001Just a reminder to everybody who's not talking, if you could keep your audio on mute when you're not presenting or talking, that would help us. And uh Mr. Talis, whenever you're ready. >> Okay. Thank you. Good evening, everybody. Thank you for joining us for tonight's uh board meeting. Uh Mr. Davis, could you please do the roll call? >> Mrs. Eicult, Mr. Marks, >> here. >> Mrs. Singh, >> here. >> Mr. Summer here. >> Mr. Tolles, >> I am here. And at this time, is there a motion to adopt the regular meeting agenda and the agenda? >> Move. >> Second. >> All in favor? >> I. And with that, we will be in recess until 6:59 p.m. >> I'm going to go ahead and uh pause the recording. And if you all want to uh please
002mute your audio, you're welcome to also um uh take your your video off. And if everybody could reconvene at 658, that would be great. Okay, Mr. Talis, I'm gonna start the recording again. And I know we have one or two other members reconnecting. So, we'll just give it another minute and then we'll go ahead and get started. Every anybody who's just joining us, please be patient for one more minute and then we'll get going here. We don't want to hold up any state champs. You can go ahead and get started, Mr. Talus. And I would just ask anybody again who's joining us, please, when you are not presenting or speaking to keep your audio on mute for us. Uh we have a large group in the room. I really appreciate that. And uh turn it
003back over to you for a moment here, Mr. Talls. >> Great. Thank you. Uh sorry, I lost my agenda here. Uh thank you all for joining us. Good evening again. Uh Mr. Davis will move into the public commentary portion of our agenda if any. >> Uh there was none reported to me. >> Very good. Uh with that, we will move on to correspondence, recognition, and announcements. Always my favorite meeting item. >> Welcome everybody uh to our remote uh summer board meeting. And thank you for those of you who joined us remote this evening. Uh typically we would have some in-person recognition and celebrations and announcements. Obviously, we're going to do that a little differently tonight. Mr. Talis, I'm going to jump down to letter J on the agenda so that we don't keep our guests
004here all evening uh with the meeting. And I would like to welcome looks like the WH family here and our state champion Elizabeth Wley to the meeting. Um thank you for spending some time with us. I think uh just for the purposes of this meeting, Elizabeth, I would love to hear from you and I'm sure all of our board members and anybody who um listens into this meeting would love to hear what does it mean to you to be a state champion and then what does it mean to move on from your state championship and and finish second in a national race and then finish third in a national race uh on your way to Wake Forest. um you've had a tremendous impact here on this program and a historic run this year, no pun
005intended. Can you just tell us what it what it means to you and and how you feel about your accomplishments >> and the state record holder? >> That's right. >> Um honestly, it just means so much. I think it's not only this year, but just all the years leading up to it and all the years I've spent, you know, with coach Savage and the team and um yeah, it's great to like accomplish these things individually, but also like just our boys team and the other girls on the team this year. I think people really stepped up and our team was just really good and really supportive of each other this year. That was really awesome to see and just so fun to like be able to do these things and accomplish all the little things
006with those people by your side and just making some really great memories this year. And then yeah, obviously those postseason meets, they were just really fun. I was just really, really grateful to have the opportunity to get out there and run at, you know, Franklin Field, Hayward Field. It's been a dream to go to those tracks for me. And so it's just been really exciting, really busy past month and everything, but um just all good things and it's just been so much fun. So I'm just really grateful. >> And can you tell us a little bit about where you're headed in the future so that everybody who's listening can learn a little bit about your plans? >> Yeah, so I'm going to Wake Forest where I'll be doing cross country and track. And so yeah,
007this past week they just passed the rule that said I was officially allowed to start running for them um once as soon as I graduated. And so I was able to run in the wake uniform this past weekend. And so that was really exciting. You know, got to meet my coach and everything. And so I'm also just really excited for that next chapter of my life and just seeing what I can do out there and just hopefully continuing this progression. >> Little did you know we would ask you to come back for a board meeting, right? Um can you can you tell us a little bit? We we've we all know Coach Savage. You've spent a lot of time um with with Coach. How do you encapsulate that relationship and and how do you describe
008what has happened in that relationship over the years? I know that you have a lot of feelings for her, but can you describe what kind of coach she is? >> Um, she is a coach where just bottom line, she is going to be there for you like through it all. Like she is the type of person who is going to support you. You know, I've had like my ups and downs, injuries, and other things, and she's just always been there for me. like she'll send me like little texts with nice messages. Just the little things like that or just the little pickme-ups at practice and things like that and she just is very consistent. Like she'll show up to every practice. She's always trying to run with us, always trying to just be there for
009us. And you know, she makes jokes that like even if it's raining and kind of storming a little bit, we'll still have practice. But I think that's honestly a great thing just to show that you're really dedicated to the program and that she really just cares for us and she just loves to spend time with us. And so um all the athletes can pick up on that just how much she really loves and cares for the team. And so I think that's just made a really big difference over the years. And yeah, especially just that special relationship between her and I. It just means the world to me. And I know even as I go to Wake, she'll still always be my coach and she'll still always be there for me and that just means
010the world to me. One more question for me and then we'll turn it over here. Did you know you were going to break a state record? Like like was that like you had a target put on your calendar and you said I'm going to do this on this day? Like h how did you kind of like prepare yourself? When did you know you were going to have that opportunity? >> Honestly, I had no idea I was going to like break a state record. I didn't really know what that mark was or um anything like that. Um, Coach Savage and I just kind of went into the race knowing like what my plan was for how I wanted to run it and things like that. Um, and yeah, I just wanted to just go out there
011and give it everything I had. Obviously wanted to kind of get first on that podium. That was definitely a goal, but timing wise, I just I wasn't too concerned about that. I just wanted to go out there and run my race as I did just kind of all year. >> Well, you've had a tremendous career, young lady. We are so proud of you and uh I'll leave it over to the rest of the group here in case they want to make some comments. >> Yeah. >> Oh, go ahead, Craig. >> I just want to say you represented not only the the the school and the the school district, but the community in such a great way that we are so proud of you as your family is and and we're happy for you to to
012go on to that next chapter. But thank you for all you did. you were a great role model for a lot of people and a lot of others that probably had never met you that uh are still going through the school system today. So, we truly appreciate it. >> I'm thinking I'm thinking there might be an NIL NAL deal here, Craig, for for Bal. We move down to Wake Forest. You know, there's there's a chance. >> Always a deal. >> So, Elizabeth, what what are you going to study at Wake? >> Um, right now I'm thinking business, but yeah, we'll kind of see where it goes. >> Okay. Well, I I echo Kirk and Craig's congratulations. A tremendous representative of the community. I've enjoyed following you on the school Instagram account and seeing all your
013accomplishments and uh it's always fun to it's always my favorite parts of these meetings. So, congratulations on everything and best of luck. >> Congratulations. I was watching thinking, "Wow, this girl is really fast." And then I saw that you put on a 439 and I was like for those people that aren't runners that is amazingly fast and like to do that and then to go in the next 60 days and to do what you did at New Balance and to do what you did in the under 20 like unbelievable. And I think uh we're just so proud of you. And I think the other thing that I want to tell you is, you know, I've talked to so many people because we've never met just as you know about you and your leadership skills, the
014way that you take care of other people, the things that you do off the track, you should really be commended to it. You truly represent when we say a student athlete what we want. And so congratulations. You're going to a phenomenal school and we're excited uh for what your future has. But again, so proud of you. Congratulations. >> Thank you. I really appreciate that. I would just echo what everybody said. Congratulations. We are very very proud of you and again I have not never met you but I had been following you through Instagram and it is amazing to see how you have really you are such a great role model for so many of her athletes. Madora used to do cross country and she had been following you too. So you know yeah all throughout
015we have been watching you and it is just amazing to see the growth and the amazing things you have done. >> So congratulations and good luck for your college. So, Elizabeth, um obviously you're you're going to be a famous alumni right away as you can tell and we're going to continue to follow your pursuits at Wake and we wish you the best and you know you've had a very busy year and I'm sure you want to try enjoy a little bit of summer. Um we we will let you get back to that, but um to your parents, congratulations. Thank you all for joining us. We're so proud of you and uh what a historic year. Uh, and we love saying we have a state champ. Congratulations. >> Absolutely. And we see you back. >> We
016hope to see you back in the buildings and talking to our students. >> I have a feeling we'll be asking her back. She'll probably >> Yeah. >> You get in touch with your agent at some point. That' >> be great. >> That's right. And congrats. Congrats mom and dad and family. So >> yep, it's been a very supportive community and school. So thanks for everything you guys have done. Yep. Thank you for your time and congratulations. Thanks for joining us tonight. >> Thank you and thanks for having me. >> Bye. >> Take care. >> So, um, as if one state championship wasn't enough, we also uh we don't get them in person tonight, but we get to celebrate our team tennis uh champs and our doubles champs. Um, another amazing boys tennis season this spring.
017So proud of what this team has accomplished. And just for everybody who who is paying attention that doesn't get to follow boys tennis all the time, we have added an assistant coach uh and JB coach for both boys and girls tennis over the last two years. And the numbers we have in participation are simply amazing right now. Um Adam Walter uh joined this year again, rejoined as a coach. Um we have um our our JB program and youth program really picking up with younger and younger children getting involved and that shows and the results show on the court and the uh the travel tennis competition that's going on around here is simply amazing. While we have a history of some championships, um the boys program has really surged the last two years and I just
018want to remind everybody they did not get to have a season two years ago. So, where they have come from the pandemic to now, simply amazing. And we want to congratulate all of our tennis coaches, all of our players and their families. Uh, it's a long, grueling season, and they just had an amazing run again this year. U, moving on. Um, we're going to skip letter B and do that in person, uh, in the future, but we submitted, so that everybody knows, 12 business partners to OSBA, that's the Ohio School Board Association. These are critical strategic partners who have helped us throughout the facilities process. I just want to say thank you to those who are on the meeting tonight. Um MCS, Scansa, um our architects are also represented at MSA. Um we have a
019couple of other strategic partners here who are are going to be noted. We we are going to offer them some certificates uh when we meet in person. We are really trying to highlight our business partnerships in the district moving forward as we expand experienceships at the high school and our intern program. You're going to see more and more intentional sharing of who our business and community partners are. and we're going to start honoring them not just with certificates at board meetings, but literally um sharing some of their um their signage and and helping market them on our campus physically in the future inside the buildings in some of our MT rooms. And uh we will continue to come back to this list, this business honor role list every year for those who are helping us
020to build experiences for students and culminating experiences is one of our IH promise plan objectives. And at the high school this year in the spring, we were able to pilot internships with several key new partners and we're going to continue to expand that. Wendy Sylvius and Jeff Damado and the team at the high school have worked very hard to get that program up and going. Um we've had a lot of help um from the foundation um and we're going to continue to expand that as we move forward. Want to also recognize one of our teachers tonight, Sandy GML, who won the Martha Holden Jennings Foundation Award of Excellence in Teaching. She was recognized this year by our school district and also by peers in her peer group from some of the top school districts across
021the state. Sandy works with our special education students, does an amazing job um at the middle school level. She's a highly involved teacher leader in the district. We want to congratulate her for all of her hard work. She probably deserves an award every day and it's so nice that the Martha Holden Jennings Foundation was willing to take a look at that application this year and we're so proud of her. Uh for the eighth year in a row, the school district won top workplace recognition through the Cincinnati Inquirer. And it this is something that I just really want to take a moment to reflect on. Eight years in a row for any organization is great. Um but we have great people here. And it's our staff and our faculty who take the time to help provide
022this feedback and input that is very humbling. Uh I'm grateful as a school administrator that we have staff who take the time to reflect and share some of this information uh and really let us know what they think about the overall environment here. And I think it's something that our our board we've talked about board members I know Bear, you and I were just talking about this. It's something that we should all be very proud of. Um not every organization can do what we do consistently, but that's because of the people we have here. Yeah, Kirk, if I could just jump in just to echo that, congratulate you and the entire team. Um, you know, this it's no secret that this is a really difficult time to be a public school educator, administrator, you name
023it. And to keep our spirits up, to keep the team happy, keep them motivated to to do what they do. All that does is serve our kids and our families. And, you know, the award's great, but but the knowing the satisfaction is there behind the award, that that just furthers the critical mission of the school. And congratulations to you, to the team, to everybody. >> Thank you. And and again, um we want to thank IHPO, our teachers, our classified staff members, our support staff, our subs, our aids. It takes everybody, right, to to make a place a great uh environment. It takes all that work as a team all the time. We really appreciate it. Um moving on, the Indian Hill Foundation has provided a donation of an electromagnetic accelerator. We talked about this in
024an earlier uh meeting this year. Um some of our senior students did a project. They asked for a grant and they built uh internally an electromagnetic accelerator for some of our highle science courses and the foundation has now uh provided that as a donation. Uh that'll continue to serve students and teachers well for future learning and some of our AP uh physics classes moving forward. So we want to thank the foundation again for another wonderful donation. Moving on, um, our district wants to congratulate our high school academic team. They earned 11th in the nation during the small school national championship tournament that was held in Chicago back in April. The students who competed were Connor Kaufman, Giani Espigel, Jacob Rorig, Jacob Ruby, and Hannah Tram. We'd also like to celebrate students who are planning for
025futures in the arts and military. We had a signing ceremony for the second year in a row at the end of May uh at school. There are 11 students preparing for studies within the arts who took center stage that day in our auditorium for those of you who got to be there and pay attention. Um and we're still waiting to hear word on one or two who may choose military uh careers in their future. But we want to congratulate all of those students. Uh we try to recognize all of the students in the performing arts and those who who choose military pathways every year in the spring. and we'll continue that tradition. Finally, uh well, not finally, but next up, we want to congratulate all the Braves who were nominated for the 2022 Blue Chip
026Awards. Uh those are media awards for productions that are are taken through IHTN and with Mr. Dub's program. Um Indian Hill won 11 Blue Chip awards this year. Uh these are for all programs produced during the last calendar year. Typically, our team goes and wins some um some pretty significant awards, but 11 uh blue chip awards is a great night. So, congratulations to all of the media students in both levels, those who work with Denny Dubs and his crew and all the teachers and students who participated in those productions. Also, um Heather Hickden and Melissa Stewart and some of our other teachers who've participated in some of the new video uh storytelling we've done over the last year. Obviously, it pays off. Um, it's nice to be recognized and we have so many people involved
027in that video storytelling and it does make an impact um and and shares with our community all the good things going on in our schools. So now, last but not least, I'd like to uh introduce Julie Piper who joined us tonight and Julie is taking over the reigns as our new IHO president. Uh we want to welcome Julie uh to the partnership. Obviously, she's no stranger. Uh veteran, excellent teacher uh who has been around Indian Hill for some time and in heavily involved uh in the leadership levels at the building and district level for years and and now um the new president. So, welcome Julie. We we welcome you to the partnership. We look forward to working with you. And I'll turn it over to you for a few minutes. >> Thank you very much,
028Mr. Kcki. Um I'm grateful for the kind introduction. Um, and I just want to make a few brief comments because I know there's a lot to do. Um, most of the board members I have met either in May at commencement or alongside one of your children as a learner. So, there is some history there, but wanted to fill you in a little bit on my background. Um, became an art teacher in 1985. Um, been with the Indian Hill School District since 1991 almost continuously. I started at the primary school for nine years, then left to start a business in Montgomery called the Imaginatic. Then I came back to the elementary school in 2006 and was split between elementary school and high school for several years and now am at the high school since the fall
029of 2014 full-time at the at the high school. um always an art teacher and always grateful for the opportunity to be a member of the Indian Hill faculty. Um so it's with deep pride that I now get to serve sort of as the serve the district as a spokesperson for that faculty and I follow in the footsteps of some great teacher leaders uh together with Jennifer Ty at the primary school who will serve as our executive vice president of the IHPO. Um, I can share that we have great respect for the weight of responsibility that each of you carries on your shoulders so that we are able to do our best work. We are immensely grateful for that. Uh, we're eager to deliver on the strategic plan and I I choose those words carefully. It's
030it's more than just we look forward to implementing the strategic plan. We very intentionally want to deliver on that plan. Um, and so I personally look forward to working with you to make that happen. Um, so thank you for this opportunity and as I said, I'm just anxious to get started. >> Thank Thank you, Julie. We we certainly look forward to working together as well. Um, I'll speak for myself and perhaps the board, but I know our our our most important job is making sure we provide the resources for the teachers to to do what they do best. Um, and look forward to the partnership. Thank you. >> Thank you, Julie. Appreciate you joining us tonight and look forward to working with you as we move forward. Um, again, for those you uh listening in,
031our IHPO is a unique partnership with the district and administration and the board of education. Our teacher organization works tirelessly together um to provide us input and feedback and collaborate on all the great things that result in what we call the IH Promise. So, we appreciate your leadership, Julie, and look forward to your leadership. Um, with that, Mr. Talis, I can move forward to the superintendent report. Far away. Okay. So, uh, we have several items tonight. First up is, uh, letter A under item six, a resolution declaring the impracticability of transportation and offering a payment to parents in le of transportation. We've done several of these resolutions in the past uh to take care of some of our transportation needs for families. Um letter B is a set aside for an increase to our health
032aid substitute rate uh to 2314 an hour. This is to remain competitive in the work uh labor environment. Letter C is the approval of an athletic supplemental adjustment schedule. As I mentioned to you board members, this is an important um schedule for these athletic supplemental contracts that we've been researching for some time. I want to thank Jim Nichols and Brian Phelps. They've done a lot of work on the research behind this. Uh we've shared with the IHPO leadership. This is a way for us to make sure that we remain competitive with all employees uh with our supplemental contracts and this is the next phase of the research we've completed. So once we put this athletic supplemental piece in place, um we can look forward to I hope um retaining some of the best coaches in
033the area and when necessary attracting the best coaches in the area moving forward. >> Mr. Kcki, I'd like to just make a comment there. The work that you and Mr. Nichols and Mr. Phelps did is awesome on this. the fact that we've got, you know, looked at it very methodically and have looked at, you know, how to classify each different coach in terms of the 12 levels in terms of creating equity between men's and women's sports um and pay and and making everything very competitive and very thought out. having longevity in there is is really pretty unbelievable the work that the team put in and and you all should be commended for that and I think our coaches are going to be very appreciative of it and to your point I think it's going to
034we've already seen earlier with some of the awards what our sports teams are doing and this is just another piece of the puzzle so congratulations to the team and the effort and uh thank you very much >> I echo Nolan's comments and just want to add to that that this is just another example of how we can be proactive active as a school district, how we can retain and attract new talent to be the best that we can be, not only in this in this greater Cincinnati area, but the state and nationally as we continue to set high bars. I think Kirk, you and your team has continued to show excellent progressiveness and proactiveness to get out in front of this and I think it's the right move and I'm super excited about that. But
035this just it's really the theme we see everywhere, whether it's the teachers, the arts, the athletics, it's just having that mentality and mindset and I I I truly think it's the right way to go and I'm I'm super excited about it. So, I'm uh fully behind it. >> Well, thank you for the feedback and I just want to reiterate it's a team effort. Um, I I know that Mick Davis worked hard on some of this behind the scenes and Brian Phelps and Jim Nichols, they they deserve the credit and uh we appreciate all that input and I'm I'm very proud of those guys for taking the time uh to really dig into this and we'll continue on with our research for all positions in the district as we move forward. Um item D is approval
036of our 2223 handbooks. Those are attached in your folders, board members. Um, letter E is approval of some non-eing staff handbooks. Uh, there are again attachments there for you. And then as we move through, uh, personnel actions, F, uh, letter F under number one, we've got some certified contracts, uh, some non-certified contracts, continuing employment contracts, classified substitute approvals, non-certified staff contract, salaries. uh letter or number six is approval of some supplemental personal service contracts moving forward. That list is extensive uh down to number seven, the approval of some supplemental personal service contracts. Again, another page list that goes all the way through uh until you reach number eight. There is also a slate of tuition reimbursements for staff for the summer. And then we have three retirement resignations. Uh under number nine, I want to
037take a moment um before I finish. Uh first to um thank our aids and teachers who are leaving us for their service and also to take a moment to note that as people may know um Jennifer Yuland, our middle school principal, has resigned to take a teaching position in another district. Uh Jen has spent a lot of time in this district. She's given a lot of service. really want to thank her for her dedication and commitment to the Indian Hill Schools. She's been a strong leader. Uh she's been here uh many years now. She has a lot of deep relationships in the district. Um making a move that's best for her and her family and her profession at this time. And we're we're very happy for her, very proud of her, and just really want
038to thank her for the impact she's had. And for those of you who don't know, Jen and her team, as you can imagine, have been deeply involved in the planning and design of our new middle school and also all the logistics of helping our sixth, seventh, and eighth graders at three different sites over the last uh year. Um, it's not an easy task to be a principal at Indian Hill, let alone in America right now in a public school. Jenna has been a great leader and we want to thank her and wish her well. We also have some items on the addendum. uh board members um under six D and F uh that go through seven uh triple D on the addendum and um unless there are specific questions uh Mr. Talis, I would ask
039the board to entertain the approval of 6 A through F9 C inclusive of 6D and F on the addendum. >> Unless anybody has any questions. I I I do not. Um is there a motion >> to approve what to say? >> I'll make a motion to approve A through um F9 in totality and including uh the two addend addendums in six. Thank you for a second. >> Second, >> Mr. Marks. >> Yes, >> Mr. Summer. >> Yes, >> Mrs. Singh. >> Yes, >> Mr. Tullus. >> Yes. >> Thank you everyone. >> M Mr. Connect, >> I'm not sure if you're going to mention this later, but would you be able to, and if you are later, that's fine. would you just share the uh you know obviously we're so proud of the work that Miss
040Yulan did and thank her for her service. Will you mention just the robust search that we're under or is that um something you're going to mention later? >> Um we could talk about it now I think since we're on this personnel piece before we transition. We are working with a national search firm JG Consulting um and they are helping us uh on an aggressive timeline and search uh to cast a wide net and put together the most diverse talented pool we can. Um to date uh we have had over 50 applicants who have submitted at least an interest in the role. Uh we are going to be moving forward with some in-person interviews on July 6th with some panels here at school with teachers and administrators. We also released a survey for anybody paying attention
041on in the community that would like to give us some input for students, staff members, and parents to provide us with some feedback on some prompts about the traits that they may want in the next middle school head principal and also some of the opportunities and challenges they may identify for us and any important questions we need to ask. We want to make sure that everybody has a chance to have input and we look forward to moving forward to try to identify a finalist for our uh anticipated special board meeting in July uh where we can then transition a new head principal to meet with their team and staff and be here in August um uh with feet on the ground running. So, we really look forward to uh giving you some updates on that
042as we move forward and hope to have that wrapped up by the third week of July. With that, I think uh Mr. Talis, the treasures report is next. >> Yes. Thank you, Mr. Davis. Your turn. >> Yes. Uh to start out, I would like to approve the minutes. I have uh one regular meeting on May 17th and two special meetings on May 24th and June 22nd. Approve the financial reports for the month ending May 31st, 2022. Uh we have three construction contracts, two on the main agenda, each for Duke uh Energy. And then on the addendum, we have an item um Scansa, it's a change order. It actually should be uh letter letter D. I apologize for that. Looks like we got out of order. So Scansa is a change order GMP number three, middle
043school early sight package. That's not to exceed 150,000. Um there was some sight some soil issues over in front of the uh the auditorium once the crew started digging there. Um we need to make sure that gets shored up before we move forward with construction. Um we're hoping with this not to exceed that we can whittle that down to uh somewhere between 100,000 and 120,000. We're always hoping to be able to uh save those dollars, but at the most we're looking at 150,000 for that change order. Under item D is to approve the following contracts. The first is for Aramark. Uh those are for food service management at the primary and elementary buildings. That's one year re one year and that's renewable up to five years. PSI affiliates on behalf of all saints. That's for
044registered nurse services. Those uh dollars are those dollars come out of the auxiliary funds which we manage for our non-public uh districts within our borders. Uh the MEO business group for OT opt uh preschool speech therapist interpreter services and preschool training. You see the various dollar amounts uh with each of those services. The Hamilton County ESC annual service agreement for next school year. Total services are $355,264.50. Uh we do get a city local credit uh that comes back to us. Item five is the Hamilton Claremont Cooperative Association. These are our technology services that we get each year. Uh that's $67,226.60. Um, item six is the Alliance for High Quality Education. Those are membership fees for $4,000. On the addendum, we have actually under item E should be D. Hamilton County Educational Service Center on behalf
045of all saints. Those are for student services and intervention solutions, $258,24. And then also the same for Saint Vincent Fair. Those student services and intervention solutions are for $239,492. Back to the main agenda, I would like to ask the board to accept a proposal for commercial casualty insurance renewal from the Ohio school plan, $138,129. Item F is an annual request to authorize the treasur to supplement appropriations as needed and to make necessary appropriation budget modifications, including any advances and transfers to close the financial books for fiscal year 2022. When those are completed, a listing will be provided in the minutes uh that come out with this meeting. Item G is the approval of fiscal year 2023 temporary appropriations resolution. um that's so we can begin to pay the bills in July. We have a resolution
046declaring the impracticability of transportation and offering payment to parents in lie of transportation. Uh throughout the year, Mr. Kcki um does multiple um resolutions for this on his side. Um this is simply my side of the world where we we pay the parents um at one time in June for those payments in lie of transportation. Item I is to establish the following student activity account for a baseball camp. Item J is to accept donation. That was uh the one Mr. Kaki mentioned in his uh commentary that the uh the foundation paid for an electromagnetic accelerator valued at $1,200 um that can actually be used back in the classroom. It's a fantastic donation. We're very excited to get that one. And I'm going to throw you a little curveball. We're going to skip over K, go
047to the addendum, and look at item L, and that's a resolution to approve the facility use agreement between KGS Academy and Indian Hill Exempted Village School District. Uh, this will be for uh some some preschool and some uh supplemental classroom space. And then um with that, if there are any questions, I would be happy to take those now. and then we will once those are through and we get a resolution I will go back and talk about item K. >> Mr. Davis I just like to add a couple comments. Um first under D4 sometimes people wonder about the Hamilton County ESC annual services agreement. They are a great partner to us regionally. They provide several services. Most of that is staffing supplemental. I wanted to make sure everybody understands that we're going to be adding
048some more mental health and wellness advisory services this year for the school district. Mr. Nichols and Dr. Stewart have done some research with the ESC staff along with our director of pupil services, Erica Leopard. We are going to increase um the amount of counseling available on site for students at our middle school by another day um a week um with that staff. And we're going to really evaluate that plan as we move forward uh throughout next school year as we're trying to increase the amount of hours available for students and families who feel like they need resources uh in the SEAL area. So, we're looking forward to that and that's reflected in that contract. I just wanted to make sure everybody was aware of that. Um we'll share more with families as we enter into
049the new school year. Uh and then also for um item L on the addendum um this is the uh lease provider uh for the the care provider that would lease the site uh at our primary school. We know that many of our parents and community members are eagerly awaiting news about this information and the district will share out information should the board approve that uh lease uh this evening. We will be sharing out information to those families that are impacted and so will the vendor. Um and Jim Nichols and um Mr. Deeders have done a lot of work to get us to this point uh with that care provider. One thing that would be helpful that we might try to do once if it does pass with the the new lease and everything is if
050we could put some type of hot link up on our website so that parents that are interested in knowing more about that would have more information of what those services would look like next year. >> Yeah, there will be a there will be a link on the website and a district release that will go out immediately uh Mr. Marks and we'll make sure that we reiterate that and share that out to all parents. >> And I just want to thank Mr. Nichols. I know he's worked tremendously um trying to put that together with other folks in the team and I know that was a lot of efforts and um a lot of work and so thanks for the research that you've done and the efforts you put in and the folks you've talked to Mr.
051Nichols. >> Appreciate that. >> Dr. Stewart as well. She she really did a lot of the leg work at working with vendors and and making sure we select the right one. So >> I would echo that. If there's if there's one thing I get asked besides the construction progress, it's it's what's going on with this program. Um I know how critically important it is for a number of our families. So great to see this is going to be set up and ready to go this fall. >> Thank you. >> I'll make a motion unless there's other discussion around these items. So I make a motion to approve the treasures uh A through J um inclusive of the addendums. The only thing keeping out for separate would be um item K. >> Could you add item
052L to that, Mr. Marks? On the the addendum. >> Yeah, item L and then the addendum items. Sorry, maybe I misspoke there. So, A through J L and the uh in in the addendum and not including K. Do that separately. So move. >> Can I Can I second it? >> Yes. >> Did we get a second from Mr. Summer? >> Yes. Second. >> Okay. Thank you, Mr. Marks. >> Yes. >> Mr. Summer. >> Yes. >> Mrs. Sing. >> Yes. >> Mr. Tullus. >> Yes. Um, in terms of item K, I'd like to, uh, you know, first of all, thank Triple A and Bob Summerall. This isn't the first donation as we know. And I did see a little bit of the scoreboard in the high school gym, and it's awesome. And so, thank you to
053uh, Bob Simmer, Tire, and TripleA for making that donation. Um, and they've been very gracious in the past. With that, I'd like to make a motion to approve the acceptance of those donations um of item K. So move >> Mr. Marks. >> Yes. >> Mrs. Singh. >> Yes. >> Mr. Summerall. >> Thanks. >> Mr. Tullis. >> Yes. And I would also echo my thanks. Um it's tremendous to have that level of support in our community and we're very blessed and fortunate. >> Thank you everybody. And and I would also add if you have not had a chance to see these um new video scoreboards that have gone up at our stadiums and in our gym, um it's going to make for great atmosphere and I know that our athletic department and our coaches and players
054are very excited. Um, nobody wants winter today, but when basketball season rolls around next year and volleyball in the fall, it's going to be pretty cool in in our gym. So, thank you very much. It's an exciting time. A lot of uh facilities improvements going on around the district as you all know. And I think that probably takes us to a short dialogue about other business tonight with the construction project. Um, if I could just start this off, Mr. Tullus. >> Yes. Um just want everybody to know um in terms of timeline, we continue to move forward with our project team. Some of those members are here with us tonight. Uh they've been working feverishly after our special board meeting to complete some GMPS uh so that the board can act at a future date.
055Uh we anticipate those to occur in early July. Uh board members, we are going to need to uh coalesce around a special um board meeting date and agenda which I've communicated to you about. Uh we'll confirm that uh this week. And in the meantime, uh just for anybody who's paying attention, you know, we want to make sure that I I think the project team and Mr. Mendenh Hall uh could echo this as our advisory group trying to ensure the highest quality in this project trying to make sure that we're um really examining how we use all of our resources uh so that then the board can be informed to make some really important financial decisions moving forward. Uh obviously trying to work against the clock with market conditions and inflation keeping all that in mind
056and locking in costs uh as we move forward as quickly as possible to complete the GMPS for this project. So with that, um, Mr. Mendenhal and the team are here. Board members, if you have any, uh, high level questions you'd like to go over this evening or any comments you'd like to make, and then we will reconvene at a a special meeting in July. >> Yeah, Kirk, I don't have any particular questions or comments. We've all been uh working through the special board meeting and on our own time and and uh reviewing documents and and you know, separate phone calls. Just want to reiterate to anybody who is looking that our our first uh obligation here is to make sure we build the highest quality buildings possible. And I'm proud our team shares that goal.
057I know Mike and Holly are here tonight and Chris is here uh from Scansa. They share that goal and it's no secret this is an incredibly challenging time to build a camp or to to perform a campuswide construction project. Um, and everybody here is is is working their tail off to to deliver us the best product. And I thank the team for that and uh look forward to working through the issues we're tackling now and finding solutions to to keep this project moving forward in the best way possible. Anybody else have any questions for the project team or any comments this evening? >> Just want to say thank you to Miss McClean and Mr. Menhal and uh Mr. Sodto. I know that but specifically Holly and Mike have done a lot um with everything that
058we're going through and the challenges that we face and got a great team of voter agents and with Scansa. We believe in them and what they've been able to accomplish so far and we know we're going to we're going to make this a great uh legacy project for Indian Hill. So, um, appreciate both those entities and the work that you guys are doing and look forward to continue to roll our sleeves up in conjunction with you and the administration to make this a success for our families and for the community. So, I appreciate you very much >> and I I want to echo not to take any of your too much of your time, but um really thank you guys for your time um and what you put in and what we've been able to
059accomplish in the last couple weeks. Um it it really means a lot to us that you have this uh have this vision and I come from a long line of educators. So I know what what goes into importance of what comes out of those classrooms and to build something around that. So really want to thank you for your time. >> Thank you all. Thank you. Any other final comments? I I have nothing else unless any other board members or anybody participating in the call has anything to say. I ask if there's a motion to adjourn the meeting. >> Nothing else. I'll make a motion to adjourn. >> Second. >> All in favor? Is there a second or all in favor? We do voice. >> Yeah. >> Oh, good. >> All in favor? Hi. >> Hi.
060>> Thank you everybody for joining us remotely tonight. We will be back in person next month and um appreciate your time again. Welcome Julie. Um looking forward to working with you and thanks for your time project team members and board members. We'll be in touch soon. >> Thank you. >> Thanks everybody. Thank you everyone.