001Hey, hey. Hey, hey. Hey, hey. Think about it. Think about it. Think about it. Think about it. Think about it. Think about it. All right, everyone. We're going to get started. We have uh whole crews here making sure we're good. Okay. Um, so we're going to call uh to order our organizational meeting and we'd like to start by inviting up uh First Class Henry Trout and Second Class Max Fugard from Troop 243. Guys, come on up and lead us through the pledge of allegiance, please. I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible andice for all. Thanks, guys. >> Thank you guys. Keep keep doing what you're doing. I was a boy scout, too. So, good stuff. All right. Next,
002uh roll call. Mr. Davis, >> Mr. Marks >> here. >> Mrs. Singh >> here. >> Mr. Suml >> here. >> Mr. Tullis >> here. >> Mr. Warfl >> here. >> Uh next we'll have the um a motion for the adoption of the organizational meeting agenda. Please, >> I'll make a motion to approve. Second. >> All those in favor? >> I I >> Okay. Next, uh we'll move into the election of officers for the 2025 president and vice president. Mr. Davis, will you walk us through the protocol on that, please? >> Certainly. Tonight, we will conduct the election of the president and vice president of the board of education and separate board actions. Starting with the president first. Any board member may nominate any board member, including themselves, for the seat. No seconds are necessary. The
003president prom will hear nominations and conclude the nomination period by asking if there are any further nominations. If there are none, the treasurer will read the role and each member will select the nominated board member or abstain the vote. The nominated board member receiving three or more of the votes will be elected to the office. If no board member receives the necessary votes, the process will begin again. All right, with that I'll uh take nominations for president for the uh 25 year. Any nominations? >> Yes, I'd like to go ahead and nominate Nikki Singh for president. >> Okay, any other nominations? Okay, Mr. Davis. Uh, roll call for president, please. >> Mr. Marks. >> Uh, Miss Singh. >> Mrs. Singh. Sing >> Mr. Summer >> approve >> Mr. Tullis. >> Uh Nikki Singh >> Mr.
004Warfl >> Nikki Sing. >> Thank you. >> All right. Next uh nominations for vice president, please. >> I would like to nominate Mr. Craig Summer. >> All right. Any other nominations? >> With that, Mr. uh Davis. Roll call, please. >> Mr. Marks. >> Uh, Mr. Summerall, >> Mrs. Singh, >> Mr. Solo, >> Mr. Summerall, >> Sing, >> Mr. Telus, >> Greg Summer, >> Mr. Warful, >> Mr. Summer. >> All right. Now, we'll move into the consent agenda. Can I have a motion uh for the approval of the consent agenda, please? >> Actually, Mr. Marks, we'll go through the consent agenda and then we'll ask for the uh first and seconds at the end. >> Thanks for keeping me on track. >> Not a problem. >> All right, go ahead. It's only been a year. All
005right, this will go pretty quickly. These are the organizational me uh meeting consent agenda items that we vote for every year. Item A is the resolution to establish dates, times, and places of the board meetings for the 2025 school year or 2025 calendar year. Item B is a resolution authorizing the signing of all checks by the treasur for 2025. Resolution authorizing the investment of funds for 2025. Item D is a resolution authorizing the treasur and superintendent to enter into contracts less than $25,000 subject to appropriations and without further action by the board. Item E is a resolution to establish a board service fund in the amount of $2,000. That's to provide for the expenses incurred by board members and board member elect in the performance of their duties. Item F is a resolution to approve
006professional meeting leaves for the superintendent and/or treasurer at any or all regional and state professional meetings and provide reimbursement for expenses incurred upon submission of proper documentation in accordance with board policy. Item G is the appointment of treasurer to serve as district representative on the tax incentive review council. I offer that one to anyone else who will take it every year and nobody takes me up. So I always get lucky enough to have that one. Item H is the appointment of the treasurer to receive public records training on behalf of board members. That's always an exciting event as well. Uh item I is an appointment of the superintendent or his designate as board designate for suspension appeals. And item J is the appointment of the superintendent to accept employee resignations upon receipt. >> Unless there's
007anything that needs to be removed from the consent agenda. Can I have a motion to approve the consent agenda, please? Make a motion to approve the consent agenda. >> Second. >> All those in favor? >> I. >> All right. Now, uh Mrs. Singh, as the uh president for 2025, I'll turn over uh board committee appointments to you and you can uh take us further. >> So, the 2025 board committee appointments would be for the instructional technology. It'll be Nikki Singh and Nolan Marv. Operation, it's going to be Bay Bear Telis and Rob Robert Warford. Personal and professional relations, Nolan Marx and Nikki Singh. Finance and audit, Craig Searroll and Bear Telis. Legislative uh legislative is Robert Warfl, Indian Hill Public School Foundation, Beellis. You got them all. All right. So with that I can I
008get a motion to adjourn our organizational meeting. >> So moved. Second. >> All in favor? >> I I >> With that can I have a motion to move into a regular meeting and adopt the regular meeting agenda? >> Make a motion to adopt the regular meeting agenda. >> A point of order. Uh item X is the roll call. >> Oh, sorry. Uh can we have the roll call? Mr. Marks >> here. >> Mr. Singh >> here. >> Mr. Summer >> here. >> Mr. Tullis >> still here. >> Or >> here. >> Thank you. >> All right. With that, can we have the motion to adopt the regular meeting agenda? >> Make a motion to approve the regular meeting agenda. >> Second. >> You need a roll call. All in favor? >> I. >> Uh, Mr.
009Davis, do we have any public commentary? >> There's none this evening. All right. So with that we will move into recognition, correspondence and announcements. Mr. >> Uh thank you President Singh. Welcome to the GAVL. Um good evening everybody. We've got a packed house here and some people who have waited patiently tonight and we're going to start uh with our monthly welcome home v video and we're going to be looking back a little bit from the fall with our student ambassadors newscast. gentlemen um who are in front of the screen, you may just want to sit for a second or move to the side, one side or the other for the audience. I'd appreciate that. Thank you so much. Mr. Simini, if you could help us out, a historic state championship victory for our high school
010varsity boys soccer team. to a parade of champions, our soccer and tennis teams through each building. To a parade of champions down Drake Road as we celebrated Veterans Day. Happy Friday, Braves. I'm Indian Hill CEO Superintendent Kirk Kcki, coming to you live from Indian Hill Elementary School. >> And I'm fourth grade student Josie Whippy, your guest anchor. Welcome home to a new edition of Student Ambassadors Newscast. Mr. Okay. How did you like your Veterans Day parade? >> Oh my gosh, that parade was so special, Josie. I couldn't believe how many veterans were involved and all the music and the students from the whole district. What was your favorite part of the parade? >> My favorite part of the parade was having all the veterans come down Drake Road and celebrate them. That was one of
011my favorite parts of the parade. >> That's awesome. Our veterans really are superheroes. Now, let's learn more about some other special superheroes at our primary school. >> Mr. Johnson, take it away. >> It's a day of celebration at Indian Hill Primary School, and we are celebrating projectbased learning. And guess what? Our students wrote letters to Mr. Kcki. >> Dear Mr. connecting. We need a way to tell everyone in the IHPS community about our superhero PBL work from one of you super grades. Let's toss it to my friend Noel. >> My name is Noel and I'm in second grade. I'm here with a couple of my friends. >> My name is Alina and my teacher's name is Mrs. Lewis. My name is Addy and I'm in Mrs. Wellig's class. What does PBL mean to you? >>
012It means project based learning and you do it when you're collaborating with a group. >> What was your PBL about? >> The driving question for our PBL project is how can we recognize the heroes in our community. >> Now I have two more friends. >> My name is Chloe and my teacher is Miss Huitt. My name is Lily and my teacher is Mrs. Graves. >> What did you learn during this PBLO? >> I learned that we have to use the five C's in our classroom and everywhere. And that anyone can be a superhero by helping others. What is your superpower? My superpower is helping people. Now we're going to the middle school. Welcome to the middle school. I'm Lexi and I'm here with a few classmates that were in the Peter the Wendy play. I'm
013Brody and I was the Lost Boy. >> Hi, I'm Natalyia and I played Mermaid 2. >> Hi, I'm Lily and I played Mermaid 3. Tell us about your experience in the play. It was a great experience and it was an opportunity to meet new friends. Why was being a part of the theater program so fun? >> You got to meet a lot of new friends and you get to experience new things that most people don't get to experience. >> What do you love the most about theater? I think probably because you get to express your true true emotions and you really get to like get out there and show like who you are. Peter is a hero. What is one lesson that Peter want all braves to remember? >> Maybe just to like be yourself
014and you only get to be a kid for so long and to just take advantage of the time that you get. >> Let's head over to the high school. >> I'm Marin Phelps. I'm with the boys soccer team. How does it feel to be state champs? >> Uh it feels incredible. We're the first team in uh Indian Hills history to do it. So, I just think we're super proud of everyone here and we hope to keep it going the next couple years. >> What is one memory you'll always remember about the state championship game? >> Yeah, I think one memory we're always going to remember is going to be the goal. Obviously, it was a really special moment for us to all go celebrate together. >> What advice would you give to future Braves? I
015think this is just a tremendous experience and uh inspiration and we're excited to see these guys prove what we can do and what we can be and uh we can't wait to see what all of uh the future Braves bring to the table in in the next few years. >> Thank you and congratulations back to Mr. Johnson. >> Cate good times. COME ON. WHAT AN action-packed week we've had right here on the hill. Mr. Kcki, back to you. >> Thank you, Latif. Josie, are you ready to make it a great Friday? >> Yes. >> Let's tell our friends to do the same. >> Make it a great Friday, Brace. >> Josie Rippy, future star television reporter. So, you got to see a wide swath of what was going on back in the fall before the
016break and uh reminding us all about uh what's going on on the hill here. And of course, some of our guests are here with us tonight who we'll get to uh right now. Uh first up, ladies first, we want to celebrate the Indian Hill High School girls tennis team for winning the 2024 tennis coaches ASSOCIATION division 2 team state championship. We've got our athletic director, Brian Phelps, here. He's going to help us and we're going to introduce our coaches and some of our players. Um, any of the players who are here with us, could you guys come up to the front so people can see who you are, please? Thank you. We won't embarrass you. Uh, and coaches, uh, you might want to come over here by Brian in case you want to share a
017few words closer to the podium. Mr. Phelps, want to say some things about our fabulous women's tennis program? >> Yeah, after another successful fall season here at Indian Hill, girls tennis continued to shine. Uh, we lost our head coach and Wade Ward as he moved on to Cornell University. And we're excited and and happy for Wade uh to move on to the college level. Uh Michael Powski and Adam Walter, a big piece and part of this team, is here to uh talk about our girls in the season real quick. But super proud of the effort our varsity girls tennis had this year and another state championship. Congratulations, coaches. want to share any reflections on the season? I know we put you on the spot uh earlier in the year, but uh while we've got you
018again, um this is a historic run by the women's tennis program the last few years. Maybe Adam, you can share a little for people who don't know. >> Uh just uh feel very lucky when uh you get a chance to be a part of something like this. The girls do all the hard work, the parents do the work to help them in any way they can. practices, um, nutrition, helping them get through the season and deal with us. So, there's really only one word, um, I can think of, which is grateful to have been a part of all of this. >> Michael, >> yeah, I echo everything Adam said for sure. And when I look back on the season, I think every coach, and I think um, Mr. Daniel, the soccer team will kind of
019back this up. You want all the players to perform their best when the pressure's on, the spotlight's the biggest, and I'm just so proud of our girls that they were able to do that. So yeah, it's a great memory. >> Thank you. >> Okay, good. Perfect. >> Hey, I would just mention uh also for those of you who don't know, you know, Coach Walter has helped out with this program and the boys program for a long time and we would not be where we are without his foundational knowledge and teaching experience coaching over the years to build these programs up. Thank you, Adam. And uh Coach Pergowski is going to be taking the helm of one of the programs here. Uh congratulations, Coach Pergowski. >> Congrats, ladies. We'll look forward to more in the future.
020Right. >> Ju just to say say one comment. I think it was last fall when we found out Coach Ward was leaving. We said we fully expect to still win the state championship. So that's a pretty amazing achievement. Um, and to do it back to back, uh, no pressure, boys, but that's even it's always it's always harder to defend, um, really is quite the accomplishment. Um, I wish they would do this finals not on the middle of the work week, so it' be a little easier to attend. Uh, but we can work on that maybe. Um, so hopefully we can be there next year to see you all do the parts. >> Congrats. Thank you. >> All right. And next up, we want to celebrate the gentleman here in white. And um we all know
021uh I think we saw a little bit of there on the highlights, but a historic run by a soccer team this year, Mr. Phelps. >> Absolutely. Uh first ever undefeated season for boys soccer, which resulted and not only I think you would hear from coach Daniel and and you will here in a second, just uh the type of team that this was I think made it even more special. And if you haven't heard yet, although tonight is about our state championship boys soccer team, uh, coach Brian Daniel was also named the national public school coach of the year. SO, BRIAN, come on up. >> Congratulations. just uh co coach Daniel, I know you would rather have the attention on the kids, but um the national award is great, but I think for some people who
022may not know about the program, uh Coach Daniel's been named coach of the year locally four years in a row. That that's unheard of in in soccer in this area. Um I think it's a testament to consistency. So, congratulations. >> Thank you. Um, so I I think accolades are great. Um, and I think that as Mr. Phelps alluded to, what set this team apart from our competition and from from any other team that I've ever been a part of was uh that the accolades took a backseat to what we wanted to do as a team. And um as a coach when you're your name is the one that's on the plaque, but anybody who's ever coached a team knows that um the the credit goes to so many individuals. And when you can get a
023team to play the way that this group of young men played together for each other uh this fall, special things can happen. And that's exactly how things unfolded. Um I just want to take an opportunity to to thank the district, Mr. Phelps, Mr. King, and Mrs. scouard in the athletic department, their unwavering support behind the scenes and all of the invisible hours that they put in. Um, our board and our administration for the constant support in the form of time and resources and unbelievable facilities. Um, our parent community is absolutely second to none. The support that we get from our parents enables us and empowers us as coaches to to do what we do on the field. Um and and I think that the credit uh and my coaching staff as well um Bill Mis,
024Tony Aore, Mike Fry, Mike Duncan, and Jake Cowins. Um best and most overqualified coaching staff that you will find on a soccer sideline in the state of Ohio. Uh I'm grateful to coach alongside those guys, but um the credit goes to these young men and their trust in us and our tr their trust in our process. uh their belief in each other. And um I as as coach Walter mentioned, uh gratitude just just comes to the surface when you step back and you have a chance to soak it all in. Um the trophies are fun, the accolades are great, but uh the memories I think are the thing that that I'm the most grateful for. And I've talked to a couple of these guys and I said, "You realize we're going to still be getting
025together to celebrate this in 15 years, 20 years." And um I just hope they'll still let me hang out with them and celebrate. Um but I just want to take an opportunity to say thank you to everybody in the room, to all our parents and players that couldn't be here tonight, but um thank you. Means a lot. >> So, uh just really impressed with you young man. I remember a year ago being at St. X when the shootout didn't quite turn the way that it turned out, right? and to have the resiliency to come back. And then um I have a four kids, my youngest is a kindergartener and he idolized a lot of the female athletes and he went to a lot of the games especially the last couple games and uh watching the
026intensity right that semi-finals kind of things were really good and then it got tight and you guys pulled through and then in the rain and so the resiliency is amazing and he would say not only you guys play well but the drip looks pretty darn good. You guys are really stylish, but seriously, congratulations. Um, great job. We're really proud of you. >> This was a uh this was a fun run for for us on the board for for both watching the girls team progress to the playoffs and seeing you guys progress. Um, but it was more fun as a parent. Um, my eight-year-old son who's in second grade is starting to get into soccer and we had the opportunity to go to the final game and he still talks about it. He still talks about
027the parade to champions we did through the buildings with the girls team and high-fiving all the guys. U and it really was fun to watch. Um I don't know much about soccer, but I can see teamwork and I can see hard effort. Um and uh it it was really a cool thing and this is something you guys will remember forever. U I remember when I was here in high school, some of our basketball teams had success and made it to the finals. I remember going as a student to watch and stopped playing basketball in seventh grade when I got cut. Uh but to see that and to remember that you created a lot of memories what what Brian was saying for yourselves for everybody in this district. So something really to be proud of. So
028congratulations um really great and just to to embarrass your coach one time um to share one story I received from a parent few years ago uh called me up and said, "Hey, I want to talk to you about Brian Daniels." Who? I didn't know our soccer team. And the story went on that their son was transferring to school district. Um and they just said, "Hey, I wanted to tell you how great Brian has been." He offered to continue to mentor, offered to continue to work with their stu their son. Uh that was really impactful to that family. And that more than the accolades is a sign of a real coach, a sign of a true coach. So congratulations to you all. Uh really proud of what you all did, girls. Really proud of what you
029all did and look forward to doing this again next year around this time. up. >> Yeah. And I just wanted to mention uh we got we got a proud dad here, I think, also. >> Uh who has also helped volunteer with the program. Congratulations. Um and you should be very proud obviously with family and I was told I wasn't allowed to say anything. >> Well, let's be honest. >> I I have a mic, too, so I'm allowed. >> Son gets his soccer skills from his mother, right? Um, I think also wanted to uh we've had a lot of accolades with the team this year, but I think I've got this right. Um, all CHL first team and all state uh Ohio Division 3 player of the year. Do I have this right? Um, uh, Connor
030and I have um Brady being honored uh with the C all CHL and all state. Am I correct? Okay, congratulations. Um, and I think what Mr. Talis was saying, and I I know that Mr. Warfl knows this uh for any of you have who have uh been a part of watching a state championship growing up, the young children in uh Indian Hill, the young Braves idolize you and will want to be like you uh boys and girls when they grow up. And that's how you breed success. And we appreciate that. And I hope you know that all those young Braves that you were high-fiving in the hallways, they idolize you and they're going to remember this forever. So, congratulations. Be proud. We're proud of you. And you guys want to come up and get a
031photo? We'll do that. And Heather will take your photo here. Thanks for being here. >> Take advantage of these unis. Yeah, >> you might have to scooch a little. Yeah, >> you did two rows. Congratulations everybody. >> Oh, sure. Yeah, no problem. >> All right, one more. >> Bring some of the other parents up here. >> Yeah, parents feel free. jumped in. Anybody else here? >> Yeah, they'll be ring. They'll be ring. >> Congratulations, guys. Congrats again everybody. Thank you. >> You guys can >> guys. You can head out. You don't have to stay. You guys are free to go. >> Thank you all. >> Thank you. Good job. >> Unless they got to do something. I think they have to be here for credit. >> All right, board members. The uh last part of
032the correspondence recognition tonight. Uh we're going to go through an enrollment presentation at this time. We've lost the audience for it, but uh we'll make sure that this is public and um we want to highlight tonight some of the uh information we received from the enrollment study that you charged us with collecting uh back in September, if you will recall. Uh that was several of the assignments we're working on to roll out publicly this spring. And so at this time, I'm going to go through that presentation, >> make sure that this works. power >> might help. >> There we go. Thank you. >> Okay. So board members, um as you remember um we have been looking at facilities and operations needs and over time uh we've talked a little bit about some of the feedback
033that we wanted to collect and um last fall we did a public opinion study which we talked about uh previously I'll kind of come back to that tonight and uh last June we talked about some long range campus facility planning and you all made some recommendations to us about what we should be working on as we move forward. So, just to give you again some background about that timeline, we did an enrollment study in late 2022 as we finished the last uh large facilities project. Seems like that just ended yesterday, but uh we've been in this building for over a year now. And u we did a commercial real estate study in the spring of 23. Uh we looked at some capital planning tools, FMX that you might remember we onboarded and talked about that
034year. Uh we also put out a community uh survey tool in 2024. We talked about our financial markers moving forward with Mick uh in the fall and we did some site studies for things like performing arts wings and field houses and all these ideas over the last year where we kind of got some gueststimates about what some of those things might look like and then we put out a public opinion study in the summer of 2024 and we got some really interesting feedback from that and that led to let's look at another enrollment study. So, first we're going to look back tonight, then we're going to look forward to kind of see what the trends are like. And going all the way back to 2015, uh you can see our enrollment has grown and it's
035grown over time by over 285 students uh over the last 10 school years. Um and when we did the enrollment study in 2022, what we learned was that we were going to continue to have projected moderate growth over the next seven to 10 years. um the firm that did this, they prepare these studies for public schools nationwide. They do private schools, they do other institutions, and um they take a lot of different information that we'll kind of look at tonight. So, as we were talking in the summer about what does the future look like, we said, let's do another study and let's confirm and let's kind of compare some of that data. And lo and behold, the 2024 study is in uh we got it in December and it tells us that that was pretty
036accurate in 2022 and the trend is going to continue for growth for the next seven to 10 years. The study looks at historical enrollment, resident live birth, census data and building permits. Um it also looks at trends in new housing activity, economic factors that are going on nationally, regionally, locally. It looks at household composition uh which is really important because we have a lot of households in this district that have more than one child in them. Um the methodology is a standard that's used uh throughout uh the Walpert Company did this um study for us. I'm going to point out some of the highlights tonight. So a couple of things that are interesting to note. Based on the 2020 census, uh the number of children under the age of five has increased by over 24%
037in this district. That's a significant increase. Um the number of adults over 65 is also increased by 24%. Those two numbers taken together really serious signals for how households are changing over in this district over time. U beyond that you can read some of the other pieces here. One of the things I think we've all seen and and can see visibly when we're driving around the district, not just Indian Hill Village, is the significant number of increase in building permits. And these are either active, planned, or buildable lots that are available in the district. Um, we've seen this trend since 2019. Um, and you've probably seen it driving around. Uh, the total population of the county is expected to grow over the next five years. And again, that will tie into our growth trend. Some
038other information for you here. Um, Walpert puts together low, moderate, and high projections for us. And then they put together what's called a recommended projection. And based on their recommended projection, we will grow by over a hundred students um over the next um seven to 10 years. And um based on their high projected enrollment, we could grow by a couple of hundred students. And so I think these numbers are very significant. When we go back to 2015, 1617, the district was going through a period of time that was very similar when they were looking at numbers and moderate growth that led to a lot of the discussions that led to the long range facility planning at that time, which led to the historic bond issue um that we passed. So, here are some numbers just
039to take a look at and how they break down a little further. Our enrollment has increased by over 10% since 2016. That's over 226 students. The number of students with disabilities, that percentage has gone up 29.2%. That's an additional 55 students. Uh, and our English language learner population has grown by 61% or 35 students. Those numbers matter because of who we're serving and how we're serving them and in combination how we serve them all. And I think it's really important uh that it shows how our district changes over time as well. special needs population as a total um of the percentage there is 9% out of 20 229 students elll 3% uh economic disadvantaged students that's 8% that's a little bit up from where it was in the past and again uh how we attend
040to all students matters so we need to pay attention to these numbers and of course I think you've also seen this trend I think it's very important we talk about it every August when we look at our enrollment which is the number of students transferring in versus transferring out has grown in 10 years. We're always bringing more students in than leave. And we'll look at those numbers a little more closely. Again, demographic uh breakdown here in terms of our student population, white, black, Asian, Hispanic or multiple race. Give you an idea there of the percentages. And then how does this impact staffing over time? I think it's important to look, you know, uh, when we take a big picture approach here, we have added 26 full-time teachers or 13.5% of staff growth in the last
04110 years due to changes. We're always an organization that's going to be made up largely of people. And when we have to serve more students, we're going to add more staff. We're going to have more people. Uh, same for AIDS, same for administrative support. You can see those numbers on the left, the percentage growth on the right. This is an example of >> you go back one slide. I just think it's important on those 11 uh full-time equivalent educational aids. It's also important to note that we've made a lot of even recently in the last year and a half substantial investments in aids especially to support our special needs students as well as some of those full-time equivalents. you know, we brought in some folks to do extra intervention work as well to support students
042that are um you know, in tier two or tier three additional instruction. So, part of it is not just looking at the growth, but also part of it is looking at what is that composition as we see students with disabilities, as we see students that are English language learners, as we see students that need to have be on an individual education plan. We've also supported and made those strategic investments as well. Um not just because of the population growth but also because of the composition makeup. So I just wanted to make sure that people that are listening heard that as well. >> Yeah. And if we just go back specifically here to this slide, special needs and ELLL population, you see the percentages of the total. Um the board has made a concerted effort to
043support those populations with investments in personnel. And I think we talked about those at intervals, but it's very important for people to hopefully see the the correlation there, the big picture of why we do what we do. This is an example about how serving our students outside of the classroom matters and gets impacted. And uh there's also of course a cost associated with that. So you can see how supplemental staff contract changes that have happened from 2016 to to this school year and just the increase in cost for the district. But again, these are investments in children and the adults who are serving them to do activities that we believe are important in the district. And as the population of students grow um or we add new programming and services, these are costs that are
044go beyond our regular staff and our support staff that are here on a daily basis and show up for example in supplemental contracts. >> One one of the things also to mention there is one of the and um will you speak a little bit in terms of the equity balance that we made in terms of when we did the study around uh sports and men's versus women's and categorization? Will you speak to that briefly as well? wanted to make sure we had a really strong balance with our women's sports as well. >> Yeah. And what you'll see actually in this chart is really good here between 2020 and 2022. While you see a jump in cost, what we also did was we made sure working with our um IGO partners, working with Mr. Nichols and
045Mr. Davis. We took a look at supplementals historically in the district, uh whether they were athletics or performing arts. We're still working on the supplementals that are non-athletic and really looked at what is what is the competitive wage level in the region. Um what were we paying historically? How could we be fair to employees and we updated those things and then we also looked at the numbers who were serving both sports whether it male female uh number of coaches supervising and made sure that we had equity across the board. So an example, boys and girls tennis, making sure that we have a certain number of people helping each program based on the numbers involved in those programs. And you'll see that that's accounting for part of that jump. The other piece is we've added things
046like unified sports, bowling. So a as we add, we also support those those programs. Just a good example about how these things are tied together. This is the most important part about the whole presentation. Here's the staffing and budget impact moving forward. Facility and space needs to maintain class size are going to be paramount in this school district with growing enrollment. If we want to maintain the high quality of academics we have in Indian Hill, we must pay attention to maintaining our facilities with class sizes that continue to serve people the way they have. And I think that our our public has told us over and over again how important that is to them. That's the number one takeaway from this enrollment study. Um when you look at staffing and budget impact with growing enrollment
047there there are other things though that a board of education has to pay attention to increased costs for class supplies equipment and technology student support services as Mr. Marks mentioned additional staff as we've talked about more community are on our campus more regularly for support for activities. There's operational costs uh as we've pointed out in the past and then um just service partner community partner outreach time on the part of all staff whether they have a contract or not whether administrator teacher uh or a volunteer the amount of connectedness with our community increases over time and that has definitely been demonstrated by our staff in the district. So, all these things matter as enrollment increases. Uh you'll remember some of the highlights from the public opinion study we did in the fall just to tie
048this all together. Um a lot of members of our community of course are moving here because they believe in the education of the district. Uh they believe it's high quality. They'll move or stay here because of it. They also think that the district does a good job of being savvy with its finances over time and that their children receive a high quality education program. And they believe that we should be looking programming for them like full day kindergarten, preschool, pre-postare. These were deemed good ideas. That's why the board has asked us to research them. We will be coming to you over the next few months with presentations at each board meeting about those things starting with enrollment tonight. Um, and of course, um, what's interesting is I'm going to take a minute to tell you
049about our kindergarten class here as we finish up. But um a high level of satisfaction and facility improvement ideas being deemed good ideas does not make it easy work as we move forward. We really need to study this. We really need to think about that class size of what we want to do to maintain it. And so I think uh we've talked about lists of you know wants and needs in the past. Uh as you all know when we get together every summer and every fall that's just a reminder. Um, and and I think what we need to do moving forward, board members, is we need to actually take a little time to do a facility design study for options at the primary school along with everything else that you saw on that list. And
050then we need to give the board a chance to really hone in on the programs and services we would want if we were ever going to add on to a primary school to serve the public and then really think about our financial capacity to do so um, as a board. And so I think this would be my recommendation for the work moving through the rest of the spring and we will bring you those pieces that you asked for um as we move forward. Um and then you know thinking about then engaging with the community in the future make sure that we can ask them what they think uh just like we did last summer. So with that said there's one more piece here that I wanted to just share. I just got to grab my
051seat again for a minute. That's okay. So 2425, just to give you an idea, our kindergarten class size is 154 for this school year. Uh we also had 125 new students grades 1 through 12. And of those new students, grades 1 through 12, 40% of them came from either out of state or out of country, meaning they moved here for the schools, maybe because of work, but they've told us they moved here for the schools. Um 32% of them came from other public schools and 26% came from private schools. And that number has continued to grow in the six years that I've been here. Um, and I've seen that with my, you know, annual eye on these reports. Um, 2% were homeschooled and then came here. So, it gives you a little idea of what
052just the current makeup of our population is with this presentation tonight. And, um, again, entertain any comments from the board, but I hope that it gives you and the public a little bit of a notion about where we're headed, where we've been. I think people sometimes think that enrollment goes in waves based on the economy. That's not so in the Indian Hill School District. We've been growing and we're going to continue to grow. >> No, it's all good news and it's really nice to see that. Thank you for putting that together for us, Mr. Kcki. And it gives us a little bit better understanding of what our challenges are going to be in the short term and in the uh longer term and how we need to get out in front of this. So, it
053helps frame that up. So, thank you for that. Kirk, thank and team, thank you for putting that together. That's that's an important there's a lot of important data in that report for our community to understand. Um, I don't like to use the word this is a problem to address, but this sets our framework what we're going to be looking at with the board. Um, it it's a good problem, right? It's a good thing to have more people want to be in this district. Um, the more students we can educate here, I think the better off the school district will be. Um, it certainly gives us our marching orders as to how we plan the the difficult decisions to make of what's most important, how do we keep doing what we're doing. But, um, it's really
054good information. I'd encourage anybody listening at home to dive into that and give some thought as to any ideas as to how to manage it. >> I just like to add um, you know, thanks to not only Mr. Kcki and to Mick, but uh, the whole team. I mean, one of the ways that we've structured the board is by having these various committees. And so, as an example, Mrs. Singh and I uh work on um you know, instruction, curriculum, technology. So, um if you remember back in the fall, we asked the uh board to start the the team to start researching what does preschool look like, what does all day kindergarten, and so a lot of folks have been putting those things together. I know that operationally, uh Mr. Warful and Mr. Tolles have been
055working on what does that look like? Um Mr. Sol, Mr. Tolles have been spending a lot of time with Mr. Davis and Mr. Connecting thinking through the budget and what our financial stewardship looks like. And so there's a lot going on behind the scenes. Um but I think to reiterate what you shared in your recommendation, uh Mr. Keki, you and Mr. Davis have both shared, I think, is the fact that this summer we need to mold all of that together into a long-term facilities strategic plan so that we are not only thinking about, you know, what does next year look like, but what does the next 10, 15 years look like? What investments can we make? What investments do the community want us to make and what those look like? So, thank you to you
056and to the rest of the team that's been part of that. Thank you. Thank you all and we'll continue to talk about those things in our upcoming meetings. Um I appreciate your time. Um uh President Singh, if I can move on to the superintendent report. >> Yes. >> Um again, under uh 14 A through D6G, we have some regular business for monthly approvals, including a uh under item B a resolution declaring impracticability of transportation. Uh we have again some science of reading um required professional development stipens and some other um general uh supplemental related tuition reimbursements, personnel actions, supplemental contract approvals. Uh we have a retirement and u change of contract section there. As you go down through uh item six, some tuition reimbursements. So unless there are questions, I would ask the board to
057entertain 14A through D6G at this time. Can I get the >> Sorry. Go ahead. >> Go ahead. >> Can I get the first to approve superintendent report? >> Um, so I'll make a motion to approve super report um item 14 A through D uh 6G, I believe. >> Second. >> Mr. Davis, >> Mr. Marks. Yes, >> Mr. Tullles. >> Yes, >> Mr. Summer. >> Yes, >> Mr. Warel. >> Yes, >> Mr. Singh. >> Yes, >> thank you. >> One quick comment, Mr. Before we move to your report, I just want to u mention on item 6 A through G. Um, you know, we we make a substantial investment in tuition reimbursement. I think that's really important um to the competitive landscape. One of the things that I think going back to why folks want to
058come here to our district is we're constantly on the cutting edge with things that we're doing. And so, you know, we are not really a facilities business. We're a people business, right? What makes we've got beautiful facilities, but what makes the district what it is is the people inside. And so, being able to reinvest in those people to get additional training, additional knowledge, um, is really important. And so, Every year I'm always appreciative when I look and see that that list that we've got people taking advantage of that because I think it's it's really huge for the how we serve our our our students. >> Mr. War. >> Well, I was going to say and and echo that and these are the faculty and staff do so much for the students above and beyond that
059that classroom and the the continuing professional development is a testament to their their dedication to the students and the population here. But then they also do the e extracurriculars the these small and they are pittences when you look at the grand scheme of the hours that they put in for the extracurriculars whether that be in fine arts or in in the sports and athletics. So it's a a great deal of gratitude. I believe that term was used earlier um certainly uh comes to mind with our our faculty and staff. What's really interesting that you bring this up to gentlemen is uh we have a unique setup in this district that is unlike a lot of other districts where our teacher leaders couple of whom are here tonight work with our administrative leaders like Miss Buell
060and and Dr. Stewart and other administrators and the personalized professional learning model continues to evolve in this district where they are helping us determine what should be in that menu and helping us determine who should get credit for what. So, I I love when I see a list like this that that has high quality universities for professional learning and we're recognizing that and investing in that and I think that our faculty and staff and administration value that also. >> Thank you. >> That's great. Any other questions or comments? So, with that, can we move to the treasur report? Mr. Davis. >> Thank you. Uh tonight I'd like to approve the minutes of the November 26, 2024 regular meeting. Approve the financial report for the month ending December 31st, 2024. Approve a client business associate agreement
061with Hub International Midwest. Um this would replace the agreement with Haran. Um Hub International bought out Haran a few months ago. Um this is simply continuing the business associate agreement we have with them for third party benefits administration. Item D is to approve the following contract for the 25 school year inbalance ranch academy schooling cost for a student at 13,500 per month. And then finally, item E is to accept one donation from the IH Foundation to our middle school. It's for a stream water table for $3,400. As always, we appreciate those special gifts that help supplement the education here at Indian Hill. With that, I would like to uh ask if there are any questions, and if not, I would like to uh ask for A motion to approve my agenda for the city. >>
062Any questions? >> No. So with that, can I get the first to approve the treasury report? >> Uh so so moved. Item 15, uh letters A through E. >> Second. >> Mr. Warfl. >> Yes. >> Mr. Solo. >> Yes. >> Mr. Marks. >> Yes. >> Mr. Tullus. >> Yes. >> Mr. Sing. >> Yes. With that, can we move to fiscal year 2026 tax budget hearing? >> Yep. >> David, >> I prepared a little uh a little synopsis of what the tax budget is and what we will be talking about briefly. Um the annual hearing for tax budgets in Ohio, including for the Indian Hill School District, serves as an opportunity for public discussion of the district's proposed financial plans for the upcoming fiscal year. The hearing ensures transparency and compliance with Ohio Revised Code requirements,
063providing stakeholders, including community members and local government officials, the opportunity to examine projected revenues, expenditures, and tax rates. This process enables public input on budgetary priorities while ensuring alignment with the district's educational goals and operational needs. Upon approval by the board of education, the budget is submitted to the county auditor for their approval. I use the five-year forecast that was prepared in November as a framework for revenues and expenditures. Bond fund expenditures are determined by reviewing the principle and interest required for the annual disposition of the bond and a tax rate is determined to make sure the bonds receive enough revenue. Indian Hill does not have a permanent improvement levy within the district. I will begin to work with each department preparing their budgets for the upcoming fiscal year and then we will work through
064each one of those and maintain sort of a ground up approach to budgeting and then uh put together those final budgets for the end of the year based on the tax budget that we are looking at tonight. So with that are there any questions or comments regarding the tax budget as presented? >> I don't have any comments. Mr. Davis, will you share briefly um just in terms of property taxes on the residential side where we stack up compared to the other 20 plus districts? >> So in Hamilton, >> we talked through that briefly for the public. >> Certainly. So in Hamilton County each year I do a comparison of each of the districts on their taxation. Um a taxation uh rate is a millage rate. It's sort of complicated. We won't go into it, but
065it's it's a way to determine if I own a $100,000 home in Indian Hill or if I own a $100,000 home in Cincinnati Public Schools, which one's going to have a higher tax rate, which one's going to cost me more. So, with that said, Indian Hill ranks for the seventh out of the seventh time out of nine years that I've been here as the lowest taxation rates in Hamilton County. And even our closest competitor, which is Southwest District, has a has a very sizable uh personal income tax to supplement their property taxes as well. So what with that said, living in Indian Hill represents a great value for the property that you own as far as the taxes that an individual taxpayer pays each year. >> Any other questions, comments? All right. With that, can
066I have the vote to approve fiscal year 2026 tax budget hearering? >> I'll make a motion to approve. >> Second, >> was that Mr. Summer? Mr. >> Mr. Summer. >> Mr. Thank you. >> Mr. Summer. >> Yes. >> Mr. Warfl. >> Yes. >> Mr. Marks. >> Yes. >> Mr. Tullles. >> Yes. >> Mrs. Singh. >> Yes. >> Thank you, >> Mrs. Singh. Item 17 is our second reading of our Neola policy updates. Uh we went over the first reading last time we were together. I've had no modifications or questions. I'd ask the board to approve that slate under 17 at this time. >> And I have the motion to approve. >> Make a motion to approve. >> Second. >> Was that Mr. War? I'm sorry. >> Mr. Tuls. >> Yes. >> Mr. Warfl. >> Yes.
067>> Mr. Marks. >> Yes. >> Mr. Solo. >> Yes. >> Mr. Singh. Yes. >> Uh with that, do we have any other businesses by board administration? >> Yeah, we have uh two items uh that were not on the agenda originally tonight. Uh Mrs. Singh. First, I have a uh late retirement that we received from employee Jason Keith. I'd like to ask the board for a resolution to approve that and add it to the minutes. So move. >> Second. >> Mr. Tullus. >> Yes. >> Mr. Mr. Warfl. Yes, >> Mr. Marks. >> Yes, >> Mr. Summer. >> Yes, >> Mrs. Sing. >> Yes. >> Thank you. And the uh second uh item of business on their other business is January is Ohio School Board's recognition month. And so I would like to congratulate our uh tireless
068school board members and and citizen volunteers for your work. We appreciate you. Once a year in January, we get to celebrate you. you all have received uh your certificate of appreciation for being education superheroes uh to take home with you and frame and um again seriously uh this is a lot of work behind the scenes and a lot of time and effort and I know on behalf of our leadership team uh we appreciate all that you do so congratulations we like to recognize you'll be recognizing you on social social media this month and thank you for all you do >> so on that note and more important than these silly certificates we forgot to thank our facilities team for getting these buildings and these schools ready um against the express wishes of my children. Um
069the it really is it's amazing to see how much work they put into the the small team we have to getting everything ready to get the snow off the buses etc etc. Um and I was I sent a text to Kirk on Saturday. I was in the elementary school Saturday morning for my son's basketball and the facility looked amazing. Um and it you know snowy, nasty, icy, all the things. So for the unsung heroes out there, thank you for everybody to getting my kids back. >> Yeah, I think it's um something a lot of people don't get to see, Mr. Tullus, but um Diane Spurlock uh with our transportation department and Ken Stegman and the maintenance team uh what they do, how little sleep they get, how little food they eat. Um when something happens
070like happened last week, you see how hard they work uh real close up front. Uh there are two people I text at three in the morning. It's usually those two. Uh and then their teams are already working. And um last week, for example, our transportation team spent a lot of time brushing 10 inches or more of snow off the roofs of 35 buses just so the buses could get on the road, let alone shoveling all the snow around their tires. Um it it's tireless, thankless work, but they do such a great job and they don't ever ask for attention, but they deserve it. So, thank you for bringing that up. Uh any any other comments, questions? No. So with that, can I motion to can I ask for a motion to adjourn a regular board
071meeting? >> A motion to adjurnn. >> Second. >> All in favor? >> I I thanks everybody. >> Congratulations again, Coach Daniel. was the only game. Exclusive coverage on the Indian Hill Television Network has been a copyrighted presentation of the Indian Hill High