3-8-22 BOE MEETING

001Uh, good evening. We will go ahead and call to order tonight's Indian Hill School Board meeting. Tonight is March 8th, 6:30 p.m. Uh, if we could do a roll call. >> Mrs. Eicolds >> here. >> Mr. Marks >> present. >> Mrs. Sing >> here. >> Mr. Summer >> here. >> Mr. Tullus >> here. Uh if with that I would ask if there is a motion to uh approve the regular meeting agenda and the addendum to the agenda. >> So moved. >> Second. >> All in favor? >> I. And with that we will stand in recess to until 7 o'clock unless I'm sorry. Is there anybody going to make a motion for executive session tonight? Nope. We will stand in recess till 7 o'clock. Thank you. Okay, we're back. [Music] >> We're live. >> Good evening

002everybody. Thank you so much for coming tonight. Um, this is by far the biggest crowd we've had in the three months I've been part of the board. So, thank you all for being here. It's an exciting agenda. Uh, we will call the meeting back to order. Um, and we will start with the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> With that, we will start with Mr. Kcki's superintendent report and our correspondence recognitions and announcements. >> Welcome board members and welcome to all of our guests tonight. Um, as you can see board members, it's a full house this evening. That's because we have uh three very special presentations tonight as part

003of our recognition. I am going to um not review letters D through N tonight. We're going to focus on the top three uh just for your reference and we're going to go ahead and get started now. Uh Mr. Semeni, if you could help me out there. First up, uh I'd like to ask the team of educators who are here tonight who brought Lay Miz to life to join us up on stage. Show director Mr. Jeff Clark, if you could come up with your crew, please. We're going to put the spotlight on you for a few moments and ask you to share some thoughts about this magnificent performance of Lay Miser Rob that we all hopefully got to uh experience in the last couple of weeks. >> Mr. Clerk, thank you. I don't want to put

004you on the spot here, but we're going to put you on the spot here. [Applause] >> Okay. >> All right. Well, I will just say first and foremost uh thank you to the district and board of education. Just the simple fact that a week ago this place was full of people uh after the crazy time we've had over the past few years to see live audiences. I and I just know that the smiles that occur on our students faces regardless of whether they're in the pit orchestra, backstage, up in the booth working the soundboard, on stage as performers, the live performance that was happening here was just magical. And I know so many people were able to experience that. So a big thank you to all of you for allowing that to happen. Um the

005team behind me, there's several people I know not here. Um Mr. Mr. Samini up there, the almighty powerful Mr. Samini with his amazing tech work. Bravo to him. Uh there's so many unsung heroes and again I mentioned the pit orchestra and our tech crew. Um, but there's so many little things that happen behind the scenes and I couldn't have done that again without our brilliant tech crew, without the orchestra, without the cast who started auditions. I think was it October, Novemberish, right? And then we kind of started the rehearsals going in the choir room and then only you know a week before tech week did we actually move down here and as many of you saw the the craziness. I always said this show has a lot of moving parts and if you can see

006by the turntable in itself which gave us a lot of fits um but a lot of amazing things. you walk in here and you see the stage built up just like you're seeing a touring show come to the Aronoff. Uh and just the fact that we were able to make that happen here and create the magic uh on this stage uh when we're all just craving that live performance was just an amazing opportunity. So a huge thank you again to the team uh to the students uh we'll we'll make sure we have another big show next year and just keep keep the wow going. So >> you all could just stay there for a moment >> please. Okay. And u we have to take time of course and celebrate our amazing students are here uh

007on stage. I'll be getting autographs after the meeting uh for many of you. Um the behind thescenes production crew is here. U this was an absolutely stunning performance. Uh this happens to be my favorite show and many uh of you probably your favorite show. Um very powerful moment I think for our students, our parents and our community. Uh and I think timely. Um bravo to every brave student who is involved. Um would you please do us a favor students and join us up on stage one more time so that we can congratulate you all. If you could just come on up. You You've been here before. Come on up. [Applause] [Music] >> Get it on. I'm still up. You're still there. >> One of the things that's amazing about this production is just how many

008students were involved K through 12 in our community. Uh, and I know not everybody is here tonight, but I think this gives you a little taste of just how many went into the production and uh, how much talent we have in this district and our performing arts group. Let's give them another round of applause for a wonderful performance. [Applause] Thank you all. Thank you students so much. We're so proud of you, Mr. Clark and the crew. Thank you all so much. We appreciate you. >> You can exit stage right stage left >> or left. >> Your choice. You can just see from the slides how many people were involved here on the creative team side and then the student side. There actually wasn't enough room on on all the slides for all of the students

009and crew. We we really worked to get them all. It's amazing. Again, thank you all. Kirk, if I could just on behalf of the board and really the community, echo the thanks to Jeff Clark, his team, uh, to all the students who put on the show. It was truly stunning. U, I told Jeff that I was here twice with my 8-year-old daughter, and I think one things that's missed is when these shows get put on, how much it inspires the younger kids. Um, and my daughter is already excited for what's to come. So, it was a tremendous community engagement, and thank you to everyone. >> Thank you. Next, I'm going to ask our sixtime state champion swimmer Gibson Holmes and our athletic director, Brian Phelps, to come up to the stage, please. I'll see if

010I get this right, Mr. Phelps, and then I'll turn it over to you. Uh, our high school junior, Gibson Holmes, is now a six-time OHSA state champion. After adding to his already impressive resume during the February 26 27 weekend at the OSA swim meet, Gibson broke the state record in two events this year, the 200 IM and the 100 butterfly, earning two state champion titles to add to his list this February. Congratulations, Gibson. Just absolutely amazing. Mr. Phelps, did you want to add anything? >> I'm going to chat just real quick about both of our student athletes. >> Let me Why if you're going to do both, let me just bring our next one up and we'll do that first. Okay. Ella Riggs is also here with us tonight. Ella, if you can join us.

011>> Ella is now the all-time scoring leader in basketball, boys or girls, at Indian Hill. and during the month of February, uh, she took that title. She's a four-year varsity starter. She's had an incredible resume of accolades dating back to her freshman year and as a senior was named CHL Conference Player of the Year, first team all district inquirer player of the week, Cincinnati Northern Kentucky All-Star team. And for her broken records here, uh, all-time scoring record at 1730 total career points and single season points of 523. again, stellar career of so excited watching you play and I can't wait to see it the next level. Congratulations, Ella. Yeah. Congratulations to both Ella and Gibson on your achievements and accolades. It's truly impressive the careers that you've both had to this point. Ella, it will

012be exciting to see you move on to Ferman next year. and Gibson. I would say there's more state championships and records to win next year as a senior. What also does not go unnoticed is the amazing students that you both are. I know both of you are well above a 4.0 GPA and you work very hard in the classroom. Tonight is not only celebrating your unbelievable achievements on the court and in the pool, but also the amazing work you do in the classroom and the com and the community members you are here at Indian Hill. It's also important to note, and I know you both have said this many times yourselves, that you are not here tonight without an amazing support system. I know how much you value your friends, your teammates, your coaches, teachers,

013and most importantly, your family. You have put the time and effort and grit into being great. You deserve this recognition tonight and we are all very proud. And not only the student athletes you are, but the people you continue to be. Congratulations. [Applause] Thank you. >> Thank you. [Applause] >> We had an amazing February. As you can see from the board agenda, there were so many things happening in this district in February. And of course, live music performances uh were amazing. Um we'll move on if that's okay at this time, Mr. T. >> I would note I am wearing my purple short shirt in support of Ella and her choice to go to Ferman University of which I a very proud and now even prouder alumni. So congratulations. Um with that Kurt, we'll move to

014the public commentary. Nick, >> we do have a a couple of community members signed for this evening. Um, please keep in mind that you, uh, need to keep your remarks to five minutes. Um, as I call you up, uh, please state who you are and your address. And then, uh, if you have prepared public remarks, I ask that if you leave them if possible, that way I can record those in the minutes as they are said. So, first up, I have Emily Overton. >> You're not the first person to do that. So, So Mandy Long Bottom >> same. >> Okay. All right. >> My My wife did that the very first school board meeting I was at. So no problems. >> It's all good. >> Thank you. So we have no public comments. >> I

015thought they wanted to put some lay commentary into the record. That's >> okay. >> With that we'll go to the superintendent's report. >> Thank you. Um, first up tonight, uh, members, we have the first reading of academic schools fees for the 22 23 school year. If you could just review that over the next month and let me know if you have any questions. We don't have any plans to raise any fees at this time. Uh, and I can answer any questions outside the meeting. Letter B, under number seven, we have the approval of some future overnight field trips uh, to consider. Uh, letter C, some personnel actions, tuition reimbursements, professional meeting approvals. under number two, uh, a retirement resignation. Uh, number three, some supplemental contracts moving forward. Number four, the approval of supplemental personal service

016contracts from winter sports uh, and tournament time. And number five, several tuition reimbursements. Um, we also have a uh, separate resolution under D for declaring the impractability of transportation offering payment in lie of transportation. And I would point out on the addendum um under C uh we also have u an additional uh item there C4P for an additional supplemental. If there are no questions I would ask the board to entertain seven uh B through C. You don't need to do anything with A. I think we could do D separate >> or you could add D in. >> Okay. Okay. So B through D 7 B through D. Uh as well as the addendum item at this time. >> Motion to approve. >> Second. >> Mr. Summer. >> Yes. Mrs. Iicults. >> Hi. >> Mr. Marks.

017>> Yes. >> Mrs. Singh. >> Hi. >> Mr. Tullus. >> Yes. >> Thank you. Thank you. And I'd like to just point out on the addendum uh uh letter C4P uh the hiring of Adam Bame as our new golf program director and head coach. Uh we're very uh happy to welcome Adam to the program. Uh I think you'll see in reviewing his resume, he has a wealth of experience as a PGA member and is going to help us do some amazing things with that program. So we're really excited to welcome Adam to Indian Hill. >> That's all for my >> uh Thank you. Uh, Mr. Davis, treasures report, please. >> Certainly. Under my report this evening, I have to approve the minutes of the February 8th, 2022 regular meeting to approve the financial reports for

018the month ending February 28th, 2022. To approve the release of a food service management company request for proposal and contract as approved by the Ohio Department of Education. Uh what this is is because we're on the national school lunch program at both the primary and elementary school. Uh we are required to do an RFP every five years. Um as part of that program um over the last two years that has been uh we've been given an extension by the Department of Agriculture because of the pandemic. So we are now up for that RFP. Um this is simply I've sent the documents over to the Ohio Department of Education. They're in the process of approving. Um, this is simply giving the board's approval for me to go ahead and once that comes back from the Ohio

019Department of Education to post that and begin to take um those RFPs and uh evaluate them as they come in. Item D is uh there was one con construction contract for this evening. It is for Susie Q Logistics. It's an electrical gear pre- purchase uh $492,463. If you remember, we have approved a number of these items over the last couple of months. Um, there is a long lead time for this item. So, we need to get it approved and get the purchase order and get that out uh so we can get that ordered and on its way. Um, that brings most of my report this evening. The the longest part of my report is the acceptance of donations, which is always the best part of my report. Under item E, we have five items. Uh,

020the boosters donated to the high school for our technology student association, $630. The boosters to the high school HOSA association, $1,000. And then finally, the boosters to the Society of Women in Engineering for $1,200. The IH Foundation donated to the elementary school breakout boxes for Go Time, $476. and then also to the high school biology department for the capstone program, $1,500. It's always uh good to announce the donations and how much we appreciate our partner organizations and what they do for both our community and our school district. So, with that, I would like to get an approval for items A through E, and then I will conclude with items F and G after that is approved and passed. >> Some moved. Second >> Mrs. Iicults. >> Hi. >> Mr. Summer. >> Yes. >> Mr. Marks.

021>> Yes. >> Mrs. Singh. >> Yes. >> Mr. Tolles. >> Yes. >> Under item F is the acceptance of another donation. It's from AAA Bob Summerall Tire and Service. It's to the athletics department for the high school gym scoreboard. This is that company's second installment of three. Um we were so fortunate to gain their uh donation as well as another company that we've approved in the past for uh the full price of those gymnasium scoreboards. So again, without those wonderful donations, uh we wouldn't be able to have the uh some of the items that we have for both athletics, arts, and our academics. So again, we appreciate those donations and um you know, we look forward to you know, how our community continues to give I move to approve item F. >> Second. >> Mr.

022Marks. >> Yes. >> Mrs. Singh. >> Yes. >> Mrs. Iults. >> I >> Mr. Summerall. >> Yes. >> Uh, Mr. Summerall. This is uh the item that you need to >> abstain. >> Yes. >> Mr. Tullus. >> Yes. Thank you. And then we go to item G. Finally, the final acceptance of a donation. This is from Protect Ed. It's to the district. It's 143 Nano Strike air disinfection units with a value of $355,192. Um, again, a wonderful donation that we will be able to help keep our students safe and secure while we we finish fighting this pandemic and we will be able to use these in all of our buildings moving forward. So, a wonderful donation by Protect Dad and again very appreciative of that that helps keep our kids safe and and healthy. >>

023So, with that, I'll ask for a motion. >> Move to accept. >> Second. >> Mrs. Iicults. >> I >> Mr. Srom. >> Yes. >> Mr. Marks. >> Obstain. >> Mrs. Singh. >> Yes. >> Mr. Tullus. >> Yes. That concludes my report for this evening. Thank you very much. >> I'd just like to add a thank you to all those who continue to make donations uh to the district on behalf of the district. We we are so blessed to have so much help in so many of our academic, athletic, performing arts areas and especially uh this safety donation is very significant for our buildings moving forward. Uh really appreciate it. Uh next up, board members, under number nine, we have the first reading of some Neiola policies. Um, if you could please let me know if

024you have any questions, if you have a chance to review those in the coming weeks. Uh, this is just a first reading. Most of these are minor language uh, amendments or modifications to current policy. Uh, thank you. Um, with that we will move on to the other business by the board administration. Um any updates from any of the committees on the operations committee, finance committee or personnel committee to share? We've all seen the meeting minutes and they're all available online as well. Any uh with that we'll move to the project team. >> Yeah, I'd like to invite our project team members up at this time. We have uh representatives from MCS, Scansa, and MSA here. Uh and we will let them introduce themselves and get ready. board members. Uh we obviously have the big screen

025here, so whatever makes you most comfortable to be able to see the slide deck presentation. Um they're going to be sharing some slides with us here. We'll get set up and get started. You sure? >> I'm pull. >> That's the one you sent. This last one right >> here. >> I think we're good. >> Click through. >> I can click through it. Just tell me. >> Mr. Sini, if you could help us out there, please. >> Thank you. Appreciate everyone uh having the opportunity. We're excited to be here this evening to share updates on the uh on the project. I know it's been uh quite some time since we've all been working on these and so um just be able to show the progress. Um Chris Pay with MSA Design kind of leading the design

026effort. Uh Mike Murdoch is here as well with Moes as part of the design team. We'll get a chance to get up here in a minute. U Mike Mendenhal with MCS owner rep side and then Pete Becker with Scansa the construction partner. So what we want to do is just really run through at a high level kind of where the project is at this point. Go through some design items um some schedule and project and budget updates as well and leave some time for some Q&A. So when we start off talking about these projects, as I mentioned, it's been um quite some time working with a lot of different stakeholders across the board in the in the school and the community. And so we always like to kind of focus on the purpose and the

027key aspects and objectives to the project um every time we start off. And so this slide really kind of touches on some of those key points moving forward. As I mentioned, we we've really been continuing to engage with stakeholders at various levels um throughout the process. We'll continue to do that even as we get into final design and construction. Um talking with faculty and staff and students um providing opportunities to continue to um refine the projects as we move through. Uh we look at the middle school and the high school. The first project we'll kind of talk through the next one there, Kirk. Uh from the site perspective, you're starting to see a lot more defined development of the site itself. So, as we talked about all along on the uh the kind of bottom

028of this slide is the parking and the kind of main face of the the new middle school and the high school. So, the middle school is the red uh space that you see there on the left and kind of developing that as more the formal front and then on the the west the top of the slide, you know, more of that um kind of back backyard approach and connection to the outdoors. And we'll show some vision, some imagery here in a minute. access drives around the building and just really continuing to develop this whole campus as a cohesive hole. Um, it's really gonna kind of transform the overall look and feel of of how the middle school and the high school look. Go to the next one, Kirk. On the outside, this is the the

029eastern face of the new middle school. It faces the parking lot and the main uh kind of Drake Road entrance. So, um, new entrance to the middle school and that architecture and the aesthetic kind of how it ties into the rest of the campus and high school and more formal appearance and again just providing some of those iconic elements that start to really make it unique to the Indian Hill School District. Go to the next one. Um the other significant part of this project is the connector between the middle school and the high school and this enclosed piece that not just provides access between the buildings and a lot of the programs but becomes this really primary community entrance into the building. And you can see some of that formal um aspects that are really

030going to again make this kind of a unique part of this campus. Um bus turnarounds and really making that something that connects the whole campus together uh as a whole. It's just a different image, more of a nighttime shot. See, showing some of the transparency and visibility into that space. It really it's going to become for those of you that came to some of the performances over the past weekends or so, you can imagine going into this space that has a really again kind of unique more formal approach to it. And off to the left, some access to um board offices and some community spaces that again will make this really uh kind of dynamic space on the campus. Um, the next couple images really look more at the the west, so the opposite side

031of the of the middle school. And we talked about this connection to the outdoors, has more of a backyard feel, a little less formal. Um, the development of these outdoor spaces. Um, the ability to actually get outside uh the school building, which happens often, but in this case, it becomes more of a uh opportunity to, you know, engage with nature and outdoor space because the new middle school is quite a bit smaller footprint than the existing. um being able to capture back a lot more green space uh and make use of that for um throughout the day and throughout the school year. And the next image just a different a different view of those same outdoor spaces, these project porches as we're calling them. So each grade level will have a connection access to these

032outdoor spaces. I think really just excited about how that's developed over the course of the project. Um the plan itself is the floor plan of the middle school high school uh middle school on the left again and just can continue to develop the overall program you know the central hub we're calling the village the village green which I'll talk about here in a minute administrative spaces these neighborhood spaces for each of the uh grades six seven and eight there's parts in this building will be twotory uh and there's you know again all the u academic spaces and arts and music spaces around the auditorium athletic spaces so really again that this whole plan really starting to come together and become something um really special here at the middle school. Go to the next one. Um

033on the inside um again some views of this is the main reception we're calling the welcome center of the middle school and you'll see some consistency with as we're developing the material pallets and branding um throughout all of these spaces. Um so this will be kind of one of the first spaces people will uh engage as they come into the middle school. The next one uh we mentioned before this idea of the village greens. So, this is really the main hub and center of the middle school. It's a two twotory space. You'll see here in a minute, but um a lot of these STEM spaces, uh media center, engineering, different kinds of learning labs, a lot of flexibility, really the opportunity for a lot of these spaces to promote creativity and innovation, a lot of

034things that are really key to Indian Hill and what happens here in the school district. And so, this really become a really vibrant hub for activity within the middle school and really within the entire school. uh in high school as well. So go to the next one. Again, some images of this village green uh concept. Um some connections to the between the two floors, loft spaces, different learning lab spaces. Again, lots of flexibility, spaces for students to engage and faculty to interact um and just again becomes really dynamic opportunity for connectivity and building community within the new middle school. these neighborhood spaces. This again of a kind of a blowup of one of these um for each grade again has a kind of cluster of classrooms around a central common space um they can come

035out into and again there's lots of shared opportunities for learning and activities and then also access to these outdoor porches uh outdoor spaces you can see up there to the left lots of glass and visibility and daylight and all the kind of things that really make I think learning happen. dining commons. Again, revamping the entire cafeteria space, the kitchen and servery and kind of thinking about the kinds of food and how that's delivered, but also just opportunities again for social interaction and a multi-purpose space that can be used for all kinds of different activities. This also opens up onto some outdoor patio space. Uh, and again, just another opportunity for engagement, interaction within the new middle school. And then last with the middle school, again, this this connector element I talked about earlier on the

036outside, new entrances into the auditorium. So, the space you walk into now um actually become some uh restroom and concession spaces potentially. And then you have more of this pre-function lobby space outside of the auditorium. So, the doors you see, the red doors on the left and right are actually the entrances into the uh into the auditorium. Um and then this also then connects into the athletics. Uh so the gymnasium, a lot of those spaces, new restrooms. And so again, the idea of this really becoming a community, a central community space, not just during the school day, but after hours as well as people come into the new middle school and high school, uh opportunities for engagement, interaction, and so on. So um just again a really dynamic, I think, special space that'll kind of

037transform this whole campus at the elementary school. Uh again, lots of lots of changes and development. Um, looking at parking and flow has always been a big focus on the campus of the elementary school. So, as we build the new uh wing kind of towards on the parking lot in the back, they'll continue to use the saw to that's there today for swing space up until the end. But that new um wing really becomes a central space for for arts and creativity. Um again some outdoor learning spaces, improved flow for both bus and and car traffic and then complete revamping of the outdoor play spaces on the opposite side. Dealing with drainage obviously which has always been a big focus but also just providing more opportunities for different kinds of outdoor play. Uh access within

038in the building, outside the building, this multi-purpose gym kind of performance space and again really trying to enhance that campus on the outside. This is the new addition. more glass again, more connection to the outdoors. Still kind of tying into the architecture of the elementary school. So, lots of the same kinds of materials. You kind of see the uh gymnasium auditorium space uh in the background there, but you new entrance and again providing opportunities for connection outside. Go to the next one. Kind of just another view of that same space. those larger glass volumes as art studios and eyab spaces uh that both again can connect outside lots of daylight and again just providing a different kind of space different kind of environment that doesn't exist currently in the elementary school. Um revamping the entrance

039to the elementary school. So again just a little bit different kind of update fresher look but also dealing with some security access uh improvements that weren't there today. And then just you can look at some of the branding materials right just to tie all these buildings together. If you go to the next one and looking at the actual uh new addition itself, which is going to house most of the unified arts um and looking at kind of connecting into that space. So again, some central common areas, opportunities for connectivity, flexible spaces, the multi-purpose auditorium and gymnasium. Um and just creating a lot of these again opportunities for types of learning that just um aren't currently exist in the elementary school. um entrance to the new wing. So through this new gateway space you saw from

040the exterior image has a little bit of a iconic look to it and be used for after hours as well as during school. Some branding again as you enter into that space and and then similar to the middle school is creating the central the central hub of activity. So this is uh their kind of smaller version of the middle school village green. um get opportunities to spill out. The the blue kind of glass you see to the right is uh the eyab space. So that's the opportunity for that to actually open up into this uh collaboration area. Some skylights and daylight. Um so again certain times a day just very dynamic uh space where um lots of different kind of activities will be able to happen supporting creativity, innovation um learning um throughout the elementary

041school. Go to the next one. And then the eyab itself for STEM uh flexible learning. Again, it opens up onto that village green. Um all kinds of workshop spaces. There's um green rooms and different kinds of technology through your printers, all that kind of fun stuff. But again, just a really fun uh dynamic area that's going to provide all kinds of opportunities for elementary school students. um even the kind of the the flow and and corridor spaces in this building still opportunities for um learning to happen. So different kinds of seating, opportunities for displaying student work and um showcasing what's going on in that in that building um even outside the classrooms. And then just kind of an initial view kind of under development still, but this this kind of gym auditorium space again thinking

042about how it can be used both for performances um obviously still for recreation uh much larger than the existing one is u for multi-purpose uses um and again just providing those opportunities within the the elementary school but also the district as well. um just having a lot more opportunities for after school's programs, during school programs. The primary school as far as the campus and the site, you know, most of the focus has been on the new entrance, which is that little red space down at the bottom. Um enhancing that obviously and as you approach, but also again outdoor play, same thing as the elementary school. So revamping outdoor play space, both hardcape and softscape, thinking about flow of traffic and security. So, there's some enhancements to buffers and gateways and things as well outside of

043the primary school. Um, some images of the the um new um addition and new entrance um to the primary school. So, thinking about scale and material and trying to still balance what that building looks like and the appearance of that and still providing some branding. So there's some brick and stone and glass and providing some playscape spaces, you know, having it at a smaller scale for the kind of students that that are in that building and just provide more welcoming, inviting uh kind of environment for the primary school. The next one, again, just looking at the overview, you know, focus on entrance and lobby and multi-purpose spaces, u c the cafeteria and all those spaces around it are will all be touched as part of this primary school project. The next one uh again entrance

044on the left as you come into the uh the new addition and then through and then you can see on the right there's the reception space. So again some of the same kinds of language u finishes that you saw in the other buildings and create this welcoming environment thinking about safety and security and thinking about again this size and scale of the students that'll be here really becomes the first thing that they that community members see as they come into the district. And so that's been an important aspect of this building and how it can become something that's welcoming and inviting and set the stage for their journey of learning. The multi-purpose room, you know, revamping that, taking out the tiered seats, make that more functional. Um technology, some of the different kinds of finishes

045that would be in that space, more windows for some more light. You next one. Um once you get into what what's currently the lobby kind of revamping that space, providing some opportunities again for engagement, dynamic um learning and play. You see on the right there's kind of this this raised uh platform with some interactive features for for students but to use during the day and after hours. And then as you walk back through into the building um again places for displaying student work and if you walk in that building today even they do a great job of just you know making it as as dynamic as possible. So providing that allowing that to still happen but within some new new spaces and new environments. Uh the dining is a complete gut and redo and complete

046transformation and moving the kitchen away so you can actually see into and provide daylight into that space. Lots of color and light u materials. Uh new kitchen, new servery. Um you know just provide again those kinds of spaces for primary school students that can um get them excited u for for learning and being at school. chances to connect to the outdoors. And then this space will also be multifunctional, right? So it can be used for after school functions and gatherings. Um again, it's currently doesn't exist within that building. New bathrooms as well. And then the auditorium really a refresh faceelift, new seating, acoustics, new curtains. You can see the ceiling as well. Redoing that. Um again, just making it more of a performance space and functional. Obviously the the music teacher and the work they

047do in there is is really great and so you know building on that and just making it just making it function it's a bit outdated and just making it uh become a nice performance space transportation um still planned improvements to the transportation building primarily focused on uh some amenities bathrooms and uh kitchen kitchenet spaces and meeting spaces uh HVAC paint those kind of things so um planned improvements ments to the transportation building provide some enhancements for uh the drivers and for the uh staff that work over there uh will happen as well. Um just high level too obviously these projects continue to integrate safety and security goals and aspects into all the projects um looking at not just things like um access control and you know glass and these kind of things. If you go

048to the next one too, Kirk, you know, looking at some examples of how we can incorporate safety and security into the into all the projects. So, it does start at the entrances obviously, but also as you get into the buildings, making them welcoming, inviting, think about materials and so people feel like it's a place they want to be and take care of. Um, surveillance and visibility, you know, where staff are situated and how flow works throughout the building are all very important, whether it's the landscape, like I say, or the building elements. And so this is something that uh we take very seriously and have continued to develop working with the village as well um to make sure that these buildings are are safe and secure but also welcoming inviting and it doesn't take away

049from you know again everyday learning that happens in these spaces. Same with sustainability has also been a big um push and focus in all these projects and how uh we can ensure that they are high performing um but also that they're places that you know can provide teaching tools opportunities to um further educational goals and how that plays into the idea of sustainability moving forward. You go the next one, Kirk. You know, example again on the middle school as we showed um the fact that we're actually recapturing a lot of green space, thinking about, you know, storm water, thinking about plantings and landscape and shading and daylight, all these kind of things that play into again not just that the the performance of the building itself, which will be high performing, um but also just,

050you know, how do they engage the environment? How do students feel comfort? Um so all those things are important that we're incorporating into these projects. materials material choices so that they're highly sustainable but also that they're high performing and um you know we'll be here for a long time. Can I ask question? >> Uh so about in the just go back one more. So here in the middle school where we have access out from the classroom what safety measures are we taking there like they have access to come out of their classrooms right? So are they secured like when kids are outside is there railings or something so that no cars or anybody is coming inside when the kids are outside? >> Right. Yeah. The question about kind of securing some of those outdoor spaces

051or is that kind of you're getting at? um you know one like you said that side particularly in the middle school um you know preventing any kind of vehicle access and that kind of thing will will be one aspect of that but also just um locations of barriers using landscaping as well. Um obviously the the access into the building from those spaces are secure access points and so there's a level of security just in kind of buffering and landscape and visibility out into those spaces and obviously not you know not allowing people just to enter into the building from those from those sides as well. So, we're not planning to put lots of fences and gates necessarily around these spaces, but kind of how we deal with it with buffers and how we deal with

052it with access control into the building is kind of handling that lighting, visibility, and those kind of things to make sure that they're they are safe, secure spaces. Yep. So, moving on to more interesting things, budget and schedule. Uh I'm going to let Pete Becker with Scans come up and give a quick overview of kind of where we stand with some of these elements and then uh Mike can get up as well. So Pete, >> good evening. U my name is Pete Becker. I represent Skansky USA building as part of this team of everybody in this room. I we oversee the construction. We've shared this slide a lot in the past. you know, the the red uh box around the month of March sort of shows where we're at. We're at a critical stage of

053the job. You know, we get design documents here uh end of this week um to go start hitting the market for a lot of packages and then uh final uh construction documents are due to us uh April 8th. So, it's a critical piece of the where we're at. We'll get into a little bit next steps, but there's going to be you're going to see a lot of me at the next uh several months of the board meeting. You know, in April, we're bringing the concrete and the steel. In May, we start getting into the corn shell roofing packages, and we're just going to keep bringing stuff on so we can start getting materials on order. You know, the end of the goal is the original master plan is we got to be ready for kids

054in this fall of 23. Um, you know, some added scope that may dip in. We'll get into that a little bit in a minute about going into the fall. But um we'll go ahead and I think the next slide we're going to step up with the let Mike sort of uh over o over talk about well after I get with schedules we're going to jump into some budget stuff. So middle school pretty much we're done with the bait demolition. Uh we're moving heavily into site work that'll probably go a little bit more in past March you know with with weather and rain and stuff like that. that. But the goal is here towards the end of March, first week of April, we want to be able to start putting structures in the ground. Um, and

055then that'll continue on the middle school through the uh the the August of 23 uh high school. You know, obviously the uh this summer we're going to start knocking out some stuff in the front of the building, try to maximize the summer work for the high school uh auditorium for this this for this area and then remaining renovations in the summer of 23, pushing that to the second summer. primary school work uh at the elementary that basically we got to start this summer and we got to be done in August of 23. So you'll start seeing some things uh change around with, you know, construction fences going up, layouts changing. You know, we've spent a lot of time with Jim and each of the uh buildings uh teams to go through logistics and parking and

056parent drop off and we're still working through that. Um but feel like we got a pretty good plan uh and Jim can talk to that when we get into Q&A. primary school uh this summer. Uh fire suppression work uh entry additional work will start probably towards Christmas break, beginning of the year, mainly because material deliveries. Uh you know, it's not going to take a long time to put the addition up on the front. We we don't want to start it and make a bunch of disruption to the to the community and your your administrative staff while we're sitting around waiting for roofing and glass and glazing and stuff. And then the big summer 23, we're going to knock out the kitchen and dining area. on the next slide. Uh this is just a quick shot

057of some updated photos. Uh you'll start seeing more of these as we get cranking. I mean, if you go out front now at the middle school, you can see we're clearing clearing trees. We're starting dirt work pretty heavily, and you're going to see a lot of activity picking up here in the next few months. Next slide. So, Mike, I'm going to let you talk about o overview. Thanks, Pete. Uh good evening, everyone. Um my name is Mike Menhal. with MCS and Associates uh the owner's agent on this project. Uh the intent of this slide was just to provide everyone with a very high level uh overview uh of of the budget. Um this slide is to provide you the financial information regarding the original master plan. Uh also added scopes of work, expanded or enhanced

058spaces. Um I would start with the original master plan uh budget of 77 million. Uh this budget was established with very specific scopes of work in mind uh to be completed throughout the district. Uh work included new construction uh additions and renovation work. After the project team has worked through the design and estimating uh of the original master plan, Scansa in collaboration uh with MSA are estimating that cost to be 78,600. So we're looking at about 1.6 million uh higher than the original budget. This is due to market conditions. the industry has seen a significant increase in material cost over the over the last year plus uh with with everything going on right now uh overseas uh I don't expect this to cool off anytime soon. So it's something that not just this project but

059every project you know that is is moving forward right now is experiencing the same things those those market conditions uh material cost steel uh roofing materials uh concrete uh and even equipment and I don't think it's the materials on the equipment so much I think it's more with supply demand it's the lead times if you don't get your place in line you're probably not going to get it on time. So, with that in mind, uh knowing we're 1.6 million over budget, uh if the district were to move forward with the original master plan, you know, as your owner agent, I I feel very confident, it would be my recommendation that we move forward uh with a project. And I'm confident because I know what we have in non construction contingencies, owner contingencies, and CMR contingencies.

060And not to mention that the majority of this work has not even been bid yet. So, and I'm going to look at Pete, but it would be my expectation that uh Pete and his team would uh be very strategic in the bid packages uh and they would package them in such a way that we would get good subcontractor participation and make this uh a very competitive process and hopefully we're driving the numbers down. So with that, as I mentioned before, we have added scope, expanded uh spaces, and enhanced spaces. We've created line items and we've put estimated costs for each. So if you look at each line item and you come clear to the bottom, you can see our original budget of 77 million. If we were to do everything that's on on this slide,

061uh we're looking at uh 90,741390. So there are additional slides and I'm going to let Chris go over the remaining slides and he'll provide you some greater detail into what goes in those numbers. Chris, >> thanks Mike. So again, just high level, I just want to touch on these and we can have some Q&A. Uh we kind of dig into a little bit more of the detail in each of these slides for each of the schools. So some of the scope as I talked about earlier with the design slides. U the blue areas are really kind of the major renovation. The red being uh the construction uh new addition and then some additional renovation and the grayers we're just doing some minimal work. So you can see at the primary school where it's where it

062stood during master plan where it where it stands now, some of the added scope items up there. um relative to in some cases either um I think two of the items up there are sanitary some sanitary piping I think as additional investigation has occurred in this building um mostly in the gray areas which are areas like I say they weren't planned to have as much work done that um determined that some additional work needs to happen to make some repairs to the sanitary piping in that building. Uh most of the work that will happen in the blue and the red a lot of that work is happening there just the areas that work wasn't going to occur. There's some plumbing fixtures. All the classrooms in the primary school have restrooms in them, which is which

063is great. Um, some of those uh fixtures are getting to the point will need to be replaced here in the near future. And so there was a recommendation by the team to consider doing some additional work in those restrooms as part of the project. And then beyond that, um, there were some additional enhancements uh, in around the building that bring that total uh, closer to 11 million. You can see there at the bottom from where it was. If you go to the next one, um, two of the items as we mentioned just high level, we talked about sanitary and the bathroom. Just kind of gets into a little more detail about those two particular items just because they are uh some things that were of discovered as the project continued on and uh the the

064consideration for those and starting to look at those as part of the base project work and just why we thought that made sense for the elementary school. Now you can see again where the the base versus the uh the master plan say versus the current some of the added scope items in here. Um couple I'll just touch on briefly uh some of the outdoor learning. U as I said there's a lot of work that's that's planned as part of the base scope on the outside of this building with playgrounds and play spaces. um that letter A you see in the mi in the middle I think as this project developed there's some opportunities to do some additional um outdoor learning space in that kind of courtyard space that was created and so some of the

065additional cost recommendation is again to take u potentially if um if it allows for it to do some additional enhancements to that space um additional pavers some covered areas additional furnishings that kind of thing just to make that more functional um the other one is uh PB ready. So, the district has been exploring uh either now or in the future the potential for um solar on a few of these buildings. Uh the new additions both here at the middle school you'll see too as a line item are the obvious places that you know if solar could be placed on these roofs um those are the ones you would do it because we're designing them now. And so there was a little bit of a premium to um have the structure designed to accommodate uh solar

066panels and the weight and the load that goes along with that. And so there was a recommendation again to to um incur some of that cost now to ensure that these buildings could uh could potentially have solar on them either now or in the future. And so you can see the total at the bottom. I'll just point out to I meant to mention on the primary school all all of these items both here at the primary school both the base and the additional scope items the team feels like um still allow these buildings to be completed uh in this in the 2023 kind of time frame. the sanitary and some of the things at the primary school. I think there's some work there that the team needs to sort of investigate and see if that

067might um go beyond that a bit but I think for the most part all this work we feel like you know it can still be done within the the original time frame. If you go to the middle school high school a little more significant uh we've combined these together just because they're so integral so again you see the kind of master plan versus current and again a lot a lot just because the size and scale of this building starts to get into some of those mark conditions Mike was talking about. If you go to some of the added scope, we touched on a few of these outdoor. So, here when we talk about outdoor space, again, as we showed in some of the imagery, still lots of opportunities, lots of things in the base uh

068work that will connect to the outdoors and have opportunity for outdoor space. That additional cost is really again above and beyond. So, it's doing some additional expanded patios and seating areas and, you know, lighting and these kind of things that would just enhance those even more potentially as an option. Um, which is the letter A on this particular slide. Um up at the top there too, again the PV ready, same idea. This middle school, it's bigger, so the upper level roofs um on the building would be designed to uh be able to accommodate solar at some point in time. Um there's some things with some HVAC equipment and some enhancements to the HBAC to make them more more efficient and kind of more consistent with the other equipment in the district. And then when you

069get below that on below the the first set of items, um what's been talked about or looked at uh letters B and D has to do with some enhancements to some music, some enlarged music spaces. Again, as part of the master plan, there was always plan to have some new music spaces in the middle school and then renovations to enhancements to some existing music spaces in the high school. Um, these plans showed the potential to have some additional expanded music space as part of the new middle school edition that would house both middle school and high school music programs. Uh, and then letter E kind of goes handinhand with that. If if some of those spaces would shift over to new, um, some of those existing spaces could be converted to some other uh, athletic,

070wellness, recreation kinds of spaces potentially, which is what the letter E represents. And then C is a connector. Again, there was always planned that these buildings would be connected through an enclosed means so you could walk between the buildings and be in controlled environment. Um, through development of the program and talking with stakeholders and and the opportunity again for that to become this really central community space. Um there's some additional uh opportunities for restrooms and concessions in the u existing uh auditorium lobby which is some of the blue you see around the auditorium as well as some additional community amenities and spaces within the connector that kind of um you know required that to get a little bit bigger than what was originally planned. But I think spaces that district felt like u need to

071be considered within that within that particular addition. This one, as you can see at the bottom, we noted, you know, as far as the base scope that you see up here, u even including some of the connector and letter B things that could be done still within the within the time frame. Um, there's some additional music space. I think letter D in particular, uh, that's been talked about more recently and some of those things I think would have to be visited with the team to determine that may again go into the fall of 2023 that to complete all of that work. But again, we still feel like the majority of this can still be done within the the time frame that was originally laid out um by the by the district. Transportation, uh we always

072put it last, but transportation again, plans for that, you can see the original budget versus where we are. So, it really kind of hasn't changed significantly and just, you know, continue to develop the work there, but that uh still on budget and within the time frame that was originally planned for transportation. Let me touch on this real quick just as part of the overall project too and then we'll we'll stop for questions here. The overall um energy project that's been going on in addition in parallel to all the other projects. Uh some updates with that kind where currently stands as you know most of that work has been completed and is really moving into the measurement verification phase. You can see where the budget sits at this point. How much has been spent to date

073um on the the different projects. There's some controls work and things that are still being looked at uh throughout the building, but a lot of the equipment, a lot of the work has already been implemented. And like I say, really Moes and their team are working with the district to do some measurement verification moving forward um to ensure that that project um continues to move in the direction it needs to. So really just in conclusion again we can open for an for questions as mentioned we're continuing to finalize design as Pete mentioned a lot of the stuff we're um getting ready to uh send back to Scans over the next month or so um so they can be bidding and preparing GMPS for that work which will be happening here over the next uh month

074couple months uh the early site work is already underway you can see all the dirt moving out on site and uh Scansa their team and the district have been working together very closely on the sequencing So they're really one of those steps too as we're looking at summer work and the phasing of the work over the next you know year and a half making sure that um you know the disruptions and those things can be minimized and that school can continue to operate. Uh something that's continuing to be developed and obviously as I mentioned the energy project measurement verification. So really continue to move forward with the team. Um you know really excited about where we are. I think we all feel like we're in a good place and have you know working with uh

075with Jim and Kirk and Mick and the administrative team um to really make these projects uh you know moving in the right direction and successful. So at that we can say open up for any questions you might have. >> I actually have two questions. Um the first is um when we're looking at some added scope, it's my understanding that we have about 6 and a half million built in as contingencies and I'm just wondering what's the timeline that where we could recoup some of that and realize some of those savings. >> Yes. >> Yeah. I I will be happy to answer that. typically on our owner contingency. Uh again, non construction, all all those dollars that are, you know, belong to the district, so to speak. Uh we would like to get out of the

076ground, uh get, you know, hopefully we've mitigated most of our risk at that point. That's a milestone for us. I I think, you know, we get somewhere around 25% complete. Uh we'll certainly take a look at that. you know, the owner contingency specifically. I can't really speak for uh Mr. Becker and and his team, but their CMR contingency as well. Uh anything that we believe we've any risk we believe we've mitigated, we can put a value to that and then I think we could start pulling that back in and that could be dedicated uh to various scopes of work that we may want to do during the project. Pete, if you'd like to add to that. Yeah, I think you know what we like to do is I think cm contingency in the DD estimates

077around one two one million two historically we we try to shoot for a goal to give back 50% of that right that's our goal a lot of times we exceed it um what we like to do is then take ideas of what what are the district's priorities and we treat our contingency like it's yours we treat your contingency the same way we always try to make more so if we have a good bid day. Um let's say all of a sudden we have some bid day savings. You know what? First thing we would do is sit down and look at what are your priorities and what are the priorities we need to make decisions on now and and then maybe we don't roll that bidday savings into contingency. We we make some decisions to purchase

078some alternates. Some districts want to get all the enhancements they can. others have, hey, we're going to get a lot of them, but then we want to try to, you know, save money at the end of the day and maybe put it back into a a fund or something like that. So, it really depends on your your your your district's uh goals and we just keep pushing. >> Uh Pete, can I just ask for clarification because a lot of people aren't aware of uh some of this um the percent of completion. So, I is there a general window of when we reach 25% completion just for people? So because of the question, >> yeah, I typically we would look at it typically on the duration of the hard construction schedule. You know, once we start

079putting footings and foundations and steel in the ground, then we would we would count it based on months. So we like to do we we typically look at it 25% 50 75 and obviously at the end 100 for contingency um to give back to a client. um on an owner's contingency like Mike was saying once the risk is once you're past the point where the risk is less then you can start looking at owner contingency and say hm you know how what how can I enhance the scope of our project and that's a that's a monthly discussion at every meeting where you know once we start construction hey where we at where we at and it we track it we track it just like any other cost >> thank you the other question I have

080is it's kind of similar. Um, and I think you touched on it a little bit about the bid packages, but is there still an opportunity in all of this for value engineering and at what phase will we assess that value? >> We don't stop. I mean, there's a lot of jobs where we've gotten bids, we've got through the construction, the design process. We always ask uh like we go out to when we go sit down with our subs that we're reviewing with and a lot of times you know the MSA team and Mike's team will be in those meetings. One question we always ask is what kind of ideas can you bring to us that would save money not quality you know because we don't want to just switch out a floor to go to

081a cheap version of floor. We want to make sure but if there's a different kind of opportunity for a different brand of material that's equal things like that and um there's been a lot of times where we've done you know con we get under construction and somebody comes up with an idea hey you know if we change this detail we could save save some money now you you take a lot of those little things and they start adding up and these you know every even even when we get the GMP docs and we go through that we we our teams create lists And it's not that we're trying to devalue anything. We just want to bring people ideas. And sometimes you bring a bunch of list and you come out with some that that are

082pretty productive ideas. And just a couple questions. Thanks you guys for presenting. Um, so one thing I think would be important, you know, I know Christie had mentioned a few times potentially things could creep into the fall with additional scope in some, you know, different areas. I think it would be important to as a team be able to get that information to us so we really have an idea like creep into the fall. Is that what that means and what that looks like so that we can see what that might impact, you know, the kids. Um, couple other questions. Um, on the like on the elementary and the primary where we have a lot more flat roofs, are the HVAC rooftop units, are they pushed farther back or is there enough of a sub facade

083to where we're not going to see those? >> Yeah. So, the uh actually almost all the equipment are inside and closed. We call them pen houses. So, if you've ever seen if you look at the high school, right, you have these kind of taller. So, um, an elementary school, all the new equipment, any existing equipment is inside. They're inside enclosed, you know, spaces up on the roof. So, they won't be visible and they'll be hidden. And same thing with the middle school. Um, most of the equipment with the exception of, like I said, there's an existing unit on the the existing gym that'll be replaced, but everything will be inside. >> Those pen houses will cosmetically look right. Like, I've seen pen houses that, >> you know, it's like, hey, we put a barrier around

084it, but it's obvious what it is. Yeah, it'll be an architectural feature. Is that a good way to say it? >> And then, um, couple other questions, thoughts. Um, I know that we had mentioned before, just thinking through the landscaping package and how we sustain that. And so, just thinking through, you know, if the if we move to that place where we're doing some irrigation, um, that that's built into making sure that we've got the ability to do that versus >> Sure. >> that that's post after that. >> Yep. Um, and I've just got a couple more. Um, one other thing is have we looked at all in any of the packages from a security standpoint of cameras in the back of the middle school and those places because we're creating the space to have

085a lot of exterior usage. That's very different than, hey, let's go to recess, right? And so thinking through, have we looked at that? um one, you know, do we have security cameras back there? Two, is there a way to tie that in with the rangers? We have to think through privacy issues and those kinds of things, but have we started looking into that? Is that something you guys look at? >> Absolutely. It's been it's been part of the discussion. It's there's several part aspects of that already in the the packages. We're working closely with the rangers and the village as far as implementation of that, where they need to go. Um, yeah, there's planned for a number of different kinds of video, surveillance, access control, all on the both sides of the middle school. Um,

086and like I said, there's been close and at the elementary school as well. So, close um, you know, discussions with rangers and how that all kind of comes together and implements that, but um, security consultants on the team that are helping kind of work through that as well. So, yeah, absolutely. That's all that's all part of the the base design that's already in there. >> I fig you guys had it covered. And then two last questions. um one is on the primary auditorium and I'm not sure how many seats that holds and whatever but um potentially making a middle row and separating that too just because with all the little guys and gals it's a lot tougher to you know at the high school you can cruise through but over there with a little you

087know you're carrying a kindergartener and usually if you got a kindergartener you got a couple little ones I know from personal experience >> it's tougher to get through so I don't know if that's been an option >> yeah So yeah, same. We've we're um as we developed it because we get a new seating in there as we're developing the seating layout, working with a couple different vendors to look at optimizing seat count, but also providing I think we've looked at as many as three rows, possibly one down the middle, possibly ones on the side, you know. So, so that's all in working with the U music teacher over there and the um theater folks at the primary school and that point's come up a couple times making sure that there's adequate ways to get in

088and out. But we are looking at either like you said two either two kind of in the sort of on either side in the middle or one down the middle and I think as we develop that scene layout we can share that with >> with you guys. >> Thank you. And then the last question is when you come around the high school you know over towards the tennis side and obviously there's going to be a lot more opportunity for community potentially and folks to go around that way. Cosmetically you've got the high school uh dock. You've got a lot of their stuff. Have we looked at any kind of package to, you know, if the community is potentially coming there already, right, for a lot of the events and what that's going to look like

089cosmetically on that side. Is that something we've looked at? >> Off the high school, you're saying? >> Yeah, off the high school. >> Yeah. Yeah. And there's actually I think it's is part of um eventually I think it's part of the space scope as well, but there's some plans for that. Right now there's a central plant, some other equipment, right? That's going to eventually get pulled out of there and become part of the integrated into the central plant which is part of the overall master plan. >> So once that happens, looking at like what those you know what some of those areas maybe could be changed to that will no longer need to be as much mechanical screening, landscaping around that side to enhance the >> the look and feel. Um again thinking I think

090really the team's been thinking about the whole campus across the board, right? what are some enhancements that can happen particularly with that new drive going around and security gates but um you know we're showing it shows it up to a point the middle school even the front of the high school and some of the plaza work you know again that just that all just feels cohesive um when it's all said and done. >> Thank you. >> Yep. This may be more of a question for Pete and for Mike, but can you quantify in any way in both dollars and time the savings and then the efficiencies of of taking the added scope particularly for the uh to that side of the auditorium with the additional band and music rooms of doing it now versus doing

091it later? Certainly, there's value in having the construction crews here in the disruption, but can that be quantified in in real dollars or at least estimated and then also on the timeline? So you're I was having a hard time hearing the the cost of do the now for the additional stuff on the back. >> Yeah. So for the added scope looking at the band, the orchestra, the symphony rooms on that side of the auditorium, can we quantify the time savings and the dollar savings of doing it now where we're currently bidding the project where we have the contractors or you guys on site, the subs on site, we're bidding it all as part of one larger package. So I'm sure there's some economies of scale there. I just wonder if we can, you know, ballpark

092percentage that. Yeah, we we were having discussions a little bit back then. I I I don't have the numbers on the top of my head, but I know we did an exercise saying, "Hey, here's what it is today. Here's what it would be if you did it say two or three years down the road." And there was that price delta. So, I'll have to get uh with Mick and go through the numbers we sent over and just quickly double check them here in the next day or two. And then I'll give them back to I'll send that back through Kirk and Mick and then that that way they can share that information with you. I just don't have it on top of my head tonight. >> No, Sean, I don't mean I mean I don't

093think anybody can predict what things will cost in three years from now. Just the there has to be efficiencies I'm assuming in doing this all now as opposed to waiting 3, five years down the road and coming back and doing in addition to the auditorium. >> Yes, you could be probably a h 100red grand just in general conditions a month. >> That's what I'm getting at. What what kind of like what are the soft sunk costs we're going to have to repay if we do it later as opposed to doing it now? I have few questions. First, as Nolan asked you about the security cameras, so you know this, we do have security cameras installed right now within the buildings. I'm not sure about if we have it outside too like do we monitor the

094playgrounds and all those? >> Good question, Nikki. Yeah, we do have security cameras and access. We do partner with the rangers currently. We are looking at upgrading all of that and we've reviewed it all as a part of the site plan package. Um and again the project team as well as Jim have spent a lot of time on that. Those are things we're going to continue to come back to our partners with at the village to make sure that it's a comprehensive plan. Um we've had people walk the building for security. Um our our partners have been through the building uh the rangers and the police to give us feedback. uh working with the project team looking both inside outside all of the new possible egress areas um how to cover parking lots um physical

095barriers all of those things that Chris kind of touched on and we will do a more comprehensive um preview of all that security um when it's time as we're building the buildings to share all that detail with everyone we've also had some people from our focus group uh share I know Ed's in the audience tonight he's given input and and shared opinions al along with some other focus group members but that's an ongoing process process to make sure we get it all right as they're being built. >> So, is that part of the project or is that going to be an additional cost? >> Uh my understanding right now is a part of our project now if we do something that's considered additional scope. The project team and Mr. Menhal is hearing me here would

096have to bring that to us and talk to us about that. >> My understanding is security is part of the original master plan. It's part of the project. uh any any added scope or expanded or enhanced spaces that would also be included uh in those if those are chosen if the district wanted to move forward with that that would also be included included in those spaces as well. >> Yeah, because I think we are going into a lot of uh enhancement places outside so that kids are more outside and you know learning outside activities. So since we are adding more I think it'll be important that we have some kind of security survival and something happening there so that you know uh either the rangers or the secretaries who are sitting and monitoring it have

097an extra eye on there. So that is one um the connector we are adding three 300 or how how much square footage are we adding that 3,000T right the to the connector? Yeah, it's approximately 3,000 ft. Yeah. >> So, with the original plan, we had the uh we had the foundation office and the Braves line in our original plan. Right. >> Correct. >> So, that square footage was there. >> So, other than restrooms, what more are we adding? Rest we are renovating. Right. the way I understood that we are renovating the concession stand and the athletic department and all those things. So where what are we adding to this that's raising that cost? >> Um so I mentioned part of it is restrooms, concessions, some of those amenities. Um part of it is some additional

098space for community some community gathering meeting space. Um there's some athletics. So, as we've looked at kind of numbers of restrooms and restroom counts around the gymnasium, um adding more restrooms there as well and shifting those uh with athletic offices and some of those meeting spaces are out into that connector uh in order to be able to continue to accommodate those needs. So, there are some there are some of those spaces as well. Uh but it's primarily like you say community community gathering functions, restrooms, concession kind of spaces uh moving through there. So are we moving that? So what are we doing with that space then where the athletic department uh the uh offices and all those places are? >> So it's more more restrooms more restroom spaces. >> Chris, I think also to clarify

099though when you say concessions, you're you you were speaking about concessions on the current athletic side that would be expanded. Correct. As well as adding another ticket or concession booth area in front of the auditorium. >> Correct. Yeah. >> Okay. Chris, I've got a question. You've been involved since the onset. All of you have, actually, but when you look at other projects around and you look at where we are today, are we missing anything? Are there any blind spots? Because we're trying to get something right for the next 30 years, when you guys step back and look at where you were when you started and look at the finished product on paper today, are we missing anything? Like I said, I think we really feel like again working with all the different stakeholders and groups

100that we've had a chance to talk with over the past really has been going on for a number of years, you know, for those of you who've been involved. Um I think we really do feel like you that uh we've been able to incorporate as a team, you know, thinking thinking of the future, thinking now 10 years, 20 years. Um there's some flexibility built in, you know, some additional um space to grow into a little bit, you know, as time goes on. um that I think you know this this plan really does you know set the school district up well for now and well into the future. So, I I think we really do feel like I know there's a little bit of push and pull and some things that you we've come kind of

101come back to and said these are things we you might want to consider, but I think they really do set you up well for the future and that um you know, we're incorporating everything that that we've been able to think of that we've heard from you know from the community, the district uh within this middle school and high school and this you know the campuses at each at each of the um at each of the projects. >> Thank you. One more question I have is the auditorium. I saw that it says the primary school auditorium will be renovating uh from January to August. What will happen for the kids? Like where will they be during that time? Because the school will be in session, right? >> Yeah. I think what we're trying to do is

102time all that work out in the front together with a new addition. So, if we're disrupting the front edition and we're working through some secondary entrances, >> you know, could we, you know, Jim would I wasn't part of the uh primary school meetings, but I think there was some discussion of take that over, get our work done, and then either swing them into the the half of the cafeteria kind of area possibly. >> Yeah, we're spending a lot of time right now looking at phasing. We're trying to minimally impact what we're doing on a daily basis for our students. Um to at the primary school, there is going to be some impact, but what we're going to be able to do is work on some of those interior spaces this summer to make them usable

103for next school year. And then when those spaces are done, because of timing, we'll actually get to use the entire building next year until about January 1. And then we will have to close off the front of the building. We've got plans to um move our entrance, our main entrance over to the side of the building. Our parents won't notice much of a difference because we're going to have car rider going over there all year long. So, we will do our very best to minimize impact. Um safety is always at the forefront of our mind as we build those new systems. And then in the fall of 23, everything will open and and we'll be able to utilize that new front space. I was talking more about the auditorium space because it particularly says that

104the auditorium will be and I think this is the time of the year when there's a lot of performances happening >> right well and again we we will have some impact there so we've got a wonderful PE and music department and they're going to collaborate in our gym we have a a movable wall in there that we're going to utilize next year so that we can have both those things operating on a beautiful day our P uh Mr. Mhach uh who um is retiring but I I know we will continue to take our kids outside when we can. So they will even be able to go outside and we did that a lot during the pandemic. Um and then music of course will be able to stay in there as well. So we'll we'll accommodate

105and we'll adjust uh as we can. >> Okay. One last sorry for so many but this is important. elementary school play area. We are upgrading that, right? Because I did not see it on the plan or I missed it. >> Yeah, it's on there. No, but yeah, we're absolutely that's been a big I know focus. So, complete redo of that whole actually some of that work is going to start this summer. Okay. Some of the site work back there obviously won't be ready by the end of summer, but um but yeah, complete redo of the whole playground area. Some of that are being raised up. Um there's some obviously new drainage and things like that. Yeah, that the whole that side of the elementary school um completely redone, all new outdoor play spaces. >> Perfect.

106Thank you. >> If there are no other questions for the project team, I just again, anybody else at this time? I want to thank you all for preparing that thorough presentation. That was a lot. It's a multi-sight project obviously with a lot of moving parts, phases, and sequences. Thank you all for all that detail tonight. Yes. So, moving into um the resolution item E. Uh I think first of all, I think we're excited about the opportunity to, you know, start moving forward as we're as that present as a presentation shared, we're at that critical time of, you know, making some decisions to be able to to uh to move forward. So, I'd like to uh make a motion uh to approve the following uh three items. Item one, the design development phase uh submission for

107the master project to be approved. Um that the board would approve adding the following additional scope into the project. The replacement of the sanitary and storm piping over at the primary school. the replacement of uh restroom fixtures in the classroom primary school. The enhancements to the HVAC at the high school, middle school, and elementary. Control upgrades at the high school, middle school, elementary, and primary. Uh making the roofs PV ready at the middle school, and elementary, the generator upgrades, and the expanded connector at the high school, middle school. And then thirdly is uh the board authorizing the project team to continue with the preparation of the construction documents phase and further development and um incorporation of the additional scope, expanded spaces and enhanced learning environments. >> Tweet. Is there a second? >> Second. Um so

108I have a clarif a clarification question on um number three Mr. Davis um where we have the further development and incorporation of the additional scope expanded spaces and enhanced learning environments. What we're approving is the design phase. Correct. >> Correct. That will allow the team to continue designing those spaces. So the board will then at a further date be able to approve or deny that additional scope. But at least we'll know, have everything in place, what needs to be done, the cost, etc., and we'll be ready to make those decisions. >> Okay, great. And I would just ask um Mr. Davis, Mr. Kcki, that when we get to that point, I think it would be great um for the community and for the board to have an open work session so that we can all

109discuss everything that there is to be discussed since this would be all new um as compared to what the community voted on. Thank you. >> I agree with everything Nancy just said. >> Any other discussion from board members? >> No, I just think this is a this is the time to make this set the school up for the next 30, 40, 50 years. And um it's it's this is worth exploring. This is the time to do it. there's going to be cost savings and I think it's worth pursuing. >> I'll just add that we all want the same thing for the community. We want to have schools that are sustainable, that are the best of the best, that are great academically, arts and all of our arts programs, all of our athletic programs. So, that's

110the goal we're trying to get to. When we step back and look at the big picture again, we're trying to be as fiscally responsible as we can. So, we've got to play within the rules, but we want to deliver a world class product so that this school to to Bear's uh point is something that we can be proud of for many many years to come. >> I think we had a second. Correct. >> Correct. >> Time to vote. >> Mr. Marks. >> Yes. >> Mr. Summerl. >> Yes. >> Mrs. Iicults. >> I >> Mrs. Singh. >> Yes. >> Mr. Tullus. >> Yes. >> And with that, we'll ask, is there a motion to adjourn unless there's any other business? >> So moved. >> Thank you. >> Oh, good. All in favor, we voting. We >>

111should. >> Yes. I vote yes. Thank you to all of our guests who came this evening. We appreciate you all uh and the time that you gave. >> Exclusive coverage on the Indian Hill Television Network has been a copyrighted presentation of the Indian Hill High School Video Department.