to August. Eric Seamini has put in a tireless amount of hours and energy to not only help out colleagues um who were not able to be present at all times uh for many of our activities but also many of our administrative meetings, productions and events that were going on. All the while helping
066build a set for what's coming December 9th and get everybody going with his technical team and supporting our activities director and all of our staff. And Eric deserves a huge amount of thank you from all of us. My gratitude. I don't know when he sleeps. I I know he's not going to sleep December 9th through the 16th. And um even Eric and his wife were at home capturing Good Morning America clips the other night paying attention when maybe nobody else was to help get our performing arts center and our shows ready. So big thank you to Eric Samini for all he does. That's all. Okay. Do we have any other business this evening? >> Okay. With that, I'd like to go ahead and adjourn the meeting. May I get a motion? >> Some moved. >>
067May I have a second? >> Second. >> All in favor? I >> I Thank you everyone. >> Thank you everyone. Exclusive coverage on the Indian Hill Television Network has been a copyrighted presentation of the Indian Hill High School video department.