001[Music] call or I'd like to call the meeting to order. >> Yeah. And then a little bit of uh roll call I believe. I can't pull up the tag on agenda again. >> Mrs. Eicolds >> here. >> Dr. Hooker >> here. >> Mrs. Johnston >> here. >> Mrs. Lewis >> here. >> Mrs. Sing >> here. >> All right. I'd like to entertain a motion to adopt the agenda. >> Still move. >> Second. >> All those in favor? >> I >> All right. I would entertain a motion to go into executive session. Uh I don't have my agenda. It won't pull up. So, uh, can, uh, Vick, can you read the reasons we're going to executive session, please, for the record? >> I sure can. Ohio Revised Code section 1.22 G5, matters required to be confidential
002by federal laws, rules, or state statutes and Ohio Revised Code 121.22 G1 to consider the appointment, employment, or compensation of public employees. >> So moved. >> Second. All those in favor. >> That's a roll call, Eddie. >> Roll call. I'm sorry. >> Uh, Miss Was that Mrs. Singh with the second? >> Yes. >> Okay. >> Mrs. Lewis, >> I. >> Mrs. Singh, >> I. >> Mrs. Eicultz, >> hi. >> Mrs. Johnston, >> I. >> Dr. Hooker, >> I. >> And bring us out of uh we're coming out of executive session. And uh Mr. Mr. Kcki, would you like to have your announcements? >> Yes. Thank you, uh, board members. So, this evening, we have several celebrations and recognitions I'd like to share. First and foremost, we want to congratulate our five middle school students who
003persist participated recently in the Power of the Pen district tournament. Uh, eight student authored papers earned superior ratings and seven earn honors ratings from the power of the pen judges including Lily Waltz, uh, Grace Zo, Audrey Schaefer, and Luke Bergstrom. So, congratulations to those students. Next, I'd like to congratulate our Indian Hill Middle School 8th grade student, author Lily Waltz, who's earned a Scholastic Art and Writing Silver Key Award. This is a very unique award that she won for her novel. And Lily wrote the novel and Then I Came Along. She's currently working to get this award-winning 60,000word novel published. So, congratulations to Lily. Quite a unique honor. We're very proud of her. >> Wow. Next, I'd like to talk about five of our students from Indian Hill Middle School and Indian Hill High School
004who earned gold, silver, and bronze medals during the recent classical leagues uh etmology exams. This is an annual exam and our award winners this year included Grace Xiao, JC Chen, um Elsa Xiao, Arjun Verma, Sophie Sawyers, all of whom meddled in this recent uh annual exam that they take. So again, very happy for everybody involved in the classical league. Next up, junior Claire Hardik and senior John Kushman, who've each earned semi- finalist titles in the Overture Awards Competitions in the Arts. This is the area's largest solo arts competition. Uh Claire earned her award for vocal music and John earned his award, excuse me, here for theater. So, congratulations to both of our overture award semi- finalists. Every year we have students who place in DECA's competitions for regional business and marketing events. This year we
005had nearly 60 braves, all of whom are headed to state competition. Uh the top qualifiers all advanced to the state career development conference during March to work on these important career pathways. And so we want to congratulate all 60 of those DECA students moving on to the state finals. We have six high school students who qualified for our HOSA or health occupation students of America state competition in April. Um this is a new club this year at the high school to explore health field career pathways and so we're very proud to have a hosta club now and to have these students involved. So congratulations to all of those students uh including Vandida Ristogi and Emily Sitchell, Connor Kaufman and Prana Verstoi and Hannah McTagert and Hannah Tran. We want to congratulate our Indian Hill High
006School students who earned 20 regional scholastic art awards recently. Um many of those students had multiple pieces honored including Sydney Coward, Michelle Fu, Aparna Krishnan, Prana of Rtogi, Lauren Su, Hannah Tran, Grace Wang, Harry Warful, and Vivian Zoo. Two of our students earned gold key awards, Michelle Fu, and Grace Wang, and they will now advance to a national competition in New York City. So, best of wishes to both of those young ladies. We'd like to also tonight celebrate our Indian Hill High School sophomore, Gibson Holmes, who recently earned two state championships again during the OSAA state swimming and diving tournament held last Thursday, February 25th. Gibson claimed best in the state for the 100 butterfly and the 200 individual medalley. Both very difficult events as you can imagine. He also earned swimmer of the meet
007for having the most successful performance overall of any division 2 swimmer. So congratulations to Gibson Holmes who's now won four state championships in two years in high school. Like to move on and celebrate our Indian Hill Elementary School um who got to surprise their teacher on warm 985. Uh Mr. Brad Brunswick was selected to be teacher of the week recently. So congratulations to Mr. Brunswick and his students. And hopefully some of you got to hear that on warm 95. Our brave virtual academy students put design skills to the test recently and scored big at the future city regional competition which is held annually during February. Our middle school future team of Miles Chen, Nolan Horton, Luke Bergstrom, R Pod Lament, and Aaron Scott earned second place overall and brought home the best transportation award for
008this steam competition. Really proud of those BBA students. The second annual Indian Hill Primary School STEM night was held two weeks ago and our youngest braves got to show off their STEM skills. Over 265 families participated in that virtual event. I'd like to thank all of our primary school students and families and visitors who got to see the snowball launch competition uh for participating in that special virtual event. And next year we will be back in person, I'm sure, for that STEM night. Three other IHS seniors have been named emerging leaders in DECA, that National Organization for Business Students. We just received this news. We're very excited for Vanita Rtogi, Sophie Sawyers, and Lauren Su, who all have completed exemplary community service and gained experience through professional internships in the career pathways they're choosing. And
009we're so proud of them for earning that emerging leader award. Student athletes took center stage at Indian Hill in our auditorium last week for a celebration as we look to sign nine more athletes bringing the total to 11 to move on and compete in their respective sports at the collegiate level including Piper Cowman, Charlie DJ Janeiro, Harris Boad, Luke Hammond, Zoe Hindman, Will Cleamp, Grant Lannam, Cameron Ravenold, and Charlie Summerl. Congratulations to all of those student athletes and to all of our students at all of our buildings. February was a really big month with a lot of great celebrations for the Indian Hill schools. Moving on to the superintendent report if that's okay. >> That'd be great. >> So, um tonight we have the first reading uh of our academic fees schedule for the 2122
010school year. Uh there are no significant changes here to discuss board members. Um and under letter B, I have several small personnel actions uh including some tuition reimbursements um and an approval of a new classified staff contract. We also have one retirement and several tuition reimbursements. So I would ask you to entertain letters A and B at this time. I would entertain a motion to >> No need to vote on A. >> Okay. On B, I'd entertain a motion to accept uh item B. >> Still moved. >> Second, >> Mrs. Zikols. >> I >> Mrs. Singh. >> I >> Mrs. Johnston. >> Hi, >> Mrs. Lewis. >> I >> Dr. Hooker. I >> thank you >> for my report this evening. Under item A, I would like to approve the minutes of the February 9th
011meeting and the March 3rd special meeting. Approve the financial reports for the month ending February 28th, 2021. And finally, I have a change of appropriations. Uh decrease fund three permanent improvement by 3,74,000. Uh the reason I need to do this is because we improve we approved this back in November to increase this fund with the assumption that our energy lease purchase program would be given to the district in a lump sum of money. However, upon negotiation of that contract, it's held in um escrow and therefore the payments come directly from escrow uh to our vendors. So there's no need for us to appropriate those funds. Item two, three, and four. Four are uh state funded. The item two and three are state funded grants. Uh we asked for an increase of 75,98591 for auxiliary services.
012That's the pass through account that we manage for uh non-public school districts within an increase of fund 499. Safety and security. Uh that's an estimated amount of 10,000. Um that's a grant that Jim Nichols is currently working to secure uh through the the state. I believe it's through the attorney general's office. Um they have done it for the past two years. Um and we have seen some significant u activities done through that account such as doing audits of our safety and security and being able to purchase further um electronics for our bus for cam buses for cameras. Um item 507 was an increase in the ESSER funds. Um this money was passed back by Hamilton County and uh given to all the school districts within Hamilton County of monies they had left over. So with
013that it ends I my report for tonight. I would ask that the board approve items A through C and I would entertain any questions that they may have at this time. >> Can I have a motion? >> So moved. >> Second. >> Mrs. Johnson >> I >> Mrs. Singh >> I >> Mrs. Iols >> I >> Mrs. Lewis >> I >> Dr. Hooker >> I >> thank you. Thank you. Under other business, um we have some uh minutes uh from uh personnel operations and finance. Um and then uh Kirk, uh did you want to uh do we have want to have an update on the energy project from the operations? >> Kirk, you're on mute. >> I'm going to go ahead and share my screen here for a moment. Um just give me please one
014moment to get set here. So, while Kirk's sharing those, I'll just give an explanation of what it is he's sharing. Um, these are update gauges that were created by energy optimizers, and they update these energy or these gauges uh each week to show us the progress on our on our energy project. >> So, this cannot be enlarged uh any more than it already is on this screen. Um but if you can uh take a look at the gauges here uh we will go through this. This is a total progress snapshot of the energy savings project to date. And at the bottom from left to right you will see each building and what percentage of completion they are at. And then on the far right you'll see uh miscellaneous work in the district as well. So,
015in terms of um what's going on in the district, different buildings are at different places, but we're making significant progress overall, 27.63% of the overall project moving forward. And just these gauges are based on the percentage of the work that's done. So, you can see that it's exciting that we're nearly quarter of the way through the project at this point uh overall as a district. Kirk, if you want to move on to the next slide. Um, I think this one's even more exciting. This one gives a breakdown by each each of the items that goes into the energy project based on what building it is in the district. As you can see, um, as we go through these, um, lighting, we're going to be about halfway through as an average. Um, we have just received
016notice that we have received all of the the material for to complete that project. So, it's in energy optimizers hands. Um, we expect to have some significant progress with the lighting done over spring break. Um, that'll be a great opportunity for them to come in with no students and be able to really fly through some some areas. Um, one item you'll see is under controls is at 0%. Um the reason um that's at 0% at this point is because Moes Engineering is currently looking at a possibility of being able to put um some of our buildings on a universal control as opposed to updating the controls that we currently have. Um that will cost a little bit more money, but we're looking at some potential um ESSer funds that are coming in again um to
017potentially offset that. And what that will do for the district is be able to give us a lot more indepth uh controls and be able to handle our HVAC and our ventilation and all those things um with a lot more um being a lot more precise and a lot more interactive. So um if that goes through I think it'll be a significant upgrade even to what we've originally proposed in the project. So I'm excited for that as well. Um Kirk, if you want to go on to the next slide, we'll take a look at the other buildings. Um this is the primary school in the commons. Um the bipolar ionization, as you remember, that was an a very big part of this program. Um that has been completed in all three buildings that we that
018we have uh uh designated to have it put in the primary, elementary, and high school. So that was one part that's already been completed. Um Kirk, you can take a look at the last one. And then you see some miscellaneous work in the district that does not fall within the other buildings. Um there was some work at the bus garage, things like that. So um as you can see, we're about 25% through the entire project. Um lighting is about 50% and a lot of the other items are getting completed or being started at this time. And then just some of the items simply have to wait till the summer. >> Thank you very much. That's absolutely wonderful. Good to see that that they're progressing so quickly and starting to already save us money. So that'll
019be wonderful. Um and then um uh Kirk, were you going to do a quick update on the CMR? Um yeah, we also have there some finance committee updates. Uh there'll be some minutes to share. Um I don't know if anybody wanted to make remarks on that but in terms of the CMR process uh we are still in process uh and working through um a selection process to identify a construction manager at risk firm. We will have more details to share at a future date. Um and looking forward to sharing those details after our next special board meeting uh which will be held on the 15th. And Kirk, did you have some other uh business you were going to just briefly mention? >> Yeah, I'd like to just give everybody an update on our operations with
020regards to our vaccination program uh so that everybody is aware. Uh again, we really appreciate uh working with our partners at Tri Health and we completed our first round of vaccinations uh over three weeks ago now and had over 380 individuals uh who received their first round of vaccines. We began the second round of vaccination this past weekend and we'll continue that this upcoming weekend uh as again we put everybody through their second round of shots. Um everybody knows that we held a calamity day this uh yesterday on Monday and we will have another one of those next Monday on the 15th to service staff and then uh we will have a fully vaccinated group. Um, and when I say fully vaccinated, I'm not saying 100%, but we have a a very high rate of
021uh participation in this program. We're very excited about that. And uh again, over 380 individuals who will be completing their vaccinations this weekend. >> Wonderful. >> And just just to point out, 380 employees is more district more employees than the district employees. um we felt that it was important to vaccinate our our partners um our vendors that are in the buildings and around the students. So that's why you see the number that's actually higher than the number we employ. >> Right. >> Mr. Davis, do we have any public commentary? >> I receive none. >> Do we have anything else from anybody? If not, I would entertain a motion to adjurnn. >> So moved. >> Second. All those in favor? >> I >> Thank you everybody. Thank you everybody. >> Bye.