001[Music] Hey hey hey. [Music] Could [Music] I have a motion to adopt the regular meeting agenda and the agendum? So moved. >> Second. >> All in favor? >> I also need a motion to go into executive session to consider the appointment. >> Nancy, can I just um ask those on the phone who are not talking to mute your phone while you're not talking and then when you talk to please unmute because I'm getting quite a bit of feedback and I am muting when I'm not talking. >> Okay. Thank you. Thank you. >> I move that we go into executive session >> based on what you said. >> Um roller. >> Okay. Um we're going to start with the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to
002the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay, welcome everyone to um this meeting that is partly on Zoom and partly live. Um correspondence, recognition, and announcements. Mr. Welcome everybody. I wanted to start off tonight by um congratulating all of our students and staff on concluding another wonderful academic year, albeit an atypical ending. Uh as of this Friday, all of our students will be done with their academics. Uh and distance learning will cease temporarily. Um we want to specially thank the class of 2020 and congratulate them. And one of our most unique um accomplishments during this entire pandemic thus far has been the role that our mock kill team mock trial team has played. They had to uh overcome some really weird adjustments to their
003state championship schedule this year and the mock trial team ended up placing second in the state of Ohio. Um during a writing competition, they were not allowed to run an actual court case in person. Um, but this is now the fifth year in a row that the mock trial team has placed in states. They've never finished less than third and uh this year finished up in second place as a state runnerup. So, we're very proud of Mr. Reager and all the students who make up the mock trial team. Uh, as you know, it's one of our largest club activities at the school and I speak speaks volumes about the academic uh rigor in our school system for this team to be able to compete at such a high level every year. So, we want to
004congratulate them along with all of our other clubs and activities that were curtailed this spring. >> Very nice. >> Next up on the list are some other very important people and that is the recognition of some of our teacher retirees this spring. Uh we have three teachers retiring all of whom have put in meritorious service with the Indian Hill schools over time. Mrs. Rosa Jason, Mrs. Dan Miss Terry Mullenax. Rosa Jace is a second grade teacher at Indian Hill Primary and has been here since 1992. For 28 years, she has helped others with activities. She has mentored countless teachers. She's been a leader of our courageous conversations. And most recently, she dove into distance learning and online professional development to help her team deliver to our students during the pandemic in the best way possible
005and was a technology newcomer who became a role model. We really appreciate all the work of Rose Jason over time. And I'll just go through the list here and if anybody would like to jump in after feel free. Um Ann is our high school mathematics teacher and has been at Indian Hill High School since 1998. For the past 22 years, she's been a progressive education leader who's been willing to ask tough questions about pedigogy, school models, and who wants to have children to be have a voice in their schools and be the center of decision-making. She's been an advocate for her staff colleagues for years and a leader in this district, and we appreciate all an has done. Terry Molenac is an intervention specialist at Indian Hill Elementary School and since 1997 has been here
006for the last 23 years. Terry has been an advocate for intellectual freedom of staff members, students rights, and public school support issues. She's mentored many intervention specialists and helped many special needs students and families in this district in that time. I just want to uh congratulate all three of these ladies and thank them for their leadership and their service to Indian Hill and this whole community. Uh again, this is an atypical goodbye. Uh it's not a goodbye forever. We we would really appreciate everything they've done for us and want to congratulate all of them on their retirement. >> Mr. I do think that I do think next year at the retirees lunchon when we have that again next spring that we could make a special recognition of these three since they didn't get the opportunity
007to have a discussion. >> Yeah, I think we can do anything to uh encourage them to return and spend some time with us. I know that we had a couple of people that wanted to make some comments about our teachers. Um this is Q Lewis and uh I I want to say something special um about Ann. Um an has been the president of the Indian Hill Educators Professional Organization since its inception. Uh Ann was a member of the bargaining team. Uh prior to that when we were with uh OEA uh Ann and I have been in negotiations uh on teachers contracts for many many cycles and without Ann's leadership and courage uh during very very difficult times we as a school district would not be where we are today. And she has been a phenomenal
008leader. uh she is a wonderful person and a good friend. Uh I remember uh when uh Indian Health Education Association was formed and one of our first negotiations and uh their council uh basically advised Dan, you know, we we can't talk directly to to Kim. we need to have like a negotiation session with with both uh the you know all of the lawyers and all of it was it was a new world. We were able to actually hear each other, listen to each other's concerns and be able to come to a resolution which was in the best interest of all of the teachers and our community as a whole. And I can't thank Ann enough for her courage, her strength, and her leadership over the last number of years. And I know that I I
009wouldn't be here today still on the board uh if it wasn't for An. So I I I personally want to thank Ann for all that she's done for the school district and for me personally. >> I I would echo that. I think Ann was amazing. and she's made the school. As I say to anybody's retiring, if you leave a place and it's better off than when you came, you succeeded and can certainly do that as can the other two. My kids had all of these people and they were excellent administr or excuse me, educators uh which is their first job, but uh Ann did a second job amazingly well and her goal always was the students first. And I I just really do appreciate that. >> Can I >> I just want to add for
010an because both my kids and and she has really impacted my kids. She has been such an amazing man for so many of the students. She has she has taught kids not to be scared of math which you know a lot of kids do get scared of but she has really learned. She has already taught kids how to love the subject and enjoy it. Her kids have moved out of the district but they always remember her advice. I can say this from my personal experience because when my son went out and he stuck with a problem and he said when I was not getting anywhere I remember what the school told me that there's not always a shortcut. You always have stuff that you have to solve every step of that. situation to get to
011the final answer is that after moving out from Indian Hill for three years, you still remember her. So that tells a lot about the teacher. She's a phenomenal teacher and someone that our brave are going to miss. And we have all the wonderful teachers. Every teacher that we have, they are very kind. They do care for our kids. But she was by far the best that we have. And I think Jess is going to miss her a lot. We're really going to miss it. >> It's hard to find a replacement of an Elizabeth. >> It's Elizabeth Johnston. I I have I have to uh say that we owe as a board a lot to She truly made the district what it is. And I concur with Eddie. If you leave the place better than when
012you got here, you succeeded. But I'd also like to give a shout out to Rosa Jason because she is one of those exemplary teachers who won't accept failure as an option. As much as um some teachers will give up on kids, she will champion the underdog and she will bring out the best in every single child. There's no child left behind with Rosa Jason. And I am really sorry that she's going to be gone because I would have loved my grandchildren to have her. Thank you. Um and I I'd also like to second all of those um sentiments. Um Ann will definitely miss you. My kids benefited, you know, tremendously. All three of the Eiffel children. Um, and Rosa Jason was I think has a special place in Reed's heart. He talks about her still
013all the time of the impression she made on him. She was she's so caring and she's so poised and so wise. Um, to me, Rosa Jason is exactly what an elementary school or primary school teacher should be. her gentleness and her patience and her investment in every student like Melissa said um they just don't make them like that you know she is really a special human being and I really hope that um all three of these women will not be strangers we want to see them back as much as possible so it is not it is not goodbye it is just see you later >> wonderful we're so proud of all those all of those retirees and of course the work that all of our teachers have done uh this school year as we wrap
014up our academic year this week. Moving on to the superintendent report, we have several items uh under personnel actions uh including the first the approval of a certified contract for a new math teacher. Um the renewal of several uh limited employment contracts for the 2021 school year. Under number three, we have an appointment of another continuing contract. Under number four, retirements and resignations. We have one this evening. Number five, we have the approval of new administrative contracts for transition days for our our new athletic administrator, Mr. Phelps. Under number six, we have the approval of substitutes. These are our approvals for our bus drivers and our transportation department for the upcoming school year. Under number seven, we have the approval of supplementals and personal service contracts. These will be the professionals that will be helping
015us do professional development and interventions throughout the summer months this year, which will be an expanded program uh at Indian Hill this summer to provide uh help to our students and to prepare our staff for online and distance learning course development. Sorry. >> Yeah, there's also an addendum uh to number seven. >> I don't have that copy in front of me. There are several additions to the that list. >> Yeah, the the board has it as >> Okay. Under number eight, we have a change of contract. Uh again for immediate aid at our high school uh we had one uh resignation. We had two part-time positions now looking to merge into one full-time position. >> I thought that we took that off. >> Yeah, that that should have been struck. >> On my strike through
016strike through. >> Thank you. Under nine, we have tuition reimbursements. Under item 10. >> Wait, can we wait and take a vote on one through nine, please? >> Sure. If there's no questions, uh, Madam President, like to entertain items one through nine. >> Yes. Can I have a motion? >> So, Nancy, point order 1 through seven and nine. >> Yes. Thank you. >> That's Yes. 1 through 7 and nine, including the addendum to number seven. >> I make a motion that we adopt or accept items 1 through 7 and nine of the original agenda plus the seven additions. >> Do I have a second? Second. Roll call, please. Mr. D. >> Dr. Hooker. >> I. >> Mrs. Johnson. >> I. >> Mrs. Lewis. >> Can she vote? >> Okay. I didn't know. I'm asking. >>
017Kim. >> Yeah. >> Can you vote? >> Um, I >> Okay, >> Kim. I >> Mrs. Sing. >> What? >> I >> You say I Nikki. >> I. >> Sorry. Yes, >> it's hard to hear. >> Mrs. Eicols, >> I Nancy, we would also need an approval for item 10 for the renewal of limited contract. >> Could I have a motion to approve number um limited contract on Anthony Aruri? >> So move. >> Second. >> Roll call, please. >> Dr. Hooker. >> I Mrs. Johnson >> I >> Mrs. Lewis >> no >> Mrs. Singh >> I >> Mrs. Eicolds >> I >> thank you. >> All right we move on to the treasures report two days. >> My treasures report is the shortest treasures report I've ever given in Indiana school district. >> It consists
018of A and C. A is the 28th of April uh minutes for the regular meeting. Item B is for the financial reports for month ending April 30th, 2020. And item C is an annual approval of our special programs. These are all federal federally funded programs, items 1 through six. Uh any questions? >> Could I have a motion to accept items A, B, and C 1 through six? I move we accept A and C. >> Second roll. >> Mrs. Johnson >> I >> Dr. Hooker >> I >> Mrs. Lewis >> I >> Mrs. Singh >> I >> Mrs. Eolds >> Hi. >> Thank you. >> Item nine uh board members is our neolys policy update. This is the second reading of items A through L and I will seek your approval of those at this time.
019>> I just have a clarification on item item J with the graduation requirements. Are these graduation requirements are these across the board state changes or are these COVID related um allowances? >> Great question. These would be state changes moving forward for future graduating classes to incorporate our use of diploma seals into different pathways that we develop uh under the new Ohio laws. >> Okay. So there there's nothing now currently in the about COVID changes. That's temporary and that was by the state legislature. All the temporary waivers for graduation for the class of 2020 and any uh waivers for the class of 21 we have already voted on with our um COVID resolution at the last board meeting were covered for this year's class. >> Okay, great. I just wanted to clarify the difference. >> Um
020do we have any questions or discussion from the rest of the board? >> No. Well done. >> I want to make a comment on it. So as Dr. told me that I I should look at it. So yes, >> I did read all of them. They are very impressive and it is so much easier to read them and find them in one place and I really applaud all of you for putting this together. I was really impressed after reading it. >> Yeah. But it's not that we put it together. We hired the right company that puts it together. >> Yeah. We're not sitting around doing that. We we literally had policies that were 10 years old the last time we revised them. That will never happen again. >> And we have a notebook that nobody
021would have been able to touch in the crisis. >> Yeah. So these are so easy to read and easy to find on the website and I really applaud you all for getting this together. >> Thank you, Nikki. Uh, can I have a motion to approve item uh section 9 policy updates A through L? >> So move. >> Second. >> Welcome. >> Dr. Hooker, >> I >> Mrs. Johnson, >> I >> Mrs. Lewis, >> I. >> Mrs. Singh, >> I >> Mrs. Holds >> I >> uh moving on to other business by the board operations committee minutes uh finance committee minutes which include the 5-year forecast presentation which you all have um personnel committee minutes. Uh should we go ahead and vote on this three? Well, I just want to make a comment uh publicly that
022the finance committee, you know, the operations committee, I'm sorry. We we've had to basically defer all this maintenance. This is not a good thing. We had no choice but to do it with all the financial cuts, but it is a bad bad thing to defer this stuff. It's going to be more expensive when we get to it, but we had no choice. So, we cut everything that could be cut el and pushed it and as someone say kick the can down the road. The problem is the can's going to be bigger and more expensive to lift up later, but we had to do it. So, so like Dr. Hooker said, these the the move to strip down the capital plan um is simply a cash conservation mode. Um it is not a permanent uh reduction
023of of um expenses going forward. Um eventually we will have to uh ramp that back up. Um this year we we talked about technology being of utmost importance during the COVID crisis. Um that is a bulk of the capital plan. Um there's $200,000 in there for the 10 buses that we've purchased over the last 5 years. Um and then there's also a small purchase for the transportation department that's become necessary because so many of our buses are now using diesel fuel. Um, all in all, the the we feel that the capital plan's been stripped as bare as we can. We are deferring new buses and we know the struggle we had to uh replace that fleet. Um, we're deferring all furniture, all carpet, all things that we've been trying to get caught up with with
024the lack of funding over the years. Um, we're not doing any roofs. We're not doing any parking lots. All of the things that uh that don't go necessarily to the education of our students but have to be done because we have such a large capital footprint. Those have all been deferred uh to future years and we had leaks in the ceilings and the buildings. So, we're going to have emergency repairs. But this is why this is going to cost us more in the long run, but we have no choice. Right. Was there um any more about the capital plan that you >> So I have nothing else. It was a first reading. So we'll have the second reading in June um which we'll take a vote on at that point um unless there's any questions
025um or any more comments. We can move on from the capital plan. >> Okay. Um finance committee met and um talked about the five-year forecast um for the presentation from Mr. Davis. Would you like to discuss that? >> Yes. So, um, I've put on your desk each a copy of my prior forecast in November and the current forecast as presented. Uh, for Mrs. Singh and Mrs. Lewis, I sent you a copy earlier via email of both of those items. Um, this will be >> what's that? >> I bet I do ask that question. >> Okay. All right. So, this will be the most unusual 5-year forecast presentation I've ever delivered. Uh, one, because I'm doing it in a mask, and two, uh, because we actually have things to talk about in this one. Um, lots
026of changes, lots of unknowns. Uh, typically as we go through this presentation, it's a lot of the same numbers from the prior year, which is a good thing because that means we're doing the five-year forecast correctly. um if we have a lot of changes each time we do it, that means I'm missing numbers and not doing my job correctly. So on this one, um the theme, like I said, is going to be changes and unknowns. So if we want to start in line 101, um the one unknown we have with general property tax, um as we all know, it uh it sort it acts in reverse of what happens when our property values go up. At this time, the concern is going to be if this res if this recession that we're almost in now
027lasts over a period of time that home values could go down. Um, currently the market value the market in Cincinnati remains relatively strong. Um, inventory is not as weak at this point, but contracts are still being made. Um hopefully once the you know once we move through the COVID crisis that inventory will come up and with low interest and borrowing rates people will continue to buy and and property values will remain strong. Uh I did make a minor adjustment to that line. I did uh decrease the amount of construction new construction that we'll have which lowered some of our revenue on that line and I also lowered some of the the some of the estimates that I had had some slight upticks in. I move those closer to zero. Um there's one thing that I
028didn't put in the forecast that we're going to talk about and those are delinquencies. Um as we went through the great recession in 2008, um all school districts faced more uh more delinquencies than they had in the past simply because people didn't have the money to pay their mortgage and subsequently pay their their property taxes. As far as I'm concerned, looking at the five-year forecast, that's typically income that's deferred down the road because those those do eventually get paid at some point. So, I did not move my 5-year forecast for those. I can't predict if there were going to be any of those. Um, that's just something we're going to take a look at as the uh as those property taxes come in in July. Um, one other thing that we do know about July,
029uh, Todd, the property tax due date was moved back 30 days. Um, so we'll, it'll take it a little longer for us to collect this year. Um, it'll be a cash cash flow issue. It won't be an actual um, negative on the forecast. >> Somebody that's on a telephone, can you mute, please? We're getting some feedback coming over a telephone. >> Thanks. So, the next line I would like to point out, and this one's a very important line, is line 1035. Um, recently, Governor DeWine came out with an update to his budget for fiscal year 2020. Uh, very negative news across the board. Um, I believe there was about 700 million in cuts. 300 million was school district related. Another 55 was other called it other school items. We don't know exactly what those are,
030but it won't be out of our our funding mechanism, the foundation method. Um, what we do know is we lost 621,000 in fiscal year 2020. >> Yeah. Where is that reflected though? I don't >> give me give me a second. I'll get through that. So, what what we also know is that the budget department is telling us that we will expect an additional at least $621,000 in fiscal year 2021. So, that $1.2 million, if you take a look at the forecast in fiscal year 2020, I've reduced that by about $150,000 because that's all we have left in our foundation to give them this year. And what they're telling me right now is that they'll defer to 2021 and take the money out then. So you can see in 2021 there's almost a million dollar drop
031from 2019. >> I don't see that. That's what I'm trying to understand. >> Is there 21 lines? What? >> Oh, okay. I'm looking at the wrong. >> Sorry. >> No, that's fine. I was like going where is it? >> Look at one compared to the other. >> Yeah. Yeah. Yeah. Sorry. My bad. >> Yep. So that's reflected there. your total revenue then drops uh line 107 because of those reductions. So the next thing I would like to talk about under expenditures >> can I ask you honestly don't you think that's that we should project that including that permanently? >> Um I from what we're hearing it's not a permanent loss. >> Okay. >> Yeah. They're they're telling us it's not a permanent loss. Okay. Thank you. >> So that that would fall under the unknown
032category, Eddie. >> Yeah. >> They haven't given you a timeline though. Is it for one year, two years? >> Well, as far as what they're telling us, revenue rebounds in year fiscal year 2022, we would be back to our normal funding. >> Thank you. >> So that that that's actually driven on the state's revenue. >> Okay. Thank you. >> Yeah. And that's mostly a lot of that, Elizabeth, the sales tax, and nobody's buying anything for the last two months. So that's why they're so far behind on our budget projections. >> Makes sense. >> So any other questions under revenue under expenditures under line 3.02 02. Uh the adjustment I've made there, uh we had a very good year with our health insurance and we also, you'll notice on the prior uh the prior fiscal the
033prior uh 5-year forecast I did, I had 7.7 million. The new one is 7.4 million. Um like I said, we did much better on the health insurance and we also got a rebate from BWC workers comp. uh that makes up most of that 300,000. So, uh that that's what gave us that very good year there. Um I did add a little bit going forward to my annual projection. I had about 7 to 8% annual renewal for health insurance. I bumped that up to 9 and a half moving forward on average. Um, as far as this year goes, um, the projections are very odd because right now, um, we had a significant period with no elective surgeries. So, we didn't have a lot of claims through through March and April. Um, we don't know how long
034it's going to take that system to ramp back up. So, the people who needed things done in March and April are going to be getting those done in May. The people who were scheduled for May, we don't know how long that will take to catch up. So, we might have a good year this year. We just don't know. Another one of those unknowns. >> The projection that I'm hearing at the hospital level is that it will take a year, >> okay, >> to get back all these elective surgical a year because just with O scheduling time, there just won't be enough time. >> Yeah, >> that seems crazy, but wow, >> I can see that. Yeah, that that you know >> is that what counts for the $300,000 drop >> that and a workers comp
035refund we got >> that's great. >> Did we do something to try to educate our employees to try to prevent workman's comp injuries or where are most of our workman's comp injuries? Is that is it in teachers? Is it in >> typically it's in transportation? >> Okay. Um, you know, they get up off of buses and have injuries with ankles and things like that. >> Occasionally we'll have a teacher that gets injured, but we have very few planes each year. >> I think we had a baseball game or softball game. Quite >> quite expensive. >> It was whiffle ball. Who gets hurt whiffle ball? >> I don't know. Okay. Thank you. I just was curious. >> We have been doing a lot more training with our transportation. >> Well, I think I want to compliment
036you all as an administration. If that's what you did, it obviously wasn't good effect. So, thank you. That's well, that's money well spent in those kind of things. So, then the final thing I wanted to talk about under expenses, you'll see in line 3.05 that for fiscal year 2021, that's that capital plan. We talked about that reduction. Um, I gave us a budget of $650,000. that covers the capital plan uh plus any incidentals. I think there's some home of the braves payments that need to be made yet. Um and then I did for fiscal year 2022 looking forward um I did the same thing with the capital plan knowing again that that's cash conservation. Those aren't long-term sustainable um items we can do over time. And Mick, I I I do want to bring to
037everyone's attention that you've done an excellent job during this pandemic to reduce costs such as taking insurance off the buses and other things. And have you accounted for those savings that are um they're pretty significant and we for that foresight? >> I have. What I do each year is I go through um what we've done up until April, April 30th in our purchase services and materials and supplies. And then I go through each of the purchase orders that are remaining to try to come up with an estimate of the number that I believe we're going to spend through May and June. And that's how I determine that number on the uh purchase service and materials line. >> Um Nick, uh two questions. One of them kind of goes to another thing. Maybe we need to
038disable it and come back to it. But um what are we doing to uh these buildings don't need to be maintained and temperatures that we normally maintain with kids in the buildings. The theater is used during the June, you know, stuff. I assume that we have some plan of trying to take temperatures up to as high as we can take them without damaging it computers. Is that correct? >> We do. We already have our our facilities director working on that. Um during the actual pandemic itself. Um as you walk through the buildings, they're almost completely dark. Um you'll notice that they're cold. Sometimes when it's cold outside, they're warm when it's when it's hot outside. Um we've done a very good job of making sure we get those shut down. Um Mrs. John already mentioned
039the buses that we, you know, we we took the insurance off those except for if they get struck by lightning sitting in the parking lot, then they're still insured for that. >> Yeah. >> But we we've put signs on the on the steering wheel that said this vehicle is not insured, do not drive. >> What about the uh and maybe this come up in a different part, but what about the energy savings things that we were going to do and we were working on all that and where are we with all that? So again, one of those things that got, you know, we were right in the middle of it as co COVID came. Um, we were actually preparing to have the companies come in over spring break to do their walkthroughs. Um, the buildings
040were shut down at that time. As the buildings have started to become um more accessible, uh, we did bring those companies in the first week of May. They are now preparing um their bids for us. >> Okay. and we'll hope to have those in June ready for the June board. >> Thank you. Sorry, I just I knew that I knew something happened to it and I was just curious. Thank you. >> And what that will do, that won't have an actual effect on the 5-year forecast as far as um if you remember, we'll have a reduction in one line and then our expenditure is paying out the for those capital items. But the idea is that hopefully that will help us with that capital outlay section as well as if any future bond initiative that
041we have that will help reduce that as well. >> Yep. >> Thank you, sir. >> Yep. So then um as we go down the last line we'd like to take a look at is line 7.02 cash balance. Um that has been adjusted moving forward. Um you can see that through fiscal year 2022 we have 11 just slightly over 11 million left in cash. That's about 107 days of operating cash. Um as we move forward into fiscal year 2023 provided there's no changes to this. Uh that equals about 73 days of operating cash. Um there is one additional item that I haven't included in the forecast. Um there's an opportunity for the district for operational savings in the amount of about $300,000, a little bit over per year. Um what that would do is that would
042start in fiscal year 2021 and essentially add $300,000 back into that cash balance each year. So at the end of the at the end of the 5-year forecast in year 4, that's over $1.2 million we would put back towards that that final cash balance, right? Um some of the other unknowns we talk about as we look at that school year 2021, we've talked about the models. Um what we call model A is simply that all of our kids come back on campus day one and we go back to traditional school the way everything was. Um that model is probably the least likely of our three models to happen at least at the beginning of school. Um, in that in that model, I wouldn't predict any changes from any operational issues we have other than we'd
043still we'd have to start buying PPE. Um, and some of that can be funded through federal programs such as the CARES Act. Um, item B uh creates a much more um longer list of unknowns. Um, how are we going to deliver that education? How often can we have kids on campus? Um, one of the things we look at significantly is what that will do for transportation. Um, you know, we have a we have a finite number of buses. So, that's going to limit potentially how many kids we can transport in a day at a time. Um, we may have to switch to a shift schedule for transportation. Um, so those are some of the unknowns we're looking at at this point. Um we are hoping that there won't be any additional need for investment in
044technology past what the capital plan has already initiated. Um is there any other things I'm missing Kirk Mark that you can think of in plan B that are unknowns at this point? >> No, I think that's all for now. >> Okay. So plan C would be um plan C would be a model where on day one we're all all distance learning like we were this spring. Um that would be an unknown of if the virus rebounded in August then we may have to come back to school as all online. Um some of the unknowns with that one um we'd have to look at supplementals. We would probably have to look at supplementals for um plan B as well. Uh such things as sports. We don't know how those are going to look in the fall.
045um some of these models if we were to do plan C uh we'd have to take a look and see if we would be able to deliver French club for example you know so we're going to be taking a look at those things as we move along uh plan C would also have having us take a look at some other personnel issues not related to the teaching staff um model C would mean that we would have we would be without transportation again for a period of time so there's a lot of unknowns that we can't predict at this point. Um, some are some are cost savings, some are some are going to be uh cost producing. Um, so I I just try to as we looked at this forecast just talk about all those unknowns
046and all those changes that we're looking at moving forward. >> Are there any questions? >> Yeah. Um I my question to you supplemental is I know that you know in various board meetings over the last several months we've voted on supplementals and I'm sure many of them have been with respect to fall activities including you know fall sports etc. um to the extent that um things will not get back to normal and that would be something that we would not have would be would we be able to address those supplementals in a cost-saving measure even though we took a vote to approve supplemental contracts. >> So at this point we have not voted on any of those next year supplementals. Uh the supplementals we voted on tonight were for summer school um that we are
047going to use to help kids who uh may have had some um difficulty with their their online education this this spring. We want to make sure that they're ready, grade level ready next fall. Uh that's what the uh the items we voted on tonight. As far as supplementals go, um our plan is is we're going to wait until as long as we can to vote on those fall supplementals until we get a clearer picture of what um next school year looks like. Um another thing we may do is we may add another um some more protection for the district within those contracts. uh talking about if if the season's canceled halfway through, it might give us some re, you know, some recourse to be able to collect some of the not pay some of those
048supplements. >> Okay. Thank you for clarifying. >> Yep. I think we'll get a lot better of definition as Nancy said earlier when we get stuff from the state. I mean, I think we are a state controlled organization and you're we're going to have to follow what they say we're going to have to do. I think we'll have a lot better definitions by the J. >> One one valuable lesson we learned as an administrative team during the process of going into the the spring when that happened. We were planning far ahead of our peers on what what we were going to do in case school was shut down. And what we were finding is we would create a plan and then some news would come out and we would have to, you know, sort of change
049that plan on the fly. And I think coming through that, learning that lesson, I think that's going to be very valuable for this period going forward. Um, on a conversation today, it was interesting that we had a discussion. Um, some of our peers have said that they haven't even talked about next year yet. They're focusing on closing out school year 2020 and that's all they're they have their mind on and haven't even started talking about next school year. So, you know, that's one thing that, you know, we're really looking at and not just from a financial financial perspective, but how do we deliver deliver education best possible and I just want to say that, you know, the three of you, Melissa, all the rest of the administrators and the building staff and teachers, how impressive
050that was. You know, from the outside, it looked seamless. I know it wasn't and I know you had a lot of long days, late nights and everything else, but it appeared seamless. It it no one panicked. I don't think that you ever presented it in a way that would have caused panic or uh concern among our families. We were ahead of the curve. And I think that because you did that, we can be um responsive instead of reactive going forward. And I can't tell you how much we all as a community really really appreciate what you did because you didn't have a rule book for this. There was no >> Well, we appreciate the board's flexibility of working with us to do that as well and of course all of our teachers for their their
051leadership in this time. Uh they've done a lot of work to make it happen. >> Yeah, it was it was clear that we have really good team players in this in this district. Uh, any other questions about >> I appreciate both hard work on this. >> Do we need to approve this? >> We need a motion to approve. >> There's not that's the first the first reading. Oh, yeah. We haven't get through finance committee yet. >> So, are are we not voting? >> We get to vote, >> right? So I need a motion to approve the 5-year forecast as presented. >> So move second. >> Roll call. >> Dr. Hooker. >> I >> Mrs. Johnson. >> Hi. >> Mrs. Lewis. >> Hi. >> Mrs. Sing. >> Hi. >> Mrs. Eicolds. >> Hi. >> Thank you.
052>> Now moving on to personnel committee. >> Sorry. >> Kim personnel committee. Um we have a personal meeting immediately after the finance committee um where we discussed you know a number of items um uh and I I think that those minutes reflect you know our our deliberations that we really we don't have anything as a personnel committee to present to the board um at this time. >> Thank you for that. other board business. >> Can I uh ask two things? One, the um and maybe I missed it. Have we ever made a policy a motion related to CO to deal with public commentary? How we're going to deal with that? >> Yes, we did that as a resolution. >> Okay, so that's Mayor. So that's great. So when we get to that, I just want
053to reemphasize to the public that's watching us tonight that we really want to hear their comments. So the other question was, and Elizabeth and I talked about this at a previous meeting, the operations meeting, is there any currently any thought to, and maybe it's going to be all controlled by the state anyway, starting the school year earlier, which some schools are doing across the nation. I don't know about locally uh to try to finish by Thanksgiving kind of thing. Is there any been any discussion of that or do you think that's just premature to even think about it until we see what the state shows? >> Well, can I just add something to that Eddie? I think you brought up a really good point from a medical standpoint that you felt that there would be
054a second wave coming and it most likely hit around Thanksgiving. >> Who knows? Well, according to trend trend lines and the reason for starting school early would be so that uh if you started August 1st then they can finish by Thanksgiving and then they can be off for 6 weeks between Thanksgiving and January if needed. So the answer to the question is as a part of our plan A, B, and C models, we are drafting um models that can be shifted for both intermittent closures and the shift in the calendar year either up or back. And we've asked each team at each building level to look at that so that when we have to bring you those draft plans, we could look at adjusting days. We've also talked to teacher leaders about that concept uh
055and our leadership team, but we're again we're trying to wait until we learn a little more before we bring that forward. >> Thank you. Very nice. >> Okay. Other boards. Um well, one thing we do need to address and have discussion about is uh back in April, we decided to take a pause on um moving forward with the resolution from the auditor and I think that um we need to continue to have those conversations and dialogue so that our community knows what we're thinking and um and that we can uh input from the rest of the board members while we have an opportunity to be together for discussion. So if anyone has thoughts or opinions on where you are now um on this issue, it would be this would be a great time to share
056this. >> Yeah, I I I'll jump in and say that I think very strongly that we need to go ahead for the bond issue. The problem is the need has not gone away. In fact, it's worse. we've already we've had $600,000 cut out of our operating uh by the state. Uh and that I think going forward, I know they have said it's not permanent. I think that we are very likely to have at least a few years of clean times. Um and so we're in even a worse position than we were. The the needs not going away. Our cost of teaching and and all of that is going to continue to go up. um our buildings uh those needs are not made up. They're very real. Uh we had water pouring in the roof uh
057of the middle school. It's in the last two days. Okay. Uh that building needs to be replaced. Um and to me, it is unfair to the community not to put this on the ballot. And the reason I say that is if we don't, we're going to have to do severe programmatic cuts. And I think the people in the community need to decide, not the board, who what kind of school they want. Do they want a school that's cut down because that's what's going to have to happen. That's not a threat. That is just a reality. There is got to be enough money to pay all the salaries. So, I to me it's about us responding and giving the community the right to make the decision of what kind of school they can afford and want
058to afford. So, I think we need to go out for it and uh we need to let the community decide. We need to educate the community about the need. We already decided that uh and I personally believe having done some small straw polls just among people I know and which is a really bad way to study anything uh is that a lot of people are very supportive still and they're like yeah we get it we get it you need you you you don't have to convince me and I said I can't convince you I'm on the board I have to let someone else convince you but I can show you data and then once I show the data they're like why wouldn't you go out. You have to. You owe it to us as a
059community. That's my view. >> Um I can go second. I just want to remind everyone that we passed uh we voted to put the the levy on the ballot in November. This is a process that has gone on for two years and the culmination was two committees that gave us unanimous uh feedback that it had to be done. So we as as the board and community leaders have recognized the need for us not to put it on the ballot. I will put it in a different way. We are depriving people of the right to say something because we're making a decision. The decision shouldn't be ours and the only way we can let the community make the decision is by putting it on the ballot. And it's important that it goes on on the November
060ballot mainly because this is u a presidential election and you get the most people in the community out to express their opinion during this time. So that is what we want. We want to hear from everyone in the community. If you postpone it, there's two things that are going to happen. you're not going to get as good a representation of opinion and we may find ourselves in difficulty financially. So I I don't think we should be vacasillating about this and using this co as a knee-jerk reaction. Oh my god, what's going to happen? We've already established the need. That hasn't changed. We are long-term planning for the future for 35 years, not for the next 6 months. So, I my my opinion is there's no there's no choice but to put it on the belt.
061>> This is Kim. Um I I'm going to start with uh I don't believe that um that that it's a knee-jerk reaction um to have to be in the process of reassessing. life has changed dramatically for everyone in this country and in our community and um I think stepping back and taking a breath was the absolute right thing to do. I personally do not believe that at this time when states are gradually and I mean very gradually reopening and the health and economic impacts of CO 19 are yet to be known that we I am not prepared at this time to put something on the ballot in November. Um, I think we have to be diligent and I think we have to see what happens over the next several months and be in a position
062to make sure that our our school is a very strong school which we need the operating levy in order to make sure that we've got adequate funding for the education of our students. And on the bond issuance, we obviously need to also make sure that the buildings are strong, but I think we are not in a strong position moving forward on the November ballot at this time. And uh things might change dramatically over the next few months. They certainly our our worlds were all changed in the middle of March and none of us knew it was going to come and none of us expected it to be as dramatic as it has been. Um, and I just think that to rush into something without recognizing the significant impact that CO 19 has had on our
063community as a whole um is is is something that I am not prepared to go to and I don't believe it's a knee-jerk reaction to this that I believe that you know that's my reaction and and maybe you believe that that's a knee-jerk reaction but I think that that we I personally feel that I want to reassess it as time goes on, but I am personally not prepared to move forward with the bond issuance or the operating levy at this time through the November. >> So I am where it is. And I believe the first I would say is I'm in full support of this levy and go on and I really want this levy to have successfully whenever we build it on I want a cool community to be strong and I want it
064to success in the country and that's the reason why I said yes when we all met in March because I believe in right Now the situation we are in is the things have drastically changed in these last two months and we are in a global pandemic which does not happen every day and I just hope that it never happens again. So with too many things and the life has been disturbed, I really hope that you know this will get better soon. We get some vaccine or some kind of a treatment soon and we'll be able to come out of it. But also why I came to this decision is I have looked into a school finances and based on the number I don't think we will have to make any cuts for the next school
065year. The budget requirements for the levy war was if it did not pass then you know the budget cuts that you're talking about would be school year of 2022 to my understanding. I might be wrong but the budget that I am reading I think we will be fine for next year without making any cuts and I am not at all for uh cutting any programs laying off any teachers. I do not support that. I want everyone to be here and continuing what we are doing. I think the teachers, the illustrators have done a phenomenal job this year and I want that to continue. If we put ourselves in this one and levy now, I think this is going to happen. God is an administrative team who who needs to put their 110% in this new
066model because a kid it will be new for a kids it will be new for the teachers and they will read all that support. So I think the administrative team I would rather have them taking care of our kids versus answering questions of parents uh about born and living. See as a board we have always said that we are in this together. We are like a big brave family. So with that I feel that a brave family will understand why we are taking a pause and why we are pushing it till May and when we come back in May I am sure they will understand and they will come back strong with us and get this level back. I have a strong feeling and I'm not just talking with feeling. I have done some duty
067at night and I have reached out to uh several parents who represent different parts of our school district. So not necessarily everyone from the Indian village. I have reached out to people from canism, from Kenwood, from Kim Township and you know I have been talking to many and a lot of them said that we will say yes because we love a student but the situation we are in it's very difficult if you would have asked me in January I will have 100% we are going to work but right now they have trouble between their financial situation what their you know so if we put it now we going to put an extra one on these fair lot of people have lost jobs they're taking they're not sure how long their companies are going to keep
068them there so many uncertainties that people are scared to pay yet there is a hiring fee unemployment is double this is something that you have not seen this great depression. So knowing everything I just cannot agree to add more to the where I know is other times they would have said yes I have to look for finance I have uh read the advice from her uh fun which are like the highly fun and they are an explorer and they have been ding up too. So you know they don't think it's a good good time too. So it's not just me who think it's not a good time. If parents don't think it's a good time economy is not doing very well are saying no. I don't see a reason why we cannot wait for this
069to go out. I want to say I respect our parents. I respect the support that they give to a district and I don't want to force the decision onto people to say no when in regular circumstances they would have happily done. So putting this lady on a ballot now would just force voters to choose between their finances during this hard time and you know supporting the school district. So I'm in delay for 6 months and I believe it is the best option at this time. Okay, just one one clarification. I want to be very clear that this board has not ever discussed um waiting 6 months, but it's fine to talk about that tonight as a group, but that's >> I'm not saying that, you know, I'm saying the next election will be in 6
070months, which will be in May. So, we can always move this to May. I'm not saying that has made any discussion or has. So, I'm not in favor of taking now in November. I'm willing to wait and see what situations we are and then decide if wait is the right time. That's what I meant. Okay. So, um I think you know some of the options that we have are to um you know we need to schedule a special meeting next week for other matters. Um, we can put it to a vote of the board next week. That's an option. We can wait until our meeting in June, and put the resolution on the agenda and vote on it then, or we can push it to July, which would be the latest, that we could vote
071on this um and still get it on the ballot in November. just know that the longer we wait, the less time our campaign committee has, the less time our administrators have, and then we really put them in a tight position. Um, and the um option to move it to May means we kind of really have to go back and start over, right? >> Yeah, we would have to start the process over. At and at what at what point of that process would we have to start? We have to go back and redetermine the amounts that we sent to the auditor. >> Correct. Yes. >> We have to reertify with the audit. >> Yep. >> We don't have to recall the committees though. >> We don't have to, but that could be an option to get
072committee opinion. >> Would be a bad idea. Um, but here's the thing. In order to have something on the ballot in May, what's our timing? We would have to have a decision made by like like January, right? >> The steps would have to be completed by early February in the latest fall steps. So you'd have to have early February a second resolution meeting occur. >> Yeah. So really we're looking at >> working on this again in the fall in order to get it on the ballot in the spring. So we're not buying ourselves a ton of time actually by moving it to spring. Correct. Mick, if we were to put it on for the November election and it was passed, when would you actually see money from that? >> Uh, we would start collecting January
073of 2021. >> 2021. >> Yep. >> And Nancy, what are what are your thoughts? Um, you know, I I've talked to a lot of different people and um I've talked to financial experts who see a recovery coming already and that we will be in in recovery mode by the end of third quarter fourth quarter. Uh we will be seeing and feeling the effects of this you know for the next couple of years in certain areas of the industry. Um so I think the concern about um income and downturn in the economy you can always use that as an objection. That projection will always be there and we don't know that something else won't happen between now and next year. So I think you know we're taking a huge risk by not moving forward with this.
074I I believe that a presidential election when you have a ton of people coming out um I do agree that that is that's the time to find out what people really think about this. I also recognize that um without being able to be together and be um out and about, it does put a lot of burden on the campaign committee and the people who have agreed to support this. um it makes their job very difficult. I've actually talked to a couple of those people and their response was that they will do whatever it takes no matter when we do this. They are all in and they'll make sure that they do everything they can to make sure that we pass this. Um however, they are concerned about November um for all the same reasons that
075everybody is concerned, but they also recognized that um it was going to be a challenge anyway. You know, passing a levy is always a challenge. Is it is it necessarily a bigger challenge? Maybe. Um, so I think, you know, there's a lot of different there's a lot of different opinions and our task is to do the right thing for the school district and to ensure that the district has the funding that it needs to operate and to provide the best possible education and the safest environment for our children. And um, you know, and that that's our job. It's I don't know that we can second guess how people will vote. I think we have to um determine if we're going to have it on the ballot in November or not so that we don't hold
076people up and we don't have people um you know campaign people wondering what they're doing. Um another point was Yeah. Well, you think it's early. I I just uh you know, I obviously have a very strong opinion. Uh but uh it seems that uh two of my colleagues have great reservation at this moment. Um, I think uh that it would probably be more prudent to push this off till June, which is not my preference, but I think if possibly by June we see some better economic numbers, uh, less concern, maybe even more positive stuff on treatment and diagnosis and, you know, prevention. Um, I don't want to take a vote, negative vote at this point because we need four out of five to vote yes. So, it would be my recommendation to push this off
077to the June meeting knowing that that's not the optimal decision time. We'd like to start sooner with our committee, but it seems that there's two very smart people that have grave reservations at this moment, and I think that some time might help us make that decision. >> I appreciate that perspective, Eddie. Um, and I I'm not I'm concerned about waiting a little bit longer, but I'm not overly concerned about waiting a little bit longer. I think that we can make a better decision in June. And I would rather um I would rather all be on board with this and feel good about it than to um try to push it right now. So, I'm I'm in favor of >> I I think we all five in favor of the bond and the levy. I think
078the question is November versus next May versus next November. I I think that um let's just take a deep breath. Let's wait until June. Let's maybe have further conversations. We can certainly have them at any time. We're in a public forum with all five of us. We can have further conversations, but I think putting it off at this moment is probably a better idea. Elizabeth, >> when is our meeting in June? >> June 23rd at this time. uh as possible. >> Um I just my only concern again is giving the committees the that's that's a big time difference and uh it makes them a little difficult and again I >> June 23rd is that right? >> Sorry I just I don't have it on my calendar. I I Elizabeth, I totally understand your concern and
079I have the same one. Yeah. No, >> but right now we have two people that are very smart and are very concerned and they're not willing to vote yes. So, I think we have no choice but to put it off that card. >> Great. >> We can follow up on a couple of the dates in the timeline and get back to you based on what you guys want to do. Great. So then um given that we won't have this resolution on the ballot at that special meeting, is it would it be okay to do that meeting by August instead of this was just challenging? >> We don't expect the um the change to the health uh orders which are now a guidance tool. We don't expect those to change until the end of June on
080campus. And and again, if you're all amendable to doing the special May meeting uh or the next meeting has a Zoom meeting and we think that's more efficient for everyone, then we're we'll help set up whatever you prefer. My only concern is uh the May meeting next week I'm okay with. >> Yeah. >> Okay. >> I'm not talking I think probably still need to go live. >> Special meeting Zoom is okay. June we plan to be in person. Kim, Nikki, are you all okay with that? >> Yes, I am. >> Kim, >> um I'm okay with it, but I make a reservation. Obviously, if there's increased cases, I think, you know, I think we all have the right from a perspective to make, you know, the decisions that we need to make at that time.
081But, you know, I'm I'm fine with doing an inerson meeting. >> No, we're talking about Zoom for next week. Kim, we're talking about >> Kim, we're talking and I know it's hard to hear. Um, for next week for the special meeting, I suggested that we do it all by Zoom, all virtual. >> Oh, yeah. Yeah, that that makes sense. >> We will make no decision on June's meeting right now. And we were looking at May 27th or May 28th for that special meeting and the time was to be announced. So, if you can all just double check your calendars. I know I heard from Eddie and Nancy that they were available, but if there's particular timing, Nancy, we can talk about that. Can you can you all look at your calendars right now? May 27
082and 28. Is that right? >> Yeah. Next Wednesday or Thursday. >> It's difficult for me to look at my calendar when I'm next. I apologize. So the 27 only problem about 27 is there is an uh class of 2020 celebration award I think it is around 7:00 I have to check but I think that is on and I don't know if anybody else will be interested in watching it but that's what is happening in the district. Yeah. 28 is actually going to be my suggestion. >> Does the special meeting have to be in the late afternoon evening? >> Responsibility for calls in in the morning. >> We we expect it to be a fairly efficient special meeting. Also, >> I'm sorry. >> We expect it to be a pretty efficient special meeting. So, if there
083is an AM time that worked for you all, we can set that Zoom call meeting up for the morning. >> Okay. If we're going to do it in the morning, I would have to do it on the 28th. >> 28th works for me. Kim, >> I'm fine. >> Hold on a second. I'm just looking. >> Vicki, >> uh, yes. What time in the morning? Everybody knows that I prefer the the earliest that everybody wants to do it. Um, it's perfect. >> Um, we don't talk to any question. >> 8 a.m. >> 8 or 8:30. >> 8 is good. >> Nikki, will that work for you? >> Yes, it's fine. 8:00 >> 8:00 on May the 28th. >> Thank you, Kirk. >> Thank you. I will send you an invite. Um, can I ask one uh
084uh favor? Well, actually, that's going to be an open meeting, so it doesn't matter. Well, that's, you know, you can't do a passport. I just all these people that keep getting bombed with porn and stuff. I don't know if there's anything we can do to try to prevent that because it's we we have a we actually have a an HCC account for our Zoom meetings, which have a little more protections built into them. So, I hope we'll be okay. But, thank you. >> And then also, we might be able to do a password because that's not open to the public to Zoom. We actually send it. We actually put it out to y. >> Yeah. Send just the only thing I request is send the password separate from the email to Zoom. A lot of
085people have been sending Zooms with the password right there. Well, that that's no good. >> Okay. >> Great. Excellent. >> Is there is there any other business? >> Okay. Hearing none. Can I have a motion for adjournment? >> So moved. >> Second. All in favor? >> I. >> Thank you. That's everybody. Thank you everyone. Thank you everyone. So I'll text you.